Microsoft PowerPoint 365 Creating A ny Partia Sape Book ... · Buttons This will Maximize, Minimize, or Close the window. Newer Versions will look like: PowerPoint 2010 Tip: The Hide

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A Step-By-StepTraining GuideAnd Workbook

MicrosoftPowerPoint 365 Creating A Presentation

Supports: PowerPoint 2013 PowerPoint 2016

Jeff Hutchinson

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Microsoft PowerPoint 365 - Creating A Presentation

Usually, people begin creating a presentation by entering in slides (located in the center of the screen). However, using this method means you cannot see how the entire presentation fits together and how concepts flow between slides. It might also be inefficient because you may have added an image to multiple slides when you could have made that change only once on a Master Template. This Workbook is designed to explain the most efficient methods for creating a presentation. This Step-By-Step Workbook is designed to teach how to create a PowerPoint slide show and present information to an audience. In order to create a PowerPoint presentation from scratch, the Workbook outlines a process to follow in order to create it more efficiently: 1. The first step is to create an Outline and make sure all bullets are in the proper order. You can

manipulate the Outline to allow you to move slides and bullets so a presentation will flow in the right order to keep your audience engaged. We are not concerned with the formatting or look of the presentation at this point.

2. Next, we must to make any global changes to the presentation which will affect all slides. Using the Master Template will allow you to place logos, page numbers, current date, footer text, bullets, and custom formatting that will appear on every slide.

3. Now, we are concerned about custom formatting to make sure the text title and bullets fit and look presentable. This can be done on each slide to create slight adjustments and ensure the prensation will appeal to the audience.

4. We will then place objects to fill out the empty spaces such as Charts, Graphics, Icons, 3D Animated Objects, Tables, Smart Art, and Organizational Charts.

5. Next, we will add Transitions between slides so the audience will visually see when you are Transitioning to a new topic.

6. Finally, we will cover Printing and presentation strategies using the Presentation View. When you present from a computer, an audience will see maximized full slides. However, the presenter will have a special layout to review notes related to a current slide, a small overview of the next slide to be presented, and allows for the use of pens/highlighters to guide the audience along.

Copyright and Release Information This document was updated on 6/25/2020 and is designed for PowerPoint 365. However, PowerPoint 2013 and 2016 commands have been added. This guide is the sole property of Jeff Hutchinson and eLearnLogic. Any emailing, copying, duplication or reproduction of this guide, must be approved by Jeff Hutchinson in writing. However, students who take a class or purchase the guide are free to use it for personal development and learning. ISBN-13: 979- 8643329817

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Introduction

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About the Author Jeff Hutchinson is a computer instructor teaching a variety of classes around the country. He has a BS degree from BYU in Computer-Aided Engineering and has worked in the Information Technology field supporting and maintaining computers for many years. He also previously owned a computer training and consulting firm in San Francisco, California. After selling his business in 2001, he has continued to work as an independent computer instructor/consultant around the country. Jeff Hutchinson lives in Utah and also provides training for Utah Valley University Community Education system, offering valuable computer skills for the general knowledge of students, career development, and career advancement. Understanding the technology and the needs of students has been the basis for developing this material. Jeff Hutchinson can be contacted at [email protected] or (801) 376-6687.

Design Strategy This workbook is designed in conjunction with an Online-Instructor-Led course (for more information see: www.elearnlogic.com). Unlike other computer guides, students will not need to review lengthy procedures in order to understand a topic. All that is necessary are the brief statements and command paths located within the guide that demonstrate how a concept is used. There are many Step-By-Step Practice Exercises and more comprehensive Student Projects used to better understand a concept. Furthermore, students will find that this workbook guide is often used as a reference to help users understand concepts quickly. An index is also provided on the last page of the workbook to reference important topics as necessary. However, if more detail is needed for study, the Internet can be used to search a concept. Also, if student’s skills are weak due to lack of use, they can refresh their knowledge quickly by visually scanning the concept needed and then testing them out using the application.

Manual Organization The following are special formatting conventions:

• Numbered Sections on the left are the Concepts covered. • Italic Text is a Step-By-Step procedure to better understand a concept. • Practice Exercises are a Step-by-Step approach to demonstrate the Concept. • Student Projects are a more comprehensive approach to demonstrate the Concept. • Dark, Grayed-Out Sections are optional/advanced Concepts. • Bolded items are important points, terminology or commands. • Tips are additional ideas to help better understand a Concept. • Ribbon Tab refers to the commands in the ribbons such as Home Ribbon Tab. • Ribbon Group refers to a group of commands in the Ribbon Tab such as Font Group.

mailto:[email protected]

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Introduction

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Table of Contents Chapter 1 - Overview / Begin A Presentation ............................................................................. 5

Section 1 - Overview.................................................................................................................... 5 Section 2 - Backstage View ......................................................................................................... 7

Chapter 2 - Outline View ............................................................................................................ 17 Chapter 3 - Global Changes / Master Slide ............................................................................... 20

Section 1 - Creating A Slide Master .......................................................................................... 20 Section 2 - Editing Slide Master ................................................................................................ 23 Section 3 - Other Masters ........................................................................................................... 24

Chapter 4 - Creating The Presentation ...................................................................................... 26 Chapter 5 - Formatting Text ....................................................................................................... 31

Section 1 - Font Format ............................................................................................................. 31 Section 2 - Paragraph Formats ................................................................................................... 33 Section 3 - Import/Export Text Bullets ...................................................................................... 35

Chapter 6 - Inserting Objects ..................................................................................................... 36 Section 1 - Tools and Buttons .................................................................................................... 36 Section 2 - Format Ribbon Tab .................................................................................................. 43 Section 3 - Common functions of objects .................................................................................. 48

Chapter 7 - Tables ........................................................................................................................ 51 Section 1 - Creating A Table ...................................................................................................... 51 Section 2 - Design Ribbon Tab .................................................................................................. 53 Section 3 - Layout Ribbon Tab .................................................................................................. 54

Chapter 8 - Charts ....................................................................................................................... 58 Section 1 - Create A Chart ......................................................................................................... 58 Section 2 - Design Ribbon Tab .................................................................................................. 59 Section 3 - Format Ribbon Tab .................................................................................................. 61 Section 4 - PowerPoint Layout Options ..................................................................................... 62 Section 5 - PowerPoint 2010 Layout Ribbon Tab ..................................................................... 64

Chapter 9 - Organizational Charts............................................................................................. 68 Chapter 10 - Delivering The Presentation ................................................................................. 70 Chapter 11 - Printing ................................................................................................................... 73 Chapter 12 - Animation Basics ................................................................................................... 77 Chapter 13 - Final Project ........................................................................................................... 80 Index - PowerPoint Creating A Presentation ............................................................................ 83

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Introduction

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Exercise Download Exercises are posted on the website and can be downloaded to your computer. Please do the following: Open Internet Explorer/Edge: Or Google Chrome: Type the web address: elearnlogic.com/download/powerpoint365-1.exe You might get several security warnings, but answer yes and run through each one. When you click “Unzip,” the files will be located in C:\Data\PowerPoint365-1 folder.

If there are any questions or problems, please contact Jeff Hutchinson at: [email protected] Note: For Mac users, download the file at: elearnlogic.com/download/powerpoint365-1.zip

http://www.elearnlogic.com/download/powerpoint365-1.exe


http://www.elearnlogic.com/download/powerpoint365-1.zip

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Chapter 1 - Overview / Begin A Presentation This chapter will cover the basic ribbon system and explain how to begin a presentation.

Section 1 - Overview Concept Explanation / Command String in italic. 1.1 Exercises Exercise files on a PC are located at C:\Data\PowerPoint365-1 folder. The Mac

usually stores them on the desktop in the PowerPoint365-1 folder. Practice Exercise 1 Open File

If you make changes to a file, do not save using the same name. File tabOpen File Name: C:\Data\PowerPoint365-1\World14.pptx.

1.2 Hide Ribbon Double-Click on the Home Ribbon Tab and it will collapse the ribbons. Double-click again, and it will unhide the ribbon. Tip: You can also click the icon in the upper right corner to Hide/Unhide the Ribbon.

1.3 Contextual Ribbon Tab

When you select an object (such as graphics image or picture), a Contextual Ribbon Tab will appear on the top of the screen that is related to the selected object.

PowerPoint 2010

Practice Exercise 2 Shapes Insert Ribbon TabIllustrations Group Shapes gallery

Click on the Stars and Banners group Once and let go of the mouse Draw the Star on the PowerPoint work area.

Practice Exercise 3 Contextual Ribbon

Continue from the previous practice exercise. Select the Star and notice the Format Contextual Ribbon Tab on top. 1. To change the color of the star: Shape Styles Group.

2. To change the Shape Effect:

Shape Effects dropdown arrow

Choose the Outer Shadow . 1.4 Galleries A Gallery is similar to an Art Gallery

that contains a sample of objects or symbols.

Practice Exercise 4 Gallery Insert Ribbon TabIllustrations Group ShapesInsert a Star object

. Tip: The Shapes are considered a Gallery. 1.5 Dialog Box Launcher

A dialog is a Pop-Up Box containing additional options. Tip: Press the in any Ribbon Group to launch the Dialog Box.

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Chapter 1 - Overview / Begin A Presentation

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Practice Exercise 5 More Options

Home Ribbon TabFont Group Select the small arrow in the lower right corner of the Font Group.

1.6 Minimize/ Maximize/ Close Buttons

This will Maximize, Minimize, or Close the window.

Newer Versions will look like:

PowerPoint 2010

Tip: The Hide button will Hide/Unhide the Ribbon. 1.7 Using the Mini Toolbar

If you Right-Click on any text box, a small format bar will appear called the Mini Toolbar. If it doesn’t appear, it may be turned off.

To Disable the Mini Toolbar: File TabOptionsGeneral tab .

1.8 Status Bar On the lower portion of the screen (in the gray bar), is the Status Bar. To change parameters, Right-Click on the Status Bar to view possible options.

2010 Status Bar

2013/2016 Status Bar

2019/365 Status Bar

Practice Exercise 6 Status Bar

Right-Click on the Status Bar and turn off the Zoom Slider option to see the zoom

slider disappear in the lower right corner of the screen. Tip: Right-Click again on the Status Bar to turn it back on.

1.9 Zoom Slider This is located in the lower right corner of the screen.

1.10 Zoom Features View Ribbon TabZoom Group Zoom to Window and Zoom. Practice Exercise 7 Zoom

1. Select several cells on the worksheetView Ribbon Tab

Zoom to Window. 2. Click the + and the - on the Zoom Slider located in the lower right corner

of the screen. 1.11 Switching Views

The following views are available: Normal - This is the normal working

layout. Outline View - This is used to begin

your presentation (see chapter 2). Slide Sorter - This is a thumbnail view

of all slides. It is used to move, manage, and delete their order. Notes Page - This will display the notes you have entered on each page. Tip: Notes can be entered on the bottom of each slide. Reading View - This will drop into a full-screen view in order to read text.

Right-Click Here

Right-Click Here

Right-Click Here

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Section 2 - Backstage View Concept Explanation / Command String in italic. 1.12 Backstage View / File Tab

The Backstage View is simply the file menu. It contains the file open, close, exit, new, etc.

Later versions display previous files in the Recent tab. Tip: PowerPoint 2010 displayed the Recent files as a separate menu.

. PowerPoint 2010 View

1.13 New Presentation

This will open a New Blank Presentation. File tabNewBlank Presentation. Tip: Keyboard command Ctrl N keys.

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3.3 Presentation Template

A Presentation Template is a sample Presentation containing background color, fonts, bullets, an overall color theme, and sample slides. These Slides can be specialized in the type of presentation needed. A few examples include Travel, Services, Medical, etc. File TabNewPresentation

(Choose a sample template).

The PowerPoint 2010 interface

was a little different but contained the same type of information. File TabNew: 1. Recent templates - This is the Recently opened templates. 2. Sample Templates - This is a series of Slides that relate to the topic chosen. 3. Themes - These are standard styles or colors.

4. My Templates - These are PowerPoint files you saved as a Template.

PowerPoint 2010 Templates

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1.15 Theme

A Theme is different from a Presentation Template because the Theme does not contain Presentation Content or a Pre-defined Presentation. First, choose variations on Themes with alternative Color Schemes and Shapes. Then, apply the look you want with a Single-Click.

Practice Exercise 8 Theme

Design Ribbon TabThemes Group(Choose desired Theme) Click on the small arrow in the lower right corner to see more Themes.

To Adjust the Theme: Design Ribbon TabVariants Group Click on the small arrow in the lower right corner(Change color, effects).

1.16 Save This Saves an opened file to the original file location. A new presentation will ask where it should be Saved. The following are 3 ways to Save: 1. File TabSave. 2. Click located in the upper right corner of the interface. Tip: Keyboard command Ctrl S keys.

1.17 Save As

This Saves the file in a different file format or a different name. The following are a few more common types used: PowerPoint (*.pptx) - This is default or new XML file format. PowerPoint 97-2003 (*.ppt) - This is the older file format that is incompatible with PowerPoint 2010/2013 file format. Tip: Keyboard command F12 or Alt F2 keys.

Practice Exercise 8 Save As

2010: File tabSave As Save as Type: PowerPoint (*.pptx)FileName: Test.pptx. 2013+: File tabSave As Save as Type: PowerPoint (*.pptx)File Name: Test.pptx.

1.18 Save As This can be used to change the name of the existing file or Save it to a different file type. Tip: Keyboard command F12 or Alt F2 keys.

Practice Exercise 9 Save As

File TabSave As

Button.

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1.19 Save As Type

This Saves the file in an alternative file format on a local disk, remotely on a server drive, or the web in an OneDrive location. File TabSave As Choose or More Options:

The following are a few types:

This is the default or new XML file format.

This contains a macro or defined Visual Basic Code.

This is the older file format that is incompatible with newer PowerPoint files.

- Portable Document Format (PDF) is a file format used to save

information to a common file format developed by Adobe. - This is similar to PDF and Postscript format. It is used for

printing documents and its name is Open XML Paper Specification. - This will allow you to save predesigned and

preformatted Presentations available in the Templates folder. - This contains Macros which are

defined Visual Basic Codes stored in a Template that is ready to open and use. - This older file format allows you to save

predesigned and preformatted Presentations available in the Templates folder. - This saves a predefined Office Theme.

- This is a PowerPoint XML Slide Show format used to compile a Slide Show in a smaller file size that can’t be edited.

- This is Macro-Enabled PowerPoint XML Slide Show format.

- This is an older version of PowerPoint XML Slide Show format. It is used to compile a Slide Show in a smaller file size that can’t be edited.

This will extend PowerPoint’s functionality but includes Macros.

- This will extend PowerPoint’s functionality, but its file format is an older version of PowerPoint.

- The Extensible Markup Language (XML) file format is used to save to a common file format and can share between common applications.

- This is used to save the file to a Video file format. it stands for MPEG-4 Video format.

- This is a Windows Media Video file and is used for extremely large Video Clips.

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- CompuServe GIF - Graphics Interchange Format (GIF) is a small file size. It contains only 256 colors and supports transparent images.

- JPEG - Joint Photographic Experts Group (JPEG). This is used for photos and contains millions of colors. It does not support transparent images or the 8-bit color spectrum.

- Portable Network Graphics (PNG). This is a cross between Gif and Jpeg. It supports up to 48-bit RGB color and 16-bit grayscale. It also supports transparent images.

- Tagged-Image File Format (TIFF, TIF) is a bit map image and allows file compression because the file size is very large. It is often used for scanners and fax machines.

- Bit Map image or Raster image is a very large file size.

- This is used for Motorola mobile phones. - This is a Windows Metafile Image file format.

- This is a Text file that contains some formatting. A .txt file contains no formatting.

- This is a Microsoft PowerPoint Open XML Presentation file format used to save slide show presentations.

- This is a compressed file format used to store files containing spreadsheets, charts, presentations, and word processing documents.

1.20 Open This Opens an existing file and displays the filename in the Recent file list. File tabOpen (choose any file). Tip: Keyboard command Ctrl O keys.

1.21 Close/Exit PowerPoint 2010

The Close option will Close the active workbook. However, all others will remain open. The Exit option in PowerPoint 2010 will Close all open workbooks.

1.22 Close/Exit PowerPoint 2013+

There is no Exit feature on PowerPoint 2013/2016 because each open file is separate in order to allow different screens to be used on a dual monitor setup. When you press Close, the single instance or file will also close, also but other instances remain open. Tip: Keyboard command Ctrl F4 keys.

1.23 Recent This lists the previously opened files. 2010: File tabRecent. 2013+: File tabOpen Recent Presentations.

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1.24 Pinning Files

Within the Recent page, when you Pin a file (right of the file name), it turns

the Pin on (PowerPoint 2010 icon ). When Pinned, the file will remain in the Recent list indefinitely. Tip: This is a very important productive feature to remember.

Practice Exercise 10 Recent

2010+: File TabRecent(located a previously opened file and pin it.)

2013+: File TabOpen (located a previously opened file and pin it.)

1.25 Quickly Access PowerPoint 2010 Only

Within the Recent page on the bottom section, you can specify the number of recent files to be added to the file tab menu. The following option:

This will add 4 files to the right under the File TabClose. This feature is not supported in PowerPoint 2013+.

1.26 Compatibility Checker (FileInfo)

If you open a file that was created in PowerPoint 2003, then the following will

appear on the top of the screen: . File tabInfoConvert. Practice Exercise 11 Compatibility Mode

File tabOpen C:\Data\PowerPoint365-1/PowerPoint 2003 File.ppt (Notice the words

on the top of the screen). File tabInfoConvert. This will convert the file to a PowerPoint 2010, 2013, and 2016 file format.

1.27 Quick Access Toolbar

This is located on the top left of the PowerPoint interface. It is used to add any command that provides easy access. File tabOptionsQuick Access ToolbarChoose a Command

. Practice Exercise 12 Quick Access Spelling

Click the down arrow in the upper left corner Click .

Practice Exercise 13 Quick Access Star Click the down arrow in the upper left corner More CommandsChoose

commands from: Commands Not in the Ribbon .

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1.28 Protect Workbook

1. - This feature will provide the option to open in Read-Only or Edit Mode. After you set this feature, you must save the file and reopen it to see the following message:

PowerPoint 2010 will prompt the following:

If you need edit privileges, choose No.

2. - This will Password Protect the file. You must save the file and reopen it to see the Enter Password message. Enter password here:

File Tab Protection

3. - This will Restrict Users from opening the Presentations to edit, copy or print. You will need to have access to a Right Management server to activate this feature.

4. - Presentations can be Digitally signed using this advanced capability. However, in most systems, it is not available.

5. - This will mark the Presentation in a final state. When opened, the following prompt will appear. This works similarly to Read-Only above.

If you choose , you will be able to make changes to the document.

1.29 Check For Issues

1. - This is used to Inspect and Detect Hidden attributes such as comments, embedded revisions, and document information.

2. - This makes the document more Accessible to people with disabilities.

3. - This verifies if your opened file is Compatible with earlier versions of PowerPoint.

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1.30 Manage Presentation

1. If your system has crashed or closed

improperly, it will have the ability to Recover previously saved files.

2.

This will remove all saved Recovered files. However, it is not available in all versions of PowerPoint. Tip: Make sure your system is set up to save recovered files: File TabOptionsSave

1.31 PDF Creation Techniques

There are several techniques used to convert a PowerPoint document to Acrobat PDF. 1. Save As PDF: The first Option is a built-in Microsoft Office feature. File TabSave As Save As Type: PDF (*.pdf)

1a. Optimize For: Standard is the most commonly used. If you need to

reduce the size of the resolution for a smaller size, choose Minimum Size.

1b. Open File After Publishing - This will use your default file type (assigned to PDF files) which will usually open in a Web Browser or Adobe Acrobat.

1c. Options - There are many Options here but the most important ones are

All and Document Properties. The Document Properties Option can be used if you want your Author Name (user name) to be transferred to an Acrobat PDF file.

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2. Print To PDF: This will Print a Sheet to an Acrobat PDF printer driver. The driver will appear in the Printer screen if Adobe Acrobat or 3rd party Acrobat conversion utility has been installed. This may not include the properties of the sheet such as Hyperlinks: File TabPrintPrinter: Adobe PDF Printer Properties:

This will allow you to adjust the output quality:

Default Settings - This is the most important setting that allows you to

change the quality of the output. The High-Quality Print is the best but also the Largest File Size. Press Quality, Standard, and Smallest File Size for the lowest quality.

Adobe PDF SecurityEdit:

File Open Password - This will require a password to open the file.

File Editing Capabilities - This will disallow the editing of a PDF file.

The Printing Allowed=None - This will disable the Printing Options for the end-user.

When finished press Print ButtonYou receive the following:

.

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3. Send To Email: This will save time when sending an attachment through a locally installed email system (doesn’t work with Internet email). This will include properties, but will also choose a default resolution type.

File TabShare Email PDF Attachment

4. Export To PDF/XPS: This will include these Options: Open File, Optimize For, and the Options button (see step 1 above for details).

File TabExportCreate PDF/XPS Documents

Create PDF/XPS

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Chapter 2 - Outline View The initial stage of creating a presentation is having a good Outline. This feature will allow you to focus on building an Outline and ignoring the formatting and structure. Also, the order or flow of the presentation is a critical factor, not only the flow from slide-to-slide but making sure the bullets on each slide are appropriate for each topic.

Concept Explanation / Command String in italic. 2.1 Outline View PowerPoint 2010/2013

The Outline View is located on the left side of the interface under the Slides tab:

2.2 Outline View PowerPoint 2016

The Outline View can be opened by: View Ribbon Tab Presentation Views Group Outline View:

Practice Exercise 14 Outline View

File TabNewBlank presentation View Ribbon Tab Presentation Views GroupOutline ViewClick the outline view on the left side of the screen.

2.3 Demote Pressing the Tab key will Demote or indent bullets inward.

Also, pressing the List Level Button will also Demote. For example, the bullet is indented.

2.4 Promote Pressing the Shift Tab keys will Promote or push the indent

forward. Also, pressing the Decrease List Level Button will also Promote. For example, the bullet is Promoted to the top level.

2.5 Move Up You can move a bullet or slide up as far as desired. Tip: You can also move the slide level to a different position.

2.6 Move Down You can move a bullet or slide down as far as desired. Tip: You can also move the slide level to a different position.

Practice Exercise 15 Using the Left Mouse Button, grab the Bullet4 Double Arrow icon and move it under Bullet1. Tip: Look for the double arrow icon. When you see it, grab with the left Mouse click and move it to the desired position.

2.7 Collapse Double-Click on the slide level to Collapse. 2.8 Expand Double-Click on the slide level to Expand. 2.9 Collapse All Right-Click in the Outline white area to Collapse All slides .

Tip: PowerPoint 2010 icon . 2.10 Expand All Right-Click in the Outline white area to Expand All slides .

Tip: PowerPoint 2010 icon 2.11 Adding Slides To add a Slide in the Outline View, simply place your cursor in front of one of the

Slides and press the Enter key. 2.12 Deleting Slides Highlight the Slide to be Deleted on the left side of the interface and press the

Delete key.

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Chapter 2 - Outline View

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2.13 Additional Options

When you Right-Click anywhere in the Outline View area, there are additional options available to do the following:

Collapse

Expand

Promote

Demote

Move-Up

Move Down Student Project A Outline

Enter the following text and use Promote/Demote as needed: File TabOpen C:\Data\PowerPoint365-1/Outline Practice1.pptx. Making a Business of Recreation Mike’s Sporting Goods Overview Products Satisfaction Partnership Co-Op Program Building Partnerships Bullet1 Bullet2 Bullet3 Bullet4 New Slide Bullet1

Student Project B Adjust Outline

Adjust the following Slides using the above features: File TabOpen C:\Data\PowerPoint365-1/Outline Tab Complete.pptx.

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Chapter 2 - Outline View

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Student Project C Outline

1. Create a new blank presentation. 2. In the outline pane, create the following presentation with the indented text as

indicated: Slide 1 Annual Meeting Mike’s Sporting Goods

Slide 2 Agenda Welcome and Introductions Highlights of the past year Sales review Marketing Strategy Financial Overview

Slide 3 Highlights of Past Year 3. Save the presentation as Anmtg1 to the student data folder and close it.

4. File TabOpen C:\Data\PowerPoint365-1/ Meeting2.pptx.

5. Switch to the Outline tab or 2013/2016: View Ribbon Tab Presentation Views Group Outline View.

6. Resize the Outline tab two inches to the right.

7. Return the Outline tab to its original size.

8. On Slide 4, promote the Competitive - Expand into foreign markets text line.

9. On Slide 4, promote the Financial Overview text line until it becomes Slide 5.

10. On Slide 6, demote the Dollars spent on recreation went up text line.

11. Collapse the entire outline. (Right-Click on the White Space) 12. Move the Financial Overview Slide

before the Review of Prior Goals Slide 13. Expand the entire outline. (Right-Click on the White Space)

14. On Slide 7, move the Financial goals line before the “Strategic undertakings” line.

The result will look similar to the following:

15. Add a Slide before slide 6. Enter Regional Comparison as the slide title text. 16. Delete Slide 2, Agenda. 17. Close the presentation without saving it.

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Chapter 3 - Global Changes / Master Slide Global Changes indicate that one change could modify multiple pages. Themes can be applied to multiple Slides and the Master Slide is used to make changes to all Slides. If you want to place a graphics logo in the upper right corner of all Slides, then the Master Slide can be used to accomplish this.

Section 1 - Creating A Slide Master Concept Explanation / Command String in italic. Practice Exercise 16 File TabOpen C:\Data\PowerPoint365-1\Date.xlsx. 3.1 Design Ribbon Tab

The Design Ribbon Tab is used to define the overall look of the presentation. No item should be used after the initial design is complete unless you wish to change the overall look of the presentation. This may adjust the positioning and format of the entire presentation. PowerPoint 2013+ Design Ribbon Tab

PowerPoint 2010 Design Ribbon Tab

3.4 Theme Themes are located in the Design Ribbon Tab and provide a color look and layout. They do not provide sample slide information and can also be applied to an existing presentation.

3.5 Format Background

This will adjust the Background of an existing Theme to provide a different, unique look. Using the existing Themes, adjust the background using the several options available: 2013+: Design Ribbon TabCustomize GroupFormat

Background . 2010: Background Styles

Practice Exercise 17 Format Background

Using the existing Themes, adjust the background using several options available:

PowerPoint 2013+: Format Background .

PowerPoint 2010: Background Styles 3.6 Hide Background Graphics

This turns off the Background graphic elements to allow you to layout your Slide without the background interfering. When your layout is complete, turn the Background on. Design Ribbon TabCustomize GroupFormat BackgroundIn Side Panel choose:

PowerPoint 2010 Background Styles options:

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3.7 Apply A Theme

Whenever you Apply a Theme to presentations, you are applying the theme to the Slide Master. Apply a Theme to all slides: Select a slide located on the left side of the interface Design Ribbon TabThemes Group(Choose a Theme).

Apply a Theme to a single slide: Select a slide located on the left side of the interface Design Ribbon TabThemes Group Right-Click on a ThemeApply to the selected slide.

Edit a Theme: View Ribbon TabMaster Views

Group Slide Master Review the options in the Background and Size groups.

3.8 Slide Master Ribbon

The Master Slide is a global one that changes all Slides. For example, you can add a graphic logo that will appear on every Slide. Also, you can change the location of a page number, and all Slides will change. View Ribbon Tab

Master Views Group Slide Master Slide Master Ribbon Tab:

Insert Slide Master - This will create a 2nd Slide Master in case you want to change the theme half-way through your presentation.

Insert Layout - This will Insert a New Master Layout if you need to make adjustments to the Layout of the presentation.

Delete - This will Delete a selected layout in the Slide Master Sub-Slide (not Top Master and Title Slide).

Rename - This will rename a Master Layout. Preserve – This will Preserve or prevent a Slide from changing when marked as

Preserve. This will be covered in great detail in Level 2 workbook. Master Layout - This will allow you to choose elements to include in the Slide

Master. Insert Placeholder - When you create a standard Template you can add a

Placeholder, which are empty boxes on a Sub-Slide. Then when you click them, it will prompt you to insert the defined element. Placeholders include:

, , , , , ,

, and . Title -This will Hide or Unhide a Title Placeholder on the selected Master Sub-

slide. Footers - This will Hide or Unhide the Footer area of the selected Master Sub-

slide. Themes - This contains a layout, color combinations, font type, and effects. Use the Color, Fonts and Effects dropdown to change the default Theme.

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Colors -This is located next to the Themes button in the Edit Theme Group. It allows you to choose a different color combination. Tip: In PowerPoint 2010, this was located to the right of the Themes in the Design Ribbon Tab.

Fonts This is located on the right side of the Themes button and allows you to change the Font Type for an overall Theme.

Effects - This will change the overall look of the presentation. Background Styles - This is used to change a Background Color to the Theme.

Hide Background Graphics - This will Hide Background Graphics on the selected Sub-Master Slide.

Slide Size - This will change the Size of Slides. Close Master View - This will Close the Slide Master back to a Normal layout.

Practice Exercise 18 View Ribbon TabMaster Views Group Slide Master Background Group Change Colors, Fonts or Effects.

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Section 2 - Editing Slide Master Concept Explanation / Command String in italic. 3.10 Understanding Slide Master

Main Master - The Slide Master has the main Slide on top which affects all Slides except the Title Master. In the 2013/2016 version, the Title Master is located 2nd in the list. Title Master - Making changes to this will only affect the First Page in the presentation or the Title Page. Changes could be made directly to Page 1. However, if you are using this presentation as a Template, all changes can be made here. In the 2013/2016 version, it is located in the top position. Layout1 Master - There are multiple Layouts available, but we are only showing Layout1 here. Changes made at the Layout level will affect other styles.

Practice Exercise 19 1. File TabOpen

C:\Data\PowerPoint365-1\Slide Master.pptx.

2. View Ribbon Tab Master Views Group Slide Master Make sure you have the top (larger) master slide selected. 3. Insert Ribbon Tab Images Group Picture Button C:\Data\PowerPoint365-1\Graphics Logo.bmp Place it in the upper right corner (Size the logo smaller).

4. View Ribbon TabPresentation Views Group Normal view.

Main Master

Title Master

Layout1Master

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Section 3 - Other Masters Concept Explanation / Command String in italic. 3.11 Header/Footer This will add text that is visible on every

slide. The Header/Footer position will be based on the Template chosen.

Date and Time - This is how you add a Date to all Slides which can update when the presentation is opened, printed, or when a static Fixed Date never changes.

Slide Number - This is how you add Page Numbers to Slides.

Footer - This is how you add a text statement to the Footer of the Slide.

Don’t Show On Title Slide – The Header and Footer will not appear on the Title Slide.

Apply/Apply to All - This will apply the Header/Footer to the selected Slide or all

Slides. Practice Exercise 20 Header/Footer

This will open the Header/Footer dialog box:

Insert Ribbon TabText Group Header&Footer . 3.12 Header/Footer Size

The Header and Footer are placed on the presentation at a specific location. In order to change the size or location of the value, you must open the Slide Master to make this change.

Practice Exercise 21 Page Number Size

View Ribbon Tab Master Views Group Slide Master Button Select the top slide to affect all slidesSelect the page number text box Change the size to 14 pts.

3.13 View Notes Master

This is used to add Speaker Notes or other essential information needed to deliver a presentation. Detailed statistics can be recorded in the Notes section to remember key information. It can either be displayed in the Presenter View during the presentation or Printed.

View Ribbon TabMaster Views Group Notes Master. Tip: In the Normal View (View Ribbon TabPresentations View

Group Normal), Notes can be added under the Slide:

Tip: Notes can be printed if needed:

File TabPrintUnder Full Page Slides Choose

3.14 View Handout Master

View Ribbon Tab Master Views Group Handout Master.

Tip: Handouts can be printed if needed for the audience to take notes and follow along: File TabPrint Under Full Page Slides Choose

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3.15 Multiple Slide Masters

You can insert multiple Slide Masters into a single presentation. This allows you to also apply different Masters to different parts of your presentation. To see the result and apply a specific Master to a Slide, do the following: View Ribbon Tab Master Views Group

Slide MasterInsert Slide Master . Click on the main master and choose a theme.

To view the available masters: Design Ribbon TabThemes

Group Choose the down arrow in the Themes group

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Chapter 4 - Creating The Presentation Once the global changes have been made using the Slide Master, you can now add objects and adjust formatting to mature the individual Slide layout.

Concept Explanation / Command String in italic. Practice Exercise 22 File TabOpen C:\Data\PowerPoint365-1\Editing.pptx. 4.1 New Slide

To add a new Slide Layout, Select a specific area where you want to insert a new slide,

Then, click on the New Slide Button. This will display a new page with the desired layout. The most common types are “Title and Content” and “Two Content.”

Tip: PowerPoint 2010 icon Tip: Keyboard command Ctrl M keys. Practice Exercise 23 New Slide

Page down to any page positionHome Ribbon TabSlides Group

New SlideChoose “Title and Content.” 4.2 Reuse Slides

PowerPoint provides a quick way to locate specific Slides in a file and add them to an active presentation.

4.3 Layout

To make a change to an existing layout, choose the Layout Dropdown Button as well as the desired layout. If you convert a 2-Content layout to a “Title and Content” layout, you may have unexpected results.

4.4 Reset

This will Reset a selected item to the Slide Master page default setting.

Click Browse to choose a different file.

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4.5 Entering Text You must Enter all Text in a frame. A frame is a box that can be moved or sized in order for the text to fit properly. Tip: Text can be Entered in a Text Box, but a Text Box contains different sizing properties than a normal Text Frame used for bullets.

4.6 Selecting Bullets

The following are different ways to select Text in a Frame: 1. You can click once in the middle of the Text in a Frame and

drag your mouse to select the Text. 2. If you Double-Click on a single Word, it will select that Word. 3. If you Triple-Click on a Word, it will select the Line of Text. 4. To select multiple bullets, click in front of the first bullet using

the Left Mouse Button. Then, drag downward to select the bullet desired.

5. Another technique is to select the edge of the Frame and use the format tools to change all text in the Frame.

Tip: The Frame is also called a Placeholder.

Text Selection

4.7 Selecting The Frame

If you select the edge of the Text Box (Frame), you will also select the Text in the Frame (as noted above step 5). You can then move or size the Frame so Text will fit properly or scroll to the next line.

Box Selection

4.8 Section

This allows you to add multiple Sections to split a presentation into two Sections. The purpose is to manage your Slides as groups or segments that contain related information. You might group the introduction as a Section and other Slides in a similar matter. This is used for managing Slides for presentation purposes.

Practice Exercise 24 New Slide

1. Select a slide in the Page panel to the left. 2. Home Ribbon TabSlides Group

Section drop-down Add Section. 3. Home Ribbon TabSlides Group

Section drop-down Add Section. 4. Drag n Drop the slides into the proper sections.

4.9 Speaker Notes Speaker Notes are located at the bottom of the main

window and are used to add essential detailed statistics or reminder Notes concerning a presentation.

They can then be displayed in the Presenter View during the presentation or Printed. 1. To modify the layout: View Ribbon TabMaster Views Group

Notes Master.

2. To Print the Notes: File TabPrintPrint LayoutChoose Notes Pages:

Click On Edge.

Enter Notes

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3. To View the Notes During a Presentation: When you present your slides, the Notes will be displayed in the Presenter View and the audience will be viewing the full page slide.

4.10 AutoFit Options

As you add additional bullets, they may not fit in the Text Frame box. Text and spacing will shrink using the Autofit options. A Smart Tag will appear at the bottom left side of the Text Frame box to adjust the AutoFit Options.

Practice Exercise 25 AutoFit Options

1. Select a page in the left page side panelHome Ribbon TabSlides Group

New SlideChoose “Title and Content”Type several bullets Keep typing more bullets beyond the size of the box. 2. Look for the AutoFit options in the lower left corner:

4.11 Cut, Copy, and Paste Options

Once you select the text, you can use the Cut, Copy and Paste options.

4.12 Undo/Redo

If you make a mistake, you can Undo or Redo the mistake. Quick Access Toolbar Undo or press Ctrl Z keys.

Tip: If you perform too many Undos, press the or the Ctrl Y keys to Redo the previous Undo step.

PowerPoint 2010

4.13 Find

Use the Find command to find the desired text. Home Ribbon TabEditing GroupFind.

PowerPoint 2010

4.14 Replace

If you need to Replace a common text string throughout the presentation, you can use the replace command. Home Ribbon TabEditing GroupReplace DropdownReplace.

4.15 Spell Checker

This is the commonly used Spell Checker.

Review Ribbon TabProofing Group Spelling.

4.16 Spell As You Type

As you type misspelled words, they will automatically switch to the correct Spelling. Example: Type the word “teh.”

4.17 AutoCorrect This replaces a specific type of test strings to reformat to a custom style. Example: 2nd=2nd, :)= , 1/2= ½, etc. File TabOptionsProofingAutocorrect Button .

4.18 Dictionary A Custom Dictionary is a dictionary to which you can add desired words, and which is kept separate from PowerPoint’s main dictionary. To add a word: File TabOptionsProofingCustom Dictionary Edit Word List or Right-Click on the desired wordAdd to Dictionary.

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4.19 Text Box

This allows you to place a floating Text Box used to enter text. This is not the same as a frame or placeholder, but can be used to enter Text in Bullet layout. Insert Ribbon TabText Group Text BoxDraw the text box on the Slide.

Text Box

Practice Exercise 26 Custom Dictionary

1. Tab C:\Data\PowerPoint365-1/Editing.pptx.

2. Type in the word “Delanck”.

3. Tab button . 4. Click Proofing in the left column. 5. Click Ignore words in UPPERCASE to deselect it.

6. Tab Proofing

7. Add the word Delanck: .

8. Now when you type the word, it will no longer be misspelled. 4.19 Spacing

The Spacing feature is a key element used to fill up the Text Frame so the bullets won’t appear top-heavy.

Practice Exercise 27 Spacing

Select all bullets (or select the Text Frame box)

Home Ribbon TabParagraph Group Spacing (Select 1.5 or any desired size)

4.20 Bullets Disappear

A common problem that occurs is as you type and press the Backspace key, the bullet disappears. To correct this problem, go to the end of the previous bullet and press the Enter key.

Practice Exercise 28

1. Type Bullet 1, Bullet 2, Bullet 3 in a new slide. 2. Click in front of Bullet 3Press Backspace key. 3. Press Backspace key 4. Press Enter key. Step 1 Step 2 Step 3 Step 4

4.21 Shift Arrow To select using the keyboard:

Click in front of the desired text Hold the Shift key downPress the key.

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4.22 Paste Special

There are several options when using the Paste Special feature. When you are copying for a different presentation or a different part of an existing presentation, you can choose to paste using Source Formatting. Or, you can ignore the Source Formatting and use current text formatting.

4.23 Paste Preview When you use the Paste dropdown or choose one of the dropdown options, you can see the Paste Preview before pasting it.

4.24 Rearrange Slides

You can rearrange the order of the slides using the slide sorter view. View Ribbon TabPresentation Views Group Slide Sorter View. Tip: The Slide Sorter view can also be used to display the timing of slides.

4.25 Format Painter

When you Single-Click on the Format Painter, you can paste the format one

time. When you Double-Click on the Format Painter, you can paint the format multiple times.

4.26 Ruler

Student Project D Review the following presentation and apply one of the above features to each Slide. File TabOpen C:\Data\PowerPoint365-1\Bullets.pptx.

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Chapter 5 - Formatting Text Formatting text is a fundamental part of building a presentation.

Section 1 - Font Format Concept Explanation / Command String in italic. Practice Exercise 29 File TabOpen C:\Data\PowerPoint365-1\World08.pptx. 5.1 Font Group The Font Group is the most

commonly used of the formatting features. It is located in the Home Ribbon TabFont Group.

5.2 Font Type

The most common font types used are Arial and Times New Roman.

Home Ribbon TabFont Group

The following are several font families that can make a unique difference: Serif Font Type - These Font Types are better suited for printed material because

they have a fancy look that is very appealing when printed. Examples of Serif Fonts are:

, , , etc. Sans-Serif Font Type - These Font Types are best for easy reading on a monitor

and in a presentation. Example of the Sans-Serif font are:

, , , , etc. 5.3 Font Size

You can type in the exact size, use the pull-down button to choose the desired size, or type an unusual size such as 11.5, or 300, etc.

5.4 Font Increase

The Font Increase Button allows you to enlarge the text one step up.

5.5 Font Decrease

The Font Decrease Button allows you to reduce the text one step down.

5.6 Erase

This clears or Erases the format of text back to the Master Slide format style. It will not revert the bullets to the Master Style if changed. Tip: If you Copy and Paste text from the website, it may paste an unwanted Font Type or Color. The Erase tool will clear this Font out.

5.7 Bold

Bold is easily accessible to allow titles and labels to stand out. Tip: Keyboard command Ctrl B keys.

5.8 Italic

Italics is easily accessible to allow text to be formatted. Tip: Keyboard command Ctrl I keys.

5.9 Underline

Underline is easily accessible to allow text to be formatted. Tip: Keyboard command Ctrl U keys. Tip: This may make the Presentation harder to read, therefore, use it wisely.

5.10 Text Shadow

Shadow is a 3D style text that can be harder to read in a presentation. Tip: This may make the Presentation harder to read, therefore, use this wisely and only if it provides the emphasis needed.

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5.11 Strikeout

Strikeout text will draw or strike a line through the middle of the text.

5.12 Character Spacing

This is very useful for titles that may need to be expanded.

5.13 Change Case

This switches the Character Case.

5.14 Font Color

Many colors are available by choosing the Dropdown Arrow.

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Section 2 - Paragraph Formats Concept Explanation / Command String in italic. 5.15 Paragraph Group

This contains the most commonly used alignment options.

5.16 Indent

When you enter a Bullet, press the Enter key and start typing the next Bullet. When you press the Tab key, this Indents text within a Bullet list (called a Subbullet). If you want to push the Subbullet to a new Bullet, press the Shift Tab keys. Tip: It could be used in the Outline View to Demote or Promote a bullet. See chapter 2 for details.

5.17 Bullets

This is the most common Bullet Style. Custom Bullets can be created by choosing the Bullets and Numbering option. Tip: To add new Bullet Style, choose the Bullets and Numbering options. The following options are available:

Size - This changes the Size of the Bullet. Color - This changes the Color of the Bullet. Picture - This changes the Bullet to a Picture Bullet. Customize - This changes the Bullet to a Special Character.

5.18 Number Bullets

This adds Numbers in the Bullets. Tip: To adjust the number, choose the Bullets and Numbering options. The following options are available:

Size - This changes the Size of the Number. Color - This changes the Color of the Number. Start At - This will start the number at

5.19 Spacing

This adds or removes spaces between bullets or numbers. Tip: This is a very important feature in PowerPoint. If the Bullets are bunched together and a blank space appears under the Bullets, it could be used to extend the bullet to fill out the page.

5.20 Horizontal Alignment

This is the standard Left, Center, Right, and Text Justify alignment feature.

5.21 Columns

This will split your text box into 2 Columns.

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5.22 Text Direction This will change the Direction of your text.

5.23 Align Text

This will set a Vertical Alignment.

5.24 Convert To SmartArt

This converts a text box to SmartArt.

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Section 3 - Import/Export Text Bullets Concept Explanation / Command String in italic. 5.25 Import From Word

An outline can be created in Microsoft Word, and when converted to PowerPoint, it will recognize bullets defined by using the Tab key. In Microsoft Word: Use the Tab key to indent the bullets under the title of the Slide. File TabOpenC:\Data\PowerPoint365-1\Importing from Word.docx

5.26 Import From Excel

The Bullets or Charts can be created in Excel and Imported into PowerPoint. 1. Insert Ribbon TabText Group Object. 2. Create from file .

3. Choose C:\Data\PowerPoint365-1\Boats.xlsx.

. 4. The following is the result:

5.27 Copying Between Slides

You can open two presentations and place them side by side in order to Drag/Drop

desired Slides or Copy/ Paste desired text. Practice Exercise 30 Copying Between Slides

1. Close all open presentations. 2. File TabOpen C:\Data\PowerPoint365-1\ Multiple PresentationsA.pptx. 3. File TabOpen C:\Data\PowerPoint365-1\ Multiple PresentationsB.pptx. 4. View Ribbon TabWindows GroupArrange All

Drag/Drop Slides or Copy/ Paste text from the slides pane. 5.28 Reply Comment

This allows you to place and track Comments next to the text you’re discussing so everyone can readily see who replied to whom, and when.

Practice Exercise 31 Reply Comment

PowerPoint 2013+: Review Ribbon TabComments GroupNew Comment

Enter a messageClick on the reply icon Enter the message.

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Chapter 6 - Inserting Objects This inserts various objects to enhance the presentation. PowerPoint 2013 has added a feature called Online Pictures and the traditional Clip Art in PowerPoint 2020 has been removed.

PowerPoint 2010 Objects PowerPoint 2013 Objects

PowerPoint 365 Objects

Section 1 - Tools and Buttons Concept Explanation / Command String in italic. Practice Exercise 32 File menuOpen C:\Data\PowerPoint365-1\Annual Meeting.pptx. 6.1 Alignment Guides

This will Align shapes, text boxes, and other graphics within text. It is also referred to as Smart Guides. Tip: This was introduced in PowerPoint 2013/2016

Practice Exercise 33 Insert Ribbon TabImages Group Pictures button Graphics Logo.bmp Move the logo towards the center until you see the alignment guides appear.

6.2 Picture

These are Photographs or Pictures taken with a camera. It supports graphics files such as Png, Jpg, Gif, Bmp, etc. Insert Ribbon TabImages Group Pictures Button

PowerPoint 2010 Icon

The following are primary elements of the Format Ribbon Tab:

To open the Format Ribbon Tab: Select the inserted graphics image and review the Format Ribbon Tab located on the top right side of the ribbons.

6.3 Online Pictures PowerPoint 2013/2016

This inserts a Picture for an Online Picture service. This is available in PowerPoint 2013+. Tip: Clip Art is available in PowerPoint 2010, but Clip Art is also posted online for PowerPoint 2013+. Use the Online Pictures feature to find Clip Art.

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Practice Exercise 34 Online Pictures Insert Ribbon TabImages Group Online PicturesSearch: Apple or

click on the Apple picture(Choose a picture)

6.4 Clip Art

Word 2010 And Word 2007 Only

You can insert Clip Art in a Microsoft Word 2007 and 2010 document. A Clip Art picture can enhance a document by depicting an idea that may be difficult to describe or by making the document more visually appealing. Microsoft Word 2007 and 2010 supplies a collection of images with a wide range of subjects, known as clip art; more are available online if you have an Internet connection. You can use the Clip Art task pane to insert images. Tip: The Clip Art button has been changed to Online Pictures in Word 2013+.

Practice Exercise 35 Online Pictures Insert Ribbon TabImages Group Online Pictures. 6.5 Screen Clipping

Screen Captures can be taken of information visible on the screen of any computer terminal. It can be used to capture steps in a process, pictures of images, or a combination of pictures. Once captured, the image can then be pasted into your presentation.

An alternative technique to capture the entire screen is to simply press the PrtScr key. If you have a dialog box or multiple applications open, you can hold the Alt key and hit the PrtScr key which will capture the current window.

Practice Exercise 36 Screen Clipping

1. Start your Internet ExplorerGo to any mapping website such as www.mapquest.com.

2. Map your home by typing in your state and zip code. 3. Position the map on the screen. 4. Screen Capture the image and paste it in a PowerPoint slide.

In Internet Explorer: Press the PrtScr key (Print Screen).

In PowerPoint: Insert Ribbon TabImages Group Screen Shot

Screen Clipping(Draw the area to be clipped). 5. In PowerPoint: Open a blank screen and press Home Ribbon Tab

Clipboard Group Paste. 6. Select the object in PowerPoint and Crop off the edges:

To do this select the object and choose the Format Ribbon TabSize Group

Crop. 7. To scale the object down so it fits on the slide proportionally, click out of the

object and move the corners and edge handles.

http://www.mapquest.com/

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The following is a Map screen capture:

Tip: To physically remove hidden cropped areas, compress the image and delete the cropped areas. Click on the Image Format Ribbon Tab Compress Pictures Compression Options

.

6.6 Photo Album

The Photo Album feature is an easy way to import Pictures into a presentation. It is very easy to use, and it has a built-in capability to change an image.

Insert picture from - Specify the location and select multiple files. New Text Box - This will add a new blank Slide. Captions below ALL pictures - This will add the name of the file as the Caption. All pictures black and white - This will display all slides as Black and White. Picture Layout - The Fit to Slide is the most common option. Frame Shape - This is usually set to the default setting of the Rectangle. Theme - This will only apply to Title Slide and other Slides you create manually.

- This will change the order of the Slides.

- This deletes Slides.

- This will Rotate the Slide 45 degrees clockwise and counterclockwise.

- This will adjust the color contrast.

- This will adjust the Slide lighter ort darker.

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Practice Exercise 37 Photo Album 1. Insert Ribbon TabImages Group Photo Album Button.

2. Choose ButtonChoose the files that start with “Hawaii” 3. You can then Move, Remove, Adjust Image, add text box captions, and convert to Black and white. 4. Press . 5. Review the presentation.

6.7 Shapes

The Shapes dropdown is a gallery of drawing objects. To add the shape: Click the object with the left mouse and let go Draw the shape in PowerPoint.

PowerPoint 2010

Practice Exercise 38 Gallery

1. Insert Ribbon TabIllustrations Group Shapes Gallery. 2. Click on the Happy Face Icon once and let go of the mouse. 3. Draw the happy face on the PowerPoint Slide.

6.8 Icons

PowerPoint 365+

These are small shape Icons used to enhance a document.

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6.9 3D Models

PowerPoint 365+

The following are 3D categories that contain many 3D Models or graphics to be used in PowerPoint if desired.

Practice Exercise 39 3D Models

1. Insert Ribbon Tab Illustrations Group 3D Models From Online Sources Traveler

Category (located on the bottom of the list) Choose the World 3D image (or any desired object). 2. Select ImageAnimation Ribbon Tab

Animation Group Choose Turnable. 6.10 SmartArt

PowerPoint provides many predefined graphics called SmartArt. These range from graphical lists and process diagrams to more complex graphics such as Venn diagrams and organization charts. Using SmartArt enables you to include complex graphical elements into your document with ease.

The following are a few commonly used Smart Art images: Vertical Picture List Vertical Block List Basic Cycles

Organizational Chart Basic Pie Basic Pyramid

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Practice Exercise 40 1. Insert Ribbon TabIllustrations Group SmartArt Button Choose any SmartArt desired. 2. Review the Format Ribbon Tab to make adjustments to the object.

Practice Exercise 41 Smart Art 1. Insert Ribbon Tab Illustrations Group SmartArt Click the

Process category.

2. Scroll down as necessary and click Funnel . 3. Enter Text

You may find that a text pane opens automatically on insertion of the SmartArt. In this case, you can type the text directly into the text pane items. However, you can also edit the text directly in the shapes:

Click on [Text] in the first (topmost) shape, and type “Suspects.” Click on [Text] in the second shape, and type “Suspects.” Click on [Text] in the third shape, and type “Prospects.” Click on [Text] in the fourth bullet and type “Customers.”

4. Change the colors of a SmartArt graphic: Design Ribbon Tab

(located on the right side of the interface)

SmartArt Styles Group Change Colors. 5. Point the individual thumbnails to view color schemes.

6. Scroll as necessary and click Gradient Loop - Accent 6. 7. Click anywhere in the document away from the SmartArt graphic.

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6.11 Creating WordArt Objects

You can use WordArt to create a Graphic Text Object. These can be used to add emphasis to company logos, text advertisements, and newsletters.

Practice Exercise 42 Word Art

1. Insert Ribbon Tab Text Group WordArt Click WordArt

(first row, fifth column). 2. Type “Winter Preview.”

3. Apply the following formats to the WordArt text:

Select Arial (or similar font) from the Font list. Select 24 from the Size list. Bold the text.

4. .

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Section 2 - Format Ribbon Tab The Format Ribbon Tab is a Contextual Tab that appears when you select an object or graphics image. The look of the icons in the Format Ribbon Tab has changed in various PowerPoint versions. However, the command on the Ribbon (displayed below) has not changed dramatically.

PowerPoint 2019/365 Format Ribbon Tab

PowerPoint 2013/2016 Format Ribbon Tab

PowerPoint 2010 Format Ribbon Tab

Concept Explanation / Command String in italic. 6.12 Remove Background

This Removes certain parts of the background of an image. It will not work the same on all images. Tip: If this command damages your picture, press 7 keys to Undo the original picture.

PowerPoint 2010

6.13 Corrections

This changes the light and darkness of an image depending upon if it is over or underexposed. Tip: This is a very useful feature to clarify or make graphics crisper looking and provides clarity.

PowerPoint 2010

6.14 Color

This changes the Color of a picture to improve quality. PowerPoint 2010

6.15 Artistic Effects

This modifies a picture to look like a sketch or a painting. The following are the Artistic Effects available: Marker, Pencil Sketch, Glass, Water Color Spouge, Mosaic Bubbles, Plastic Wrap, Glow Edges, etc.

PowerPoint 2010

6.16 Transparency

This allows you to see through the picture, so it is Transparent.

6.17 Compress Pictures

This reduces the overall size of the Picture by reducing the resolution. It also removes hidden Cropped areas. Tip: If you use the Crop feature, the image is still physically there, but it is not visible. The Compress feature has an option to remove the Hidden area of the image.

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Practice Exercise 43 1. File Tab NewBlank Presentation.

2. Insert Ribbon TabImages Group Pictures C:\Data\PowerPoint365-1\Mastro.jpg. 3. File TabSave AsC:\Data\PowerPoint365-1\Compress Large.pptx 4. Select ImageFormat Ribbon TabAdjust Group Compress Picture 5. File TabSave AsC:\Data\PowerPoint365-1\Compress Small.pptx

6. FileTabOpen Browse

7. The image size differences are dramatic but the quality is not that different. Compress Large.pptx Compress Small.pptx

6.18 Change Picture

This swaps out the image and maintains the size and layout of the image.

6.19 Reset Picture

If you make changes to an image, this option will reset it back to the original settings.

Practice Exercise 44 Reset Picture 1. Insert Ribbon TabImages Group Picture

C:\Data\PowerPoint365-1\Collage4.png

2. Format Ribbon TabAdjust Group Remove Background. 3. Format Ribbon TabAdjust Group Reset Picture dropdown Reset Picture.

6.20 Picture Styles

This will allow you to place picture frames, change to an oval shape, or other layout adjustments.

Tip: If the frame around the image is too big, you can use the Picture Border feature to reduce the width of the frame.

e.

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6.21 Picture Border

This will format and size the Border of an image. The following options are provided:

1. Border Color 2. 3. Drop-down Arrow

4. Dropdown arrow

6.22 Picture Effects

This allows you to adjust the overall Picture using the following techniques:

6.23 Picture Layout

This allows you to change the Picture using a predefined layout.

6.24 Change Level

When you have two images overlapping, you can use this feature to switch the image above or below the second image.

Practice Exercise 45 Change level 1. Insert Ribbon TabImages Group Pictures

C:\Data\PowerPoint365-1\Collage4.png.

2. Insert Ribbon TabImages Group Pictures C:\Data\PowerPoint365-1\Collage5.png. 3. Move the Images so they overlay Format Ribbon TabArrange Group

Send Backward. Before After

6.2 Selecting Objects

When you have several objects placed on a work area, this will allow you to Select a different object, even if the object is underneath another object. Another way to Select multiple objects, draw a box (or lasso) around an object or press the Ctrl or Shift keys along with clicking the Left Mouse button. The Ctrl key select can also be used to deselect (if too many objects were Selected).

Select an ObjectFormat Ribbon TabArrange Group Select Objects.

Practice Exercise 46 Selection

Continue from the previous practice exercise. Format Ribbon TabArrange Group

Selection PaneSelect an Image. 6.26 Align

If you have multiple objects selected, this feature will Align the objects evenly.

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Practice Exercise 47 Align

Continue from the previous practice exercise. 1. Rearrange several images side-by-side. 2. Select both images using the Ctrl key or draw a selection box around images.

3. Format Ribbon TabArrange Group Align dropdown . Before After

6.27 Group

When objects are grouped, you can work with them as if they were a single item. Grouping is particularly useful when multiple objects are intended to work together. When you combine multiple objects into a single group, you can size and position the Grouped Objects as a single object. In other words, you can copy, flip, rotate, and size the Grouped Objects as a unit, rather than duplicating, moving, or changing each item individually. Although an item may be grouped, you can still select an individual object in the group and modify it separately. However, if you want to change the size or position of an object in a group, you must “ungroup” it. After you have made the desired changes, you can “regroup” the objects to preserve the object as a single unit. Several small graphics can be grouped to maintain their position between one another.

Practice Exercise 48 Group

Continue from the previous practice exercise. 1. Rearrange several images side-by-side. 2. Select both images using the Ctrl key or draw a selection box around images.

3. Format Ribbon TabArrange Group Group dropdown . Before After

4. Click once on an image and move both images together. 5. Click a second time on the same image in order to move a single image out of the group.

6.28 Rotate

This will Rotate the image left 90º or right 90˚.

6.29 Flip

This will Flip the image horizontally or vertically.

Practice Exercise 49 Flip

Continue from the previous practice exercise.

Select an image Format Ribbon TabArrange Group Before After

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6.30 Crop

The purpose of Cropping is to remove excess white space or eliminate portions of the Picture.

Practice Exercise 50 Crop

Continue from the previous practice exercise. 1. Select an image. 2. Format Ribbon TabArrange Group Crop. 3. Crop edges.

1. Select Image 2. Crop Button 3. Crop Edges 4. End Result

6.31 Height / Width

This will change the image to an exact size.

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Section 3 - Common functions of objects Concept Explanation / Command String in italic. 6.32 Rotation Handles

After you select an object, the Rotation Handle is located on the top of the image.

6.33 Sizing Handle The Corners of an object will Size the object to be bigger or smaller.

6.34 Distortion Handle

The Distortion Handle for a happy face will distort the smile and the call out box will move the pointer. Tip: The color of this is usually Yellow, but in some versions it is Red.

6.35 Formatting Task Panes In PowerPoint

PowerPoint 2013+

Formatting images, shapes, and other objects in PowerPoint can be formatted using the Format Ribbon Tab. However, when you Right-Click on an object, there are more options available. This will provide many detailed options to adjust the object:

Practice Exercise 51 Format Picture

Right-Click on an image Format PictureOpen the new Format Picture task pane.

6.36 Merge Common Shapes

Shapes can be merged using Union, Combine, Fragment, Intersect, and Subtract. Tip: This was introduced in PowerPoint 2013.

Practice Exercise 52 Add two shapesSelect both shapesFormat Ribbon TabInsert Shapes

Group Merge Shapes. 6.37 Eye Dropper Tool

This samples a color from a different image. Tip: This was introduced in PowerPoint 2013.


1. Add a Shape: Insert Ribbon TabIllustration Group

Shapes dropdown (Add a rectangle shape). 2. Copy the Rectangle: Select the shape Press Ctrl C keys Press Ctrl V keys. 3. Format the color of one shape: Format Ribbon Tab Shape Styles Group

Shape Fill(Choose a color). 4. Select the colored ShapeFormat Ribbon Tab Shape Styles Group

Shape Fill Eyedropper toolSample the non-colored image.

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Student Project E Working With Drawing Objects

1. File TabOpen C:\Data\PowerPoint365-1\Wsports.pptx. 2. Starting in the upper, left corner of the slide, create a rectangle that spans the

width of the slide above the Water Sports Seminar placeholder. 3. Change the color of the rectangle to light green. 4. Enter the text “Mike’s Sporting Goods” into the rectangle. Format the text

with a font size of 40 points and a light gray font color. 5. Create a text box with the following text: “Welcome to Water Sports in the

New Millennium!” 6. Size the text box so that all the text fits on one line and position it directly

below the fish. 7. Group all parts of the fish. (Hint: Try dragging a rectangular marquee

around the outside of the fish to select all of its parts.) 8. Flip the fish so that it is swimming in the other direction. 9. Use the 5-Point Star shape to create a starfish.

10. Make the starfish yellow. Copy and Paste the starfish to create two more starfish.

11. Move the starfish to different locations at the bottom of the slide. 12. Rotate two of the starfish in different directions. 13. Create a horizontal line under the text Water Sports Seminar. (Hint: Hold the

Shift key to draw a straight line). 14. Change the line style to 3 points and change the line color to yellow. 15. Create a circle to draw the Sun below and change the fill color of the Sun to

yellow. 16. Move the circle so that it partially covers the cloud, and then send the circle

behind the cloud. 17. Add a shadow to the bottom-right edge of the cloud. 18. Close the presentation without saving it.

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Student Project F SmartArt.

1. Select the SmartArt button from the Insert Ribbon Tab:

Insert Ribbon TabIllustrations Group SmartArt button. 2. Select the Segmented Cycle option from the Cycle category:

Cycle Segmented Cycle (located in the second row and third column) .

3. Type Products, Services, and Support in the text fields. Type “Products”, “Services”, and “Support” in each segment.

4. Change the colors to Gradient Loop - Accent 4. Select the SmartArtDesign Ribbon TabSmartArt styles Group

Change colors button Gradient Loop - Accent 4. 5. Apply the Flat Scene style to the SmartArt graphic.

Select the SmartArtDesign Ribbon TabSmartArt Styles gallery

Flat Scene style (3D group, sixth column).

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Chapter 7 - Tables Tables can be used to organize information in order to better understand the data entered.

Section 1 - Creating A Table Concept Explanation / Command String in italic. Practice Exercise 54 File TabNewBlank Presentation. Start on page 2. 7.1 Insert A Table It is often useful to place information from documents into a Table

format. You can navigate a Table using the mouse or the keyboard Arrow keys , , , . To Insert a Table, drag the cursor over the examples table as shown in the picture to the right. Insert Ribbon TabTable buttonDrag the desired table sizeThe table is created.

Practice Exercise 55 Create Table

1. Create a New Slide: Home Ribbon TabSlides Group

New Slide Title Only. 2. Create a New Table: Insert Ribbon TabTables Group

Click Table Button Drag to create a 3x3 Table. 3. Click a cell. 4. Press Tab key to move to the next cell. 5. Press Shift Tab keys to move to the previous cell. 6. Press the Down Arrow key to move down one cell. 7. Press the Right Arrow key to move right one cell. 8. Press the Left Arrow key to move left one cell. 9. Press the Up Arrow key to move up one cell.

7.2 Rows/Column Table

An alternative technique used to create a Table is the Insert Table command. Insert Ribbon TabTables GroupTable button Insert TableSpecify the Number of columns and the number of rows.

7.3 Entering Text Into A Table

When creating a Table, the insertion point appears in the first cell of the Table by default. This makes it possible to immediately begin typing text into the Table. You can select a single Table cell, row, or column using the mouse. Also, you might want to select a single cell, row, or column in order to format or edit its contents.

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Practice Exercise 56 Entering Text In Table

1. Create a New Slide: Home Ribbon TabSlides Group

New Slide Title Only. 2. Create a New Table: Insert Ribbon TabTables Group

Click Table Button Drag to create a 3x3 Table. 3. Click in the top-left cell, if necessaryType Regional Office. 4. Type the following text into the Table. To move from cell to cell,

Press Tab , Shift Tab keys or use the mouse. Regional Office Office Manager Phone Number Northeast Nancy J. Smith 610-555-1234 Southeast Nathan T. Brown 404-321-8563

5. Press Ctrl Home keysPress Ctrl End keys(this will navigate in the Table). 6. Notice the Top Row is automatically formatted. This is controlled by the Table

Styles and in the Design Ribbon Tab. 7. Select Cell: Click in the cell to the left of the text.

Tip: Look for the White or Black arrow on the left.

(The Cell should be selected)

8. Select Row: Click outside of the Table, on the left side of Row 1. Tip: Look for the White or Black arrow on the left. The Row should be selected) 9. Press Bold and Center formatting.

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Section 2 - Design Ribbon Tab When you click inside a Table, review the commands available in the Design Ribbon Tab located on the right side of the Ribbons.

Concept Explanation / Command String in italic. 7.4 Table Style Option

Header Row - This is the Top Row inside the table. Total Row - This is the Bottom Row inside the

table. Banded Rows - This will Alternate colored bands

between rows. First Column - This Highlights the first column. Last Column - This Highlights the last column. Banded Columns - This will Alternate colored

bands between columns.

7.5 Table Styles Table Styles provide many combinations of shading and borders to make a Table easier to view, as well as to add a more finished, professional look.

Practice Exercise 57 Table Styles

Continue from the previous practice exercise. 1. Click anywhere in the TableTable Design Ribbon TabTable Styles

Group. 2. Hover the pointer over any Table Style Button in the Table Styles Group. 3. Click the Down Arrow to see more tab styles. 4. Choose the desired style.

5. Table Stypes Gallery: Click inside the TableDesign Ribbon TabTable

Styles GroupApply the “No Style, Table Grid” to the Table (located on the top of the Styles gallery). Notice that all Table formatting has been removed.

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Section 3 - Layout Ribbon Tab When you click inside a Table, review the commands available. The Layout Ribbon Tab is located on the right side of the Ribbons.

Concept Explanation / Command String in italic. 7.6 Table Group Select - This selects a table, column or row.

View Gridlines - This turns gridlines on or off. Tip: The View Gridlines will allow you to see dashed lines when no border formatting has been applied.

7.7 Rows & Columns Group

You can Insert A Row above or below the current row, or insert a column to the left or right of the current cursor position. Delete - This Deletes a cell, row, column or table. Insert Above - This Inserts a row or column Above. Insert Below - This Inserts a row or column Below. Insert Left - This Inserts a row or column Left. Insert Right - This Inserts a row or column Right.

7.8 Merge Group You can Merge two or more adjacent cells into a single cell. You may want to Merge Cells, for example, to create a Table heading by spanning text in one cell across the entire Table. Merge - This Merges two selected cells. Split Cells - This Splits a single cell into two cells.

Practice Exercise 58 Merge Cells

This will select all the cells in the first column.

1. Create a New Slide: Home Ribbon TabSlides Group New Slide

Title Only. 2. Create a New Table: Insert Ribbon TabTables Group

Table Button Drag to create a 3x3 Table. 3. Select the top row of cellsLayout Ribbon Tab Merge Group

Merge Cells . 4. Type “Equipment Catalog” in the merged cell and Center the title.

Merged Cells

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7.9 Cell Size Group

Height - This changes the physical Height of a cell. Width - This changes the physical Width of a cell. Distribute Rows - This Distributes the height of the

selected Row equally. Distribute Columns - This Distributes the width of the

selected Column equally.

7.10 Alignment Group

This adjusts the text in a cell Left, Center, Right, Top, Middle, and Bottom Alignment.

Text Direction - This changes the Direction of Text in a cell.

Cell Margin - This increases the Margin within a Cell. 7.11 Rotating Text In A Table

You can also Rotate text in Table cells. This option allows you to create special effects. For example, you can change the orientation of long labels so that they fit within a Table.

Practice Exercise 59 Text Direction

Continue from the previous practice exercise. Type some text in a Blank cellLayout Ribbon Tab Alignment Group

Click Text DirectionChoose . 7.12 Table Size Group

You can quickly adjust the Width of any Table Column by dragging its border to the desired width. You can select multiple columns or rows and adjust the width at one time. If you hold the Alt key as you drag a column or row border, the exact column or row measurement appears on the corresponding ruler. You can also change Height and Width by changing the values in the Table Size Group. Height - This changes the Height of the overall table. Width - This changes the overall Width of the table. Lock Aspect Ratio - This changes the Height and Width

Evenly. 7.13 Splitting Cells

You can Split Cells to break a single cell or group of cells into a larger number of cells. Splitting Cells is the opposite of merging cells. Instead of creating a single cell from multiple cells, you are creating multiple cells from a single cell.

Practice Exercise 60 Select a cellLayout Ribbon TabMerge Group Split Cells

. End Result: 7.14 Deleting Columns And Rows

You can Delete any Rows and/or Columns you no longer need in a Table. Deleting a Column or Row deletes not only the selected column or row but also all its contents.

Practice Exercise 61 Select a cellLayout Ribbon TabRows & Columns Group

Delete dropdown arrow Delete Rows.

Student Project G Editing a Table


Title Only. 2. Create a New Table: Insert Ribbon TabTables Group

Table Button Drag to create a 3x6 Table. 3. Type the following in the Table:

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Mike’s Sporting Goods Corporate Phone List Eastern Region Name Phone Extensions Adams, G. 301 Adams, S. 656 Adelson, T. 395

4. Merge Cells: Select Cell “Mike’s Sporting Goods” and all cells belowLayout

Ribbon TabMerge Group Merge Cells. 5. Rotate the Mike’s Sporting Goods text so that it is vertical and oriented

from bottom to top: Select “Mike’s Sporting Goods”Layout Ribbon Tab

Alignment Group Text Direction Button . 6. Format Cell: Select “Mike’s Sporting Goods”Alignment Group

Center Center VerticallyBoldAdjust column width (see below). 7. Merge Cells: Select “Corporate Phone List” and cell to the right

Layout Ribbon TabMerge Group Merge Cells. 8. Merge Cells: Select “Eastern Region” and cell to the right

Layout Ribbon Tab Merge Group Merge Cells. 9. Distribute Columns: Select the title “Name” through the last extension Layout Ribbon TabCell Size Group Distribute Columns.

10. Split into 6 rows: Select “Mike’s Sporting Goods” columnLayout Ribbon

TabMerge Group Split Cells Button

. 11. Delete the Mike’s Sporting Goods column:

Select the “Mike’s Sporting Goods” columnRows & Columns Group

Delete Button Delete Columns. 12. Format the Table as desired: Design Ribbon TabTable Styles

Group(Choose a desired style).

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Tip: You might need to adjust the Table Style Options.

13. Delete row: Select the “Eastern Region” rowLayout Ribbon Tab Rows & Columns Group Delete Button Delete Rows Button.

14. Close the document without saving it: File Tab .

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Chapter 8 - Charts Charts are used to clarify and layout information in a datasheet so it is more visibly appealing.

Section 1 - Create A Chart Concept Explanation / Command String in italic. Practice Exercise 62 File TabNewBlank Presentation. Start on page 2. 8.1 Create A Chart When you Create a Chart, the system creates a standard layout and then opens the

numeric data in Excel. You will then modify the Excel data to represent your actual data.

Practice Exercise 63 1. Insert Ribbon TabIllustrations GroupChartColumn

. 2. Modify the Excel data: 3. Exit out of Excel to see the results.

8.2 Edit Chart Data

Select the chartDesign Ribbon Tab(located on the right side of the ribbon

area)Data GroupEdit Data button . 8.3 Insert A Chart From Microsoft Excel

You can easily Copy and Paste a chart created in Excel to PowerPoint and it can then be modified by PowerPoint. In Excel: Create a chart in Microsoft ExcelSelect ChartHome Ribbon TabClipboard Group Copy.

In PowerPoint: Home Ribbon Tab Clipboard Group Paste. Practice Exercise 64 In Excel: File TabOpen

C:\Data\PowerPoint365-1\Sales Trends.xlsx Select the ChartHome Ribbon Tab Clipboard Group Copy.

In PowerPoint: Home Ribbon TabClipboard Group Paste. 8.4 Linked Excel Chart

In Excel: Create ChartSelect the ChartHome Ribbon Tab Clipboard Group Copy. In PowerPoint: Home Ribbon TabClipboard Group Paste drop-down arrowPaste SpecialPaste Link .

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Section 2 - Design Ribbon Tab When you click inside a Chart, review the commands available in the Design Ribbon Tab located on the right side of the Ribbons.



PowerPoint 2019/365 Design Ribbon Tab

Concept Explanation / Command String in italic. 8.5 Change Chart Type

This Changes an existing Chart to a different Chart Type. You will want people reviewing the Charts to understand the data stored in the data source. Therefore, choose the Chart that fits the data in the best possible way.

8.6 Save As Template

After you adjust the Chart colors and layout, you can save the chart as a template to be used at a later time.

Practice Exercise 65 PowerPoint 2013+: Right-Click on the ChartSave As Template.

PowerPoint 2010: Design Ribbon Tab (located on the right side of ribbons)Chart Layouts GroupSave As Template. To restore a Saved Template, do the following: Design Ribbon Tab

Type Group Change Chart Type Template (choose the desired template).

8.7 Switch Row/Column

The information in the rows, or X-axis, can be swapped out with the information in the columns, or Y-axis.

Tip: You must press Edit Data to activate this option. If the Switch Row/Column option is grayed out, choose Edit Data and select:


Select the ChartDesign Ribbon TabData Group Edit Data

Switch Row/Column.

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8.8 Select Data

This will allow you to:

1. Add additional data in the Chart. 2. Edit the data. 3. Remove fields. 4. Change the order of fields.

8.9 Edit Data

There are two options available when you press the dropdown arrow:

Edit Data - This will open the datasheet that is tied to the chart in PowerPoint. Edit Data in Excel - This will open the Chart data in the fully functional Excel program that includes the Ribbons.

8.10 Refresh Data

This updates the data from the Excel Sheet to the Chart.

8.11 Quick Layouts

These are the different possible Layouts available:

Tip: PowerPoint 2010 called this feature Chart Layouts.

8.12 Chart Styles These are the different color combinations of Charts available. To get a gallery of

Chart Styles, choose the Down arrow .

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Section 3 - Format Ribbon Tab When you click inside a Chart, review the commands available in the Format Ribbon Tab located on the right side of the Ribbons.

PowerPoint 2010 Format Ribbon Tab

PowerPoint 2016/2019/365 Format Ribbon Tab

Concept Explanation / Command String in italic. 8.13 Current Selection Group

This will allow you to Select a specific element of the Chart and format depending on the option chosen.

Reset to Match Style - This will make sure the selected element matches the overall theme defined in the Data Ribbon Tab or the Slide Master.

Format Selection - Select an element in the ChartFormat Ribbon

TabCurrent Selection Group

Format Selection (This will open the Right Pane to format the element). 8.14 Insert Shapes These Shapes can be added to the Chart. You can also

add Shapes using the Shapes Gallery in the Insert Ribbon Tab.

8.15 Shape Styles To get a Gallery of Shape Styles, choose the Down arrow . Once the Style is

added, you can adjust the shape using:

8.16 WordArt Styles

To get a gallery of WordArt Styles, choose the Down arrow . Once the style is added, you can adjust the

Shape using Text Fill, Text Outline, and Text Effects.

8.17 Arrange Group

Bring Forward - When objects overlap, it brings an object on top of the other object.

Send Backwards - When objects overlap, it sends an object behind the other object.

Selection Pane - This allows you to Select different tables.

Rotate - This allows you to Rotate an image.

Align - This allows you to Align or Distribute objects placed within a table. Group - This Groups two images together.

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Section 4 - PowerPoint Layout Options This will provide options to change the layout of the Chart. PowerPoint 2010 performed this using the Layout Ribbon Tab but it was replaced by the Layout Options in PowerPoint 2013+. This allows you to quickly pick and preview your Chart elements and fine-tune others such as Titles, Labels, or other data that is presented.

Concept Explanation / Command String in italic. 8.18 Modify A Chart PowerPoint 2013/2016

Once a chart is created, you can modify it by changing the Design and Format Ribbon Tabs. A new button is now available that appears to the right of the chart. It is equivalent to the Layout Ribbon Tab in PowerPoint 2010 shown to the right. Once you select the chart, these buttons will appear.

8.19 Chart Elements

This allows you to adjust the Axis, Axis Titles, Chart Title, Data Labels, Data Table, Error Bars, Gridline, Legend, and Trendline features. Tip: Additional properties are available on the right side of each option:

Axis - The Axis is located on the Right-side and Bottom. When you Right-Click on the Axis, you can format it to change units and numeric range.

Axis Title - This can be used to label the Axis for clarification. Chart Title - This is usually located on the top of the chart but can be repositioned

by pressing the arrow located on the right side Data Labels - This will add the numeric value on the bar or Pie area. Data Table - This will add a Table that includes the data on the bottom of the

Chart. Error Bars - These are small lines added to the bars on the Chart Gridlines - These will appear behind the bar area. Legend - The Legend can be moved to different positions within the Chart. Trendline - This will draw a line showing the Trend of the Bars.

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8.20 Style and Color

Style - This will allow you to quickly swap out the Style. This is the same as the Design Ribbon Tab Chart Styles Group.

Color - The Color will allow you to change color combinations of the bars in the Chart. This can also be accomplished in the Design Ribbon TabChartStyles Group.


Design Ribbon TabChart Styles Group Change Colors.

8.21 Filter

This will allow you to Filter Values by turning off checkboxes to temporarily eliminate data from the Chart.

Tip: You must press Apply after you check, or uncheck one of the other options.

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Section 5 - PowerPoint 2010 Layout Ribbon Tab The Layout Ribbon Tab was removed after PowerPoint 2010 and was replaced with an option located on the left side of the Chart. Refer to PowerPoint 2013+ Layout Options Chapter 8 Section 4.

Concept Explanation / Command String in italic. 8.22 Current Selection Group

This will allow you to Select a specific element of the Chart and format depending on the option chosen.

Format Selection - Select an element in the ChartFormat

Ribbon TabCurrent Selection Group Format Selection (This will open the Right Pane with the format options available). Reset to Match Style - This will ensure the selected element matches the overall

theme defined in Data Ribbon Tab or the Slide Master. 8.23 Insert Group This allows you to Insert objects in the Chart.

8.24 Labels Group This allows you to adjust the Chart Title, Axes Titles,

Legend, and Data Labels.

8.25 Axis Group This allows you to adjust the Axis and add Gridlines.

8.26 Analysis Group

This provides Trendline features.

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Student Project H Creating And Modifying Charts

1. File TabNewBlank Presentation.


Title and Content. 3. In the middle of the Slide, click on the Chart iconOk. 4. Delete the data in the datasheet and enter the following:

A B C D E 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

1 Last yr 92 96 93 98 2 Current yr 94 95 96 100

5. Close the datasheet and view the changes.

6. Add major gridlines: Select the Chart Gridlines

Primary Major Horizontal Primary Major Vertical. 7. Select the Gridlines and format them darker. 8. Change the Y-Axis number format to currency, no decimal places, and change the maximum boundary to 100:

Right-Click on the Y-Axis Format Axis Axis Options

9. Move the legend Right: Select Chart LegendRight. 10. Add the following title to the value (z) axis: Axis Title Primary VerticalEnter the label: Sales Values. 11. Add Title: Select the TitleType: Sales Results. 12. Add Data Values: Select the Chart Data LabelsOutside End. 13. The result: Close the presentation without saving it.

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Student Project I Embed Chart

Embed a Chart and Edit in the PowerPoint Interface. 1. File TabNewBlank Presentation.


Title Only. 3. Insert Ribbon TabText Group Object Create From File

C:\Data\PowerPoint365-1\Boats.xlsx .

4. The result will look like the following:

5. To edit the chart: Double-Click on the Chart.

Student Project J Import And Link To Excel Chart

Import A Chart and Open Excel to Edit the Chart. Continue from the previous student project.



C:\Data\PowerPoint365-1\Boats.xlsx Link.

3. The result will look like the following:

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4. To edit the chart: Double-Click on the Chart. Tip: It should open a Microsoft Excel window to edit the data.

Student Project K Link To Excel From A Icon

Open Excel to Modify the chart when you click on the Icon.



C:\Data\PowerPoint365-1\Boats.xlsx Display as Icon Link.

3. To edit the chart: Double-Click on the Icon Edit the Chart.

4. To edit the Chart: Double-Click on the Icon. It should open a Microsoft Excel window to edit the data. Tip: It doesn’t seem to matter if you click Link or uncheck the Link.

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Chapter 9 - Organizational Charts Microsoft PowerPoint provides several predefined graphics called SmartArt. These range from graphical lists and process diagrams to more complex graphics, such as Venn diagrams. Here, we will use SmartArt to create Organizational Charts and understand how to use the format features.

Concept Explanation / Command String in italic. Practice Exercise 68 Blank Presentation

1. File TabNewBlank Presentation.


Title Only. 9.1 SmartArt Hierarchy

A Hierarchy is a quick way to create an Organizational Chart. Insert Ribbon Tab Illustrations Group SmartArtHierarchy.

Practice Exercise 69 Hierarchy

Insert Ribbon TabIllustrations Group SmartArtHierarchy

Choose Organization Chart (located in the upper left corner).

9.2 Create Graphic This will allow you to adjust each object.

Add Shape - This will add additional organizational boxes to the Organizational Chart.

Add Bullet - This will add a text bullet to the Organizational Chart (this is only available if the selected layout

supports bulleted text). Text Pane - This adds/removes the text pane to enter names in boxes. Promote/Demote - This will promote a subordinate to a manager level Right to Left - This will flip the entire Organizational Chart horizontal. Move Up/Down - This will move the subordinates left and right, or a vertical group

of boxes will move up/down. Practice Exercise 70 Add Shape Below

If you select the top box, you can add additional subordinates by choosing Add Shape below. Select the top boxAdd Shape Add Shape Below.

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Practice Exercise 71 Add Shape Before

If you select one of the Subordinate Shapes. Then you can Add a Shape Before or After the selected Shape on that row. Select subordinate ShapesAdd ShapeAdd Shape After Before.

Practice Exercise 72 Text Pane

Press the Text Pane button to enter the names in the boxes.

Practice Exercise 73 Promote

This will Promote a Subordinate to the Manager level. Select Subordinate Press PromotePress Demote

Practice Exercise 74 Right To Left

This will move a Subordinate to a different Subordinate position. Select Subordinate Press Right To LeftPress Left To Right.

Practice Exercise 75 Move Up

Select Subordinate Press Move UpPress Move Down.

9.3 Layouts This will allow you to change the

Layout and the overall look of shapes.

9.4 Change Colors This will allow you to Change the Colors of the selected shapes.

9.5 SmartArt Styles This provides several Styles. Click the

double arrow on the right side to get more options.

9.6 Reset Graphic This Resets the entire layout of the original style.

9.7 Convert This Converts to text or shapes.

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Chapter 10 - Delivering The Presentation The Application Options will adjust the behavior of the program. The PowerPoint 2013+ interface has changed. It still supports the Audience View but provides a second screen for a dual monitor layout or laptop screen vs projector screen. The following is the Presenter View:

Slide Show Ribbon Tab Start Slide Show GroupFrom the beginning

More Options (lower left corner) Show Presenter View.

Concept Explanation / Command String in italic. Practice Exercise 76 File TabOpen C:\Data\PowerPoint365-1\World15.pptx. 10.1 From Beginning

This runs the presentation starting at slide 1. Slide Show Ribbon Tab Start Slide Show Group From Beginning.

10.2 From Current Slide

This runs the presentation from the Current Slide. Slide Show Ribbon Tab Start Slide Show Group

From Current Slide.

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10.3 Pen Tools

The Pen Tools allow you to draw on the presentation.

Laser Pointer - This will Highlight the Mouse Curser by changing it to look like in order to follow it on the screen.

Pen - This will allow you to point to specific items in

the presentation such as:

Highlighter - This will allow you to Highlight specific bullets such as:

Ink Color - This will allow you to change the color of the Pen or the Highlighter to whichever one you were using. Colors available:

Eraser - This will Erase the Pen or Highlighter marks. Erase All Ink on Slide - This will Remove all Pen and Highlighter marks. Arrow Options - This will adjust the navigation options located in the lower-left

corner of the slide: Automatic - This will be Hidden under specific circumstances. Visible - This will always be Visible. Hidden - This will always be Hidden.

10.4 See All Slides

This will open a screen similar to the Slide Sorter view and display all slides for navigation purposes.

10.5 Slide Zoom

This will allow you to Zoom in to a specific portion of the presentation.

10.6 Blacken

This will Blank or Blackout the Audience Viewing the presentation.

10.7 Last Viewed

This will take you back to the previous slide.

10.8 Custom Show

If you have Custom Shows created, this will allow you to view it. Custom Shows will present slides in a different order or skip non-important Slides.

10.9 Hide Presenter

View

This will drop out of the Presenter View and will display the same screen the Audience is viewing. Once selected, the option will switch to display Show Presenter View.

10.10 Screen

This will turn the Audience View Black or White. It will also turn off all Pen/Highlighter marks and show the Task Bar on the bottom of the Windows screen. Tip: The Task Bar will display the Icons in order to switch to a different application.

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10.11 Help

This will display a Popup Box providing help with Presenter View.

10.12 Pause

If you are in the middle of an animation sequence, the Pause command will halt the animation.

10.13 End Show

This will End the presentation and drop to the PowerPoint Edit screen.

10.14 Next Slide

This is located on the upper right side and displays the Next Slide you will be showing. It provides a pre-look into what’s coming up next.

10.15 Notes This will display the Speaker Notes for a current slide displayed for the Audience. It is located on the lower right side of the Presenter View.

Student Project L Presenter View

1. File TabOpenC:\Data\PowerPoint365-1\Meeting2.pptx. 2. Slide Show Ribbon Tab Start Slide Show GroupFrom the beginning

More Options (lower left corner) Show Presenter View. 3. Test out the above feature in this chapter.

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Chapter 11 - Printing Setting up the Printer to print a document is a necessary step in this process. However, the most important Printing screen is Full Page Slides. Other Printing features are very similar to other Office products. Here, we will cover the Printing elements that relate to PowerPoint.

The default view in print displays the full page: File TabPrint

Concept Explanation / Command String in italic. 11.1 Full Page Slides

This is the default Print Layout and will print all slides in a Full Page layout.

11.2 Notes Page

This can be used to view your Notes if you are not sitting behind the computer and presenting. The Notes Pages (entered in at the bottom of every slide) can be useful to list statistics or additional information not indicated on a slide.

11.3 Outline

This can be useful during the preparation stage. You can Print an Outline to review how bullets and slides fit together. Graphics, Charts and other objects are not printed, only the text title and bullets. If you are building a Presentation for someone else, they would welcome this Print Layout.

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11.4 Handouts

These are support materials that could be printed so an Audience can take notes during a Presentation. Make sure the Date and Page number are printed on the handout by clicking the “Edit Header & Footer” located on the bottom left side. The following are the most commonly used:

3 Slides - If you want to provide a Handout for the audience, the 3 slides Handout provides a location on the Printout to take notes.

6 Slides - You don’t want to print out too many pages of Notes for a Handout. Therefore, the 6 Slides Handout will reduce the number of pages needed.

9 Slides - Printed slides are a little too small but it might help an Audience follow along with a Presentation.

3 Slides 6 Slides 9 Slides

Tip: Another option would be to email all slides as a PDF file. The following option will remove Speaker Notes and send just the slides:

File TabShare Email Send As PDF Practice Exercise 77 Preview A Document

1. File TabOpen C:\Data\PowerPoint365-1\Annual Meeting.pptx.

2. File TabPrint . 3. Press the Down Arrow and preview the following:

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11.5 Page Setup This provides various Options to modify the overall layout of the Printed Page. These general Printing Options include numbering of pages, landscape, portrait, etc. File TabPrint

- This will set up the Printer Properties of the specific printer you are using.

- See Header/Footer Chapter 3 Section 3

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Chapter 12 - Animation Basics Applying Animation will bring your presentation alive to engage your Audience and catching their attention. Also, Transitions will Automate when moving from slide-to-slide.

Concept Explanation / Command String in italic. 12.1 Preset Animation

You can easily apply Preset Animation Effects to slides in Normal or Slide Sorter View. The animation is applied to text, chart, and clip art placeholders in varying ways. If you apply an animation scheme to individual slides, any slides containing a chart or clip art placeholder are not affected. However, if you apply an animation scheme to all slides, the animation is also applied to chart and clip art placeholders. Consequently, if a single slide contains two text placeholders or a text and a clip art placeholder, the same effect will be applied to both placeholders. Tip: You are limited to the choices available compared to Custom Animation.

Practice Exercise 78 Animation Scheme

File TabOpenC:\Data\PowerPoint2016-1\Animation.pptx 1. Display slide 3Select the bullet list frame. 2. Select the place holder to which you want to apply an animation scheme. 3. Select the Animations Ribbon TabAnimation Ribbon GroupSelect the

Animate listSelect the desired animation scheme from the Animate list.

Select the Bullet text frameChoose Fade Animation

Change the Effect Options.

Select the Bullet text frameChoose Fly-In Animation

Change the Effect Options. When you choose different pre-animation options, the Effect button may

change. 12.2 3D Animation There have been some unique animation features added to 3D Animation. Once a

3D Model was added, it is possible to animate it and spin in its 3D design using the following Animation Styles:

Tip: This could be placed in the title slide to get the Audience's attention as they enter a room.

Practice Exercise 79 3D Animation 1. Add the Globe: Insert Ribbon TabIllustration Group 3D Models

Online Sources Traveler Globe . 2. Test the Rotation: Test the 3D rotation by moving the following icon

. 3. Apply Animation: Select GlobeAnimation Ribbon TabAdvanced

Animation Group Add Animation Turnable. 4. Slide Show Rinbbon TabStart Slide Show Group

From The Current Slide. 5. Test It: Try several other 3D Animation options.

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12.3 Transitions This is a special effect providing a smooth Transition or movement between slides. A star will appear under the Slide that indicates a Transition Effect has been applied. The speed of the Transition can be adjusted, and Sound can be applied. Transitions can also be applied to the selected slide or all slides in the presentation. However, it provides more consistency when the Transition is the same throughout the presentation.

Preview - This will Preview the Presentation. Transition To This Slide – These are the different Transitions available. Effect Options - Each Transition Type will have a different set of Effect

Options.

- This will list a library of Sounds to be used for Transitions between Slides. If you choose Other Sound, Microsoft Windows Sounds are available in the C:\Windows\Media folder.

- This is the Timing of the Transition or how long the Transition will take before displaying the next slide.

- This will apply the selected Transitions to All Slides or applying it to the Slide Master.

- This will require a Mouse-Click in order to start the Transition. If you choose no mouse click ( ), the option can

be added to all slides by: Slide Show Ribbon Tab Set Up Slide ShowAdvance Slides: .

- This is the length of time the Slide will be displayed until the Transition will execute. This can be used when a Slide Show will automatically transition from slide to slide with no presenter intervention. After the presentation, this could be used to set the timing and then email it to those who users unable to attend.

Practice Exercise 80 Transitions

1. Select the slide you want to apply a transitionTransition Ribbon Tab Transition to this slide GroupSelect a transition type (Also, choose the more options).

2. Choose Preview to test it out (Test out several transitions in order to choose the best one for a presentation). 3. A default duration will be applied similar to the following:

Choose 4. Test It: Slide Show Ribbon TabStart Slide Show Group

From BeginningPress then Enter key or a Left Mouse click. 5. Optional Parameters:

5a. - Choose a Transition Sound.

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5b. - Choose On Mouse Click or Slide Show Ribbon Tab Set Up Slide ShowAdvance Slides: . 5c. - This will allow the Audience to review the content before the next Transition.

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Chapter 13 - Final Project The following project is designed to exercise and review the topics covered in the PowerPoint course. The procedures required to complete the project will follow and the example layout can be used as a guideline. The project should take approximately 45 minutes to complete. Please use your creativity to use the tools you have been taught to complete the project. Also, add any additional features you desire to enhance the project outcome.

Computer Training Resources PowerPoint Project The CTR sales department needs a presentation for new customers. It must provide the basic services and other data that would encourage students to begin using CTR as their computer-training provider. Your assignment is to create a short PowerPoint document in a presentable format. Example Chart Layout Class Exercise Instructions

Cover Page Slide Actions: 1. File TabOpen

C:\Data\PowerPoint365-1\Class Exercise.pptx

2. Apply a Theme to change the presentation look.

3. Align and center the title.

Services Offered Slide Actions:

1. Create a bulleted list slide. 2. Promote the consulting bullet to a new

slide. 3. Change bullet type to a different style. 4. Increase the size of the text after it is

promoted. 5. Add clipart of your choice.

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Public Class Format Slide

Actions:

1. Change the bullet type. 2. Add clipart of your choice. 3. Change the color of the clipart.

Typical Software Slide Actions:

1. Change bullet type to picture bullet. 2. Change sub-bullet type 3. Bold main titles. 4. Add “light” clipart.

How does Training Help Slide Actions:

1. Create a Chart using the values 66, 57, 40.

2. Put in the categories a. Helps Improve

Performance. b. Prepares them to get a Promotion. c. Help To Get A New Job.

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CTR Organization Slide Actions:

1. Create an organization chart. 2. Increase the line width between charts. 3. Increase the size of the overall chart to

fit on the slide.

“Who is CTR?” Slide

Actions: 1. Change bullet type to a different style. 2. Move this slide to page 2 after the

cover page slide using Slide Sorter view.

Summary Slide Actions:

1. Create a new bullet slide. 2. Switch to the Outline view. 3. Collapse Outline. 4. Select the titles.

5. Copy and Paste the titles to a new slide.

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Index - PowerPoint Creating A Presentation

3D Models ....................................................... 40 Align ................................................................ 45 Alignment ....................................................... 36 Animation

3D Animation............................................... 77 Preset Animation .......................................... 77 Transitions.................................................... 78

Apply a Theme ............................................... 21 Artistic Effects ................................................ 43 AutoCorrect .................................................... 28 AutoFit Options .............................................. 28 Backstage View................................................. 7 Change Level .................................................. 45 Change Picture ............................................... 44 Chart Layouts................................................. 60 Charts

Chart Elements ............................................. 62 Chart Styles .................................................. 60 Chart Type ................................................... 59 Create a Chart .............................................. 58 Edit Data ...................................................... 60 Filter ............................................................. 63 Linked Excel Chart ...................................... 58 Modify A Chart ............................................ 62 Switch Row/Column .................................... 59

Charts .............................................................. 58 Check For Issues ............................................ 13 Clip Art ........................................................... 37 Close/Exit ........................................................ 11 Color ................................................................ 43 Columns .......................................................... 33 Compatibility checker ................................... 12 Compress Pictures ......................................... 43 Contextual Ribbon Tab ................................... 5 Corrections ..................................................... 43 Create Graphic ............................................... 68 Crop ........................................................... 37, 47 Custom dictionary

adding words ................................................ 28 Cut/Paste ......................................................... 28 Deliver The Presentation ............................... 70 Dialog Box ......................................................... 5 Dictionary ....................................................... 28 Entering Text .................................................. 27 Eye Dropper tool ............................................ 48 Eye Dropper Tool ........................................... 48 File Formats

BMP ............................................................ 11 CompuServe GIF ....................................... 11 JPEG ........................................................... 11 PNG ............................................................. 11 TIFF ............................................................ 11

Final Project ................................................... 80 Find ................................................................. 28 Flip .................................................................. 46 Font Group ..................................................... 31 Format Background ...................................... 20 Format Painter ............................................... 30 Formatting

Text Boxes ................................................... 29 Formatting Text ............................................. 31 From Beginning ............................................. 70 From Current Slide ....................................... 70 Galleries ............................................................ 5 Group .............................................................. 46 Handout Master ............................................. 24 Header/Footer ................................................ 24 Height / Width ................................................ 47 Hide Background Graphics .......................... 20 Hide Ribbon ..................................................... 5 Icons ................................................................ 39 Import from Excel ......................................... 35 Import from Word ......................................... 35 Indent .............................................................. 33 Logical If Functions ....................................... 26 Manage Presentation ..................................... 14 Master Slide .................................................... 20 Merge Common Shapes ................................ 48 Minimize/Maximize ......................................... 6 Modify Layout ................................................ 26 Multiple Slide Masters .................................. 25 New Presentation ............................................. 7 Notes Master .................................................. 24 Objects ............................................................ 36

grouping ....................................................... 46 Online Pictures ............................................... 36 Open ................................................................ 11 Organizational Charts ................................... 68 Outline View ................................................... 17

Adding slides ............................................... 17 Collapse ....................................................... 17 Collapse All ................................................. 17 Deleting Slides ............................................. 17 Demote......................................................... 17

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Expand ......................................................... 17 Expand All ................................................... 17 Move Down ................................................. 17 Move Up ...................................................... 17 Promote ........................................................ 17

Paragraph Group ........................................... 33 Paste Preview .................................................. 30 Paste Special ................................................... 30 PDF Creation Technique ............................... 14 Pen Tools ......................................................... 71 Photo Album ................................................... 38 Picture ............................................................. 36 Picture Border ................................................ 45 Picture Effects ................................................ 45 Picture Layout ................................................ 45 Picture Styles .................................................. 44 Pinning Files ................................................... 12 PowerPoint 2013............................................. 77 Print

Full Page Slides............................................ 73 Handouts ...................................................... 74 Outline ......................................................... 73

Print Screen .................................................... 37 Protect Workbook .......................................... 13 Quick Access Toolbar .................................... 12 Quickly Access ................................................ 12 Rearrange slides ............................................. 30 Recent .............................................................. 11 Remove Background ...................................... 43 Replace ............................................................ 28 Reply Comment .............................................. 35 Reset ................................................................ 26 Reset Graphic ................................................. 69 Reset Picture ................................................... 44 Rotate .............................................................. 46 Rotation Handles ............................................ 48 Ruler ................................................................ 30 Sans-Serif ........................................................ 31 Save ................................................................... 9 Save As .............................................................. 9 Save as Template ............................................ 59 Save As Type .................................................. 10 Screen Capture ............................................... 37

Screen Clipping .............................................. 37 Section ............................................................. 27 See All Slides .................................................. 71 Selecting Bullets ............................................. 27 Selecting Objects ............................................ 45 Selecting The Frame ...................................... 27 Selection .......................................................... 45 Serif ................................................................. 31 Shapes ............................................................. 39 Sizing Handle ................................................. 48 Slide Layout.................................................... 26 SmartArt......................................................... 40 SmartArt Hierarchy ...................................... 68 SmartArt Styles .............................................. 69 Spacing ............................................................ 29 Speaker Notes ................................................. 27 Spell Checker ................................................. 28 Status Bar ......................................................... 6 Tables

Insert a Table ........................................... 51 Cell Size Group ........................................... 55 entering text into .......................................... 51 Merge Group ................................................ 54 Rotating Text ............................................... 55 Rows/Column Table .................................... 51 Splitting Cells .............................................. 55 Table Group ................................................. 54 Table Styles ................................................. 53

Tables .............................................................. 51 Tables

creating ........................................................ 51 Template ........................................................... 8 Theme ......................................................... 9, 20 Theme Colors ................................................. 22 Theme Effects ................................................. 22 Theme Fonts ................................................... 22 Today .............................................................. 20 Undo/Redo ...................................................... 28 Using the Mini Toolbar ................................... 6 WordArt ......................................................... 42 Zoom Features ................................................. 6 Zoom Slider ...................................................... 6

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Microsoft Office Courseware Step-By-Step Training Guide and Workbook

Available on Amazon.com (Search for author, Jeff Hutchinson) These Step-By-Step Training Guides focus on specific learning concepts including brief descriptions as well as many short 2-5 minute exercises for practice. The Table of Contents and Index will allow students to look up desired concepts quickly and easily. These guides are invaluable resources to build and maintain computer skills for industry, as well as for personal use. Available in Paperback: $9.95 or Kindle eBook: $5.95

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About the Author Jeff Hutchinson is a corporate computer trainer and consultant who teaches Microsoft and Adobe products from beginning to advanced topics. He has a BS degree from BYU in Computer-

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