Michigan Department of Transportation

5100B (03/18) CHECKLIST TO DESIGNATE AREAS OF EVALUATION

FOR REQUESTS FOR PROPOSAL (RFP) Page 1 of 2

REQUISITION NUMBER DUE DATE TIME DUE

MDOT PROJECT MANAGER JOB NUMBER (JN) CONTROL SECTION (CS)

DESCRIPTION

MDOT PROJECT MANAGER: Check all items to be included in RFP.

WHITE = REQUIRED ** = OPTIONAL

Check the appropriate Tier in the box below

CONSULTANT: Provide only checked items below in proposal When applicable, Best Value scoring criteria is listed separately in the RFP.

TIER 1 ($50,000 - $150,000)

TIER II ($150,000-$1,000,000)

TIER III (>$1,000,000)

Understanding of Service **

Innovations

Organizational Chart

Qualifications of Team

Quality Assurance/Quality Control **

Location: The percentage of work performed in Michigan will be used for all selections unless the project is for on-site inspection or survey activities, then location should be scored using the distance from the consultant office to the on-site inspection or survey activity.

N/A N/A Presentation **

N/A N/A Technical Proposal (if Presentation is required) 7 pages (MDOT

Forms not counted) 14 pages (MDOT forms not counted)

Total maximum pages for RFP not including key personnel resumes. Resumes limited to 2 pages per key staff personnel.

PROPOSAL AND BID SHEET E-MAIL ADDRESS – mdot-rfp-response@michigan.gov

GENERAL INFORMATION

Any questions relative to the scope of services must be submitted by e-mail to the MDOT Project Manager. Questions must be received by the Project Manager at least five (5) working days prior to the due date and time specified above. All questions and answers will be placed on the MDOT website as soon as possible after receipt of the questions, and at least three (3) days prior to the RFP due date deadline. The names of vendors submitting questions will not be disclosed.

MDOT is an equal opportunity employer and MDOT DBE firms are encouraged to apply. The participating DBE firm, as currently certified by MDOT’s Office of Equal Opportunity, shall be listed in the Proposal.

MDOT FORMS REQUIRED AS PART OF PROPOSAL SUBMISSION

5100D – Request for Proposal Cover Sheet 5100J – Consultant Data and Signature Sheet (Required for all firms performing non-prequalified services on this project.)

(These forms are not included in the proposal maximum page count.)

N/A

N/A N/A

3 pages (MDOT Forms not counted) Resumes will only

be accepted for Best Value Selections.

The Consultants will receive an e-mail reply/notification from MDOT when the proposal is received. Please retain a copy of this e-mail as proof that the proposal was received on time. Consultants are responsible for ensuring that MDOT receives the proposal on time.* Contact Contract Services Division immediately at 517-373-4680 if you do not get an auto response.

MDOT 5100B (03/18) Page 2 of 2

The Michigan Department of Transportation (MDOT) is seeking professional services for the project contained in the attached scope of services.

If your firm is interested in providing services, please indicate your interest by submitting a Proposal, Proposal/Bid Sheet or Bid Sheet as indicated below. The documents must be submitted in accordance with the latest (Consultant/Vendor Selection Guidelines for Services Contracts.”

RFP SPECIFIC INFORMATION

ENGINEERING SERVICES BUREAU OF TRANSPORTATION PLANNING OTHER

THE SERVICE WAS POSTED ON THE ANTICIPATED QUARTERLY REQUESTS FOR PROPOSALS NO YES DATED ____________________ THROUGH __________________

Prequalified Services – See the attached Scope of Services for required Prequalification Classifications.

Non-Prequalified Services – If selected, the vendor must make sure that current financial information, including labor rates, overhead computations, and financial statements, is on file with MDOT’s Office of Commission AuditsThis information must be on file for the prime vendor andall sub vendors so that the contract will not be delayed. Form 5100J is required with proposal for all firms performing non-prequalified services on this project.

For all Qualifications Based Selections, the selection team will review the information submitted and will select the firm considered most qualified to perform the services based on the proposals. The selected firm will be asked to prepare a priced proposal. Negotiations will be conducted with the firm selected.

For a cost plus fixed fee contract, the selected vendor must have a cost accounting system to support a cost plus fixed fee contract. This type of system has a job-order cost accounting system for the recording and accumulation of costs incurred under its contracts. Each project is assigned a job number so that costs may be segregated and accumulated in the vendor’s job-order accounting system.

Qualification Based Selection / Low Bid – Use Consultant/Vendor Selection Guidelines. See Bid Sheet instructions for additional information.

For Qualification Review/Low Bid selections, the selection team will review the proposals submitted. The vendor that has met established qualification threshold and with the lowest bid will be selected.

Best Value – Use Consultant/Vendor Selection Guidelines, See Bid Sheet Instructions below for additional information. The bid amount is a component of the total proposal score, not the determining factor of the selection.

Low Bid (no qualifications review required – no proposal required.)

BID SHEET INSTRUCTIONS

Bid Sheet(s) are located at the end of the Scope of Services. Submit bid sheet(s) with the proposal, to the email address: mdot-rfp-response@michigan.gov. Failure to comply with this procedure may result in your bid being rejected from consideration.

MDOT and ACEC created a Partnership Charter Agreement which establishes guidelines to assist MDOT and Consultants in successful partnering. Both the Consultant and MDOT Project Manager are reminded to review the ACEC-MDOTPartnership Charter Agreement and are asked to follow all communications, issues resolution and other procedures and guidance’s contained therein.

Qualification Based Selection - Use Consultant/Vendor Selection Guidelines.

PARTNERSHIP CHARTER AGREEMENT

PROPOSAL REQUIREMENTS

Proposals must be submitted for this project electronically. Proposal submittal requirements are

listed in PART IV – INSTRUCTION FOR SUBMITTING PROPOSALS

at the following link Selection Guidelines for Service Contracts

FINANCIAL REQUIREMENTS FOR NON-PREQUALIFIED VENDORS

Financial Requirements for Non‐Prequalified Consultants/Vendors

E-VERIFY REQUIREMENTS

E-Verify is an Internet based system that allows an employer, using information reported on an

employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that

employee to work in the United States. There is no charge to employers to use E-Verify. The E-

Verify system is operated by the Department of Homeland Security (DHS) in partnership with the

Social Security Administration. E-Verify is available in Spanish.

The State of Michigan is requiring, under Public Act 200 of 2012, Section 381, that as a condition

of each contract or subcontract for construction, maintenance, or engineering services that the pre-

qualified contractor or subcontractor agree to use the E-Verify system to verify that all persons

hired during the contract term by the contractor or subcontractor are legally present and authorized

to work in the United States.

Information on registration for and use of the E-Verify program can be obtained via the Internet at

the DHS Web site: http://www.dhs.gov/E-Verify.

The documentation supporting the usage of the E-Verify system must be maintained by each

consultant and be made available to MDOT upon request.

It is the responsibility of the prime consultant to include the E-Verify requirement documented in

this NOTIFICATION in all tiers of subcontracts.

DIGITAL SIGNATURE OF CONTRACTS

On January 4, 2018, Contract Services Division implemented the use of CoSign as the exclusive

software for digitally signing all consultant contracts and consultant contract related documents.

All other digital signing methods are no longer accepted.

Prior to using CoSign, all external partners must apply for a free digital signature user account by

submitting a MDOT Digital Signature Certificate Request Form.

2017 Insurance Update – MDOT 3.9.17

At a minimum, the insurance types and limits identified below, may be required from the selected consultant, prior to contract award.

.

Required Limits Additional Requirements

Commercial General Liability Insurance

Minimal Limits:

$1,000,000 Each Occurrence Limit

$1,000,000 Personal & Advertising Injury Limit

$2,000,000 General Aggregate Limit

$2,000,000 Products/Completed Operations

Consultants must have their policy endorsed

to add “the State of Michigan, its

departments, divisions, agencies, offices,

commissions, officers, employees, and

agents” as additional insureds

Automobile Liability Insurance

Minimal Limits:

$1,000,000 Per Occurrence

Workers' Compensation Insurance

Minimal Limits:

Coverage according to applicable laws

governing work activities.

Waiver of subrogation, except where waiver is

prohibited by law.

Employers Liability Insurance

Minimal Limits:

$500,000 Each Accident

$500,000 Each Employee by Disease

$500,000 Aggregate Disease

Professional Liability (Errors and Omissions) Insurance

Minimal Limits:

$1,000,000 Per Claim

The Insurer shall provide at least thirty (30) days written notice of cancellation. The Prime Consultant will be responsible to verify subconsultant(s) compliance with MDOT’s insurance requirements.

Final Posted Scope: 7/2/2018 Page 1 of 9

Michigan Department of Transportation

SCOPE OF SERVICE

FOR

SPECIALTY SERVICES

MUSSEL SURVEY AND RELOCATION

CONTROL SECTION: 58151

JOB NUMBER: 128863

LOCATION

City of Monroe, River Raisin at I-75, Monroe County, Michigan

DESCRIPTION OF WORK

Implementation of the Michigan Freshwater Mussel Survey Protocols and Relocation

Procedures (February 2018) for a Group 2 stream, including a mussel survey and relocation,

follow-up monitoring, and reporting. This segment of the River Raisin has been re-classified

to Group 2 (rather than Group 3a) for this project through preliminary discussions with the

U.S. Fish and Wildlife Service and Michigan Department of Natural Resources (MDNR). The

new Michigan mussel procedures can be found here:

https://www.fws.gov/midwest/EastLansing/te/pdf/MIFreshwaterMusselSurveyProtocolsRelo

cationProceduresFeb2018.pdf

ANTICIPATED START DATE

August 1, 2018

ANTICIPATED COMPLETION DATE

October 15, 2018

PRIMARY PREQUALIFICATION CLASSIFICATION: None

SECONDARY PREQUALIFICATION CLASSIFICATION: None

MDOT PROJECT MANAGER

Jeff Grabarkiewicz, Ecologist

425 W. Ottawa

P.O. Box 30050

Lansing, Michigan 48933

Phone: (517) 335-2633 Fax: (517) 373-9255

The Consultant shall contact the Project Manager prior to beginning any work on this project.

Final Posted Scope: 7/2/2018 Page 2 of 9

GENERAL INFORMATION

Recent survey work has documented the presence of state listed species just upstream of the

project location at the Winchester Street bridge – including state endangered threehorn

wartyback (Obliquaria reflexa). Potential work on the existing I-75 bridge and streambed

requires a mussel survey and relocation to mitigate impacts to freshwater mussels. The

depths at the I-75 bridge will likely require diving. All live mussels will require relocation to

a suitable area upstream of the bridge work – potentially to the Winchester Street bridge

which supports a documented community. The survey and relocation zone is outlined below

in red – the approximate area is 6,747 m2. This area is approved by MDNR and represents

both the area of direct impact and buffers.

Final Posted Scope: 7/2/2018 Page 3 of 9

SCOPE OF WORK

With two exceptions, all work shall be conducted in accordance with conditions stated in the 2018

Michigan Freshwater Mussel Survey Protocols and Relocation Procedures (Protocols). The

two exceptions include just a single monitoring event (2019) and the survey area is limited to the area

presented on the previous page.

PHASE I (2018)

1. Prepare a brief sampling plan that describes the method to be used as required in the

Protocols. This plan must be submitted within one week of the contract award to the MDOT

Ecologist for approval prior to sampling. MDOT will coordinate the approval of the plan

with the Michigan Department of Natural Resources.

2. Sampling and relocation of mussels in accordance with the plan submitted. All sampling and

relocation activities must be completed by October 15th, 2018.

3. A report of the survey and relocation that includes all the elements listed in the Protocols.

PHASE II (2019)

4. If state listed species are relocated, one monitoring event in 2019 as described by the

Protocols.

5. A report of the 2019 monitoring, including methods, results, and a discussion.

Proposals should include responses to the following statements:

• Describe your understanding of this request for proposal.

• Describe your work plan to implement the scope of work and associated

documentation, including plans for dive work.

• Name key staff and describe the qualifications of key staff who will work on this

project.

• Provide references and examples of similar work performed for other agencies.

• Estimated date of completion of field survey and summary report.

The Consultant shall furnish all services and labor necessary to conduct and complete the

Services described herein. The Consultant shall also furnish all materials, equipment, supplies,

and incidentals necessary to perform the Services (other than those designated in writing to be

furnished by MDOT (the Department). The Services shall be performed to the satisfaction of

the Department consistent with applicable professional standards.

The Consultant’s principal contact with the Department shall be through the designated Project

Manager.

Final Posted Scope: 7/2/2018 Page 4 of 9

The Services described herein are financed with public funds. The Consultant shall comply

with all applicable Federal and State laws, rules, and regulations.

The Consultant agrees to demonstrate knowledge of, and performance in compliance with, the

standard accounting practices of the Department, the State, Generally Accepted Accounting

Principles and the Governmental Accounting Standards Board.

The Consultant will notify the MDOT Project Manager, in writing, prior to any personnel

changes from those specified in the Consultant’s original approved proposal. Any personnel

substitutions are subject to the review and approval of the MDOT Project Manager.

GENERAL QUALIFICATION REQUIREMENT

The qualified consultant must have relevant training and experience in the identification of

freshwater mussels found within the state, experience with safe handling and transport, and

implementation of survey protocols. Report writing and mapping using GPS or GIS based

mapping tools is required. The consultant shall also have the required state threatened and

endangered species permits for survey and handling as well as a scientific mollusk collectors

permit through DNR Fisheries. Education institutions and private consultant firms must apply

for, and receive, the necessary project level T/E permits prior to start of the project.

The qualified consultant must also have diving capabilities, or the capacity to subcontract

diving work. Either the consultant or subconsultant must hold relevant certifications (PADI,

NAUI) and follow relevant industry standards in regards to diving health and safety.

CONSULTANT RESPONSIBILITIES

Meetings: Arrange and conduct conferences and meetings as required to carry out the services,

or as may be required by the Project Manager.

Progress: Notify the Project Manager of any anticipated requests for extensions of time.

Staff Reductions: Withdraw any personnel or halt any services no longer required, at the

request of the Department, or within a reasonable time after the lack of need becomes apparent

to the Consultant or the Project Manager. The names of all team members must be supplied

with the RFP.

Final Posted Scope: 7/2/2018 Page 5 of 9

This selection will be scored as a best value using the following criteria and points:

SCORING (130 Points)

Proposed Selection Criteria and Total Possible Points

Understanding of Service – 30 Points

Describe your understanding of the service to be provided.

Qualifications of Team – 40 Points

Describe your team and the roles of key personnel. Provide resumes for key personnel.

Past Performance – 20 Points

Provide references and examples of similar work performed for other agencies.

Price – 35 Points

CSRT approved formula: Low Bid/Bid * points assigned

Completed bid sheet required.

(Price must be at least 25% of overall points assigned)

Location – 5 Points

Indicate the percentage of work that will be performed in Michigan.

TYPE OF CONTRACT

The contract will be on a milestone basis with two (2) payments identified in the following

milestone schedule upon MDOT’s approval of the deliverables for the field surveys and report

preparation as detailed in the scope of work. The contract is anticipated to begin around August

1st, 2018, with Phase I being completed by October 15th, 2018. Phase II of the project will be

completed prior to September 30th, 2019. If a contract is entered into as a result of this RFP,

it will include all necessary services as required in the Scope of Work and will include a

delivery schedule.

Final Posted Scope: 7/2/2018 Page 6 of 9

CONSULTANT PAYMENT - Milestone Compensation for this project shall be based upon successful completion of the sampling plan,

field survey and relocation, survey and relocation report, field monitoring, and monitoring

report. The first payment shall be made upon completion of Phase I, which includes sampling

plan preparation, field survey and relocation, and report. The second payment will be made

upon completion of Phase II, which includes the 2019 monitoring and monitoring report.

Compensation for this project shall be on a milestone basis. Compensation shall be divided

into payments for the completion of a portion of the services (deliverables). An example would

be:

Design Survey 20%

Base Plans 25%

Preliminary Plans 25%

Final Plans 20%

Final Deliverable Package 10%

Total Service 100%

The MDOT Project Manager may authorize payment if a milestone is delayed due to

circumstances beyond the Consultant’s control.

All billings for services must be directed to the Department and follow the current guidelines.

The latest copy of the "Professional Engineering Service Reimbursement Guidelines for

Bureau of Highways" is available on MDOT's website. This document contains instructions

and forms that must be followed and used for billing. Payment may be delayed or decreased

if the instructions are not followed.

Payment to the Consultant for Services rendered shall not exceed the maximum amount unless

an increase is approved in accordance with the contract with the Consultant. Typically, billings

must be submitted within 60 days after the completion of services for the current billing. The

final billing must be received within 60 days of the completion of services. Refer to your

contract for your specific contract terms.

Final Posted Scope: 7/2/2018 Page 7 of 9

BID SHEET- milestone

Mussel Survey and Relocation, I-75 at the River Raisin, Monroe, Monroe County,

Michigan

PAY ITEMS

All entries on this page must be handwritten in ink or computer generated.

PHASE I - Sampling Plan preparation, Mussel Survey and Relocation

STAFF/CLASSIFICATION # HOURS FIXED HOURLY RATE

Direct Expenses:

Phase I Subtotal Bid: _________________________

___________________________________________________________________________

PHASE I - Project Report

STAFF/CLASSIFICATION # HOURS FIXED HOURLY RATE

Direct Expenses:

Phase I Subtotal Bid: _________________________

___________________________________________________________________________

Final Posted Scope: 7/2/2018 Page 8 of 9

BID SHEET

Mussel Survey and Relocation, I-75 at the River Raisin, Monroe, Monroe County,

Michigan

PAY ITEMS

All entries on this page must be handwritten in ink or computer generated.

PHASE II – 2019 Field Monitoring

STAFF/CLASSIFICATION # HOURS FIXED HOURLY RATE

Direct Expenses:

Phase II Subtotal Bid: _________________________

___________________________________________________________________________

PHASE II - Monitoring Report

STAFF/CLASSIFICATION # HOURS FIXED HOURLY RATE

Direct Expenses:

Phase II Subtotal Bid: _________________________

___________________________________________________________________________

Final Posted Scope: 7/2/2018 Page 9 of 9

Phase II Total Bid: ________________________________

Total Bid Phase I & Phase II: __________________________________________

Consultant Name:

Consultant Address:

Date:

Authorized Signature

The Michigan Department of Transportation reserves the right to reject any or all bids.