Merging Hearts Ministry Toolkit

© Inspiring Temple of Praise

All rights reserved.

Printed in the United States

Unless otherwise stated, Scripture taken from the Holy Bible, King James Version.

Except for brief quotations used in review, articles, or other media, no part of this

book may be reproduced or transmitted in any form or by any means, electronic

or mechanical, including photocopying, recording, or by information storage or

retrieval system, without permission by the publisher.

Inspiring Temple of Praise Church

2010 E. Lancaster Ave.

Fort Worth, TX 76103

USA

Editors: Alisha Brown and Adrian Parker

Cover & Book Design: Adrian Parker

Front Cover Image: Viktor Jank (Humber Bridge)

Back Cover Image: Lysanne Ooteman

Church Photography: R. Wright Photography / iN His Image Photography

Ministry ToolkitMinistry ToolkitMinistry Toolkit

MERGING

HEARTSPractical Tools For Church Ministries

Finance Music Security Youth Media AdministrationDance Culinary Evangelism Marketing Drama Ushers

Women & Men Decorations Hospitality Outreach

inspiringTEMPLEof Praise

ContentsINTRODUCTION

ForewordAbout ITOP

ADMINISTRATIONFinance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Secretary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11New Members . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

FINE ARTSMusic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Dance/Drama . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

SERVICESecurity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Armor Bearer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Deacon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Culinary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Hospitality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32Usher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

LIFE ENHANCEMENTWomen’s Ministry . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Men’s Ministry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41Youth Ministry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44Orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46Outreach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49Evangelism. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

SPECIALIZED SERVICESMedia . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54Sound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Public Relations/Marketing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59Decorations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62Bookstore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

scripture we are constantly reminded of how vital

agreement is in strengthening the body of believers and

unlocking the power of purpose.

Foreword“Behold, how good and how pleasant it is for brethren to dwell together in unity!” (Psalms 133:1)

Unity. It is perhaps one of the most critical instruc-

tions for Christians and churches. Throughout

In 2009, our church theme was “Commanding The Blessing

Through Unity: A Force of One.” Together, there isn’t any-

thing we can’t accomplish. Connected, we all win. This

theme birthed a desire in my spirit to truly bring together

the body, from the head to the feet, so we could all learn,

grow and share as one.

This year the Inspiring Temple of Praise Church (ITOP)

held its first ever “Merging Hearts Pastor and Leadership

Summit” in Fort Worth, Texas. The hope of the summit is to provoke continuity between pastors, secondary

leadership and laypeople by equipping them with the necessary tools for interpreting the leader’s vision.

Then, taking it a step further and challenging each individual to apply these skills to his or her area of ministry.

From Fine Arts and Finance to Security and Marketing, each department strengthens the other and increases

the efficacy of the overall ministry when properly aligned with the head.

The “Merging Hearts Ministry Toolkit” is the informational guide for the summit. Each ITOP ministry leader

has translated their experiences into easy-to-use reference materials that covers the major areas of church

ministry. Our goal is to give you standards, hints, insights and key considerations as a resource for imple-

menting in your own unique way.

I pray that you will be strengthened to be a more effective leader and member of ministry. For we know that

the sweetest fruit in the Kingdom can only be reached as one body working together in divine unity.

Blessed and highly favored!

Bishop Reginald D. JordanOctober 2009

About ITOP

Bishop Reginald Jordan founded the Inspiring Temple of Praise Church, better known as ITOP, in 1996 with 12members in the living room of his home. Since then, the church has grown to more than 1,500 members andbecome an influential part of the Fort Worth community.

At ITOP, members experience dynamic worship, practical teaching, inspirational praise, ministry programs tomeet their needs and engaging youth activities. The ministry strives to be a family where real people can expectreal love. ITOP is a place for new beginnings where unity is a priority. In the words of Bishop Jordan: “Unity isthe key in the kingdom that unlocks success, peace, prosperity, identity, purpose and power."

The church mission is simple and God-inspired:

To inspire the world through preaching, teaching, praise, worship,prayer and demonstration of heavenly things here on Earth.

Every ITOP service is an encounter to worship and seek God. Each ministry program has been designed to em-power the Body of Christ with the knowledge of God’s uncompromised gospel to accomplish the following:

To lead men, women, boys and girls to Christ.

To make disciples of them that are led to Christ.

To bring them into the unity of the faith.

To equip everyone with anchoring truth so that they’re no longer tossed to and fro, with every wind and doc-trine.

ITOP started as one man’s vision to serve and glorify God. This has evolved into a number of ministry areas,including a full scale book store, state-of-the-art audio and visual capabilities, drama and dance teams, dedi-cated administrative support, professional marketing and public relations management, executive level financialreporting and other areas of excellence.

8

Ministry Toolkit

Inspiring Temple of Praise

“

“

FINANCETherefore, if you have not been faithful in the use of worldly

wealth, who will entrust the true riches to you?

Luke 16:11 (NASB)

MISSION

Our goal is to serve: The entire body of the church by

effectively managing the finances.

In their desire to: Become faithful followers of God’s fi-

nancial principals and 100% tithers.

By means of: Faithfulness to God, being disciplined in

giving, practicing self-control in spending and handling

finances the way God instructed.

KEY DUTIES

1. Manage all bank, loan and investment accounts.

2. Keep accurate records of all church income through tithes,offerings and special gifts.

3. Prepare financial reports.

4. Perform routine posting, calculating and updating of finan-cial information.

5. Reconcile all bank accounts.

6. Pay all vendors and accounts receivables.

7. Prepare and distribute W-2 and 1099 forms annually.

INSIGHTS

I was hired as the Director of Finance in July 2007 and have been active for two years. The ministry was in

need of many improvements. The books were not current. Reports were not being generated. There were

systems in place however they were not effectively maintained. The office was disorganized and audit controls

were not properly followed.

Today, the entire team is on one accord and with the same goal. We work together effectively through the proc-

esses and disciplines in place to accomplish the goal. Each volunteer or employee is a faithful tither. We are all

cross-trained in the duties and support each other.

Mistakes do happen. There was a week where some of the contributions were overlooked and not recorded. To

make adjustments, we conducted a staff meeting to talk about what we could do more of, better, less of or differ-

ent to ensure the errors did not persist and to operate efficiently.

I lead by example. It is required that we work as a team at all times. In order to get the job done we have to beon one accord. All duties are cross-pollinated with each staff member. Reward and recognition is a must andcommunication is top priority.

Being in an excellent financial position gives ITOP an opportunity to seed into other ministries, give to the needy

and provide all the amenities of the church.

Tonya Wright

Director of Finance, ITOP

9

LEADERSHIP

SUCCESS

FinanceAdministration

How does this ministry

measure success?

Weekly contributions processed in a timely manner.

All monies recorded in the system correctly.

All expenses paid current.

All requests by executives are provided without hesitation.

All staff is cross trained to be able to step in if anyone is

out.

A lack of preparation on your

part does not constitute an

emergency on mine.

Skills, training and experience

required to work in this ministry:

1. The gifts of leadership and administration

2. Financial or accounting background

3. Organizational skills

4. Detail oriented personality

BUDGET

Some of the major expenses

required to launch and maintain

this ministry:

Quick Books Pro financial book keeping system $200

Churchmates financial recording system varies

External hard drive $150

Currency counter $200

Safe $150

Office supplies $300

RESOURCES

Vendors:

Fort Worth Business Assistance Center

1150 South Freeway


at I-35 South @ Rosedale

817-871-6025 - office

817-871-6031 - fax

10

Ministry Toolkit


Assistance Alternatives

United Way (Blue Book) Dial 211

Riverwalk Fellowship Church (Food)Tuesday’s 9:00am

Catholic Charities (Utilities)(817)332-6579

Dear God, everything in the heavens and earth is yours, Oh

Lord, and this is your kingdom. We adore you as being in

control of everything and know that riches and honor come

from you alone. You are the ruler of all mankind; your hand

controls power and might, and it is at your discretion that men

are made great and given strength. We pray that we may be

good stewards of what you have given us and found faithful in

your service.

Amen

FinanceAdministration

A Prayer For The Ministry

11

“

“

SecretaryWhatsoever thy hand findeth to do, do it with thy might.

Ecclesiastes 9:10a

MISSION

Our goal is to serve: The pastor, the finance staff, the

public and the ministry as a whole.

In their desire to: Keep the flow, order, discipline and

unity within the boundaries of ministry.

By means of: Communication, sharing information, inter-

action, and serving the ministry with character, a disci-

plined heart, mind, attitude, and foster unity in an excellent

manner .

INSIGHTS

I am a charter member of ITOP and was appointed to this position by Bishop Jordan in March of 1996.

My ministry is one that gives a first impression of the ministry as a whole and representation of Bishop Jordan by

way of communication in person or by phone. It also serves as the eyes and ears of the ministry.

My role as secretary has not changed much since the inception of the ministry. I have always been responsible

for the administrative and legal documents for the ministry. I am and have always been the contact/liaison per-

son between ministries and communicating with business/vendors. I respond to the phone calls and designate

calls to the appropriate area.

I hope to be a means of support administratively, spiritually, professionally and personally. I hope that by my

showing love, empathy, understanding, a willingness to listen and to avail myself in all of my functions to the

work of the ministry, I will be able to encourage others and foster unity.

My success is based on total dependency on God and acting and responding in love, confidentiality, integrity,

commitment, dedication and wisdom. I have insight into the vision and expectations of Bishop.I can’t read his

mind, but I can flow in and walk in the level of expectancy that has been placed upon the ministry and know that

it can only increase, rather than decrease. If I am uncertain, I am not too proud or ashamed to ask questions for

clarity.

Linda Bryant

Secretary, ITOP

KEY DUTIES

1. Retrieves, sorts and responds to postal and voice mail.

2. Screen and schedule appointments for the pastor.

3. Prepare ministry packets, calendars and announcements.

4. Coordinate church resources for funerals, special ser-vices, events and members in need.

5. Prepare requisitions and order office supplies for admini-stration and finance departments.

6. Perform clerical tasks including typing, copying, faxing,filing and scanning, prepares ads for advertisements withother ministries.

12

Ministry Toolkit


LEADERSHIP

SUCCESS

SecretaryAdministration


measure success?

By fulfilling tasks and assignments in a timely manner and

being knowledgeable with regards to the administrative and

legal aspects of the ministry.

Be the change you want to see

in the world.



1. Great communication skills, listening skills, interpretation

skills, patience, empathy, focus, approachable, confidenti-

ality.

2. Phone etiquette, typing, ability to read and interpret com-

plex documents

3. Become familiar with the law regarding churches and legal

requirements and updates, licensing and certifications.

BUDGET



this ministry:

Office Supplies $200—$800

RESOURCES

Vendors: Michael Jordan, Printer

Churchin News

(817) 891-9027

Office Depot (www.OfficeDepot.com)

Book: “Church Law & Tax Report”

Published by Christianity Today Int’l

13

Father, let everything I put my hands to be excellent in yoursight and help to further your kingdom. I submit my mind, souland body unto you for your use that you may be glorified. Help

me to hear the heart of those that I serve and show mecontinually how to love the unlovable. Temper me that I will notfall out of character no matter what the situation brings. Helpme to display your excellence in my character and attitude.Help me to fulfill my assignments in a timely manner and to

always be mindful that it is you that I am serving in everythingthat I do. Let me always be a light to others and an

encouragement. Help me to always be about building othersup and helping to attain oneness. In Jesus’ name,

Amen

SecretaryAdministration


During our 1998 – 1999 season we held ourfirst Pastor and Wife’s Appreciation Service.It was understood that each ministry would do

something, but there was no planning involved.

Leadership had decided that we would rent a limou-sine to pick the first family up from their home andreturn them back. The program went as planned andwhen it was time for their presentations, the ministriesbegan coming up in an order that could have onlybeen planned by God. It started with the SundaySchool, from the latter to the older classes, then itwent to the various ministries— youth, men, women,choir, etc.

The gifts included items to take care of the house,money, ministry materials and large quantities of oliveoil. Wagons and carts were used to bring the items inand the spirit was so high. It was a sight to behold.

Bishop Jordan cried throughout the whole processand they were so overwhelmed by it all, that they re-fused to allow us to do it again until several yearslater.

It was so awesome how things just fell into place andleadership along with their ministries gave so liberallyto the cause.

Linda

TRUE STORY

1. Always make a ‘To Do’ list to help you stay on track.2. Always be diligent in performing your work in a timely manner.3. Always respond to requests and correspondence within the required time given.4. Always treat others as you would want to be treated.5. Always communicate effectively.6. Always do your best at whatever it is you are doing.

The Secretary’s To-Do List

14

Ministry Toolkit


““

LEADERSHIP

SUCCESS

New MembersBut now are they many members but one body.

1 Corinthians 12:20

MISSION

Our goal is to serve: New members

In their desire to: Become active members

By means of: Welcoming them into the Body of Christ

KEY DUTIES

1. Gather new member information

2. Attend weekly scheduled events/meetings

3. Take photos of new members for records

INSIGHTS

I’m Christ anointed and Bishop appointed since September 2008. There are many ITOP members but one body

supports the mission of the church by becoming a “force of one.”

Our measure of success is simple—getting members enrolled and started in the church.

Nichole Williams

New Member Coordinator, ITOP

Good attitude

Always looking for ways to grow

Open to new ideas and correction



1. A compassionate heart

2. Organization Skills

3. Maintaining an upbeat personality and having a genuine

love for people.

What qualities contribute

to success?

15

New MembersAdministration

Things to consider when welcomingnew members

1. Format a document and or file to obtain/maintain new member’s infor-mation.

2. Create a photographic display to welcome and acknowledge your newfamily members .

3. Provide new members with a schedule of weekly services, transporta-tion options and recommended literature.

4. A goodie bag with a CD, DVD, book mark, ministry information, etc.

Heavenly Father, we are grateful for the opportunity towelcome new members into our church and your body. As wegrow, continue to guide us in your will and give us a heart fortruly touching lives. May we always demonstrate your love as

we share in one another’s joys and trials. You are trulyenough. In Jesus’ name,

Amen


16

Ministry Toolkit


“

“

MusicI will bless the LORD at all times: His praise shall

continually be in my mouth.

Psalms 34:1

MISSION

Our goal is to serve: The people of God to support the

pastor’s vision.

In their desire to: Create an atmosphere conducive for

Holy Spirit to dwell.

By means of: Songs of praise and worship.

KEY DUTIES

1. Communicate with directors and praise and worship lead-ers to discuss observances, review services, offer con-structive criticisms, and etc.

2. Search for new music.

3. Prepare music, praise and worship, and musical selec-tions for all worship services

4. Prepare music for all rehearsals

5. Practice

6. Consecration

INSIGHTS

I’ve been active for 6 years. The Music Ministry was in a great place when I first started. It was very powerful,

anointed, and encouraging. There was a high standard set in place for the Music Ministry. We are simply trying

to raise the bar as we move into the future. We are moving to a deeper level with God in our worship, our

praise, and our music.

Through the vehicle of music, we give God our praise and worship in order to support the vision of ITOP. Westrive to do so in a demonstrative fashion that creates an atmosphere that provokes the collective body to offerup its best praise and most sincere worship.

Our vision statement is: We desire to use the gifts God has given us through music to lead people closer to

God. We want to set a favorable atmosphere in order to prepare hearts and minds to receive the Word of God.

We desire to use our voices and instruments to glorify God, edify the Body of Christ, and be useful vessels for

Kingdom purpose.

Unfortunately, the Music Ministry does not have the luxury of constant failure. We once missed the mark during

praise and worship on a Sunday morning. We were presenting a new piece called “Magnify”. The song started

off as planned, but quickly turned for the worse when words were scattered and cues were missed collectively. It

was a train wreck, but we had to keep going because we still had a job to do and an atmosphere to create. We

quickly went to the next song and regained our footing. We later took the time to rehearse and perfect the song

and ministered it again.

►

17

LEADERSHIP

SUCCESS

MusicFine Arts


measure success?

Success is measured in several different ways. One way is

by a brief scan of the church, assessing body language and

the church’s interaction with the choir. Whether it be hands

raised, standing, following the directions of the lyrics or

even a change in facial expression, it all provides a glimpse

into how praise effects the body.



1. Be able to sing/play skillfully (Psalms 33:3).

2. Be able to multi-task.

3. Be able to teach and be taught.

4. Need to be strong mentally, and deal with people and their

issues on a consistent basis.

RESOURCES

Website: www.experiencingworship.com

““INSIGHTS (cont’d)

Every so often, we will have sessions after rehearsals where we communicate Bishop’s vision via discussion.We will point out examples from previous services or events, and use those situations for enlightenment andencouragement. It allows us to re-focus and re-calibrate ourselves to remain in compliance with the vision.

I genuinely care about the overall welfare of the ministry. Music is a very powerful tool during a worship service,

and in everyday life. I take my gift very seriously – I’m passionate, personable, and am willing to work with oth-

ers who are like minded in ministering through the gift of music. I believe those qualities have contributed to my

success, and are necessary to be successful in any music ministry.

Jermaine Marshall

Director of Music, ITOP

It came even to pass, as the trumpeters and singers were

as one, to make one sound to be heard in praising and

thanking the LORD; and when they lifted up their voice

with the trumpets and cymbals and instruments of music,

and praised the LORD, saying for He is good; for His

mercy endureth for ever: that then the house was filled

with a cloud, even the house of the LORD.

2 Chronicles 5:13

18

Ministry Toolkit


TRUE STORY

During the weeks leading up to Bishop Jor-dan’s consecration, the music ministry had noclue of the song selections that would be re-

quested. We received word of the requested songsabout 2 weeks prior to the service– roughly 4 “choir”selections and 4 hymns. We had just hired a newdirector/praise & worship leader, and had to learn andteach all of the music to the entire Churches in Cove-nant (CIC) mass choir in 2 rehearsals.

Leading up to the first re-hearsal – literally 30 minutesprior to – the selections keptchanging! Nevertheless, Sis.Latoya (Director/Praise &Worship Leader) and I putwork in learning and teachingall of the material. The masschoir focused and was able topick up each and every selec-

tion. Not only did we all come together to learn all wedid, but also we were able to present each song withpassion and excellence.

It took a lot of sacrifice to prepare the music consider-ing our limited rehearsal time and unfamiliarity with acouple of the hymns. The light at the end of the tun-nel looked very dim, but the CIC music ministry as awhole banded together in order to pull off what weourselves didn’t think we could do.

I’m grateful for the many giftings that were able tocome together and operate as a “force of one” toachieve the ultimate goal. I was very proud of ourMusic Ministry, as well as the entire CIC Music Minis-try for allowing God to use us in such a mighty way.That was an experience I’ll never forget.

Jermaine

Father, give us the wisdom, strength, and courage that we

need to equip us to be a light unto your people. Help us

continue to work together as a unit so that as we minister

through song, a single and powerful voice is heard instead of

many. Continue to guide us, so that we may keep our focus

on you and not on ourselves. Use us so that we effectively

present your love, kindness, grace, and mercy - and so that we

represent your Kingdom in a mighty way.

Amen.

MusicFine Arts


Ministry

ain’t for

punks!

Bishop Reginald

Jordan

19

“

“

Dance & DRAMAPraise Him with the sound of the trumpet: praise Him with the psaltery and harp.

Praise Him with the timbrel and dance: praise Him with stringed instruments and organs.

Praise Him upon the loud cymbals: praise Him upon the high sounding cymbals.

Let every thing that hath breath praise the LORD. Praise ye the LORD.

Psalms 150: 3 - 6

MISSION

Our goal is to serve: God and the people through creative

arts.

In their desire to: Be liberated in their expression of praise

unto God.

By means of: Totally surrendering through the vehicle of

fine arts.

KEY DUTIES

1. Weekly rehearsals

2. Lead praise and worship twice per month

3. Participate in events of local churches and programs

4. Collaborate with other ministries to fulfill the needs of the

house

INSIGHTS

The Fine Arts Department is led by three individuals working collectively to uphold the standards of the set

leader of the house. Together our love for God and the arts has allowed us to labor in the ministry over ten

years. By teaching and sharing the collective gifts, and edifying Christ our mission supports the vision of ITOP.

The ministry was well on its way when we started. It was more so theatrics with the dance. We had two separate

days for rehearsals, the teens and the youth on Thursdays and the adults on Mondays. The teens were the only

group that danced during praise and worship and we were all separate entities within one ministry. Now the min-

istry has unified more. We have one rehearsal day for all three groups (teens, youth, and adults). Both the teens

and the adults dance for praise and worship combined.

We dance on more of a technical level now. We are learning the art and history of dance and connect that to our

love for God. We fellowship with outside ministries. The Fine Arts Ministry is more consistent in being before the

people, and are flexible with our members allowing them to partake in other ministries.

We are constantly improving. Easter Sunday of 2009, the Fine Arts department presented a skit that did not

meet the standards of the house. We received constructive criticism and took ownership for our short comings.

We went back to the drawing board and became a more structured, organized unit by proper planning.

Our hopes for the ministry going forward would be to continue to focus on the spiritual aspect of dance and

drama. We hope to continually work with other ministries (i.e., Music Department) to take praise and worship to

higher heights.

LaToya Davis, Demetrice Trammell & Danielle Duncan

Fine Arts Leaders, ITOP

20

Ministry Toolkit


LEADERSHIP

SUCCESS

Dance & DramaFine Arts


measure success?

By someone being encouraged, provoked, convicted and or

ushered into the spirit by what is presented.

Firmness, love and skill are all contributors to the success

of being qualified leaders of the Fine Arts Ministry.

Greatness is performed not by

strength but by perseverance.



1. Must have passion

2. Tough skin and an obedient spirit

3. Must possess the fruit of the spirit ( patients, love, kind-

ness, etc.)

BUDGET



this ministry:

RESOURCES

Vendors:June’s Dancewear (www.junesdancewear.net)

1921 E. Abram

Arlington, TX 76010,

Dancer’s Closet (www.dancerscloset.biz)

4742 Little Rd.

Arlington, TX 76017

Winners All Dancewear (www.winnersall.com)

6323 Camp Bowie Blvd


to success?

Books: “Dancing For Him” by Lynn Hyden

“The Human Video Handbook: Christian Outreach in Dra-

matic Movement and Music” by Kimberlee Mendoza

Wardrobe varies

Costume varies

Music Varies

21

The CIC Anniversary Service of 2009 was by farthe proudest moment we have experiencedthus far. At that moment we were living the

2009 theme “Commanding the Blessings ThroughUnity: A Force of One.”

We managed to bring together young ladies from oursister churches showcasing their different talents andpersonalities all with one common purpose. We hadone rehearsal, and in that one rehearsal the HolySpirit showed Himself mightily.

We came together on one accord and operated as ifwe had been doing this for years. The presentationwas a huge success. Not only were the people en-couraged and blessed, but we in the ministry werealso encouraged and blessed from the fellowshipalone.

The event set the standard for things to come.

LaToya, Demetrice & Danielle

Dear Heavenly Father, we thank you for your ever-present

glory that you have bestowed upon us as a ministry. We ask

that you continue to keep us unified in our aspirations to

minister effectively to your people. God we pray that you are

always the focal point of our praise and worship. We will

constantly keep you first in all that we do.

Amen.


TRUE STORY

1. Know the vision of the church2. Follow and know all protocol3. Create a work /Life balance4. Develop rules and regulations5. Be open to constructive criticism

Top 5 Things To Consider Before Starting Your Ministry

Dance & DramaFine Arts

22

Ministry Toolkit


“

“

SecurityBlessed are the peacemakers: for they shall be

called the children of God.

Matthew 5:9

MISSION

Our goal is to serve: The people of God.

In their desire to: Worship, learn and fellowship in a safe

atmosphere.

By means of: Protection.

KEY DUTIES

1. Secure the building

2. Protect the visionary

3. Escort and keep watch over member’s walking to theircars at night.

4. Watch for unexpected guests who may have a question-able agenda.

INSIGHTS

I was asked to take over the Security Ministry at the beginning of the year. Initially, the team was low in number,

essentially 2 people were performing all of the duties. We have grown to include various security teams that ro-

tate regularly. In the future we hope to grow a core group of members and implement a training program.

The most critical part of this ministry is recruiting and retaining dependable members and ensuring everyone ison the same page. We keep the church’s vision alive by working as one unit.

I remember one of my proudest moments working in security. It was a night service and a guest mentioned how

impressed they were with how we covered the parking lot.

Our biggest impact on the church is keeping unexpected people and events from disturbing the worship experi-ence. Members should expect to worship here in a safe atmosphere.

Ronnie Brown

Deacon/Head of Security

23

Dear God, as we labor to provide a secure atmosphere where

your Word may pour forth, we pray that you be glorified in all

we do. We ask that this house be a place where worshipers

can safely serve the needs of your people and tell the good

news of the gospel, according to the great commission. We

pray that those entering these hallow walls may have the

opportunity to accept salvation and fellowship with others. In

Jesus’ name,

Amen.


LEADERSHIP

SUCCESS

SecurityService


measure success?

Completing a worship service with no incidents.

Working together collaboratively

Traits required to work in this

ministry:

1. Watchful

2. Tactful

3. Observant

RESOURCES

CONTACT:Neighborhood Patrol Officer—Fort Worth Police Department

East Division

5650 E. Lancaster

Fort Worth, TX

817-392-4844

Do I ever get a

break?

4. Patient

5. Kind

6. Focused

24

Ministry Toolkit


“

“

Armor BearerAnd David came to Saul and stood before him: and he loved him

greatly; and became his armor bearer.

1 Samuel 16:21

MISSION

Our goal is to serve: The First Family

In their desire to: To effectively minister the Word of God

and meet the needs of the people

By means of: Preaching, teaching and worship

KEY DUTIES

1.Cover the man/woman of God on a consistent basis,physically and in prayer.

2. Develop the heart and mind of the man/woman of God

3. Create an atmosphere so that the man/woman of Godmay be protected, yet comfortable.

INSIGHTS

The Armor Bearer Ministry strives to serve the First Family with excellence so that the Word of God may be min-

istered in an excellent and effective manner. We ensure that those serving in ministry are prepared to go before

the people offering ministry in an excellent way.

I was selected by Bishop Jordan to serve as the Chief Armor Bearer. I have been actively involved in an armor

bearer position for 14 years total but I have been the Chief Armor Bearer at ITOP for 5 months.

The armor bearers are respected throughout ITOP and CIC. I have defined the ministry roles of the armor bear-ers and placed them in proper position as the arms, eyes and ears of Bishop Jordan. In return, the First Familyhas developed a sense of comfort with those serving.

We are always growing. Bishop Jordan felt that there was a time that the Armor Bearers should have been serv-

ing, when they failed to serve. The ministry was able to hear the concern of Bishop Jordan, reevaluate our com-

mitment to him and the First Family and increase our level of service to ensure that their needs were met.

I communicate Bishop’s vision by keeping it before the team. I provide constant training and dialogue with the

team to ensure that everyone is on one accord and understands what it is they are to accomplish.

Elder Daryl Davis

Chief Armor Bearer, ITOP

25

LEADERSHIP

SUCCESS

Armor BearerService


measure success?

This ministry measures success through the effectiveness of

the pastor. If there is something the pastor feels is distracting,

out of order or disturbing, it is the responsibility of the armor

bearers to resolve the issue.

It’s a

thankless

position.



1. The ability to multi-task

2. Be self-less in your service

3. Able to be rebuked, scorned and disappointed, yet still able

to serve with excellence.

RESOURCES

Book: “God’s Armor Bearer” by Terry Nance

1. Discipline

2. Passion for ministry

3. Love for the church and the First Family


to success?

Almighty God, we thank you for the awesome opportunity to

serve the man and woman of God. Use us to bring glory and

honor to your name. Help perfect the saints and edify the body

of Christ. Help us interpret the visions of our leaders and carry

out our tasks will excellence. We pray that you will allow us to

develop the heart of our leader that we are able to feel what

they feel, see what they see and hear what they hear. Finally,

we asks that you will help us to be mindful that the service we

render is not only unto man, but unto you. In Jesus’ name,

Amen.


26

Ministry Toolkit


“

“

DeaconAnd in those days, when the number of the disciples was multiplied, there arose a murmur-

ing of the Grecians against the Hebrews, because their widows were neglected in the daily

ministration. Then the twelve called the multitude of the disciples unto them, and said It is

not reason that we should leave the word of God, and serve tables. Wherefore, brethren,

look ye out among you seven men of honest report, full of the Holy Ghost and wisdom,

whom we may appoint over this business.

Acts 6:1 - 3

MISSION

Our goal is to serve: The members and leadership.

In their desire to: Be ministered to and receive support in

times of sickness, death and need.

By means of: Visiting the sick in hospitals, nursing homes,

and the homebound, as well as serving during funerals and

worship services.

KEY DUTIES

1. Serve at the church forefront to greet, provide information,and security to those entering the church.

2. Make hospital visits, pray, and offer support to individualsand/or family members of the church family who are ill.

3. Continually pray for the membership, family members,leadership, and the First Family.

INSIGHTS

The ITOP Deacons Ministry seeks to serve the Inspiring Temple of Praise Church family in any capacity needed,

within the church during worship services or in the community, operating in unity and excellence to support,

serve, and uplift those in need.

The Deacons Ministry was first established in 2001, with the first ordination service held in 2003. Bishop Jordan

asked me to consider serving in the position of deacon and after serving faithfully and completing the catechism,

I was ordained as a deacon in December, 2005, along with two of my brothers and one sister in the ministry.

When I joined the Deacons Ministry, there were six men already operating in the ministry. I was one of two fe-

males ordained as a deacon. From that time until now, the whole makeup of the ministry has changed. Of the

original six, only three remain and of my ordination class of four, three of us remain active in the ministry. Also,

deacons ordained in other ministries have come to join with the ITOP Deacons Ministry, for a total of ten or-

dained deacons at this time. For the future, I hope for the Deacons Ministry to continue to grow, both numeri-

cally and spiritually. I would like for us to become more indoctrinated in the ministry and take initiative on a more

consistent basis.

The Ministry supports the overall ITOP vision by availing itself to serving the needs of the people in unity and

excellence. This ministry is the embodiment of “A Force of One.” Each deacon has his or her unique gifts, abili-

ties, and expertise to offer to the Body of Christ, but we operate as a single unit. Whether serving during a fu-

neral, overseeing building security, or making hospital visits, we work together to accomplish the established

goals of the ministry.

►

27

LEADERSHIP

SUCCESS

DeaconService


measure success?

The Deacons Ministry measures success by accomplishing

goals and not having anyone or anything out of place dur-

ing a worship service.



1. Strong work ethic

2. Spiritually mature

3. Good communication skills

4. Positive attitude

RESOURCES

Websites: www.diaconalministries.com – Deacons Ministry Information

www.lifeway.com – Deacon Magazine, books & resources

www.christianbook.com – Books & resources

“

“INSIGHTS (cont’d)

Deacons Ministry meets on the 5th Sunday mornings at 9am. During this time, we reiterate the vision and any-

thing that has been discussed or taken place since the prior meeting. We make sure that everyone understands

the vision, is operating in sync with the vision, and is encouraging others to do the same. I keep it alive by re-

hearsing it and demonstrating it in love.

The single most important impact the Deacons Ministry makes on the overall church is to relieve the leaders and

laypeople from the burdens of daily ministry activities. We do the legwork in the church and, oftentimes, sacri-

fice our worship experience so others do not have to. From securing the building to mowing the lawn to mop-

ping floors, Deacons Ministry gets their hands and feet dirty to keep everyone else from having to take care of it.

ITOP is our house and Deacons take care of the house!

Sharon Burkley

Deacon, ITOP

LESSONS3 things you must know

1. Working for the ministry is a 24/7 job.

2. There is always something to do.

3. Leadership is often taken for granted in ministry.

What qualities contrib-

ute to success?

Love of the ministry, leadership, brothers and sisters in

Christ.

Unyielding belief in God and the vision of the house.

The gift of exhortation to help bring others up to an-

other level of excellence.

Never stop learning and growing, never resting on lau-

rels.

28

Ministry Toolkit


Definition of A Deacon

The proudest moment I have experienced thusfar in Deacons Ministry was when we had theBishopric Consecration service in September

2008. There were a myriad of things that did notwork as they were supposed to and the Deacons Min-istry had to step it up a notch and do what we dobest.

Prior to the service, we had meetings both withBishop Jordan alone and with the facilitating Bishopdetailing what was expected of us. I was given thecharge of meeting with the ITOP Deacons Ministryand also the CIC Deacons from several churches tobring us into one accord on serving during this time.It was an overwhelming task, but one that I acceptedgladly.

The day before the service was to be held, thingschanged once again, and we had to move the loca-tion back to ITOP. On a Friday night, with a moment’s notice, Deacons Ministry went to work transportingequipment, furniture, and supplies from one locationto another and transforming the sanctuary, class-rooms, and fellowship hall, into a place of service forthe consecration. This included everything fromcleaning, vacuuming, to moving chairs/tables, andsetting up rooms. And then we had to return to thesame place by 8 a.m. the very next morning.

Did we do it? Yes, we did. Was it a major feat to ac-complish? Yes, it was. Can Deacons do what needsto be done whenever it needs to be done? Yes, wecan and Yes, we will! Deacons Rock!

Sharon

TRUE STORY

Here Am I Lord, Use Me!Deacon (Greek. diakonos): servant, waiting-man, minister, messenger

DeaconService

You don’t miss your water until the

well runs dry.

UnityThe state or quality of being one;singleness; the state or quality ofbeing in accord; harmony; mutual

agreement

ServiceThe performance of work or duties

for a superior or as a servant; assis-tance; help; active devotion to God;

work done or duty performed foranother or others; friendly help

ExcellenceThe state, quality, or condition ofexcelling; superiority; possessing

good qualities in high degree; verygood of its kind; eminently good.

Also I heard the voice of the Lord, saying,

Whom shall I send, and who will go for

us? Then said I, Here am I; send me.

Isaiah 6:8

29

Dear Heavenly Father, thank you for allowing us to serve as

deacons in the church, entrusting us to be Your examples of

love, support, and peace to your people in their time of need.

Help us to remember the vision and to work towards

accomplishing it. Continue to keep us and teach us how to be

patient, humble, and considerate of others, to think of others

first and not ourselves. We pray that all that we do would be

pleasing unto you. In Jesus’ name,

Amen.


What Makes An Effective Deacon?

Know their area of "giftedness" in diaconal ministry and take the time todevelop those gifts through study and training.

Commit a certain amount of time and energy to a ministry opportunity inaddition to the time required for meetings.

Maintain a healthy balance between work, family life and church work.

Involve their spouses (if married) as partners in ministry where and whenpossible.

Renew themselves spiritually on a regular basis.

Pray often, individually and with the diaconate.

Celebrate regularly what God is doing.Source: www.diaconalministries.com

DeaconService

30

Ministry Toolkit


“

“

CulinaryAnd he commanded the multitude to sit down on the grass, and took the five

loaves, and the two fishes, and looking up to heaven, he blessed, and brake, and

gave the loaves to his disciples, and the disciples to the multitude.

And they did all eat, and were filled: and they took up of the fragments that re-

mained twelve baskets full.

Matthew 14: 19 - 20

MISSION

Our goal is to serve: Ministers, parishioners, the church

and the community.

In their desire to: Have their physical hunger and thirst

quenched.

By means of: Preparing and serving nutritional food

KEY DUTIES

1. Schedule the preparation and cooking of meals.

2. Insure that sanitary practices are observed in thekitchen and storage areas.

3. Supervise and provide training to all members of thekitchen staff.

INSIGHTS

I worked in the Culinary Ministry when ITOP originated. In response to Bishop’s request I again dedicated my gift

of cooking to this ministry as the head servant. I have been active for approximately 1 year and 6 months.

We are dedicated to coordinating the preparation and serving of nutritional food with each ministry to keep the

body healthy so they are able to fulfill their mission. This facilitates the vision of unity within the Body of Christ

by working together for one common goal. The Culinary Ministry cannot be run by one person alone, it takes a

multitude of experienced and willing participants.

We enhanced the ministry by adding 4 additional cooks. We now are staffed with 5 cooks total. We reorganized

the kitchen and pantry for a more efficient work environment. We purchased additional tools and equipment, re-

stocked the pantry, and recruited dedicated volunteers to assist in the ministry.

One Tuesday night each month we serve those that attend bible study. It is very important because it opens the

door for an opportunity to fellowship with others in the Body of Christ, which is another avenue to foster unity.

In the future, we desire to expand the ministry by providing an alternative to dining out on Sunday by serving

families nutritional food for a lower cost than traditional restaurants. This would allow opportunity for all in the

ITOP family to fellowship as well as save money.

I continually talk about the church’s vision, and practice it by stepping up to assist my staff when there is a need.

I share the duties and enjoy working with my staff for the common goal.

Denise Mills

Lead Cook, ITOP

31

LEADERSHIP

SUCCESS

CulinaryService


measure success?

Success is measured by not making the same mistake

twice and by providing a better variety of quality food.



1. Cooks need proven experience in the culinary field.

2. Each staff needs to be well groomed and clean.

3. Each staff member must show dedication to the ministry

and be willing to follow directions.

RESOURCES

Website: www.tasteofhome.com


1. Never count anyone out.

2. Always expect the unexpected.

3. Learn to be flexible, it’s key.

What qualities contrib-

ute to success?

Having a friendly personality

Open-minded

Books: “Taste of Homes Classic Cookbook” by Readers Digest

“Pillsbury Cookbook” by Pillsbury Publications

Vendors: Wal-Mart

Sam’s Club

Heavenly Father, thank you for this task. I pray that we may

find gladness in all its toil and difficulty, its pleasure and

success. We pray this ministry be in perfect harmony and full

agreement without discord or division. Father, help us to

demonstrate unity through love, faith and action as we

prepare, cook and serve each meal for the nourishment of our

bodies. In Jesus’ name,

Amen.


Always

expect the

unexpected.

32

Ministry Toolkit


“

“

HospitalityAnd above all things have fervent charity among yourselves: for charity shall

cover the multitude of sins. Use hospitality one to another without grudging.

As every man hath received the gift, even so minister the same one to an-

other, as good stewards of the manifold grace of God.

1 Peter 4:8-10

MISSION

Our goal is to serve: The First Family, special visitors and

guests of the ministry.

In their desire to: Experience a warm, friendly and caring

atmosphere.

By means of: Hosting and providing for their needs in a

bountiful and considerate way.

KEY DUTIES

1. Cover the man and woman of God and their children, atand away from church, as needed

2. Prepare for the arrival and stay of the First Family or spe-cial guest weekly by stocking supplies and availing staff towhatever needs arise.

3. Plan for all possibilities before, during and after an event.

INSIGHTS

I am unsure of where the ministry was when I started. The lines were not clearly defined as far as the Hospital-

ity/Armor Bearer roles were concerned. Both Hospitality and Armor Bearer serve a different purpose. Currently,

the role of the Hospitality Ministry is continually evolving. Though Hospitality’s primary responsibility is to be

generous and cordial to our First Family and guest, I am always looking for ways in which to make what we do

more efficient and excellent.

I was approached by a ministry leader concerning my level of service during our Annual Women’s Conference in

Spring of 2008. At such time, I was asked to meet with First Lady Alfreita Jordan to discuss serving in other ar-

eas of the ministry at ITOP. Upon our meeting, Pastor Alfreita explained that unlike some ministries, the Hospi-

tality Ministry is one in which you are selected to be a part of and that after observation during the aforemen-

tioned event, as well as weekly interactions, that both she and Bishop Jordan would like to extend and invitation

to me to lead the Hospitality Ministry. I have served as Hospitality leader since May 2008.

The Hospitality Ministry’s mandate is to be generous and cordial to our First Family and guest, offering a pleas-

ant and sustaining environment, so that those we serve feel a sense of belonging and an assurance that all of

their needs will be met so that they may minister effectively at all times.

I communicate the leadership’s vision to our team by reminding them of the reasons we are here, which is to

serve. We frequently discuss past and upcoming events and find ways in which we can serve the First Family

and guest more efficiently. I keep this alive by consistent communication with the team.

Hospitality truly matters and can make the single most difference between the relationships that are established

between our church and any guest that we my host.

Gina Stevenson

Hospitality, ITOP

33

LEADERSHIP

SUCCESS

HospitalityService


measure success?

Success is measured through the expediency of requests

and lack of distractions during an event because of the be-

forehand preparations.



The ability to quickly assess and respond to the needs of

the First Family and guest.

Flexible and able to multitask

Clear and effective communication skills

Positive attitude

Knowledge of social and dinning etiquette.

RESOURCES

Books: “Leadership Loyalty” by Dr. James Pierce

“At Your Service” by John Fischer

LESSONS

3 things you must know 1. Preparation and timeliness are major keys to the suc-

cess of the ministry.

2. Standard operating procedures are important to facilitate

consistent excellence in every interaction.

3. Though capable in every aspect of Hospitality, failure to

delegate tasks will create an unbalance in other areas.


to success?

Ability to provide an environment where people feel val-

ued and cared for.

Ability to meet new people and help them to feel wel-

come.

Ability to create a safe and comfortable setting where

relationships can develop.

Ability to set people at ease in unfamiliar surroundings.

Teachable and available

Submissive

Love for the First Family

Understand the Vision

34

Ministry Toolkit


Hospitality in the Bible

2 Kings 4:8-11 The Shunamite woman is remembered for herhospitality to Elisha.

John 2:8-10 Jesus’ first miracle was one of luxurious excessand hospitality.

Genesis 18:2-5 Abraham was willing to extend his service tostrangers. Unbeknownst to him, he was entertainingthe presence of God.

Dear Lord, please help us all to be mindful of the reasons that

we do what we do. Help us to offer hospitality without

grumbling at all times and to love what we do. Bless those that

will encounter the Hospitality staff of our church to feel a sense

of belonging and to want to return because of the hospitality

that was rendered. Let us always serve unto you, and help us

to be pleasing in your sight.

Amen.

HospitalityService


“Service you can teach. Hospitality is

in you, and it’s a born, bred thing.”

–Scotto Jr.

35

“

“

UsherBeloved, let us love one another; for love is of God; and everyone

that loveth is born of God, and knoweth God. For He that in these

things serveth Christ is acceptable to God, and approved of men.

1 John 4:7

MISSION

Our goal is to serve: The pastor and congregation.

In their desire to: Minimize distractions to allow God to

move and help those in need.

By means of: Showing love to all who enter and ensure

guidelines of the sanctuary are followed.

KEY DUTIES

1. Stay attentive for distractive spirits in the sanctuary.

2. Minimize distractions of walking, chewing gum, and cryingbabies.

3. Direct every individual according for offering.

INSIGHTS

The Extended Hands Ministry (ushers) provides love while serving in the spirit of excellence to promote unity. I

became involved with the Extended Hands Ministry over 8 years ago, after having the desire to serve the house

of God from cleaning to cooking and even serving the First Family. My desire was to serve the Lord with all my

heart.

When I started Extended Hands we were full of excitement and enthusiasm to serve the house of God, now we

are still excited but somewhat less enthused about serving. I would like to see the ministry grow with a few more

members to lighten the load on the dedicated workers that sacrifice weekly.

Extended Hands missed the mark on a Sunday evening at the Lord’s Supper. Bishop was ready for the congre-

gation to come around and all of Extended Hands were weeping with their heads bowed. I was called out for not

being prepared and affecting the atmosphere. We quickly had a meeting and from that point forward I communi-

cate with Bishop’s Armor Bearer to determine if the congregation will be walking around or if the deacons and

ministers will be serving. Everyone stands at attention as I stand in the middle of the isle and watch Bishop’s cue

to start serving the congregation.

Extended Hands’ most important impact on the overall church is how we show love to everyone that enters

ITOP. Bishop has always told us he does not desire for us to function like the old school ushers; to be sad faced,

mean and rude. Extended Hands will always greet each individual with a smile, hug them respectfully and show

them love at all times.

Frankie Williams

Extended Hands Director, ITOP

36

Ministry Toolkit


We are working for

God. This is His

house.

LEADERSHIP

SUCCESS

UsherService


measure success?

The measure of success is when the congregation enters

and leaves the sanctuary with uplifted heads, hearts and

smiles.



Each member should go through one-on-one training with

the director to learn order of the house and review the

ministry materials.

Each member trains for an entire two months. They work

each post with the director or next in charge to ensure

they understand how to set, work, and flow in that area.

Each member is encouraged to purchase the “Ministry of

Helps” book.

RESOURCES

Book: “Ministry of Helps Handbook” by Buddy Bell

LESSONS3 things you must know 1. People are only carnal beings. When you don’t see love

in them, you have to pull it out.

2. Always watch the pastor’s face and reactions to situa-

tions to defuse the distractions before it disturbs him and

the move of God.

3. Always be prepared and alert at the Lord’s Supper.


to success?

Outgoing personality

Servant attitude

BUDGET



this ministry:

Tithing envelopes $300 / month

Facial tissue $50 / month

Peppermints $20 / month

37

Afew years ago I had an Extended Handsmember walk up to me and say that she hadbeen praying to God to help her with showing

love to people.

When she was young they did not show affection inher household. She said as she was praying Godshowed her my face and said “you must love from

your heart openly, and without expecting anythingback like Frankie.”

She began to weep and say, “if people only reallyknew your heart Frankie. It is God and God alonewho has gifted you with the spirit of love.”

Frankie

My heavenly Father, thank you for the Usher Ministry. I pray

for the spirit of God to continually bind the spirit of the flesh

and allow the Spirit of God to rise in us, so that people may not

see us but see You in all that we do. I pray heavenly Father

that you allow each and every member to be tuned into your

spirit to allow the move of the Holy Spirit to come in and sup

with us. Thank you Father God for the spirit of unity.

Amen.


TRUE STORY

Coordinate special guest seating with Hospitality.

Physically impaired guests should be offered ser-vice to the parking lot.

Altar work requires special training.

Direct people to the baby room/nursery as appro-priate.

Prior to each service, tell seated members to fill inempty seats and sit close.

Make sure everyone is escorted all the way to aseat. Do not leave them alone to find a seat.

No small children should be allowed to go to therestroom alone (under age 10).

During “Do Not Walk” times, do not allow anyonethrough the doors and monitor all walking.

Do not leave your assigned post without relief.

Rules of Order

UsherService

GreeterGreets each patron with a touch as they enter the build-ing and educates and establishes order as needed.

UsherSeat patrons and watch over prescribed areas to main-tain order during service.

Altar WorkerRequires special training. Assist ministers with lap cov-ers when necessary and cover spirit-filled members forpersonal safety.

Responsibilities

Watch and be in tune to the people in assigned sections.

Watch for signals from assigned leader.

Be in tuned to the flow of the spirit.

Watch for wrong or distractive spirits (report as needed).

Things To Watch For

38

Ministry Toolkit


Till we all come in the unity of the faith, and of the knowledge of the Son of God,

unto a perfect man, unto the measure of the stature of the fullness of Christ:

That we henceforth be no more children, tossed to and fro, and carried about

with every wind of doctrine, by the sleight of men, and cunning craftiness,

whereby they lie in wait to deceive

Ephesians 4:13 - 14

“

“

Women’sMinistry

MISSION

Our goal is to serve: The entire church body of females.

In their desire to: To become the Godly, stable women

that God has designed them to become.

By means of: Applying the word of God to our lives,

searching the scriptures, being a doer of the word through

prayer.

KEY DUTIES

1. Facilitate the women’s fellowship services.

2. Making sure the meetings and events run smoothlyand in excellence.

3. Supporting teachers and event planners.

INSIGHTS

The Women’s Ministry has always been an active part of ITOP since its inception. I started in Women’s Ministry

over 12 years ago with First Lady Alfreita Jordan as her assistant. I would assist her with teaching as she

needed. The Women’s Ministry grew in attendance each Thursday night. There was a period that Lady Jordan

took on more and more responsibilities and Bishop Jordan came up with a creative idea based on Ecclesiastes

4:12: A Three-Fold Cord Ministry. This established that three people would share the ministry responsibilities

and consists of the Facilitator, the Teacher, and the Event Planner. This is working harmoniously.

I hope to see more of our women participate in the meetings, conferences, and social activities. We hope to be-

gan to have more outreach outings to visit women’s shelters, nursing facilities, conferences and build hope for

our young ladies to be a part of the Women’s Ministry in the future.

My mission supports the overall ITOP vision in being committed, faithful, and knowing the heart of my Bishop to

carry out the expectations of lining up with his vision. I teach what he has taught and carry myself with integrity,

implementing the vision to the women. We meet their needs with creative ideas, such as bible study, prayer, fel-

lowship, encouragement and social resources that will enhance their lives to the fullest.

Women are emotional beings, and we encourage one another to be real to deal with real life issues. We teach

them that the word will work when you work it. When the women of God walk in unity by loving one another, in-

stead of backbiting, gossiping and tearing one another down, we make a huge impact.

Minister Vernell Jenkins

Women’s Ministry Facilitator, ITOP

39

LEADERSHIP

SUCCESS

Women’sLife Enhancement


measure success?

The measure of success is more than meets the eye. It is

healing, wholeness and the restoration of faith with confi-

dence. When you see this success is eminent.



Maturity and commitment

Faithfulness

Stability in one self

RESOURCES

Books: “Battlefield of The Mind” by Joyce Meyers

“Prayers That Availeth Much” by Germaine Copeland

LESSONS3 things you must know 1. How important faithfulness is.

2. You can’t please everybody.

3. Work with those that willingly show up each meeting,

and God will do the rest.

Website: www.creativeladyministries.com

“If God doesn’t do it, it

won’t be done.”

40

Ministry Toolkit


Heavenly Father, In the name of Jesus I pray for the women of

your kingdom. I pray that you will continue to lead us by your

Holy Spirit. I pray that no weapon that is formed shall prosper.

Strengthen and keep each and every woman; fill them with

your spirit and purpose for their lives. Even as Jesus prays in

John 17:21 that we all may be one as Jesus and you Father

are one. I pray that we will support and love one another, that

you will be glorified and pleased until we all come into the unity

of the faith.

Amen.


1. Meet with the teacher and event planner at the beginning of the year tostart planning. Consider having a lunch meeting.

2. Communicate the vision of the house to one another and listen to oneanother’s input.

3. Create a calendar of events each year.

4. Carry out the plan, no matter who shows up.

5. Pray with the other leaders.

6. Don’t be a busy body and a gossiper.

7. Encourage the leaders when a meeting is not so successful. When youencourage others, God will send others to encourage you.

8. Be faithful. When you are faithful God will cause others to be faithful toyou.

9. Pray for creativity that will bring interesting things to your group.

10. Keep your meetings uplifting, inspiring, and exciting as much as possible.Have food, games, entertainment and fun!

Women’sLife Enhancement

10 Tips For Women’s Ministry Success

41

Neither pray I for these alone, but for them also which shall believe on me through their

word; That they all may be one, as thou, Father, art in me and I in thee, that they also

may be one in us; that the world may know that thou has sent me. And the glory which

thou gavest me I have given them, that they may be one, even as we are one; I in them,

and thou in me, that they may be made perfect in one; and that the world may know

that thou has sent me, and hast loved them, as thou hast loved me.

John 17:20 - 23

“

“

men’sMinistry

MISSION

Our goal is to serve: The men of the church.

In their desire to: Be established in God and to walk in

their God-given kingship.

By means of: Teaching, exhorting, and by example.

KEY DUTIES

1. Pray without ceasing.

2. Calling all the meetings to order.

3. Keeping all records in order including minutes and offer-ings.

4. Study, pray and teach.

INSIGHTS

Our mission is to establish relationships and, in doing so, our desire is to bring men into the unity of the faith and

to become a force of one. The former leader moved on and somebody needed to step up to the plate and take

charge so I stepped up in doing so. I feel like my ministry will be enhanced by the experience. I have been over

this ministry for 2 years.

The Men’s Ministry was in good shape when I started. We had a good leader but when he left we kind of lost

some momentum. Now we are building some great relationships. We are learning each other’s tendencies and

learning how to love one another. In the future I hope for us to operate like a well-oiled machine doing ministry

and having fun together.

We measure success by getting the job at hand done whatever the obstacle and in doing so to God be the glory.

Failure is part of learning. We failed to go through the right channels to have one of our prayer breakfasts and

we had to postpone it. I’m trying to think before I react now and I was concerned about it, but we handled it well.

We are going to do a better job next time and get help from the proper people.

Our men are being more active and we are working at unity. We will take our rightful positions and our spouses

and children will see it, and God’s order can take precedence in all our lives as a result. The proudest moment

for me is when we do the Southside Project, giving food, clothes, and school supplies out to those in need in our

community.

Minister Leonard Jenkins

Men’s Ministry Facilitator, ITOP

42

Ministry Toolkit


How do you motivate men?

LEADERSHIP

SUCCESS

men’sLife Enhancement


measure success?

By getting the job at hand done whatever the obstacle and

in doing so to God be the glory.



Patience

Prayer

Bible Study

RESOURCES

Book: “Zondervan 2004 Pastor’s Annual”

LESSONS3 things you must know 1. Patience and temperance.

2. How to motivate myself and others.

3. We all have struggles.

BUDGET



this ministry:

Prayer Breakfast $1,000

Monthly Fellowship $200 / Quarter

Website: www.LoveTheLord.com

43

Father God I bless you and thank you for your grace and

mercy; Lord I pray for the men’s ministry that we continue to

look towards the hills from which comes all our help. Thank

you Lord for being our helper, I pray that we as men will

continue to come together in unity and in love so that others

will know that we are your disciples and give you all the glory.

In Jesus’ name,

Amen.


A leader of men should consider first “do I have love for the men of God?”

Am I a committed leader?

Is my home in order?

We all have struggles so we must have discernment for all situations.

Communicate your Pastor’s vision.

Know the visionaries heart, and walk in it.

Don’t have your own agenda.

Create an environment that encourages men to communicate and openup with one another.

Men’sLife Enhancement

8 Tips For Men’s Ministry Success

44

Ministry Toolkit


“

“

YouthAnd afterward, I will pour out my Spirit on all people. Your sons and daughters will

prophesy, your old men will dream dreams, your young men will see visions.

Joel 2:28

MISSION

Our goal is to serve: Youth.

In their desire to: Become better Christians and young

people after God’s heart.

By means of: Teaching the Word of God on a young per-

son’s level and having different youth activities.

KEY DUTIES

1. Teach the young people

2. Prepare monthly activities.

3. Meet with youth workers

4. Make sure young people are actively involved and that thechurch presents different activities for young people.

INSIGHTS

I first became involved in the Youth Ministry in 2006 as one of the youth workers. I assisted the former youth di-

rectors with teaching and activities. In the summer of 2009 I was placed as youth minister/director of the youth

department.

When I started as the director, the former youth department had very little connection with the youth of ITOP and

the culture of ITOP. At times, this caused activities, events and lessons not to line up with the needs of the

youth. At times our young people were left bored, uninspired, and unchallenged. Since I've taken over, I've tried

to meet the youth at their point of need and challenge them to live a life as Christ representatives. I’ve also tried

to bridge the gap between those of old and those of young. In the future I hope to challenge our youth to have

dreams, goals, aspirations, and live life to the fullest as Christians.

It is important as a leader that you funnel down the vision through policies, procedures, activities, lessons, and

by your walk alone. These things can only get us so far. One of the components that I added was listening to the

voices in the room. Whether it is the youth workers (those who have decided to work along with me) or the youth

( those who I serve).

As the director of the youth department, it is important that our department lines up with the vision and I give di-

rection to both workers and youth in order to accomplish this goal. It is also important that the youth hear my

voice and my direction in their lives and that I put certain activities and lessons in place that will bring about “A

Force of One”.

I have been blessed to have a wonderful staff. They have achieved and accomplished many things in their own

lives. It would be foolish of me not to allow them to give suggestions and their opinions.

►

45

LEADERSHIP

SUCCESS

YouthLife Enhancement


measure success?

By the lives that young people live and their hunger for the

Kingdom.



1. PATIENCE!

2. Being able to relate to the young people.

3. Being creative and thinking ahead

4. Biblical training

“

“INSIGHTS (cont’d)

As leaders, there are times when the well runs dry and we need fresh ideas to change it up a little. It’s good to

listen to the voices in the room, and it doesn’t make you less of a leader. Here at ITOP we have youth workers’

meeting once a month, and one of the first things I do and continue throughout the meeting is to pull on our

youth workers. I pull on them for new lessons, activities, and things that can be improved.

It allows me as the leader to take on all these new ideas from different perspective and it empowers the workers

to have a voice. Doing this brings about unity and relationship among us. We walk with a oneness, having every

man and or woman in for the team. So before you become mentally drained, listen to the voices in the room.

Minister David Blackshear

Youth Director, ITOPGeneration

breakthrough!

“I believe the youth can break through

and go beyond many of the things our

elders and forefathers have failed to

achieve or have fallen prey to.”

Father, I thank you for your grace, your mercy, and your love. I thank you for

your son and the shedding of His blood which covers us daily. I pray that

you will touch our young people and those who govern them that their

hearts seek after you and that they will not yield themselves to temptations

but overcome them with your guidance through the Holy Spirit. I pray that

they posture themselves to become great men and women of GOD.

Speaking and living out your word and the purpose that you have before

them. I thank you for your many blessings. In Jesus’ name,

Amen.


46

Ministry Toolkit


Study to show thyself approved unto God, a workmen needeth not to be

ashamed, rightly dividing the word of truth. But shun profane and vain

babblings: for they will increase to more ungodliness.

2 Timothy 2:15-16

“

“

Orientation

MISSION

Our goal is to serve: New members

In their desire to: Become acclimated to the ministry.

By means of: Teaching the fundamental doctrines of our

faith.

KEY DUTIES

1. Take in new members.

2. Teach new members the articles of our faith.

3. Reach out to new members to ensure there transition tothe ministry is smooth.

INSIGHTS

The mission of the Orientation Class is to ensure that all members understand what we believe and why we do

the things we do. This helps them to grasp the vision and carry themselves in a way that helps the vision and not

hinder it.

I previously worked as a teacher and did training and developing of teachers. I have been working with Orienta-

tion for two years. The ministry had a stable foundation of teaching the basics of our faith. One area that the

ministry did was to prepare baptism candidates. I reconstructed the literature that the candidates receive per-

taining to baptism, making it more palatable. I am adding to the curriculum that is being taught. I am also re-

vamping the system that transitions members to active participation in ministry. I hope to continue to foster an

atmosphere where new members feel connected to the ministry and its parishioners.

There was a time when the ministry was taking in a lot of people and I did not get to make myself very familiar

with the bulk of them. I began to put activities and procedures in place to ensure that there was a connection

made with all new members.

There are always meetings conducted which allow me to verbally say to Bishop what my vision is. I make sure

that I rehearse it to myself and my assistant. I also share it with those who I teach. I weigh everything I do

against the vision. If it isn’t in line with the vision we discontinue it or make adjustments so that it is aligned with

the vision.

When people understand what the bible says concerning things pertaining to this life and the kingdom, it builds a

confidence in them to live effective and productive lives.

Minister Robin Matthews

Orientation Teacher, ITOP

47

LEADERSHIP

SUCCESS

OrientationLife Enhancement


measure success?

By how many new visitors become members who exemplify

the vision and heart of leadership.



1. Must undergo teacher training conducted by the pastor

and read certain materials. The student must show satis-

factory understanding of materials taught.

2. Must be articulate and a person of understanding.

3. Must show compassion, patience and a heart for people.

RESOURCES

Books: “ITOP Orientation Book” by Pastor Cheryl Jones and adden-

dums by Minister Robin Matthews.

LESSONS3 things you must know 1. There are certain projects that you do not give to others.

2. When beginning to work in such an elaborate area, some

less important jobs may have to be relinquished.

3. Make sure you receive all needed documentation from

the one who preceded you.

TRUE STORY

There are a plethora of people that come intothis ministry. There are those who are familiarwith church and biblical doctrines. Then, there

is the opposite extreme, those who know nothingabout church or the bible.

There was a gentlemen who came to the OrientationClass. He was oblivious to the things of God. He satin class and you can see “Ooohhs” and “Awwws” inhis eyes.

This young man came up to me and began to shareabout how the things taught were foreign to him. Aftersitting under me in the class he was convinced. Heleft making declarations to change certain things inhis life.

I know that it maybe a process, but for one to see abetter way of life as a result of the Word, makes mylabor worth it.

Robin

Whatever your hands find to

do, do it with all of your

might.

48

Ministry Toolkit


It’s my sincere desire and prayer that new member’s

orientation will continue to lay a firm foundation for the church

membership. I pray they will have the confidence of knowing

what the word says concerning the you. It is our hope, this will

give them the foresight and the capacity to see and grasp the

vision of our leadership.

Amen.


First and foremost, say what the visionary says (even when you don’tagree).

Follow him. If he goes to preach show support at events and be there.

Take the vision and make it your own.

Love the ministry and its parishioners. It then becomes easy to walk outthe vision.

How To Interpret The Vision of The Visionary

OrientationLife Enhancement

49

Till we all come in the unity of the faith, and of the knowledge

of the Son of God, unto a perfect man, unto the measure of the

stature of the fullness of Christ.

Ephesians 4:13

“

“

Outreach

MISSION

Our goal is to serve: The entire community

In their desire to: Have their needs met through love and

compassion with physical and spiritual resources.

By means of: Neighborhood projects such as street min-

istry, food and clothing giveaways and having resources

on-hand to serve when needed.

KEY DUTIES

1. Create, plan and maintain a calendar of communityevents.

2. Contact and meet with key members to assist in assign-ments to be carried out.

3. Submit announcements and documentation to the speci-fied department to get events implemented according toplan.

INSIGHTS

The Outreach Ministry mission supports the overall ITOP vision in that our heart’s desire is to reach out to those

that are less fortunate, lost, hurting, needing healing and those in prisons. Our hope is they also can become

what our Bishop’s vision is in Ephesians 4:13.

I became involved in the Outreach Ministry in September of 1997 and have been an active member ever since.

At first, the Outreach Ministry was both Outreach/Evangelism Ministries; evangelizing on the streets, door to

door, going to the Salvation Army, support groups at ITOP, nursing homes and prisons. We also reached out to

serve the Butler Housing Projects in several capacities of outreach bi-weekly by having bible studies and food

and clothing giveaways.

It is now more focused on outreach throughout the communities. We have implemented the “Southside Annual

Food, Clothing & School Supply Giveaway” for the 76104 zip code. This year the Minister’s Revival was added

and children’s activities. I see the Outreach expanding next year to a broader region than the 76104 zip code.

We will implement and add other regions of Fort Worth; reaching out to more families, taking this to another level

and including the Churches In Covenant (C.I.C.) churches as well. My desire is to have a building or room on-

site to have resources in place to meet the needs more on-hand. We’ve missed the mark in Outreach by being

complacent at times. There are those that come in on Sundays desiring help, and there have been times we did

not meet the need.

I believe Outreach and Evangelism are two of the most important ministries in a church because Jesus, our

Chief CEO, has commanded us to “Go ye into all the world and preach the gospel to every creature.” Jesus has

made it very clear to love our neighbor as ourselves, and love is an action word. When we operate through Out-

reach Ministry diligently, and effectively, and sharing our faith with others, this makes a deep impact on the

church to grow exceedingly. Sharing our resources with others has made an impact widely on the ITOP church.

Minister Vernell Jenkins

Outreach Ministry Director, ITOP

50

Ministry Toolkit


The call to ministry is a

lifetime event.

LEADERSHIP

SUCCESS

OutreachLife Enhancement


measure success?

Lending and giving to the poor, and meeting the need of

others that are less fortunate. Helping someone make it

another day, or another step. Jesus said when we have

done it to the least one; we have done it unto him.



Attendance of church orientation class

Heart & compassion for people

Faithfulness

RESOURCES

Book: “Celebrate Recovery Workbook” by Rick Warren

LESSONS3 things you must know 1. Everybody doesn’t have a heart of compassion to reach

out and minister to others.

2. Work with whom and what you have.

3. Be faithful first to God, and please him, and then man

will also be pleased.

BUDGET



this ministry:

Tracts $100 yearly

Flyers $100 yearly

Food (Giveaways) $5,000 yearly

Food (On-hand) $300 yearly

Other Supplies $1,500 yearly

51

Heavenly Father, in the name of Jesus; I pray for the Outreach Ministry

that we will have your heart, your compassion, and your love for those that

we reach out to. I pray that you will anoint each team member that

supports this ministry to be your hands and mouth piece, to preach the

gospel to every creature in all the earth, and to share the good news of

the gospel boldly. Father I pray that we will lay hands on the sick, and they

recover, I pray we cast out demons and do greater works for your

Kingdom oh God, that you will be glorified forever. In the name of Jesus,

Amen.


1. Know that it will not always be successful over night.

2. Sacrifice of time and faithfulness is essential.

3. Everybody will not have the same level of compassion.

4. Sometimes you will go alone; but know who your rewarder is; and that’s God!

5. Outreach ministry is not for the weak in heart. It takes a lot of persistence

OutreachLife Enhancement

Top 5 Things To Consider Before Starting An Outreach Ministry

I ’ve experienced a lot of proud moments in myexperience while working in leadership at ITOP.

In the Outreach Ministry it is not a visual up-front min-istry. Each year when we have a successful event,I’m proud that my Bishop has the heart to allow us tobe a blessing in our communities through the South-side Project.

We are blessed to give out the best and that makesme proud. We also are involved in the Prison Ministrywhere our Bishop sows into Second Chance PrisonMinistry quarterly. I was so proud when we were toldfrom the founders of Second Chance Ministry that ourBishop had made it possible for them to continue totravel from prison to prison in various cities of Texas.

Vernell

TRUE STORY

52

Ministry Toolkit


“

“

EvangelismGo ye therefore and make disciples of people of all Nations baptizing them in the

name of the Father, the Son and the Holy Ghost, teaching them to observe all the

things I have commanded.

Matthew 28: 19 - 20

MISSION

Our goal is to serve: Individuals and churches.

In their desire to: Give their souls to Christ and become

disciples.

By means of: Sharing the good news of the Kingdom in

our communities.

KEY DUTIES

1. Teaching skills and techniques for effective evangelism

2. Sharing the Good News of the Kingdom with those whocome in contact.

3. Ministering the plan of salvation to those who accept thegospel of Jesus Christ.

INSIGHTS

I had been very active in evangelism prior to joining ITOP. After joining, I attended the gift assessment classes

conducted by Bishop Jordan and began to segway into evangelism by preparing and publishing a tract. I have

been actively involved in evangelism at ITOP over the past two years.

I am constantly trying new and different techniques to enhance the Evangelism Ministry to make it more effec-

tive. Our mission supports the vision of ITOP in obedience to the Great Commission of Matthew 28.

My life has been dedicated to doing God’s will of preaching and evangelizing for the past 40 years through many

trials and tribulations. I have determined in my heart to endure to the end that I may reach for the mark of the

higher calling, that I may attain the crown of life that awaits me in the Kingdom of God.

I have personally missed the mark by not being attentive to the opportunities that were presented to me to minis-

ter the gospel to people. This was primarily due to depression and a lack of study as a result of having a per-

sonal pity party.

It is my hope and prayer that I’m able to help others to have a full share in the gospel and to realize the tremen-

dous joy and blessings associated with helping lost souls come to Christ. There is no greater joy in knowing that

you had a part in aiding someone to come to the Lord.

Minister Tim Brandon

Senior Evangelist, ITOP

53

LEADERSHIP

SUCCESS

EvangelismLife Enhancement


measure success?

By the number of people who have come to Christ or who

have rededicated their lives to Christ.



1. Training in speaking and teaching.

2. Experience giving formal and informal presentations.

3. Listening and memory skills.

4. Biblical training

Dear Heavenly Father, I thank you for sending your dearly

beloved Son that whosoever will call upon his name may be

saved. I pray that you will touch the hearts and minds of my

brothers and sisters, that they will see the need to go into the

byways and highways to seek out the lost and share the

gospel of Jesus Christ. I pray dear Father that you will bless

them and meet their every need for food, clothing and shelter

for their obedience in seeking first the Kingdom and your

righteousness. In Jesus’ name,

Amen.


LESSONS7 things you must know 1. There is definitely a learning curve

2. You must take in knowledge, study and process

3. Patience and endurance are critical

4. Enthusiasm goes a long way

5. It’s important to keep a good appearance

6. Show an interest in the person you are speaking to

7. Learn how use questions effectively

54

Ministry Toolkit


“

“

MediaAnd He said unto them, "Go ye into all the world, and

preach the Gospel to every creature.”

Mark 16:15

MISSION

Our goal is to serve: The Church, community, national,

and international audience.

In their desire to: Obtain the word via media such as DVD

and internet broadcast. Both being educational, entertain-

ing, and pleasant to the eye and ear gate .

By means of: Broadcast and internet sermons, concerts,

and special presentations.

KEY DUTIES

1. Provide security surveillance.

2. Provide a historical record of what’s happening at the

church.

3. Produce quality broadcast and internet podcast products.

4. Produce visual effects to set the atmosphere when

needed.

INSIGHTS

The Media Ministry’s mission supports the vision of the house by providing a median for the good works being

done at the house of God to be heard and felt by the masses abroad. It provides opportunities for those that

would not normally have an opportunity to hear the word.

The Media Ministry went through a transition period and was in need of personnel who had skills with cameras

and recording equipment. I had an aptitude for the process and was a willing participant. This opened the door

for my involvement in the ministry. The ministry is in a turn-key state now and is ready to move forward with a

strong ministry effort to help complete the vision of ITOP.

Failure is a part of success and the Media Ministry has had to learn from some of our missteps. We missed the

mark with our first concert. Our lack of knowledge with lighting and sound caused us to produce an inferior prod-

uct. More training and attention to detail prior to the event will help eliminate these occurrences in the future.

The most important impact our ministry has on the church is that it provides a median for people to revisit the

word accurately in all aspects. I communicate the vision of leadership by providing time before and after tapings

and quarterly meetings to rehearse what we’re doing and what we can do to provide a quality product and en-

hance our ministry.

Tony Madden

Media, ITOP

55

LEADERSHIP

SUCCESS

MediaSpecialized Services


measure success?

Success is measured by the feedback of those who have

viewed the product. If it effectively represents the in house

experience, we are doing our job.



Skills using Photoshop, Final Cut, Mac OS, PC OS, vari-

ous suite products.

Understanding lighting technique

Ability to take harsh critique

Singular focus on tasks at hand for long periods of time

Always must be able to meet multiple deadlines

RESOURCES

Web Sites: www.apple.com

www.youtube.com

www.diy.com,

www.cnet.com

LESSONS3 things you must know 1. How time consuming it is to produce a quality product

and how little those who support the ministry know or

understand about the process.

2. How important it is to have quality over quantity when it

comes to personnel.

3. Preparation, preparation, preparation . . .

BUDGET



this ministry:

Up to date video cameras and accessories $10,000 / 5 yrs

Up to date software and Mac computer $3,000 / 3 yrs

Up to date training $1,000 / yr

Blank CDs and DVDs $300 / yr

56

Ministry Toolkit


True Story

Lord, bless us as we go through today’s assignment. Guide us

Father as we focus and aide our pastor in extending your glory

to all within the sound of his voice. Allow us to gather and

recreate the vision and the word. Allow his words and passion

for you and your truth to be manifested for someone outside

this house to see and hear. Keep us safe and continue to bless

all in this house. In Jesus’ name I pray,

Amen.

MediaSpecialized Services


You’re working

for the ministry

not for

gratitude.

My proudest moment was the Inspired by

Fire Word Conference in 2006. It was an

extremely demanding week and Bishop

T.D. Jakes was preaching the Sunday word. There

were guest preachers nightly and requests for DVD’s

and CD’s for each night’s service and a package of

the entire services were in heavy demand.

We handled all tasks with excited excellence. Each

night’s taping was top notch which led to minimal edit-

ing. This expedited the time to get a finished copy to

our bookstore for reproduction and placed in the

packaging for immediate sale shortly after the event.

We also had to coordinate with Bishop Jakes staff to

provide an immediate copy of the service upon the

benediction.

All tasks and demands went off with minimal prob-

lems. Preparation for the event made this possible

and the team understood its role and the importance

of the event to the growth and manifestation of our

pastor’s vision.

Tony Madden

57

“

“

SoundIt is not the noise of the shout of victory,

Nor the noise of the cry of defeat,

But the sound of singing I hear.

Exodus 32:18

MISSION

Our goal is to serve: Any and everyone that needs sound

reinforcement.

In their desire to: Be heard loud and clear.

By means of: Providing quality, and professional service

from the main soundboard.

KEY DUTIES

1. Performance check on sound equipment, instruments

and batteries.

2. Monitor sound during worship services and events.

3. Train staff on the sound board and management of

sound levels.

INSIGHTS

I’ve been active in the ministry for over 8 years now. In the beginning, the sound ministry was operating off of a

basic analog sound system that wasn’t carrying the proper sound to the needed areas. As the church begin to

grow, the sound system needed to be upgraded. I offered my knowledge of sound and lighting and I was asked

to install our present digital sound system. Now we have a state of the art digital sound system that’s providing

superb, crystal clear sound reinforcement. My hope is to become better and learn more about the latest technol-

ogy in sound as we continually upgrade our system.

I communicate the pastor’s vision by show and tell. I show my team how to conduct themselves and how to op-

erate the equipment properly and then I explain when to execute what was shown. I explain the pastor’s flow

and his expectations.

Experience is a good teacher and sometimes we have to learn things through experience in the Sound Ministry.

There was a service when all three microphones went out and there was no sound. After checking every wire

and every power cord, the problem was that all three batteries were dead. We made an adjustment and pur-

chased a battery tester to make sure that never happens again.

Carey Devereaux

Sound, ITOP

SUCCESSHow does this ministry

measure success?

Success is measured by the success of the service. When

a service has no major problems and everyone is happy

with the sound and the equipment used, that is a success..

58

Ministry Toolkit


LEADERSHIP

SoundSpecialized Services



Each member should go through one-on-one training with

the director to learn the sound board and order of the

house.

Each member should have prior sound knowledge.

Each member must be able to work in a fast pace envi-

ronment.


1. Know the flow of the leadership.

2. Always watch the pastor’s facial expressions.

3. Always be prepared and alert.

Do always have a sound check.

Do always check the batteries in the microphones.

Do pay attention to the stage.

Don’t keep your head down for more than 5 seconds.

Don’t leave the sound room.

Don’t show up late.

DOs and DON’Ts of Sound

Lord, empower us to make a joyful noise unto you, that will be

pleasing in your sight. We pray that your word will be poured

out unhindered and in a spirit of excellence. May souls be

saved, lives be changed, and love be shown in all that we do.

In Jesus’ name I pray,

Amen.


59

“

“

PR/MarketingSpecialized Services

INSIGHTS

I was approached about working in Public Relations in 2005. At that time, there wasn’t anyone overseeing that

area of ministry and they were looking for a capable person to fill the position. I agreed to oversee the ministry

and I have been active since that point.

When I started in the ministry, it was non-existent. Everything went through First Lady and there weren’t any

clearly defined lines between administration and Public Relations. I worked with First Lady to establish require-

ments and procedures for submitting information for approval and requesting to have fliers created.

I communicate the pastor’s vision by making it my own and making sure everything the PR Ministry does lines

up with the vision to bring it to fruition. I also make sure I know the heart of my pastor, because if I know his

heart, I know what he expects from my ministry.

Failure is a part of success and the ministry learns from them. One time we had an event in which we purchased

about 5,000 fliers. When the fliers arrived, we passed some out and we stored the remainder in a closet for our

next Sunday service. During the week, Bishop had other pastors requesting fliers to hand out at their church but

none of his staff knew where we had placed the box of fliers. Once First Lady found them, Bishop was very up-

set that we had placed them in a closet instead of putting them in his office. From now on, we always place the

box of fliers in First Lady’s office and we make Bishop aware of exactly where they are.

My proudest moment at ITOP was the re-design of our web site. Our old web site didn’t meet the needs of our

church and it didn’t represent the level of excellence that our church exudes. We worked to completely re-

design the web site and update all the information so that it is functional for our ministry. We now have online

sermons, blogs and online giving.

Alisha Brown

PR Director, ITOP

As cold waters to a thirsty soul, so is good

news from a far country.

Proverbs 25:25

Public Relations/Marketing

MISSION

Our goal is to serve: The church and the internal minis-

tries.

In their desire to: To communicate the vision of leader-

ship to the people and the community

By means of: Printed publications, digital mediums, and

event support.

KEY DUTIES

1. Update the web site.

2. Approve any printed forms of communication .

3. Create fliers or informative handouts for ministries .

4. Handle all aspects of marketing for big events that the

church hosts.

60

Ministry Toolkit


LEADERSHIP

SUCCESS



measure success?

Success is measured by the success of the publications.

Anytime a flier or information on the web site communi-

cates the vision of an event and meets the needs of a min-

istry or the church, that is success.



Communication skills

Computer and design and skills

Writing and grammatical skills

Organization skills

Ability to meet deadlines

RESOURCES

Web Sites:

www.postcardbuilder.com

www.printnoise.com

www.nextdayflyers.com

www.churchplantmedia.com

www.dallasblack.com

LESSONS3 things you must know 1. People don’t understand the time it takes to make a qual-

ity product.

2. People will always want you to do something last minute.

3. Must have procedures and requirements in place.

BUDGET



this ministry:

Quarterly mail outs (1,500 postcards) $1,200 / qtrly

Flier Design & Printing (5,000 fliers) $300

Web Site re-design (one time fee) $3,000-$8,000

Radio Advertisements (KHVN or 94.5 KSOUL) $500-$1,000

61

Heavenly Father, I thank you for the PR Ministry and the place that it has

in this church. I ask that you would continue to guide us as we

communicate the vision of this house to your people. I pray that we touch

those outside the four walls and draw them in to the church to experience

you. In Jesus’ name I pray,

Amen.


1. The person overseeing your PR Ministry should have a background in writing and ad-

ministration. They should be professional and have great communication skills.

2. The role of the PR department should be clearly defined. Your PR department is your

ministry’s first impression so make sure it’s a good one.

3. Make sure all printed communications are checked and approved by the PR department

before they are sent out.

4. You should have a process for requesting and creating fliers. You should also have a

process for approving printed materials that individual ministries create.

5. Start small where you are and grow your PR department as your budget allows.

6. Don’t be cheap! Invest in quality materials.

7. Don’t expect immediate results. It takes time to build awareness. It won’t happen over-

night so be patient.

8. You absolutely, positively must have a web site! It can be simple and informative but it is

a necessity.

9. Your members are your best marketing tool.

10. Be creative and have fun! Don’t be afraid to try new things. When you’re excited, people

get excited with you and they want to get involved.


10 Tips For Church Marketing Success

62

Ministry Toolkit


Lord, I have loved the habitation of thy house, and the

place where thine honour dwelleth.

Psalm 26:8

“

“

Decorations

MISSION

Our goal is to serve: The whole church

In their desire to: Beautify the house of God in

every way.

By means of: Making sure the decorations are al-

ways in order and excellent .

KEY DUTIES

1. Keep the church and its events beautified.

2. Keep all flower arrangements clean and orderly.

3. Make sure the church has everything needed for the up -

keep and decorations for events, on a monthly basis.

INSIGHTS

Bishop Jordan desires the House of God to be in excellence and I support that vision. In 1 King 6, God tells

Solomon to build a house and He gives instructions as to how it should be built. Solomon sat down, planned and

obtained very expensive and costly materials to build the temple. This included beautiful linens, silks from differ-

ent areas and wood, made of cedar. We need to beautify the house of God even as he did to set the atmos-

phere for God so when people enter the sanctuary for praise and worship they will experience excellence.

I communicate Bishop’s vision by implementing and communicating the vision when we meet to do the work. I

let my staff know what the visionary expects and wants from us, and this brings understanding that this is the

Lord’s house and it is sacred.

In the beginning, there was no particular person in place to decorate, and it was done as needed. Today key

people such as myself have been put in place to operate the Decoration Ministry.

The most important impact my ministry has is the atmosphere of excellence. It is evident as soon as you walk in

the doors of the church.

Dottie Robinson

Decorations Ministry, ITOP

63

Do what you love and love

what you’re doing.

LEADERSHIP

SUCCESS

DecorationsSpecialized Services


measure success?

Success is measured by how well the house of God is kept

in order. It should look beautiful because it’s the place

where God dwells.



Creativity

Willing to work hard and sacrifice your time.

Having the gift and talent to decorate.

RESOURCES

Magazine: Southern Living

Floral Design

LESSONS3 things you must know 1. Know the budget details.

2. Get more information from the planner.

3. Make sure vendors are qualified to do the job.

BUDGET



this ministry:

Christmas Decorations & Parties $500 / yr

Graduation Luncheon $150 / yr

Table Cloths & Napkins $250 / yr

Floral Decorations $150 / yr

All Bathroom Decorations (men & women) $300 / yr

Vendors: Garden Ridge

Hobby Lobby

Target

Walmart

64

Ministry Toolkit


Father in heaven, I lift up my gifts to you and ask

that you will give ideas and creations to glorify you.

May the work of our hands be pleasing to thy sight

and bless your people here on earth. We are

grateful for your temple and even more thankful for

the people inside. We pray that all we do be done

unto you. In Jesus’ name,

Amen.


D: Delight: Delight thy self in the Lord. (Psalms 37:4)

E: Edify: for the edifying of the body of Christ. (Ephesians. 4:12)

C: Can: I can do all things through Christ. (Philippians 4:3)

O: Order: Do all things decent and in order. (I Corinthians 14:40)

R: Reach: Reach for the mark of the high calling. (Philippians. 3:14)

A: Anxious: Be not anxious about anything. (Philippians 4:6)

T: Tithes: Bring all ye tithes into the store house. (Malachi 3:10)

I: Increase: The Lord will bless thee in all thy increase. (Deuteronomy 16:15)

O: Obedient: If ye be willing and obedient ye shall eat the good of the land. (Isaiah 1:19)

N: Name: Jesus said ask anything in my name, I will do it. (John 14:14)

DecorationsSpecialized Services

According To The Word: Decoration

65

“

“

BookstoreStudy to show thyself approved unto God, a workman that

needeth not to be ashamed, rightfully dividing the word of truth .

2 Timothy 2:15

MISSION

Our goal is to serve: The members, covenant part-

ners, and guests of the church.

In their desire to: Seek the Word of God for an-

swers, direction, and spiritual growth.

By means of: Making available literature, reference

tools, and study aids.

KEY DUTIES

1. Provide customer service/support to church members,

partners, guests

2. Oversee all financial and administrative responsibilities of

bookstore (purchases, stocking, reconciling accounts)

3. Service vending machine (stock products, purchase vend-

ing supplies, oversee maintenance/repair)

INSIGHTS

The Word of Life Bookstore was established in February, 1998, and I have been a part of the ministry since its

inception. I became involved as a result of my leadership position within the ministry and was appointed to as-

sist the Store Manager when ITOP first endeavored to establish a church bookstore.

I was responsible for beginning the ministry, so where it was when I started was a concept of Bishop Jordan and

the first Store Manager. It began as a small area in the prior location at 4733 E. Lancaster, with a library of do-

nated books and products, and a few purchased books, Bibles, and videotapes. There was no cash register,

counter, or much floor space. Since that time, we have grown to the current location (our 3rd), with the possibil-

ity of ordering and offering any type of product desired by our customers. We serve as the ITOP merchandise

marketplace, utilizing a top-notch bookstore P.O.S. system, complete with the ability to process debit/credit

cards. In the future, the hope is to be able to serve independently of the ITOP ministry and become a self-

sufficient Christian bookstore; still on the ITOP property, but without having to use church financial support.

We get it done! If there is anything any ministry needs as it relates to books or materials, the Word of Life Book-

store has established a reputation of being able to handle it. This impacts the ministry by making sure material

are available in a timely and efficient manner to conduct ministry in excellence.

I live Bishop’s vision and encourage my team to do the same. Constant focus on the vision and not allowing

obstacles or situations to deter me help to keep the vision alive. As I work, they work. It is difficult to ask some-

one to do something that you, as a leader, are not willing to do. If no one else is passionate about the book-

store, I am, and I make every effort to pass that on to those who work alongside me.

Sharon Burkley

Word Of Life Bookstore, ITOP

66

Ministry Toolkit


LEADERSHIP

SUCCESS

BookstoreSpecialized Services


measure success?

Success is measured for this ministry by the number of

lives that have been impacted, the eyes and minds that

have been opened by the enlightenment of the Word of

God, and the increased support of our customers.



Administrative/Clerical

General Bookkeeping

Strong customer service

RESOURCES

Book Web Sites:

Cbaonline.org—Christian Booksellers Association

Christianbook.com—Books, Bible, Christian products

Destinyimage.com

Gospelpublishing.com

Harrisonhouse.com-

LESSONS3 things you must know 1. Ordering a book and PAYING for a book are totally

separate things.

2. Not everyone is as excited about the written word as you

are.

3. Ministry can be very frustrating, but at the same time,

very rewarding.

BUDGET



this ministry:

Bookstore Manager $79 / month

National Processing Center (debit/credit card) $25+ / month

Vending Supplies $75+ / month

Books & Merchandise $200+ / month

Office Supplies $50 / month

67

To whom much is given, much is

required.

RESOURCES (cont.)

Vendors:

No Name Ads (T-Shirts)

Candee Henderson

(817) 370-1919

Allen Display (Shelving)

14301 Sommerville Court

Midlothian, VA 23113

(800) 999-2373

www.allendisplay.com

Brodart Library Supplies

100 North Road

McElhattan, PA 17748

(888) 820-4377

www.shopbrodart.com

ProForma

8800 East Pleasant Valley Road

Independence, OH 44131

(800) 825-1525

www.proforma.com

Bookstore Manger—POS System

201 Fannin Street

Abilene, TX 79603

(800) 997-6724

www.bookstoremanager.com

Public Space Plus (stanchion posts, line control, signage)

2436 E. Randol Mill Road

Arlington, TX 76011

(817) 633-5001

Athletic Lettering (Customized Merchandise)

125 S. Jennings Avenue


(817) 338-0422

www.athleticlettering.net

Church Bookstore3 Benefits

1. Helps to focus the local vision

2. Support church ministries

3. Encourage study/spiritual growth in ministry


68

Ministry Toolkit


How To Begin

1. Seek support from Pastor

2. Consider requesting book donations from membership; establish library to share books

3. Set up book table in foyer, fellowship hall, available open area

4. Request seed donation from church ministry; utilize church support

5. Begin Book Club; access active readers in ministry

6. Collaborate with church ministries; order books for Women’s ministry, Education, pastor/

ministers

7. Book Tours; visit local area church bookstores of various sizes

8. Establish relationships with other bookstore managers

9. Attend conferences/training to educate yourself; seek knowledge

10. Check out bookstore websites

11. Do not despise small beginnings

Father God, I pray that you will always lead and guide the leadership,

team members, and patrons of the bookstore in the path of righteousness.

Keep us as we endeavor to seek your face, be enlightened by your word,

and apply your teachings to our daily lives, continually striving to

accomplish our predestined purpose. In Christ’s name,

Amen.



Contributors

Tonya Wright

Linda Bryant

Nichole Holliday

Jermaine Marshall

LaToya Davis

Demetrice Trammell

Danielle Duncan

Ronnie Brown

Daryl Davis

Sharon Burkley

Denise Mills

Gina Stevenson

Frankie Williams

Vernell Jenkins

Leonard Jenkins

David Blackshear

Robin Matthews

Timothy Brandon

Tony Madden

Carey Devereaux

Alisha Brown

Adrian Parker

Dottie Robinson

Documents

Merging Hearts Ministry Toolkit