Microsoft®

Outlook 2000

Managing and IntegratingOutlook Components

©2001 Paradigm Publishing Inc. Outlook Section 5 - 2

Outlook Today Page

The Outlook Today page provides a glimpse of your day’s appointments, tasks, and inbox.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 3

Customize Outlook Today Page

©2001 Paradigm Publishing Inc. Outlook Section 5 - 4

Integrating Contacts with Calendar and Tasks

Appointments, meetings, tasks, and e-mail can be entered directly from the Contacts folder.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 5

vCards

vCard is an Internet specification for transfer of contact information.

Developed by an association of Internet vendors.

vCard received by e-mail can be imported to Contacts.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 6

Displaying Web PagesRight-click toolbar and select Web.

Key URL in Address text box or click Search button.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 7

Customizing Outlook Bar

•Right-click Outlook bar.

•Change icon display to small icons or hide Outlook bar.

•Click View, Outlook bar to redisplay a hidden Outlook bar.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 8

Mail Templates Revisited

A mail template is useful in situations where an e-mail message to the same recipients containing some standard text will be sent repetitively.

Create standard text and then select Outlook Template (*.oft) in Save as type text box.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 9

Using a Mail Template

©2001 Paradigm Publishing Inc. Outlook Section 5 - 10

Form Design Window

Field Chooser Palette used to add new fields to the form

Every Outlook item is based on a form. A new form is created by opening an existing form and modifying it.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 11

Moving Fields in Form Design

Select form objects by clicking over them (Shift + click multiple objects).

Drag the selected object’s border to new location.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 12

Adding Fields to Form Design

Drag field name from Field Chooser Palette to form and then move it to the desired location.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 13

Publishing Form

Save a form by clicking Tools, pointing to Forms, and then clicking Publish Form.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 14

Using a Custom Form

To use a custom form:

•Click Tools, point to Forms, and then click Choose Form

•Change Look in setting to Personal Forms Library.

•Double-click form name.

©2001 Paradigm Publishing Inc. Outlook Section 5 - 15

PST Files

All of the information in Outlook folders is stored in one file with a file extension .pst.

Copy this file on a regular basis as a backup.