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MEMBERS HANDBOOK
Contents
MEMBERS HANDBOOK ....................................................................................................... 1
BACKGROUND ...................................................................................................................... 2
MANAGEMENT CONTROL ................................................................................................... 2
CLUB FACILITIES .................................................................................................................. 4
CATEGORIES OF MEMBERS/ENTRANCE FEE ................................................................... 6
MEMBERS’ SONS ............................................................................................................... 11
MEMBERSHIP CARDS ........................................................................................................ 11
MEMBERS DISCIPLINE....................................................................................................... 12
DRESS REGULATIONS....................................................................................................... 12
PAYMENT OF MONTHLY BILLS ......................................................................................... 13
PARKING & TRAFFIC ARRANGEMENTS ........................................................................... 14
COMPLAINTS AND SUGGESTIONS ................................................................................... 15
RECREATION / ENTERTAINMENT ..................................................................................... 15
GUEST ROOMS .................................................................................................................. 16
LIBRARY .............................................................................................................................. 18
SHOPPE .............................................................................................................................. 20
CLUB SPORTS FACILITIES ................................................................................................ 21
ANNEX 1 .............................................................................................................................. 22
ANNEX 2 .............................................................................................................................. 22
ANNEX 3 .............................................................................................................................. 23
ANNEX 4 .............................................................................................................................. 25
ANNEX: 5 ............................................................................................................................. 26
ANNEX 6 .............................................................................................................................. 28
ANNEX 7 .............................................................................................................................. 29
Page 1 of 30
BACKGROUND
The Lahore Gymkhana was founded as “The Lahore and Mian Mir Institute” in 1878 in the Lawrence Gardens
opposite the sprawling estate of the Governor House, the imperial symbol of power and authority of the Raj.
The building of the Institute comprised mainly the Lawrence and Montgomery Halls. It aimed at providing social
and intellectual recreation for the residents of Lahore and the Lahore Cantonment. The Lawrence Hall, the
building facing the Mall was built in 1861-62 in memory of Sir John Laird Lawrence, the first Chief
Commissioner (1853-57) and Viceroy of India (1863-69), while the Montgomery Hall facing the central avenue
of the Bagh-e-Jinnah was built in 1866 to commemorate Robert Montgomery, second Lt Governor of the
Punjab (1859-65) from contributions made by the native Chiefs. These Halls were nrincipal centres of festivities
and social life for the elite of Lahore of the Raj era.
The name of “Lahore and Mian Mir Institute” was changed to The Lahore Gymkhana on 23rd March 1906, and
has thus stood since then. The premises was taken over by the Government of Punjab in 1972 and now
houses the Quaid-e-Azam Library. Resultantly, the Club was moved to its present location at The Upper Mall,
which was previously The Golf Club of Lahore Gymkhana spread over an area of 117 acres of land leased frcm
the Punjab Government. The foundation stone of the present building was laid on 5th March 1968 by the then
Chairman of Lahore Gymkhana Nawab Muzaffar Ali Qizilbash. The building was completed and occupied on
16th January 1972, the cost of which was borne by the members.
The Lahore Gymkhana cricket ground and pavilions, in the Bagh-e-Jinnah, are marvels of scenic and
architectural beauty. Spread over an area of 73 Kanals of land obtained from the Punjab Government on
long lease, the Lahore Gymkhana cricket ground had been the venue of all domestic and international
matches played at Lahore before the construction. of Gaddafi Stadium. Even now it hosts several
domestic and inter-club fixtures. Watching a cricket match on a Sunday on this historical ground can be
source of immense enjoyment.
MANAGEMENT CONTROL
The final control and ultimate authority over the affairs of the Lahore Gymkhana Club vests in the permanent
members through General Meeting. The management of the Club is conducted through the Committee of
Management elected at the Annual General Meeting. Any member who has, completed five years as a
Permanent Member is eligible for election to the Committee. An elected member can serve on the Committee
for three consecutive terms of one year each. After three consecutive terms, a member is eligible for re-election
after the expiry of one year of retirement from the Committee. However, the maximum number of years/terms
for which a member can be elected / appointed to the Committee is six years. The Committee, from amongst its
members, elects a member to be the Chairman of the Committee. To conduct the affairs of the Club, the
Committee of Management appoints sub committees and makes rules, sub-rules or bye-laws consistent with
the Memorandum & Articles of Association of Lahore Gymkhana.
CLUB SECRETARY AND ADMINISTRATION:
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The Committee of Management appoints a Secretary of the Club for the general administration of the
affairs of the Club and to give effect to the decisions of the Annual General Meeting and the meetings of
the Committee of Management. Subject to overall control of the Committee, the duties of the Secretary
are such as the Chairman may prescribe from time to time in that behalf.
CORRESPONDENCE:
All correspondence in connection with the affairs of the Club is to be addressed to:
Secretary
Lahore Gymkhana
Shahrah-e-Quaid-e-Azam, Lahore.
OFFICE TIMINGS:
The Club office timings are daily from 08:30 a.m. to 05.00 p.m. with half an hour break from i to 1.30 p.m.
These timings are subject to change.
CLUB TIMINGS:
The Club remains open all days of the week from 06:00 a.m. to 12 midnight or as amended by the
Committee of Management. If any member or his guest remains on the Club premises other than the
Hostel, after the closing hours except on such occasions as approved by the Committee, he shall be
liable to be refused service or pay late fee as fixed by the Committee.
TELEPHONES:
The telephone numbers of various offices of the Club are:
5756491
5756689
SECRETARY: 111-111-231
PA TO SECRETARY: 5756690-95
EXCHANGE: 5750302
GOLF CLUB: 5750301
CRICKET: 9201012
5756697
5756795
HOSTEL: 5756492
FAX: 5756696
Page 3 of 30
MANAGER ADMIN: 5756698
MANAGER F&B: 5750305
MANAGER ACCOUNTS: 5758887
MANAGER MIS: 5878316
LIBRARIAN: 5758346
IN-CHARGE SHOPPE: 5873361
USE OF TELEPHONES:
Members using any of the Club telephones are required to make payment by signing the voucher for the
amount as laid down by the Committee. The calls are expected to be brief and in no case of more than
three minutes duration.
MOBILE PHONES:
Use of mobile phone is strictly prohibited inside the Main Building and at the Golf Course.
CLUB FACILITIES
Club offers a wide range of facilities to its Members. Main Building of Lahore Gymkhana is fully air conditioned
having a spacious lobby, a cozy sitting lounge called the Golf View Lounge with a sitting capacity of about 100
persons, banquet hall sufficient for about 100 persons, a TV lounge with 56″ TV covering cable transmission of
all world programmes, a spacious and leisurely Chandni Lounge for those who prefer a little bit of seclusion, a
tastefully decorated Dining Hall for 60 persons serving quality Pakistani and continental cuisine, a Shoppe, a
Golf View Bar for snacks, in addition to a Family Café and Chandni Cafe for casual dining or snacks. The Club
offers to its members almost all major indoor and outdoor sports facilities like Billiards and Snooker, Cards,
Cricket, Golf, Gymnasium, Squash, Swimming and Tennis. The Club also has 67 Guest Rooms for the Out-
station guests of Lahore Gymkhana members and members of the affiliated Clubs. A brief description of
various facilities and amenities is as under:
GOLF:
Lahore Gymkhana takes genuine pride in its par 72 Golf Course with artfully crafted 18 holes. Arguably, one of
the best and oldest golf courses in the Sub-Continent; it remains the venue of many national and international
tournaments throughout the year and also facilitates practice through a floodlit Driving Range.
TENNIS:
The Club has nine grass and three hard courts. All the three hard courts have lighting facility where
members can play after sunset.
Page 4 of 30
BILLIARDS:
The Club has a luxurious air-conditioned Billiards/Snooker room with three very well kept and fully
equipped tables having beautiful modern lighting system.
CARD ROOM:
A very spacious, tastefully decorated and fully air-conditioned Bridge/Card Room is a popular spot for
card playing members. It also remains the venue of many national Bridge tournaments.
LIBRARY:
Located in the basement, the Club Library maintains a large collection of books on a wide range of
subjects with all latest addition of the books of famous authors. The Library also has the facility of
Internet, E-mail and photocopying etc.
READING ROOM:
The Club Reading Room is also situated in the basement. It is well lit, away from noise with pleasant
atmosphere for members to read newspapers, magazines and periodicals covering a variety of subjects
and tastes.
SWIMMING POOL:
Two Swimming Pools, one exclusively for ladies, with Sauna and Steam Bath facilities are available along
with the services of Coach and Lifeguard. A separate pool for children is also available as part of the main
swimming pool.
SQUASH COURTS:
The Club has two air-conditioned courts with glass walls, wooden flooring and spacious seating capacity.
Two air-conditioned solid wall, wooden flooring courts are also available for members’ children and non-
earning members. One of these courts is designated for female players. Each of the two sets of courts
has ancillary facilities of showers, changing rooms and lockers.
GYMNASIUM:
Located in the basement, the club Gymnasium is fully air-conditioned and ventilated. It is equipped with
latest machines and exercise tools. Guidance in the matter of exercise is provided by two qualified/trained
Coaches. A modern state of the art Health Club is under construction at the back of main swimming pool.
DINING HALL:
The Club has a fully air-conditioned and tastefully decorated Dining Hall where high standard and quality
Pakistani and Continental cuisine is served.
Page 5 of 30
GOLF VIEW LOUNGE:
A tranquil retreat for the retired and a serene place for those who wish to relax over a cup of tea / coffee,
the Golf View Lounge is a popular spot for members. It affords a commanding view of the lush green rear
lawn and sprawling golf fairways with lines of swinging trees beyond. It is indeed, a unique experience to
have a snack, tea/coffee or soft drink in the cozy and comfortable environment of the Lounge.
FAMILY & CHANDNI CAFÉ:
In addition to the main dining hall the Club has two very popular spots known as the Family Café and
Chandni Café to cater for those who prefer causal dining or snacks. These tastefully decorated facilities
have pleasant atmosphere with light music in the background to add to the dining pleasure.
REAR LAWN:
The lush green and spacious lawn at the rear of the main building is the venue for the Club’s musical
programmes, entertainment functions like grand tambola, fun fair, basant mela as also for weekly
buffet/B-R-B-Q dinners. From the adjoining Golf View Lounge, the rear lawn together with the sprawling
Golf Course offers a breath taking view.
CRICKET:
Located in the midst of historic Bagh-e-Jinnah, the Gymkhana Cricket Club is one of the most beautiful
and oldest cricket clubs in Lahore where domestic and international cricket tournaments are held.
GUEST ROOMS:
Lahore Gymkhana has two blocks of Guest Rooms. The Old Block and the recently built New Block are
for the convenience of out-station members, guest of Lahore Gymkhana members and guest members
from affiliated clubs. The Old Block has 20 rooms while the New Block comprises 47 rooms. All the rooms
are suitably furnished and the charges are reasonable.
CATEGORIES OF MEMBERS/ENTRANCE FEE
There are eight categories of membership of Lahore Gymkhana Club:
1. Regular Members
2. Permanent Members
3. Out-Station Members
4. Honorary Members
5. Mess Members
Page 6 of 30
6. Absentee Members
7. Non-earning Members
8. Corporate Members
9. Lady Members
10. Foreign/Diplomatic Members
In addition to the above, the Committee may, at its discretion, permit an applicant to use the Club facilities
before finalizing the matter of his/her admission in accordance with Article 4(vi) of the Memorandum and
Articles of Association. Such users of Club facilities are not entitled to bring in guests or book guest
rooms or party halls.
The admission procedure and rights and obligations of Members under various categories are given in
the Memorandum & Articles of Association of the Club.
(a) REGULAR MEMBERS: i. Such persons who are residents of Lahore or Lahore Cantt may be admitted as Regular
Members of the Lahore Gymkhana by the Committee under the Articles.
ii. Regular Members are entitled to the enjoyment of all amenities provided by the Lahore Gymkhana but
they are not entitled to take part in or vote at the General Meetings of the Lahore Gymkhana.
iii. Regular Members will ordinarily pay in cash for the goods supplied to them. They may, however, sign
for these supplies to the extent of the deposit placed by them with the Lahore Gymkhana which shall
not be less than Rs.3000/- at a time.
(b) PERMANENT MEMBERS:
i. All those Regular Members who are/have been made Permanent by the Committee of
Management from time to time.
ii. Regular members may, after a period of five years, be admitted as Permanent Members of the
Lahore Gymkhana if there is a vacancy in the number of Permanent Members of whom the limit shall
be fixed by the General Body on the grounds of good management. However, the existing vacancies
shall be filled at the ratio of 80% on seniority and 20% by the COM.
iii. Regular Member may not be granted Permanent Membership on any of the following grounds:-
Being a defaulter in payment of dues on more than three occasions and having been posted
on that account.
Having been involved in any incident or activity considered by the COM to be prejudicial to the interest of the Club or discipline of the members. This will include any misconduct (Article 11) etc. by the family members or guests of the member concerned.
Page 7 of 30
Having acquired an undesirable reputation.
Not using the Club enough.
iv. Member will be entitled to sign, without deposit, for the goods purchased by him in the
Lahore Gymkhana up to a limit of Rs.3000/- (this limit may be changed by the Committee of
Management as circumstances warrant).
(c) OUTSTATION MEMBERS:
1. Out-station membership shall not be available to those members who are on “Invitation” or are
regular. It shall also not be admissible to those members who are “POSTED” out by, the Club.
However, Permanent Members, who shift their residence or place of business to an outside station,
from the limits of Lahore or Lahore Cantt for a period of six months or more, on application made in
that behalf, may be treated as out-station members.
2. Members shifting their residence outside Lahore are required to inform the Club in writing well in
advance of their departure. Their status during the same period shall be “Outstation Member”. On
return, the members should inform the Club in writing of their arrival in Lahore so that their
membership is made operative. Permanent members when “Outstation” are also charged reduced
monthly subscription. The Regular Members irrespective of their place of posting/residence will
have to pay full monthly subscription.
3. An outstation Permanent Member will pay Rs. 250/- per month inclusive of the use of Library and
other indoor amenities, including films shown by the Lahore Gymkhana. This will not cover games
subscription. Also, if such member uses the Lahore Gymkhana for more than eight days in a month
he will be charged full subscription for the month for a Regular/Permanent Member.
(d) HONORARY MEMBERS:
The Committee may invite any distinguished personage, whether resident in the country or a visitor to
Pakistan, to be an Honorary Member of the Club.
(e) MESS MEMBERS:
The Committee may, at its discretion, on the request of the Commanding Officer of a Unit stationed in
Lahore Cantonment, elect members of that Unit’s Mess as members of the Lahore Gymkhana, without
entrance fee.
i. For member of a Mess to become a member of the Lahore Gymkhana it shall be necessary
for him/her to submit a form of application duly countersigned in token of their support by the
Officer Commanding of his/her Unit and the Mess President or Mess Secretary of the Unit.
ii. On a member being so recommended and on his/her name being accepted he/she shall, ipso facto,
become a member of the Lahore Gymkhana and shall individually be subject to the provisions of
the Memorandum and Articles of Association of the Lahore Gymkhana.
Page 8 of 30
iii. Liability for the collection of all dues from Mess Members shall fall upon the Unit which
sponsored them.
iv. Any Mess Member, either on transfer from Lahore Cantonment or on leaving the Defense
Services, shall cease to be a member of the Club.
(f) ABSENTEE MEMBERS:
i. Subject to Article 5, any member going out of the country for more than one calendar month will
be an Absentee Member. Members leaving for overseas are required to inform the Club in writing well in
advance of their departure. Their status during the same period shall be “Absentee Member”. On return,
the members should inform the Club in writing of their arrival in Lahore so that their membership is made
operative.
ii. Permanent and Regular “Absentee” members are charged subscription @ Rs.50/- per month, for
the absentee period, with a maximum of upto Rs.1,000/- on their return to the country, before
converting their membership status to the normal membership.
(g) NON-EARNING MEMBERS:
Children of members between the ages of 18 and 27 may be taken as non-earning members. Such
category of members will be entitled to use only the sports facilities of the Club and will not be allowed to
use the Main Building, without being accompanied by their parents.
(h) CORPORATE MEMBERS
Public Limited Companies quoted in the Stock Exchange will be eligible to become Corporate Members,
upon payment of fees determined by the Committee from time to time. Such membership shall be open
only to the Chief Executive or his nominee who should be a member of the Company not below the rank
immediately under the Chief Executive. However, foreign state owned companies are eligible for
Corporate Membership without their registration with Stock Exchange.
(i) LADY MEMBERS:
Upon death of a member the spouse, on request, within a two year period, may be enrolled as LADY
MEMBER without any membership fee. However, the LADY MEMBER shall not be entitled to attend
General Body meetings or to cast vote in Club elections. This membership shall automatically terminate
on death or resignation.
(j) FOREIGN/DIPLOMATIC MEMBERS:
Pakistanis having dual nationality and foreigners of non-Pakistani origin can be enrolled as Members for
three years at a time against payment of US $ 5000/-. Members of foreign diplomatic missions can be
offered membership against a fee of US $ 1000/- for one year on year to year basis.
Page 9 of 30
PROPOSER-SECONDER:
1. When a candidate for club membership is called for interview, his/her Proposer/Seconded must be
present at the given time to introduce the candidate to the members of the COM before the interview.
2. Candidates who are obliged to change their Proposer/Seconded due to a valid reason must obtain a
formal permission in this behalf at least one week before the date of interview.
MEMBERS MORE THAN ONE WIVES:
When a member has more than one wives, only one wife and her children can avail of the Club facilities
and it shall be the first wife and her children unless the Member expresses his will in writing to exclude
the name of the first wife and her children from the computer record and nominates the other wife and her
children for issuance of club membership cards.
PREREQUISITES FOR GRANT OF MEMBERSHIP TO
MEMBERS’ CHILDREN:
Prerequisites for the grant of club membership to members’ children would be the same as applicable to
candidates for Open General Membership with the exception that in the case of daughters of Permanent
Members the educational qualification will be reduced to FA/FSC or equivalent while her spouse has to
be at least a graduate.
ENTRANCE FEE Membership Category Fee Other than Government Servant 12,02,000 Serving/Retd Government Servant 1,77,500
Member’s Children for Non-earning 5,000
Member’s Children for Regular 152,000
Corporate for 15 years 2,502,000
Change of Nominee (Corporate) 30,000
Foreigners for two years US$ 6,050 Foreigners for one years US$ 3,850
Diplomats for one year US$ 3,300
Mess/Temporary 72,000
Page 10 of 30
1. For the purpose of Club Entrance Fee, Government Servants are defined as those who have
entered the services through Federal or Provincial Public Service Commission or through Inter-
Services Selection Board.
2. Difference of Entrance Fee, if any, at the time of grant of Membership, will be charged accordingly
MEMBERS’ SONS
Permanent Members’ sons who apply for the Club Membership before termination of their Non-earning
Memberships are allowed to avail of the Club facilities even after the age of 27 years till they are
interviewed and admitted as members in their own right.
Members sons who leave the country during the ages of 20-27 for higher education and lose their Non-
earning Membership status will be allowed to avail of the facilities of the Club on their return from
overseas; provided:
1. They are not over the age of 27 years,
2. They pay up their dues of absentee period, and
3. Apply for the Club Membership under Members’ Children quota
They will then be allowed to avail of the Club facilities till they are interviewed and admitted as members
in their own right.
ENTRANCE AND SUBSCRIPTION:
Entrance fee, development charges, monthly subscription and charges for games, library, cinema show
etc shall be levied on all categories of members at the rates, specified by the Committee in its discretion
from time to time. These rates can be carried or rescinded by a majority resolution in a General Body
meeting. The rates approved by the General Body shall be applicable from the date of such decision. As
the entrance fee and other charges are subject to change from time to time, information about current
fees and charges can be had from the Secretary.
MEMBERSHIP CARDS
All members should obtain “Gymkhana Membership Card” for themselves and for their family members.
This card serves as an Identity and Credit Card for use in the Club. When using the Club facilities the
card must be produced:
i. When requested by a member of the Club staff or Management at any time in the Club.
Page 11 of 30
ii. When signing voucher/s.
iii. For identification during Club functions and while on sports grounds.
iv. No entry will be allowed in the Club functions and No Service will be provided anywhere in the
Club without Membership Cards).
MEMBERS DISCIPLINE
The Committee may call upon any member, who fails to comply with any of the Article of Association,
Rules, Bye-Laws or directions of the Committee, or who may be guilty of conduct regarded by the
Committee as prejudicial to the interests of the Lahore Gymkhana, to show cause as to why such conduct
should not be dealt with by the Committee.
The Committee will dispose of all cases of Violation of Club Rules by the Members as under:
1. 1st Violation — Suspension of Membership for a period depending on the severity of violation..
2. 2nd Violation — Change of membership status from Permanent to Regular and Regular to Invitation.
3. 3rd Violation — Termination of membership with due notice.
4. In case of violation of Rules by an Invitation member his Invitation will be straightaway withdrawn.
5. In case of Violation of Rules by a Non-earning Member his Non-earning Membership will be
suspended for a period ranging from 3 to 12 months.
6. In case of a violation or misconduct of a very serious or grave
nature by a member, the Committee may proceed to terminate his/her membership straightaway.
CESSATION OF MEMBERSHIP:
Members of all categories, including Permanent Members, shall cease to be such upon:
1. Tendering resignation in writing to the Secretary.
2. His or her name having been removed under Article 6, or
3. The passing of a resolution by not less then three-fourths of the membership of the Committee
of Management excluding him or her from membership.
DRESS REGULATIONS
Page 12 of 30
PAYMENT OF MONTHLY BILLS
Monthly bills are to be paid by 30th of each month following the month to which they relate. Payment may
be made in cash or through cheque drawn in favour of Lahore Gymkhana Club or through a credit card.
Page 13 of 30
Payment of bills may be made between 08:00 a.m. to 11:00 p.m. to the Cashier of the Club and receipt
be invariably obtained.
The Cashier office remains closed during the prayer times including Friday prayers.
VOUCHERS:
1. Order Voucher: Order voucher must be signed by the Member at the time of placing an order, clearly
indicating his name and membership number. 2. Credit Voucher: Credit Voucher must be signed before leaving the place of service. 3. Cash Voucher: Signing of cash voucher is mandatory even if the payment is to be made through
cash by Affiliated Club members. TIPS/GRATUITIES:
No member shall give money or gratuity to any Lahore Gymkhana staff on any pretext, for the work and
services connected with the Lahore Gymkhana. Staff member/s demanding tips is / are liable to instant
dismissal. Complaints on this account, if any, may be made to the Secretary.
PARKING & TRAFFIC ARRANGEMENTS
1. Parking of vehicles in the Club premises is entirely at Member’s Own Risk.
2. Members and their guests shall:
i. Park their vehicles in designated Club Parking area and ensure that no Double Parking
takes place.
ii. Collect Parking Slip/Card from the security staff before entering the parking lot.
iii. Lock their cars/vehicles properly and apply safety devices such as crook lock etc.
iv. Return the Parking Slip/Card to the Security Staff at the out gate when leaving the Club premises.
v. Observe special traffic arrangements for large functions.
3. Follow the system for calling drivers
4. Observe the system regarding movement of drivers and their waiting place
5. Avoid to park vehicles at the place designated for disabled persons
PROPERTY:
Removal of any Club property from the Club premises or shifting within the Club area by a member or his
guest without proper permission of Club Administration is prohibited. Any member or his guest found
responsible for destruction of or damage to any article belonging to the Club either accidental or willful will
Page 14 of 30
be liable to pay such replacement cost of the article broken or damaged as the Committee may determine
in each case.
COMPLAINTS AND SUGGESTIONS
Complaints and suggestions by the members may be entered in the book kept for the purpose at the Club
reception or communicated to the Secretary in writing. All important matters reported in complaint or
suggestion book or received in writing are promptly dealt with.
INCUMBENCY AND HONOUR BOARDS:
The Club may allow the placement of incumbency boards, and registers of honours, to reflect the
contributions of Committees and members in their tenure. No other form of commemoration shall be
allowed.
NOTICE BOARDS:
Members are not allowed to put a notice on any Lahore Gymkhana Notice Board without the approval
and initials of the Secretary and the Member’s signatures on the notice. No professional notices of any
kind are permitted in the Lahore Gymkhana.
USE OF CLUB POSTAL ADDRESS:
Members shall not give “The Club” as their postal address in any electronic or print media advertisement.
PHOTOGRAPHY/VIDEO PICTURISATION / USE OF LAPTOP /
MOBILE PHONE CAMERA:
Photography/video picturisation, use of mobile phone cameras and laptop in the Club premises is not
allowed. Use of mobile phone in the Main Club Building and on the Golf Course is not permitted.
RECREATION / ENTERTAINMENT
Regular recreational facilities and entertainment activities are provided and organized at the Club.
Entertainment programmes are held at regular intervals throughout the year such as weekly Film Shows,
Tombola, Food Festivals, TV Transmissions, Musical Evenings and lectures on various topics etc. The
schedules of the activities is suitably dispatched and conveyed to members well in time. Non members
are not allowed to attend these functions. Guests are only allowed when specially approved by the
Committee of Management on such conditions as may be imposed. Non- members if found in such
functions shall have to be asked to leave and suitable disciplinary action will be initiated against the
Member bringing in non-members.
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FOOD & BEVERAGE:
Food served at the Club is of very high standard and has become the talk of the town. High class Pakistani and
continental cuisine is served in air-conditioned and pleasantly decorated dining hall. In addition to the main
dining hall the Club also has two exquisite but casual Family Café and Chandni Café for those who prefer
prompt service and causal environment with light music in the background. Food & Beverage facilities are
available in the Club from 06:00 a.m. to 11:00 p.m. daily. Breakfast, lunch and dinner is served as per fixed
timings in the Dining Hall. A La Carte is available throughout the day. Special meals and items not on the
regular menu may be ordered on extra charge. The Club makes arrangements for weekly Buffet and Bar-B-Q,
Lunch/Dinners. In addition, members can book parties for themselves for up to 35 to 70 persons at the Club
Party Room or Banquet Hall respectively. Rules and Regulations regarding the holding of parties are available
with Manager Food & Beverage. Members are expected to strictly adhere to these rules.
GUEST ROOMS
Lahore Gymkhana has two blocks of guest rooms known as the Old Block and New Block for the
convenience of its out-station members and guest members from affiliated Club. The Old Block has 20
rooms and the New Block 47 rooms. The rules and regulations for the use of guest rooms are as follows:.
a. ELIGIBILITY:
Following are eligible for booking guest rooms at the Gymkhana Club:
i. Lahore Gymkhana “Outstation” members.
ii. Members of Affiliated Clubs.
iii. Lahore Gymkhana members for their outstation guests.
b. PERIOD OF BOOKING:
i. The maximum number of days for which a room can be booked at one stretch is fifteen days
only. First extension may be allowed by the Secretary whereas the second shall be granted by the
Convener Guest Rooms under special circumstances, subject to the availability of rooms.
ii. Guest/s will have to vacate the room on due date.Extension in stay will only be considered if there is
no other reservation for that period. In case of violation of this rule, member/guest will be debarred
from booking of room/s.
c. Room Charges: (subject to change)
Rates (Exclusive of G.S.T.) Delux Rooms:
Single: Rs 4500+(G.S.T. Rs 720)=5220
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Double: Rs 5400+ (G.S.T. Rs 864)=6264
Extra bedding: Rs 500
Person Carrying foreigner passport would be charged additional Rs 1000/-
NOTE:
i. Meals may be served in the Guest Rooms on payment of such additional room service
charges as may be fixed from time to time. Service charges will be levied for such services.
ii. Children up to the age of 7 years are allowed to stay free of charge.
iii. Room rates are subject to revision by the Committee of Management.
d. Procedure of Booking Guest Rooms:
i. Bookings are taken on “first come first served” basis subject to availability of rooms.
ii. Bookings are made on the production of an “Introduction Card” from the affiliated club and on
the production of “Lahore Gymkhana Card” by the Gymkhana members for their guests.
iii. Accommodation is provided on receipt of Advance Payment for the anticipated period of stay at
the time of checking in.
iv. If the guests do not check in within six hours of the indicated check-in time, the booking will be
cancelled and 50% of that day’s charges will be deducted from the advance payment.
v. Check-in Card must be filled in by the guest in his/her own handwriting.
vi. Checkout time is 02:00 p.m.
vii. Rooms shall not be booked between 11:00 p.m. to 07:00 a.m.
viii. Gymkhana Club does not provide any live-in facilities for drivers / personal servants of the guests.
PAYMENTS:
Outstanding bills must be cleared before departure. All payments must be made in cash or through credit card.
Lahore Gymkhana members will be responsible for the payment of all outstanding bills of their guests.
DISCIPLINE:
i. Guests will be held personally responsible for the status, conduct and behavior of
person/s visiting them in the rooms.
ii. Visitors are not allowed in the Guest Rooms at night after 11:00 p.m. National Identity Card of
each lady guest must be handed in at the Reception Desk
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iii. Any violation of the sanctity, dignity and nonobservance of prescribed club rules and dress
regulations, by members or their guests will result in the guests having to vacate their room/s
immediately. Such member/s shall be black-listed and debarred by the Committee from future use of
the Club facilities.
iv. Holding of parties is not permitted in the Guest Rooms.
v. There shall be no room service between 11:00 p.m. and 06:00 a.m.
vi. Club does not take any responsibility for the loss of cash / valuables from the Guest Rooms or the
Club premises. Articles / belongings left anywhere by anyone if found will be handed over to the
Secretary. A list of such articles will be maintained and a copy pasted at the Notice Board, from time
to time. If any such articles are not claimed, identified and returned within three months from the date
of reporting, the same shall be sold and the proceeds credited to the Club’s account.
LIBRARY
The Library is situated in the basement and provides a congenial environment for serious readers. It is
considered to be one of the best libraries inLahorewith special sections for reference and rare books. The
Library has a large collection of books of famous authors on a wide range of subjects. In addition to
Internet and E-mail, the facility of photo copying is also provided. The affairs of the Library are managed
subject to the control and direction of, and to the rules approved by the Committee. The use of Library is’
regulated by the following rules which are also prominently displayed in the Library/Reading Room:
A member will be allowed to take out 2 books at one time, of which only one can be a new book.
Family Members are allowed to take out 3 books at one time. In addition, they can take out 2
children’s books. Not more than one book of each category can be a new book.
New books can be kept for a maximum of 15 days and this period can only be extended for another
7 days, if there is no demand for the book from another member.
Other books can be kept for 30 days.
All books taken out must be returned to the Librarian or his/her staff and under no circumstances
should be placed on the shelves by the member.
Fines, as approved by the Club will be automatically charged if books are not returned on the due date.
A book can be brought in to the Library within the due date and taken out again if there is no demand for
it from another member.
A member who returns a book in a damaged condition will be liable for the cost of: (a) rebinding the
book or (b) replacing the book. The decision of the Convener Library as to in which category the damage
falls shall be final.
All books lost will be charged their original cost price plus 200% extra to cover enhancement in price
and the cost of replacement.
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Books kept in the Reference Section shall not be taken out from the Library and must be read in
the Library premises.
Books contained in the Rare Book section can only be read on the premises. However, copies of pages
can be made for members or scholars approaching through members, at a standard rate per page
approved by the Library Committee from time to time.
READING ROOM:
Members are expected to observe the following Rules and etiquettes:
Complete silence
Mobile phones to be switched off
No Smoking to be strictly observed
No private study is allowed
Children under the age of 18 years are not allowed
Reference book/s, current magazine/s and newspaper/s on display cannot be issued
Old newspaper/s for the last three months, if available, can be issued
Old magazine/s, if available, can be issued
Old magazines/newspapers are put on sale from time to time at bargain prices to be fixed by
the Committee.
The Library Contains the books on the following Classifications:-
ANIMALS
LAW AND JUDICIAL
AUTOBIOGRAPHY LITERATURE
BIOGRAPHY MANAGEMENT
BUILDINGS MOTOR
BUSINESS NATIONAL GEOGRAPHIC TRAVEL
CHILDREN NEWSPAPER
CLASSICS NON FICTION
COMPUTER PERSIAN
DRAMA PHILOSOPHY
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ECONOMIC POETRY
ECONOMY POLITICS
FASHION/LIFE STYLE PSYCHOLOGY
FICTION PUNJABI
FOOD AND COOKING PURE SCIENCES
GEOGRAPHY REFERENCE
HEALTH & FITNESS RELIGION
HISTORY SOCIAL SCIENCES
HOME/INTERIOR DESIGN SPORT
HOROSCOPE TALES
IQBALIYAT TECHNOLOGY
ISLAMIC THE ART
JOURNAL TRAVEL
LANGUAGE WAR
Facilities Provided:- Computer Section (Wi-Fi enabled area) Computers: 20
Internet/ E-mail, Typing (English & Urdu)
Printing, Scanning
Photocopying Section Black & white and color photocopying facility available
Binding, Lamination
SHOPPE
Extra
An air-conditioned and well stocked `Shoppe’ is situated near the old block of Guest Rooms. A large
parking area in front of the Shoppe has been provided for the convenience of the Members. The prices of
bakery items and other merchandize sold at the Shoppe are most reasonable and generally below the
market prices. Special emphasis is placed on selling only quality goods and fresh products.
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Members and their families are welcome to use the Shoppe and while visiting it, are expected to observe
the following:
Carry their Club Membership Cards at all times and produce the same when requested by the
Shoppe staff for billing or identification.
Domestic servants/drivers are not allowed to accompany the Members into the “Shoppe”
When Members send their purchase orders through’ their domestic servants, the order must be on
printed “purchase requisition slip” of the Shoppe. Purchase requisition books are available at the
Shoppe.
Drivers and domestic servants are required to use “service counter” specially provided for collection
of orders.
Cash sales are not allowed to members of Lahore Gymkhana.
CLUB SPORTS FACILITIES
Lahore Gymkhana offers to its members almost all major indoor and outdoor sports facilities like Cards,
Billiards, Gymnasium, Squash, Tennis, Swimming, Golf and Cricket. The Club has been the venue of
numerous national & international tournaments/matches of various sports disciplines. Every sports activity
is controlled, supervised, organized and maintained by a Captain and Honorary Secretary who are
nominated from amongst the permanent members by the Conveners of the respective sports committee
in consultation with the Committee of Management.
A member or his family member who once registers himself/herself for any sports activity continues to be
charged on monthly basis until the member / family member gets his / her name deleted from that
particular sports register. Non-members / out-station guests are allowed to use the sports facilities as per
the rules prescribed by the Sports Committee against cash payment. However, no guests or non-
members are allowed in the Gymnasium.
The most current Rules and Regulations and rates of monthly subscriptions for various sports activities
are available with the respective Captain/Honorary Secretary/Manager and are also displayed
prominently on the Notice Boards. The general Rules governing various sports activities currently in force
are given in the Annexure 1-7.
CARDS:
The Card Room is situated on the ground floor of the Main Club Building. Its entrance is out of the main
reception lobby. Lahore Gymkhana Members and guests from affiliated clubs are entitled to use the Card
Room. The Card Room is open from 8.00 a.m. to 12.00 midnight. The Dress Regulations do not apply in
the Card Room. However, it is expected that the members using the Card Room are neatly dressed.
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ANNEX 1
BILLIARDS & SNOOKER:
The following rules shall apply in the Billiards & Snooker room:
No smoking should be strictly followed
No telephone calls by non-member youngsters are allowed.
Non-earning members and members’ children are not allowed after 04:00 p.m.
Children under 12 years of age are not allowed.
For the benefit of all members they are requested to accompany their guests in the snooker room.
Guests would be allowed to play a game only if the tables are free or if members wish to play with
the guests.
TIMINGS: (Subject to change)
a).
Non Earning Members
and
Boys
on
parents
behalf
(guests
not
allowed)
11:00 a.m. to 04:00 p.m.
b). Members
11:00 a.m. to 10:00 p.m.
Coaching fee Rs. 400/- per month.
Note: In all cases, club Membership Card must be carried to be shown on request by the Markers.
Playing will not be allowed unless the Marker has established the identity of the player.
ANNEX 2
CRICKET:
All the members are expected to strictly observe match timings and if any member defaults in this
behalf he will not be entitled to play the match. Final team for a match is announced ten minutes
before the commencement of match.
The office bearers of cricket are charged with the authority to run the affairs of the cricket and to
ensure maintenance of discipline in cricket.
All the members of Lahore Gymkhana cricket shall obey the orders of Captain while in the
cricket ground and shall not challenge his decision during the course of the game.
Any member having grievance can have recourse to the Ground Committee comprising Honorary
Manager, Captain, Vice Captain and the Honorary Secretary Cricket. Ground Committee shall decide
the matter.
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No member shall breach the discipline of the Club either by challenging the decision of any of the
office bearers or by misbehaving with any of the office bearers of cricket.
If any member is not satisfied with the decision of Ground Committee then the matter shall be
referred to the Committee of Management for final decision.
If any of the office bearers is aggrieved with the conduct of any player, he shall lodge a written
complaint against the particular player to the Committee of Management for an early action against
the delinquent player.
No member shall vociferously criticize the strategy and the planning of the Captain regarding the game
either in the ground or inside the pavilion.
Selection of the team will be made from the members available in cricket ground in order of
seniority and merit before the commencement of match.
Sunday matches are of vital importance. Therefore, the teams for these matches shall be picked
up from members strictly on merit irrespective of seniority.
ANNEX 3
GOLF:
HEADGEAR (OPTIONAL): Cap / Hat / Visor
DRESS CODE:
Sports shirt (with collar and sleeve), duly tucked into trouser.
trousers/pants.
Shorts (with belts) not more than 4 inches above the knee.
FOOTWEAR: Proper golf shoes (without metal spikes) and socks.
ELIGIBILITY TO PLAY:
Only registered players are allowed to play.
Players without a valid club handicap or whose handicap is above 24 (Men) and 36 (Ladies) are
not allowed to play unless expressly allowed to do so by the Golf Committee.
PRIORITY ON THE COURSE:
The flight has to be complete on the tee to be allowed a tee off spot.
Single and two-ball have no standing and not allowed to play during peak hours (1500-1730 hours).
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If a flight fails to keep its pace on the course and has more than one clear hole to the flight in front,
it should invite the flight following to pass.
Starters decision is final. Please cooperate with him.
Golfers are not allowed to join a group after it has teed off.
A 4 Ball has priority on the Course. However, a through should be allowed to a 2 ball/3 ball if the
green in front is vacant.
CONSIDERATION FOR OTHER PLAYERS:
Please observe all honor rules.
Please do not disturb your playing partners or any other player on the course.
Please do not step on the line of another player’s putt.
Please vacate the green immediately after finishing the hole.
Play without delay.
Be considerate and polite to all players.
Please observe all safety precautions while playing.
Please don’t move, talk or stand close to a player making a shot.
CARE OF THE COURSE:
Please repair all divots, ball marks and spike marks.
Please repair and smooth over all bunkers after playing in the bunker.
Bags and trolleys should not be placed on putting green or teeing ground
Please do not litter.
Do not damage the course in any way. In particular, in taking practice swings, please avoid
causing damage to the course, particularly the tees, by removing divots.
Do not drop clubs on the putting green or lean on your putter.
Replace the flag stick carefully.
MEMBER’S SAFETY:
All non-golfers desirous of walking on the Golf Course are requested to do soon the 10’h & I 1 the
Fairways half an hour before sunset.
Green Fee: (Subject to change)
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1. Green Fee – Per Round: Non-members / foreigners desirous of practicing and playing on
course will pay a green fee as follows:
Members of any Golf Club affiliated with PGF – Rs. 200/-
Non Members (including Juniors) – Rs. 500/-
Foreigners – Rs. 1000/-
Non members are requested to pay their green fee before start of game/practice and obtain
proper receipt from the green fee in-charge on duty.
2. Practice Balls Charges (only on the Practice Range):
Members of any Golf Club affiliated with PGF – Rs. 50/-
Non Members (including Juniors) – Rs. 150/-
Foreigners – Rs. 250/-
3. Practice Balls: Members of Gymkhana Club and members of any Golf Club affiliated with
PGF (on production of Club Card) – Rs. 15/- per bucket of 30 balls
Junior Golfers (Gymkhana) below 14 years – Rs. 15/- per bucket of 60 balls
Professionals (Gymkhana Club) – Rs. 15/- per bucket of 40 balls
Non-members (including Juniors) Rs. 25/- per bucket of 30 balls
Foreigners – Rs. 35/- per bucket of 30 balls
Caddies Wages:
Caddie:
For 18 Holes Rs. 125/-
For 09 Holes Rs. 70/-
Ball Boy:
For 18 Holes Rs. 40/-
For 09 Holes Rs. 20/-
* Equally shared by all playing in the flight.
ANNEX 4
GYMNASIUM:
Guests/Non Members are not permitted to use the Gymnasium.
Please consult the Coach before starting exercise
Don’t disturb others during work out
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Please put the weights back on the stand after use
All members are requested to drop weights on provided mats only
In case use jogging machine/treadmills for twenty-five minutes only
Please observe special instructions on the use of treadmills
Smoking is not allowed inside the Gym
Eatables are not allowed inside the Gym
Please place all your valuables and belongings in the locker otherwise Club will not be responsible
for any loss
Please don’t touch the music system and TV only the Coach is authorized to handle them.
Members using Gymnasium must register at the reception desk and obtain Gym subscription card by
producing Club membership card.
The Coach and the Receptionist have the responsibility to check identity of Gym user and to ensure
proper entry in the monthly subscription register. Please show courtesy and allow them to
discharge their responsibilities.
A Register is kept in the Gym for recording complaints or comments
Members may not reprimand any Gym servant personally. Complaints may be made to the Secretary
or entered in the Register.
ANNEX: 5
SQUASH:
1.COURTS
Courts have been designed as:
Court 1 North – West
Court 2 South – West
Court 3 North – East
Court 4 South – East
2. USE OF COURTS:
Courts 1 & 2 are primarily for Permanent/Regular Members. Additionally, the top six seeds from Members’
Children and Non-Earning Members ARE ALSO ALLOWED to play on these courts. Other Members’ Children
and Non Earning Members can use Courts 1 & 2 in case they are vacant. Courts 3 & 4 are primarily
Page 26 of 30
for Members’ Children and Non-Earning Members. Permanent / Regular Members can use Courts 3 & 4
in case they are vacant. Court 4 will have priority for women players.
3. USE OF FOOT WEAR:
Players are requested to change into their playing shoes prior to playing inside the squash facilities. Only
squash playing/non-marking shoes can be used in the courts; shoes used for other sports or black soled
shoes would not be allowed.
4. TIMINGS: (ALL COURTS)
Throughout the year
Morning Evening
Monday-Saturday 0600 – 0800 hrs 1300 – 2030 hrs
Sunday 1400 – 2000 hrs (without Marker)
5. BOOKING:
Booking System is displayed separately for Courts 1 & 2 and Courts 3 & 4. The booking will be for 45
minutes and members are requested to book their name slot in advance with the Marker. Bookings will be
EITHER by phone/personally by 1500 hrs on the same day OR by entering in the Booking Register a day
before. If a member does not turn up within ten minutes after the time booked, other members may use
the court but only for the remaining 35 minutes.
6. MISCELLANEOUS: Members are not allowed to play for more than 45 minutes when other members are waiting outside
the court.
Members Guests can only play after paying necessary dues @ Rs.100/- per day. Rs. 80/- per hour would be charged for playing with the Marker. Minimum charge of Rs. 40/- would be
levied if the play is less than 30 minutes. The game is to be watched. quietly as the players are likely to lose their concentration in the event
of disturbance / noise.
When requested please produce / show membership card(s) to the Marker. It should not be taken
an offence because this exercise is to prevent non-members from using the courts.
For suggestions / complaints the Suggestions Register is available with the Marker.
7. PROVISION FOR WOMEN:
As a special encouragement for women players, Court 4 will have priority for women members who may
enter their names in the register and wait for their turn.
Maintenance Instructions:
Page 27 of 30
Courts will be cleaned both in the morning and evening. Floors in the courts will be cleaned with towels
soake6 in water and vinegar mixture after properly rinsing the towel.
No polish / oil etc. will be used on the floors.
MEMBERS ARE REQUESTED TO MAINTAIN DISCIPLINE, EXHIBIT SPORTSMAN SPIRIT AND COMPLY
WITH THE RULES PRESCRIBED ABOVE. MARKER IS AUTHORISED TO PREVENT A MEMBER FROM
PLAYING IN CASE OF VIOLATION OF ANY OF THE ABOVE RULES / INSTRUCTIONS.
ANNEX 6
SWIMMING POOL:
3 The Swimming Pool will remain open during the swimming season
The Swimming Pool will be used strictly by members and accompanying guests on payment as
decided by the Committee.
The Pool timings as laid down by the Committee and displayed on the Notice Board will be
strictly observed.
Private servants are not allowed within the Swimming Pool area and in front of the entrance of the Pool.
Though Life Guards are generally available at the pool during swimming hours, yet all the members
and their families will use the swimming pool
ENTIRELY at THEIR OWN RISK and RESPONSIBILITY.
Children below the age of 7 years must be accompanied by parents or an elderly member of the
family who would be responsible for the safety of the child. Children below the age of 4 years are not
allowed in the Main Pool.
Parents are requested to advise their children to conduct themselves in an orderly manner
while swimming or present within the pool area.
For swimming, appropriate swimming attire must be worn. In case of long hair wearing of bathing cap is
mandatory.
No food items other than those supplied at the Swimming Pool Snack Bar will be brought /
consumed. Eating inside the Pool is forbidden. Entire Pool area is NO SMOKING AREA. Showers and foot path must be used every time before entering the Pool.
Spitting, spouting water, blowing the nose or discharging bodily waste in the Pool is strictly prohibited.
Pets are not permitted in Swimming Pool area.
No towels are provided at the Pool showers.
Page 28 of 30
The Club takes no responsibility whatsoever for valuables or clothing items left behind on proceeding to
the pool. Valuables like watches, wallets, etc. may be deposited with the attendant at the Pool at
owner’s own risk.
No sports equipment/toys other than recognized pool equipment are to be used within the Swimming
Pool area.
Members of the reciprocating clubs will be allowed to use the Pool at usual charges for not more
than 14 days at a time on production of Introduction Card.
Water polo & other activities causing disturbance to the swimmers in the Pool are prohibited.
For safety of children running on the Pool apron or pushing each other into the Pool is
forbidden. Shouting and unnecessary noise must be avoided.
Use of transistor radio/tape recorder in the Pool area is not allowed.
Lanes 1, 2 and 3 are meant for LAP swimmers only at the New Pool.
Wearing of shoes is not allowed on Pool sides.
Non members/non swimmers are not allowed to sit in the Pool
area except for the parents of the children using the Pool.
ANNEX 7
TENNIS:
Tennis on grass courts will be played only in the afternoon only. No member will be allowed to play tennis
on the grass courts in the morning.
No booking of court is allowed.
If two members are waiting outside, no singles will be allowed to be played.
Members should wear proper tennis apparel and shoes; no one
will be allowed to play tennis in Jeans or other than tennis shoes.
Members, who leave behind their tennis racquets/balls with the tennis staff, do so at their own
risk. Tennis Club or the tennis staff will not be responsible for any damage or loss.
Members have preference over members’ children and non-earning members on the hard courts.
Boys are not allowed to play on the ladies court.
No private functions/parties for non-members will be held at the tennis Club House or tennis premises.
No function of the Club will be allowed to be held on tennis playing ground including hard courts.
Page 29 of 30
Members are not allowed to play on the Boy’s courts except when coaching their wards during
allotted time.
Abusing/manhandling of ball boys will result in strict disciplinary action.
Members and their children are not allowed to bring eatables on the hard courts.
Members or their children, found damaging tennis equipment/accessories, will render themselves
liable to strict disciplinary action in addition to compensating for the damage.
Misbehaving with other members or aggravated behavior on or off the court will result in
disciplinary action as per Club rules.
Guests:
A member can bring up to two guests.
Out-station guests, of affiliated Clubs will be charged tennis subscription and not the guest fee if
they wish to play tennis for more than one day.
Timings: (Subject to change)
Grass courts:
Summers 4.00 p.m. to 7.00 p.m (Monday closed)
Winters 2.00 p.m. to 5.00 p.m (Monday closed)
Hard courts:
Hard Courts can be used up till 9.00 p.m. throughout the year
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