Microsoft Office 2003 Illustrated Brief

Microsoft Office 2003 Microsoft Office 2003 Illustrated BriefIllustrated Brief

DocumentDocumentEnhancing aEnhancing a

2Enhancing a Document

Change font type and sizeChange font type and size Change font color, style, and effectsChange font color, style, and effects Change alignment and line spacingChange alignment and line spacing Change margin settingsChange margin settings Set tabsSet tabs

ObjectivesObjectives


ObjectivesObjectives

Set indentsSet indents Add bulleted and numbered listsAdd bulleted and numbered lists Apply and modify stylesApply and modify styles


Changing Font Type and SizeChanging Font Type and Size

What is a font?What is a font?– A A fontfont is a set of characters in a is a set of characters in a

particular designparticular design– Fonts are measured in Fonts are measured in pointspoints

• A A pointpoint is 1/72 of an inch is 1/72 of an inch


Changing Font Type and SizeChanging Font Type and Size

Use the Use the Font list arrowFont list arrow to change the to change the font type of selected textfont type of selected text

Use the Use the Font Size list arrowFont Size list arrow to to change the font size of selected textchange the font size of selected text

Font list arrow

Font Size list arrow


Changing Font Type and Size Changing Font Type and Size (cont’d)(cont’d)

Font type, size, and style samples:Font type, size, and style samples:


Changing Font Type and Size Changing Font Type and Size (cont’d)(cont’d)

Tips for changing font type and sizeTips for changing font type and size– To change the font type or size, you To change the font type or size, you

must first must first select the textselect the text– Any formatting changes you make will Any formatting changes you make will

only be applied to text that is selectedonly be applied to text that is selected


Changing Font Color, Style, and Changing Font Color, Style, and EffectsEffects

You can enhance the look of text by You can enhance the look of text by applying a applying a font stylefont style to selected text to selected text– BoldBold– UnderlineUnderline– ItalicItalic

Bold button Italic

buttonUnderline

button

Formatting toolbar


Changing Font Color, Style, and Changing Font Color, Style, and Effects (cont’d)Effects (cont’d)

You can also make words stand out You can also make words stand out by changing their by changing their colorcolor– Select text, click the Select text, click the Font Color list Font Color list

arrowarrow, then click the color you want, then click the color you wantFont Color list

arrow


Changing Font Color, Style and Changing Font Color, Style and Effects (cont’d)Effects (cont’d)

You can draw attention to certain You can draw attention to certain words by applying words by applying font effectsfont effects, which , which are special enhancements such asare special enhancements such as


Changing Font Color, Style, and Changing Font Color, Style, and Effects (cont’d)Effects (cont’d)

Use the Use the Font dialog box Font dialog box to change to change font type, size, style and to apply font font type, size, style and to apply font effectseffects


Changing Alignment and Line Changing Alignment and Line SpacingSpacing

The The marginmargin is the amount of space is the amount of space between the edge of the page and between the edge of the page and the document textthe document text

Left margin


Changing Alignment and Line Changing Alignment and Line Spacing (cont’d)Spacing (cont’d)

You can change the You can change the alignmentalignment, or , or position of text within a document’s position of text within a document’s margins, using the alignment buttonsmargins, using the alignment buttons

Center buttonAlign Left

buttonAlign Right

button

Justify button



Use the Use the Line Spacing list arrowLine Spacing list arrow to to adjust the amount of spacing adjust the amount of spacing between linesbetween lines

Line Spacing list arrow



Using the Using the Paragraph dialog boxParagraph dialog box

Set line spacing

Set spacing before and

after paragraphs

Set alignment


Changing Margin Settings (cont’d)Changing Margin Settings (cont’d)

By default, Word sets margins atBy default, Word sets margins at– 1” from the top and bottom of the page1” from the top and bottom of the page– 1.25” from the left and right sides of the 1.25” from the left and right sides of the

pagepage



Use the Margins tab of the Use the Margins tab of the Page Page Setup dialog boxSetup dialog box to change margins to change margins

Margin settings

Margins tab



You must switch to You must switch to Print PreviewPrint Preview or or Print Layout viewPrint Layout view to see margins on to see margins on the pagethe page– You cannot see margins in Normal viewYou cannot see margins in Normal view


Setting TabsSetting Tabs

A A tabtab is a set position where text is a set position where text following a tab character alignsfollowing a tab character aligns– Pressing Pressing [Tab][Tab] insert a tab character, insert a tab character,

which appears as a right-facing arrowwhich appears as a right-facing arrow

Tab character


Setting Tabs (cont’d)Setting Tabs (cont’d)

By default Word sets By default Word sets tab stopstab stops every every ½ inch½ inch– A A tab stoptab stop is a location the insertion is a location the insertion

point moves to when you press [Tab]point moves to when you press [Tab]– Default tab stopsDefault tab stops are marked as small are marked as small

black slashes in the bar below the rulerblack slashes in the bar below the ruler

Default tab stops



Use the ruler to set new Use the ruler to set new tab stopstab stops– Click anywhere on the ruler to set a tabClick anywhere on the ruler to set a tab– New tab stops that you add are left-New tab stops that you add are left-

aligned and appear on the ruler aligned and appear on the ruler New tab stop

Selected tabbed text aligns at new tab stop



Tips on setting tabsTips on setting tabs– Make sure you select the text you want Make sure you select the text you want

to tab before you set a new tab stopto tab before you set a new tab stop– When you add a new tab stop, the When you add a new tab stop, the

default tab stops to the left of the new default tab stops to the left of the new tab stop are removedtab stop are removed


Setting Indents Setting Indents

An An indentindent is a set amount of space is a set amount of space between the edge of paragraph and between the edge of paragraph and the right or left marginthe right or left margin

First line of paragraph is indented


Setting Indents (cont’d)Setting Indents (cont’d)

Different kinds of indentsDifferent kinds of indents– First line indent:First line indent: indents first line of a indents first line of a

paragraphparagraph– Left indent:Left indent: indents whole paragraph on indents whole paragraph on

left side by set amountleft side by set amount– Right indent:Right indent: indents whole paragraph indents whole paragraph

on right side by set amounton right side by set amount– Hanging indent:Hanging indent: aligns the text below aligns the text below

the first line of paragraph text by a set the first line of paragraph text by a set amountamount



To set an indent, drag the To set an indent, drag the appropriate indent marker on the appropriate indent marker on the ruler to the location you want itruler to the location you want it

Use ScreenTips to make sure you Use ScreenTips to make sure you are dragging the appropriate markerare dragging the appropriate marker



Ruler with Ruler with left indent markerleft indent marker

Ruler with Ruler with hanging indent markerhanging indent marker

Hanging indent marker

Left indent marker



Use these indent markers on the Use these indent markers on the ruler to set indentsruler to set indents


Adding Bulleted and Numbered Adding Bulleted and Numbered ListsLists

You can organize paragraphs into You can organize paragraphs into bulleted or numbered listsbulleted or numbered lists– A A bulletbullet is a small graphic such as a dot is a small graphic such as a dot

that identifies an item in a listthat identifies an item in a list

Bullet


Adding Bulleted and Numbered Adding Bulleted and Numbered Lists (cont’d)Lists (cont’d)

Use the Use the Numbering buttonNumbering button to create to create a numbered list out of selected texta numbered list out of selected text

Use the Use the Bullets buttonBullets button to create a to create a bulleted list out of selected textbulleted list out of selected text

Numbering buttonBullets button


Adding Bulleted and Numbered Adding Bulleted and Numbered Lists (cont’d)Lists (cont’d)

To change bullet or numbering style, To change bullet or numbering style, use the use the Bullets and Numbering dialog Bullets and Numbering dialog boxbox

Click to view

different bullet styles


Applying and Modifying StylesApplying and Modifying Styles

A A stylestyle is a set of predefined is a set of predefined formatting characteristics for formatting characteristics for characters or paragraphscharacters or paragraphs– Every new Word document has built-in Every new Word document has built-in

styles such as the styles such as the Normal styleNormal style for for paragraph text and the paragraph text and the Heading 1Heading 1 stylestyle for headingsfor headings

– You can use styles to format your You can use styles to format your documentsdocuments


Applying and Modifying Styles Applying and Modifying Styles (cont’d)(cont’d)

Benefits of using styles to format a Benefits of using styles to format a documentdocument– Styles can save a huge amount of time Styles can save a huge amount of time – Styles can ensure that your document Styles can ensure that your document

is formatted consistentlyis formatted consistently– When you change a style, any text with When you change a style, any text with

that style applied is automatically that style applied is automatically updatedupdated



View all available styles in the View all available styles in the Styles Styles and Formatting task paneand Formatting task pane

Built-in styles

appear with formatting



To apply a style to a paragraph: To apply a style to a paragraph: 1.1. Click anywhere in the paragraph Click anywhere in the paragraph

2.2. Click the style you want in the Click the style you want in the Styles Styles and Formatting Task paneand Formatting Task pane

Heading 1 style

applied to paragraph



Use the Use the Modify Style dialog boxModify Style dialog box to to change a stylechange a style


SummarySummary

You can enhance a document by You can enhance a document by choosing fonts, colors, styles, and choosing fonts, colors, styles, and effects to make text stand outeffects to make text stand out

You can change alignment, line You can change alignment, line spacing, and margins using toolbar spacing, and margins using toolbar buttons and the Page Setup dialog buttons and the Page Setup dialog boxbox


Summary (cont’d)Summary (cont’d)

You can organize text using tabs, You can organize text using tabs, indents, and bulleted and numbered indents, and bulleted and numbered listslists

Use styles to save time and ensure Use styles to save time and ensure that your documents are formatted that your documents are formatted consistentlyconsistently

Documents

Microsoft Office 2003 Illustrated Brief