METRO VANCOUVER REGIONAL DISTRICT ELECTORAL AREA COMMITTEE

October 3, 2018

METRO VANCOUVER REGIONAL DISTRICT ELECTORAL AREA COMMITTEE

REGULAR MEETING

Wednesday, October 3, 2018 9:00 a.m.

28th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia

R E V I S E D A G E N D A1 1. ADOPTION OF THE AGENDA

1.1 October 3, 2018 Regular Meeting Agenda That the Electoral Area Committee adopt the agenda for its regular meeting scheduled for October 3, 2018 as circulated.

2. ADOPTION OF THE MINUTES

2.1 July 4, 2018 Regular Meeting Minutes

That the Electoral Area Committee adopt the minutes of its regular meeting held July 4, 2018 as circulated.

3. DELEGATIONS 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF

5.1 2019 - 2023 Financial Plan – Electoral Area A Service Designated Speaker: Marcin Pachcinski, Division Manager, Electoral Area and Environment That the Electoral Area Committee endorse the 2019 - 2023 Financial Plan as

presented in the report “2019 - 2023 Financial Plan – Electoral Area A Service” dated

September 19, 2018 and forward it to the Board Budget Workshop on

October 17, 2018 for consideration.

1 Note: Recommendation is shown under each item, where applicable.

Electoral Area Committee

Electoral Area Committee Regular Agenda October 3, 2018

Agenda Page 2 of 3

5.2 Electoral Area A Bylaw Enforcement Policy

Designated Speaker: Marcin Pachcinski, Division Manager, Electoral Area & Environment That the MVRD Board approve the Electoral Area A Bylaw Enforcement Policy as

presented in the report dated September 12, 2018, titled “Electoral Area A Bylaw

Enforcement Policy”.

5.3 Review of the MVRD Board’s Potable Water Policy for Electoral Area A

Designated Speaker: Marcin Pachcinski, Division Manager, Electoral Area & Environment That the MVRD Board approve the Electoral Area A Potable Water Policy as presented

in the report dated September 12, 2018, titled “Review of the MVRD Board’s Potable

Water Policy for Electoral Area A”.

5.4 Manager’s Report

Designated Speaker: Marcin Pachcinski, Division Manager, Electoral Area & Environment That the Electoral Area Committee receive for information the Manager’s Report

dated September 12, 2018.

5.5 Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018

Designated Speaker: Marcin Pachcinski, Division Manager, Electoral Area & Environment That the MVRD Board:

a) give first, second and third reading to Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018 being a bylaw to govern the Electoral Area Election Reserve as a Statutory Reserve; and

b) pass and finally adopt Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018.

6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING

Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below.

On-Table


Electoral Area Committee Regular Agenda October 3, 2018

Agenda Page 3 of 3

10. ADJOURNMENT/CONCLUSIONThat the Electoral Area Committee adjourn/conclude its regular meeting of October 3, 2018.

Membership: Harris, Maria (C) – Electoral Area A Buhr, Karl (VC) – Lions Bay Clay, Mike – Port Moody

Drew, Ralph – Belcarra Gill, Tom – Surrey Jang, Kerry – Vancouver

Reid, Mae – Coquitlam Smith, Michael – West Vancouver District


METRO VANCOUVER REGIONAL DISTRICT ELECTORAL AREA COMMITTEE

Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Electoral Area Committee held at 9:20 a.m. on Wednesday, July 4, 2018 in the 28th Floor Committee Room, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Director Maria Harris, Electoral Area A Vice Chair, Mayor Karl Buhr, Lions Bay Mayor Mike Clay, Port Moody Mayor Ralph Drew, Belcarra Councillor Tom Gill, Surrey Councillor Kerry Jang, Vancouver Mayor Michael Smith, West Vancouver (departed at 10:38 a.m.) MEMBERS ABSENT: Councillor Mae Reid, Coquitlam STAFF PRESENT: Marcin Pachcinski, Electoral Area and Environment Division Manager, Parks, Planning, and

Environment Carol Mason, Chief Administrative Officer Janis Knaupp, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA

1.1 July 4, 2018 Regular Meeting Agenda It was MOVED and SECONDED That the Electoral Area Committee adopt the agenda for its regular meeting scheduled for July 4, 2018 as circulated.

CARRIED 2. ADOPTION OF THE MINUTES

2.1 March 7, 2018 Regular Meeting Minutes

It was MOVED and SECONDED That the Electoral Area Committee adopt the minutes of its regular meeting held March 7, 2018 as circulated.

CARRIED


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2.1

3. DELEGATIONS No items presented.

4. INVITED PRESENTATIONS

4.1 Rob Nicholls, Manager, Safety, Security & Emergency Management Rob Nicholls, Safety, Security, and Emergency Management Manager, Corporate Services, provided members with a presentation on emergency management in Electoral Area A. In response to questions about emergency management in Electoral Area A, members were informed about: • the Plan identifying various activation levels and resources available to

respond to a variety of risks • response, support, and communications with UEL residents reflected in both

Metro Vancouver’s and UBC’s plans, and the ability to include UEL residents in both emergency notification systems

• collaborative efforts between Metro Vancouver staff, municipalities adjacent to Electoral Area A, and emergency agencies to prepare for a major incident

Members offered comments about Passage Island residents developing a community emergency plan following fire protection training provided to them by Metro Vancouver staff in 2017. The Chair requested that Committee members review management plans giving consideration to Electoral Area communities adjacent to their own municipalities. Presentation material titled “Emergency management in Electoral Area A” is retained with the July 4, 2018 Electoral Area Committee agenda.

5. REPORTS FROM COMMITTEE OR STAFF

5.1 Electoral Area A Bylaw Enforcement Policy Report dated June 13, 2018 from Tom Pearce, Regional Planner, Parks, Planning, and Environment, seeking MVRD Board approval of the Electoral Area A Bylaw Enforcement Policy to guide staff in undertaking bylaw enforcement investigations and determining under what circumstances investigations should commence in the MVRD’s Electoral Area A, excluding University of British Columbia lands, University Endowment Lands, and First Nation reserve lands. Members discussed enforcement cost recovery options, concerns expressed by residents about placing complaints against neighbours, and suggested that the policy clearly reflect what drives an enforcement response. The Committee suggested that consideration be given to developing a ticketing bylaw, identifying required resources, and developing communications for residents about the bylaw and its enforcement.


Members were informed that following adoption of the Official Community Plan, staff will explore ticketing provisions as part of a review of the zoning and building administration bylaws.

Referral Motion

It was MOVED and SECONDED That the Electoral Area Committee refer to staff the Electoral Area A Bylaw Enforcement Policy, as presented in the report dated June 13, 2018 titled “Electoral Area A Bylaw Enforcement Policy”, and direct staff to report back to the Committee with consideration being given to broader issues of enforcement including the potential to develop a ticketing bylaw.

CARRIED

5.2 Electoral Area A 2018 Annual Budget and Work Plan Report dated June 15, 2018 from Marcin Pachcinski, Electoral Area and Environment Division Manager, Parks, Planning, and Environment, providing an overview of the 2018 Electoral Area Work Plan items, description of services provided to residents, distribution of property taxes, and information regarding grant revenues and the Electoral Area A (EAA) reserve. Members suggested that the 2019 Work Plan include development an Electoral Area A resident guide identifying Metro Vancouver’s role as the local government, the Province’s role in building regulations, and listing other agencies and a description of services provided for posting to the Electoral Area A website. Request of Staff Staff was requested to report back to the Electoral Area Committee with information on how other BC regional districts are addressing services offered and building regulations related to seasonal, recreational properties in electoral areas. In response to questions, members were informed about the MVRD’s Operating, Statutory, and Discretionary Reserves Policy, rate stabilization, and staff exploring opportunities to phase general reserves into the Electoral Area A function through the five-year financial plan as part of the 2019 budget process. It was MOVED and SECONDED That the Electoral Area Committee receive for information the report dated June 15, 2018, titled “Electoral Area A 2018 Annual Budget and Work Plan”.

CARRIED

5.3 Manager’s Report Report dated June 18, 2018 from Marcin Pachcinski, Electoral Area and Environment Division Manager, Parks, Planning, and Environment, updating the Electoral Area Committee on emergency management updates through the Electoral Area A website, UBC and UEL agreements letters related to Community


Works Fund projects, and history of the west side of Pitt Lake as part of the MVRD Electoral Area.

10:38 a.m. Mayor Smith departed the meeting.

It was MOVED and SECONDED That the Electoral Area Committee receive for information the report dated June 18, 2018, titled “Manager’s Report”.

CARRIED 6. INFORMATION ITEMS It was MOVED and SECONDED

That the Electoral Area Committee receive for information the following Information Items: 6.1 Electoral Area A Director’s Update – June 2018 issue 6.2 Electoral Area A Metro Vancouver Bulletin – June 2018 issue

CARRIED 7. OTHER BUSINESS

No items presented.

8. BUSINESS ARISING FROM DELEGATIONS No items presented.

9. RESOLUTION TO CLOSE MEETING It was MOVED and SECONDED

That the Electoral Area Committee close its regular meeting scheduled for July 4, 2018 pursuant to the Community Charter Provisions, Section 90 (1) (d), (i), and 90 (2) (b) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being

considered relates to or is one or more of the following: (d) the security of the property of the regional district; (i) the receipt of advice that is subject to solicitor-client privilege, including

communications necessary for that purpose; and 90 (2) A part of a meeting must be closed to the public if the subject matter being

considered relates to one or more of the following: (b) the consideration of information received and held in confidence

relating to negotiations between the regional district and a provincial government or the federal government or both and a third party.”

CARRIED


10. ADJOURNMENT/CONCLUSION

It was MOVED and SECONDED That the Electoral Area Committee adjourn its regular meeting of July 4, 2018.

CARRIED (Time: 10:44 a.m.)

____________________________ ____________________________ Janis Knaupp, Maria Harris, Chair Legislative Services Coordinator 25891071 FINAL


26813100

To: Electoral Area Committee From: Marcin Pachcinski, Division Manager, Electoral Area and Environment Date: September 19, 2018 Meeting Date: October 3, 2018 Subject: 2019 - 2023 Financial Plan – Electoral Area A Service

RECOMMENDATION That the Electoral Area Committee endorse the 2019 - 2023 Financial Plan as presented in the report “2019 - 2023 Financial Plan – Electoral Area A Service” dated September 19, 2018 and forward it to the Board Budget Workshop on October 17, 2018 for consideration.

PURPOSE To present the 2019 - 2023 Financial Plan for the Electoral Area A Service for consideration by the Committee. BACKGROUND Metro Vancouver’s annual budget process includes the development of detailed annual budgets and the updating of five year financial plans for each of the four Metro Vancouver legal entities (Metro Vancouver Regional District, Metro Vancouver Housing Corporation, Greater Vancouver Water District and Greater Vancouver Sewerage and Drainage District) and related functions. This report focuses on the Electoral Area A Service and presents the 2019 annual budget and the updated five year plan for the years 2019 to 2023 for committee consideration. ELECTORAL AREA A SERVICE The Electoral Area Service comprises Electoral Area A, the unincorporated area within Metro Vancouver, and provides local government planning, building inspection and emergency services to residents of Electoral Area A. The Electoral Area A Service is guided by the Board Strategic Plan, local land use bylaws, and the Local Government Act, with a focus on the following strategic directions and goals:

Use livability and sustainability objectives to guide Metro Vancouver services and operations;

Strengthen the alignment of member and regional objectives;

Enhance relationships between Metro Vancouver and other orders of government, First Nations and stakeholders; and

Collaborate with stakeholders to prepare for major emergencies. 2019 BUDGET AND 2019 - 2023 FINANCIAL PLAN The five year financial plan for this cycle have been updated to address the four themes Metro Vancouver considers when developing plans and budgets. These are as follows:

5.1


2019 - 2023 Financial Plan – Electoral Area A Service Electoral Area Committee Regular Meeting Date: October 3, 2018

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Addressing Regional Growth

System Stewardship

Environmental Protection and Climate Action

Opportunities for Innovation and Enhanced Services Annual Work Plans are developed for almost all Metro Vancouver functions. The 2019 Annual Work Plan for the Electoral Area A Service budget presented in this report is included in Attachment 3. A summary of the Electoral Area A program highlights, 2019 -2023 “What’s Happening”, is included under Attachment 1. Attached is a summary of the Electoral Area A 2019 -2023 Financial Plan (Attachment 2). Operating Budget Highlights The Electoral Area A Services operating budget is proposed to decrease by $49,114 in 2019 for a total budget of $651,984 (Attachment 2). The primary reason for the decrease from 2018 is the one-time election expenses which are in 2018 but not in 2019 as well as a reduction in estimated building inspection costs adjusted to reflect historical experience. These reductions are partially offset by one-time project costs for clean-up events at Indian Arm and Pitt Lake and the phased-in increases to the Electoral Area Emergency planning program. The 2019 operating budget includes the following key actions:

Undertake a review of the Electoral Area Zoning Bylaw;

Coordinate clean up events for Indian Arm and Pitt Lake communities;

Complete a review of the building inspection program, including updating the building administration bylaw and the building permit fee schedule;

Continue to administer the building, zoning, and unsightly premise and nuisance bylaws;

Communicate with Electoral Area residents through the Electoral Area A Bulletin and Electoral Area A Director's Update;

Engage the UBC/UEL communities on liquor licence and retail cannabis referrals;

Continue to offer staff support to Electoral Area Board Director;

Facilitate emergency management education for residents. There are no new full-time staff positions proposed for 2019. Over the next five years, operating programs (not including election costs) are increasing by $41,086, or an average of 1.7% per year. This is primarily due to the phase in of the Electoral Area Emergency planning program which will be fully funded by 2022. Two key projects are identified over the five year period, these are:

In 2020, a flood construction level study for Barnston Island ($15,000);

In 2021, a geotechnical study of the Electoral Area ($50,000).



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Reserve Funds Electoral Area A receives two annual grants from the Province. These amounts, $121,474 from the Community Works Fund and a Regional District grant of $50,000 are received and contributed to a reserve pending plans for future use. In addition, $30,000 is contributed annually to an election reserve. Every four years, this election reserve is used to fund the Electoral Area A local government election. The financial plan for Electoral Area A, consistent with the Operating, Statutory and Discretionary Reserves Policy, uses reserves to annually fund one-time initiatives. In addition to the above reserves, Electoral Area A maintains a general reserve comprising past accumulated annual budget surpluses. As this reserve continues to increase, the 2019 work plan includes working with the Electoral Area A Committee to develop a plan for the use of this reserve. The 2019 – 2023 Projected Reserves for Electoral Area A is included in Attachment 4. WORK PLAN PERFORMANCE INDICATORS High level performance indicators have been developed across the organization to evaluate trends, determine key actions for the coming year, and to assist in long-term planning. The 2019 Work Plan for Electoral Area Service is presented in this report. Within the Electoral Area Work Plan, two performance indicators have been developed and are being tracked. These include:

Number of public meetings and engagement events;

Number of visits to the Electoral Area A website. The trend in these performance measures suggests the number of public meetings and engagement events are higher in years when new planning initiatives requiring public consultation are undertaken (e.g. official community plan, zoning bylaw review). Since 2015, Electoral Area A website visits have remained above 10,000 hits per year and are expected to remain steady in coming years. CONSISTENCY WITH THE 2018 – 2022 FINANCIAL PLAN The updated five year financial plan has been developed to be consistent with the 2018 - 2022 financial plan. The 2019 impact on the average electoral area household is generally consistent with prior year projections for Electoral Area A with an average regional household cost of $68 (2018 projection: $68). For the years 2020, 2021 and 2022 the household rate is projected to be generally consistent with the previous five year projection, increasing an additional $6 to 2022. APPROVAL PROCESS The proposed 2019 - 2023 Financial Plan and Annual Work Plan is presented for consideration and endorsement before being forwarded to the Board for consideration. The next steps of the process are:

• The 2019 - 2023 Financial Plan and Annual Work Plan will be presented at the Board Budget Workshop on October 17, 2018.

• The Board will consider adoption of the 2019 Budget and endorsement of the 2019 – 2023 Financial Plan on October 26, 2018.



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ALTERNATIVES 1. That the Electoral Area Committee endorse the 2019 - 2023 Financial Plan as presented in the

report “2019 - 2023 Financial Plan – Electoral Area A Service” dated September 19, 2018 and forward it to the Board Budget Workshop on October 17, 2018 for consideration.

2. That the Electoral Area Committee make recommendations and endorse an amended Electoral Area A 2019 - 2023 Financial Plan and forward the amended Financial Plan to the Board Budget Workshop on October 17, 2018 for consideration.

FINANCIAL IMPLICATIONS If the MVRD Board endorses the 2019 – 2023 Financial Plan for the Electoral Area A Service, as presented under Alternative 1, in 2019 the Electoral Area A requisition will increase by $14,086 (3.7%) for a total requisition of $396,510. The increase in the Electoral Area A requisition represents a $2 increase in the cost to the average Electoral Area A household to $68 (no change from the 2018 forecast). Over the term of the five year plan, the annual Electoral Area A requisition is projected to increase by an average of $12,089 per year (3.0%) to provide the required revenue to offset projected expenditures. It is anticipated that the cost to the average Electoral Area A household over the next five years for electoral area services will rise from $66 in 2018 to $76 in 2023 representing an average annual increase of $2 (2.9%). Under Alternative 2, the Committee may wish to consider recommending amendments to the 2019 Budget and Five Year Financial Plan for consideration at the Board Budget Workshop. Any changes to the plan may have an impact on the MVRD Financial Plan. SUMMARY / CONCLUSION The Electoral Area Service 2019 Budget and Five Year Financial Plan has been prepared to respond to direction provided in the Board Strategic Plan. It is presented to Committee and Board members to provide overview information on activities and financial impacts for the years 2019 to 2023 for Electoral Area A Services. The presentation of this year’s five year financial plan for Electoral Area A provides the opportunity for Metro Vancouver to share with its member jurisdictions the proposed service related initiatives over the next five years. It is intended to be used as a guiding document for member jurisdictions in the development of their five year financial plans and includes projections on household impact to demonstrate how the plan will remain affordable for residents while keeping pace with our critical requirements. Staff recommends endorsing the 2019 - 2023 Financial Plan and Annual Work Plan for Electoral Area A Service as presented under alternative one. Attachments: 1. 2019 - 2023 “What’s Happening” 2. 2019 - 2023 Financial Plan 3. 2019 Work Plan 4. 2019 – 2023 Projected Reserves – Electoral Area A 5. Organizational Chart


2019 to 2023 “WHAT’S HAPPENING”

Below is a summary of the significant initiatives to be undertaken by Electoral Area A over the next

five years.

Initiative Description Theme

2019

Zoning Bylaw Review Review the Electoral Area A Zoning Bylaw to ensure regulations reflect, and are consistent with, the newly adopted official community plan. The review will include a robust public consultation process with affected Electoral Area A communities (i.e. Howe Sound mainland, Barnston Island, Indian Arm, and Pitt Lake)


Building Inspection Service Review

Review the building administration bylaw, including updating regulations, permit fees, and service area boundaries.


Indian Arm and Pitt Lake Clean-up Events

Organize barge clean-up events for water access-only communities in Indian Arm and Pitt Lake to ensure proper disposal of potential hazardous items such as appliances and paint.


Emergency Preparedness Undertake community emergency preparedness education and training activities in selected Electoral Area A communities.

Opportunities for Innovation and Enhanced Services

Regional District Basic Grant

Identify potential projects in the rural portions of Electoral Area A for funding through the Regional District Basic Grant.


2020

Barnston Island Flood Construction Level Study

Engage a professional consultant to determine a standard flood construction level for various construction activities (e.g. residential, farm, accessory buildings, etc.).




Community Works Fund Work with UBC and UEL communities to assess projects funded through the Community Works Fund to date and investigate potential new projects.





2021

Geotechnical Study Engage a geotechnical consultant to assess rural portions of Electoral Area A lands to determine hazard potential and recommend policies related to development requirements (e.g. geotechnical covenants) and restrictions.


ATTACHMENT 1










2022

Policy and Bylaw Review Undertake a review of existing policies and bylaws to confirm on-going effectiveness and to identify gaps and need for amendments.

System Stewardship






2023

Community Clean-up Events

Explore need for additional clean-up events in rural Electoral Area A communities.





2016 2017 2018 2019 % 2020 % 2021 % 2022 % 2023 %ACTUAL ACTUAL BUDGET BUDGET CHANGE FORECAST CHANGE FORECAST CHANGE FORECAST CHANGE FORECAST CHANGE

REVENUES

Electoral Area Requisition 363,567$ 371,734$ 382,424$ 396,510$ 3.7% 410,773$ 3.6% 417,873$ 1.7% 433,328$ 3.7% 442,870$ 2.2%User Fees 3,283 13,584 10,000 10,000 10,000 10,000 10,000 10,000 Other External Revenues 155,664 58,330 165,834 171,474 171,474 171,474 171,474 171,474 Reserves 57,500 17,514 142,840 74,000 15,000 50,000 90,000 -

TOTAL REVENUES 580,014$ 461,162$ 701,098$ 651,984$ (7.0%) 607,247$ (6.9%) 649,347$ 6.9% 704,802$ 8.5% 624,344$ (11.4%)

EXPENDITURES

Operating Programs:Administration 381,671$ 260,170$ 339,946$ 369,634$ 329,635$ 370,892$ 327,245$ 341,803$ Building Inspections 13,728 13,246 30,544 20,966 21,404 21,780 22,163 22,541 Local Government Election - - 117,840 - - - 122,141 - Fraser Valley Library Services 1,000 1,500 2,000 2,000 2,000 2,000 2,000 2,000 Emergency Planning - - 6,000 12,000 100.0% 18,000 24,000 30,000 30,000

396,399 274,916 496,330 404,600 (18.5%) 371,039 (8.3%) 418,672 12.8% 503,549 20.3% 396,344 (21.3%)

Contribution to Election Reserve - - - 30,000 30,000 30,000 - 30,000 Contribution to Reserve 111,421 58,330 165,834 171,474 171,474 171,474 171,474 171,474

111,421 58,330 165,834 201,474 21.5% 201,474 0.0% 201,474 0.0% 171,474 (14.9%) 201,474 17.5%

Allocation of Centralized Support Costs 26,667 32,329 38,934 45,910 17.9% 34,734 (24.3%) 29,201 (15.9%) 29,779 2.0% 26,526 (10.9%)

TOTAL EXPENDITURES 534,487$ 365,575$ 701,098$ 651,984$ (7.0%) 607,247$ (6.9%) 649,347$ 6.9% 704,802$ 8.5% 624,344$ (11.4%)

METRO VANCOUVER REGIONAL DISTRICTELECTORAL AREA SERVICE

2019 BUDGET REVIEW2019-2023 FINANCIAL PLAN


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ATTACHMENT 2

2019 WORK PLAN

26616869

ELECTORAL AREA SERVICE Description of services Electoral Area Service of the Metro Vancouver Regional District (MVRD) provides local government services to Electoral Area A including emergency planning and response services for the entire area of Electoral Area A, including Point Grey. Building inspection and land use planning are provided to the non-contiguous unincorporated areas of the MVRD, excluding Point Grey. Electoral Area A is an unincorporated area comprising 818 km2 of land area, stretching from Point Grey and Howe Sound in the west, to Pitt Lake in the east, and includes Barnston Island and the northern part of Indian Arm. The local government services provided to Electoral Area A includes emergency planning and response services for the entire area of Electoral Area A, including Point Grey. Building inspection and land use planning are provided to the mainland areas outside of Point Grey only. Strategic directions and high level goals supported Board Strategic Plan

Use livability and sustainability objectives to guide Metro Vancouver services and operations.

Strengthen the alignment of member and regional objectives.

Enhance relationships between Metro Vancouver and other orders of government, First Nations and stakeholders.

Collaborate with stakeholders to prepare for major emergencies. Performance indicators

Indicator Historical and/or industry benchmark

Current performance

2019 performance objective

Number of public meetings and engagement events

2014: 8 2015: 11 2016: 17 2017: 9

2018 YTD: 6 10

Number of visits to the Electoral Area A Website

2014: 5,594 2015: 10,037 2016: 10,585 2017: 10,816

2018 YTD: 9,587 10,000

ATTACHMENT 3


25805043

2019 key actions

• Undertake a review of the Electoral Area Zoning Bylaw • Coordinate clean up events for Indian Arm and Pitt Lake communities • Complete a review of the building inspection program, including updating the building

administration bylaw and the building permit fee schedule. • Continue to administer the building, zoning, official community plan, and unsightly premise

and nuisance bylaws • Communicate with Electoral Area residents through the Electoral Area A Bulletin and Electoral

Area A Director's Update • Engage the UBC/UEL communities on liquor license and retail cannabis referrals • Continue to offer staff support to Electoral Area Board Director • Facilitate emergency management education for residents


OPERATING RESERVES

2018 2019 2019 2020 2021 2022 2023ENDING BALANCE OPENING BALANCE CONTRIBUTION WITHDRAWALS INTEREST ENDING BALANCE ENDING BALANCE ENDING BALANCE ENDING BALANCE ENDING BALANCE

Electoral Area Service 20,837 20,837 5,451 - 476 26,763 22,525 20,289 22,394 26,666

DISCRETIONARY RESERVES


Electoral Area ServiceElectoral Area General Reserve 1,462,140 1,462,140 50,000 (74,000) 29,003 1,467,143 1,531,836 1,562,472 1,644,222 1,727,606

STATUTORY RESERVES


Electoral Area ServiceCommunity Works Reserve 532,632 532,632 121,474 - 11,867 665,974 801,982 940,710 1,082,213 1,226,546 Electoral Area Election Reserve - - 30,000 - 300 30,300 61,206 92,730 3,685 34,058

METRO VANCOUVER DISTRICTS2019-2023 PROJECTED RESERVES - ELECTORAL AREA SERVICE


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ATTACHMENT 4

GENERAL MANAGER

AIR QUALITYELECTORAL AREA

SERVICEREGIONAL PLANNING

REGIONAL PARKS

Planning & Engineering

Services

Electoral Area Administration

Ambient Air Quality

Monitoring

Growth Management

PlanningAnalytics

26033952September 26, 2108

FTRs = 34.0

FTRs = 2.0

FTRs = 120.0

FTRs = 16.5

Parks, Planning and Environment2018 Total FTRs = 182.5

2019 Proposed FTRs = 183.5

Department Support

FTRs = 9.0

Visitor & OperationServices

Environment

Air Quality & Climate

Change Policy

Bylaw & Regulation

Development

Parks East Services

Parks Central Services

Parks WestServices


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ATTACHMENT 5

26835714

To: Electoral Area Committee From: Tom Pearce, Regional Planner, Parks, Planning and Environment Date: September 12, 2018 Meeting Date: October 3, 2018 Subject: Electoral Area A Bylaw Enforcement Policy

RECOMMENDATION That the MVRD Board approve the Electoral Area A Bylaw Enforcement Policy as presented in the report dated September 12, 2018, titled “Electoral Area A Bylaw Enforcement Policy”.

PURPOSE To consider approval of the Electoral Area A Bylaw Enforcement Policy (the Policy), which will guide staff undertaking bylaw enforcement investigations and determine under what circumstances investigations should commence. The Policy will apply to Metro Vancouver Regional District’s Electoral Area A, excluding University of British Columbia (UBC) lands, University Endowment Lands (UEL), and First Nation reserve lands. BACKGROUND At its July 4, 2018 meeting, the Electoral Area Committee considered a draft of the Electoral Area A Bylaw Enforcement Policy, and following deliberation, adopted the following resolution:

That the Electoral Area Committee refer to staff the Electoral Area A Bylaw Enforcement Policy, as presented in the report dated June 13, 2018 titled “Electoral Area A Bylaw Enforcement Policy”, and direct staff to report back to the Committee with consideration being given to broader issues of enforcement including the potential to develop a ticketing bylaw.

In accordance with the Committee’s direction, this report provides the Committee with information on Metro Vancouver ticketing provisions in place for Electoral Area A bylaws, as well as a proposed bylaw amendment to appoint a departmental staff member as having “screening officer” authority to review notices of bylaw violation issued in relation to violations of Electoral Area A bylaws. It also describes revisions made to the proposed policy based on feedback from the Committee. POLICY HIGHLIGHTS The proposed Electoral Area A Bylaw Enforcement Policy addresses the common elements and best practices in bylaw enforcement from the Office of Ombudsperson’s guide and from policies in comparable jurisdictions (Attachment 1).

5.2


Electoral Area A Bylaw Enforcement Policy Electoral Area Committee Regular Meeting Date: October 3, 2018

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The key elements of the proposed Electoral Area A Bylaw Enforcement Policy are to:

rely primarily on written citizen complaints, in recognition of limited staffing resources;

enable staff to initiate bylaw enforcement actions, such as in cases where health, safety, and environmental considerations so warrant; and

acknowledge the ongoing validity of other Metro Vancouver enforcement policies and procedures.

Procedurally, the policy contains the following:

requires complaints be in writing and include complainant contact information;

acknowledges complaints received in writing;

provides a framework for evaluating and addressing complaints based on the factors such as the scale number and duration of the infraction(s), potential impacts of the infraction, and the public interest;

seeks voluntary compliance whenever possible; and

handles complaints as operational matters to be handled at a staff level rather than at a Board level. Staff will advise the Standing Committee responsible for Electoral Area matters and the Board on enforcement matters on an as-needed basis.

The policy also contains clauses regarding:

maintaining confidentiality of the complainant with specific exemptions;

holding the person(s) responsible for the bylaw infraction liable for costs associated with remedial work to correct the infraction; and

forwarding complaints to relevant agencies beyond our jurisdiction, where appropriate. TICKETING AND NOTICES OF BYLAW VIOLATIONS Metro Vancouver has two bylaws in effect that enable fines and penalties through ticketing and notices of bylaw violation: GVRD Ticket Information Utilization Bylaw No. 1050, 2006 and GVRD Notice of Bylaw Violation Enforcement and Dispute Adjudication Bylaw No. 1117, 2010. Both of these bylaws contain schedules in which MVRD has designated which sections / violations of the Electoral Area A land use bylaws (i.e. zoning, building administration, and unsightly premises) the MVRD is authorized to enforce by municipal ticket information or notice of bylaw violation, and setting out the associated fines and penalties (Attachment 2) for such violations. The notice of bylaw violation process is a simpler, less costly method for local governments to take enforcement action, established by the Province as an alternative to procedures for prosecuting offences under the Offence Act. Notice of bylaw violations allege “violations” rather than offences; and the procedure for adjudicating disputes is simpler and less costly, with the burden of proof being on a “balance of probabilities”, rather than “beyond a reasonable doubt”, which is what is required to prove an offence alleged in a disputed municipal ticket. Notice of bylaw violation disputes are initially reviewed by a Metro Vancouver staff person appointed by bylaw as a screening officer. If the Metro Vancouver screening officer does not cancel the notice of bylaw violation but confirms it, then the matter is referred for dispute adjudication to an outside adjudicator. A disputant may elect a



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hearing in writing, in person, by teleconference or other electronic means such as videoconferencing. In contrast, municipal ticket information disputes are referred to the courts for a hearing; once referred to the court, the prosecution process is like that of any other prosecution under the Offence Act. To date, staff have not utilized ticketing nor notices of bylaw violation as a means of Electoral Area A bylaw enforcement because of the very low number of violations, which is largely due to the fact that there are fewer than 500 properties subject to Electoral Area A land use bylaws. For all land use violations, staff first seek to engage with property owners through voluntary compliance. However, tickets provide a valuable enforcement option when efforts at obtaining voluntary compliance have been exhausted. Bylaw Amendment In reviewing GVRD Notice of Bylaw Violation Enforcement and Dispute Adjudication Bylaw No. 1117, 2010, Legal Services have recommended adding “Director of Regional Planning and Electoral Area Services” to the list of Screening Officers in Section 7.2. This Screening Officer would be responsible for reviewing the circumstances surrounding a notice of bylaw violation for Electoral Area A-specific bylaws. There is currently no corresponding Screening Officer listed in Section 7.2 from the Regional Planning and Electoral Area Services Division; the proposed bylaw amendment would fill this gap. Because Regional Parks staff are preparing a number of parks-related amendments to Bylaw No. 1117, for efficiency, this single Electoral Area-related amendment will be incorporated into the series of amendments brought forward through the applicable Standing Committee, and is expected to be considered by the MVRD Board in October 2018. POLICY REVISIONS Based on feedback from the Committee, and after confirming that ticketing provisions are in place and applicable to Electoral Area A bylaws, the attached Electoral Area A Bylaw Enforcement Policy has been revised to make explicit reference to these tools in the following sentence: “The Regional District will consider all tools available to it, including, but not limited to voluntary compliance, warning letters, demand letters, Notices of Bylaw Violation, Municipal Ticketing and, if necessary, civil court action or prosecution.” In addition, the Committee provided feedback in support of staff’s ability to initiate bylaw enforcement investigations, whether or not a complaint was received from a member of the public. To clarify this ability, the policy states: “Investigations conducted by Regional District staff are generally initiated on a complaint-driven basis; however, Regional District staff may use their discretion in initiating investigations where public interest circumstances warrant such action.” ALTERNATIVES 1. That the MVRD Board approve the Electoral Area A Bylaw Enforcement Policy as presented in the

report dated September 12, 2018, titled “Electoral Area A Bylaw Enforcement Policy”.

2. That the Electoral Area Committee receive for information report dated September 12, 2018, titled “Electoral Area A Bylaw Enforcement Policy” and provide alternate direction to staff.



Page 4 of 4

FINANCIAL IMPLICATIONS If the Board chooses Alternative 1, the Electoral Area A Bylaw Enforcement Policy will be adopted, and any remedial work costs associated with bylaw enforcement will be paid for by the person(s) responsible for the infraction. This will be requested initially through voluntary action, or if the person(s) fails to comply, the Board may, under the authority of the Local Government Act, direct that the remedial work required be performed at the person’s expense and the costs recovered as a debt. Amounts expended by the MVRD for such remedial work, and which an owner subsequently defaults in paying by December 31 of the year owed, would be deemed to be taxes in arrears. These will be added to the taxes payable on the property and collected under the Taxation (Rural Area) Act by the BC Surveyor of Taxes Office, and then paid to the Regional District. Electoral Area A does not have a dedicated bylaw enforcement officer due to the small number of properties (approximately 500) where the policy would apply and low volume of complaints. Bylaw enforcement is provided by Electoral Area Services staff on an as-needed basis budgeted through the Administration function for Electoral Area A. It is possible that the development of a policy in support of consistent enforcement actions may lead to heightened awareness of bylaw enforcement policy and increased demand for bylaw enforcement services. Staff will monitor the number of complaints and any increase in demand for enforcement services. If the Board chooses Alternative 2, Electoral Area Services will continue without a policy to support and guide enforcement actions. SUMMARY / CONCLUSION Currently, Metro Vancouver does not have a bylaw enforcement policy for Electoral Area A for matters such as unsightly premises and nuisances, zoning contraventions, and unlawful construction. The proposed Electoral Area A Bylaw Enforcement Policy is based on the best practices guide and policies from comparable regional districts. Key elements of the policy include providing a framework for evaluating and addressing complaints, striving for voluntary compliance whenever possible, confidentiality, and handling complaints as operational matters. Following Electoral Area Committee direction provided at July 2018 meeting, the attached Electoral Area A Bylaw Enforcement Policy has been revised to include reference to ticketing provisions and to clarify how investigations may be initiated. Staff recommend Alternative 1. Attachments 1. Proposed Electoral Area A Bylaw Enforcement Policy 2. Schedules of Fines for Electoral Area A Bylaws References 1. GVRD Notice of Bylaw Violation Enforcement and Dispute Adjudication Bylaw No. 1117, 2010 2. GVRD Ticket Information Utilization Bylaw No. 1050, 2006 26835714


http://www.metrovancouver.org/boards/Bylaws1/GVRD_Bylaw_1117-Unofficial_Consolidation.pdf

http://www.metrovancouver.org/boards/Bylaws1/GVRD_Bylaw_1050-Unofficial_Consolidation.pdf

25874580 Electoral Area A Bylaw Enforcement Policy Page 1 of 2

ELECTORAL AREA A BYLAW ENFORCEMENT

Effective Date:

Approved By: MVRD Board

PURPOSE

The purpose of this policy is to guide staff in undertaking bylaw enforcement investigations and to determine under what circumstances investigations should commence. This policy applies to unsightly premises and nuisances, zoning, and building administration bylaws within Metro Vancouver Regional District’s Electoral Area A (excluding University of British Columbia lands, University Endowment Lands, and First Nation reserve lands). POLICY

Investigations conducted by Regional District staff are generally initiated on a complaint-driven basis; however, Regional District staff may use their discretion in initiating investigations where public interest circumstances warrant such action. Such circumstances may include, but are not limited to: health, safety, and environmental considerations; Regional District liability; and/or the scale or the flagrancy of the violation. This policy does not supersede enforcement policies and procedures for other Metro Vancouver bylaws enforced within the Electoral Area A such as regional parks, air quality and solid waste bylaws. COMPLAINT CONSIDERATION PROCESS

In order to be considered, a bylaw complaint must be in writing and must contain the name, address and phone number of the complainant and must describe the nature and specific location of the alleged infraction(s).

Regional District staff will acknowledge all complaints in writing. The Regional District will inform the complainants whether there will be an investigation, or provide reasons why the complaint will not be investigated. Regional District staff will be responsible for responding to complainants within a reasonable amount of time.

When determining the response to a complaint, repeat complaints, or multiple unrelated complaints Regional District staff will consider such matters as the scale, number and duration of the infraction(s); the current, short and long term impacts caused by the infraction and the public interest in having it addressed; consistency of approach to infractions and the resources available to resolve the matter.

The Regional District will employ a respectful, progressive process and where possible, seek voluntary compliance first, unless health, safety, environmental or liability concerns necessitate more immediate or significant action. All cases will be reviewed on their own merit and the response designed to be reasonable, equitable and appropriate to the scale of the offence. The Regional District will consider all tools available to it, including, but not limited to voluntary compliance,

BOARD POLICY

ATTACHMENT 1

BOARD POLICY


BOARD POLICY

25874580 Electoral Area A Bylaw Enforcement Policy Page 2 of 2

warning letters, demand letters, Notices of Bylaw Violation, Municipal Ticketing and, if necessary, civil court action or prosecution. The Regional District will handle complaints and bylaw enforcement issues as operational matters to be handled at a staff level rather than at a Board level. Staff will advise the Electoral Area Director of any enforcement actions. In addition, staff will advise the Standing Committee responsible for Electoral Area matters and the Board on enforcement matters on an as-needed basis. Consistent with Regional District bylaws and the Community Charter, staff will bring matters to the Board’s attention for consideration, where a Board resolution is required in order to take certain action. CONFIDENTIALITY

In order to maintain confidentiality, the Regional District must not disclose the identity of the complainant or the written complaint to the alleged offender or any member of the public. Similarly, the Regional District must not disclose the response from the alleged offender to the complainant. However, in the event of an investigation proceeding to court, or a Regional District refusal to produce requested records becoming subject to a review by the commissioner pursuant to the Freedom of Information and Protection of Privacy Act, it may not be possible for the Regional District to continue to maintain confidentiality of such information, or the Regional District may be required to disclose the information. COST RECOVERY

If a person subject to a required action directed by the Regional District Board fails to take such required action, the Board may, pursuant to the Local Government Act, direct the Regional District to fulfil the requirement at the expense of the person and recover the costs incurred from that person as a debt. If not paid by December 31 of the year in which the work was done, the amount will be added as taxes in arrears as permitted under the Taxation (Rural Area) Act, collected by the BC Surveyor of Taxes and paid to the Regional District. JURISDICTION

Where the Regional District receives a complaint regarding matters beyond its enforcement jurisdiction, when appropriate, the Regional District will request assistance from the relevant agency (e.g. BC Parks, Ministry of Environment, Agricultural Land Commission, Fraser/Coastal Health, etc.). If the complaint is within the jurisdiction of the Regional District and another agency, joint investigations and enforcement may occur. Any disclosure of personal information for law enforcement purposes will comply with the requirements of the Freedom of Information and Protection of Privacy Act.


Column 1

Column 2 Column 3 Column 4 Column 5 Column 6

Section Authorized Words or Expressions Discounted

Penalty Penalty

Late Payment Penalty

Compliance Agreement Available

GVRD Vancouver Regional District Electoral Area A Zoning Bylaw No. 1144, 2011

201(1) Use land or building contrary to bylaw

$190 $250 $310 No

GVRD Vancouver Regional District Electoral Area A Building Administration Bylaw No. 1043, 2006

107(2) Obstruct Building Official $190 $250 $310 No

109(3) Fail to stop work $375 $500 $500 No

201(1) Construction without a permit $375 $500 $500 No

201(2) Occupy without approval $190 $250 $310 No

201(3) Submit false information $190 $250 $310 No

201(4) Tamper with posted notice $190 $250 $310 No

201(5) Work contrary to approved plans $190 $250 $310 No

210(1) Fail to post building permit $190 $250 $310 No

Greater Vancouver Regional District Electoral Area “A” Unsightly Premises and Nuisance Bylaw No. 1198, 2014

2.1 Cause or allow unsightly property

$190 $250 $310 No

2.2 Cause or allow nuisance $190 $250 $310 No

2.3 Cause or allow recurrent water ponding

$190 $250 $310 No

2.3 Cause or allow unstable soil conditions

$190 $250 $310 No


DDavis

Text Box

ATTACHMENT 2

2.3 Cause or allow erosion $190 $250 $310 No

Column 1

Column 2 Column 3 Column 4 Column 5 Column 6

Section Authorized Words or Expressions Discounted

Penalty Penalty

Late Payment Penalty

Compliance Agreement Available

2.4(a) Failure to maintain structurally sound building

$190 $250 $310 No

2.4(b) Failure to maintain doors and windows

$190 $250 $310 No

2.4(c) Failure to maintain roof $190 $250 $310 No

2.4(d) Failure to maintain interior walls or ceilings

2.5 Failure to maintain dock $190 $250 $310 No

4.4 Failure to comply with directive $190 $250 $310 No

4.4 Failure to undertake remedial action

$190 $250 $310 No

Greater Vancouver Regional District Non-Road Diesel Emission Regulation Bylaw No. 1161, 2012

13 Failure to register $190 $250 $310 Yes

14 Obstruction by an operator $95 $125 $155 Yes

18 Operation of engine without Tier label

$95 $125 $155 Yes

19 Failure to display registration No. or Tier label during operation

$95 $125 $155 Yes

21 Failure to keep low-use engine records

$95 $125 $155 Yes

22 Failure to comply with records requirements

$95 $125 $155 Yes


Replaced by Bylaw 1169, 2012.

Schedule J Greater Vancouver Regional District Electoral Area A Building Administration Bylaw No. 1043, 2006

Column 1 Column 2 Column 3 Authorized Words or Expressions Section Fine

1 Obstruct Building Official 107 (2) $250 2 Fail to stop work 109 (3) $1000 3 Construction without a permit 201 (1) $500 4 Occupy without approval 201 (2) $250 5 Submit false information 201 (3) $250 6 Tamper with posted notice 201 (4) $250 7 Work contrary to approved plans 201 (5) $250 8 Fail to post building permit 210 (1) $250



Schedule I Greater Vancouver Regional District Electoral Area A Zoning Bylaw No. 1144, 2011

Column 1 Authorized Words or Expressions

Column 2 Section

Column 3 Fine

1 Use land or building contrary to bylaw 201 (1) $250



Schedule L Greater Vancouver Regional District Electoral Area “A” Unsightly Premises and Nuisance Bylaw

No. 1198, 2014

Column 1 Column 2 Column 3 Authorized Words or Expressions Section Fine

1 Cause or allow unsightly property 2.1 $500 2 Cause or allow nuisance 2.2 $500 3 Cause or allow recurrent water ponding 2.3 $500 4 Cause or allow unstable soil conditions 2.3 $500 5 Cause or allow erosion 2.3 $500 6 Failure to maintain structurally sound building 2.4(a) $500 7 Failure to maintain doors and windows 2.4(b) $500 8 Failure to maintain roof 2.4(c) $500 9 Failure to maintain interior walls or ceilings 2.4(d) $500 10 Failure to maintain dock 2.5 $500 11 Failure to comply with directive 4.4 $500 12 Failure to undertake remedial action 4.4 $500


26867696

To: Electoral Area Committee From: Marcin Pachcinski, Division Manager, Electoral Area and Environment Date: September 12, 2018 Meeting Date: October 3, 2018 Subject: Review of the MVRD Board’s Potable Water Policy for Electoral Area A

RECOMMENDATION That the MVRD Board approve the Electoral Area A Potable Water Policy as presented in the report dated September 12, 2018, titled “Review of the MVRD Board’s Potable Water Policy for Electoral Area A”.

PURPOSE This report provides the Electoral Area Committee and MVRD Board with the opportunity to consider the Electoral Area A Potable Water Policy (Attachment 1), a revised version of the MVRD Board Potable Water Policy for Electoral Area A (Attachment 2), last amended in 1999. BACKGROUND The current Potable Water Policy for Electoral Area A was adopted as a Board policy in 1997. In February 1999, the last time the policy was revised, an amendment was made to the policy to include reference to rainwater collection systems. At its May 2017 meeting, the MVRD Board adopted the following resolution:

That the MVRD Board direct staff to review the Board’s Potable Water Policy for Electoral Area A and bring forward recommendations for consideration to the Electoral Area Committee and MVRD Board.

The Electoral Area Committee received an information report in July 2017 outlining issues with the current policy, liability considerations and other local government practices (see Reference). The 2018 Electoral Area Committee Work Plan includes the Potable Water Policy for Electoral Area A review as a second quarter work item. SUMMARY OF ISSUES WITH CURRENT POLICY AND PROPOSED REVISIONS Staff’s use of the current Potable Water Policy for Electoral Area A in the course of processing building permits identified a number of issues to be addressed through a policy review. These issues and the proposed policy revisions to address the issues are summarized below.

5.3


Review of the MVRD Board’s Potable Water Policy for Electoral Area A Electoral Area Committee Regular Meeting Date: October 3, 2018

Page 2 of 3

Applicable Construction Activities Current The current policy applies to “all building permit applications” and includes a requirement that a potable water covenant be registered on title prior to issuance of all building permits. Proposed The revised policy defines the construction activities for which proof of potable water and the registration of potable water covenant would apply. The revisions focus the policy on construction such as new homes and renovations involving plumbing. The revised policy would not apply to projects such as minor non-plumbing related renovations, decks, or sheds, for example. By defining the specific construction activities to which the policy applies, this also narrows the instances where residents will be required to enter into a potable water covenant. Water Sampling Procedures Current The current policy contains prescriptive water sampling procedures which may or may not be in-line with current professional practices. Proposed The revised policy maintains general procedures, but directs property owners to follow accredited laboratory guidelines, as these may change over time and are not within the purview of Metro Vancouver. Water Sampler References Current The current policy includes references to “GVRD-recognized” water samplers and lists three names and phone numbers. Proposed In the revised policy, these references and personal information have been removed. The Provincial Health Services Authority maintains a list of laboratories approved by the BC Provincial Health Officer and residents will be provided with links to the list on the Metro Vancouver website, as this information may change over time. Health Parameters Current The current policy includes specific health parameters for certain elements and coliform. Proposed The revised policy contains general reference to the standards set out in the current Canadian Drinking Water Quality Guidelines and BC Drinking Water Protection Regulation.


Review of the MVRD Board’s Potable Water Policy for Electoral Area A Electoral Area Committee Regular Meeting Date: October 3, 2018

Page 3 of 3

ALTERNATIVES 1. That the MVRD Board approve the Electoral Area A Potable Water Policy as presented in the

report dated September 12, 2018, titled “Review of the MVRD Board’s Potable Water Policy for Electoral Area A”.

2. The Electoral Area Committee receive for information the report dated September 12, 2018, titled “Review of the MVRD Board’s Potable Water Policy for Electoral Area A”, and provide alternate direction to staff.

FINANCIAL IMPLICATIONS If the Board chooses Alternative 1, and adopts the revised Electoral Area A Potable Water Policy, no financial implications are anticipated. The review of the Potable Water Policy for Electoral Area A was undertaken by Metro Vancouver Regional Planning and Legal Services staff, and no external costs are anticipated. If the Board chooses Alternative 2, Electoral Area Services will continue with the 1999 version of the Potable Water Policy for Electoral Area A, which does not limit the construction activities for which proof of potable water and the registration of potable water covenant would apply. Past corporate legal experience dealing with potable water and building permits in Electoral Area A supports maintaining the requirement to register a section 219 covenant on title to reduce Metro Vancouver’s liability (see liability section in Reference 1). SUMMARY / CONCLUSION In May 2017, the MVRD Board directed staff to review the Potable Water Policy for Electoral Area A, last updated in 1999, and bring forward recommendations for consideration to the Electoral Area Committee and MVRD Board. The Electoral Area Committee received an information report in July 2017 outlining issues with the current policy, liability considerations and other local government practices (Reference). While the current policy applies to all building permits, the revised Electoral Area A Potable Water Policy focuses the policy’s requirements for proof of potable water and the registration of a covenant on construction such as new homes and renovations involving plumbing; it excludes minor non-plumbing renovations such as decks and sheds where there is no impact to the plumbing system. The revised policy has also been cleaned up of outdated references. Staff recommend Alternative 1. Attachments 1. Proposed Electoral Area A Potable Water Policy 2. Potable Water Policy for Electoral Area A, dated February 26, 1999 Reference: Electoral Area Committee Potable Water Policy Report – July 2017 meeting 26867696


http://www.metrovancouver.org/boards/ElectoralArea/EAC-2017_Jul_05.pdf

http://www.metrovancouver.org/boards/ElectoralArea/EAC-2017_Jul_05.pdf

9268261 Electoral Area A Potable Water Policy Page 1 of 3

ELECTORAL AREA A POTABLE WATER Effective Date:

Approved By: MVRD Board

PURPOSE

This policy set outs the construction activities and sources of potable water that require proof of potable water and the registration of a potable water covenant as part of the building permit process. This policy applies to the portions of Electoral Area A where the MVRD provides a building inspection service. POLICY

The BC Building Code requires that every dwelling unit be supplied with potable water. As the Metro Vancouver Regional District (MVRD) is the jurisdiction having authority for regulating the construction of buildings within Electoral Area A, the MVRD requires that steps be taken during the building permit process to ensure the supply of potable water to dwelling units. POTABLE WATER

For the purposes of this policy, potable water means water that meets the standards prescribed by the current Canadian Drinking Water Quality Guidelines and BC Drinking Water Protection Regulation, and is safe to drink and fit for domestic purposes without further treatment. CONSTRUCTION ACTIVITIES TO WHICH THIS POLICY APPLIES

This policy applies to building permits, final building inspection reports, and occupancy permits for the following construction activities:

1. Construction of a new dwelling unit;

2. Reconstruction or major alteration of an existing dwelling unit that includes the replacement or addition of a kitchen, bathroom, or other room supplying potable water;

3. New proposed potable water sources in the dwelling unit or on a lot; and

4. Substantial alterations to an existing plumbing system, as determined by the MVRD Building Inspector.

Exemptions

The following construction activities are exempt from this policy:

1. Construction where the source of potable water is a water supply system subject to the BC Drinking Water Protection Act, and where the property owner has provided written confirmation of connection to the system satisfactory to the MVRD Building Inspector;

2. Construction for which no building permit is required;

ATTACHMENT 1

BOARD POLICY


BOARD POLICY


3. Construction of structures or buildings other than dwelling units for which no potable water sources are being proposed to be added or altered; or

4. Construction where an existing potable water covenant is already registered on-title. In the case of multiple dwelling units on one lot, this exemption applies to individual dwelling units, not the entire lot.

REQUIREMENTS FOR A COVENANT AND TREATMENT SYSTEM

For the construction activities to which this policy applies:

if the water source is a shallow well, a stream as defined in the BC Water Sustainability Act, or a rainwater collection system; or

in the case of a drilled well, if the water quality does not meet the standards set out in the current Canadian Drinking Water Quality Guidelines or BC Drinking Water Protection Regulation,

the property owner must:

Enter into a potable water covenant with the MVRD, and a priority agreement if the property has a mortgage;

Install a treatment system at the source of the water, before or at the point where the supply enters the building, prior to or during construction; and

Provide proof of potable water in accordance with the water sampling procedures set out in this policy,

prior to obtaining a final inspection report or occupancy permit.

WATER SAMPLING PROCEDURES

For the construction activities to which this policy applies, the property owner must:

1. Take a water sample following accredited laboratory guidelines after the water has passed through the installed treatment system, in the case of a shallow well, creek, stream, lake, or rainwater collection system; or from the site, in the case of a drilled well;

2. Have the water sample tested by a laboratory accredited by the Canadian Association for Laboratory Accreditation Inc. and approved by the BC Provincial Health Officer; and

3. Supply the following information to the MVRD:

a. Address and legal description of the lot or dwelling unit from which the water sample was taken;

b. Type of water source (i.e. shallow well, creek, stream, lake, rainwater collection system, or drilled well);

c. The date the water sample was taken and the date of testing;

d. Assurance that the water sample was taken at the point after passing through the treatment system and delivered directly to the lab; and


BOARD POLICY


e. Verification from the accredited laboratory that the water sample tested meets or exceeds the potability requirements set out in the current Canadian Drinking Water Quality Guidelines and BC Drinking Water Protection Regulation.


ATTACHMENT 2




26868778

To: Electoral Area Committee From: Marcin Pachcinski, Division Manager, Parks, Planning, and Environment Department Date: September 12, 2018 Meeting Date: October 3, 2018 Subject: Manager’s Report

RECOMMENDATION That the Electoral Area Committee receive for information the Manager’s Report dated September 12, 2018.

RETAIL CANNABIS In anticipation of the federal government's legalization of non-medical cannabis on October 17, 2018, Electoral Area Services staff met with staff from UBC and the University Endowment Lands (UEL) in August to discuss the potential for retail cannabis applications in those areas. The BC Cannabis Control and Licensing Act establishes a cannabis retail licensing regime similar to the current licensing regime for liquor. For both liquor and retail cannabis applications, Metro Vancouver is the local government responsible for providing comments to the provincial Liquor and Cannabis Regulation Branch, which is the decision making body for such applications. Unlike liquor applications, for which local governments may opt-out of making comments, the Province requires that local governments give the Liquor and Cannabis Regulation Branch a positive recommendation that a retail cannabis licence be issued for the Branch to consider whether or not to grant a licence. If the local government provides no or negative comments, the application will not proceed. UBC staff are seeking direction from the UBC Board of Directors on whether retail cannabis sites will be considered on UBC Lands and expect the Board to provide direction by December 2018. UEL staff have advised that retail cannabis is currently not an approved or conditional land use in the UEL and that applications for rezoning in the retail/commercial zoned areas will be considered. If zoning approval is granted, a development permit may be required (subject to zoning restrictions), subsequently a building permit may be required and a business licence application will also be required and considered. Though no retail cannabis applications are expected in the rural portions of Electoral Area A, staff will address retail cannabis in the upcoming zoning bylaw review (currently, retail cannabis is not a permitted use in any Electoral Area A zone). Staff expect to bring forward a report on retail cannabis in Electoral Area A, including UBC, UEL and rural portions, in early 2019, following the completion of the UBC Board of Directors’ deliberations on the topic. BARNSTON ISLAND AGRICULTURAL PLAN One of the projects identified in the recently adopted Electoral Area A Official Community Plan was to work with the Agricultural Land Commission (ALC), the Ministry of Agriculture, and other agencies to complete a comprehensive study on how to improve the viability and potential of agriculture on Barnston Island (Policy 5.2.3). The plan will seek practical solutions and identify opportunities to strengthen farming and ultimately to contribute to agriculture and the community's long-term sustainability. The Board approved 2018 Electoral Area Services budget included $25,000 for this

5.4


Manager’s Report Electoral Area Regular Committee Meeting Date: October 3, 2018

Page 2 of 2

project and staff currently are working with staff from the ALC and Ministry of Agriculture to finalize the scope.

The scope of the project entails:

1. compiling baseline information relevant to agriculture on Barnston Island including: land use,land cover, soil type/class, current farm activities, drainage and irrigation,access/transportation constraints;

2. engaging with stakeholders (agricultural industry, academic, government representatives andfarmers and property owners on Barnston Island) to understand challenges facing farming,and what can be done to encourage farming on the island;

3. determining what types of farm uses are best suited for Barnston Island based on a SWOTanalysis (strengths, weaknesses, opportunities and threats);

4. identifying and prioritize specific actions that should be taken to increase the long-termviability of agriculture and to increase the amount of actively farmed land on Barnston Island.

5. acknowledging and seek integration opportunities with other initiatives.

The project is expected to be completed by the end of 2018 and will be presented to the Electoral Area Committee in early 2019.

EMERGENCY MANAGEMENT PLAN AND WEBSITE UPDATE The Electoral Area A Director and Alternate Director have been working with staff from Safety, Security and Emergency Management, External Relations, and Electoral Area Services to complete a review of the Electoral Area A Emergency Management Plan. The review focused on improving readability of the Emergency Management Plan and ensuring the descriptions of communities and their resources were up-to-date and accurate. In addition, External Relations staff have made improvements to emergency management information aimed at Electoral Area A residents on the Metro Vancouver website. These updates are part of ongoing efforts to improve accessibility and usability of Electoral Area A-related information on the Metro Vancouver website.

26868778


27033408

To: Electoral Area Committee

From: MVRD Board

Date: September 28, 2018 Meeting Date: October 3, 2018

Subject: Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018

RECOMMENDATION That the MVRD Board: a) give first, second and third reading to Electoral Area Election, Projects and Initiatives Reserve Fund

Bylaw No. 1275, 2018 being a bylaw to govern the Electoral Area Election Reserve as a StatutoryReserve; and

b) pass and finally adopt Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No.1275, 2018.

At its September 28, 2018 meeting, the MVRD Board considered the report dated September 10, 2018, titled “Electoral Area Election Reserve Fund Bylaw No. 1275, 2018” and, following deliberation, adopted the following resolution:

That the MVRD Board refer the report dated September 10, 2018, titled “Electoral Area Election Reserve Fund Bylaw No. 1275, 2018” to the Electoral Area Committee for consideration at its October 3, 2018 meeting.

Discussions and comments surrounding the above noted resolution have prompted the inclusion of an updated Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018, Attachment 2, for consideration. The updated language would expand the use of the reserve to include “Electoral Area A projects and initiatives” in addition to the original “election and by-election” costs.

Attachments 1. Report dated September 10, 2018, titled Electoral Area Election Reserve Fund Bylaw

No. 1275, 20182. Updated Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018

5.5 ON TABLE


26755967

To: Finance and Intergovernment Committee From: Phil Trotzuk, Chief Financial Officer Date: September 10, 2018 Meeting Date: September 21, 2018 Subject: Electoral Area Election Reserve Fund Bylaw No. 1275, 2018

RECOMMENDATION That the MVRD Board: a) give first, second and third reading to Electoral Area Election Reserve Fund Bylaw No. 1275, 2018

being a bylaw to govern the Electoral Area Election Reserve as a Statutory Reserve; and b) pass and finally adopt Electoral Area Election Reserve Fund Bylaw No. 1275, 2018.

PURPOSE To consider the adoption of a Reserve Fund Bylaw for Electoral Area election expenses. BACKGROUND On April 27, 2018, the Boards of the MVRD, GVS&DD, GVWD and MVHC approved the Operating, Statutory and Discretionary Reserves Policy covering the establishment and usage of reserves. The Community Charter requires that all reserves which receive direct contributions through budgeted revenue sources, be governed through bylaw. The Electoral Area Election Reserve is one such reserve that does not currently have a bylaw which governs its establishment and usage. This report introduces the Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 outlining the authority for contributions and application of funds for costs relating to the Electoral Area’s local government election. STATUTORY RESERVE FUND The Electoral Area Election Reserve Fund Bylaw No. 1275, 2018, Attachment 1, outlines the prescribed uses of funds within the reserve. These are defined as “costs associated with the Electoral Area A local government election or by-election.” This bylaw is consistent with the Operating, Statutory and Discretionary Reserves Policy. ALTERNATIVES 1. That the MVRD Board:

a) give first, second and third reading to Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 being a bylaw to govern the Electoral Area Election Reserve as a Statutory Reserve;

b) pass and finally adopt Electoral Area Election Reserve Fund Bylaw No. 1275, 2018.

2. That the MVRD Board receive for information the report dated September 10, 2018, titled “Electoral Area Election Reserve Fund Bylaw No. 1275, 2018”.

ATTACHMENT 1


Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 Finance and Intergovernment Committee Meeting Date: September 21, 2018

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FINANCIAL IMPLICATIONS If the Board approves alternative one, the Electoral Area Election Reserve would be a Statutory Reserve governed by this bylaw consistent with the framework outlined in the Operating, Statutory and Discretionary Reserves Policy. This framework ensures that reserves are established, used and managed in a prudent and consistent manner. The approval of alternative two would result in the Electoral Area Election Reserve not meeting the definition of a Statutory Reserve thereby limiting the contributions it can receive and leaving its usage undefined. SUMMARY / CONCLUSION The Operating, Statutory and Discretionary Reserves Policy adopted by the MVRD, GVS&DD, GVWD and MVHC Boards on April 27, 2018 identified a number of reserves that are to be established by bylaw. The recommended approval of the Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 defining the appropriate use and funding for the Electoral Area Election Reserve meets the requirements under the Community Charter. Attachment: Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 (Doc# 26754782) 26755967


Electoral Area Election Reserve Fund Bylaw No. 1275, 2018 Page 1 of 1

METRO VANCOUVER REGIONAL DISTRICT BYLAW NO. 1275, 2018

A Bylaw to Govern a Reserve Fund for Electoral Area Election

WHEREAS the Local Government Act authorizes the Metro Vancouver Regional District (the “MVRD”)

Board (the “Board”) to establish by bylaw a reserve fund for a specified purpose;

AND WHEREAS Supplementary Letters Patent dated June 29, 1967 granted to the Greater Vancouver

Regional District the function of General Administration within Electoral Area A;

AND WHEREAS the Local Government Act confers responsibility for all Electoral Area A local

government election costs to the Regional District;

AND WHEREAS it is considered desirable to establish a reserve fund to set aside funds to provide for

costs associated with the Electoral Area A local government election or by-election;

NOW THEREFORE the Board of the Metro Vancouver Regional District enacts as follows:

1. There is hereby established a reserve fund to be known as the “Electoral Area Election

Reserve”.

2. Money from the current revenue of the General Government Function, or amounts otherwise

assigned by the Board, to the extent to which it is permitted by the Local Government Act,

may from time to time be paid into the Electoral Area Election Reserve.

3. The money set aside may be invested in the manner provided by the MVRD Corporate

Investments Policy, as amended from time to time, until its use is required.

4. Money in the Electoral Area Election Reserve, and interest earned on it, must be used only to

fund costs associated with the Electoral Area A local government election or by-election.

5. This bylaw may be cited as the “Electoral Area Election Reserve Fund Bylaw No. 1275, 2018”.

READ A FIRST, SECOND AND THIRD TIME this _____ day of ____________________, 2018. PASSED AND FINALLY ADOPTED this _____ day of ____________________, 2018.

_______________________________Greg Moore, Chair

_______________________________ Chris Plagnol, Corporate Officer

ATTACHMENT


Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018 26754782 Page 1 of 1

METRO VANCOUVER REGIONAL DISTRICT BYLAW NO. 1275, 2018

A Bylaw to Govern a Reserve Fund for Electoral Area Election, Projects and Initiatives

WHEREAS the Local Government Act authorizes the Metro Vancouver Regional District (the “MVRD”)

Board (the “Board”) to establish by bylaw a reserve fund for a specified purpose;

AND WHEREAS Supplementary Letters Patent dated June 29, 1967 granted to the Greater Vancouver

Regional District the function of General Administration within Electoral Area A;

AND WHEREAS the Local Government Act confers responsibility for all Electoral Area A local

government election costs to the Regional District;

AND WHEREAS it is considered desirable to establish a reserve fund to set aside funds to provide for

costs associated with Electoral Area A local government elections, by-elections, projects and

initiatives;

NOW THEREFORE the Board of the Metro Vancouver Regional District enacts as follows:

1. There is hereby established a reserve fund to be known as the “Electoral Area Election,

Projects and Initiatives Reserve”.

2. Money from the current revenue of the General Government Function, or amounts otherwise

assigned by the Board, to the extent to which it is permitted by the Local Government Act,

may from time to time be paid into the Electoral Area Election, Projects and Initiatives

Reserve.

3. The money set aside may be invested in the manner provided by the MVRD Corporate

Investments Policy, as amended from time to time, until its use is required.

4. Money in the Electoral Area Election, Projects and Initiatives Reserve, and interest earned on

it, must be used only to fund costs associated with Electoral Area A local government

elections, by-elections, projects and initiatives.

5. This bylaw may be cited as the “Electoral Area Election, Projects and Initiatives Reserve Fund Bylaw No. 1275, 2018”.

READ A FIRST, SECOND AND THIRD TIME this _____ day of ____________________, 2018. PASSED AND FINALLY ADOPTED this _____ day of ____________________, 2018.

_______________________________Greg Moore, Chair

_______________________________ Chris Plagnol, Corporate Officer

ATTACHMENT 2


Documents

METRO VANCOUVER REGIONAL DISTRICT ELECTORAL AREA COMMITTEE