Meeting of the Village of Buffalo Groveww2.vbg.org/BoardAgendas2007.nsf/PublishedEPacket...Development Improvement Agreement and Plat of Easement for Bucky's Express (Trustee Berman)

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Call to Order Pledge of Allegiance Roll Call Approval of Minutes

Minutes of the March 4, 2013 Village Board Meeting [GO TO] Approval of Warrant

Presentation and Reading of Warrant #1208 [GO TO] Village President's Report

Police Chief Steven S. Balinski Retirement [GO TO] Village Manager's Report

Buffalo Grove Environmental Action Team Presentation (Trustee Trilling) [GO TO] Presentation of the 2013 Village of Buffalo Grove Environmental Plan (Trustee Trilling) [GO TO] Mailbox Damage Reimbursement (Trustee Stein) [GO TO] Monthly Management Report - January/February 2013 [GO TO]

Special Business Reports from the Trustees Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine

by the Village Board and will be enacted by one motion. There will be no separate discussion of these items

unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of

Business and considered after all other items of business on the Regular Agenda under New Business. Consent Agenda: Ordinances and Resolutions

Ordinance No. 2013-__________: Amending 5.20 Liquor Controls (President Braiman)

SUMMARY: The following amendments to the liquor control ordinance provides for certain not-for-profit or

charitable events to serve liquor in accordance with the restrictions of the Illinois Liquor Control Act and

codified in Classes G3 and G4. [GO TO] Ordinance No. 2013-__________: Amending 5.20 Liquor Controls (President Braiman)

SUMMARY: A Class A license is cancelled for Zaa, Inc. d/b/a Little Italian Restaurant, 1175 McHenry Road.

[GO TO] Ordinance No. 2013-__________: Amending the Village Appearance Plan concerning review of signs

(Trustee Sussman)

SUMMARY: Staff recommends approval of amendments to the Village Appearance Plan to maintain signage

review requirements consistent with the recently adopted sign code requirements. [GO TO] Resolution No. 2013-__________: Approving an Agreement for Access to Geographic Information Systems

(Trustee Stein)

SUMMARY: This resolution provides for the creation of an intergovernmental agreement between the Village

of Buffalo Grove and Cook County in order to obtain access to GIS data currently held by Cook County. [GO

TO]

Meeting of the Village of Buffalo Grove

Board of TrusteesRegular Meeting

March 18, 2013 at 7:30 PM

Fifty Raupp Blvd

Buffalo Grove, IL 60089-2100

Phone: 847-459-2500

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Resolution No. 2013-__________: Approving a Certification Statement for the Bordeax Court Bike Path

Rehabilitation Grant Application through the Illinois Department of Natural Resources Project Recreational

Trails Program (Trustee Stein)

SUMMARY: Staff recommends approval and execution of the Certification Statement for the Illinois

Department of Natural Resources Grants-In-Aid program. [GO TO] Consent Agenda: Unfinished Business

Consent Agenda: New Business

Development Improvement Agreement and Plat of Easement for Bucky's Express (Trustee Berman)

SUMMARY: An agreement providing for financial securities and obligations and a Plat of Easement is

recommended for approval for the Bucky's Express project. [GO TO] Authorization to Participate in the Joint Purchasing of Bulk Rock Salt (Trustee Stein)

SUMMARY: Staff recommends that the Village Board authorize participation with the State of Illinois through

a Joint Purchasing Agreement for 1,000 tons of road salt for the 2013-14 driving season. [GO TO] Ordinances and Resolutions Unfinished Business

Award of Bid: 2013 Crack Sealing Program (Trustee Stein) [GO TO] Award of Bid: 2013 Tree Replacements (Trustee Stein) [GO TO]

New Business Plan Commission Referral: Special use for a child care facility in the Industrial District, 354-362 Lexington

Drive (Trustee Sussman) [GO TO] Questions from the Audience Questions from the audience are limited to items that are not on the regular agenda. In accordance with Section

2.02.070 of the Municipal Code, discussion on questions from the audience will be limited to 10 minutes and

should be limited to concerns or comments regarding issues that are relevant to Village business. All members of

the public addressing the Village Board shall maintain proper decorum and refrain from making disrespectful

remarks or comments relating to individuals. Speakers shall use every attempt to not be repetitive of points that

have been made by others. The Village Board may refer any matter of public comment to the Village Manager,

Village staff or an appropriate agency for review.

Executive Session Adjournment The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does,

however, reserve the right to defer consideration of matters to another meeting should the discussion run past

10:30 p.m.

The Village of Buffalo Grove, in compliance with the Americans with Disabilities Act, requests that persons with disabilities, who require certain

accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact

the ADA Coordinator at 459-2525 to allow the Village to make reasonable accommodations for those persons.

Minutes of the March 4, 2013 Village Board Meeting 4-A

Overview

Approval is recommended.

AttachmentsM030413.pdf

Trustee LiaisonClerk Sirabian

Staff ContactCarol A Lieber, Finance & GS

Monday, March 18, 2013 Approval of Minutes - Item : 4-A

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AMinutes%20of%20the%20March%204%2C%202013%20Village%20Board%20Meeting%0AApproval of Minutes - Item : 4-A%0A %0A

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MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF

BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD, BUFFALO

GROVE, ILLINOIS ON MONDAY, MARCH 4, 2013

CALL TO ORDER

President Braiman called the meeting to order at 7:32 P.M. Those present stood and pledged allegiance to the Flag.

ROLL CALL

Roll call indicated the following present: President Braiman; Trustees Berman, Trilling, Sussman, Terson, Stein and

Ottenheimer.

Also present were: Dane Bragg, Village Manager; William Raysa, Village Attorney; Jeff Stein, Assistant Village

Attorney; Jennifer Maltas, Deputy Village Manager; Scott Anderson, Director of Finance; Art Malinowski, Director

of Human Resources; Robert Pfeil, Village Planner; Gregory Boysen, Director of Public Works; Mike Skibbe, Civil

Engineer; Brian Sheehan, Deputy Building Commissioner – Operations; Brett Robinson, Purchasing Manager; Fire

Chief Vavra; and Police Chief Balinski.

APPROVAL OF MINUTES

Moved by Ottenheimer, seconded by Sussman, to approve the minutes of the February 4, 2013 Regular Meeting.

Upon roll, Trustees voted as follows:

AYES: 5 – Trilling, Sussman, Terson, Stein, Ottenheimer

NAYS: 0 – None

ABSTAIN: 1 – Berman

Motion declared carried.

Moved by Trilling, seconded by Berman, to approve the minutes of the February 25, 2013 Committee of the Whole

Meeting. Upon roll, Trustees voted as follows:

AYES: 4 – Berman, Trilling, Sussman, Ottenheimer

NAYS: 0 – None

ABSTAIN: 2 – Terson, Stein


WARRANT #1207

Mr. Anderson read Warrant #1207. Moved by Otteheimer, seconded by Stein, to approve Warrant #1207 in the

amount of $3,216,563.11, authorizing payment of bills listed. Upon roll, Trustees voted as follows:

AYES: 6 – Berman, Trilling, Sussman, Terson, Stein, Ottenheimer

NAYS: 0 – None


VILLAGE PRESIDENT’S REPORT

President Braiman read a Proclamation recognizing the 55th

Anniversary of the Village of Buffalo Grove. Buffalo

Grove was officially incorporated as a Village in the State of Illinois on March 7, 1958.

At 8:30 PM on Saturday, March 23, 2013, lights will switch off around the globe for Earth Hour and people will

commit to actions that go beyond the hour. Earth Hour began in 2007 in Sydney, Australia to take a stand against

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climate change. Earth Hour is organized by the World Wildlife Fund, whose mission is to stop the degradation of

the Earth's natural environment and build a future where people live in harmony with nature.

President Braiman announced the appointment of Carol Lieber as Deputy Village Clerk. Moved by Berman,

seconded by Trilling to concur with President Braiman’s appointment. Upon roll call, Trustees voted as follows:


NAYS: 0 – None


VILLAGE MANAGER’S REPORT

Mr. Bragg announced that there will be a reception to recognize the accomplishments of retiring Police Chief

Balinski prior to the March 18, 2013 Village Board Meeting, and noted that the public is invited to attend this event

to honor Chief Balinski.

Mr. Bragg announced that Public Works Director Greg Boysen has been appointed to the position of Public

Works Director in Beloit, Wisconsin, and will be retiring from Buffalo Grove on April 1, 2013. Mr. Bragg

expressed his appreciation to Mr. Boysen for his 35 years of service to the Village. President Braiman extended the

congratulations and best wishes of the Village Board as well.

Mr. Bragg noted the steps that the Village has taken with regard to the Snow Storm projected for tomorrow.

2012 POLICE OFFICER OF THE YEAR

Chief Balinski thanked the Board for allowing the Buffalo Grove Police Department to recognize some outstanding

police employees, as well as the Buffalo Grove Rotary Club for sponsoring the Employee of the Year Award.

Commander Jim Newton has done an excellent job of chairing this committee for over ten years. Chief Balinski

then reviewed the selection process for these awards, after which he reviewed the careers of Commander Tom Reed,

Patrol Division Commander, and Effie Harris, recognized for highly functional and technical work. President

Braiman then presented the Special Commendation Awards to Commander Reed and Effie Harris as they were

congratulated by the audience and the Board.

William Balling, representing the Buffalo Grove Rotary Club, reviewed the highlights of Sergeant Scott

Eisenmenger’s career. Mr. Balling noted that a donation will be made to Rotary International in Sergeant

Eisenmenger’s name, as well as a donation to the charity of Sergeant Eisenmenger’s choice. Mr. Balling then

presented the Employee of the Year award to Sergeant Eisenmenger as he was congratulated by the audience and the

Board.

BUFFALO CREEK CLEAN WATER PARTNERSHIP

Buffalo Grove resident Jeff Weiss provided a brief presentation about the Buffalo Creek Clean Water

Partnership. The goals of the partnership are to improve flood control and water quality, reduce erosion, and

enhance habitats and recreational opportunities throughout the Buffalo Creek watershed.

HOMES FOR A CHANGING REGION – CMAP

Allison Milld Clements, made a presentation regarding Homes for a Changing Region. Buffalo Grove is a

member of the NW Suburban Housing Collaborative along with Arlington Heights, Mount Prospect, Palatine and

Rolling Meadows. The Steering Committee of the Collaborative has participated with CMAP (Chicago Metropolitan

Agency for Planning) in the development of a housing plan for the communities in the Collaborative. The project is

part of the Homes for a Changing Region initiative coordinated by the Metro Mayors Caucus and the Metropolitan

Planning Council, with technical assistance by CMAP. CMAP has completed the plan with specific

recommendations for each of the five communities. Ms. Milld Clements thanked everyone who participated in this

study, and answered questions from the Board.

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TRUSTEE REPORTS

The Village Clerk reminded residents that the last day to register to vote in the April 9, 2013 Consolidated Election

will be on Tuesday, March 12, 2013.

Trustee Terson reported on construction changes taking place at the Alcott Center.

CONSENT AGENDA

President Braiman explained the Consent Agenda, stating that any member of the audience or the Board could

request that an item be removed for full discussion; there were no such requests. The Village Clerk read a brief

synopsis of each of the items on the Consent Agenda.

Ordinance #2013-10 - Title 13 Village of Buffalo Grove Municipal Code

Motion to pass Ordinance #2013-10, amending Section 13.04.250 of Title 13 of the Village of Buffalo Grove

Municipal Code (adding and increasing water reconnection fees for non-payment utility shutoffs and adding NSF

fees).

Ordinance #2013-11 - Title 2 Village of Buffalo Grove Municipal Code

Motion to pass Ordinance #2013-11, amending Title 2, Administration and Personnel of the Village of Buffalo

Grove Municipal Code.

Resolution #2013-5 - Private Activity Bond Allocation

Motion to pass Resolution #2013-5, transferring $3,958,460 Private Activity Bond Allocation to the Private Activity

Bond Clearinghouse Pool, hosted by the Village of Buffalo Grove.

Resolution #2013-6 - Syndica Leo Holdings, LLC

Motion to pass Resolution 2013-6, authorizing the extension of a lease between the Village of Buffalo Grove and

Syndica Leo Holdings, LLC.

Resolution #2013-7 - Zoning Map

Motion to pass Resolution #2013-7, adopting the Village’s official Zoning Map.

Resolution #2013-8 - Amberley Subdivision

Motion to pass Resolution #2013-8, conveying Outlots B and C of the Amberley subdivision to the Buffalo Grove

Park District.

Stump Grinder

Motion to award bid for Replacement Stump Grinder.

2013 Bike Path and Parking Lot Improvements

Motion to authorize bid for 2013 Bike Path and Parking Lot Improvements.

2013 Sidewalk Project

Motion to authorize bid for 2013 Sidewalk Project.

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2013-2018 Pavement Evaluation Services

Motion to authorize bid waiver and award a contract for 2013-2018 Pavement Evaluation Services.

Watermain Rehabilitation Engineering Services

Motion to authorize bid waiver and award a contract for Watermain Rehabilitation Engineering Services.

Moved by Terson, seconded by Sussman, to approve the Consent Agenda. Upon roll call, Trustees voted as follows

on the Consent Agenda:


NAYS: 0 – None


ORDINANCE #2013-12 – VILLAGE MANAGER SALARY

Moved by Sussman, seconded by Terson, to pass Ordinance #2013-12, establishing Annual Salary of the Village

Manager.

President Braiman reviewed the proposed ordinance, details of which are contained in the Village Board Meeting

Agenda Item Overview.

Upon roll call, Trustees voted as follows on the motion:

AYES: 6 –Berman, Trilling, Sussman, Terson, Stein, Ottenheimer

NAYS: 0 – None


ORDINANCE #2013-13 – XTREME TRAMPOLINES

Moved by Sussman, seconded by Berman, to pass Ordinance #2013-13, amending the special use for Xtreme

Trampolines, 950 Busch Parkway, concerning coin-operated amusement devices.

Representing owner Eric Beck, the general manager of Xtreme Trampolines, reviewed their request with regard to

an increase in video games, after which he answered questions from the Board.



NAYS: 0 – None


ORDINANCE #2013-14 & RESOLUTION #2013-9 – PROCUREMENT POLICY

Mr. Robinson reviewed the proposed ordinance and resolution, details of which are contained in the Village Board

Meeting Agenda Item Overview that he prepared.

Moved by Berman, seconded by Sussman, to pass Ordinance #2013-14, amending Section 2.08 of Title 2 of the

Buffalo Grove Municipal Code, and Resolution #2013-9, approving the Revised Procurement Policy.



NAYS: 0 – None


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RESOLUTION #2013-10 – CONSTRUCTION ENGINEERING

Moved by Stein, seconded by Sussman, to pass Resolution #2013-10, approving an agreement for Construction

Engineering Services for the 2013 Village Wide Contractual Street Maintenance Project.

Mr. Bragg reviewed the proposed resolution, details of which are contained in the Village Board Meeting Agenda

Item Overview prepared by Mr. Boysen.



NAYS: 0 – None


RESOLUTION #2013-11 – RAUPP BRIDGE

Moved by Stein, seconded by Sussman, to pass Resolution #2013-11, approving a Local Agency Agreement for

Federal Participation in the Construction of the Raupp Boulevard Bridge Improvement.

Mr. Bragg reviewed both this proposed resolution and the following proposed resolution, details of which are

contained in the Village Board Meeting Agenda Item Overviews prepared by Mr. Boysen, after which he answered

questions from the Board.



NAYS: 0 – None


RESOLUTION #2013-12 – RAUPP BRIDGE

Moved by Stein, seconded by Ottenheimer, to pass Resolution #2013-12, approving a Preliminary Engineering

Services Agreement concerning the Raupp Boulevard Bridge Improvement. Upon roll call, Trustees voted as

follows:



NAYS: 0 – None


STREET MAINTENANCE PROGRAM – PHASE 1

Moved by Stein, seconded by Ottenheimer, to award bid for Calendar 2013 Village Wide Contractual Street

Maintenance Program – Phase 1, subject to the materials in Board packets.

Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item

Overview prepared by Mr. Boysen.



NAYS: 0 – None


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03/04/2013

NATURAL GAS SERVICE

Moved by Stein, seconded by Terson, to authorize bid waiver and purchase Natural Gas Service from Constellation

Energy, subject to the materials contained in Board packets.

Mr. Bragg reviewed the proposal, details of which are contained in the Village Board Meeting Agenda Item

Overview prepared by Mr. Robinson.

In answer to a question from Trustee Berman, Mr. Raysa asked that the motion be amended to add “subject to

further review and recommendation by the Village Attorney”.

Trustees Stein and Terson agreed to add language as suggested by Mr. Raysa.

Upon roll call, Trustees voted as follows on the amended motion:


NAYS: 0 – None


QUESTIONS FROM THE AUDIENCE

President Braiman reviewed the parameters to be followed by speakers, and asked if there were any questions from

the audience on items not on tonight’s agenda.

Chuck Pozniak, 555 Estate Drive, commented on the proposed Downtown project. Mr. Bragg briefly replied as to

the status of the proposed project.

EXECUTIVE SESSION

Moved by Berman, seconded by Ottenheimer, to move to Executive Session for the purpose of discussing Collective

Bargaining, Section 2 (c)(2) of the Illinois Open Meetings Act. Upon roll call, Trustees voted as follows:


NAYS: 0 – None


The Board moved to Executive Session from until 8:52 P.M. until 9:24 P.M.

ADJOURNMENT

Moved by Sussman, seconded by Berman, to adjourn the meeting. Upon roll call, Trustees voted as follows:


NAYS: 0 – None


The meeting was adjourned at 9:25 P.M.

Janet M. Sirabian, Village Clerk

APPROVED BY ME THIS 18th DAY OF March , 2013

Village President

Presentation and Reading of Warrant #1208 5-A

Overview

Approval is recommended.

AttachmentsWarrant #1208.pdfW#1208.pdf (Appendix)

Trustee Liaison Staff ContactScott D Anderson, Finance & GS

Monday, March 18, 2013 Approval of Warrant - Item : 5-A

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on December 17, 2012%0APresentation%20and%20Reading%20of%20Warrant%20%231202%0AApproval of Warrant - Item : %0A %0A

VILLAGE OF BUFFALO GROVE WARRANT #1208

18-Mar-13

General Fund: 351,900.73

Illinois Municipal Retirement Fund: 0.00

Parking Lot Fund: 50.00

Motor Fuel Tax Fund: 15,000.00

School & Park Donations 0.00

Capital Projects-Facilities: 0.00

Capital Projects-Streets: 7,728.78

Health Insurance Fund: 0.00

Facilities Development Debt Service Fund: 500.00

Police Pension Fund: 0.00

Fire Pension Fund: 0.00

Retiree Health Savings: 0.00

Water Fund: 15,918.18

Buffalo Grove Golf Fund: 7,230.09

Arboretum Golf Fund: 5,675.31

Refuse Service Fund: 0.00

PAYROLL PERIOD ENDING 3/10/2013 866,049.74

866,049.74

TOTAL WARRANT #1208 1,270,052.83

APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF

THE VILLAGE OF BUFFALO GROVE, ILLINOIS

Village Clerk Village President

See appendix: Appendix001 - W#1208.pdf

Police Chief Steven S. Balinski Retirement 6-A

Overview

A Proclamation commending Police Chief Steven S. Balinski for his service to the Village of Buffalo Grove,1976-2013

AttachmentsBalinski retirement.pdf

Trustee Liaison Staff ContactDane C Bragg,

Monday, March 18, 2013 Village President's Report - Item : 6-A

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0APolice%20Chief%20Steven%20S.%20Balinski%20Retirement%20%0AVillage President's Report - Item : %0A %0A

COMMENDING POLICE CHIEF STEVE S. BALINSKI FOR SERVICE TO THE VILLAGE OF BUFFALO GROVE, 1976 – 2013

WHEREAS, Steve Balinski began his career with the Buffalo Grove Police Department as a sworn police officer on August 23, 1976; and WHEREAS, Steve Balinski served in a variety of positions including Patrol Officer, Investigator, Corporal, Sergeant, Commander, Deputy Chief and Chief; and WHEREAS, Chief Balinski has received numerous awards and recognition for outstanding police work including 1982 Police Officer of the Year, an Above and Beyond the Call of Duty Award, four department commendations, a DUI Enforcement award, numerous commendations, honorable mentions and unit citations; and WHEREAS, Chief Balinski was the recipient of the Northwestern University Center for Public Safety Executive Leadership Award; and WHEREAS, Chief Balinski devoted much of his career to building positive relationships with the community - which enhances the department’s effectiveness; and WHEREAS, Chief Balinski served in leadership positions with a variety of law enforcement, social and service organizations throughout the area and state; and WHEREAS, Steve Balinski has served the Department, Village, State and community with integrity, character and professionalism for 36 years. NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove that our best wishes go to Steve Balinski on his retirement effective April 2, 2013.

Buffalo Grove Environmental Action Team Presentation 7-A

Overview

Jeff Weiss will make a presentation describing the accomplishments and current plans of the Buffalo GroveEnvironmental Action Team.

AttachmentsEAT_Presentation_Mar_2013_VBG_final.pdf

Trustee LiaisonTrustee Trilling

Staff ContactBrett Robinson,

Monday, March 18, 2013 Village Manager's Report - Item : 7-A

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0ABuffalo%20Grove%20Environmental%20Action%20Team%20Presentation%20%0AVillage Manager's Report - Item : 7-C%0A %0A

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2012 Accomplishments/2013 Plans

Photos

Mission StatementThe Environmental Action Team of Buffalo Grove strives to raise awareness, improve our community’s natural environment and

encourage sustainability practices for present and future generations.

Mus

EAT’s “action team” approach is to plan an event, run it, then celebrate our success!

www.bgeat.org

3/13/2013

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Fifteen projects/events – four aligned with Village’s Environmental Plan◦ Community Choice Energy aggregation◦ First BG Environmental Fair◦ Fourth annual Electronics Recycling Event◦ Launch of the Buffalo Creek Clean Water Partnership

Lost Prairie exhibit at Raupp Museum Bike event smashes record – again! Debi Moritz – BG’s Champion of the

Environment

Community outreach and education Energy/transportation Recycling Road cleanup Habitat restoration Clean water

Photos

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First Buffalo Grove “Green Fair” 20 Exhibitors Education, Information, Displays, Activities Reuse-Recycle Collection◦ Small electronics◦ Eyeglasses, hearing aids & keys◦ Gently used shoes and books◦ Household batteries & light bulbs

Rain Barrel raffle (donated by MWRD) 2013 Green Fair scheduled for June 30

2012 Museum exhibit “The Lost Prairie” Rain barrel sale Partner with Village Environmental Plan Stand-up exhibit and scrapbook Enhanced BGEAT.org and Facebook sites

2013 Continue and expand outreach Build new relationships with Village

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2012 Recycling at BG Days Electronics recycling event

2013 Community composting Improve BG Days recycling support and promotion Support electronics recycling event

2012 Community Choice Electricity initiative Bike event raised >100 bikes for Working Bikes

cooperative BG Bicycle Committee

2013 Hold bike collection during the Green Fair Renewable energy project at Village or Park District Promote improved bike transportation

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2012 Buffalo Creek Clean

Water Partnership2013Monitor pollutantsDevelop watershed planBuild partnershipsStart to improve Buffalo

Creek!

www.buffalocreekcleanwater.org

Presentation of the 2013 Village of Buffalo GroveEnvironmental Plan 7-B

Overview

Staff will make a brief presentation of the Environmental Plan to the Village Board and report on the minorchanges within the plan itself.

AttachmentsEnvironmental Plan 2013.pdf

Trustee LiaisonTrustee Trilling


Monday, March 18, 2013 Village Manager's Report - Item : 7-B

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0APresentation%20of%20the%202013%20Village%20of%20Buffalo%20Grove%20Environmental%20Plan%20%0AVillage Manager's Report - Item : %0A %0A

Village of Buffalo Grove Environmental

Plan

~ 2013 ~

3-1-2013

Year 2013 Village of Buffalo Grove Environmental Plan ~ 1

Introduction For the past decade, the necessity to take active stewardship on environmental issues has been

paramount. Buffalo Grove has responded by establishing an Environmental Committee,

developing and implementing a number of environmentally-friendly policies and programs

which have benefited the community, coordinating with local, regional and state partners on

environmental initiatives. The Village’s 2013 Environmental Plan includes a detailed overview

of on-going and proposed initiatives for calendar year 2013.

Table of Contents Introduction ..................................................................................................................................... 1

Regional Leadership & Partners ..................................................................................................... 2

A. Clean Air Counts (CAC). ............................................................................................................................... 2

B. Greenest Region Compact of Metropolitan Chicago (GRCMC) .................................................................... 2

C. Solid Waste Agency of Northern Cook County (SWANCC). ......................................................................... 2

D. Buffalo Grove Environmental Action Team (BG EAT). ................................................................................. 2

Water Conservation ........................................................................................................................ 3

A. WaterSense program.................................................................................................................................... 3

B. Stream water sampling and analysis. ........................................................................................................... 3

C. Buffalo Creek Clean Water Partnership. ....................................................................................................... 3

D. Development of a watershed-based plan ..................................................................................................... 3

Waste Reduction / Recycling .......................................................................................................... 4

A. WasteWise program ..................................................................................................................................... 4

B. Holiday lights recycling program. .................................................................................................................. 4

C. Residential recycling program. ..................................................................................................................... 4

D. Recycling at Village Hall. .............................................................................................................................. 5

E. Electronics Recycling & Document Destruction Event. ................................................................................. 5

F. Bagster Bag. ................................................................................................................................................. 5

Energy Efficiency ........................................................................................................................... 6

A. Community Choice Aggregation of Electricity ............................................................................................... 6

B. Review New Facility Energy Efficiency Options ............................................................................................ 6

Transportation ................................................................................................................................. 6

A. Pedestrian and Bicycle Accident History Analysis. ....................................................................................... 6

B. Review zoning and development regulations relating to “green Infrastructure planning”. ............................. 6

C. Bicycle system. ............................................................................................................................................. 7

D. Promote utilizing alternate modes of transportation to work to Village employees. ...................................... 7

Outreach and Education .................................................................................................................. 8

A. Environmental Fair........................................................................................................................................ 8

B. Earth Hour Promotion. .................................................................................................................................. 8

C. Promotion of Pace bus services ................................................................................................................... 8


Regional Leadership & Partners

A. CLEAN AIR COUNTS (CAC). CAC is a northeastern Illinois plan striving to improve air

quality by reducing harmful emissions of pollutants from motor vehicles and other sources..

This effort involved working with the Metropolitan Mayors Caucus, City of Chicago, United

States Environmental Protection Agency (EPA) and the Illinois EPA. In April 2011, the

Village of Buffalo Grove was honored with a Platinum level designation - the highest

designation by Clean Air Counts. Clean Air Communities designation is intended to reward

communities that have demonstrated a commitment to improving air quality in the Chicago

metropolitan region. Goal – Strive to maintain Platinum Level Designation.

B. GREENEST REGION COMPACT OF METROPOLITAN CHICAGO (GRCMC) The Village of

Buffalo Grove continues to make a commitment to the Metropolitan Mayors Caucus

Greenest Region Compact of Metropolitan Chicago. The GRCMC establishes environmental

goals within our community through implementing a set number of strategies, including three

priority strategies identified by the Caucus’ Environmental Committee. The three priorities

relate to promoting residential water conservation practices, enacting electronic waste (e-

waste) recycling programs, and participating in the Northern Illinois Energy Projects

Residential Lighting Program.

C. SOLID WASTE AGENCY OF NORTHERN COOK COUNTY (SWANCC). The Village is a

member of the SWANCC which is an organization that provides programs, resources,

presentations and workshops to educate about solid waste technologies and the benefits of

waste reductions practices. www.swancc.org.

D. BUFFALO GROVE ENVIRONMENTAL ACTION TEAM (BG EAT). BG EAT is a group of

community volunteers sponsored by the Buffalo Grove Park District. The Environmental

Action Team of Buffalo Grove strives to raise awareness, improve the community’s natural

environment and encourage sustainability practices for present and future generations. The

Village shall coordinate with BG EAT on a myriad of initiatives as set forth within this

Environmental Plan.

http://www.swancc.org/


Water Conservation

A. WATERSENSE PROGRAM. In March, 2011 the Village joined the United States

Environmental Protection Agency’s (EPA) WaterSense Program. WaterSense seeks to

protect the future of our nation's water supply by offering people a simple way to use less

water with water-efficient products and services. http://www.epa.gov/WaterSense.

Buffalo Grove will use the electronic newsletter and web site to promote “Fix a Leak

Week” March 18 through 24, 2013

Goals:

Web site promotion

Village newsletter

Electronic newsletter

ongoing March/April March, May, July

B. STREAM WATER SAMPLING AND ANALYSIS. Manage a program to conduct stream

water sampling. The purpose of the program is to identify if there are specific pollutants

in the water stream such as fecal coliform, phosphorous and chlorides, and possibly the

sources of pollution; to determine trends; and to screen for impairment. Finding excessive

levels of one or more chemical constituents can serve as an early warning "screen" of

potential pollution problems.

Goals:

Report from 2012 sampling

2013 sampling

March October

C. BUFFALO CREEK CLEAN WATER PARTNERSHIP. Support the BG EAT’s “Buffalo

Creek Clean Water Partnership”. The group was established in 2012. The goal is to

improve flood control, reduce erosion, improve water quality and enhance ecosystems

throughout the watershed.

D. DEVELOPMENT OF A WATERSHED-BASED PLAN. Support the BG EAT’s

initiative for the Buffalo Creek Clean Water Partnership noted above and support the

development of a watershed-based plan which will enable land owning agencies, such as

the Village and Park District, to successfully compete for green infrastructure and 319

(Clean Water Act) grants.

http://www.epa.gov/WaterSense


Waste Reduction / Recycling

A. WASTEWISE PROGRAM. In March, 2011 the Village joined the United States EPA’s

WasteWise Program. Local governments are able to join as promotional partners, and

thereby obtain access to data management tools, and receive outreach and educational

materials. http://www.epa.gov/wastes/conserve/smm/wastewise/

Goals:

Web site promotion

BGTV

Village newsletter


ongoing ongoing March/April April, July, December

B. HOLIDAY LIGHTS RECYCLING PROGRAM. Year 2010 was the first year that the Village

offered its residents an opportunity to recycle holiday lights at Village Hall. For the

2011/2012 season, a total of 3,807 lbs. were collected and $656 paid to the Village of Buffalo

Grove to advance its environmental program. For the 2012/2013 season, the Village has

recycled 1,174 lbs. of holiday lights as of 1/11/2013 and raised $176 as part of the program.

Goals:

Web site promotion

BGTV

Village newsletter

Press release

ongoing ongoing November/December January, November

C. RESIDENTIAL RECYCLING PROGRAM. In 2012, the Village entered into a refuse,

recycling and landscape contract with Waste Management for all residential properties in

Buffalo Grove. The contract was awarded following a Request for Proposal process approved

by the Corporate Authorities. Information about the contract will continue to be

communicated to Village residents with an emphasis on the recycling program.

Goals:

Web site promotion

BGTV

Village newsletter

Press release


ongoing ongoing March/April March/April March/April


D. RECYCLING AT VILLAGE HALL. The Village offers residents the opportunity to drop off

for recycling a myriad of items not allowed to be disposed through the curbside program.

The recycled items include sharps waste, prescriptions/expired medications, batteries, and

fluorescent lights. In 2012 the Village and its residents were able to recycle and/or divert

2,470 lbs. of batteries; 1,053 lbs. of expired and unwanted drugs; 715 lbs. of sharps and 2,590

fluorescent bulbs from area landfills.

Goals:

Web site promotion

BGTV

Village newsletter


ongoing ongoing July/August Quarterly

E. ELECTRONICS RECYCLING & DOCUMENT DESTRUCTION EVENT. The event is

tentatively planned for Saturday, September 14, 2013. The Village will coordinate with

Hamilton Partners for use of the parking lot at 151 Hastings in Buffalo Grove where the

event is anticipated to be held. The Village will also coordinate the logistics and planning of

the event with Block & Company SWANCC, and the Buffalo Grove Environmental Action

Team. Last years event resulted in 25,632 lbs. of used electronics being able to be recycled

and 17,380 lbs. of personal documents being safely shredded and recycled.

Goals:

Secure site

Prepare marketing plan

Review site logistics

Event management

March May June September

F. BAGSTER BAG. The Village of Buffalo Grove sells the Waste Management Bagster Bags

to residents. The Bagster is a high strength polypropylene bag that can hold up to 3 cubic

yards of material and up to 3,300 pounds of waste material. The Bagster is an energy saving

idea for people who have a waste disposal need that is larger than a regular trash pickup but

smaller than a dumpster rental. The Bagster helps to reduce transportation emissions and

fuel consumption. In addition, it helps to initiate "onsite source separation" and enables the

hauler to recycle appropriate materials that have been discarded. The Bagsters are available

for sale at Village Hall for $25.00.

Goals:

Sign at B&Z counter

BGTV

Village newsletter


January ongoing March/April March, October


Energy Efficiency

A. COMMUNITY CHOICE AGGREGATION OF ELECTRICITY The Village of

Buffalo Grove initiated electric aggregation for its residential and small commercial

electric customers in August of 2012. Throughout six full months of the program, the

aggressive pricing for 100 percent renewable energy has resulted in a net savings to

Village ratepayers of $1,931,585.45, or an average of $321,000 per month. Goals:

Receive and review 2nd Year option rate from Integrys Energy

Board approval/rejection of 2nd Year of Contract

Second Year of electric aggregation service begins

April-May May June 30

B. REVIEW NEW FACILITY ENERGY EFFICIENCY OPTIONS The Environmental

Committee will be meeting with vendors and suppliers of different “Green” technology to

review those solutions for possible inclusion in the New Village facilities that may be

built as part of the “Downtown Project” .

Transportation

A. PEDESTRIAN AND BICYCLE ACCIDENT HISTORY ANALYSIS. Continue to conduct a

three year analysis of accidents which have occurred within the Village. The information

would be used as one method of analysis of improvements that may be considered to

enhance bicycle paths, pedestrian sidewalks, and other bike and pedestrian system

accommodation enhancements in Buffalo Grove. Goals:

Coordinate with the Police Department to provide information on police calls and reports as referenced herein.

Review information with the Village’s Bicycle Path System Committee.

Prepare report and recommendation based on the findings.

July

August

September

B. REVIEW ZONING AND DEVELOPMENT REGULATIONS RELATING TO “GREEN

INFRASTRUCTURE PLANNING”. Consider planning, development, stormwater

management, wetland management and other initiatives to foster environmental

sustainability.

Goals:

Review zoning and development regulations and prepare report and recommendation. Zoning and development regulation amendments shall be presented to the Village Board for consideration.

July


C. BICYCLE SYSTEM. Village Staff will work to produce a comprehensive Bicycle Plan in

2013. Goals:

Complete Bicycle Plan

Update the map of the trail system

October November

D. PROMOTE UTILIZING ALTERNATE MODES OF TRANSPORTATION TO WORK TO

VILLAGE EMPLOYEES. Encourage the public and Village employees to bicycle and

utilize public transportation for travel to work during Bike to Work Week in May.

Register the Village for the annual Active Transportation Alliance Bike Commuter

Challenge.

Goals:

Promotion & public education, Bike to Work Week

Participation & promotion, Bike Commuter Challenge for Village employees.

May June


Outreach and Education

A. ENVIRONMENTAL FAIR. Assist the Buffalo Grove Environmental Action Team with the

coordination of an Environmental Fair. The Fair will be held at Rylko Park on Sunday June

30, 2013 from 8:00 am – 12:30 pm Goals:

Promotion

June

B. EARTH HOUR PROMOTION. On Saturday March 23, 2013 at 8:30 PM Lights around the

globe are encouraged to be turned off for Earth Hour; individuals were also encouraged to

commit to actions that go beyond the hour. Earth Hour started in 2007 in Sydney, Australia

when 2.2 million individuals and more than 2,000 businesses turned their lights off for one

hour to take a stand against climate change. With almost 5 million supporters and a global

network in over 100 countries/territories, Earth Hour is now one of the world's largest and

most respected movements. Earth Hour is organized by the World Wildlife Fund (WWF).

WWF’s mission is to stop the degradation of the Earth's natural environment and build a

future where people live in harmony with nature. Goals:

Promotion & public education February/March

C. PROMOTION OF PACE BUS SERVICES. Pace is the Suburban Bus Division of the Regional

Transportation Authority. The Village will promote this commuter program through web links on the Village’s web site.

http://www.pacebus.com/sub/bus_system/buffalo_grove_tc_map.asp

Goal:

Web site Promotion Ongoing

Village Officials:

President Jeffrey S. Braiman

Trustee Jeff Berman

Trustee Steve Trilling

Trustee Beverly Sussman

Trustee Mike Terson

Trustee Andy Stein

Trustee Les Ottenheimer

Village Clerk Janet Sirabian

Village Manager Dane Bragg

Village of Buffalo Grove Environmental Committee:

Trustee Steve Trilling, Board of Trustees Liaison

Brett Robinson, Purchasing Manager

Greg Boysen, Director of Public Works

Wendy Durkin, Battalion Chief, Fire Department

Rick Kuhl, Deputy Director of Public Works

Robert Pfeil, Village Planner

Brian Sheehan, Deputy Building Comm./Operations Nidhi Vaid Associate Planner

A desire for the future to be as

good as you want it to be.

Mailbox Damage Reimbursement 7-C

Overview

BackgroundIn October of 2012, the Village Board requested a review and update of the current MailboxReimbursement Policy. Specifically, staff reviewed the cost of reimbursement to residents to damagedmailboxes by snow plows during snow events.

RecommendationAfter reviewing the policy and costs, it is recommended that the reimbursement amount be raised from$30.00 to $50.00. In the past ten years, there has been a variance in how many mailboxes have needed tobe replaced. Some years as few as three mailboxes were replaced and during one high snow event year,the village replaced 159. The average number of mailboxes and posts that have needed to be replacedover ten-years is sixty-five. The cost for the village to purchase a mailbox and post is $31.45. Using sixty-five as an average, the cost of this program will be $3,250.00 an increase of $1,206.00.

It is also recommended that the policy include a clause placing requiring a receipt for proof of purchaseby the resident in order to receive reimbursement. Further, the policy includes the provision that it is theresponsibility of the resident to have the post and mailbox installed. The modified policy is attached.

AttachmentsMailbox Policy 2013.pdfMailbox Survey March 2013.pdf

Trustee LiaisonTrustee Stein

Staff ContactRichard A Kuhl,

Monday, March 18, 2013 Village Manager's Report - Item : 7-C

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 04, 2013%0AMailbox%20Damage%20Reimbursement%20%0AVillage Manager's Report - Item : 7-B%0A %0A

Village of Buffalo Grove

Mailbox Survey March 2013

Municipality What % of homes have curb side mailbox service?

Do you replace or repair curb side mailboxes

damaged during the winter snow removal

operations? If yes, under what condition would you perform the repair or replacement?

Do you have a cash payment in lieu of

repalcement?

Round Lake 100% Yes

Mailbox hit directly by plow : ______X______

Mailbox damaged by windrow or snow: ______X______

Other : ______________ $50.00

Highland Park 80% Yes



Other : _ City Contractor Damage____________ $65.00

Lake Forest 100% Yes



Other : ______________ $50.00

McHenry 70% Yes



Other : ______________ Yes ???

Deerfield 40% Yes



Other : ______________ $75.00

Gurnee 100% Yes



Other : _ At the direction of Mayor or Vil. Admin.____________ $50.00

Lake County DOT 90% Yes



Other : ______________ No

Cary 90% Yes



Other : ______________ $25.00

Libertyville 68% Yes



Other : ______________ $50.00

Lincolnshire ?? Yes



Other : ______________ $100.00

Buffalo Grove (current) 90% Yes



Other : ______________ $30.00

Buffalo Grove (proposed) 90% Yes



Other : ______________ $50.00

Monthly Management Report - January/February 2013 7-D

Overview

The Monthly Management Report is available at www.vbg.org.

AttachmentsMgt Report 3-18-2013.pdf (Appendix)

Trustee Liaison Staff ContactDane C Bragg, Office of Village Manager

Monday, March 18, 2013 Village Manager's Report - Item : 7-D

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on November 19, 2012%0AMonthly%20Management%20Report%20-%20October%202012%0AVillage Manager's Report - Item : %0A %0A

See appendix: Appendix002 - Mgt Report 3-18-2013.pdf

Ordinance No. 2013-__________: Amending 5.20 LiquorControls 10-A

Recommendation of ActionStaff recommends approval.

Overview

The following amendments to the liquor control ordinance provides for certain not-for-profit or charitableevents to serve liquor in accordance with the restrictions of the Illinois Liquor Control Act and codified inClasses G3 and G4.

1. Private function. "Private function" means a prearranged private party, function, or event for a specific social or businessoccasion, either by invitation or reservation and not open to the general public, where the guests inattendance are served in a room or rooms designated and used exclusively for the private party, function,or event. (235 ILCS 5/1-3.36)

2. Giving Away of Alcoholic Liquors a) No licensee, individual, partnership or corporation shall give away any alcoholic liquor for commercialpurposes or in connection with the sale of non-alcoholic products or to promote the sale of non-alcoholicproducts.b) No licensee, individual, partnership, or corporation shall advertise or promote in any way, whether onor off licensed premises, any of the practices prohibited under subsection (a) of this Section. Thisincludes, but is not limited to, advertisements using the words "free" or "complimentary" with alcoholicliquor.c) Subsection (a) shall not apply to test marketing or tasting.

AttachmentsOrdinance_Amending_5_20_Liquor_Controls.pdf

Trustee LiaisonPresident Braiman

Staff ContactDane C Bragg,

Monday, March 18, 2013 Consent Agenda: Ordinances and Resolutions - Item: 10-A

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AOrdinance%20No.%202013-%5F%5F%5F%5F%5F%5F%5F%5F%5F%5F:%20Amending%205.20%20Liquor%20Controls%20%0AConsent Agenda: Ordinances and Resolutions - Item : 10-A%0A %0A

# 567360

2/28/2013

ORDINANCE NO. 2013- ______

AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS

WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois

Constitution of 1970.

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD

OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE

COUNTIES, ILLINOIS. As follows:

Section 1. The Village of Buffalo Grove Municipal Code, as amended, is further amended in

TITLE 5 - BUSINESS TAXES, LICENSES AND REGULATIONS, Chapter 5.20, Liquor

Controls, by adding Section 5.20.035, “Consumption on Property,” in its entirety in the manner

and form shown and inserting therein such new text in the manner and form and shown in

underlined bold type below, so that said Section 5.20.035 shall hereafter provide as follows:

5.20.035 – Consumption on Property.

It is unlawful for any owner or occupant of property within the Village, other than

Dwellings, as defined in Chapter 17 of this Code, house trailers and mobile homes to

permit alcoholic liquor to be consumed on such property without a license issued

under this chapter.



Controls, Section 5.20.070, “License – Classifications,” sub-section 5.20.070(G) (Class G

Licenses), by deleting the text in the manner and form shown in strikethrough type below and

inserting therein such new text in the manner and form shown in underlined bold type below, so

that said Section 5.20.070(G) shall hereafter provide as follows:

G. Class G licenses, authorizing retail sales of alcoholic liquors for consumption on the

premises owned or leased by nonprofit or governmental organizations and occupied

by the licenses. Class G licenses shall be subject to the following conditions and

limitations:

1. Nonprofit organizations:

a. Special events sponsored by nonprofit organizations must be for the licensee's

members and their guests,

b. Special events for nonmembers on the licensed premise is limited to two

events per calendar year,

2

c. No event shall be longer than one continuous twenty-four hour period,

d. The fee for each special event license is twenty-five fifteen dollars;

2. Governmental organizations:

a. Prearranged events sponsored by governmental organizations must include the

service of food,

b. A representative of the governmental organization must be present throughout

every such event,

c. The annual fee for each license shall be one hundred dollars;

3. Class G3 licenses, authorizing the retail sales of alcoholic liquors for

consumption on a premise owned or leased by a “for profit” organization, for

a special event open to the public and sponsored by a bona fide nonprofit or

charitable organization where the sale and consumption of alcohol is

incidental to a specified charitable event, shall be subject to the following

conditions and limitations:

a. Dram shop liability insurance will be provided,

b. The sale and consumption of alcohol shall not be related to any

commercial purpose or in connection with the sale of non-alcoholic

products or to promote the sale of non-alcoholic products. The “for

profit” premise owner or leasee shall not conduct its regular business,

make any sales of non-alcoholic products for profit or provide any paid

services for profit during the special event,

c. The fee for the special event license is twenty-five dollars,

d. No event shall be longer than one continuous twenty-four hour period,

e. The license shall be valid only for the date shown on the face of the

license,

f. No more than 6 such licensees shall be issued per day,

g. No more than 2 such licensees shall be issued to any one location within a

calendar year.

4. Class G4 licenses, authorizing the giving away of alcoholic liquors for

consumption on premises of any property within the Village, other than

Dwellings, as defined in Chapter 17 of this Code, house trailers and mobile

homes for a Private Function, where attendance is by invitation only and not

open to the public, shall be subject to the following conditions and

limitations:

3

a. Dram shop liability insurance will be provided,

b. The fee for the special event license is twenty-five dollars,

c. No event shall be longer than one continuous twenty-four hour period,

d. The license shall be valid only for the date shown on the face of the

license,

e. No more than 6 such licensees shall be issued per day,

f. No more than 2 such licensees shall be issued to any one licensee within a

calendar year.



Controls, Section 5.20.090, “License – Renewal,” by inserting therein such new text in the

manner and form shown in underlined bold type below, so that said Section 5.20.090 shall

hereafter provide as follows:

5.20.090 – License - Renewal.

A. Any licensee may renew the license at the expiration thereof; provided the

licensee is then qualified to receive a license, and the premises for which such

renewal license is sought is suitable for such purpose.

B. No license shall be renewed unless the owner or manager of the license attends an

annual liquor law/alcohol awareness training seminar conducted by the Village.

The fee for the Village providing a make-up seminar shall not exceed five

hundred dollars per licensee.

C. This Section shall not apply to Class G1, G3, and G4 Liquor Licenses.



Controls, Section 5.20.110, “License – Term – Annual Fee Proration,” by inserting therein such

new text in the manner and form shown in underlined bold type below, so that said Section

5.20.110 shall hereafter provide as follows:

5.20.110 – License – Term – Annual fee proration.

A. Each license shall terminate on the 30th day of April next following its issuance.

Renewal fee shall be due on or before May 1st. In the event the application is

denied, the whole fee shall be refunded.

B. At the time application is made, the applicant shall pay the Village the sum set

forth in Section 5.20.070. Notwithstanding the annual fees set forth in Section

http://library.municode.com/HTML/16229/level2/TIT5BUTALIRE_CH5.20LICO.html#TIT5BUTALIRE_CH5.20LICO_5.20.070LILAEE


4

5.20.070, if an application for a liquor license is received by the Village between

November 1st and April 30th of a fiscal year, the license fee shall be one-half of

the annual fee.

C. This Section shall not apply to Class G1, G3, and G4 Liquor Licenses.

Section 5. This Ordinance shall be in full force and in effect from and after its passage, approval

and publication.

AYES:

NAYS:

ABSENT:

PASSED: , 2013

APPROVED: , 2013

PUBLISHED: ________________________,2013

Approved:

Village President

ATTEST:

______________________________________

Village Clerk


Ordinance No. 2013-__________: Amending 5.20 LiquorControls 10-B


Overview

A Class A license is cancelled for Little Italian Restaurant, the business has closed..

AttachmentsPARKRIDGE-#98453-v1-Ordinance_Amending_Chapter_5_20_Liquor_Controls.pdf

Trustee LiaisonPresident Braiman

Staff ContactDane C Bragg,

Monday, March 18, 2013 Consent Agenda: Ordinances and Resolutions - Item: 10-B

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AOrdinance%20No.%202013-%5F%5F%5F%5F%5F%5F%5F%5F%5F%5F:%20Amending%205.20%20Liquor%20Controls%20%0AConsent Agenda: Ordinances and Resolutions - Item : 10-A%0A %0A

3/13/2013

ORDINANCE NO. 2013- ______

AN ORDINANCE AMENDING CHAPTER 5.20, LIQUOR CONTROLS


Constitution of 1970.

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD

OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE

COUNTIES, ILLINOIS, as follows:

Section 1. The Village of Buffalo Grove Municipal Code, as amended, is further amended by

deleting in Subsection A. Class A. of Section 5.20.072, Licenses authorized, under the heading

“Licensee and d/b/a” and “address” the following:

Zaa, Inc. d/b/a Little Italian. 1175 McHenry Road.

Section 2. This Ordinance shall be in full force and in effect from and after its passage and

approval.

AYES:

NAYS:

ABSENT:

PASSED: , 2013

APPROVED: , 2013

Approved:

Village President

ATTEST:

______________________________________

Village Clerk

ParkRidge # 98453

Ordinance No. 2013-__________: Amending the VillageAppearance Plan concerning review of signs 10-C


Overview

The purpose of this update is to assure that the appearance plan mirrors the recent changes in the sign code.Pursuant to the update of the Village Sign Code in May 2012, review of the Zoning Ordinance andAppearance Plan were necessary to ensure consistency. The Plan Commission conducted a hearing inDecember 2012 concerning amendments of the Zoning Ordinance, and the hearing included review ofrevisions to the Appearance Plan.

The Plan Commission voted 7 to 0 to recommend approval of the revisions to the Appearance Plan, whichpertain to Article III – Approval Process. The revisions include the following sections (revisions areunderlined):

III.D.2. Village staff will determine the review process for the proposal – Major Review, MinorReview, Variation of the Sign Code, Deviation of the Sign Criteria, or Administrative.

a. Major Review. If staff determines that the project requires rezoning, variations of the ZoningOrdinance, Development Ordinance, Sign Code, or a Planned Unit Development amendment, then saidproject shall proceed through the Major Review process. The applicant presents the proposal to theCorporate Authorities at a Village Board Meeting as either a Pre-Application Conference or a Referral tothe Plan Commission, as determined by staff.

b. Minor Review. Substantial renovation to a property will require a Minor Review as determined by theVillage Manager or designee. Uniform Sign Packages, as set forth in the Village Sign Code, shallrequire Minor Review, unless variations of the Sign Code are requested, which shall then requireMajor Review.

d. Variation of the Sign Code. The following course of action shall take place if the proposal is a

Variation of the Sign Code.

i. The ART shall hold a meeting or meetings to review the proposal.

ii. ART meeting minutes, which include a recommendation from the ART, shall be provided to the

Zoning Board of Appeals.

iii. The Zoning Board of Appeals shall provide a recommendation to the Corporate Authorities.

iv. The Plan Commission shall review variations pertaining to Uniform Sign Packages, Planned

Unit Developments and other development reviews as set for the in the Sign Code.

v. If the proposal is approved by the Corporate Authorities, the applicant may then apply for required

permits through the Village’s Building & Zoning Department.

The draft ordinance revising the Village Appearance Plan is attached.

Next Steps

None

Prior Actions

Amendments of Zoning Ordinance and Sign Code.

Anticipated Future Board Actions

None

AttachmentsOrd_draft_amendmt of Appearance Plan_3-12-2013.pdfPlan Comm mins_Dec 5, 2012.pdf

Trustee LiaisonTrustee Sussman

Staff ContactRobert E Pfeil, Planning

Monday, March 18, 2013 Consent Agenda: Ordinances and Resolutions - Item: 10-C

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on February 04, 2013%0A%0AOrdinances and Resolutions - Item : %0A %0A

3/12/2013

Ordinance 2013- _____

An Ordinance Amending the Village of Buffalo Grove Appearance Plan

WHEREAS, the Village of Buffalo Grove is a Home Rule Unit of local government

pursuant to the Illinois Constitution of 1970; and

WHEREAS, the Village of Buffalo Grove Appearance Plan was approved by Ordinance

No. 2009-5 on January 19, 2009; and

WHEREAS, the revised Village Sign Code was approved by Ordinance No. 2012-18 on

May 7, 2012; and,

WHEREAS, the Village has determined that revisions to the Village Appearance Plan are

necessary to make said Plan consistent with the revised Village Sign Code; and,

WHEREAS, the Village Plan Commission reviewed the proposed amendments to the

Appearance Plan on December 5, 2012 and voted 7 to 0 to recommend approval of said

amendments;

WHEREAS, the Village President and Board of Trustees have determined that said

amendments of the Appearance Plan are appropriate and necessary to effectively administer

the Village’s sign regulations and appearance review process.

NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,

PURSUANT TO ITS HOME RULE POWER:

Section 1. The Ordinance is made pursuant to and in accordance with the Village’s

Home Rule powers. The preceding Whereas clauses are hereby incorporated herein.

Section 2. Article III. Approval Process of the Village Appearance Plan is hereby

amended to read as follows:

A. If a proposed development or redevelopment is regulated by this Plan, then approval will be

granted upon conformance to the applicable provisions of this Plan as well as all other

applicable Village ordinances. Modifications or amendments to an approved plan are

subject to additional appearance review.

2

B. The Appearance Review Team (“ART”) shall review all development or redevelopment

projects regulated by this Plan.

C. The ART for Administrative Review shall consist of the Deputy Village Manager, Village

Planner, Building Commissioner, and Associate Planner. Other staff personnel may be

asked to assist the ART. The ART for Deviations of the Sign Criteria, Variations of the Sign

Code, Minor Reviews, or Major Reviews shall include the aforementioned Village staff

personnel, plus at least one representative from either the Plan Commission and/or Zoning

Board of Appeals1. The latter will be determined depending on the composition of the

project. The Trustee Liaisons to the Plan Commission or Zoning Board of Appeals will also

be invited to participate in the aforementioned ART meetings. An architect or other design

professional may be retained on an as needed basis to assist the Appearance Review Team

on any project as determined by staff.

D. An overview of the approval process is set forth below. Notwithstanding the following, the

Corporate Authorities may review and take action upon a proposal in lieu of the foregoing

approval process. The Appearance Review Flow Chart at Appendix A outlines the steps in

the review process.

In conducting the review process, staff, elected and appointed officials shall adhere to the

following:

Work in an objective and understanding manner.

Work toward the aesthetic growth of the community and remediation of unsightly

conditions.

Encourage and inspire public and private participation in the enhancement of

community appearance and provide appropriate leadership.

Act as counselor and guide to persons working to develop, redevelop, maintain or

improve properties.

1 The Chairperson of the respective Commission shall designate a representative to participate in the

ART process. Commissioner representation may rotate depending on the project.

3

1. The applicant presents a proposal to Village staff.

2. Village staff will determine the review process for the proposal – Major Review, Minor

Review, Variation of the Sign Code, Deviation of the Sign Criteria, or Administrative.

a. Major Review. If staff determines that the project requires rezoning, variations of

the Zoning Ordinance or Development Ordinance, Sign Code, or a Planned Unit

Development amendment, then said project shall proceed through the Major

Review process. The applicant presents the proposal to the Corporate Authorities at

a Village Board Meeting as either a Pre-Application Conference or a Referral to the

Plan Commission, as determined by staff.

i. The Corporate Authorities may refer the proposal to either the Plan

Commission or Zoning Board of Appeals, if applicable and appropriate.

ii. The ART shall hold a meeting or meetings to review the proposal for

compliance with applicable provisions of the Village Appearance Plan. This

review process will be concurrent with Plan Commission or Zoning Board of

Appeals meeting(s). The ART will forward meeting minutes and a report with

recommendations to either the Plan Commission or Zoning Board of Appeals,

as appropriate.

iii. The Plan Commission or Zoning Board of Appeals will make a

recommendation for consideration by the Corporate Authorities.

iv. If the Corporate Authorities determine that the appearance review process

may be deferred to accommodate phasing or other unique aspects of a

project, the conditions for said deferral shall be set forth in an ordinance or

written agreement between the Village and the applicant.

v. When a proposal is approved by the Corporate Authorities, the applicant

may apply for all applicable permits through the Village’s Building & Zoning

Department.

b. Minor Review. Substantial renovation to a property will require a Minor Review as

determined by the Village Manager or designee. Uniform Sign Packages, as set forth

in the Village Sign Code, shall require Minor Review, unless variations of the Sign

Code are requested, which shall then require Major Review. “Substantial” shall be

determined based on the following criteria:

4

i. Are the proposed changes a significant modification to the existing appearance

of the building or property?

ii. Will the basic appearance of the property be significantly changed due to

different building massing, materials, colors or signage?

iii. Would the “casual viewer” conclude that the changes make the property

noticeably different than the original appearance?

The process for Minor Review shall be as follows:

i. The ART shall hold a meeting, or meetings, to review the proposal for

compliance with applicable provisions of the Village Appearance Plan.

ii. If the application is denied, the applicant may appeal in writing to the Village

Manager within 15 days of written notification of said denial.

iii. The Village Manager may uphold the denial of the ART, overrule the denial of the

ART, or work with the applicant to modify the proposal and return the proposal

to the ART for additional review.

iv. If denied, the applicant may appeal in writing to the Corporate Authorities within

15 days of written notification of said denial.

v. If the proposal is approved, the applicant may apply for all applicable permits

through the Village’s Building & Zoning Department.

c. Deviation of Sign Criteria. The following course of action shall take place if the

proposal is a Deviation of Sign Criteria.


ii. ART meeting minutes, which include a recommendation from the ART, shall be

provided to the Zoning Board of Appeals.

iii. If approved by the Zoning Board of Appeals, the applicant may then apply for

required permits through the Village’s Building & Zoning Department.

d. Variation of the Sign Code. The following course of action shall take place if the

proposal is a Variation of the Sign Code.


ii. ART meeting minutes, which include a recommendation from the ART, shall be

provided to the Zoning Board of Appeals.

5

iii. The Zoning Board of Appeals shall provide a recommendation to the Corporate

Authorities.

iv. The Plan Commission shall review variations pertaining to Uniform Sign

Packages, Planned Unit Developments and other development reviews as set

forth in the Village Sign Code.

v. If the proposal is approved by the Corporate Authorities, the applicant may then

apply for required permits through the Village’s Building & Zoning Department.

e. Administrative Review. All other proposals or petitions not accounted for shall be

reviewed as part of the Administrative Review.

i. The ART, which consists of staff personnel, will hold a meeting or meetings to

review the proposal for compliance with applicable provisions of the Village

Appearance Plan. ART meeting minutes and a report will subsequently be

distributed to the ART and the Village Manager. Minutes shall also be posted in

the Appearance Review Team Minutes Database.

ii. If denied, the applicant may appeal in writing to the Village Manager within 15

days of written notification of said denial.

iii. The Village Manager may uphold the denial of the ART, overrule the denial of the

ART, or work with the applicant to modify the proposal and return the proposal

to the ART for additional review.

iv. If denied, the applicant may appeal in writing to the Corporate Authorities within

15 days of written notification of said denial.

v. If the proposal is approved, the applicant may apply for all applicable permits

through the Village’s Building & Zoning Department.

Section 3. Any person violating any portion of this Ordinance shall be subject to the

provisions of Chapter 1.08 of the Buffalo Grove Municipal Code.

Section 4. This Ordinance shall be in full force and effect from and after its passage,

approval and publication. This Ordinance may be published in pamphlet form. This Ordinance

shall not be codified.

6

AYES:

NAYS:

ABSENT:

PASSED: __________________ APPROVED: __________________

APPROVED:

______________________________ Village President ATTEST: ______________________________ Village Clerk

Buffalo Grove Plan Commission – Public Hearing – December 5, 2012 – Page 1 of 3

PUBLIC HEARING

BUFFALO GROVE PLAN COMMISSION

December 5, 2012

Amendments of Village Zoning Ordinance and Village

Appearance Plan pertaining to sign regulations

Chairman Smith called the hearing to order at 7:30 pm in the Village Council Chambers, Buffalo Grove

Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Smith read the Notice of

Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed

for the public hearing, and swore in all persons who wished to give testimony.

Commissioners present: Chairman Smith

Mr. Khan

Mr. Stark

Mr. Weinstein

Ms. Johnson

Mr. Goldspiel

Mr. Matthews

Commissioners absent: Mr. Cohn

Ms. Myer

Also present: Beverly Sussman, Village Trustee

Mr. Andrew Stein, Village Trustee

Mr. Mike Terson, Village Trustee

Mr. William Raysa, Village Attorney

Mr. Brian Sheehan, Deputy Building Commissioner

Mr. Robert Pfeil, Village Planner

The following exhibit was presented by the petitioner at the public hearing:

Exhibit 1: Memo from Mr. Pfeil to the Plan Commission dated November 29, 2012

Mr. Pfeil stated the hearing includes comments concerning the Village Appearance Plan as well as the

Zoning Ordinance. A hearing is not required to amend the Appearance Plan, but the proposed changes

are related to the Zoning Ordinance, so the testimony will cover both codes. He noted that Brian


Sheehan, Deputy Building Commissioner, is present and available to offer his expertise concerning the

Sign Code and Zoning Ordinance.

Mr. Pfeil reviewed the proposed changes to the Appearance Plan. He noted that the Appearance

Review Team (ART) can include different staff and commission representatives depending on the type

of project. The proposed changes to the Appearance Plan pertain to Article III.D – Review Process. In

Section 2.a - Major Review process, the first paragraph would have a reference to the Sign Code. In sub-

section 2.b a sentence would be added to the Minor Review process. The new text would clarify that

uniform sign packages as set forth in the Village Sign Code shall require “minor review” unless variations

to the Sign Code are requested. In this case the uniform sign package shall require “major review.”

Mr. Pfeil said under Section 2.d - Variation of the Sign Code, there is a new sentence stating that the

Plan Commission shall review variations pertaining to Uniform Sign Packages, Planned Unit

Developments and other development reviews as set forth in the Sign Code.

Mr. Pfeil reviewed the Zoning Ordinance changes. Attachment 2 notes a proposed definition for

“developed parcel”. That is the same language used in the updated Sign Code approved in May 2012. In

the general provisions section of the Zoning Ordinance a reference to the Sign Code would be added in

Section 17.20. The Village Attorney has suggested that number should be 17.20.110. The language to be

added states that signs are subject to the provision of the Village Sign Code (Title 14 of the Buffalo Grove

Municipal Code) as set forth in Title 17.

Mr. Pfeil further stated the other substantive change to the Zoning Ordinance would be deletion of the

current sign regulations in the B-5 District of the Zoning Ordinance in Section is 17.44.060.E.6. B-5 is the

only zoning district that has sign regulations as part of the district standards. All other zoning districts

are regulated by the Village Sign Code, so the suggestion is to remove the sign regulations in the B-5

District so that the Village Sign Code would be used to regulate signage in all zoning districts.

Commissioner Stark asked if perhaps the term “significant” in attachment 2 should be defined a bit

more even though it does give some definitions or examples of what significant site improvement is. He

stated he is concerned this could become a battle of semantics on exactly what the definition of

“significant” is.

Commissioner Weinstein noted that this definition comes right out of the Sign Code, so if the

Commission recommends a modification of the version used in the Zoning Ordinance, the Sign Code

definition should also be revised. He suggested that there could be issues with interpreting and

administering the regulations if there are different definitions in the two codes.

Commissioner Goldspiel asked if there is going to be any substantive change in the sign requirements to

the B-5 District if we make it subject to the Sign Code.


Mr. Sheehan noted that the B-5 standards are detailed, but as time has passed, variances and design

practices have resulted in the shopping center looking very much like other shopping centers in the

Village. He noted that with larger wall surfaces the Sign Code might allow a sign larger than the 75

square foot maximum now used in the B-5 regulations. Examples are the Versailles wall that faces Lake

Cook Road and the eSkape wall that faces McHenry Road. Based on the wall areas, signs larger than 75

feet may be possible. He noted that the size and location of signs cans be controlled in the variation and

appearance review process, and the shopping center also has a sign criteria package and a PUD

ordinance.

Mr. Marty Sussman stated that many communities in the Buffalo Grove area have appearance standards

that require new construction to be consistent with overall appearance goals and standards. He stated

that Buffalo Grove doesn’t have this kind of design control, and as a resident he would like to see an

appearance committee put together where the Village establishes what the Village should look like, as

so many other villages have done. When new construction is proposed the plans would go before that

appearance committee to see if it fits into the design of what we want the Village to look like. It would

also make the Plan Commission’s job much easier.

There being no further comments or questions from anyone else present, Chairman Smith closed the

public hearing at 7:45 pm.

Respectfully submitted,

__________________________

Fay Rubin, Recording Secretary

APPROVED BY:

_______________

ERIC SMITH, Chair

Buffalo Grove Plan Commission – Regular Meeting – December 5, 2012 – Page 1 of 4

REGULAR MEETING

BUFFALO GROVE PLAN COMMISSION

December 5, 2012

Proposed amendments to the Village of Buffalo Grove Zoning Ordinance

(Title 17 of the Buffalo Grove Municipal Code) and Village Appearance Plan

concerning sign regulations

Chairman Smith called the meeting to order at 7:45 pm in the Village Council Chambers, Buffalo Grove

Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois.

Commissioners present: Chairman Smith

Mr. Khan

Mr. Stark

Mr. Weinstein

Ms. Johnson

Mr. Goldspiel

Mr. Matthews

Commissioners absent: Mr. Cohn

Ms. Myer

Also present: Ms. Beverly Sussman, Village Trustee

Mr. Andrew Stein, Village Trustee

Mr. Mike Terson

Mr. William Raysa, Village Attorney

Mr. Brian Sheehan, Deputy Building Commissioner

Mr. Robert Pfeil, Village Planner

APPROVAL OF MINUTES

Moved by Commissioner Weinstein, seconded by Commissioner Khan to approve the minutes of the

public hearing of November 7, 2012. All Commissioners were in favor of the motion and the motion

passed unanimously.

Moved by Commissioner Weinstein, seconded by Commission Johnson to approve the minutes of the

regular meeting of November 7, 2012. All Commissioners were in favor of the motion and the motion

passed unanimously.

COMMITTEE AND LIAISON REPORTS


Commissioner Goldspiel attended the Village Board meeting of December 3, 2012 and there were two

items of interest to the Plan Commission. Nisa Khan, daughter of Zill Khan and another Buffalo Grove

High School student were recognized for receiving the Cook County Sheriff’s youth service Medal of

Honor. Also, the developer of Waterbury Place requested a reduction the amount of security posted to

guarantee subdivision improvements since portions of the development have been completed. After

discussion it was decided to compute project cost items based on current prices, and then consider the

request for a reduced security deposit for various improvements to be completed by the developer.

Commissioner Johnson attended the November 12, 2012 Board meeting where the special use for the

Veterinary Specialty Center was approved unanimously.

AMENDMENT OF VILLAGE ZONING ORDINANCE AND VILLAGE APPEARANCE PLAN PERTAINING TO SIGN

REGULATIONS

Moved by Commissioner Weinstein, seconded by Commissioner Khan recommend approval to the

Village Board of the Zoning Ordinance to add a definition of developed parcel as Section 17.12.192 of

the Zoning Code as follows: “Developed Parcel” means one or more properties or lots upon which

significant site improvement, such as utility installations, paving and in many instances, the construction

of one or more structures has occurred. Developed Parcel shall include, but is not limited to a shopping

center. It shall additionally mean all private property within 200 feet of an existing building.

Commissioner Goldspiel asked if we need to put something in about the suggestions we have had this

evening.

Mr. Pfeil said the definition did not have any suggested changes by the Village Attorney. Commissioner

Stark was questioning whether clarification should be added concerning the types of improvements that

are considered “significant.”

The Plan Commission concurred that modifications to the definition are not necessary.

Chairman Smith called for a vote on the motion and the vote was as follows:

AYES: Khan, Stark, Weinstein, Johnson, Goldspiel, Matthews, Smith

NAYS: None

ABSENT: Cohn, Myer

ABSTAIN: None

The motion passed 7 to 0.


Moved by Commissioner Weinstein, seconded by Commissioner Johnson to recommend approval to the

Village Board to add a reference to the Sign Code to Chapter 17.20 general provisions by adding Section

17.20.110 stating that signs are subject to the provisions of the Village Sign Code (Title 14 of the Buffalo

Grove Municipal Code) except as set forth in Title 17.

Chairman Smith called for a vote on the motion and the vote was as follows:

AYES: Khan, Stark, Weinstein, Johnson, Goldspiel, Matthews, Smith

NAYS: None

ABSENT: Cohn, Myer

ABSTAIN: None

The motion passed 7 to 0.

Moved by Commissioner Weinstein, seconded by Commissioner Khan to delete Section 17.44.060.E.6

from the Zoning Ordinance which is the current sign regulations in the B-5 Town Center District.

Chairman Smith called for a vote on the motion and the motion was unanimously passed 7 to 0.

Moved by Commissioner Weinstein, seconded by Commissioner Khan to recommend approval to the

Village Board of amendments to the Appearance Plan by adding references to the major review and

minor review processes and sign code variation procedures concerning the Plan Commission’s authority

to review uniform sign packages and variations for certain types of developments as described in

Attachment 1 to Exhibit 1 to Mr. Pfeil’s memo of November 29, 2012.

Chairman Smith called for a vote on the motion and the motion was unanimously passed 7 to 0.

CHAIRMAN’S REPORT – None

FUTURE AGENDA SCHEDULE

Mr. Pfeil noted there will probably not be meetings on December 19, 2012 or January 2, 2013, so

January 16, 2013 may be the next meeting date.

PUBLIC COMMENTS AND QUESTIONS – None

STAFF REPORT- None

NEW BUSINESS – None

ADJOURNMENT

Resolution No. 2013-__________: Approving an Agreementfor Access to Geographic Information Systems 10-D


Overview

This request for Cook county GIS data will keep our data current, support our processes of creating andviewing maps, selecting and querying database information, analyzing geographic data, deriving additionalinformation, and displaying information in community applications. The proposed agreement does not createa financial obligation upon the Village.

AttachmentsHome Rule Resolution BG for Cook County Data Sharing.pdf2013_CookAssessorDataRequest complete.pdf (Appendix)



Monday, March 18, 2013 Consent Agenda: Ordinances and Resolutions - Item: 10-D

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 04, 2013%0AResolution%20No.%202013-%5F%5F%5F%5F%5F%5F%5F%5F%5F%5F:%20A%20Resolution%20Approving%20an%20Agreement%20for%20Access%20to%20Geographic%20Information%20Systems%20%0AConsent Agenda: Ordinances and Resolutions - Item : %0A %0A

VILLAGE OF BUFFALO GROVE

RESOLUTION NO. _________

A RESOLUTION APPROVING AN AGREEMENT FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEMS

WHEREAS, the Village of Buffalo Grove (the" Village") is a home rule municipal corporation acting under and pursuant to the Illinois Constitution and the laws of the State of Illinois, including the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq. (the "IMC"); and WHEREAS, pursuant to its home rule powers and the IMC, the Village is granted all powers necessary to carry out its legislative purposes as to the general governance of the Village and its residents, including the development and use of property, the establishment and maintenance of basic infrastructure such as streets, water systems, sanitary and stormwater sewer systems, and the provision of public safety services; and WHEREAS, in the performance of its general governmental responsibilities, the Village is constantly evaluating and accessing information regarding the physical and other attributes within the Village and adjacent to its boundaries; and WHEREAS, the Cook County Assessor's Office has a geographic information system ("GIS") database that it is willing to make available to the Village at no cost; and WHEREAS, GIS data sharing with the Cook County Assessor's Office will allow the Village to access GIS data from the Assessor that will facilitate the Village's decision-making process with respect to its management, provision, and maintenance of governmental services; and WHEREAS, cooperation between and among governmental agencies and entities through intergovernmental agreements is authorized and encouraged by Article VII, Section 10 of the Illinois Constitution of 1970 and by the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.; and WHEREAS, the Village and the Cook County Assessor have negotiated an Agreement for Access to Geographic Information System in substantially the form attached to this Resolution as Exhibit A (the "Intergovernmental Agreement"); NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove County of Cook State of Illinois, as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into and made a pmt of

this Resolution. Section 2: Approval of Intergovernmental Agreement. The Village Board of Trustees hereby

approves the Intergovernmental Agreement in substantially the form attached; provided that Village Manager and Director of Public Works, in consultation with the Village Attorney, are authorized to finalize the Intergovernmental Agreement. Once finalized, the Village President or Village Manager is authorized to execute the Intergovernmental Agreement on behalf of the Village.

Section 3: Effective Date. This Resolution is effective upon its passage and approval in the manner provided by law.

PASSED THIS __________ DAY OF ____________________, 2013. AYES: NAYS: ABSENT: APPROVED THIS __________ DAY OF ____________________, 2013. ___________________________________________ Village President ATTEST: ___________________________________________ Village Manager

See appendix: Appendix003 - 2013_CookAssessorDataRequest complete.pdf

Resolution No. 2013-__________: Approving a CertificationStatement for the Bordeax Court Bike Path RehabilitationGrant Application through the Illinois Department ofNatural Resources Project Recreational Trails Program

10-E

Recommendation of ActionStaff recommends approval and execution of the Certification Statement.

Overview

In order to complete the Village's application for the Illinois Department of Natural Resources (IDNR)Grants-In-Aid Program, the attached Resolution and Certification Statement need to be approved by theVillage Board and executed by the Village President and Village Clerk.

The proposed project would address channel maintenance concerns and repair about 750 linear feet of anexisting 8 foot wide bike path near Bordeaux Court which becomes inundated with water. The project isplanned to include raising the bike path to prevent flooding of the path during low flows and cleaning outa culvert that helps drain water away from the bike path. A cross culvert for low flows would also beinstalled under the path.

The estimate of total project cost is $272,000. $250,000 has been appropriated through a State of IllinoisDepartment of Commerce and Economic Development (DCEO) grant for stream bank work. This IDNRgrant would cover an additional $11,000, with a Village match of $11,000, to complete the total fundingneeded to construct the project.

Funding Source Amount

DCEO State Grant $250,000

IDNR Bike Path Project $11,000

Village of Buffalo Grove Local Funds $11,000

Total $272,000


Approval of this Certification Statement is not an approval to award any contracts. If the Village is awarded the grant,this project would move into final design and follow the Village's Procurement Policy, with Village Board approval, forfuture engineering and construction contracts.

AttachmentsIDNR Res 2013.pdf2013 Bordeaux Ct Segment CertStatement.pdf


Staff ContactMichael K Skibbe,

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AResolution%20No.%202013-%5F%5F%5F%5F%5F%5F%5F%5F%5F%5F:%20A%20Resolution%20approving%20a%20Certification%20Statement%20for%20the%20Bordeax%20Court%20Bike%20Path%20Rehabilitation%20Grant%20Application%20through%20the%20Illinois%20Department%20of%20Natural%20Resources%20Project%20Recreational%20Trails%20Program%20%0AConsent Agenda: Ordinances and Resolutions - Item : %0A %0A

Trustee Stein Michael K Skibbe,

Monday, March 18, 2013 Consent Agenda: Ordinances and Resolutions - Item: 10-E

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AResolution%20No.%202013-%5F%5F%5F%5F%5F%5F%5F%5F%5F%5F:%20A%20Resolution%20approving%20a%20Certification%20Statement%20for%20the%20Bordeax%20Court%20Bike%20Path%20Rehabilitation%20Grant%20Application%20through%20the%20Illinois%20Department%20of%20Natural%20Resources%20Project%20Recreational%20Trails%20Program%20%0AConsent Agenda: Ordinances and Resolutions - Item : %0A %0A

RESOLUTION NO. 2013-

A RESOLUTION APPROVING A CERTIFICATION STATEMENT FOR THE BORDEAUX

COURT BIKE PATH REHABILITATION GRANT APPLICATION THROUGH THE

ILLINOIS DEPARTMENT OF NATURAL RESOURCES PROJECT RECREATIONAL

TRAILS PROGRAM


Constitution of 1970; and,

WHEREAS, the quality of life is enhanced by a good quality transportation system; and,

WHEREAS, the funding of construction and maintenance of a high quality transportation

system is most appropriately shared by several agencies of Federal, State and local government;

and,

WHEREAS, a Certification Statement is required to complete the Illinois Department of

Natural Resources Illinois Trails Grants-In-Aid Program Project Grant Application for FY 2014.

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES,

ILLINOIS, as follows:

Section 1: The Certification Statement entitled “Recreational Trails Grant Programs, State of

Illinois/Department of Natural Resources, RT/DOC-5: Certification Statement” related to the

Bordeaux Court Bike Path Rehabilitation Project is hereby approved.

Section 2: The Village President and Village Clerk are authorized and directed to execute the

Certification Statement. A copy of said Certification Statement is attached hereto and made a

part hereof.

AYES:

NAYES:

ABSENT:

PASSED: , 2013

APPROVED: , 2013

APPROVED:

ATTEST: Village President

Village Clerk

Development Improvement Agreement and Plat ofEasement for Bucky's Express 10-F


Overview

Attached is the Development Improvement Agreement for the Bucky's Express project, which isrecommended for approval with the following conditions:

1. Receipt and approval by the Village Attorney of the project's financial security in the amount of $628,449.2. Receipt of the following fees and deposits:a. Engineering Review & Inspection fee, $20,530b. Storm Sewer Inspection Deposit, $360c. Sanitary Sewer Inspection Deposit, $100d. DIA Cash Deposit, $5,000e. Tree Removal Compensation Fee, $15,0003. Receipt of the IDOT Right-of-Way Construction Permit.

The attached Plat of Easement modifying various easements to conform to the approved site plan issubmitted and approval is recommended.

AttachmentsDIA - BUCKY'S EXPRESS 3-12-2013.pdfBuckys Plat of Easement.pdf

Trustee LiaisonTrustee Berman

Staff ContactGregory P Boysen,

Monday, March 18, 2013 Consent Agenda: New Business - Item : 10-F

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0ADevelopment%20Improvement%20Agreement%20and%20Plat%20of%20Easement%20for%20Bucky%27s%20Express%20%0AConsent Agenda: New Business - Item : %0A %0A

Form Revised: 3/02/08 BUCKY’S EXPRESS Development Name

DEVELOPMENT IMPROVEMENT AGREEMENT

THIS AGREEMENT, made and entered into as of this day of

, 2013, by and between the VILLAGE OF BUFFALO

GROVE, an Illinois Municipal Corporation, and having its office at Village

Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois (hereinafter called

"Village"), and Buchanan Energy (N) LLC (hereinafter called "Developer").

WITNESSETH:

WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Third Amendment of the Planned Unit Development (PUD)

(Annexation Agreement or PUD Ordinance or Agreement) dated 9/10/2012, Developer has submitted to the Village a Plat of

Subdivision designated as Exhibit "A", attached hereto, which Subdivision

Plat has been approved by the Plan Commission of the Village, and,

Developer desires to improve the real property described in said

Subdivision Plat; and,

WHEREAS, the Village has previously approved said Subdivision Plat,

provided that this Agreement is executed to insure the completion of

certain site improvements, as a condition precedent to the issuance of

building permits for any buildings to be constructed on the property.

NOW, THEREFORE, it is mutually agreed as follows:

1. Developer shall furnish, or cause to be furnished, at their

own cost and expense, all the necessary material, labor, and equipment to

complete the improvements listed on Exhibit "B" attached hereto, and all

other site improvements not specifically set forth, which are required by

applicable ordinances or agreements, all in a good and workmanlike manner

and in accordance with all pertinent ordinances and regulations of the

Village and in accordance with the plans and specifications, dated

December 14, 2012, shown on Exhibit "C" attached hereto, including any

subsequent revisions requested by the Developer and approved in writing by

2

the Village pursuant to the Village's Development Ordinance, which Exhibit

has been prepared by Arc Design Resources, Inc., who are registered

professional engineers and Exhibit "D", attached hereto consisting of the

Landscaping Plan and as approved by the Village. All utility lines and

services to be installed in the street shall be installed prior to paving.

2. Attached hereto as Exhibit "E" is a complete cost estimate for

the construction of the improvements described in Exhibit "B" hereto.

Upon the execution of this Agreement, the Developer shall deposit a Letter

of Credit acceptable to and in a form and substance approved by the

Village as further described in Paragraph 9 herein. The Letter of Credit

shall originally be in the amount of $628,499.00.

3. All work shall be subject to inspection by and the approval of

the Village Engineer. It is agreed that the contractors who are engaged

to construct the improvements described in Paragraph 1 hereof are to be

approved by the Village Engineer and that such approval will not be

unreasonably withheld.

4. The Developer has paid the Village a Review and Inspection

Fee, as required by Ordinance. It is understood that said fee is based on

the amount of the contracts or cost estimate for those items listed in

Exhibit "B".

5. Prior to the time the Developer or any of its contractors

begin any of the work provided for herein, the Developer, and/or its

contractors shall furnish the Village with evidence of insurance covering

their employees in such amounts and coverage as is acceptable to the

Village.

In addition, by its execution of this Agreement, the Developer

agrees to protect, indemnify, save and hold harmless, and defend the

Village of Buffalo Grove and its employees, officials, and agents, against

any and all claims, costs, causes, actions, and expenses, including but

not limited to attorney's fees incurred by reason of a lawsuit or claim

for damages or compensation arising in favor of any person, corporation or

3

other entity, including the employees or officers or independent

contractors or sub-contractors of the Developer or the Village, on account

of personal injuries or death, or damages to property occurring, growing

out of, incident to, or resulting directly or indirectly, from the

performance of work by the Developer, independent contractors or sub-

contractors or their officers, agents, or employees. The Developer shall

have no liability or damages for the costs incident thereto caused by the

sole negligence of the Village. This hold harmless shall be applicable to

any actions of the Developer, independent contractor, or sub-contractor

prior to the date of this Agreement if such prior actions were approved by

the Village.

6. The Developer shall cause said improvements herein described

to be completed within twenty-four (24) months following the date this

Agreement is executed by the President and Board of Trustees, except

Detention Areas, which shall be completed within twelve (12) months, and

except any improvements for which specified time limits are noted on the

approved plans, Exhibit "C" which shall be completed within the specified

time limits shown on the plans. If work is not completed within the time

prescribed herein, the Village shall have the right to call upon the

Letter of Credit, in accordance with its terms, for the purpose of

completing the site improvements. Upon completion of the improvements

herein provided for, as evidenced by the certificate or certificates of

the Village President and Board of Trustees, the Village shall be deemed

to have accepted said improvements, and thereupon, the Letter of Credit

shall automatically be reduced to serve as security for the obligations of

the Developer as set forth in Paragraph 7 hereof. The Developer shall

cause its consulting engineers to correct drawings to show work as

actually constructed and said engineers shall turn over high quality Mylar

reproducible copies thereof to the Village to become the Village's

property prior to acceptance of the improvements by the President and

Board of Trustees.

4

7. The Developer for a period of one year beyond initial

acceptance by the Village of any improvement described in Exhibit "B"

hereof, shall be responsible for maintenance repairs and corrections to

such improvements which may be required due to failures or on account of

faulty construction or due to the developers and/or contractors

negligence. The obligation of the Developer hereunder shall be secured by

the Letter of Credit as further described in Paragraph 9 hereof.

8. Intentionally deleted.

9.A. The obligations of the Developer hereunder as to the deposit

of security for the completion of improvements (Exhibit "B" hereof) and

the one year maintenance of said improvements after acceptance by the

Village (Paragraph 7) shall be satisfied upon delivery to the Village of a

Letter of Credit in favor of the Village in a form acceptable to the

Village. The Letter of Credit shall be made subject to this Agreement.

The Developer hereby waives its option pursuant to 30 ILCS 550/3 and 65

ILCS 5/11-39-3 to utilize any type of security other than a Letter of

Credit.

B. In addition to the terms, conditions, and covenants of the

Letter of Credit, the Village hereby agrees to draw funds or to call said

performance guarantee under such security solely for the purpose of

payment for labor and materials supplied or to be supplied, by engineers,

contractors, or subcontractors, to, or for the benefit of Bucky’s Express,

or the Village, as the case may be, under the provisions of this Agreement

and the said improvements for which payment is being made shall have been

completed, or will be completed, in substantial accordance with the plans

and specifications described herein.

C. The Village further hereby agrees that to the extent that the

Developer causes the commitments of this Agreement to be completed, the

outstanding liability of the issuer of the Letter of Credit shall during

the course of construction of the improvements, approximate the cost of

completing all improvements and paying unpaid contract balances for the

5

completion of the improvements referred to in this Agreement.

Until all required tests have been submitted and approved by

the Village for each of the construction elements including, but not

limited to, earthwork, street pavements, parking area pavements, sanitary

sewers and water mains, a minimum of that portion of the surety for each

element shall be subject to complete retention. All improvements are

subject to a minimum fifteen (15%) percent retention until final

acceptance by the Village.

D. In order to guarantee and warranty the obligations of

paragraph 7 herein, an amount equal to fifteen (15%) percent of the total

amount of the Letter of Credit, or an amount equal to fifteen (15%)

percent of the cost estimate of the individual improvement(s) shall be

retained in the Letter of Credit for a period of one-year beyond initial

acceptance by the Village of the improvement(s).

E. As a portion of the security amount specified in Paragraph 2,

the Developer shall maintain a cash deposit with the Village Clerk in the

amount of Five Thousand Dollars ($5,000.00).

If any condition develops which is deemed a danger to public

health or safety by the Village of Buffalo Grove due to the actions of the

Developer or his failure to act; and after five (5) days written notice of

this condition, the Developer fails to immediately remedy the condition;

then the Village may take action to remedy the situation and charge any

expenses which results from the action to remedy the situation to the cash

deposit. Upon notification that the cash deposit has been drawn upon, the

Developer shall immediately deposit sufficient funds to maintain the

deposit in the amount of Five Thousand Dollars ($5,000.00). If the

Developer has not made the additional deposit required to maintain the

total cash deposit in the amount of Five Thousand Dollars ($5,000.00)

within three (3) days from the date he received notice that such

additional deposit was required, it is agreed that the Village may issue a

Stop Work Order or also may revoke all permits which the Developer had

6

been granted. This cash deposit shall continue to be maintained until the

maintenance guarantee period has lapsed. The deposit may be drawn upon by

the Village if the conditions of this Agreement are not met by the

Developer within five (5) days after receipt of a written notice of

noncompliance with the conditions of this Agreement, except in cases of

danger to public health and safety as determined by the Village, in which

case, the deposit may be drawn upon immediately following notice to the

Developer and his failure to immediately remedy the situation. After

termination of the one-year maintenance period and upon receipt by the

Village Clerk of a written request for release of the deposit, the Village

will either notify the Developer that the improvements are not in a proper

condition for final release of the deposit, or shall release the deposit

within fifteen (15) days.

F. In addition to the terms, covenants, and conditions of the

Letter of Credit, the Developer hereby agrees that no reduction shall

occur in the outstanding liability of the issuer there under, except on

the written approval of the Village; however, in all events, the Village

shall permit such Letter of Credit to expire, either by its terms, or by

return of such Letter of Credit to the Developer, upon the expiration of

one-(1) year from the acceptance of the improvements referred to herein by

the Village. To the extent that the provisions of Paragraph 9 herein, and

of the Letter of Credit, permit the Village to draw funds under such

Letter of Credit, the Village hereby agrees to reduce the outstanding

liability of the issuer of the Letter of Credit to the extent that funds

are disbursed.

10. Any Letter of Credit shall provide that the issuer thereof

shall not cancel or otherwise terminate said security without a written

notice being given to the Village between thirty-(30) days and forty-five

(45) days in advance of termination or cancellation.


12. No occupancy permit shall be issued until all exterior

7

lighting specified on Exhibit "C" is installed and operational.


14. The Developer acknowledges that he is responsible for the

proper control of weeds, grass, refuse, and junk on all property which he

owns within the Village in accordance with Chapter 8.32 of the Buffalo

Grove Municipal Code. It is further agreed that the Developer shall

continue to be responsible for the proper maintenance of any parcels of

property for which the Developer transfers ownership to the Village until

such time as the development’s improvements are accepted by the Village in

writing in accordance with the provisions of this Agreement.

If the Developer fails to perform his maintenance

responsibilities established in either this paragraph or Chapter 8.32, the

Village may provide a written notice to the Developer of the improper

maintenance condition. If proper maintenance is not completed within ten

(10) days after the Developer is provided this notice, the Village may

perform the maintenance and deduct the costs of the maintenance from the

cash deposit described in Paragraph 9E.

15. The Developer agrees that no improvements constructed in

conjunction with this project are sized or located in such a way as to

warrant any recapture payment to the Developer pursuant to any applicable

previous agreements.

16. This Agreement and the obligations contained herein are in

addition to, and not in limitation of, all other agreements between the

Parties hereto including, without limitation, the Third Amendment of the Planned Unit Development (PUD) (Annexation Agreement or PUD Ordinance) dated 9/10/2012, and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part

hereof.

IN WITNESS WHEREOF, the Village has caused this Agreement to be

executed, as has the Developer, all as of the date first above written.

8

VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation

By

DEVELOPER – Buchanan Energy (N) LLC

By

9

Bucky’s Express (Development Name)


EXHIBIT A

The Plat of Subdivision prepared by Compass Lane Surveying & Mapping

entitled, ExxonMobil Subdivision consisting of 2 sheet(s) last

revised 5/20/04.

10



EXHIBIT B

All improvements, both public and private, including earthwork, streets,

driveway and parking area pavements, sidewalks, sanitary and storm sewers,

water main, drainage and storm detention facilities, site grading, street

lighting, landscaping, survey monuments and benchmarks.

11



EXHIBIT C

Plans prepared by Arc Design Resources Inc. entitled Bucky’s Express

consisting of 14 sheet(s) last revised 12/14/2012(Specifications

on plans).

Lighting plan prepared by Arc Design Resources Inc. entitled, “Bucky’s

Express” consisting of 1 sheet last revised 2/08/2013.

12



EXHIBIT D

Landscaping Plan prepared by Arc Design Resources Inc. entitled,

Landscape Plan consisting of 1 sheet(s) last revised 10/26/2012.

Approved: 10/30/12

Forms/DIA- Bucky’s Express 3-12-2013

Authorization to Participate in the Joint Purchasing of BulkRock Salt 10-G


Budget Impact$65,000

Fund / Account Budget NotesThis would be a FY 2014 purchase

Overview

Staff recommends that the Village Board authorize participation with the State of Illinois through the JointPurchasing Agreement for bulk rock salt in accordance with the Illinois State IntergovernmentalCooperation Act (5 ILCS 220), the award for which will occur at a later date. Staff requests approval toparticipate to assure filing by the March 29, 2013 submittal deadline.

Attached please find for review and consideration by the Village President and Board of Trustees, theState of Illinois Joint Purchasing Requisition (L0593-0593) regarding authorization to participate in thebidding of bulk rock salt for the 2013-2014 winter driving season. In addition the Department of CentralManagement Services Procurement Services Division letter memo dated February 28, 2013 is includedsetting forth both the deadline for submission of purchasing requirements season.

Pending negotiations as to the sale of 1,000 tons of salt to Lake County, staff is requesting authorizationto commit to purchase from 1,000 to 2,000 tons of salt for the winter of 2013-2014 season, at an estimatedcost of $60,000 to $120,000. To date, this winter season we have used close to 2,033 tons of salt (as ofMarch 14). We are estimating the cost of salt to be $60.00/ton. This estimate could change depending onwhat the weather is like for the rest of the winter season. This past year we did not purchase any salt andat this time we have an estimated surplus of 3,200 tons.

Staff is recommending procuring salt at a 80%-120% split with anticipation of having a full salt shed atthe beginning of the next winter season. This will give us the option of ordering as little as 800 tons or asmuch as 2,400 tons of salt, depending on the amount of the base order, to finish off the winter season.

AttachmentsCMS Salt 2013.PDF (Appendix)



Monday, March 18, 2013 Consent Agenda: New Business - Item : 10-G

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AAuthorization%20to%20Participate%20in%20the%20Joint%20Purchasing%20of%20Bulk%20Rock%20Salt%20%0ANew Business - Item : %0A %0A

See appendix: Appendix004 - CMS Salt 2013.PDF

Award of Bid: 2013 Crack Sealing Program 12-A

Recommendation of ActionStaff recommends approval of awarding the bid of Denler, Inc. in an amount not to exceed $75,000 to performpavement crack sealing services. This project is recommended for participation through the Municipal PartneringInitiative.


Fund / Account Budget NotesPart of 2013 Budget

Overview

Staff recommends that the Village Board Accept 3rd Party Bids for the 2013 Crack Sealing program andpurchase using a joint procurement agency bid through the Municipal Partnering Initiative program inaccordance with the Illinois State Intergovernmental Cooperation Act (5 ILCS 220).

The Award of Bid would be to Denler Inc. in an amount not to exceed $75,000

The Crack Sealing program is fully funded through the 2013 Street Maintenance Budget.

Crack sealing will take place on the curb line of all streets which were completed as part of the 2012Street Improvement Program and lateral cracking undertaken on the streets maintained as part of the 2010and 2011 Street Improvement Program. Because quantities are based on market pricing and availabilityof funds, the final selection of streets will occur after a bidder is selected. Staff will advise the VillageBoard and residents of the programmed improvements with an article on the Village's Web Site andChannel 6.

Prior Actions

Authorization to Bid on 02/04/13


none

Attachments2013 Crack Sealing Services.pdfDenler Inc Bid.PDF (Appendix)VBG Crack Sealing Contract Documents 2013.pdf (Appendix)



mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AAward%20of%20Bid:%202013%20Crack%20Sealing%20Services%20%0AUnfinished Business - Item : %0A %0A

Monday, March 18, 2013 Unfinished Business - Item : 12-A

RFB #213004

RFB ON: CRACK SEALING SERVICES

= Error in pricing/calculation Denler, Inc. SKC Construction Behm

19148 S. 104th Avenue P.O. Box 503 3010 State Route 176

Mokena, IL 60448 West Dundee, IL 60118 Crystal Lake, IL 60014

Item Pay Item Description Unit Qty Unit Price Extension Unit Price Extension Unit Price Extension

BASE BID - CRACK SEALANT FOR ASPHALT PAVEMENT

1.

Crack Sealant per the specifications identified

herein - Year 1 LB 467,100 1.19$ 555,849.00$ 1.41$ 658,611.00$ 1.75$ 817,425.00$

2. Year 2 (optional) LB 455,600 1.22 555,832.00 - - 1.85 842,860.00$

3. Year 3 (optional) LB 455,600 1.25 569,500.00 - - 1.95 888,420.00$

CRACK SEALANT FOR CONCRETE PAVEMENT

4.

Crack Sealant per the sepcifications identified

herein - Year 1 LB 8,925 2.05 18,296.25 1.41 12,584.25 2.50 22,312.50$

5. Year 2 (optional) LB 8,925 2.10 18,742.50 - - 3.50 31,237.50$

6. Year 3 (optional) LB 8,925 2.15 19,188.75 - - 4.50 40,162.50$

7. Sweeper with disposal at Municipal Facility HR 1 90.00 90.00 95.00 95.00 125.00 125.00

8.

Sweeper with disposal performed by the

Contractor HR 1 225.00 225.00 125.00 125.00 170.00 170.00

See appendix: Appendix005 - Denler Inc Bid.PDF

See appendix: Appendix006 - VBG Crack Sealing Contract Documents 2013.pdf

Award of Bid: 2013 Tree Replacements 12-B

Recommendation of ActionStaff recommends approval of a bid award to Alaniz Lawncare, Inc. in an amount not to exceed $221,300 for thereplacement of trees removed due to Emerald Ash Borer infestation. The proposed bid award establishes an averageprice per tree of $221.30 delivered and installed.


Fund / Account Budget NotesEAB line of Credit

Overview

Attached is the bid tabulation for the 2013 Parkway Tree Replacement Program. As part of the Emerald AshBorer response plan, the Village Plans to remove 1,000 dead and dying Ash trees during the Spring andSummer of 2013. This contract provides for replacement of the removed Ash trees in the Fall of 2013.

As in the past, the contract provides for a one year contract with two, one year options, to bereviewed each year before planting in the fall as well as a 1 year warrantee of all plant material. Thecontractor’s performance will be evaluated and a report with recommendations will be submittedto the Village Board before requesting a contract extension.

Prior Actions

Authorization to Bid


Possible extension of contract in 2014

AttachmentsTree Planting Bid Tab.pdf2013 Alaniz Bid.PDF (Appendix)



Monday, March 18, 2013 Unfinished Business - Item : 12-B

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0AAward%20of%20Bid:%202013%20Tree%20Replacements%20%0AUnfinished Business - Item : %0A %0A

Village of Buffalo Grove

Public Works Department 2013 Tree Replacement

Tabulation

Alaniz Lawncare Inc. Beary Landscaping Inc. Breezy Hill Nursery Inc St. Aubin Nursery & Landscaping

Proposal Opening: February 25, 2013 P.O. Box 1148 15001 W. 159th St. 7530 288 Ave 35445 Irene Rd.

Elgin IL 60121 Lockport, IL 60491 Salem, WI 53168 Kirkland, IL 60146

Bid Bond: Yes Yes Yes Yes

Signed Proposal Form: Yes Yes Yes Yes

Aesculus glabra $18,600.00 $26,250.00 $39,000.00 $24,375.00

Aesculus hippocastanum $18,600.00 $26,250.00 $39,000.00 $24,375.00

Carpinus betulus $17,325.00 $21,750.00 $34,875.00 $24,375.00

Carpinus caroliniana $23,000.00 $29,000.00 $52,500.00 $32,500.00

Catalpa speciosa $20,800.00 $27,500.00 $50,000.00 $32,500.00

Cercidphyllum japonicum $10,650.00 $13,750.00 $26,250.00 $16,250.00

Cercis canadensis $10,350.00 $12,500.00 $27,250.00 $16,250.00

Cladrastis kentukea $13,050.00 $14,500.00 $26,000.00 $16,250.00

Corylus colurna $12,850.00 $14,500.00 $26,250.00 $16,250.00

Liquidambar styraciflua $20,700.00 $29,500.00 $52,500.00 $32,500.00

Liriodendron tulipifera $20,600.00 $29,000.00 $52,500.00 $32,500.00

Malus red jewel $8,500.00 $11,000.00 $14,750.00 $12,500.00

Syringa reticulata $5,575.00 $6,625.00 $12,375.00 $8,125.00

Zelkova serrata $20,700.00 $26,000.00 $52,500.00 $32,500.00

Second Year Option Adjustment 2% 10% 5% 5%

Third Year Option Adjustment 0% 15% 10% 5%

TOTAL COST $221,300.00 $288,125.00 $505,750.00 $321,250.00 $0.00 $0.00 $0.00

See appendix: Appendix007 - 2013 Alaniz Bid.PDF

Plan Commission Referral: Special use for a child carefacility in the Industrial District, 354-362 Lexington Drive 13-A

Recommendation of ActionStaff recommends discussion.

Overview

Frank Schwab, representing FSGB LLC, owner of the property, has filed a petition for a special use foroperation of a child care facility. The property, zoned Industrial, is occupied by a multi-tenant building of24,676 square feet.Children of America is the proposed operator. The company has facilities in twelve states, including eightin Illinois. Locations in Illinois include North Aurora, South Elgin, and St. Charles.

The facility would occupy a lease area of 10,300 square feet, incorporating four existing tenant spaces. Anoutdoor play area of approximately 4,000 square feet would be located adjoining the rear of the buildingon the west side of the site. The play area would extend 35 feet from the rear wall of the building, with asetback of approximately 38 feet from the adjoining residential properties. An existing board fence andlandscaped yard on the property provide a buffer adjacent to the residential area.

Issues that would be addressed in the Plan Commission review include evaluation of impacts on adjacentresidential properties, traffic circulation and parking, and site modifications to maintain a fire lane aroundthe rear of the building.

Next Steps

Plan Commission review and hearing.

Prior Actions

None


Consideration of ordinance granting special use.

AttachmentsProposed child care facility_354-362 Lexington Drive.pdf

Trustee LiaisonTrustee Sussman

Staff ContactRobert E Pfeil, Planning

mailto:[email protected]?subject=VBG Board Agenda Item Inquiry&[email protected],[email protected]&body=Village of Buffalo Grove - Village Board Meeting on March 18, 2013%0APlan%20Commission%20Referral:%20Special%20use%20for%20a%20child%20day%20care%20facility%20in%20the%20Industrial%20District%2C%20354-362%20Lexington%20Drive%20%20%0ANew Business - Item : %0A %0A

Monday, March 18, 2013 New Business - Item : 13-A

Location Map: 350-370 Lexington D

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LEXINGTON DR