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MICROSOFT EXCEL
Form 4 Spreadsheets Revision
Instructions:
Go through slides and complete all exercises. Up to exercise 5.
Save it on the computer or on a flash drive.
(I know the computers are lame… but you can do it.)
Yes. I am sick… wanted to go to Movie Towne… but I already went last week.
Please try to do the work and not just talk through the whole class.
Definition of Spreadsheet
A spreadsheet is a program which organizes information into rows and columns so that it can be operated on easily.
Advantages Ability to organize numbers and re-calculate values
easily.Ability to manipulate data and turn it into usable
information
Spreadsheet Basics
Rows – Run from left to right and they are identified by a number
Columns – Run top to bottom and are identified by a letter.
Cells – Cells are formed by an intersection of a row and a column. Each cell has an address that starts with the letter of the column then the number of the row
Spreadsheet Basics
A B C
1 A1 B1 C1
2 A2 B2 C2
3 A3 B3 C3
rows
columns
cell
Spreadsheet Basics
Labels – The title given to a cellValue – A number or piece of Data used in a
calculationFormula – An instruction that the computer
follows to work out a mathematical equation.
Spreadsheet Basics
WorkbookThe main document we use to store and work with
data. It can contain many sheets. A workbook is the actual file that contains different Worksheets.
WorksheetA worksheet is also called a spreadsheet. We can
work with multiple worksheets/spreadsheets that are related in one workbook
Worksheets
Arithmetic Formulae
Operator Meaning Example+ Addition = A1 + B5
- Subtraction = D3 – H2
* Multiplying = C4 * B9
/ Division = C5 / A1
^ Exponential (to the power of)
= G10^2
Basic Calculations
A B C
1 Name Biology Chemistry
2 John 78 54
3 Jim 56 70
4 TOTAL = 78 + 56 = 54 + 70
Basic Calculations with Cell Referencing
A B C
1 Name Biology Chemistry
2 John 78 54
3 Jim 56 70
4 TOTAL = B2 + B3 = C2 + C3
Ranges
A range is a rectangular block of cells
It is written by separating the upper left cell and the lowest right cell by a colon. Eg. C2:F10
Cell Formatting
Any cell or range can be formatted by highlighting the particular cell or range and using the formatting tools on ‘font’ section of the ribbon.
Exercise 1
A B C
1 Name Biology Chemistry
2 John 78 54
3 Jim 56 70
Copy the following table and add 5 more names to the list.Change the all the information in row 1 to
BOLD.Change all the names to a different colour.
Using formulas
Every formula must start with an equal sign within the cell. Eg.
= A1 + A2
= A1 * A2
= A1 - A2
= A1 / A2
Addition
Multiplication
Subtraction
Division
FUNCTIONS
=SUMThe SUM function calculates the sum of a
range of values.Eg. Calculate the sum of all the values in that
range.
= sum(A1:E1)
FUNCTIONS
=AVERAGEThe AVERAGE function calculates the
average of a range of values.Eg. Calculate the average of all the values in
that range.
= AVERAGE(A1:E1)
Exercise 2
Create a grocery list that contains 10 items in one column.
Create a column called price and put prices for the items.
Create a column quantity called quantity and put in quantities for each item.
Create a total column and calculate the total based on the quantity and prices you listed.
FILL HANDLE
The fill handle in a cell is a function that allows you to apply one formula or function to a specific range of cells.
Eg. You can put the sum formula in 1 cell and calculate the sum for all other cells below it.
FORMATTING CELLS
Cells can be formatted based on the type of information they have in them.
To format a cell, click the cell, go to number in the home ribbon and click the drop down arrow
FUNCTIONS
=NOWThe NOW function inputs the date of and
timeEg. If you want a spreadsheet to display the
date and time whenever you open the sheet.
= NOW()
FUNCTIONS
=TODAYThe TODAY function inputs the dateEg. If you want a spreadsheet to display the
date whenever you open the sheet.
= TODAY()
FUNCTIONS
=MINThe MIN function calculated the LOWEST
value in a range of cells.Eg. To calculate the lowest mark from a
range of marks.
= MIN(B1:B12)
FUNCTIONS
=MAXThe MAX function calculated the HIGHEST
value in a range of cells.Eg. To calculate the highest mark from a
range of marks.
= MAX(B1:B12)
Exercise 3
Create a spreadsheet for the following table.Employee
Salary Allowance Gross Pay
Medical Tax Net Pay
Lawrence 98000 4000
Karen 45000 9000
Sharron 750000 35000
Kelly 40000 8000
Mohan 54000 8000
Gross Pay = Salary + Allowance Medical is 5% of salaryTax is 33% of Gross pay Net pay = Gross pay – (medical + tax)
Exercise 4 - FILL HANDLE EXERCISE
Name Costume Security Drinks Total
Jimmy Nedford
Sophia Marvin
Greg Chung
Bruce Sang
Warren Rockford
Bernadette Phillip1. Complete the table above.2. Using the fill handle:
a) Calculate the total each person pays
b) Add a column for max and
min individual itemc) Sort the names in
alphabetical order
SORTING
You can sort the names in your table in alphabetical order.
Highlight the range you would like to sort and choose the sort function.
You can sort in ascending or descending order
Sort the names in Exercise 4 in ascending order.
PIE CHARTS
Charts can be created based on the data you have in your sheet.
Selecting the right data is the first step in creating a chart.
AmountJohn
Jane
Bill
Max
Alfred
Highlighting the data above and choosing pie chart would result in
the following pie chart being made.
IF FUNCTION
=IF(condition, true, false)The IF function checks a cell to see if a
particular condition is true or false.Eg. If you want to determine if a person
passed or failed an exam.= IF(B1>50, “PASS”,
“FAIL”)
COUNT FUNCTION
=COUNTThe COUNT function checks a range of cells
and counts the amount of cells with value.Eg. If you want to count the number of people
who paid money.
= COUNT(B2:B9)
COUNT EXERCISE
Mon Tue Wed Thur Fri Present
Shanice 1 1 1 1 1
Jason 1
Mishelle 1 1 1
Summer 1 1 1 1
John 1
Phillip 1 1 1
Gerard 1 1 1
Paul 1 1
Write a formula to calculate the amount of times a student is present
Exercise 4
Car Type Cost Amount Rental Fee
Affordable
BMW A 3
MAZDA B 2
TOYOTA B 4
LEXUS A 1
JAGUAR A 5
FORD B 1•TYPE B = $8,000.00•TYPE A = $15,000.00•Rental Fee = Cost * Amount•If rental fee is <$25,000 the
car is affordable
MERGE AND CENTER
The merge and center function joins the cells selected and puts the text in the center.
BEFORE AFTERSELECT THE TWO OR MORE CELLS TO MERGE
TEXT ALIGNMENT
The text in a cell can be aligned either left, center, right.
It can also be aligned by top, center, bottom.
Exercise 5JV’s Auto Service
Name CarNum Date In Job Code
Cost per hr
Time Total
Sonia PBB1345
03/03/2013
CL 2
Terry PCM89 03/01/2013
CLW 3
Tia PCX868 03/04/2013
CL 2
Alisha PBX8559
03/05/2013
CL 4
Erin PCU5432
03/02/2013
CLW 2
1. Key: CL - $40/hr, CLW - $45/hr
2. Using a formula calculate the cost per hour.
3. Calculate the Total cost for each client.
4. Add a row to find the average amount of money for the month.
5. Find the highest amount made, put that value in H1
6. If average made is greater than $500.00 print QUOTA MET in H2