Microsoft Access Database Software Application What is Access? Microsoft Access is the most popular...
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Microsoft Access Database Software Application
Microsoft Access Database Software Application What is Access? Microsoft Access is the most popular personal computer database management system available
What is Access? Microsoft Access is the most popular personal
computer database management system available today! Usually
included in the Microsoft Office Suite
Slide 4
What is a database? A database is an organized collection of
information about a subject. Examples of common databases:
Telephone book Customer Service Records Personnel Records School
Student Records
Slide 5
What is a database management system? A database management
system, such as Access, includes both the database information and
the tools to use the database. These tools allow you to sort,
analyze, and report on information in the database. Tables Forms
Queries Reports
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Examples A school student database could locate all students
with grades that meet the criteria of the honor roll. A business
could find all customers who purchased a certain product during a
certain period of time.
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File Extensions All Microsoft Access database files have
an.accdb file extension.
Slide 8
Tables A collection of data One way to enter information into a
database Information can be entered into rows and columns similar
to Excel. Relationships can be created between tables, usually with
a primary key.
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Concepts Tables are the basic building blocks in the database.
Tables contain related data specific data about a specific topic. A
primary key is a unique identifier. Each related data entry is
assigned a primary key.
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Concepts Tables organize data into: Columns (Fields) Rows
(Records) Compare to Excel
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Views Design View Designs or edits the table Used to enter
fields, data- types, and descriptions into the database table
Datasheet View Used to enter data into the database table
Slide 12
Primary Key A common element used to create relationships in
Access Relationships bring data together Example: A student ID
number might be used as the primary key to link student information
stored in different tables or different databases.
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Queries Asks a question of the database Such as: How many items
sold in a period of time? How many students absent on a certain
day?
Slide 14
Forms Another way to enter information into a database An
efficient way to enter information because a form can be
customized
Slide 15
Reports A way to output information from the database Choose
the components to include in the report Choose the details of how
the report should appear, such as titles and spacing
Slide 16
Macros Macros are a set of actions used to automate common
tasks in Access. Advanced option Other programs, such as Excel, use
Macros as well.
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Modules A module is a collection of Visual Basic declarations
and procedures that are stored together as a unit. An advanced
function Two types of modules Standard Class
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Lets Review A database consists of tables of related
information. The information in each table is linked by the primary
key. The primary key can be an ID number, such as a student ID.
Reports can be created from information within the different
tables.
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Example Table 1 Student ID, Student Name, Address, Phone, and
Contact Information Table 2 Student ID, Attendance records Table 3
Student ID, Grades The primary key is the Student ID A report can
be generated with Student ID, Student Name, Address, Days Missed,
and Grades. Notice the information is pulled from each table and
the primary key created the relationship.
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Now you are you ready to start creating your own database?
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Using a Worksheet to create a Music Database First save the
document located on my calendar: SAVEAS: MusicDB_YourName Open the
Word document Using the Internet Complete the Worksheet resave
Slide 22
Using Access to create a Music Database Use your Worksheet to
create a Music Database AND Student Instructions to Create a Music
Database (located on my calendar)