MEM-4329.1 1 of 8 August 4, 2008 ALL.pdf · MEM-4329.1 2 of 8 August 4, 2008 Beyond the Bell Branch for all students. Following classroom program modifications, students who continue

LOS ANGELES UNIFIED SCHOOL DISTRICT MEMORANDUM

MEM-4329.1 1 of 8 August 4, 2008 Beyond the Bell Branch

TITLE: 2008-2009 Extended Learning Program for Secondary Schools, Grades 6-10

ROUTING Local District Superintendents Administrators of Instruction Directors of School Support Services Intervention Administrators Intervention Coordinators Instructional Coach Coordinators Local District EL Coordinators Principals/Assistant Principals School Coordinators UTLA School Administrative Assistants

NUMBER: MEM-4329.1

ISSUER: Alvaro Cortés, Assistant Superintendent Beyond the Bell Branch

DATE: August 4, 2008

PURPOSE:

The purpose of this Memorandum is to provide program information for the 2008-2009 Extended Learning Program (ELP) offered at single/multi-track secondary schools.

MAJOR CHANGES:

The major changes for the 2008- 2009 Extended Learning Program (ELP) include the discontinuation of ELP classes offered on Saturdays, excluding Extended Learning Academy/Required Learning Academy (ELA/RLA) schools, the inclusion of grades 6-10 only and the reduction of funding for ELP. This memorandum replaces MEM-3749.1, 2007-2008 Extended Learning Program for Secondary Schools, Beyond the Bell Branch, dated August 31, 2007.

INSTRUCTIONS:

Changes from the previous memorandum, MEM-4329.0 include the reference to the CAHSEE Intensive Intervention Program (CIIP) for students in grades 11-12 and the requirement to submit the statistical report on a CD to the Local District Intervention Coordinator.

I. Background

Following state guidelines, the Board of Education adopted a Standards-Based Promotion Policy requiring students in grade 8 to meet minimum criteria to promote to the next grade and a CAHSEE Preparation Policy requiring students to meet prescribed criteria to graduate. These policies provide for intervention programs for students at-risk of not meeting grade level standards.

II. Guidelines

The ELP is an intervention program designed to provide standards-based instruction that is aligned to the core instructional program for on-track students in grades 6-10. The curriculum offered is subject specific and is presented in 30 hour instructional modules at single and multi-track schools. For assistance regarding the Extended Learning Program, refer to the Local District Intervention Staff Directory (Attachment A).

Effective first teaching is the foundation for all instructional programs. The classroom teacher provides intervention and additional instructional support



for all students. Following classroom program modifications, students who continue to need assistance should participate in the ELP.

III. Student Eligibility

A. Grades 6-10 1. Students receiving an English or mathematics grade of D or F on

the report card and judged through multiple measures by classroom teachers to be in danger of not meeting grade level standards.

2. Students scoring at Below Basic and Far Below Basic proficiency levels on the California Standards Test (CST) in English language arts and/or mathematics.

3. Students enrolled in the Developing Readers and Writers Course (DRWC) and who scored 60% or below on one or more Summative Assessments in LANGUAGE!

4. Students enrolled in the DRWC and who showed no growth on the Scholastic Reading Inventory and no growth on the Individual Growth Report in READ 180.

5. English Learners who received a grade of D or Fail in an ESL course.

6. English Learners not making adequate progress in ESL as determined by the writing assessments, unit tests, or language acquisition assessment.

7. Students Preparing for Redesignation Program (PRP) who have not met the criteria for redesignation.

8. Students with disabilities expected to meet grade-level standards as determined by their Individualized Education Plan (IEP) and are not making adequate progress.

B. Grades 9-10

1. Students who have not taken the CAHSEE exam. 2. It is strongly recommended that each of the sessions for ELP be

completed prior to the administration of the CAHSEE. The CAHSEE is scheduled to be administered on the following dates:

• March 17-18, 2009 – Focus on 10th grade students • May 12-13, 2009 – Make-up for students in grades 10.

C. Grades 11-12 1. Refer to MEM-4406.0, 2008-2009 CAHSEE Intensive Instruction

Program (CIIP) for High Schools Grades 11-12 and Post 12th Grade, Program 11195.

2. Students that are required to pass the CAHSEE and have not passed one or both parts of the CAHSEE with priority given to 12th grade students.

IV. Organization of Classes

A. Scheduling is determined by the school administrator, in collaboration



with school teams. School sites with ELA/RLA programs follow the calendars in the respective memorandum. Schools may choose from the following options: 1. Before/after school 2. Due to budget reductions, schools that do not have ELA/RLA

programs are not authorized to schedule intervention classes on Saturdays, except for schools funded for ELA/RLA and Quality Education Investment Act (QEIA). Schools with QEIA funding must include Saturday intervention programs and administrative supervision of instruction in school plan and budget.

3. School sites with ELA or RLA programs follow the calendars, curriculum and attendance procedures outlined in the respective memorandum.

4. Suggested ELP Sessions for schools (except ELA/RLA schools) are included in Attachments B-1, and B2.

5. All ELP sessions must be concluded by May 22, 2009. All secondary ELP require an electronic statistical report on the CD (disc). All CD’s with student data and attendance must be sent to the Local District Intervention Coordinator via school mail by June 1, 2009.

B. Schools must complete the Intent to Offer Intervention (Attachment C)

and fax it to the Local District Intervention/Testing Coordinator, three weeks prior to the start of ELP sessions.

C. Composition of classes is determined by student eligibility. Classes

should be organized based on similar student needs. 1. English Language Arts

2. Mathematics 3. English Language Development (ESL 1A, 1B, 2A or 2B)

D. Class Size

Secondary schools are to organize with an enrollment of 35:1 to allow for attrition. The class size is 25:1. Classes will be closed if attendance falls below 25 students. Daily attendance must be maintained.

V. Parent Notification

Parents must be notified that their son/daughter is at risk of not meeting grade level standards or graduation requirements and must attend the Extended Learning Program intervention classes. Schools must inform parents of program dates, time and location, using the Extended Learning Program Parent Notification letters (Attachment D-1, D-2).

VI. Staffing A. Teacher Selection

1. Teachers are required to complete the Extended Learning Program



Teacher Application (Attachment E). 2. Priority and selection process for Extended Learning Program is

referenced in LAUSD/UTLA agreement. (Attachment F). VII. Instructional Program

A. Curriculum

1. Middle School a. Provide targeted assistance to students based on CST Proficiency

Levels, utilizing periodic assessments. Credits are not offered at middle school. Language Arts: Compass Learning or Voyager Mathematics: Compass Learning or Princeton Review ESL: Beyond the Bell ESL Intervention

b. Course Numbers: ELA English 23-25-21 ELA Math 31-01-21 ESL Intervention 1A/1B 17-02-01/17-02-02 ESL Intervention 2A/2B 17-02-03/17-02-04

2. High School a. Provide targeted assistance to students in grades 9-10, with

priority given to 10th graders who have not passed CAHSEE. Students in 9th grade may participate as capacity permits. Placement of students without CAHSEE results is determined by CST Proficiency. The ESL intervention classes provide support to EL students not meeting benchmark assessments in ESL 1 and 2.

b. Course Number: ELA English 23-25-21 ELA Math 31-01-21 ESL Intervention 1A/1B 17-02-01/17-02-02 ESL Intervention 2A/2B 17-02-03/17-02-04 c. Course Credit: 2.5 elective credits per 30 hour session

CAHSEE Preparation: Kaplan (Grades 9 and 10) d. Grading (High Schools only). Grades are determined as outlined

in BUL-1353.1, Marking Practices and Procedures in Secondary Schools, dated October 25, 2004. For intervention classes, students should be graded using the following criteria: 1) Class participation, completion of assignments, and teacher

determined tasks and assignments may be used as the basis for the grade.

2) At least 24 hours of attendance is required in order to receive credit.

3) Mark of “N” may be given to students who do not meet the hours of attendance criteria or earned a grade of D or F.

4) Grades of D or F should be avoided

B. Professional Development 1. Beyond the Bell Branch funds professional development for the



Extended Learning Program. A voucher is provided at the conclusion of each training session. The school site time reporter enters the payroll for the training. Teachers are compensated at their annual hourly rate.

2. Professional Development is required for teachers to teach in the program. Teachers not previously trained must attend training. Beyond the Bell Branch coordinates the delivery of the training and notifies the schools of the dates and times.

VIII. Attendance Accounting and Documentation

It is critical that all intervention program information be entered according to the instructions below. The District and schools use the information for decision making and planning for intervention programs. Hourly reimbursement depends upon the accuracy of the attendance and statistical reports. The hourly attendance reported by schools provides the funds for the intervention programs.

A. Attendance Accounting

1. Schools must follow the guidelines provided in reference guide REF-4349.1, Attendance Accounting and Documentation for Hourly Extended Day Programs for Secondary Schools, dated August 4, 2008. Schools with ELA or RLA program follow the attendance procedures in the respective memoranda.

2. Attendance must be monitored and recorded. Please note that attendance is not entered in SSIS. Teachers must complete and record hourly attendance on the Secondary Intervention Attendance Register (Attachment G).

3. Attendance is based on negative attendance. Only absences need to be marked.

4. Attendance is reported by leaving the attendance box “Blank”. 5. Attendance is taken at least once each clock hour. A student is

considered present if he/she attends any part of the scheduled class or hour time block.

6. Class meeting dates, days, start and end times must be identified on the Register forms.

7. The intervention program must be offered outside of the regular school day.

8. The classification report is a count of students in attendance on the 6th hour of intervention. After the 6th hour of intervention, send the Secondary Intervention Programs (30 Hours) Classification Report via email to the Local District Intervention/Testing Coordinator.

9. At the end of the session, teachers count the number of hours of attendance for each student and, at high schools only, provide a grade mark for eligible students. The Attendance Registers must be signed and dated by the teacher.

10. Record the intervention in SSIS ID 17.



11. All ELP sessions require an electronic statistical report on a CD. All CD’s with student data and attendance must be sent to the Local District Intervention Coordinator via school mail within five days of the end of the session.

12. All ELP sessions must be concluded by May 22, 2009 and CD’s with student data and attendance must be sent to the Local District Intervention Coordinator via school mail by June 1, 2009.

B. Document Security and Closing Procedures

1. Attendance registers are official attendance documents and must be filed at the school site at the end of each session.

2. Teachers complete the following at the end of each ELP session: a. Attendance Registers b. Standards- Based Intervention Log (Attachment H) c. Participation Report – (Attachment I)

3. Program Coordinator completes the following: a. The student intervention information should be recorded in SIS

program ID17. Credits (for High School students only) should be submitted to the APSCS, entered in the SIS electronic cumulative record (program TR01) by the credit clerk and hand entered cum.

b. After the 6th hour of the Intervention Program, complete and email the Secondary Intervention (30 Hour) Classification Report to the Local District Intervention/Testing Coordinator.

c. Within five days of the end of the ELP session, mail the CD/floppy disk which contains the statistical report to the Local District Intervention Coordinator.

4. At the end of the session, a hard copy of the Electronic Statistical is signed and dated by the principal or his/her designee and filed along with the attendance rosters. The attendance records must be available to authorized personnel at any time for inspection or audit purposes. Attendance records are saved at the school site for five years.

IX. Budget Guidelines and Payroll Procedures

A. The ELP funding is allocated to schools on a yearly basis for eligible

students. Schools must work within the budgeted allocation. Schools must complete and fax the ELP Budget Worksheet (Attachment J) and the Intent to Offer Intervention (Attachment C) forms at least three weeks prior to the start of the program to the Local District Intervention/ Testing Coordinator. 1. Schools are budgeted an allocation of $1,950.00 (average teacher

salary) per ELP class in direct services for certificated teaching salaries. This amount may only be used for teaching salaries. Funds may not be transferred to indirect services. a. Before/afterschool ELP teachers are compensated at the

intervention rate that includes a stipend of .09224. The



stipend is for planning, monitoring of student attendance, intervention documentation/assessment, faculty meetings and supervision as appropriate. The stipend is not provided for teacher training.

b. Due to budget reductions, schools are not authorized to fund intervention classes on Saturdays and/or Administrative Supervision, except for schools funded for ELA/RLA and QEIA. Schools excluding ELA/RLA with QEIA funding may schedule Saturday intervention program only if included in QEIA plan and budget.

c. Retired teachers and substitutes are compensated as a professional expert as approved.

2. Schools may budget up to $50.00 per class of allocated funding for indirect services including, coordinating support, clerical/ custodial relief and/or overtime and instructional/school supplies. a. Coordinating support is provided for the organization of

ELP including parent notification, class organization and documentation.

b. Clerical relief/overtime provides for data entry into SSIS.

B. Payroll Procedures 1. The program code is 11247. 2. A time card must be kept for all teachers providing intervention.

X. Transportation

Transportation is provided for CAP, PWT, Magnet and Students with Disabilities by the Central Office. Submit an Application for Auxiliary Transportation/Trip Form 78.20T Rev. (Attachment K) with the Intent to Offer Intervention to the Local District Intervention/Testing Coordinator for approval and processing three weeks prior to the start date.

XI. Food Services

Snacks are provided for ELP programs. Schools must contact the Cafeteria Manager and complete the Request to Begin or Change Meal Service (Attachment L), three weeks prior to offering the ELP session.

RELATED RESOURCES:

BUL-721 (Rev.), Eighth Grade Standards-Based Promotion (SBP) Policy, Parent Notification and Appeal Process, dated December 17, 2003, Beyond the Bell. MEM-4406.0, 2008-2009 CAHSEE Intensive Instruction Program (CIIP) for High schools Grades 11-12 and Post 12th Grade. REF-1732.0, Required Secondary SIS Data for Standards-Based Promotion and Intervention Programs, dated May 9, 2005, Planning, Assessment and Research.



REF-4349.1, Attendance Accounting and Documentation for Hourly Extended Day Programs for Secondary Schools, dated August 4, 2008, Planning Assessment and Research.

The following attachments will assist school personnel: A - Directory of Local District Intervention Administrators/Coordinators B - Calendars C - Intent to Offer Intervention D - Parent Notification E - Teacher Application F - Guidelines for Teacher Selection G - Attendance Register H - Standards-Based Intervention Log I - Participation Report J - Budget Worksheet K - Request for Transportation L - Request to Begin or Change Meal Services

ASSISTANCE:

For assistance regarding the Extended Learning Program, call the Local District Intervention/Testing Coordinator and/or Intervention Administrator (Attachment A).


MEM-4329.1 ATTACHMENT A August 4, 2008

INTERVENTION ADMINISTRATORS & TESTING/INTERVENTION COORDINATORS LIST

TESTING/INTERVENTION COORDINATORS

LOC. DIST. NAME TELEPHONE # FAX# E-MAIL ADDRESS

1 Randy Benigno (818) 654-3665 (818) 654-3637 [email protected]

2 Cándida Fernández-Ghoneim (818) 755-5386 (818) 755-9839 [email protected]

3 Cindy Paulos (310) 253-7812 (310) 842-9170 [email protected]

4 Joe Lomento (323) 932-2268 (323) 932-2112 [email protected]

5 Olga Flores (323) 224-3364 (323) 224-3184 [email protected]

6 Nancy Robinson (323) 278-3981 (323) 720-9012 [email protected]

7 Grace Bishop (323) 242-1362 (323) 242-1392 [email protected]

8 Pamela Jackson (310) 354-3422 (310) 527-2957 [email protected]

INTERVENTION ADMINISTRATORS LOC. DIST. NAME TELEPHONE # FAX# E-MAIL ADDRESS

1 & 2 Diane Agliam (213) 241-2638 (213) 241-6856 [email protected]

3 & 4 (213) 241-6856

5 & 6 Sue Wong (213) 241- 2640 (213) 241-6856 [email protected]

7 & 8 Javier Sandoval (213) 241-2639 (213) 241-6856 [email protected]

Director Joan Mezori (213) 241-3081 (213) 241-6856 [email protected]

MEM-4329.1August 4, 2008 LOS ANGELES UNIFIED SCHOOL DISTRICT

Beyond the Bell BranchATTACHMENT B-1

2008-2009 Middle School Calendar1 TRACK EXTENDED LEARNING PROGRAM (ELP)

JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

22 23 24 25 26 27 28 30 1 2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 1 2 4 5 6 7 8 9 11 12 13 14 15 16 18 19 20 21 22 23 25 26 27 28 29 30 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29 30 1 2 3 4 6 7 8 9 10 11 13 14 15 16 17 18 20 21 22 23 24 25 27 28 29 30 31 1 3 4 5 6 7 8 10 11 12 13 14 15 17 18 19 20 21 22 24 25 26 27 28 29 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29

JANUARY FEBRUARY MARCH APRIL MAY JUNE

30 31 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 19 20 21 22 23 24 26 27 28 29 30 31 2 3 4 5 6 7 9 10 11 12 13 14 16 17 18 19 20 21 23 24 25 26 27 28 2 3 4 5 6 7 9 10 11 12 13 14 16 17 18 19 20 21 23 24 25 26 27 28 30 31 1 2 3 4 6 7 8 9 10 11 13 14 15 16 17 18 20 21 22 23 24 25 27 28 29 30 1 2 4 5 6 7 8 9 11 12 13 14 15 16 18 19 20 21 22 23 25 26 27 28 29 30 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29

Statistical

Pending CST

Teacher Training

Recommended Session Reports Due:

S

Reports Due:TENTATIVE PENDING

FINAL BUDGET

S

Recommended Session

S

MEM-4329.1 Attach B1 Revised: 8/8/2008

Suggested Program Length: 10 weeks Session Length: 30 hours Session 1: Session 2:Targeted Students: Grades 6-8

SCHOOL DETERMINES SESSION DAYS Teacher Training: 10/4/2008 Teacher Training: 2/7/20092 Days of Instruction per week or 3 Days of Instruction per week

Instructional Hours per week Instructional Hours per week Begins: 10/6/2008 Ends: 12/12/2008 Begins: 2/9/2009 Ends: 5/8/20093 Hours 3 HoursInstructional Hours per day Instructional Time per day Statistical Report Due: 12/19/2008 Statistical Report Due: 5/15/20091 Hour 30 Minutes 1 HourSession Schedule Session Schedule CST: 5/11 - 5/22/2009 (Projected)3:15 p.m. - 5:00 p.m. 3:15 p.m. - 4:15 p.m.

Holidays:09-01-2008 Labor Day 11-27 & 11-28-2008 Thanksgiving Holiday 04-06 thru 04-10-2009 Spring Recess09-02-2008 Pupil Free Day 12-22-2008 thru 01-09-2009 Winter Recess 05-25-2009 Memorial Day Observed09-03-2007 First Day of Instruction 01-19-2009 Dr. Martin Luther King Jr.'s Birthday Observed 06-19-2009 Last Day of Instruction09-30 and 10-09-2008 Unassigned Day 02-09-2008 Second semester Begins 06-22-2009 * Pupil Free Day11-11-2008 Veterans Day 02-16-2009 President's Day


MEM-4329.1August 4, 2008 LOS ANGELES UNIFIED SCHOOL DISTRICT

Beyond the Bell BranchATTACHMENT B-2

2008-2009 High School Calendar1 TRACK EXTENDED LEARNING PROGRAM (ELP)

JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER

22 23 24 25 26 27 28 30 1 2 3 4 5 7 8 9 10 11 12 14 15 16 17 18 19 21 22 23 24 25 26 28 29 30 31 1 2 4 5 6 7 8 9 11 12 13 14 15 16 18 19 20 21 22 23 25 26 27 28 29 30 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29 30 1 2 3 4 6 7 8 9 10 11 13 14 15 16 17 18 20 21 22 23 24 25 27 28 29 30 31 1 3 4 5 6 7 8 10 11 12 13 14 15 17 18 19 20 21 22 24 25 26 27 28 29 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29

JANUARY FEBRUARY MARCH APRIL MAY JUNE

30 31 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 19 20 21 22 23 24 26 27 28 29 30 31 2 3 4 5 6 7 9 10 11 12 13 14 16 17 18 19 20 21 23 24 25 26 27 28 2 3 4 5 6 7 9 10 11 12 13 14 16 17 18 19 20 21 23 24 25 26 27 28 30 31 1 2 3 4 6 7 8 9 10 11 13 14 15 16 17 18 20 21 22 23 24 25 27 28 29 30 1 2 4 5 6 7 8 9 11 12 13 14 15 16 18 19 20 21 22 23 25 26 27 28 29 30 1 2 3 4 5 6 8 9 10 11 12 13 15 16 17 18 19 20 22 23 24 25 26 27 29

Statistical

CAHSEE

CAHSEE Make-Up

Pending CST

Teacher Training

Recommended Session

Reports Due:

S

Reports Due:

S

S

S

10

11

1210

TENTATIVE PENDING FINAL BUDGET

11

12

Recommended Session

NG 12


Suggested Program Length: 7 weeks Session Length: 30 hours Special Session 1: Session 2:Targeted Students: Grades 9-10 Sesssion: Non-Grads

SCHOOL DETERMINES SESSION DAYS Teacher Training: Teacher Training: Sep 13, 2008 Teacher Training: Dec 13, 2008Use Previously Trained

2 Days of Instruction per week or 3 Days of Instruction per week Weekdays Only Begins: Ends: Nov 3, 2008 Begins: Jan 20, 2009 Ends: Mar 16, 2009July 17, 18, 21, 22,

Instructional Hours per week Instructional Hours per week July 23,24, 25 Holidays: None Holidays: President's Day4 Hours 17 Minutes 4 Hours 17 Minutes

Instructional Time per day Instructional Time per day Schedule: CAHSEE Testing: CAHSEE Testing:2 Hour 9 Minutes 1 Hour 25 Minutes 8:00 am to 12:20 pm English Lang. Arts: 11/4 Math: 11/5 English Lang. Arts: 3/17 Math: 3/18

Break: 20 MinutesSession Schedule Session Schedule Instruc. Time: 4 Hours Statistical Report Due: Nov 7, 2008 Statistical Report Due: Mar 20, 2009

3:15 p.m. - 5:24 p.m. 3:15 p.m. - 4:40 p.m. (Concurrent with Summer School)CST: May 12 - 23, 2009

Holidays:09-01-2008 Labor Day 11-27 & 11-28-2008 Thanksgiving Holiday 04-06 thru 04-10-2009 Spring Recess09-02-2008 Pupil Free Day 12-22-2008 thru 01-09-2009 Winter Recess 05-25-2009 Memorial Day Observed09-03-2007 First Day of Instruction 01-19-2009 Dr. Martin Luther King Jr.'s Birthday Observed 06-19-2009 Last Day of Instruction09-30 and 10-09-2008 Unassigned Day 02-09-2008 Second semester Begins 06-22-2009 * Pupil Free Day11-11-2008 Veterans Day 02-16-2009 President's Day

Sample Schedules


LOS ANGELES UNIFIED SCHOOL DISTRICT BEYOND THE BELL BRANCH

MEM-4329.1 ATTACHMENT C August 4, 2008

INTENT TO OFFER INTERVENTION – SECONDARY Extended Day Programs

School Location Code Local District Contact Person Telephone Number Calendar: (Check one) Single Track 3-Track 4-Track Indicate Track: Program: (Please complete an Intent To Offer Intervention for each program every session) Intersession EIEP ESY RLA ELA ELP ELAP TSP (PI-Yr 1) CAHSEE Intensive Instruction (Non-grads) Local Design: Grant supported (indicate Program Code) Reduce class size Other This form is due 3 weeks prior to the start of each intervention offered.

Grade Subject Start Date

End Date

# of Classes

Days Offered Start & End Time

Instructional Hours

Total # of Days

6th

7th

8th

9th

10th

11th

12th

Non- Grads

Principal Signature Date

MAIL OR FAX THIS FORM AND THE BUDGET WORKSHEET TO THE

LOCAL DISTRICT INTERVENTION/TESTING COORDINATOR


MEM-4329.1 ATTACHMENT D-1 August 4, 2008

SCHOOL NAME

PARENT NOTIFICATION – MIDDLE SCHOOL Extended Day Programs

Extended Learning Academy (ELA)/Required Learning Academy (RLA)/ English Language Acquisition Program (ELAP)/Extended Learning Program

To the Parent/Guardian of (Student’s Name) (Date)

(Date of Birth) (Grade) (Track) (Room #)

This letter is to inform you that at this time your son/daughter is at risk of not meeting grade-level standards. Your son/daughter scored at below proficiency as identified on the most recent test data in English/Language Arts and/or Mathematics. In order to provide additional academic support, your son/daughter is scheduled to attend the following Extended Day Program:

Extended Learning Academy Required Learning Academy English Language Acquisition Program Extended Learning Program

We have scheduled your son/daughter to attend academic/tutoring services in the following subject area(s): English/Language Arts English as a Second Language Mathematics

Dates: Saturdays: Class Start Time: Class End Time: Weekdays: Class Start Time: Class End Time:

Location: Please complete the information below and return this form to your child’s teacher. Daily attendance is critical and we look forward to your son/daughter participating in this program.

Sincerely,

Principal’s Signature Date

-------------------------------------------------------------------------------------------------------------------------------------------------- Return to :___________________________________

Parent/Guardian Statement: I have received and understand the above information regarding the Extended Day Program offered to students not meeting proficiency as identified on the most recent test data in English/Language Arts or mathematics. I understand that my son/daughter is being provided this program because he/she may not meet grade level standards for promotion and is required to participate. Should I decide not to have my son/daughter participate, a meeting with the school administration may be required.

Yes, I give permission for my child to attend. No, I do not give permission for my child to attend.

Student’s Name (Please Print) Teacher Parent/Guardian Signature Date Home Address Telephone Number



SCHOOL NAME

NOTIFICACIÓN PARA LOS PADRES - SECUNDARIA Programas de Día Extendido

Academia de Aprendizaje Extenso (ELA)/Academia de Aprendizaje Requerido (RLA)/Adquisición del Idioma Ingles (ELAP)/ Programa de Aprendizaje Extenso (ELP)

Al padre o tutor de: (Nombre del estudiante) (Fecha de nacimiento) (Grado) (Ciclo) (Número de salón) El propósito de esta carta es informarles que su hijo(a) corre el riesgo de no cumplir con las normas correspondientes a su nivel de grado. De acuerdo a los datos mas reciente, su hijo(a) obtuvo una calificación por debajo de proficiente en el examen de Artes del Lenguaje Ingles y/o en Matemáticas. Para proporcionarle soporte académico adicional, su hijo(a) esta registrado para asistir al siguiente Programa de Día Extendido.

Academia de Aprendizaje Extenso Academia de Aprendizaje Requerido Adquisición del Lenguaje Ingles Programa de Aprendizaje Extenso

Hemos registrado a su hijo(a) para que asista a los servicios académicos de tutoría en la siguiente materia(s): Ingles/Artes del Lenguaje Ingles como segundo lenguaje Matemáticas Fechas: Sábados: Clase comienza: Clase termina: Día de la semana: Clase comienza: Clase termina:

Lugar: Por favor complete la información de abajo y regrésela a el/la maestro(a) o consejero(a) de su hijo(a). La asistencia todos los días es critica y esperamos ansiosos a que su hijo(a) participe en este programa. Sinceramente,

Firma del director Fecha

Devuelto a: _____________________________

Declaración del padre/tutor: Yo he recibido y entiendo la información de arriba que explica el Programa de Día Extendido ofrecido a los estudiantes que no cumplen con las normas correspondientes a su grado escolar. Comprendo que mi hijo (a) recibirá esta oportunidad por estar en peligro do no cumplir con las normas de su grado escolar para que se promueva y que mi hijo(a) califica para participar en el Programa de Aprendizaje Extensivo.

Sí, doy permiso para que mi hijo(a) asista. No, no doy permiso para que mi hijo(a) asista.

Nombre del estudiante Nombre del consejero _______________________________ Firma del padre/tutor Fecha Domicilio Numero de teléfono



SCHOOL NAME

PARENT NOTIFICATION – HIGH SCHOOL Extended Day Programs

Extended Learning Academy (ELA)/Required Learning Academy (RLA)/ English Language Acquisition Program (ELAP)/Extended Learning Program (ELP)

To the Parent/Guardian of (Student Name) (Date of Birth) (Grade) (Track) (Room #)

Your son/daughter scored below proficiency as identified on the most recent test data in English/Language Arts and/or Mathematics. All high school students must pass the California High School Exit Exam (CAHSEE) in order to receive a high school diploma. Due to the urgency of this matter, your son/daughter is scheduled to attend the following Extended Day Program:

Extended Learning Academy Required Learning Academy English Language Acquisition Program Extended Learning Program

We have scheduled your son/daughter to attend academic/tutoring services in the following subject area(s): English/Language Arts English as a Second Mathematics

Dates: Saturdays: Class Start Time: Class End Time: Weekdays : Class Start Time: Class End Time: Location: Your son/daughter is scheduled to attend because he/she must pass the CAHSEE exam in order to meet all the qualifications to receive a high school diploma. Please complete the information below and return this form to your child’s teacher.

Sincerely,

_______________________________________________ _____________________ Principal’s Signature Date ------------------------------------------------------------------------------------------------------------------------------------------------

Return to:____________________________________________ Parent/Guardian Statement:

I have received and understand the above information regarding the Extended Day Programs offered to students who need to pass the California High School Exit Exam (CAHSEE). I understand that my son/daughter must attend because he/she must pass the CAHSEE in order to receive a high school diploma. Students attending a total of 30 hours in a session will receive 2.5 elective credits. Should I decide not to have my son/daughter participate, a meeting with the school administration may be required.

Yes, I give permission for my child to attend. No, I do not give permission for my child to attend.

_____________________________________________________________________ Name of Student Parent/Guardian Signature Date

______________________________________________________ ______________ Home Address Telephone #



SCHOOL NAME

NOTIFICACIÓN PARA LOS PADRES – SECUNDARIA Programas de Día Extendido

Academia de Aprendizaje Extenso (ELA)/Academia de Aprendizaje Requerido (RLA)/Adquisición del Idioma Ingles (ELAP)/ Programa de Aprendizaje Extenso (ELP)

Al padre o tutor de: (Nombre del estudiante) (Fecha de nacimiento) (Grado) (Ciclo) (Número de salón) De acuerdo a los datos mas reciente, su hijo(a) obtuvo una calificación por debajo de proficiente en el examen de Artes del Lenguaje Ingles y/o en Matemáticas. Todos los estudiantes en la Escuela Preparatoria deben pasar el Examen de Egreso de la Preparatoria de California (CAHSEE) para poder recibir un diploma de bachillerato. Debido a la urgencia del caso, su hijo(a) esta registrado para asistir al siguiente Programa de Día Extendido:.

Academia de Aprendizaje Extenso Academia de Aprendizaje Requerido Adquisición del Lenguaje Ingles Programa de Aprendizaje Extenso

Hemos registrado a su hijo(a) para que asista a los servicios académicos de tutoría en la siguiente materia(s): Ingles/Artes del Lenguaje Ingles como segundo lenguaje Matemáticas Fechas: Sábados: Clase comienza: Clase termina: Día de la semana: Clase comienza: Clase termina:

Lugar: Su hijo(a) ha sido registrado para asistir porque pasar el CAHSEE para reunir todas las cualificaciones necesarias para recibir un diploma de bachillerato. Por favor complete la información de abajo y regrésela a el/la maestro(a) de su hijo(a) Sinceramente,

Firma del director Fecha

Devuelto a: _____________________________

Declaración del padre/tutor: Yo he recibido y entiendo la información de arriba que explica el Programa de Día Extendido ofrecido a los estudiantes que necesitan pasar el CASHEE. Comprendo que mi hijo (a) debe pasar el CASHEE para recibir un diploma de bachillerato. Estudiantes que asistan 30 horas en una sesión recibirán 2.5 créditos por electivas SI yo decido que mi hijo(a) no va a participar, una reunión con el Director es requerida.

Sí, doy permiso para que mi hijo(a) asista. No, no doy permiso para que mi hijo(a) asista.

Nombre del estudiante Nombre del consejero _____________________________ Firma del padre/tutor Fecha Domicilio Numero de teléfono


MEM-4329.1 ATTACHMENT E August 4, 2008

TEACHER APPLICATION Extended Day Programs


FOR PRINCIPAL USE: FOR MULTITRACK SCHOOLS ONLY APPLICATION Selection Priority Assigned: Filing Deadline: Seniority Date: Check: 15 Working Days

Date Assigned

currently on track

Before Class begins

Position Filled/App. Forwarded

currently off-track SCHOOL CALENDAR

Date Check: Single Track Multitrack

Please fill in this application completely. Indicate “N/A” if not applicable. Print in ink or type all information. 1. Payroll Name (Last) (First) (Middle) LAUSD Employee No. 2. Address (Street) (City) (State) (Zip Code) 3. Home Telephone ( ) School Telephone ( ) 4. Present Position Grade Level/Subject 5. Present School or Office District 6. Please list any special credentials, or specialized and intensive training you have in the area of literacy and/or

Math intervention.

7. Authorization: (Check all that apply) BCLAD/BCC CLAD/LDS SB 1969 Language 8. I have completed the required on-track intervention training in the following subject areas: (Check all that apply) Middle School: Voyager Princeton Review Compass Learning High School: Kaplan – English Kaplan – Math Revolution Prep If selected for this assignment, I agree to complete the assignment and any required training.

Teacher’s Signature Date Principal’s Signature Date


MEM-4329.1 ATTACHMENT F August 4, 2008

GUIDELINES FOR TEACHER SELECTION Extended Learning Program (ELP)

The Extended Learning Program (ELP) is designed specifically to support on-track students who are at-risk of not achieving grade level standards. Secondary classes are organized with an enrollment of 30:1. Class size is 25:1. Daily attendance must be maintained. Scheduling of sessions will be locally determined. Sessions are scheduled for before/afterschool only (Except for RLA/ELA schools). Teachers who volunteer for this additional assignment agree to teach the entire session and to attend training if required. SELECTION

Priority #1 Priority One A – Permanent and Probationary teaches in the affected grades/subject fields with appropriate authorization and training in the grade/subject field. This includes resource specialists, librarians, etc.

Priority #1B Non-Permanent and Non-Probationary teachers who do not have a seniority

date will use their contract date.

Priority #2 Permanent site-based non-classroom teachers. This priority includes Deans, Counselors, Coordinators, and Instructional Coaches.

Priority #3 Adult School Teachers

Priority #4 Substitute/ Retiree Teachers

Priority #5 Administrators

All teachers with the appropriate qualifications in each of the above categories will be selected in seniority order.

If there are more eligible applicants within each priority to teach a specific course at any one school

than there are positions available, District seniority on a rotational basis, shall determine the selection. An applicant, who taught in the program during the previous session, shall not be eligible for service until all teachers in the priority grouping who did not teach the previous session are assigned. Ties in District seniority shall be broken under the provisions of Article XI, Section 6.

COMPENSATION Teachers who participate in ELP shall be compensated at the intervention rate, which includes a stipend of .09224). The stipend is for planning, monitoring of student attendance, intervention documentation/ assessment, faculty meetings and supervision as appropriate. The stipend is not provided for teacher training.

MEM-4329.1 ATTACHMENT G

School To

Loc: M T W Th F

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Hours Marks**

12345123451

August 4, 2008

Tim

e V

alue

Dat

e D

ay

Beginnig and Ending timesCircle

2

3

1

Gra

de

Dates:

Student Names

Beginnig and Ending times

From

Circle Schedule:

Examples(In the rows below, please indicate the date and day of the week when your class is meeting)

Beyond the Bell BranchSecondary Intervention Program

Attendance Register

Los Angeles Unified School District

Subject:

Teacher:

Program:

*

1234512345123451234512345

DISTRIBUTION: Attach this document to the hard copy of theSecondary Intervention Program Statistical and keep in school file for auditing purposes.

of

* Time Value: Designate the value of each time block. Each time block represents an hour or portion of an hour. Time value for the blocks must be the same each scheduled class meeting. When classes take place on Weekdays and Saturdays, the

4

3

Note: Attach Class Roster to Attendance Register. Register is NOT VALID without a Class Roster

7

I certify that the attendance on this Register is true, correct, and complete

6

Teacher's Signature Date

5

Page

g p p g p y y ,Saturday time block/value must be the same as the Weekday time block/value. Use more than one day column to indicate Saturday attendance for Saturday schedules that are multiples of weekday schedules."E" in students on the first day of attendance. Put a "—" in the appropriate time block for each full/complete time block that a student is absent.**Marks: High Schools only.

LOS ANGELES UNIFIED SCHOOL DISTRICT MEMORANDUM MEM-4329.1 ATTACHMENT H August 4, 2008

STANDARDS-BASED INTERVENTION LOG – SECONDARY DIRECTIONS: Complete this form for each student who attends intervention.

Student Name: Birthdate: School of Attendance: Student ID# Parent/Guardian:

……………………………………………………………………………………………………………………………………… Grade Grade Grade Grade ELD Level ELD Level ELD Level ELD Level Date Date Date Date Mid Period Report to Parents sent regarding student at risk of not meeting grade-level standards for promotion. ---------------------------------------------------------------------------------------------------------------------------------------------------------

Participation in Intervention Program(s) Date T. Initials Date T. Initials Date T. Initials Date T. Initials ELP, ELAP, TSP SS/Intersession Local Design/Other

------------------------------------------------------------------------------------------------------------------------------- Warning Notice on Progress Report Date T. Initials Date T. Initials Date T. Initials Date T. Initials Student may be retained -------------------------------------------------------------------------------------------------------------------------------

Parent Communication Date T. Initials Date T. Initials Date T. Initials Date T. Initials 1. conference, 2. phone, 3. letter, 4. other (example: 10/21/02 (1) ____) Date T. Initials Date T. Initials Date T. Initials Date T. Initials End of SchoolYear Promotion/Retention Determination Letter sent to Parents

End of Summer School/Intersession Promotion/ Retention Determination Letter sent to Parents For Students with Disabilities – Date of IEP ………………………………………………………………………………………………………………

(To be completed by Administrator/Designee) Admin./ Admin./ Admin./ Admin./ Date(s) Designee’s Date(s) Designee’s Date(s) Designee’s Date(s) Designee’s Participation in Mandatory summer/ Initials Initials Initials Initials

Intervention Program (Counselor)

Promotion Determination Letter Mailed to Parents (Counselor)

Notification of Mandatory SBP Retention (Home School Principal) Promotion Determination Letter Parent Conference/Mailed to Parents

PLACE IN STUDENT’S RED FOLDER


MEM-4329.1 ATTACHMENT I August 4, 2008

SCHOOL NAME

PARTICIPATION REPORT Extended Day Programs


This report provides information about student participation in a Beyond the Bell intervention program. The program is designed to provide academic intervention assistance to help students improve their academic performance, accelerate achievement of grade level standards, and prepare for the California High School Exit Exam (CAHSEE). The program offers 30 hours of extended day support in English or Math. This report provides information about the student’s participation in: Report Term: 15 hours of the program (Mid Session Report) 30 hours of the program (Final Report)

Intervention Program: Extended Learning Academy (ELA) Required Learning Academy (RLA) English Language Acquisition Program Extended Learning Program (ELA) (Middle school only)

Student’s Name Grade Intervention Teacher

School Date

Dates of Program: From To

Subject Area: English ESL Math ESL Pre-test Post-test Attendance: Hours Present : Hours Absent HIGH SCHOOL ONLY: Students must attend at least 24 hours in order to receive credit.

Grade Mark: A B C

Credits (End of program only): ___ 2.5 ___ Credit not given (insufficient hours) Teacher Comments (Optional)

Teacher’s Signature Date Principal or Designee Copy to: Parent/Guardian Subject Area English or Math Teacher Home school


MEM-4329.1 ATTACHMENT I August 4, 2008

SCHOOL NAME

PROGRAMA DE EDUCACIÓN EXTENSIVA Informe de Participación en Secundaria

Este informe proporciona información sobre la participación del estudiante en el Programa de Intervención de Beyond the Bell. El programa esta diseñado para proporcionar asistencia en intervención académica para ayudar a los estudiantes a mejorar su rendimiento académico, acelerar el logro de las normas del nivel de grado y para prepararse para el Examen de Egreso de la Escuela Preparatoria de California (CASHEE). El programa ofrece 30 horas de apoyo durante día extenso en Ingles y Matemáticas. Este informe provee información acerca de la participación de los estudiantes: Informe del periodo: 15 horas del programa (reporte de 30 horas del programa (Reporte final) Programa de Intervención: Academia de Aprendizaje Extenso (ELA) Academia de Aprendizaje Requerido (RLA) Programa de Adquisición del idioma Ingles (ELAP) Programa de Aprendizaje Extenso (ELP)

Nombre Grado Maestro de Intervención Escuela Sede Fecha de Intervención Fechas del Programa: Desde Hasta Asignatura: Inglés ____________ ESL ____________ Matemáticas ___________ ESL Pre-Test ____________ Post-test __________ Asistencia: Horas Presente: Horas Ausente: SOLO ESCUELA PREPARATORIA: Estudiantes deben asistir por 24 horas para obtener crédito.

Calificaciones: A B C

Crédito (Al final del programa): ___ 2.5 ___ No crédito (insuficiente horas) Comentarios del Maestro (Opcional)

Firma del Maestro(a) Fecha Director(a) o Persona Designada Copia para: Padre / Tutor Escuela Sede


MEM-4329.1 ATTACHMENT J August 4, 2008

BUDGET PLANNING WORKSHEET

EXTENDED LEARNING PROGRAM (ELP)

PROGRAM CODE 11247

SCHOOL NAME

LOCAL

DISTRICT

ORG. CODE

SCHOOL

TELEPHONE NUMBER

( )

ALLOCATION

TOTAL ____________

BUDGET

ITEM COMMITMENT

ITEM POSITION/ACCOUNT TITLE AMOUNT

C9201-2 110004 Teacher Salary x $1,950.00 per teacher C9900-10 240003 Clerical Overtime x $28.00/ Hour* C9900-9 240002 Clerical Relief x $19.00/ Hour* C9997-3 220003 Custodial Overtime x $25.00/Hour* C4054-2 220002 Custodial Relief x $17.00/Hour* 40267 430010 Instructional Supplies C8447-1 290004 School Supervision Aide x $12.00 /Hour* C9233-2 110004 Coordinating Support x $65.00/Hour*

* Average hourly rate includes fringe benefits, check employee hourly rate. This line must equal the total amount allocated to your school. TOTAL BUDGET The 2008-2009 ELP budget will not carryover to the next school year.

Principal’s Signature Date Local District Superintendent’s Designee Signature Date

SUBMIT WITH INTENT TO OFFER INTERVENTION TO LOCAL DISTRICT INTERVENTION/TESTING COORDINATOR

For budget technical assistance, call your Local District Fiscal Specialist. For program assistance, call your Local Intervention/Testing Coordinator.

Schools are budgeted an allocation of $1,950.00 (average teacher salary) per ELP class in direct services for certificated teaching salaries. Schools may budget up to $50.00 per class of allocated funding for indirect services including, coordinating support, clerical/custodial relief and/or overtime and instructional/school supplies.

LOS ANGELES UNIFIED SCHOOL DISTRICT BEYOND THE BELL BRANCH

MEM-4329.1 ATTACHMENT K August 4, 2008

MEM-4329.1 ATTACHMENT L August 4, 2008


Documents

MEM-4329.1 1 of 8 August 4, 2008 ALL.pdf · MEM-4329.1 2 of 8 August 4, 2008 Beyond the Bell Branch for all students. Following classroom program modifications, students who continue