M&1 Dl.o5

MEETING OF THE UNIVERSITY SENATE Thursday, Feb. 19, 1981

3:30 p.m. 25 Law Building, West Bank-Twin Cities Campus

305 Selvig Hall-Crookston Campus 520 Administration Building-Duluth Campus

Behmler Hall Conference Room-Morris Campus

Learning Resources Center Conference Room-Waseca Campus

The voting membership of the University Senate totals 212, including the president, 150 members of the faculty (including the Faculty Consultative· Committee), and 61 students (including the Student Consultative Committee). For a quorum, a majority of the voting membership (1 06) must be present. Advance notice is required for amendments to the constitution and i 41 affirmative votes at one meeting or 106 affirmative votes at each of two meetings, the second of which must be the next regular meeting. Advance notice is required for amendments to the bylaws and 106 affirmative votes. Other actions require only a simple majority of the members present and voting. The members of the Council of Academic Officers are ex officio nonvoting members of the University Senate.

Any member of the faculty and any student eligible to vote for senators shall be entitled to speak at the discretion of the University Senate. Only elected members (or alternates), the Senate Consultative Committee, and in case of a tie, the chairman, shall be entitled to vote.

Any representative may designate any eligible alternate from his/her college, school, or student constituency as the alternate to serve in his/her place and stead by written notice to the clerk of the Senate prior to the commencement of any meeting of the University Senate. Each college or school may either elect a pool of alternate representatives or define the pool to be those eligible to vote for senators.

ATTENDANCE RECORD

A roll of elected and ex officio members will be available at each door of the meeting room. Members, please check your name to indicate your presence. A summary of the attendance of members will be included in the minutes of the last meeting of the year.

RULES GOVERNING THE UNIVERSITY SENATE

Rules are available at the door. Please leave them at the door after the meeting for future use.

I. MINUTES FOR DECEMBER 4 Action (3 minutes)

II. SENATE AND UNIVERSITY COMMITTEES, 1980-81 Action (5 minutes)

Committee members not previously reported in Senate minutes: SENATE COMMITTEE ON ACADEMIC STANDING & RELATIONS Students: Doug Basile, Renee Jacobson, 1 to be named.

UNIVERSITY COMMITTEE ON BUSINESS & RULES Facui~~y: Bright Dornblaser. Stu­dents: 1 to be named.

UNIVERSITY COMMITTEE ON EXTENSION & COMMUNITY PROGRAMS Students: Peggy LePage, Vince Rogalski, Rick Sheldon, 1 to be named. UNIVERSITY COMMITTEE ON EDUCATIONAL DEVELOPMENT Faculty: Natalie Gal-

As a practical matter Section 16 has meant that, almost alone among the committees of the Senate, JudiGial Committee proceedings and findings have never been made public. Pursuant to urging of the Senate, the Judicial Committee in Fall, 1979, amended its rules to provide for open hearings when both parties agreed. In only one recent case, however, has such mutual agreement been obtained. (All reports indicate that the open hearing in that case was decorous, business-like, and conducted irr such a way that witnesses did not seem unwilling to testify.)

The overwhelming majorities of both committees are in favor of changing Section 16 to permit more widespread information about Judicial Committee hearings and findings to become available. This was also the sentiment of every speaker at an open forum conducted by the Senate Consultative Committee on January 22, 1981. Complex questions are presented in working out a system for making findings and hearings public, while at the same time protecting the privacy offaculty, students, administrators, and others who may be reluctant to become involved in Judicial Committee hearings. A process of experimentation well might be necessary in order to reach the best accommodation of competing claims for open hearings and findings and for some measure of confidentiality where critically necessary to insure the-fairness of a proceeding. And it is entirely possible that it might be concluded that hearings should without exception be open.

Accordingly, we recommend an amendment to the Tenure Code that would permit the Judicial Committee to draft a more elaborate and amendable rule than would be possible without a time-consuming series of amendments to the Tenure Code. As will be seen from our proposal, any rule on-the subject put forward by the Judicial Committee would become effective only after review of the rule by the Faculty Senate. The Faculty Senate would be empowered to defer the effective date of any proposed rule, perhaps indefinitely, if the Senate determined that the rule was defective.

The Judicial Committee is currently in the process of drafting a rule, on the expectation and hope that the Senate and Regents will approve the above amendment to the Tenure Code. In view of the need to provide hearings for claims that have arisen under the Rajender settlement, it is hoped that the above amendment will become effective in time to permit the Judicial Committee to submit its proposed rule to the Faculty Senate at its next meeting which is scheduled for April 16.

CHARLES W. WOLFRAM, Chr. University Committee on Tenure EDWARD G. RIPPlE, Chr. Senate Judicial Committee

IV. SENATE COMMITTEE ON FACUL TV AFFAIRS

PERSONAL RESOURCES PROGRAM Action by Faculty Senate

(1 0 minutes) ----- --- - lagher~-students:-Patric"Gaugharr,-G-a:rblyn-Hetland;-\tince-R-ogalski-'. --~~~~~---~.,M .. O,..T..-il';iiO~N'i'-:~=

UNIVERSITY COMMITTEE ON SUMMER SESSIONS Students: Carrie Lyle, Chris Nelson, Joan Sushak. That the Senate endorse the concept of an employee assistance program for faculty

members to be implemented as soon as possible following the report of a faculty advisory UNIVERSITY APPEALS COMMITTEE ON ACADEMIC FREEDOM & RESPONSIBILITY committee on how such a program should be implemented. Students: Anne Larsen, Richard Schwartz.

UNIVERSITY COMMITTEE ON EQUAL EMPLOYMENT OPPORTUNITY FOR WOMEN Faculty: Laura Cooper, Patricia Faunce, Jane Maddy (UMD), Shirley Moore (chr.), Betty Robinett (ex officio), Murray Rosenberg, Geneva Southall, Janet Spector, Lillian Williams (ex officio). ·

SENATE JUDICIAL COMMITTEE Faculty: Homa Amir-Fazli, Gary Athelstan.

SENATE LIBRARY COMMITTEE Faculty: Eugene Larkin. Students: Brian Thornton, 1 to be named. UNIVERSITY COMMITTEE ON THE USE OF HUMAN SUBJECTS IN RESEARCH Faculty: William Bart, Paul Cashman, Thomas Choi, John Cogan, Philip Craddock, Robin

. Crickman, Timothy Dunnigan, Bryon Egelund, Ronald Ferguson, Judith Garrard, Verona Go.rdon, Thomas Green, Megan Gunnar, William H. Hanson, Vernon Hendrix, Jon Hopeman, Ed Howell, Thomas Jones, Judith Lambrecht, Kinley Larntz, Lawrence Lock­man, Jack Mandel, Robert McCaa, Philip McGiave, James Mitchell, Earnesto Molina, Robert Patterson, Paul Reynolds, Sally Rode, Jay Roshal, William Rowe, John Sauk, Jacqueline Shi(fk, Karl Smith,-AIIen Solem, Clark Starr, John Sullivan, Neal Viemeister, W. Dixon Ward, Stanley Wasserman, Esther Wattenberg, additional members to be named. Students: Judy Becker, Peter Blaisdell, S. Wayne Duncan, Paige Johnson, Erik Linck, Jeff Moser, Judith Reisman, Les Robison, Chris Turner, additional members to be named. Commurity Representatives: Carol Clayman, additional members to be named.

MOTION:

Ill. UNIVERSITY COMMITTEE ON TENURE SENATE..,JUDICIAL COMMITTEE

CONFIDENTIALITY RULE Action by Faculty Senate

(10 minutes)

To ameod Section 16 of the Tenure Code by deleting the present language (see Comment, following) and replace it with the following: ·

"Section 16. Public Nature of Judicial Committee Findings and Hearings. The Judicial Committee may provide in its rules for a system of making its hearings and findings public. Any Judicial Committee rule, or amendment of a rule, on this subject shall become effective only ten days after a meeting of the Faculty Senate if the proposed rule or amendment is submitted to the clerk of the Senate in time for inclusion of the proposed rule in the published agenda of the Senate. The effective date of any such proposed rule or amendment may be deferred by majority vote of the Faculty Senate at the meeting before which the proposal was published."

COMMENT:

During the past several years, both the Tenure Committee and the Judicial Committee have extensively considered the "confidentiality" rule under which the Judicial Committee has traditionally operated. The rule has been thought to be required by Section 16 of the present Tenure Code:

"Section 16. Release of Judicial Committee Findings. The release or non-release of findings of fact to the Senate depends upon the agreement of the President and the appealing faculty member: If they disagree the President shall refer the question to the Judicial Committee. The Judicial Committee shall consider the arguments of both parties with respect to the release of the report. If agreement between the parties is not reached during the hearings, the Judicial Committee shall recommend to the Senate what it believes to be the appropriate action concerning release ofitsfindings of fact to the Senate. The decision of the Senate on that question· is final."

COMMENT:

This motion was originally presented at the December 4, 1980, meeting of the University Senate and defeated by a vote of 52-56. The Senate Committee on Faculty Affairs (SCFA) is reintroducing the motion for two reasons. First, technically the motion should have been presented only to the Faculty Senate, not the entire Senate. We do not know whether this would have increased or decreased its chance of being passed. We are interested, however, in knowing whether the faculty itself favors or opposes such a program. Second, this resubmission gives us an opportunity to answer two important questions raised at the December- 4 meeting.

The first question was whether the faculty might benefit more if this money were spent on some other employee benefit programs such as the faculty retirement plan. SCFA itself is, of course, deeply concerned about this trade-off. SCFA, however, is convinced that the estimated $55,000 required annually to extend this service to faculty members would produce substantial benefits for faculty members. Some faculty members have already used this program, although they are not technically eligible. The program may be forced to stop services to these faculty members unless it receives additional funding. Other faculty members have expressed a strong interest in using the service. SCFA also believes that the chance of receiving these funds is high because the Legislature has already indicated strong support of the equivalent program for civil service employees. Faculty members see great advantage to them personally; the Legislature also sees great advantage to the University and the state. There are strong indications that the Legislature views this program separately from the rest of the University budget. It is highly unlikely that, if this program is not established, the faculty will receive any additional monies for other employee benefits.

The second question was whether this program duplicated services already available in the local community. The answer is that the services provided under this program are diagnostic and referral services-not the actual treatment or counseling services toward which a referral is directed. The diagnostic and referral service does not represent a duplication. of services already available in the Twin Cities or municipalities of the other campuses. There is no charge for the diagnostic and referral service. Recommended services that are part of any referral are frequently covered by the faculty member's University health plan coverage.

The remainder of this comment lists the questions and answers presented on December 4, 1980, to explain the nature and purpose of employee assistance programs. This material was prepared by Dr. James M. Schaefer, Director of the Office of Alcohol and Other Drug Abuse Programming. Although AODAP is the agency responsible for this program, the program covers much more than alcohol and other drug abuse; for example, marital disruption and financial problems.

What is an employee assistance program? Basically an employee assistance program is a program staffed by broadly trained

professional counselors whose responsibility is to provide information, to assess and diagnose problems as sensitively as possible, and to refer. individuals to competent professionals for advice and/or treatment for the problems discovered. The key to the entire process is anonymous confidentiality. The EAP is a health advocate in the University community and through its information, diagnosis, and referral process it helps to prevent problems from developing in the ranks of the employees.

How many universities have EAPs? Several dozen. The government (NIAAA) has provided funds to the University of

Missouri at Columbia to develop a model EAP. We have detailed information on their experience. AODAP has met with and has discussed University of Minnesota problems and programs with them and has benefited greatly from these discussions. We have their guidebook. While it is not totally transferable; a great deal of its is useable with an appropriate cross sectional committee of interested. parties.

Where will the dollars come from? AODAP has currently budgeted for $43,000 per year to support a University-wide civil

service and bargaining unit employee assistance program. We have an approved request from UM central administration for a $55,000 increase for the 1981-83 biennium to expand the EAP program. These would be continuous funds.

What about structure?" This is, of course, up to the implementation committee, but it looks like a new, relocated

office for University Employee Assistance Programs might be considered, possibly under the vice president for administration. The higher the office is located and the more direct the line of authority the broader the base of impact.

How would the dollars be administered? Again the implementation committee would help determine that, but AODAP has a

procedure for making an application for funds for noncompetitive funding. The proposal would need an administrative home and a staff to run the project. Coordination with the currently funded employee assistance projects and the volunteer programs wou!d need to be sorted put sensitively. AODAP could provide funds and an evaluative review every two years.

Why should faculty members be interested in employee assistance programs? The faculty has alcohol abuse and other problems at a rate that is no less than any

other population. We have no empirical data to support the notion but estimate that 10 percent of the 4,000 faculty are high risk to alcohol abuse, emotional stress, marital disruption, financial distress, and related problems.

An effective, sensitive faculty employee assistance program could help some of the faculty and their families. A diagnosis and referral agency that has broad coverage with complete confidentiality can work.

V. PROPOSED REVISION

C. ARTHUR WILLIAMS Chair

UNIVERSITY SENATE CONSTITUTION, BYLAWS, AND RULES (1 hour)

MOTION:

To amend the present Constitution, Bylaws, and Handbook by substituting the proposed Revision of the University Constitution, Bylaws, and Rules.

COMMENT:

The proposed revision of the University Senate Constitution, Bylaws, and Rules was printed in the Minnesota Daily ofJanuary 6, 1981. Proposed amendments were requested by February 6, and senators were asked to bring the January 6 Daily to the February 1 9 Senate meeting to save the expense of another printing. A limited number will be available at that meeting.

Three proposed amendments were received by the Joint Subcommittee on Senate Reorganization, and the Joint Subcommittee itself has compiled a list of editorial revisions. All are printed below.

W. D. SPRING, Chr. Joint Subcommittee on Senate Reorganization

Ill. SENATE COMMITTEES (italicized words added)

1. Committees Reporting to the University Senate

A. CONSULTATIVE \ The Consultative Committee shall be composed of\:+Q. 11 elected members of the faculty,-8-9 elected students, and the vice chair of the University Senate. The Faculty Consultative Committee shall comprise the faculty representa­tives; the Student Consultative Committee sh~=ill comprise the elected student rep[esentatives. The Senate Consultative Committee, the Faculty Consulta~ tive Committee, and the Student Consultative Committee meeting-severally or . together shall serve as the consultative bodies to the president, as executive committees of their respective senates, and as steering committees of their respective senates.

Membership (1) The Faculty Consultative Committee and the Student Consultative Com­

mittee shall be constituted in accordance with the following: a. Faculty Consultative Committee: The faculty of the Twin Cities campus

shall elect 7 members, and the faculties of the Crookston, Duluth, .afi9-Morris, and Waseca campuses shall each elect one faculty member. Crool<ston sl=lall sleet one fae~:~lty mo~9or in e99 n~:~m9ere9 years; Waseea sl=lall eleet one fae~:~lty FBOFBI3er in e· •en Rl:lFBI3oro9 years. Faculty members shall be nominated and elected by procedures established by each campus faculty and in accordance with the following provision; . . .

Ill. 1. A. (1) a. (c) Terms of office for Twin Cities, Dl:lll:ltl=l, ana Morris eaFBfll:lS rer;>ro seAtatives Faculty Consultative Committee members shall be three years; no member is eligible to serve more than two consecutive full terms. Elections shall be so .adjusted that the terms of approximately one third of the members shall expire each year. TerFBs of offiso for Crool<ston and 'Nasoea roprosoRtativos sl=lall eo one y~ar.

RATIONALE:

b. Student Consultative Committee: 5 student members shall be elected from the Twin Cities campus, and one student each shall be elected from the Crookston, Duluth, -aA€1- Morris, and Waseca campuses. Crool<ston anEI 'Nasesa saFBpl:lses sl'lall elest FBeFBI3ers as felle"''s. One Stl:lSORt FBOFBBOF freFB CrooksteR iR OVOR Rl:lFBBOrOQ years; 8RO Stl:lEIORt FBeFBber froFB Wasoea iR odd nl:lFBboroEI years.

1. Full participation by all four out-state coordinate campuses is desirable and necessary for effective participation in University governance activities.

2. Alternating one year office terms do not allow for the development of a comprehensive understanding and effective response from the Crookston and Waseca representa­tives~

3. The present one-year term of office on the Consultative Committee effectively prevents . representatives from either Crookston or Waseca from participating fully in elected leadership roles on the Consultative Committee. Members cannot presently be elected to leadership positions because of alternating one-year terms of office, and the very remote likelihood that a representative would become an elected leader in Consultative Committee activity immediately upon election to the Committee.

BYLAWS OF THE SENATE, Article IV, Section 1. B. Committees (italicized words added)

IV. STANDING Committees

1. Committees Reporting to the University Senate through the Consul­tative Committee

IV. 1. B. COMMITTEES The Committee on Committees appoints members of certain committees of the Senate and advises the Senate Consultative Committee on the committee structure of the Senate.

Membership The Committee on Committees shall be composed of~10 members of the faculty and-6-7 students. Of the faculty members, 6 shall be from the Twin Cities

campus, and one member each from the (Crookston,) Duluth(,) .aRG Morris (, and Waseca) campuses, all elected for three-year terms by the Faculty Senate members from these respective campuses. Faculty members shall be senators during the year of their election. Of the student members, 3 shall be elected from the Twin Cities campus, and one each from the (Crookston,) Duluth(,) -aM- Morris (, and Waseca) campuses, all elected by the Student Senate members from these campuses. In case of a faculty or student vacancy, the remaining faculty or student members respectively, by majority vote, shall fill the vacancy by interim appointment for the balance of any unexpired term until the next general election.

RATIONALE: Traditionally, very few interested faculty members from Crookston and Waseca have been invited to participate on University Senate committees. This lack of representation has resulted in a feeling of isolation and disenfranchisement in the faculty and student bodies on these two campuses. The opportunity to recommend interested and qualified persons for appropriate committee responsibilities will allow more involvement by interested individuals from these two campuses, a more representative slate of candidates, and a changed perspective on these two campuses of the importance of Senate activities.

Amendment by Jo Ann Johnson, CEE senator: BYLAWS OF THE SENATE, Article IV, Section 2. D. Library

Substitute "8" for "4" in second sentence of Membership section.

Amendment by Jo Ann Johnson, CEE senator: RULES OF THE SENATE, Rules for Committees of the University Senate, Terms of Membership and Chairing of Committees of the Senate:

Delete the 4th sentence: "Extension students must be registered for at least three credits during the term of service." ·

Substitute the following: "Continuing Education and Extension students must be registered for at least one course for three of the four quarters in the academic year."

Amendment by JoAnn Johnson, CEE senator: RULES OF THE SENATE, Rules for Committees of the University Senate, Procedures for Committees of the Senate section:

Delete the last sentence of the 4th paragraph: "Under this rule, all regular sessions of the All-University Honors Committee shall be considered closed or executive ses­sions."

Add the following to the 4th paragraph: "Open meetings shall normally be listed in the Minnesota Daily and/or in the Daily Bulletin."

RULES OF THE SENATE, Operations Committees Section, insert the following committee: Services for the Handicapped Committee This committee oversees University policies, procedures, and services concerning handi­capped students and staff.

Membership The committee shall be composed of at least 7 members of the faculty, 2 students (at least one graduate and one undergraduate), and ex officio representation from the office of the vice president, student affairs. Members shall be appointed by the president.

Duties and Responsibilities • to advise the president and administrative offices on University-wide issues relating to

physical access, access to academic programs, and the structure of and provision for student services for handicapped.

• to review policies and practices in light of legal compliance aspects, deployment of resources, and effectiveness in meeting student needs, and to recommend changes.

• to educate the University community to the special concerns of its handicapped members. . ... ~ --. ··-· ,_.-~,-- ·-~.··· -· ----·.-·'·-~'.•~--- ·"-~-~-------~-·~ -

• to consult with the administrative committees providing coordination of programs and services.

• to bring concerns to the Senate, as appropriate. • to submit an annual-report to the Senate through the Senate Consultative Committee.

Proposed editorial revisions of the document: Constitution, Article Ill, Section 3-AIIocation of Functions and Powers (The proposal is to keep the present section now in effect, rather than adopt the revision outlined in the January 6 Minnesota Daily version):

a. The University Senate shall perform all functions and exercise all powers described in Section 2 of this Article which are not specifically delegated to the Faculty Senate or to the Student Senate.

b. Upon recommendation of the Senate Consultative Committee, the University Senate may delegate particular functions for exclusive action by either the Faculty Senate or the Student Senate.

c. In general, functions allocated to the Student Senate shall include but not be limited to matters in the area of student government, student organizations, and student publications.

d. In general, functions allocated to the Faculty Senate shall inclu.de but not be limited to accreditation, designation and granting of University honors, policies concerning faculty appointment and tenure, and matters within the jurisdiction of the Faculty Affairs and Judicial Committees.

e. In case of disagreement by the Faculty Consultative Committee or the Student Consultative Committee with a decision ofthe Senate Consultative Committee concern­ing the allocation of functions, either committee may refer the matter to the University Senate for resolution.

Bylaws, Article Ill, Section 1.a. Duties & Responsibilities (3) Student Consultative Committee:

(3) Student Consultative Committee . . . to serve as the nucleus of an the executive committee and steering commit­tee . . . (italicized words added)

RULES OF THE SENATE Rules for Committees of the University Senate

Ex officio memb13rs of Senate and Standing committees: add to Social Concerns Committee-Office of Equal Opportunity & Affirmative Action

Committee Support & Service: add Liberal Education-Center for Educational Development

Administrative Support of Faculty Government University Governance (italicized words added)

Department chairs, deans, and faculties should recognize a faculty member's participation in University governance as . . . (italicized words added)

Similarly, faculty and administration should recognize student participation in University governance as an important and integral part of their total University experience. (paragraph added)

The University Senate recommends . . . . (no change in this paragraph)

Operations Committees

E. Student Academic Support Services Committee (italicized word added)

G. University College Assembly (the following replaces the section outlined in the January 6 Minnesota Daily):

The University College Assembly represents the interests of all University students and faculty members by providing opportunities and support for faculty and students to

develop worthy programs in experimental, alternative, and cross-collegiate undergrad- A subcommittee was convened to analyze the responses of the colleges to this uate education. request for information. It was concluded from the analysis that further study of the impact

of the distribution requirement on student programs would be desirable. Thus, at its May 22, Membership, Chair 1980 meeting, the Council approved a proposal from the subcommittee to conduct an The University College Assembly shall be composed of 12 faculty members appointed evaluative study of the effects of the all-University minimum liberal education distribution by the president, subject to confirmation by the University Senate, from a slate provided requirement. The study was (i) to compile and analyze the liberal education requirements by the director of University College after consultation with the appropriate deans and as stated in the various college, campus, or program bulletins and (ii) to gather data on how provosts; one member must be from a coordinate campus. Three additional faculty students actually satisfy the current liberal education distribution requirement by examining members may be appointed by the director of University College for a 1-year term, with the academic programs or transcripts for a random sample of recent graduates. It was no more than 2 reappointments. One faculty member from each policy board of intended that this study would be completed in time to have intensive Council discussion of permanent programs shall be elected for 1-year terms in the manner defined by each the findings during the 1980-81 academic year. program's bylaws. One faculty member from each experimental program shall be In conjunction with the survey of liberal education activities in the colleges, the Council elected by the program's advisory committee or appointed by the director of University invited Professor Clarke Chambers, Chair of the College of Liberal Arts Committee on College if no advisory committee exists. Undergraduate Education, and other members of his committee, to meet with the Council The University College Assembly shall be composed of the one student chosen at large for a discussion of their Interim Report. TheCLA committee was completing a wide-ranging from the University, appointed for a 1-year term by the president, subject to confirma- study and discussion of the liberal education structure and content of CLA undergraduate tion by the University Senate, from a slate provided by the Student Committee on programs. The Council considered it essential, therefore, to become familiar not only with Commi.ttees; if no nomination comes forward, the director of University College shall the report but also with the implications for the wider University of the recommendations for nominate a student. Two students representing the Student Board and one student change in the CLA approach to the distribution requirement. Furthermore, the College had representative from each permanent or experimental program shall be appointed for 1- requested Council response to the Interim Report. A second meeting with the Chambers' year terms by the Student Board; if no appointments are forthcoming, the Assembly Committee was held upon publication of their final report. shall make the appointments from a slate of nominations provided by the director of A Council discussion of the President's Commission Report on Foreign Language and University College after consultation with administrators of University College International Studies led to the formation of a CLE subcommittee charged to study the programs. recommendations and issues in the Commission Report as they relate to University of The director of University College shall have ex officio voting membership and one Minnesota policy and practice, and to the responsibilities of the Council. This subcommittee representative shall be elected from the academic staff and shall have all privileges will continue its study during the 1980-81 academic year. except voting. One representative shall be elected from the civil service staff and shall Another 1979-80 activity of the Council was to participate in the development of a have all privileges except voting. questionnaire, written by Professor Andrew Ahlgren and Ms. Carol Boyer, which seeks to The chair of the University College Assembly shall be elected by the Assembly from identify "visceral priorities in liberal education." The intent of the questionnaire and its use one of the 1 2 faculty members appointed by the president. in discussions of liberal education were agenda items of two Council meetings.

The Council manages two operating programs for the University intended to contribute Duties and Responsibilities to the improvement of undergraduate education: the Horace T. Morse-Amoco Foundation • to be the legislative and policy-making body regarding all educational matters in Award for Outstanding Contributions to Undergraduate Education and the CLE Small

University College Grants Program.

• to approve all courses with a University College designation. Horace T. Morse~Amoco Foundation Award for Outstanding Contributions to Undergradu-• to receive, review, and offer recommendations on all requests for housing permanent ate Education:

programs. Since 1965 the CounCil has awarded 95 certificates and honoraria to faculty members • to approve the membership of policy boards and the bylaws for permanent programs. selected for their outstanding contributions to undergraduate education. For its inception

the program has been supported by an annual grant to the University from the Amoco • to receive all proposals for educational experiments submitted to University College, Foundation. In 1977-78, the Amoco Foundation increased its grant from $5,000to $7,500

direct them to the Experimental Programs Committee for review, and act on requests enabling the Council each year to make seven awards of $1 ,000 each rather than eight for University College support. awards of $500.

• through the University College Consultative Committee, to meet with the vice Selection criteria include demonstrated excellence in three areas (listed in diminishing president for academic affairs to recommend policies and advise the vice president order of importance): the full range of activities associated with undergraduate teaching on decisions pertaining to intercollegiate and experimental education, including and advising; planning, design, and creation of alternatives intended to improve existing instructional and staff services, financial support, and reward structures for faculty educational practice (innovation and academic program development); and educational members wishing to develop experimental education. leadership, both within and outside the University, associated with improving the under-

• to appoint committees and charge them with the responsibility for evaluating and graduate experience. reporting to the. University Senate through the Educational Policy Committee on each Procedures were similar to those followed in recent years. Early in 1980 those colleges experimental program as it reaches the end of its experimental phase and each of the University offering undergraduate instruction were invited to submit nominations permanent program at least every five years. (accompanied by a dossier for each nominee). Dossiers were reviewed and judged by a

Relationship to the University Senate subcommittee appointed by the Chairman, and awards were made by the Council on the recommendation of the subcommittee.

Although University College is an academic unit, it is here listed as a special kind of Operations committee because its constitution, approved by the University Senate 1970-80 subcommittee, formed according to general CLE guidelines, included: November 30, 1978, provides several important ties with the University Senate: Michael Detlefsen (assistant professor of philosophy, College of Letters and Science, • the University College Assembly reports to the University s'enate through the Educa- UMD-former CLE member), Forrest Harris (professor, Social and Behavioral Sciences

Division, General College-previous award recipient and CLE member), Kathryn Murphy tional Policy Committee. (graduate student-CLE member), and Sandra Peterson (associate professor of philoso-

• permanent undergraduate educational programs to be housed in University College phy, CLA-non-CLE faculty member). This year 13 nominations were received from 17 must be formally approved by the University Senate. · colleges, with the award and a $1,000 honorarium presented to:

•affi~ewclUn~effii~,inclu~ngRsgumo~sand~rnmm~ko~pe=r~a=tio=n~s~,~~~~~~~~R~~Mh~~hmuA~~a~~h~~~~i~~U~so~u~~R~~--~-~~ undertaken at least every seven years· in consultation with the Educational Policy Robert L. Brown, Jr., associate professor of English, College of Liberal Arts; Committee. Jerome E. Gates, professor of arts, communications and philosophy, General College

• periodic evaluations of experimental and permanent programs are reported to the (also nominated by University College); University Senate through the Educational Policy Committee. Eugene E. Grossman, assistant professor of psychology, College of Education, University

VI. COUNCIL ON LIBERAL EDUCATION

ANNUAL REPORT, 1979-80

The all-University Council on Liberal Education was established by action of the Faculty Senate in June, 1962. The Council is responsible:

... for the formation of policy, subject to Senate ratification, establishing a "floor" requirement in liberal studies for all University curricula leading to the Bachelor's degree. It shall maintain surveillance of the effects of this policy and shall propose to the Senate such extensions and modifications of this policy as seem warranted. The Council shall initiate other policy proposals or actions designed to improve the quality of undergraduate education at the University. (Handbook: A Compilation of Rules and Procedures, University Senate, January, 1974, p. U-19.)

The Council is a standing committee of the University, reporting to the Senate and the Senate Committee on Educational Policy (SCEP); it is chaired by an associate of the Vice President for Academic Affairs with a primary concern for undergraduate education. Selected according to a formula designed to gain perspective from all undergraduate programs of the University, members participate as individuals identified by their respective collegiate administration to represent the ideas-not the interest-of their units.

1.979-80 Council Activities: Following consideration of possible 1979-80 agenda items, the Council chose to

review discussion of,· planning for, and implementation of the all-University liberal education requirement as these are currently taking place in the colleges. Under 1970 Council policy, the liberal education requirement mandates distributed study in communi­cation, science, man and society, and artistic expression. A letter was sent from the Council to the deans of undergraduate colleges asking them to provide an estimate of the current status of liberal education in their unit with special reference to the following questions:

What discussions are in process concerning the present structure of the all-University liberal education distribution requirement? Do changes within your college suggest a need for modifications of the requirement? What are your plans for modifying courses offered by departments of your college to make them more appropriate for the purposes of liberal education? Have you had discussions with other colleges about modifying some of their courses to make them more appropriate for the liberal education of your students? What have been your discussions of the relationship of the major to liberal education? Are you planning modification of majors in the light of liberal education goals? What have been your attempts (either formal or informal) to determine student attitudes toward the liberal education requirement, or more generally, toward the quality of their undergraduate experience?

of Minnesota, Duluth; Joseph J. Latterell, professor of chemistrJ, University of Minnesota, Morris; Lura M. Morse, professor of food sciences and nutrition, College of Home Economics; and Frederick W. Peterson, professor of humanities, University of Minnesota, Morris

An award certificate and the honorarium were presented to each recipient at the appropriate college commencement ceremony.

Small Grants Program: In 1967, the Council established the Small Grants Program in order to stimulate the

improvement of the undergraduate experience by providing financial and organizational support of the ideas of faculty-student groups. Each year proposals for support of educational development efforts are reviewed and evaluated by a faculty-student subcom­mittee. In the fall round of the 1979-80 Small Grants Program, 59 proposals totaling $117,104 were received and 27 proposals totaling $30,453 were funded. In the spring round, the Council received 80 proposals totaling $167,794 and funded 29 proposals totaling $44,046. The subcommittee for the fall1979 and spring 1980 rounds of the Small Grants Program was chaired by Jerrold M. Peterson.

JAMES WERNTZ Chairman

VII. QUESTIONS TO THE PRESIDENT (1 0 minutes)

VIII. OLD BUSINESS

IX. NEW BUSINESS (1 0 minutes)

Please feel free to use this agenda item to comment on a topic you believe is of general interest to the Senate.

The Senate is reminded that this entry in the agenda (not to be confused with the Senate's "Questions to the President") may be used to raise specific issues, concerns and/or ideas of general interest. A motion is not required. As much as anything, the Business and Rules Committee wishes to remind the Senate that all ideas presented to the body need not flow from a committee.

X. ADJOURNMENT

v Aine.ridme.ri.t6 :to ·PJtOpo.6e.d Re.v.Wion, UrU.vVL6..UlJ Se.ncU:e. Con.6~on, By.ia.w6, a.nd Rule..6 a.ppll.ove.d by Se.ncU:e. Fe.b~y 19, 1981

BYLAWS OF THE SE~TE, Article III, Section l.A. Consultative (underlined words added)

1. Committees Reporting to the University Senate

A. CONSULTATIVE The Consultative Committee shall be composed of ~~ 11 elected members of the faculty, -8-9 elected students, and the vice chair of the University Senate. The Faculty C~nsultative Committee shall comprise the faculty representatives; the Student Consultative Committee shall comprise the elected student representatives. The Senate Consultative Committee, the Faculty Consultative Committee, and the Student Consultative Committee meeting severally or together shall serve as the consultative bodies to the president, as executive committees of their respective senates, and as steering committees of their respective senates.

Membership (1) The Faculty Consultative Committee and the Student Consultative Committee

shall be constituted in accordance with the following:

RATIONALE:

a. Faculty Consu : e Committee: The faculty of the Twin C~ies . mpus shall elec .~ membe s, and the faculties of the Crookston, Dulu .L-and-Morris a Waseca ampuses shall each elect one faculty m •

b.

~~~~~ MH~ oc~~~~~~~~~~~~~~~~~~~~~~~

:::fac~t;y ~etnbe~ ~-even- 11UlllbEKed -:Year-s.- Faculty members shall be nominated and elected by procedures established by each campus faculty and in accordance with the following provisions.

(a) and (b) 1 no change

(c) Terms of office for .Jrwin- GiMes r Dul:ut.fl r an~ Mt:lM":i:s -catnpU&o

~ep:r.aesenta.t:i:ves- Faculty Consultative Committee members shall be three years; no member is eligible to serve more than two consecutive full terms. Elections shall be so adjusted that the terms of approximately one.third of the members shall expire each year.

-~~~~Yk~~~~~~oon-an~~se~~ep:r.aesenta.t:i:ves-sMH-

-b~on~~~~

Committee: ~~~~mb~ers shall be elected from s all be elected from the

-'=~~~on - -and-1 and one

nd- Morris, ""----'l---.,.----

-el:eoc oflt~:t=S

1. Full participation by all 4 outstate coordinate campuses is desirable and necessary for effective participation in University governance activities.

2. Alternating one-year office terms do not allow for the development of a comprehensive understanding and effective response from the Crooksto and Waseca representatives.

3. The present one-year term of office on the Consul mmittee effectively prevents representatives from either Crookston o rom participating fully in elected leadership roles on the Consultative mmitte • Members cannot presently be elected to leadership positions because of alte · g one-year terms of office, and the very remote likelihood that a representative would become an elected leader in Consultative Committee activity immediately upon election to the committee.

BYLAWS OF THE SENATE, Article IV, Section l.B. Committees

1. Committees Reporting to the University Senate through the Consultative Committee

B • COMMITTEES

The Committee on Committees appoints members of certain committees of the Senate and advises the Senate Consultative Committee on the committee structure of the Senate.

Membership

The Committee on Committees shall be composed of -8 -10 members of the faculty~.and ..S~ students. Of the faculty members, 6 shall be from the Twin ~i ties camp$, and one member each from the Crookston, Duluth, -aoo -Morris, ~nd Waseca cimpuses, all elected for three-year terms by the Faculty Senate m mbers from these respective campuses. Faculty members shall be senators urin ,. e year o£''their . .e·l:ection. Of the student members, 3 shall be elected rom the Twin :tities campus\ and one each from the Crookston,

I ' Duluth.L -aOO- Morris nd Waseca camp;~1ses, all elected by the Student Senate members from these camp ses. In case·· of a faculty or student vacancy, the remaining faculty or st ~ent me~~ respectively, by majority vote, shall fill the vacancy by interxm appointment for the balance of any unexpired term until the next general election.

RATIONALE:

Traditionally, very few interested faculty members from Crookston a have been invited to participate on University Senate committees. of representation has resulted in a feeling of isolation and disenfran isem in the faculty and student bodies on these two campuses. The opportunit recommend interested and qualified persons for appropriate committee responsibilities will allow more involvement by interested individuals from these two campuses, a more representative slate of candidates, and a changed perspective on these two campuses of the importance of Senate activities.

RULES OF THE SENATE, Rules for Committees of the University Senate Terms of Membership and Chairing of Committees of the Senate

Delete the 4th sentence: "Extension students must be registered for at least three credits during the term of service."

Substitute the following: "Continuing Education and Extension students must be registered for at least one course for three o~ the four quarters in the academic year."

RATIONALE:

We believe that Continuing Education students ought to be eligible for Senate Committees as well as Extension students. CEE•s enrollment is expected to increase in the future, versus the projected overall decline in enrollment, and it is likely that there will be people in C.E. who will desire to be involved in Senate committees. We have proposed "one course" as a better measure of who is a U of M student than "3 credits." For many C .E. students amassing credits toward a degree is not a goal: Learning is the point of enrolling in courses. We think that this is a more appropriate ideal, and not that many will seek to "take advantage of any loophole" in University governance committees. This proposal was discussed at the last meeting of the Extension Classes Student Board and received general approval.

RULES OF THE SENATE, Rules for Committees of the University Senate Procedures for Committees of the Senate

Add the following to the 4th paragraph: Meetings shall normally be listed in the Minnesota Daily and/or in the Daily Bulletin."

RATIONALE:

TCCA Committee on Student Affairs policy requires student organizations rece~~Lng student fees to list their meetings in the Daily. This type of public notice ought to be required ~or University committees because the public needs to be notified of rre etings if a meeting is to be truly an open meeting. We have phnased this amendment to prevent a meeting from being automatically invalidated through an honest mistake, and yet we hope that committees would comply with the spirit of the amendment. We are unaware of the type of 0ailv bulletins that exist on coordinate campuses and solicit suggestions as to Whether additional listings should be included. We are assuming that the Daily will continue to appear regularly, and offer free listings in the "Public Business" column, but in the event that the Daily Bulletin should be withdrawn from the Daily, publication of meetings should appear in the Daily Bulletin. As with student organizations, such listings of cornmittee.meetings might attract additional interested students or faculty who would provide assistance with the work of the committee.

RULES OF THE SENATE, Operations Committees Section, insert the following committee:

Services for the Handicapped

This committee oversees University policies, procedures, and services concerning handicapped students and staff.

Membership: The committee shall be composed of at least 7 members of the faculty, 2 students (at least one graduate and one undergraduate) , and ex officio representation from the office of the vice president, student affairs. Members shall be appointed by the president.

Duties and Responsibilities: • to advise the president and administrative offices on University-wide issues

relating to physical access, access to academic programs, and the structure of and provision for student services for handicapped.

• to review policies and practices in light of legal compliance aspects, deployment of resources, and effectiveness in meeting student needs, and to recommend changes.

• to educate the University community to the special concerns of its handicapped members.

• to consult with the administrative committees providing coordination of programs and services.

• to bring concerns to the Senate, as appropriate.

• to submit an annual report to the Senate through the Sena~e Consultative Committee.

'-

PROPOSED EDITORIAL REVISIONS

CONSTITUTION, Article III, Section 3 -Allocation of Functions and Powers (The proposal is to keep the present section now in effect, rather than adopt the revision outlined in the January 6 Minnesota Daily version)

a. The University Senate shall perform all functions and exercise all powers described in Section 2 of this Article which are not specifically delegated to the Faculty Senate or to the Student Senate.

b. Upon recommendation of the Senate Consultative Committee, the University Senate may delegate particular functions for exclusive action by either the Faculty Senate or the Student Senate.

c. In general, functions allocated to the Student Senate shall include but not be limited to matters in the area of student government, student organizations, and student publications.

d. In general, functions allocated to the Faculty Senate shall include but not be limited to accreditation, designation and granting of University honors, policies concerning faculty appointment and tenure, and matters within the jurisdiction of the Faculty Affairs and Judicial Committees.

e. In case of disagreement by the Faculty Consultative Committee or the Student Consultative Committee with a decision of the Senate Consultative Committee concerning the allocation of functions, either committee may refer the matter to the University Senate for resolution.

BYLAWS, Article III, Section l.A. Duties & Responsibilities

{3) Student Consultative Committee (underlined words added)

• • • to serve as the nucleus of an -the- executive -cCMt1Il\4.t-tee- and steering committee •••

RULES OF THE SENATE - Section on Rules for Committees of the University Senate:

1. Ex officio members of Senate and Standing committees: add to Social Concerns Committee - Office of Equal Opportunity & Affirmative Action.

2. Committee Support and Service: add Liberal Education - Center for Educational Development

3. Administrative Support of Faculty Government: Change to Support of University Governance.

Department chairs, deans, and faculties should recognize a faculty membe~s participation in University governance as ••• (underlined words added)

Similarly, faculty and administration should recognize student participation in University governance as an important and integral· part of the.participant•s total Uniyersity 'experience. (paragraph added)

The University Senate recommends • • • (no change in this paragraph)

RilLES OF THE SENATE - Section on Operations Committees:

E. Student Academic Support Services Committee (underlined words added)

G. University College Assembly (the following replaces the section outlined in the January 6 Minnesota Daily) :

The University College Assembly represents the interests of all University students and faculty members by providing opportunities and support for faculty and students to develop worthy programs in experimental, alternative, and cross-collegiate undergraduate education.

Membership, Chair The University College Assemb~y shall include 12 faculty members appointed by the president, with the approval of the Senate, from a slate provided by the director of University College after consultation with the appropriate deans and provosts; one member must be from a coordinate campus. Three additional faculty members may be appointed by the director of University College for a one-year term, with no more than two reappointments. One faculty member from each policy board of permanent programs shall be elected for one-year terms in the manner defined by each program's bylaws. One faculty member from each experimental program shall be elected by the program's advisory committee or appointed by the director of University College if no advisory committee exists.

The University College Assembly shall . include the one student chosen at large from the University, appointed for a one-year term by the president, subject to confirmation by the University Senate, from a slate provided by the Student Committee on Committees; if no nomination comes forward, the director of University College shall nominate a student. Two students representing the Student Board and one student representative from each permanent or experimental program shall be appointed for one-year terms by the Student Board; if no appoint­ments are forthcoming, the Assembly shall make the appointments from a slate of nominations provided by the director of University College after consultation with administrators of University College programs.

The director of University College shall have ex officio voting membership and one representative shall be elected from the academic staff and shall have all privileges except voting. One representative shall be elected from the civil service staff and shall have all privileges except voting.

The chair of the University College Assembly shall be elected by the Assembly from one of the 12 faculty members appointed by the president.

Duties and Responsibilities

• to be the legislative and policy-making body regarding all educational matters in University College

to approve all courses with a University Col}ege designation.

• to receive, review, and offer recommendations on all requests for housing permanent programs.

• to approve the membership of policy boards and the bylaws for permanent programs.

• to receive all proposals for educational experiments submitted to University College, direct them to the Experimental Programs Committee for review, and act on requests for University College support.

. ~ .

G. University College Assembly (cont.)

Duties and Responsibilities (cont.)

• through the University College Consultative Committee, to meet with the vice president for academic affairs to recommend policies and advise the vice president on decisions-pertaining to intercollegiate and experimental education, including instructional and staff services, financial support, and reward structures for faculty members wishing to develop experimental education.

• to appoint committees and charge them with the responsibility for evaluating and reporting to the University Senate through the Educational Policy Committee on each experimental program as it reaches the end of its experimental phase and each permanent program at least every five years.

Relationship to the University Senate

Although University College is an academic unit, it is here listed as a special kind of Operations committee because its constitution, approved by the University Senate November 30, 1978, provides several important ties with the University Senate:

• the University College Assembly reports to the University Senate through the Educational Policy Committee.

• permanent undergraduate educational programs to be housed in University College must be formally approved by the University Senate.

• a review of University College, including its purposes and programmatic operations, is undertaken at least every seven years in consultation with the Educational Policy Committee.

• periodic evaluations of experimental and permanent programs are reported to the University Senate through the Educational Policy Committee.