California State University

Common Management Systems

Michelle Korte

Transitioning to one PS Fund in 485

Chico

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 2

Year-End Training

California State UniversityCommon Management Systems

Prior to RMP:

Campuses maintained revenue funds which mapped to SCO Fund 0498 Higher Ed Fees & Income.

RMP Current Situation:

Campuses may still have a separate PS Fund value for revenues even though revenues and expenses are both recorded in CSU Fund 485 due to “intense timing” of RMP implementation.

Why do campues have a separate

revenue PS Fund in CSU fund 485?

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 3

Year-End Training

California State UniversityCommon Management Systems

A separate PS Fund for CSU Operating Fund

Revenue is not necessary in RMP

A separate PS Fund for CSU Operating Fund Revenue is not necessary in RMP

Revenues and Expenses map to the same FNAT for CSU Fund 485

FIRMS Revenue program code 5000 is obtained via Rule 1 in the FIRMS derivation process based on account type.

FIRMS object codes provide the detail of revenue classification.

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 4

Year-End Training

California State UniversityCommon Management Systems Benefits of one PS Fund in CSU Fund 485

Ability to utilize Peoplesoft delivered trial balance reports

Simplified analysis Reduced fund maintenance

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 5

Year-End Training

California State UniversityCommon Management Systems

For further reference in this presentation:

“485 Revenue Fund” will refer to campus PS Fund used to record revenues in CSU Operating Fund 485, in our “old world” this would have mapped to SCO Fund 0498.

“485 Expense Fund” will refer to campus PS Fund used to record expenses in CSU Operating Fund 485.

Terminology

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 6

Year-End Training

California State UniversityCommon Management Systems

Concerns to address before transitioning

to one fund in CSU Operating Fund 485

Subsystems Student Financial System Item Types Use of 485

Revenue Fund Cashiering system Accounts Receivable System

Balance Sheet Current Year Activity

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 7

Year-End Training

California State UniversityCommon Management Systems Chico’s approach to close out 485 Revenue Fund

Campus objective is to close the 485 Revenue Fund during the pre-close stage of 2006/2007.

In April 2007, new effective-dated rows were added to the fee item types in PS Student Finance dated 7/1/2007 for the Fall 2007 term. These new rows used 485 Expense Fund rather than 485 Revenue Fund.

In April 2007, effective-dated rows were added to the fee item types in PS Student Finance dated 7/1/2007 for each of the previous existing terms. These new rows also used the 485 Expense Fund rather than 485 Revenue Fund.

Chico will utilize the Peoplesoft Allocation Process functionality to move ledger balances from the 485 Revenue Fund to 485 Expense Fund as a final pre-close process.

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 8

Year-End Training

California State UniversityCommon Management Systems Available Resources

Chico’s allocation process has been tested in a non-production environment. The business

process guide is attached.

Microsoft Word Document

Transitioning to One PS Fund in CSU Fund 485: May 21, 2007 9

Year-End Training

California State UniversityCommon Management Systems

Michelle Korte

CSU, Chico

(530) 898-5207

mkorte@csuchico.edu

Matt Horn

CSU, Chico

(530) 898-5822

mhorn@csuchico.edu