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MI-Access Fall 2011 Webcast. September 15, 2011. Welcome and Introductions. Jim Griffiths Manager, Assessment Administration and Reporting Office of Standards & Assessment. New Name for OEAA. Bureau of Assessment & Accountability BAA. Office of Standards & Assessment - OSA. - PowerPoint PPT Presentation
Citation preview
11
MI-Access Fall 2011 Webcast
MI-Access Fall 2011 Webcast
September 15, 2011September 15, 2011
22
Welcomeand Introductions
Welcomeand Introductions
Jim Griffiths Manager, Assessment Administration
and Reporting
Office of Standards & Assessment
New Name for OEAANew Name for OEAA
Bureau of Assessment & Accountability
BAA
Office of Standards & Assessment -
OSA
Office of Psychometrics, Accountability, Research
& Evaluation - OPARE
Office of Assessment
Business Operations -
OABO
44
Our Presenters are…Our Presenters are…
Jim Griffiths – BAAManager, Assessment Administration and Reporting
Linda Howley – BAAAssessment Consultant for Students with Disabilities
Jim Griffiths – BAAManager, Assessment Administration and Reporting
Linda Howley – BAAAssessment Consultant for Students with Disabilities
55
Our Presenters are…Our Presenters are…
Tina Foote– BAAAnalyst, Secure Site
Dan Evans – BAAAnalyst, Administration and Reporting
Alison Place – Questar Assessment, Inc.MI-Access Project Manager
Tina Foote– BAAAnalyst, Secure Site
Dan Evans – BAAAnalyst, Administration and Reporting
Alison Place – Questar Assessment, Inc.MI-Access Project Manager
66
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
77
Webcast AgendaWebcast Agenda
●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported
Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes
●The MI-Access “Top 10”●MI-Access Assessment Basics●Participation and Supported
Independence (P/SI)●Functional Independence●Do Not Read Aloud Items●Assessment Accommodations●BAA Secure Site Processes
88
MI-Access Top 10 ListMI-Access Top 10 List
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the Educational
Entity Master (EEM)14. Security Compliance Form stays in
district
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the Educational
Entity Master (EEM)14. Security Compliance Form stays in
district
99
MI-Access Top 10 ListMI-Access Top 10 List
5. MSDS entries are very important6. Inventory Materials when
received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
5. MSDS entries are very important6. Inventory Materials when
received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
1010
MI-Access Assessment Basics
MI-Access Assessment Basics
1111
Fall Assessment WindowFall Assessment Window
MI-Access Grades 3-8
October 10 - November 18, 2011
MI-Access Grades 3-8
October 10 - November 18, 2011
1212
What’s Being Assessed?What’s Being Assessed?
Populations assessed:● Participation● Supported Independence ● Functional Independence
Populations assessed:● Participation● Supported Independence ● Functional Independence
1313
What’s Being Assessed?What’s Being Assessed?Content areas assessed for each population:
● English Language Arts (Grades 3-8)− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)
● Mathematics (Grades 3-8)● Science (Grades 5 and 8)
●NOTE: There are no alternate assessments in Social Studies – IEP Teams determine the SS assessment for students in grades 6 and 9
Content areas assessed for each population:● English Language Arts (Grades 3-8)
− FI Accessing Print (Grades 3-8) − FI Expressing Ideas (Grades 4 and 7)
● Mathematics (Grades 3-8)● Science (Grades 5 and 8)
●NOTE: There are no alternate assessments in Social Studies – IEP Teams determine the SS assessment for students in grades 6 and 9
1414
Key DatesKey Dates
Arrival of Materials: Week of Oct. 3
Additional Orders: October 3-November 11
Return Materials: NO LATER THAN DEC.2
Arrival of Materials: Week of Oct. 3
Additional Orders: October 3-November 11
Return Materials: NO LATER THAN DEC.2
1515
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
1616
Participation and Supported Independence (P/SI)
Participation and Supported Independence (P/SI)
Linda Howley Assessment Consultant
for Students with DisabilitiesOffice of Standards & Assessments
1717
Participation and Supported IndependenceParticipation and Supported Independence
Student Populations
Content Areas
Assessment Booklets
Item Formats
Scoring Rubrics
Student Populations
Content Areas
Assessment Booklets
Item Formats
Scoring Rubrics
1818
ParticipationParticipation
Students who have, or function as if they have, severe or profound cognitive impairment
Students who have, or function as if they have, severe or profound cognitive impairment
1919
ParticipationParticipation
Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Dependent on others for most, if not all, daily living needs
Expected to require extensive ongoing support in adulthood and may have significant cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Dependent on others for most, if not all, daily living needs
2020
ParticipationParticipation
The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content
The instructional approach for these students targets opportunities for them to integrate into age-appropriate tasks, activities related to daily living skills, and academic content
2121
Supported IndependenceSupported Independence
Students who have, or function as if they have, moderate cognitive impairment
Students who have, or function as if they have, moderate cognitive impairment
2222
Supported IndependenceSupported Independence
Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning
Will require ongoing support in major life roles and may have cognitive and/or physical impairments that limit their ability to generalize or transfer learning
2323
Supported IndependenceSupported Independence
Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills
Instructional approach is direct, in context, and targeted toward specific, essential independent living and academic skills
2424
Supported IndependenceSupported Independence
Working toward mastering daily living and employment routines and an acceptable level of independent living
Working toward mastering daily living and employment routines and an acceptable level of independent living
2525
Content Areas AssessedContent Areas Assessed
• MI-Access EGLCEs/EB (Grades 3-8)
• English Language Arts, Mathematics, Science
• MI-Access EGLCEs/EB (Grades 3-8)
• English Language Arts, Mathematics, Science
2626
P/SI Assessment BookletsP/SI Assessment BookletsCombined booklets* for ELA, mathematics
and science
• Participation is right side-up
• Supported Independence is upside down
• Color coordinated
*For fall only. Spring 2012 will have separate booklets
Combined booklets* for ELA, mathematics and science
• Participation is right side-up
• Supported Independence is upside down
• Color coordinated
*For fall only. Spring 2012 will have separate booklets
2727
ParticipationParticipation
ELA and Mathematics = Blue
ELA and Mathematics = Blue
2828
Science = PinkScience = Pink
ParticipationParticipation
2929
ELA and Mathematics = GreenGreen
ELA and Mathematics = GreenGreen
Supported IndependenceSupported Independence
3030
Science = RedScience = Red
Supported IndependenceSupported Independence
3131
Item DevelopmentItem Development
All items• aligned to
EGLCE/EB• coded to adult life contexts
All items• aligned to
EGLCE/EB• coded to adult life contexts
3232
Item DevelopmentItem Development
Core items count toward the student’s score
Embedded items are for field testing ONLY
Core items count toward the student’s score
Embedded items are for field testing ONLY
3333
Item Types and FormatsItem Types and Formats
Selected Response/Multiple Choice
• SI: 3 choices-graphics• P: 2 choices-graphics
Selected Response/Multiple Choice
• SI: 3 choices-graphics• P: 2 choices-graphics
3434
Item Types and FormatsItem Types and Formats
Observation/Activity• Many items use an activity-based
observation format
• Paper and pencil tests aren’t appropriate
Observation/Activity• Many items use an activity-based
observation format
• Paper and pencil tests aren’t appropriate
3535
Selected-responseSelected-response
ELA, mathematics, and science have
selected-response items
ALL selected-response items
administered the same way
ELA, mathematics, and science have
selected-response items
ALL selected-response items
administered the same way
3636
Selected-responseSelected-response
Selected-response picture cards will be provided by the MI-Access contractorSelected-response picture cards will be provided by the MI-Access contractor
3737
Selected-responseSelected-response
ONE set of picture cards will be shipped to each TEACHER based on:
•content area (P/SI ELA and Mathematics OR P/SI Science)
•grades being assessed
ONE set of picture cards will be shipped to each TEACHER based on:
•content area (P/SI ELA and Mathematics OR P/SI Science)
•grades being assessed
3838
Picture CardsPicture Cards
Picture cards are presented in very specific ways
• Read manual sections on the different presentation styles
• Watch presentation styles in online learning program
Picture cards are presented in very specific ways
• Read manual sections on the different presentation styles
• Watch presentation styles in online learning program
3939
Selected-responseSelected-response
Two reasons for picture cards:
1. Not practical for students to look at
pictures in an assessment booklet.
Two reasons for picture cards:
1. Not practical for students to look at
pictures in an assessment booklet.
4040
Selected-responseSelected-response
2. Selected-response items have to be presented twice – each time in a different order.
2. Selected-response items have to be presented twice – each time in a different order.
4141
Sample SI Item Sample SI Item
Which of these shows a pulley being used?Which of these shows a pulley being used?
A hammer and nailA hammer and nail
B raising a flagB raising a flag
C wheelchair on rampC wheelchair on ramp
4242
Picture CardsPicture Cards
The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.
The assessment administrator will be provided with 8½ X 11 pictures of a hammer and nail, raising a flag, and a wheelchair on ramp.
4343
Sample Participation ItemSample Participation Item
Which one can go faster?Which one can go faster?
AA
BB
4444
Picture CardsPicture Cards
The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.
The assessment administrator will be provided with 8½ X 11 pictures of a car and a bicycle.
4545
Picture CardsPicture Cards
4646
Activity-based ObservationActivity-based Observation
Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student
Assessment administrators need to use whatever they typically use during instruction in the format most familiar to the student
4747
Activity-based ObservationActivity-based Observation
Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered
Assessment administrators will provide THEIR OWN picture cards IF they are typically used during the activity or routine where the item is being administered
4848
Sample Participation ItemSample Participation Item
Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.
Scoring Focus: Responding to and/or communicating with a variety of audiences
Activity: The student will respond appropriately to a greeting from an unfamiliar person, such as a teacher, support staff, or related service provider, during arrival or dismissal time.
Scoring Focus: Responding to and/or communicating with a variety of audiences
4949
Participation Scoring RubricParticipation Scoring Rubric
Score Point Definition
3Responds correctly with no assessment administrator assistance
2Responds correctly after assessment administrator provides verbal/physical cues
1Responds correctly after assessment administrator provides modeling, short of hand-over-hand assistance
Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-
step directions
5050
SI Scoring RubricSI Scoring Rubric
Score Point Definition
2 Responds correctly with no assessment administrator assistance
1Responds correctly after assessment administrator provides verbal/physical cues
Condition Codes - All condition codes result in no points.A Incorrect responseB Resists/refusesC Assessment administrator provides hand-over-hand assistance and/or step-by-step
directions
5151
Online LearningOnline Learning
MI-Access Participation and
Supported Independence Scoring
Rubrics Online Learning Program
www.michigan.gov/mi-access
MI-Access Participation and
Supported Independence Scoring
Rubrics Online Learning Program
www.michigan.gov/mi-access
5252
5353
5454
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
5555
Functional Independence
Functional Independence
Dan Evans Assessment Analyst
for Students with DisabilitiesOffice of Standards & Assessment
5656
Functional IndependenceFunctional Independence
Student Population
Content Areas
Assessment Booklets
Item Format
Scoring Rubric
Administering Assessment
Student Population
Content Areas
Assessment Booklets
Item Format
Scoring Rubric
Administering Assessment
5757
Functional IndependenceFunctional Independence
For those students who have, or function as if they have mild cognitive impairment
For those students who have, or function as if they have mild cognitive impairment
5858
Functional IndependenceFunctional Independence
• Can typically assess their personal strengths and limitations
• Can access resources, strategies, and supports to help them maximize their independence
• Can typically assess their personal strengths and limitations
• Can access resources, strategies, and supports to help them maximize their independence
5959
Functional Independence Content AreasFunctional Independence Content Areas
Accessing Print
Expressing Ideas
Mathematics
Science
Accessing Print
Expressing Ideas
Mathematics
Science
6060
Grades 3, 5, 6, 8
Word Recognition
Grades 3, 5, 6, 8
Word Recognition
Text Comprehension Text Comprehension
FI Accessing Print - PurpleFI Accessing Print - Purple
6161
FI Accessing Print and Expressing Ideas - PurpleFI Accessing Print and Expressing Ideas - Purple
Grades 4 and 7
6262
Data and ProbabilityGeometryMeasurementNumbers and Operations
Data and ProbabilityGeometryMeasurementNumbers and OperationsAlgebraAlgebra
FI Math Assessments - GoldFI Math Assessments - Gold
6363
Sample FI Math item
6464
Constructing New Scientific Knowledge
Reflecting on Scientific Knowledge
Using Life Science Knowledge
Using Earth Science Knowledge
Using Physical Science Knowledge
Constructing New Scientific Knowledge
Reflecting on Scientific Knowledge
Using Life Science Knowledge
Using Earth Science Knowledge
Using Physical Science Knowledge
FI Science Assessments - OrangeFI Science Assessments - Orange
6565
Sample FI Science item Sample FI Science item
6666
Functional IndependenceFunctional Independence
Resemble paper/pencil test
Use multiple-choice item format ONLY, except for ELA Expressing Ideas
Resemble paper/pencil test
Use multiple-choice item format ONLY, except for ELA Expressing Ideas
6767
Functional IndependenceFunctional Independence
Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document
Students DO NOT complete answer document; assessment administrators transfer student responses from test booklet and bubble in student responses on answer document
6868
6969
Administering FI AssessmentAdministering FI Assessment
Read the manual before administration
Scripts in the manual for each content area that MUST be followed during assessment administration
Read the manual before administration
Scripts in the manual for each content area that MUST be followed during assessment administration
7070
Administering FI AssessmentAdministering FI Assessment
Become familiar with scripts ahead of time
Need to fill in assessment booklet page numbers in the script
Become familiar with scripts ahead of time
Need to fill in assessment booklet page numbers in the script
7171
Functional IndependenceFunctional Independence
Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed
Most students should be able to read passages
Text comprehension passages are designed to be appropriate for age/interest levels of students being assessed
Most students should be able to read passages
7272
Functional IndependenceFunctional Independence
If a student accesses print through a reader, it is considered a standard accommodation
If a student accesses print through a reader, it is considered a standard accommodation
7373
Administering FI AssessmentAdministering FI Assessment
Decide on a student-by-student basis if assessments will be administered individually or in a group
Decide on a student-by-student basis if assessments will be administered individually or in a group
7474
Administering FI AssessmentAdministering FI Assessment
There is NO time limit – use own judgment on time allowed and how much to administer in one sitting
There is NO time limit – use own judgment on time allowed and how much to administer in one sitting
7575
Administering FI AssessmentAdministering FI Assessment
Be familiar with each student’s IEP to make sure necessary assessment accommodations are available
Be familiar with each student’s IEP to make sure necessary assessment accommodations are available
7676
Optional MaterialsOptional Materials
Mathematics: coins, bills, clocks, calendars, meters, etc.
Science: sand, water, flashlight, musical instruments, etc.
Mathematics: coins, bills, clocks, calendars, meters, etc.
Science: sand, water, flashlight, musical instruments, etc.
7777
Administering FI AssessmentAdministering FI Assessment
Students are to mark responses in the test booklet (not the answer document).
Students are to mark responses in the test booklet (not the answer document).
7878
Administering FI AssessmentAdministering FI Assessment
The assessment administrator needs to fill in the students answer document when the test is complete.
• Make sure the bubble is completely filled in with a #2 pencil.
The assessment administrator needs to fill in the students answer document when the test is complete.
• Make sure the bubble is completely filled in with a #2 pencil.
7979
Do Not Read Aloud Items
Do Not Read Aloud Items
8080
Do Not Read Aloud ItemsDo Not Read Aloud Items
• “Do NOT Read Aloud” table included in front of EVERY assessment booklet
• Use table to mark booklets
• “Do NOT Read Aloud” table included in front of EVERY assessment booklet
• Use table to mark booklets
8181
Do Not Read Aloud ItemsDo Not Read Aloud Items
• ELA Word Recognition
answer choices
• Pictures/graphics not accompanied by words or labels
• ELA Word Recognition
answer choices
• Pictures/graphics not accompanied by words or labels
8282
Do Not Read Aloud ItemsDo Not Read Aloud Items
Mathematics items include:● Money items – where coins or bill
can’t be named
● Base 10 block items – can’t read keys and answer choices
Mathematics items include:● Money items – where coins or bill
can’t be named
● Base 10 block items – can’t read keys and answer choices
8383
Sample “Do Not Read Aloud” TableSample “Do Not Read Aloud” Table
8484
Do Not Read Aloud ItemDo Not Read Aloud Item
Science • Some picture answer choices
can’t be named because it would give answer away
Science • Some picture answer choices
can’t be named because it would give answer away
8585
Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item
8686
Do Not Read Aloud Item – Sample ItemDo Not Read Aloud Item – Sample Item
8787
Do Not Read Aloud ItemDo Not Read Aloud Item
Review Appendix B in manual describing types of items that shouldn’t be read aloud
Review Appendix B in manual describing types of items that shouldn’t be read aloud
8888
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
8989
Assessment Accommodations
Assessment Accommodations
Linda Howley Assessment Consultant
for Students with DisabilitiesOffice of Standards & Assessments
9090
ALL MI-Access assessments
designed using universal design
principles to be as accessible as
possible to ALL students with
disabilities.
ALL MI-Access assessments
designed using universal design
principles to be as accessible as
possible to ALL students with
disabilities.
9191
Read Sections:Read Sections:
• “MI-Access Assessment Accommodations” in the manual
• “Assessment Accommodation Summary Table” on the
MI-Access web site
• “MI-Access Assessment Accommodations” in the manual
• “Assessment Accommodation Summary Table” on the
MI-Access web site
9292
Must be documented in a student’s IEP and routinely used during classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)
Must be documented in a student’s IEP and routinely used during classroom instruction.
• Braille
• Enlarged Print
• Audio versions (CD)
Accommodated VersionsAccommodated Versions
9393
ResourcesResources
MI-Access information and materials−www.michigan.gov/mi-access
Administration manual
Guide to Reports
Extended Grade Level Content Expectations/Benchmarks
Artwork
Assessment Selection Guidelines
MI-Access information and materials−www.michigan.gov/mi-access
Administration manual
Guide to Reports
Extended Grade Level Content Expectations/Benchmarks
Artwork
Assessment Selection Guidelines
9494
9595
Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
9696
BAASecure Site
BAASecure Site
Tina FooteSecure Site Analyst
Office of Psychometrics, Accountability, Research and Evaluation
9797
BAA Secure Site AddressBAA Secure Site Address
www.michigan.gov/baa-securewww.michigan.gov/baa-secure
9898
BAA Secure SiteAnnouncement page
BAA Secure SiteAnnouncement page
• Contains important messages in relation to the BAA Secure Site
• Contains important deadlines and dates regarding the BAA Secure Site
• Contains information for all assessments
• Contains important messages in relation to the BAA Secure Site
• Contains important deadlines and dates regarding the BAA Secure Site
• Contains information for all assessments
9999
BAA Secure SiteAdditional Material Orders
BAA Secure SiteAdditional Material Orders
• Always check with district coordinator• Only district level user can place an
additional order
• Click on Add’l Material Orders from the left
• Always check with district coordinator• Only district level user can place an
additional order
• Click on Add’l Material Orders from the left
100100
BAA Secure SiteAdditional Material Orders
BAA Secure SiteAdditional Material Orders
101101
BAA Secure SiteAdditional Material Orders
BAA Secure SiteAdditional Material Orders
• Braille orders, call 877-560-8378 and press option 4.
• Kits include one answer document• First time orders do not need to order
ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.
• All orders shipped to the district coordinator
• Braille orders, call 877-560-8378 and press option 4.
• Kits include one answer document• First time orders do not need to order
ancillary materials, i.e. Return of Materials Packet, Teacher Return Envelopes, etc.
• All orders shipped to the district coordinator
102102
BAA Secure SiteOrder Summary/Tracking
BAA Secure SiteOrder Summary/Tracking
• Click on Order Summary/Tracking from the left.
• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the
package(s) through the shipping vendor i.e. UPS
• Click on Order Summary/Tracking from the left.
• Available to track your order and shipment:• Order Detail for each order • Current status of ordered• Date shipped• Tracking number with link to track the
package(s) through the shipping vendor i.e. UPS
103103
BAA Secure SiteOrder Summary/Tracking
BAA Secure SiteOrder Summary/Tracking
104104
BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels
• All answer documents must have a barcode label!Must be the correct student labelHome school students
• Students must be identified for testing
• Click on Barcode Label from the menu at the left
• All answer documents must have a barcode label!Must be the correct student labelHome school students
• Students must be identified for testing
• Click on Barcode Label from the menu at the left
105105
BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels
106106
BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels
107107
BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels
• All answer documents must have a barcode label!
• Print with a laser printer, not inkjet• Specific to student, school and test
cycle• Cannot use previous years
• All answer documents must have a barcode label!
• Print with a laser printer, not inkjet• Specific to student, school and test
cycle• Cannot use previous years
108108
BAA Secure SiteBarcode LabelsBAA Secure SiteBarcode Labels
• Cannot use from other assessments, i.e. MEAP-Access or MEAP
• Reprint damaged labels• Ensure barcode label matches
student’s name at top
• Cannot use from other assessments, i.e. MEAP-Access or MEAP
• Reprint damaged labels• Ensure barcode label matches
student’s name at top
109109
BAA Secure SiteStudent Demographics
BAA Secure SiteStudent Demographics
• Demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA.
• Demographics will come from the fall general collection in MSDS and any following Student Record Maintenance (SRM) files.
• Demographics such as, ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA.
• Demographics will come from the fall general collection in MSDS and any following Student Record Maintenance (SRM) files.
BAA Secure SiteStudent Demographics
BAA Secure SiteStudent Demographics
• BAA will use demographics with an “as of date” of October 28 or prior but must be submitted in MSDS by December 5.
• Expected to Test will be available November 28.
• Enrollment report that includes demographics.
• BAA will use demographics with an “as of date” of October 28 or prior but must be submitted in MSDS by December 5.
• Expected to Test will be available November 28.
• Enrollment report that includes demographics.
110110
BAA Secure SiteStudent Demographics
BAA Secure SiteStudent Demographics
• This will be before Tested Roster for MI-Access.
• Important to work with the district MSDS person to ensure demographics are accurate by December 5.
• This will be before Tested Roster for MI-Access.
• Important to work with the district MSDS person to ensure demographics are accurate by December 5.
111111
112112
BAA Secure SiteStudent Demographics
BAA Secure SiteStudent Demographics
• Don’t forget special education must be identified in MSDS or scores will be invalidated.
• Demographics cannot be updated or changed on the BAA Secure Site.
• Don’t forget the special education flag!• UIC’s must be resolved.
• Don’t forget special education must be identified in MSDS or scores will be invalidated.
• Demographics cannot be updated or changed on the BAA Secure Site.
• Don’t forget the special education flag!• UIC’s must be resolved.
113113
BAA Secure SiteTested Roster
BAA Secure SiteTested Roster
• Very important!!• Very important!!• Very important!!• Approximately 3 weeks after return
material deadline.• Last chance to identify problems and
report them
• Very important!!• Very important!!• Very important!!• Approximately 3 weeks after return
material deadline.• Last chance to identify problems and
report them
114114
BAA Secure SiteTested Roster
BAA Secure SiteTested Roster
• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building
where they tested• Verify student demographics
How do you change them?
• Verify all answer documents received• Verify no duplicate records• Verify students are listed in building
where they tested• Verify student demographics
How do you change them?
115115
BAA Secure SiteTested Roster
BAA Secure SiteTested Roster
• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Reports and AYP file created from
this data
• Out-of-Level• Prohibitive Behavior• Non-Standard Accommodation• Reports and AYP file created from
this data
116116
BAA Secure SiteTested Roster
BAA Secure SiteTested Roster
117117
BAA Secure SiteNot Tested
BAA Secure SiteNot Tested
• Start preparing now!• After reporting• Select reason student did not test• Needed for federal reporting and
AYP
• Start preparing now!• After reporting• Select reason student did not test• Needed for federal reporting and
AYP
118118
BAA Secure SiteReport Printing Options
BAA Secure SiteReport Printing Options
• Selected at a district level• Two options:
All reportsGreen – individual student report,
student record labels and parent reports
• Defaults to Green option
• Selected at a district level• Two options:
All reportsGreen – individual student report,
student record labels and parent reports
• Defaults to Green option
119119
BAA Secure SiteReport Printing Options
BAA Secure SiteReport Printing Options
BAA Secure SiteSummary
BAA Secure SiteSummary
• District level users orders additional materials if needed Shipped to the district coordinator
• All answer documents MUST have a barcode label!! If not fees will be assessedReports will not available until fees
are paid
• District level users orders additional materials if needed Shipped to the district coordinator
• All answer documents MUST have a barcode label!! If not fees will be assessedReports will not available until fees
are paid
120120
BAA Secure SiteSummary
BAA Secure SiteSummary
• Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline. If not identified as special
education – no score.As of date October 28, 2011
submitted by December 5.
• Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline. If not identified as special
education – no score.As of date October 28, 2011
submitted by December 5.
121121
BAA Secure SiteSummary
BAA Secure SiteSummary
• Tested Roster Must review
• Not Tested Start preparing now
• Report Printing Options
• Tested Roster Must review
• Not Tested Start preparing now
• Report Printing Options
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BAA Secure SiteBAA Secure Site
• BAA Secure Site User ManualLocated on log in page Located at bottom of Announcement
page after logging in• Contact us at [email protected]• Contact us at 877-560-8378 and press
option 4 for MI-Access
• BAA Secure Site User ManualLocated on log in page Located at bottom of Announcement
page after logging in• Contact us at [email protected]• Contact us at 877-560-8378 and press
option 4 for MI-Access
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Additional Materials Orders (AMO)
Additional Materials Orders (AMO)
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Additional Materials OrdersAdditional Materials Orders
• BAA Secure Site will be open for Additional Materials Orders and late first-time new orders from October 3 through November 11.*
*Due to the large volume of orders submitted during first few days the BAA Secure Site is opened, orders may take up to one week to process and ship.
• BAA Secure Site will be open for Additional Materials Orders and late first-time new orders from October 3 through November 11.*
*Due to the large volume of orders submitted during first few days the BAA Secure Site is opened, orders may take up to one week to process and ship.
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Additional Materials OrdersAdditional Materials Orders
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Additional Material OrderAdditional Material Order
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment.
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Additional Material OrderAdditional Material Order
You may order:●Manuals●Assessment Booklets●Accommodated versions*
*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).
You may order:●Manuals●Assessment Booklets●Accommodated versions*
*When you order an accommodated version all the materials you will need to administer the test will automatically come with that version (i.e., standard –print booklet, answer document).
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Additional Material OrderAdditional Material Order
Ancillary materials are to only be ordered if you need additional materials.*
*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.
Ancillary materials are to only be ordered if you need additional materials.*
*All ancillary materials will be shipped with your order automatically. This option is to only be used if you run out or need an extra.
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Additional Materials OrdersAdditional Materials Orders
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials.
Only enter an AMO if you have already placed a first-time order and have completed inventorying materials in your shipment. You may order ancillary materials.
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Ancillary materials include:Ancillary materials include:
• School Header sheets• Class/Group ID sheets• Return of Materials Packets• UPS/Return Shipment labels• School Return Envelopes• Rulers
• School Header sheets• Class/Group ID sheets• Return of Materials Packets• UPS/Return Shipment labels• School Return Envelopes• Rulers
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Additional Materials OrdersAdditional Materials Orders
Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.
Counts for standard-print booklets DO NOT have to be entered in addition to counts for accommodated versions.
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Additional Materials Orders/Late First-time CountsAdditional Materials Orders/Late First-time Counts
If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.
If you have not entered counts previously, you may enter first-time counts at the AMO screen. However, DO NOT enter counts for ancillary materials. These will be shipped to you automatically.
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Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts
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Additional Materials Orders/First-time CountsAdditional Materials Orders/First-time Counts
Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.
Counts for Student Answer Documents do not need to be entered for AMOs or first-time orders whenever an assessment booklet has been ordered. These will be automatically shipped.
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Tracking Shipments From the Contractor
Tracking Shipments From the Contractor
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Track initial and additional orders from the contractor to your door.
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Tested RosterTested Roster
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Tested Roster allows you the LAST opportunity to:Tested Roster allows you the LAST opportunity to:
1. Verify that all answer documents were received and accounted for by the contractor.
2. Request BAA to research any missing students and or missing assessments.
1. Verify that all answer documents were received and accounted for by the contractor.
2. Request BAA to research any missing students and or missing assessments.
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Tested RosterTested Roster
Ensure that the following has been validated during Tested Roster:
• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.
Ensure that the following has been validated during Tested Roster:
• Verify that students who were bubbled with an unethical practice/prohibitive behavior or nonstandard accommodation are appropriately marked.
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Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
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Receiving Your Assessment Materials From Questar Assessment, Inc.
Receiving Your Assessment Materials From Questar Assessment, Inc.
Alison Place Senior Program Manager
Questar Assessment, Inc.
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WHAT’S NEW FOR FALL 2011 WHAT’S NEW FOR FALL 2011
District Return Sheet●Required form. Purpose is to verify that
materials from all participating schools in your district have been returned and are accounted for.
●Needs to be signed by District MI-Access Coordinator.
District Return Sheet●Required form. Purpose is to verify that
materials from all participating schools in your district have been returned and are accounted for.
●Needs to be signed by District MI-Access Coordinator.
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WHAT’S NEW FOR FALL 2011 (cont’d)WHAT’S NEW FOR FALL 2011 (cont’d)
●A District Return Continuation Sheet has been provided if your district has more than 19 schools participating.
●Detailed directions, along with a graphic representation of the sheet, are provided on page 38 of the 2011/2012 Test Administrator Manual and MUST be followed.
●A District Return Continuation Sheet has been provided if your district has more than 19 schools participating.
●Detailed directions, along with a graphic representation of the sheet, are provided on page 38 of the 2011/2012 Test Administrator Manual and MUST be followed.
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Arrival of MaterialsArrival of Materials
• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts week of October 3, 2011 (one week before testing).
• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.
• One shipment of materials, including assessment booklets, scan documents, and pre-ID labels.
• Materials to arrive in districts week of October 3, 2011 (one week before testing).
• Be sure materials are inventoried by school coordinators and any deviations from the packing list are reported to Questar at 877-560-8738, Option 4.
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Shipment PackagingShipment Packaging
Materials will be shipped to districts, but will be packaged by school.
Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.
Materials will be shipped to districts, but will be packaged by school.
Each school box will be shipped separately and will have its own tracking information. Please check the BAA Secure Site for details about the number of boxes your district will receive.
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Shipment ContentsShipment Contents
The district and school boxes will contain all materials needed to administer the assessments, including:
• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels
The district and school boxes will contain all materials needed to administer the assessments, including:
• Standard print test booklets• Accommodated versions• Student answer documents• Preprinted pre-ID barcode labels
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Shipment ContentsShipment Contents
Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 15, 2011.
Districts must continue to pre-ID their students after this date and print student barcode labels locally.
Note: Preprinted student barcode labels will be provided to districts that pre-identified their students by September 15, 2011.
Districts must continue to pre-ID their students after this date and print student barcode labels locally.
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Shipment ContentsShipment Contents
District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form
District boxes will contain:• Cover Letter • District packing slip• Copies of school packing slips• OSA Security Compliance Form
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Shipment ContentsShipment Contents
District boxes will contain:• Materials Return Kit that includes:
UPS RS labels, MI-Access Materials Return Label, packing checklist, and divider sheets.
District boxes will contain:• Materials Return Kit that includes:
UPS RS labels, MI-Access Materials Return Label, packing checklist, and divider sheets.
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Cover LetterCover Letter
Explains materials enclosedin each shipment
Explains materials enclosedin each shipment
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District and School Packing SlipsDistrict and School Packing Slips
Use to inventory materialsUse to inventory materials
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Shipment ContentsShipment Contents
School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers
School boxes will contain: • School Packing Slip • Standard print forms• Accommodated versions• Student answer documents• P/SI picture cards• Rulers
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School boxes will contain:
• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms
*For students pre-identified in the BAA Secure Site by September 15, 2011.
School boxes will contain:
• Preprinted pre-ID barcode labels*• Class/Group ID Sheets• School Header Sheets• School Return Envelopes • OSA Security Compliance Forms
*For students pre-identified in the BAA Secure Site by September 15, 2011.
Shipment ContentsShipment Contents
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Shipment ContentsShipment Contents
IMPORTANT!!
School Coordinators should inventory materials using the school packing slip.
IMPORTANT!!
School Coordinators should inventory materials using the school packing slip.
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Shipment ContentsShipment Contents
• An overage of most materials has been included in the school box, which should reduce the need for additional materials.
• Contact the District Coordinator if any materials are missing and/or if additional materials are required.
• An overage of most materials has been included in the school box, which should reduce the need for additional materials.
• Contact the District Coordinator if any materials are missing and/or if additional materials are required.
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OSA Security Compliance FormsOSA Security Compliance Forms
OSA Security Compliance Forms are to be:
• Completed by all coordinators, all assessment administrators, and all others who will assist in the classroom with administering the assessments.
• Kept on file for one year by the MI-Access District Coordinator.
OSA Security Compliance Forms are to be:
• Completed by all coordinators, all assessment administrators, and all others who will assist in the classroom with administering the assessments.
• Kept on file for one year by the MI-Access District Coordinator.
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Returning MaterialsAfter Testing
Returning MaterialsAfter Testing
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No Missing Pre-ID Barcode Labels, Please!No Missing Pre-ID Barcode Labels, Please!
All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.
All student answer documents returned for scanning and scoring must have pre-ID barcode labels. Fees will be assessed for answer documents with missing barcode labels…More about this later.
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Don’t Be Late!Don’t Be Late!
• Please be sure to ship return materials by December 2, 2011 to ensure your students’ answer documents are processed and scored.
• Districts will be assessed financial and other penalties for late materials.
• Please be sure to ship return materials by December 2, 2011 to ensure your students’ answer documents are processed and scored.
• Districts will be assessed financial and other penalties for late materials.
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Return of Materials to QuestarReturn of Materials to Questar
• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.
• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.
• Ensure scorable answer documents are placed in School Return Envelope with School Header Sheet.
• School assessment materials should be organized and packaged in the box in which they were received. However, districts may place school boxes in a larger box so they are shipped together, if desired.
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Return of Materials to QuestarReturn of Materials to Questar
• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.
• School materials must be sent to the District Coordinator (see manual for details). They SHOULD NOT BE SENT directly to Questar. The District Coordinator will ship all district materials to Questar.
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Return of Materials to QuestarReturn of Materials to Questar
● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.
● In addition to the UPS RS labels, districts will also be provided with MI-Access Material Return Labels to adhere to packages when returning materials to the contractor. These labels assist the contractor in identifying and processing packages. They will be included in the Materials Return Kit along with accompanying instructions.
return labels
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Avoidable Processing ErrorsAvoidable Processing Errors
• School Return Envelope returned without School Header Sheet.
• Total number of answer documents not bubbled on School Header Sheet.
• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.
• School Return Envelope returned without School Header Sheet.
• Total number of answer documents not bubbled on School Header Sheet.
• Discrepancy between actual count of answer documents and the number bubbled on School Header Sheet.
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Avoidable Processing Errors (cont’d)Avoidable Processing Errors (cont’d)
• Answer documents found outside the School Return Envelope (for example, at the bottom of the box).
• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).
• Answer documents found outside the School Return Envelope (for example, at the bottom of the box).
• Missing student barcode labels or using incorrect barcode labels (for example, from previous test cycle or from incorrect assessment).
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Submitting QuestionsSubmitting Questions
Email: [email protected] any time at:
www.MIstreamnet.com
Email: [email protected] any time at:
www.MIstreamnet.com
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Fees2011-2012
Fees2011-2012
Dan Evans Assessment Analyst
for Students with DisabilitiesOffice of Standards & Assessment
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Fees for 2011-2012Fees for 2011-2012
• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
• If a label cannot be affixed by the contractor, the document will not be scored.
• Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.
• If a label cannot be affixed by the contractor, the document will not be scored.
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Fee ScheduleFee Schedule
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The Most CommonAdministration Errors
The Most CommonAdministration Errors
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Most Common Administration ErrorsMost Common Administration Errors
• Students NOT flagged as Special Education in MSDS
• Answer documents returned without barcode labels
• Answer documents returned with incorrect barcode labels (name on answer document does not match label)
• Students NOT flagged as Special Education in MSDS
• Answer documents returned without barcode labels
• Answer documents returned with incorrect barcode labels (name on answer document does not match label)
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• Students taking multiple assessment types
• Answer document: Does not have form number bubbled in
and/or written in Completed by students rather than by
assessment administrators
• Students taking multiple assessment types
• Answer document: Does not have form number bubbled in
and/or written in Completed by students rather than by
assessment administrators
Most Common Administration ErrorsMost Common Administration Errors
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• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Test booklets returned with no Answer Documents and vice versa
• Students taking out-of-level assessments (test form grade does not match pre-ID grade)
• Test booklets returned with no Answer Documents and vice versa
Most Common Administration ErrorsMost Common Administration Errors
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• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
• Administering accommodated version of Functional Independence assessments when not documented in the student’s IEP and/or used in daily instruction
• Answer documents not completed correctly
Most Common Administration ErrorsMost Common Administration Errors
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• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)
• Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely)
Most Common Administration ErrorsMost Common Administration Errors
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• PAA and SAA scores not recorded for each student for each item for P/SI assessments
• Counts for AMO/first-time orders not entered by appropriate district level personnel
• PAA and SAA scores not recorded for each student for each item for P/SI assessments
• Counts for AMO/first-time orders not entered by appropriate district level personnel
Most Common Administration ErrorsMost Common Administration Errors
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• Counts for AMO/first-time orders not entered under appropriate schools
●Tested Roster not being reviewed by many districts
• Counts for AMO/first-time orders not entered under appropriate schools
●Tested Roster not being reviewed by many districts
Most Common Administration ErrorsMost Common Administration Errors
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IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS
• OEAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
• OEAA and/or Questar sends important emails to District MI-Access Coordinators throughout the administration cycle.
• Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).
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• Ensure your district’s IT professional confirms you can receive these emails and attachments.
• Ensure your district’s IT professional confirms you can receive these emails and attachments.
IMPORTANT COMMUNICATIONSIMPORTANT COMMUNICATIONS
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Questions???Questions???
Jim Griffiths Manager, Assessment Administration
and Reporting
Office of Standards & Assessment
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MI-Access Top 10 ListMI-Access Top 10 List
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the Educational
Entity Master (EEM)14. Security Compliance Form stays in
district
10. Fill in answer bubbles completely with a #2 pencil
11. FI students do not fill in their own bubbles
12. Tested Roster is IMPORTANT13. Verify information in the Educational
Entity Master (EEM)14. Security Compliance Form stays in
district
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MI-Access Top 10 ListMI-Access Top 10 List
5. MSDS entries very important6. Inventory Materials when
received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
5. MSDS entries very important6. Inventory Materials when
received7. Apply Pre-ID Labels to Answer
Documents8. Know Your Accommodations9. READ the MANUAL!
Contact InformationContact Information
• Call 1-877-560-8378
•Select Option 4
• Call 1-877-560-8378
•Select Option 4
Thank You!Thank You!
Archived Event
VHS or DVD copy
●Brenda Hose at 734-334-1437 or
Archived Event
VHS or DVD copy
●Brenda Hose at 734-334-1437 or