MEETING OF THE DISTRICTS Thursday, September 05, 2019 4:30 ... · meeting of the districts thursday, september 05, 2019 4:30 pm 600 s. commerce ave. sebring, fl 33870 agenda ... sun

MEETING OF THE DISTRICTSThursday, September 05, 2019

4:30 PM600 S. Commerce Ave. Sebring, FL 33870

AGENDA

DISTRICTS LIST AVON PARK ESTATES S. B D. ORANGE VILLA MOBILE HOME ESTATES S. B. D.BONNETT CREEK ACRES S. B. D. PLACID LAKES S. B. D.DESOTO CITY S. B. F. D. PLACID LAKES S. B. F. D.HICKORY HILLS S. B. D. RED HILL FARMS IMPROVEMENT DISTRICTHIGHLANDS PARK ESTATES S. B. D. SEBRING ACRES S. B. D.HIGHLANDS PARK S. B. F. D. SEBRING COUNTRY ESTATES S. B. D.HIGHWAY PARK S. B. D. SEBRING HILLS S. B. D.LAKE HAVEN ESTATES S. B. D. SEBRING MANOR S. B. D.LAKE PLACID S. B. F. D. SOMERVALE DOWNS S. B. D.LEISURE LAKES S. B. F. D. THUNDERBIRD ROAD WASTEWATER S. B. D.LORIDA S. B. F. D. VANTAGE POINTE II S. B. D.ORANGE BLOSSOM ESTATES S. B. D. VENUS SPECIAL B. F. D.ORANGE BLOSSOM UNIT 12 S. B. D. WEST SEBRING S. B. F. D.ISTOKPOGA MARSH WATERSHED IMPROVEMENT DISTRICT SUN ‘N LAKE ESTATES AND ACREAGE OF LAKE PLACID—S. B. D. SUN ‘N LAKES OF LAKE PLACID RECREATION DISTRICT HIGHLANDS LAKES SPECIAL TAX DISTRICTCOUNTYWIDE FIRE DISTRICTOAK MANOR AVENUE ROAD PAVING MUNICIPAL SERVICE BENEFIT DISTRICT

1 MEETING CALLED TO ORDER

2 CONSENT AGENDA 2.A Request approval to pay all duly authorized bills September 5, 2019

2.B Certification of the non-ad valorem assessment rolls for the Municipal Service BenefitUnits and Istokpoga Marsh Watershed Improvement District for FY 19/20.Sarah Albritton, Budget Analyst II/NAV Failure to certify the non-ad valorem assessment roll would prohibit the County fromassessing the FY 19/20 estimated revenue amounts for non-ad valorem assessments,approximately $12,494,205.85 million for the municipal service benefit units combined,and approximately $151,184.00 for Istokpoga Marsh Watershed Improvement District.2019 PRELIMINARY ROLL TOTALS.pdf2019-20 NAV Assessments.pdf19-20 Certificate of Rolls.pdf

2.C Request Approval of Amendment 1 to Agreement NF023 between the State of FloridaDepartment of Environmental Protection (FDEP) and the Istokpoga Marsh Watershed

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/401030/2019_PRELIMINARY_ROLL_TOTALS.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/401031/2019-20_NAV_Assessments.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/401032/19-20_Certificate_of_Rolls.pdf

Improvement District (IMWID) for the Istokpoga Marsh Watershed Improvement DistrictPhase 2 Water Quality Improvement Project (County project number 14041) to changethe expiration date of the Agreement to September 30, 2023 and a no cost differenceto change the federal funding source to state.Dawn Ritter, Natural Resources Manager No fiscal impactNF023_Amendment 1.pdf

2.D Request approval of Budget Amendment 18-19-142 to move funding of $44,530.00from Project Improvements to Project Contractual Service for two (2) additional changeorders to Project 13026. Dawn Ritter, Natural Resources Manager There is no fiscal impact to Fund 109 (Istokpoga Marsh Improvement Dist.) or the overallbudget as this budget amendment is realigning funds within Project 13026 (IMWID WaterQuality Improvement) from account 56300Z (Project Improvements) to account 53400Z(Project Contractual Svcs).18-19-142 Proj 13026 IMWID Addl Tank Orders (BA).pdf

2.E Request approval of Budget Amendment 18-19-137 to realign funding within theDesoto City Special Benefit Fire District.David Nitz, OMB Manager There is no fiscal impact to Fund 102 (Desoto City SB Fire Dist) or the overall budget asthis budget amendment is merely realigning funds between the personnel and operatingcategories in order to close out this fund.18-19-137 Desoto City Fire Dist Clean Up (BA).pdf

2.F Request approval of the minutes from the August 6 and 20, 2019 Meetings of theSpecial Districts. 080619SPC.pdf082019SPC.pdf

3 ACTION AGENDA

4 CITIZENS NOT ON THE AGENDA

5 ADJOURN Any person who might wish to appeal any decision made by the Board of County Commissioners of Highlands County, Florida, inpublic hearing or meeting is hereby advised that he will need a record of the proceedings, and for such purpose may need to ensurethat a verbatim record of the proceedings is made which will include the testimony and evidence upon which such appeal is to bebased. The Board of County Commissioners of Highlands County, Florida, does not discriminate upon the basis of any individual'sdisability status. This non-discrimination policy involves every aspect of the Board's functions, including one's access to,participation, employment or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for inthe Americans with Disabilities Act or Section 286.26 Florida Statutes should contact Ms. Pam Rogers, ADA Coordinator at:863-402-6509 (Voice), or via Florida Relay Service 711, or by e-mail: [email protected]. Requests for CART or interpreterservices should be made at least 24 hours in advance to permit coordination of the service. PLEASE NOTE OUR WEB SITEADDRESS: For more information on the meeting, see the County Commission page online: www.hcbcc.net

Any invocation that may be offered before the official start of the Commission meeting shall bethe voluntary offering of a private citizen, to and for the benefit of the Commission. The views orbeliefs expressed by the invocation speaker have not been previously reviewed or approved bythe Commission, and the Commission is not allowed by law to endorse the religious beliefs orviews of this, or any other speaker.

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/414814/NF023_Amendment_1.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/417876/18-19-142_Proj_13026_IMWID_Addl_Tank_Orders__BA_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/418960/18-19-137_Desoto_City_Fire_Dist_Clean_Up__BA_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/420681/080619SPC.pdf


mailto:[email protected]

HIGHLANDS COUNTYCOUNTY COMMISSION AGENDA ITEM

DATE OF ACTION REQUEST: September 5, 2019

PRESENTER:

SUBJECT/TITLE: Request approval to pay all duly authorized bills September 5, 2019

RECOMMENDED ACTION

Move approval to pay all duly authorized bills September 5, 2019

Attachments:



PRESENTER: Sarah Albritton, Budget Analyst II/NAV

SUBJECT/TITLE: Certification of the non-ad valorem assessment rolls for the Municipal ServiceBenefit Units and Istokpoga Marsh Watershed Improvement District for FY19/20.

STATEMENT OF ISSUE

The Board of County Commissioners must annually certify a roll of the non-ad valorem assessments to the TaxCollector. The roll indicates the name, code, number of units and total assessment amounts for each of the fifteen (15)Municipal Service Benefit Units and Istokpoga Marsh Watershed Improvement District in the County.

RECOMMENDED ACTION

Move to certify fifteen (15) Municipal Service Benefit Units and one (1) Special Benefit District non-advalorem assessment roll.

FISCAL IMPACT

Failure to certify the non-ad valorem assessment roll would prohibit the County from assessing the FY 19/20 estimatedrevenue amounts for non-ad valorem assessments, approximately $12,494,205.85 million for the municipal servicebenefit units combined, and approximately $151,184.00 for Istokpoga Marsh Watershed Improvement District.

Attachments: 2019 PRELIMINARY ROLL TOTALS.pdf2019-20 NAV Assessments.pdf19-20 Certificate of Rolls.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/401030/2019_PRELIMINARY_ROLL_TOTALS.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/401031/2019-20_NAV_Assessments.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/401032/19-20_Certificate_of_Rolls.pdf

CODE NAME # OF UNITS

ESTIMATED REVENUE

120 - FIRE - RESIDENTIAL S.F. 75,292,135.00 $3,222,503.38121 - FIRE - COMMERCIAL S.F. 6072538.00 $389,856.94122 - FIRE - INDUSTRIAL/ WAREHOUSE S.F. 6,744,068.000 $396,888.40123 - FIRE - INSTITUTIONAL S.F. 2,416,212.00 $155,120.81124 - FIRE - VACANT PARCEL 53,883.00 $1,268,405.82

SUBTOTAL FIRE PROTECTION MSBU: 15,286,701.00 $5,432,775.35

052 - RESIDENTIAL SOLID WASTE & RECYCLABLE MATERIALS 37,933.00 $6,562,409.00SUBTOTAL RESIDENTIAL S.W. & RECYCLABLE: 37,933.00 $6,562,409.00

023 - ORANGE VILLA MOBILE HOME ESTS SBD 44.00 $1,320.00SUBTOTAL ORANGE VILLA SBD: 44.00 $1,320.00

027 - ISTOKPOGA MARSH WATERSHED IMP 18,898.00 $151,184.00SUBTOTAL ISTOKPOGA MARSH WATERSHED IMP: 18,898.00 $151,184.00

041 - HICKORY HILLS SBD 71.00 $2,485.00SUBTOTAL HICKORY HILLS SBD: 71.00 $2,485.00

051 - SEBRING HILLS STRT LIGHTING - UNIMPROVED 174.00 $870.00050 - SEBRING HILLS STRT LIGHTING - IMPROVED 880.00 $26,400.00

SUBTOTAL SEBRING HILLS STRT LIGHTING: 1,054.00 $27,270.00

055 - RED HILL FARMS IMP DIST 446.00 $6,690.00SUBTOTAL RED HILL FARMS IMP DIST: 446.00 $6,690.00

059 - SEBRING COUNTRY ESTS SBD - IMPROVED 826.00 $14,868.00060 - SEBRING COUNTRY ESTS SBD - UNIMPROVED 966.00 $5,796.00

SUBTOTAL SEBRING COUNTRY ESTS: 1,792.00 $20,664.00

061 - PLACID LAKES SBD 8,549.00 $170,980.00SUBTOTAL PLACID LAKES SBD: 8,549.00 $170,980.00

062 - AVON PARK ESTATES SBD 2,300.00 $92,000.00SUBTOTAL AVON PARK ESTATES SBD: 2,300.00 $92,000.00

063 - SUN 'N LAKES OF LAKE PLACID REC DIST - BUILDABLE LOT 2,567.00 $64,175.00065 - SUN 'N LAKES OF LAKE PLACID REC DIST - NONBUILDABLE 251.00 $3,137.50

SUBTOTAL SUN 'N LAKES OF LAKE PLACID REC DIST: 2,818.00 $67,312.50

064 - SEBRING ACRES IMP DIST 199.00 $9,950.00SUBTOTAL SEBRING ACRES IMP DIST: 199.00 $9,950.00

075 - LAKE HAVEN ESTATES SBD - IMPROVED 451.00 $9,020.00076 - LAKE HAVEN ESTATES SBD - UNIMPROVED 322.00 $1,610.00

SUBTOTAL LAKE HAVEN ESTATES: 773.00 $10,630.00

083 - HIGHWAY PARK LIGHTING - IMPROVED 303.00 $6,060.00084 - HIGHWAY PARK LIGHTING - UNIMPROVED 212.00 $1,060.00

SUBTOTAL HIGHWAY PARK LIGHTING: 515.00 $7,120.00

089 - HIGHLANDS PARK ESTATES SBD 6,448.00 $64,480.00SUBTOTAL HIGHLANDS PARK ESTATES SBD: 6,448.00 $64,480.00

2019-20 NON AD VALOREM ASSESSMENTS

CODE NAME # OF UNITS

ESTIMATED REVENUE

103- THUNDERBIRD RD WASTEWATER SBD - IMPROVED 336.00 $13,440.00107- THUNDERBIRD RD WASTEWATER SBD - UNIMPROVED 38.00 $760.00108- THUNDERBIRD RD WASTEWATER SBD - M/H PARK 95.00 $3,800.00109- THUNDERBIRD RD WASTEWATER SBD - COMMERCIAL 3.00 $120.00

SUBTOTAL THUNDERBIRD RD WASTEWATER SBD : 472.00 $18,120.00

GRAND TOTAL: 15,369,013.00 $12,645,389.85

Cost Center

Fund Code Assessment Amounts Assessment Name

X 052 173.00/Residential unit RESIDENTIAL SOLID WASTE AND RECYCLABLE MATERIALS ASSESSMENT adopted on September 13, 2016, to provide solid waste and recyclable materials collection and disposal services, facilities, programs and other powers.

7984 104 X 023 30.00/Per home site ORANGE VILLA MOBILE HOME ESTATES SPECIAL BENEFIT DISTRICT adopted on March 6, 1979, (governing body) to provide for street and recreational lights within such district.

7996 106 X 041 35.00/Lot HICKORY HILLS SPECIAL BENEFIT DISTRICT adopted on March 3, 1987, to provide for ownership and disposition of property; public thoroughfares; recreational facilities; and other powers.

7987 107 X 061 20.00/Lot or fraction thereof PLACID LAKES SPECIAL BENEFIT DISTRICT adopted on October 6, 1992, for the purpose of providing for ownership & disposition of property; flood & erosion control; reclamation; irrigation; water and sewer systems; public thoroughfares; fire protection; recreational facilities; removal of nuisances; issuance of bonds; mosquito control; security services; community center facilities; and other powers.

7998 108 X 059 18.00/Improved lot

X 060 6.00/Unimproved lot

7989 109 X 027 8.00/Acre or fraction thereof OR the approved rate

ISTOKPOGA MARSH WATERSHED IMPROVEMENT DISTRICT adopted on June 17, 1980, to ownership and disposition of property; flood & erosion control ; reclamation irrrigation; public thoroughfares; removal of nuisances; special levies; and other powers.

7990 111 X 062 40.00/Lot or fraction thereof AVON PARK ESTATES SPECIAL BENEFIT DISTRICT adopted on October 20, 1980, (governing body) for the purpose of providing road maintenance , improvement, reconstruction & paving, drainage maintenance, improvement & reconstruction; providing & maintaining streetlights.

7978 118 X 050 30.00/Per Home/or Business Improved lot

X 051 5.00/Vacant lot7977 119 X 055 15.00/Lot or fraction thereof RED HILL FARMS IMPROVEMENT DISTRICT adopted December 18,

1990, (governing body) for constructing & maintaining roads and drainage facilities.

7974 128 X 063 25.00/Buildable lotX 065 12.50/Non-Buildable lot

7972 134 X 064 50.00/Lot or fraction thereof SEBRING ACRES SPECIAL BENEFIT DISTRICT adopted December 6, 1994, for the purpose of providing for borrowing capabilities; ownership & disposition of property; flood & erosion control; reclamation; irrigation; water & sewer systems; public thoroughfares ; fire protection; recreational facilities; removal of nuisances; street lighting ; issuance of bonds & revenue certificates; and other powers.

7970 136 X 075 20.00/Improved lot X 076 5.00/Unimproved lot or fraction

thereof

7965 146 X 083 20.00/Improved lot or fraction thereof

X 084 5.00/Unimproved lot or fraction thereof

7963 148 X 089 10.00/Lot or fraction thereof HIGHLANDS PARK ESTATES SPECIAL BENEFIT DISTRICT adopted August 18, 1981, to provide for borrowing capabilities; ownership and disposition of property; flood and erosion control; reclamation; irrigation; water and sewer systems: public thoroughfares; fire protection; recreational facilities; removal of nuisances; street lighting; issuance of bonds and revenue certificates; and such other purposes as may be necessary within said district.

3217 181 X 120 0.0428/Dwelling s.f.X 121 0.0642/Commercial s.f.X 122 0.05885/Industrial/Warehouse X123 0.0642/Institutional s.f.X124 23.54/Parcel

7959 197 X 103 40.00/Improved/ResidentialX 107 20.00/Unimproved lot/tract or

fraction thereofX 108 40.00/Rental MH Park X 109 40.00/Commercial Structure

SEBRING COUNTRY ESTATES SPECIAL BENEFIT DISTRICT adopted on May 23, 1978, to provide streetlights.

SEBRING HILLS SPECIAL BENEFIT DISTRICT adopted on April 18, 1989, (board of supervisors) to provide for installing and maintaining street lights within the district.

NON AD VALOREM ASSESSMENTS FY 2019-20

THUNDERBIRD RD WASTEWATER SPECIAL BENEFIT DISTRICT adopted on December 18, 2007, to own, construct, operate, maintain wastewater collection and treatment systems; to regulate collection, treatment and wastewater disposal within the district, and to prohibit or regulate outhouses, privies, septic tanks and other sanitary structures within the district.

SUN ‘N LAKES OF LAKE PLACID SPECIAL RECREATION DISTRICT adopted on December 1, 1992, for the purpose of borrowing; ownership and disposition of property; providing recreational facilities; removal of nuisances; street lighting; and other powers.

LAKE HAVEN ESTATES SPECIAL BENEFIT DISTRICT adopted November 7, 1995, for the purpose of providing for borrowing; ownership and disposition of property; street lighting ; and other powers.

HIGHWAY PARK SPECIAL BENEFIT DISTRICT adopted December 22, 1998, to provide for borrowing capabilities; ownership and disposition of property; street lighting ; and other powers.

HIGHLANDS COUNTY FIRE PROTECTION MUNICIPAL SERVICE BENEFIT UNIT adopted on July 10, 2018, to provide for borrowing capabilities; ownership and disposition of property; fire protection; issuance of bonds and revenue certificates; and other powers.

G:\BUS\OMB\.New OMB (To be retained)\NAV ASSESSMENT\Roll Certification\2019 Roll Certification\2019-20 NAV Assessments Page 1 of 1

HC-408A CERTIFICATE

TO

NON-AD VALOREM ASSESSMENT ROLL

I, the undersigned, hereby certify that I am the Chairman of the Board, or authorized agent of Avon

Park Estates Special Benefit District located in Highlands County, Florida; as such I have satisfied

myself that all property included or includable on the Non-Ad Valorem Assessment Roll for the

aforesaid county is properly assessed so far as I have been able to ascertain; and that all required

extensions on the above described roll to show the non-ad valorem assessments attributable to the

property listed therein have been made pursuant to law.

I further certify that upon completion of this certificate and the attachment of same to the herein

described Non-Ad Valorem Assessment Roll as a part thereof, that said Non-Ad Valorem

Assessment Roll will be delivered to the Tax Collector of this county.

In witness whereof, I have subscribed this certificate and caused the same to be attached to and

made a part of the above described Non-Ad Valorem Assessment Roll this the 3rd day of September,

2019.

__________________________________________ (Chairman of the Board or Authorized Agent) of the Board of County Commissioners

of Highlands County, Florida (Name of Local Government)

HC-408A CERTIFICATE

TO


I, the undersigned, hereby certify that I am the Chairman of the Board, or authorized agent of

Hickory Hills Special Benefit District located in Highlands County, Florida; as such I have satisfied









made a part of the above described Non-Ad Valorem Assessment Roll this the 3rd day of

September, 2019.



HC-408A CERTIFICATE

TO



Highlands County Fire Protection Municipal Service Benefit Unit located in Highlands County,

Florida; as such I have satisfied myself that all property included or includable on the Non-Ad

Valorem Assessment Roll for the aforesaid county is properly assessed so far as I have been able to

ascertain; and that all required extensions on the above described roll to show the non-ad valorem

assessments attributable to the property listed therein have been made pursuant to law.






2019.

___________________________________________ (Chairman of the Board or Authorized Agent) of the Board of County Commissioners


HC-408A CERTIFICATE

TO



Highlands Park Estates Special Benefit District located in Highlands County, Florida; as such I have

satisfied myself that all property included or includable on the Non-Ad Valorem Assessment Roll for

the aforesaid county is properly assessed so far as I have been able to ascertain; and that all required








2019.



HC-408A CERTIFICATE

TO



Highway Park Special Benefit District located in Highlands County, Florida; as such I have satisfied










September, 2019.



HC-408A CERTIFICATE

TO



Istokpoga Marsh Watershed Improvement District located in Highlands County, Florida; as such I

have satisfied myself that all property included or includable on the Non-Ad Valorem Assessment

Roll for the aforesaid county is properly assessed so far as I have been able to ascertain; and that all

required extensions on the above described roll to show the non-ad valorem assessments attributable

to the property listed therein have been made pursuant to law.






September, 2019.



HC-408A CERTIFICATE

TO


I, the undersigned, hereby certify that I am the Chairman of the Board, or authorized agent of Lake

Haven Estates Special Benefit District located in Highlands County, Florida; as such I have satisfied










September, 2019.



HC-408A CERTIFICATE

TO


I, the undersigned, hereby certify that I am the Chairman of the Board, or authorized agent of the

Orange Villa Mobile Home Estates Special Benefit District located in Highlands County, Florida; as

such I have satisfied myself that all property included or includable on the Non-Ad Valorem

Assessment Roll for the aforesaid county is properly assessed so far as I have been able to ascertain;

and that all required extensions on the above described roll to show the non-ad valorem assessments

attributable to the property listed therein have been made pursuant to law.






September, 2019.



HC-408A CERTIFICATE

TO



Placid Lakes Special Benefit District located in Highlands County, Florida; as such I have satisfied










September, 2019.



HC-408A CERTIFICATE

TO



Red Hill Farms Improvement District located in Highlands County, Florida; as such I have satisfied










September, 2019.



HC-408A CERTIFICATE

TO



Sebring Acres Special Benefit District located in Highlands County, Florida; as such I have satisfied










September, 2019.



HC-408A CERTIFICATE

TO



Sebring Country Estates Special Benefit District located in Highlands County, Florida; as such I have

satisfied myself that all property included or includable on the Non-Ad Valorem Assessment Roll for

the aforesaid county is properly assessed so far as I have been able to ascertain; and that all required








September, 2019.



HC-408A CERTIFICATE

TO



Sebring Hills Special Benefit District located in Highlands County, Florida; as such I have satisfied










September, 2019.



HC-408A CERTIFICATE

TO



Board of County Commissioners located in Highlands County, Florida; as such I have satisfied

myself that all property included or includable on the Solid Waste and Recyclable Materials Non-Ad

Valorem Assessment Roll for the aforesaid county is properly assessed so far as I have been able to

ascertain; and that all required extensions on the above described roll to show the non-ad valorem

assessments attributable to the property listed therein have been made pursuant to law.






2019.



HC-408A CERTIFICATE

TO



Sun ‘N Lakes of Lake Placid Recreation District located in Highlands County, Florida; as such I

have satisfied myself that all property included or includable on the Non-Ad Valorem Assessment









September, 2019.



HC-408A CERTIFICATE

TO



Thunderbird Road Wastewater Special Benefit District located in Highlands County, Florida; as such

I have satisfied myself that all property included or includable on the Non-Ad Valorem Assessment









September, 2019.

___________________________________________ (Chairman of the Board or Authorized Agent) of the Board of County Commissioners




PRESENTER: Dawn Ritter, Natural Resources Manager

SUBJECT/TITLE: Request Approval of Amendment 1 to Agreement NF023 between the State ofFlorida Department of Environmental Protection (FDEP) and the IstokpogaMarsh Watershed Improvement District (IMWID) for the Istokpoga MarshWatershed Improvement District Phase 2 Water Quality Improvement Project(County project number 14041) to change the expiration date of the Agreement toSeptember 30, 2023 and a no cost difference to change the federal funding sourceto state.

STATEMENT OF ISSUE

The Board of County Commissioners sitting as the Board of Supervisors of the Istokpoga Marsh WatershedImprovement District (IMWID) has entered into Agreement NFO23 with Florida Department of EnvironmentalProtection (FDEP) in of April 2017. Amendment 1 is to change the expiration date of the Agreement from September2020 to September 30, 2023 for the IMWID Phase II, 401 acres above ground impoundment. In addition, a no costchange from a federal funding source that expires September 2020 to a state funding source.

RECOMMENDED ACTION

Approve Amendment 1 to Agreement NF023 between FDEP and IMWID for the Istokpoga MarshWatershed Improvement District Phase 2 Water Quality Improvement Project (County project number14041) to change the expiration date of the Agreement to September 30, 2023 and a no cost difference tochange the federal funding source to state.

FISCAL IMPACT

No fiscal impact

Attachments: NF023_Amendment 1.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/414814/NF023_Amendment_1.pdf

DEP Agreement No. NF023, Amendment No. 1, Page 1 of 9

AMENDMENT NO. 1 TO AGREEMENT NO. NF023

BETWEEN FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

AND ISTOKPOGA MARSH WATERSHED IMPROVEMENT DISTRICT

This Amendment to Agreement No. NF023 (Agreement) is made by and between the Department

of Environmental Protection (Department), an agency of the State of Florida, and Istokpoga Marsh Watershed Improvement District (Grantee), on the date last signed below.

WHEREAS, the Department entered into the Agreement with the Grantee for the Istokpoga Marsh

Watershed Improvement District Phase 2 Water Quality Improvement Project effective April 25, 2017; and,

WHEREAS, the parties wish to amend the Agreement as set forth herein to change the funding

source of the Agreement; and,

WHEREAS, due to delays in the permitting process, the Grantee has requested an additional thirty-six (36) months to complete work; and,

WHEREAS, the Department has agreed to the no-cost extension to complete the project; and,

WHEREAS, other changes to the Agreement are necessary. NOW THEREFORE, the parties agree as follows:

1. The Agreement’s header is hereby revised to change the last two lines to the following:

PURSUANT TO LINE ITEM 1632 OF THE FY17-18 GENERAL APPROPRIATIONS ACT

2. The Agreement’s opening paragraph is hereby revised to remove the word “federal” that appears

prior to “financial assistance”. 3. The Agreement’s three “Whereas” clauses are hereby deleted in their entirety. 4. Paragraph 2 is hereby revised to change the expiration date of the Agreement to September 30,

2023. 5. Paragraph 3 is hereby deleted in its entirety and replaced with the following:

FUNDING/CONSIDERATION/INVOICING:

A. As consideration for the satisfactory completion of services rendered by the Grantee under the terms of this Agreement, the Department shall pay the Grantee on a cost-reimbursement basis up to a maximum of $450,000 towards the total estimated Project cost of $750,000. The parties hereto understand and agree that this Agreement requires at least a forty percent (40%) match of the total Project cost on the part of the Grantee. Therefore, the Grantee is responsible for providing $300,000 through cash or third party in-kind contribution towards the work funded under this Agreement. It is understood that any additional funds


necessary for the completion of this Project are the responsibility of the Grantee. The Grantee will report those additional expenditures to the Department in the Final Report as required under the Final Report task in Attachment A. If, upon completion of this Project, actual Project costs are less than the total estimated Project costs, and there are no pending payment requests, the Grantee’s required match may be reduced proportionately, as long as at least a forty percent (40%) match of the actual total cost of the Project is provided by the Grantee and the reduced amount satisfies statutory and program requirements.

B. This Agreement may be amended, through a formal amendment or a change order, only by

a written agreement between both parties. A formal amendment to this Agreement is required for changes which cause any of the following: (1) an increase or decrease in the Agreement funding amount; (2) a change in Grantee’s match requirements; (3) a change in the expiration date of the Agreement; and/or (4) changes to the cumulative amount of funding transfers between approved budget categories, as defined in Attachment A, Grant Work Plan, that exceeds or is expected to exceed twenty percent (20%) of the total budget as last approved by Department. A change order to this Agreement may be used when: (1) task timelines within the current authorized Agreement period change; (2) the cumulative transfer of funds between approved budget categories, as defined in Attachment A, Grant Work Plan, are less than twenty percent (20%) of the total budget as last approved by Department; and/or (3) fund transfers between budget categories for the purposes of meeting match requirements. This Agreement may be amended to provide for additional services if additional funding is made available by the Legislature.

C. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible project costs

upon the completion, submittal and approval of each deliverable identified in Attachment A, in accordance with the schedule therein. Reimbursement shall be requested utilizing Attachment B, Payment Request Summary Form. To be eligible for reimbursement, costs must be in compliance with laws, rules and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures, which can be accessed at the following web address: http://www.myfloridacfo.com/aadir/reference_guide/. All invoices for amounts due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. A final payment request should be submitted to the Department no later than sixty (60) calendar days following the completion date of the Agreement, to assure the availability of funds for payment. All work performed pursuant to Attachment A must be performed on or before the completion date of the Agreement, and the subsequent sixty-day period merely allows the Grantee to finalize invoices and backup documentation to support the final payment request.

D. The State Chief Financial Officer requires detailed supporting documentation of all costs

under a cost reimbursement agreement. The Grantee shall comply with the minimum requirements set forth in Attachment D, Contract Payment Requirements. The Payment Request Summary Form shall be accompanied by supporting documentation and other requirements as follows for each deliverable. Reimbursement shall be limited to the following budget categories:

i. Contractual Services (Subcontractors) – Reimbursement requests for payments to subcontractors must be substantiated by copies of invoices with backup documentation identical to that required from the Grantee. Additionally, the Grantee may document these expenditures for meeting its match requirements. Subcontracts which involve payments for direct salaries shall clearly identify the

http://www.myfloridacfo.com/aadir/reference_guide/


personnel involved, salary rate per hour, and hours spent on the project. All multipliers used (i.e., fringe benefits, overhead, indirect, and/or general and administrative rates) shall be supported by audit. If the Department determines that multipliers charged by any subcontractor exceeded the rates supported by audit, the Grantee shall be required to reimburse such funds to the Department within thirty (30) calendar days of written notification. Interest on the excessive charges shall be calculated based on the prevailing rate used by the State Board of Administration. Subcontracts, which involve equipment purchases as part of an installation/retrofit or that include infrastructure and/or infrastructure improvements, as defined in Florida Chief Financial Officer (CFO) Memorandum No. 5 (2011-2012), must be capitalized in accordance with Chapter 69I-72, Florida Administrative Code (F.A.C.). The Grantee shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its subcontractors.

For fixed-price (vendor) subcontracts, the following provisions shall apply:

a. The Grantee may award, on a competitive basis, fixed-price subcontracts

to consultants/contractors in performing the work described in Attachment A. Invoices submitted to the Department for fixed-price subcontracted activities shall be supported with a copy of the subcontractor’s invoice and a copy of the tabulation form for the competitive procurement process (i.e., Invitation to Bid or Request for Proposals) resulting in the fixed-price subcontract.

b. The Grantee may request approval from the Department to award a

fixed-price subcontract resulting from procurement methods other than those identified in the paragraph above. In this instance, the Grantee shall request the advance written approval from the Department’s Grant Manager of the fixed price negotiated by the Grantee. The letter of request shall be supported by a detailed budget and Scope of Services to be performed by the subcontractor. Upon receipt of the Department Grant Manager’s approval of the fixed-price amount, the Grantee may proceed in finalizing the fixed-price subcontract.

c. All subcontracts are subject to the provisions of paragraph 12 and any

other appropriate provisions of this Agreement which affect subcontracting activities.

E. In addition to the invoicing requirements contained in paragraphs 3.C. and D. above, the

Department will periodically request proof of a transaction (invoice, payroll register, etc.) to evaluate the appropriateness of costs to the Agreement pursuant to State and Federal guidelines (including cost allocation guidelines), as appropriate. This information, when requested, must be provided within thirty (30) calendar days of such request. The Grantee may also be required to submit a cost allocation plan to the Department in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits). State guidelines for allowable costs can be found in the Department of Financial Services’ Reference Guide for State Expenditures at http://www.myfloridacfo.com/aadir/reference_guide/.

http://www.myfloridacfo.com/aadir/reference_guide/


F. i. The accounting systems for all Grantees must ensure that these funds are not

commingled with funds from other agencies. Funds from each agency must be accounted for separately. Grantees are prohibited from commingling funds on either a program-by-program or a project-by-project basis. Funds specifically budgeted and/or received for one project may not be used to support another project. Where a Grantee's, or subrecipient's, accounting system cannot comply with this requirement, the Grantee, or subrecipient, shall establish a system to provide adequate fund accountability for each project it has been awarded.

ii. If the Department finds that these funds have been commingled, the Department

shall have the right to demand a refund, either in whole or in part, of the funds provided to the Grantee under this Agreement for non-compliance with the material terms of this Agreement. The Grantee, upon such written notification from the Department shall refund, and shall forthwith pay to the Department, the amount of money demanded by the Department. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the original payment(s) are received from the Department by the Grantee to the date repayment is made by the Grantee to the Department.

iii. In the event that the Grantee recovers costs, incurred under this Agreement and

reimbursed by the Department, from another source(s), the Grantee shall reimburse the Department for all recovered funds originally provided under this Agreement. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the payment(s) are recovered by the Grantee to the date repayment is made to the Department by the Grantee.

6. Paragraph 5 is hereby deleted in its entirety and replaced with the following:

REPORTS:

The Grantee shall utilize Attachment E, Progress Report Form, to describe the work performed during the reporting period, problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting period. Quarterly reports shall be submitted to the Department’s Grant Manager no later than twenty (20) calendar days following the completion of the quarterly reporting period. It is hereby understood and agreed by the parties that the term “quarterly” shall reflect the calendar quarters ending March 31, June 30, September 30 and December 31. The Department's Grant Manager shall have thirty (30) calendar days to review the required reports and deliverables submitted by the Grantee.


SUBCONTRACTS: A. The Grantee may subcontract work under this Agreement without the prior written consent

of the Department's Grant Manager except for certain fixed-price subcontracts pursuant to paragraph 3.D. of this Agreement, which require prior approval. The Grantee shall submit a copy of the executed subcontract to the Department prior to submitting any invoices for subcontracted work. Regardless of any subcontract, the Grantee is ultimately responsible


for all work to be performed under this Agreement. The Grantee agrees to be responsible for the fulfillment of all work elements included in any subcontract and agrees to be responsible for the payment of all monies due under any subcontract. It is understood and agreed by the Grantee that the Department shall not be liable to any subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract.

B. The Department supports diversity in its procurement program and requests that all

subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. A list of minority owned firms that could be offered subcontracting opportunities may be obtained by contacting the Office of Supplier Diversity at (850) 487-0915.


LOBBYING PROHIBITION:

In accordance with Section 216.347, F.S., the Grantee is hereby prohibited from using funds provided by this Agreement for the purpose of lobbying the Legislature, the judicial branch or a state agency. Further, in accordance with Section 11.062, F.S., no state funds, exclusive of salaries, travel expenses, and per diem, appropriated to, or otherwise available for use by, any executive, judicial, or quasi-judicial department shall be used by any state employee or other person for lobbying purposes.


CONFLICT OF INTEREST: The Grantee covenants that it presently has no interest and shall not acquire any interest which

would conflict in any manner or degree with the performance of services required. 10. Paragraph 24 is hereby deleted in its entirety and replaced with “RESERVED”. 11. Paragraph 25 is hereby deleted in its entirety and replaced with “RESERVED”. 12. Paragraph 26 is hereby deleted in its entirety and replaced with “RESERVED”. 13. Paragraph 29 is hereby deleted in its entirety and replaced with “RESERVED”. 14. Paragraph 30 is hereby deleted in its entirety and replaced with the following: SCRUTINIZED COMPANIES:

A. Grantee certifies that it is not on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Pursuant to Section 287.135, F.S., the Department may immediately terminate this Agreement at its sole option if the Grantee is found to have submitted a false certification; or if the Grantee is placed on the Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the term of the Agreement.


B. If this Agreement is for more than one million dollars, the Grantee certifies that it is also

not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., the Department may immediately terminate this Agreement at its sole option if the Grantee is found to have submitted a false certification; or if the Grantee is placed on the Scrutinized Companies with Activities in Sudan List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria during the term of the Agreement.

C. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize these

contracting prohibitions then they shall become inoperative. 15. The following is hereby added to the Agreement as Paragraph 34:

REFUND OF PAYMENTS TO THE DEPARTMENT Any balance of unobligated funds that have been advanced or paid must be refunded to the Department. Any funds paid in excess of the amount to which Grantee or subgrantee is entitled under the terms of the Agreement must be refunded to the Department. If this Agreement is funded with federal funds and the Department is required to refund the federal government, the Grantee shall refund the Department its share of those funds.

16. Attachment A, Project Timeline is hereby deleted in its entirety and replaced with the following: PROJECT TIMELINE: The tasks must be completed and all deliverables received by the corresponding task end date.

Task/

Deliverable No.

Task or Deliverable Title Task Start Date

Task End Date

1 Design, Permitting and Development of Construction Plans and Specifications

10/1/2015 3/1/2020

2 Construction 4/25/2017 11/1/2022 3 Final Report 4/25/2017 3/1/2023

3a Draft Final Report 4/25/2017 1/1/2023 3b Final Report 4/25/2017 3/1/2023

Note that, per Paragraph 4 of the Agreement, authorization for continuation and completion of work and any associated payments may be rescinded, with proper notice, at the discretion of the Department if the Legislature reduces or eliminates appropriations. Extending the contract end date carries the risk that funds for this project may become unavailable in the future. This should be a consideration for the Grantee with this and future requests for extension.

17. Attachment B, Payment Request Summary Form, is hereby deleted in its entirety and replaced with

Attachment B-1, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment B shall hereinafter refer to Attachment B-1.


18. Attachment C, MBE/WBE Procurement Reporting Form and Instructions, is hereby deleted in its

entirety. All references in the Agreement to Attachment C are hereby deleted. 19. Attachment F, Special Audit Requirements, is hereby deleted in its entirety and replaced with

Attachment F-1, Revised Special Audit Requirements, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment F shall hereinafter refer to Attachment F-1, Revised Special Audit Requirements.

20. Attachment G, Disclosure of Lobbying Activities, is hereby deleted in its entirety. All references

in the Agreement to Attachment G are hereby deleted. 21. Attachment H, Lobbying and Litigation Certificate, is hereby deleted in its entirety. All references

in the Agreement to Attachment H are hereby deleted. 22. Attachment K, Contract Provisions, is hereby deleted in its entirety. All references in the

Agreement to Attachment K are hereby deleted. 23. Attachment L, Regulations, is hereby deleted in its entirety. All references in the Agreement to

Attachment L are hereby deleted. 24. Exhibit C, as added in Change Order No. 1 to the Agreement, is hereby deleted in its entirety and

replaced with Attachment D-1, Revised Contract Payment Requirements, attached hereto and made a part of the Agreement. All references in the Agreement to Attachment D shall hereinafter refer to Attachment D-1.

25. Exhibit 1, Public Records Requirements, as attached to this Amendment, is hereby incorporated

into the Agreement. 26. All other terms and conditions of the Agreement remain in effect. If and to the extent that any

inconsistency may appear between the Agreement and this Amendment, the provisions of this Amendment shall control.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK


The parties agree to the terms and conditions of this Amendment and have duly authorized their respective representatives to sign it on the dates indicated below.

ISTOKPOGA MARSH WATERSHED STATE OF FLORIDA DEPARTMENT OF IMPROVEMENT DISTRICT ENVIRONMENTAL PROTECTION

By: By:

James Brooks, Chairman,Highlands County Board of County Commissioners

Secretary or Designee

Date:

Date:

Taufiqul Aziz, DEP Grant Manager

____________________________________ DEP QC Reviewer

List of attachments/exhibits included as part of this Amendment:

Specify Type Letter/Number Description (include number of pages) Exhibit 1 Public Records Requirements Attachment B-1 Payment Request Summary Form (1 page) Attachment D-1 Revised Contract Payment Requirements (1 page) Attachment F-1 Revised Special Audit Requirements (6 Pages)

Robert W. Germaine,Highlands County Clerk of Courts


EXHIBIT 1, PUBLIC RECORDS REQUIREMENTS 1. Public Records. a. If the Agreement exceeds $35,000.00, and if Grantee is acting on behalf of Department in its performance of

services under the Agreement, Grantee must allow public access to all documents, papers, letters, or other material, regardless of the physical form, characteristics, or means of transmission, made or received by Grantee in conjunction with the Agreement (Public Records), unless the Public Records are exempt from section 24(a) of Article I of the Florida Constitution or section 119.07(1), F.S.

b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records as required by law.

2. Additional Public Records Duties of Section 119.0701, F.S., If Applicable. For the purposes of this paragraph, the term “contract” means the “Agreement.” If Grantee is a “contractor” as defined in section 119.0701(1)(a), F.S., the following provisions apply and the contractor shall:

a. Keep and maintain Public Records required by Department to perform the service. b. Upon request, provide Department with a copy of requested Public Records or allow the Public Records to

be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F.S., or as otherwise provided by law.

c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to penalties under section 119.10, F.S.

d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the Public Records to Department.

e. Upon completion of the contract, transfer, at no cost, to Department all Public Records in possession of the contractor or keep and maintain Public Records required by Department to perform the service. If the contractor transfers all Public Records to Department upon completion of the contract, the contractor shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically must be provided to Department, upon request from Department’s custodian of Public Records, in a format specified by Department as compatible with the information technology systems of Department. These formatting requirements are satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the contractor is authorized to access.

f. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, F.S., TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS AT:

Telephone: (850) 245-2118 Email: [email protected] Mailing Address: Department of Environmental Protection ATTN: Office of Ombudsman and Public Services Public Records Request 3900 Commonwealth Boulevard, MS 49 Tallahassee, Florida 32399


Attachment B-1, Page 1 of 1

Attachment B-1

The Payment Request Summary Form for this grant can be found on our website at this link:

https://floridadep.gov/wra/wra/documents/payment-request-summary-form

Please use the most current form found on the website, linked above, for each payment request.

https://floridadep.gov/wra/wra/documents/payment-request-summary-form

ATTACHMENT D-1

Revised Contract Payment Requirements

Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimbursement Contracts

DEP Agreement No. NF023, Attachment D-1, Page 1 of 1

Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved contract budget should be reimbursed. Listed below are examples of the types of documentation representing the minimum requirements: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register

should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable.

(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the

employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown.

Exception: Governmental entities are not required to provide check numbers or copies

of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes,

which includes submission of the claim on the approved State travel voucher or electronic means.

(4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property

is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State.

(5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed

on a usage log which shows the units times the rate being charged. The rates must be reasonable.

(6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the

calculation should be shown.

Contracts between state agencies, and or contracts between universities may submit alternative documentation to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports.

The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web address: http://www.fldfs.com/aadir/reference_guide.htm

http://www.fldfs.com/aadir/reference_guide/

Attachment F-1

1 of 6 BGS-DEP 55-215 revised 7/2019

STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION

Revised Special Audit Requirements (State and Federal Financial Assistance)

Attachment F-1

The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the "Department", "DEP", "FDEP" or "Grantor", or other name in the agreement) to the recipient (which may be referred to as the "Recipient", "Grantee" or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit Requirements, and Section 215.97, F.S., as revised (see “AUDITS” below), monitoring procedures may include, but not be limited to, on-site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR §200.330 1. A recipient that expends $750,000 or more in Federal awards in its fiscal year, must have a single or program-

specific audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200.514 will meet the requirements of this part.

2. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative

to auditee responsibilities as provided in 2 CFR 200.508-512. 3. A recipient that expends less than $750,00 in federal awards in its fiscal year is not required to have an audit

conducted in accordance with the provisions of 2 CFR Part 200, Subpart F-Audit Requirements. If the recipient expends less than $750,000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F-Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost of such an audit mist be paid from recipient resources obtained from other federal entities.

4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the

internet at www.cfda.gov

Attachment F-1


PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2), Florida Statutes. 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of

$750,000 in any fiscal year of such recipient (for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, F.S.; Rule Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements.

2. In connection with the audit requirements addressed in Part II, paragraph 1; the recipient shall ensure that the

audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.

3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscal year ending

June 30, 2017, and thereafter), an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $750,000 in state financial assistance in its fiscal year, and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-state entity’s resources (i.e., the cost of such an audit must be paid from the recipient’s resources obtained from other than State entities).

4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access

the Florida Single Audit Act website located at https://apps.fldfs.com/fsaa for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website at http://www.leg.state.fl.us/Welcome/index.cfm, State of Florida’s website at http://www.myflorida.com/, Department of Financial Services’ Website at http://www.fldfs.com/and the Auditor General's Website at http://www.myflorida.com/audgen/.

PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity’s policy (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(8), Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR Part 200, Subpart F-Audit

Requirements, and required by PART I of this form shall be submitted, when required by 2 CFR 200.512, by or on behalf of the recipient directly to the Federal Audit Clearinghouse (FAC) as provided in 2 CFR 200.36 and 200.512

A. The Federal Audit Clearinghouse designated in 2 CFR §200.501(a) (the number of copies required by

2 CFR §200.501(a) should be submitted to the Federal Audit Clearinghouse), at the following address:

https://apps.fldfs.com/fsaa

http://www.leg.state.fl.us/Welcome/index.cfm

http://www.myflorida.com/

http://www.fldfs.com/

http://www.myflorida.com/audgen

Attachment F-1


By Mail:

Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132

Submissions of the Single Audit reporting package for fiscal periods ending on or after January 1,

2008, must be submitted using the Federal Clearinghouse’s Internet Data Entry System which can be found at http://harvester.census.gov/facweb/

2. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on

behalf of the recipient directly to each of the following:

A. The Department of Environmental Protection at one of the following addresses:

By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000

Electronically: [email protected]

B. The Auditor General’s Office at the following address:

Auditor General Local Government Audits/342 Claude Pepper Building, Room 401 111 West Madison Street Tallahassee, Florida 32399-1450 The Auditor General’s website (http://flauditor.gov/) provides instructions for filing an electronic copy of a financial reporting package.

3. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or

on behalf of the recipient directly to the Department of Environmental Protection at one of the following addresses:

By Mail: Audit Director Florida Department of Environmental Protection Office of Inspector General, MS 40 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000

Electronically: [email protected]

4. Any reports, management letters, or other information required to be submitted to the Department of

Environmental Protection pursuant to this Agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97, F.S., and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.

http://harvester.census.gov/facweb/


http://flauditor.gov/


Attachment F-1


5. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with 2 CFR 200, Subpart F-Audit Requirements, or Chapters 10.550 (local governmental entities) and 10.650 (non and for-profit organizations), Rules of the Auditor General, should indicate the date and the reporting package was delivered to the recipient correspondence accompanying the reporting package.

PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of the award and this Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection.

Attachment F-1, Exhibit 1 5 of 6

BGS-DEP 55-215 Revised 7/2019

EXHIBIT – 1 FUNDS AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Note: If the resources awarded to the recipient represent more than one federal program, provide the same information shown below for each federal program and show total federal resources awarded

Federal Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following: Federal

Program A

Federal Agency

CFDA

Number

CFDA Title

Funding Amount

State Appropriation

Category $

Federal Program

B

Federal Agency

CFDA

Number

CFDA Title

Funding Amount

State Appropriation

Category $

Note: Of the resources awarded to the recipient represent more than one federal program, list applicable compliance requirements for each federal program in the same manner as shown below:

Federal Program

A

First Compliance requirement: i.e.: (what services of purposes resources must be used for)

Second Compliance requirement: i.e.:(eligibility requirement for recipients of the resources) Etc. Etc.

Federal Program

B

First Compliance requirement: i.e.: (what services of purposes resources must be used for)

Second Compliance requirement: i.e.: (eligibility requirement for recipients of the resources) Etc. Etc.

Attachment F-1, Exhibit 1 6 of 6

BGS-DEP 55-215 Revised 7/2019

Note: If the resources awarded to the recipient for matching represent more than one federal program, provide the same information shown below for each federal program and show total state resources awarded for matching.

State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Matching Resources for Federal Programs: Federal

Program A

Federal Agency

CFDA

CFDA Title

Funding Amount

State Appropriation

Category

Federal Program

B

Federal Agency

CFDA

CFDA Title

Funding Amount

State Appropriation

Category

Note: If the resources awarded to the recipient represent more than one state project, provide the same information shown below for each state project and show total state financial assistance awarded that is subject to section 215.97, F.S.

State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the Following Resources Subject to Section 215.97, F.S.: State

Program A

State Awarding Agency

State

Fiscal Year

CSFA

Number

CSFA Title or

Funding Source Description

Funding Amount

State Appropriation

Category Amendment

1 General Appropriations,

Line Item 1632 2017-2018 37.039 Statewide Surface Water Restoration and Wastewater Projects $450,000 088964

State

Program B

State Awarding Agency

State

Fiscal Year

CSFA

Number

CSFA Title or

Funding Source Description

Funding Amount

State Appropriation

Category

Total Award $450,000

Note: List applicable compliance requirement in the same manner as illustrated above for federal resources. For matching resources provided by the Department for DEP for federal programs, the requirements might be similar to the requirements for the applicable federal programs. Also, to the extent that different requirements pertain to different amount for the non-federal resources, there may be more than one grouping (i.e. 1, 2, 3, etc) listed under this category. For each program identified above, the recipient shall comply with the program requirements described in the Catalog of Federal Domestic Assistance (CFDA) [www.cfda.gov] and/or the Florida Catalog of State Financial Assistance (CSFA) [https://apps.fldfs.com/fsaa/searchCatalog.aspx], and State Projects Compliance Supplement (Part Four: State Projects Compliance Supplement [https://apps.fldfs.com/fsaa/state_project_compliance.aspx]. The services/purposes for which the funds are to be used are included in the Agreement’s Grant Work Plan. Any match required by the Recipient is clearly indicated in the Agreement.

https://apps.fldfs.com/fsaa/searchCatalog.aspx

https://clicktime.symantec.com/3GfWgb5rmCjDizn22mxQhQo7Vc?u=https%3A%2F%2Fapps.fldfs.com%2Ffsaa%2Fstate_project_compliance.aspx


DATE OF ACTION REQUEST: Septemeber 5, 2019

PRESENTER: Dawn Ritter, Natural Resources Manager

SUBJECT/TITLE: Request approval of Budget Amendment 18-19-142 to move funding of$44,530.00 from Project Improvements to Project Contractual Service for two (2)additional change orders to Project 13026.

STATEMENT OF ISSUE

This is a request for the Board of County Commissioners to approve budget amendment 18-19-142 to move funding of$44,530.00 from Project Improvements to Project Contractual Service for two (2) additional change orders toIstokpoga Marsh Watershed Improvement District (IMWID) Phase I, Project No. 13026. The change orders areconcerning additional months of work to the Engineering Contractor due to rain and recovery days submitted by theConstruction Contractor.

RECOMMENDED ACTION

Move to approve Budget Amendment 18-19-142 to move funding of $44,530.00 from Project Improvementsto Project Contractual Service for two (2) additional change orders to Project 13026.

FISCAL IMPACT

There is no fiscal impact to Fund 109 (Istokpoga Marsh Improvement Dist.) or the overall budget as this budgetamendment is realigning funds within Project 13026 (IMWID Water Quality Improvement) from account 56300Z(Project Improvements) to account 53400Z (Project Contractual Svcs).

Attachments: 18-19-142 Proj 13026 IMWID Addl Tank Orders (BA).pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/417876/18-19-142_Proj_13026_IMWID_Addl_Tank_Orders__BA_.pdf

DATE: 8/22/2019

RECEIVED B0Afl0 OF COUNlY COMMISSIONE~

AUG 2 l 2019 ~ o.M.B. DEPARTMEN r

HIGHIANDS COUNlY FLORIDA

BOARD OF COUNTY COMMISSIONERS

BUDGET AMENDMENTS (Transfers over $5,000 require Board approval)

SUBMITTED BY: Dawn Ritter ---------------

FUND(S): _1_09 ______ _ FUND TITLE(S): lstokpoga Marsh Improvement District COST CENTER(S) #: _7_98_9 _________________ _

PROJECT(S) #: _1_30_2_6 __ _ PROJECT TITLE(S): IMWID Water Quality Improvement COST CENTER TITLE(S) : lstokpoga Marsh Improvement District

TYPE FUND COST CENTER ACCOUNT

E 109 7989 534002

E 109 7989 563002

ACCOUNT NAME

Project Contractual Services

Project Improvements

ACTIVITY

13026

13026

*list additional cost centers on reverse side of form

BUDGET INCREASE DECREASE REVISED BUDGET

181,263.24 44,530.00 225,793.24

1,739,160.80 44,530.00 1,694,630.80

0.00

0.00

0.00

0.00

REASON: Move funding of $44,530.00 from Project Improvements to Project Contractul Servies for two additional task orders to Project 13026.

0MB RECOMMENDATION:

V Approval

Denial ---------------

Signat~ /?t ~ Date: -8 I ;:. 2-- / / ~

OFFICE USE ONLY

REQUEST# 18-19-142 ------------ACTION:

SIGNATURE:

DATE:

Board County Administrator

___ Approved ___ Approved

---

TRANSFER TYPE:

Denied Denied

XX ITEM TO ITEM RESERVE ---BY RESOLUTION

---SUPPLEMENTAL BUDGET

Distribution: Accounting ____ Purchasing -----Department Form Revised 10/11/201 O



PRESENTER: David Nitz, OMB Manager

SUBJECT/TITLE: Request approval of Budget Amendment 18-19-137 to realign funding within theDesoto City Special Benefit Fire District.

STATEMENT OF ISSUE

With the inception of the Countywide Fire Services in FY 18/19, the ten (10) independent fire districts are windingdown their fund balances so that the funds can be finalized and closed. This budget amendment is moving the availablefunding in the personnel category to the operating category to match the budget with the proper account expenditures. Once this budget amendment posts, all available balances will be zero ($0) and the fund can be properly closed.

RECOMMENDED ACTION

Move to approve Budget Amendment 18-19-137 to realign funding within the Desoto City Special BenefitFire District.

FISCAL IMPACT

There is no fiscal impact to Fund 102 (Desoto City SB Fire Dist) or the overall budget as this budget amendment ismerely realigning funds between the personnel and operating categories in order to close out this fund.

Attachments: 18-19-137 Desoto City Fire Dist Clean Up (BA).pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/418960/18-19-137_Desoto_City_Fire_Dist_Clean_Up__BA_.pdf

DATE: 8/13/2019

RECElVEO BOAflO Of COUNlY COMMISSIONERS

AUG 1 3 2019 ~ O.M.B. UEt>AlflMtNT

HlGHLANOS COUNTY FLORIDA

BOARD OF COUNTY COMMISSIONERS

BUDGET AMENDMENTS (Transfers over $5,000 require Board approval)

SUBMITIED BY: 0MB

FUND(S): _!£2 FUND TITLE(S) : Desoto City SB Fire District COST CENTER(S) #: _7_98_2 __________________ _

PROJECT(S) #: PROJECT TITLE(S): ------------- COST CENTER TITLE(S): Desoto City SB Fire District

TYPE FUND COST CENTER

E 102 7982

E 102 7982

E 102 7982

E 102 7982

E 102 7982

REASON: To realign funding within the cost center.

0MB RECOMMENDATION:

~ Approval '

Denial

Signatur~ 2i{, ~ Date: 9 I / 3 / / 9

ACCOUNT

51200

52200

54917

57100

57200

ACCOUNT NAME ACTIVITY

Regular Salaries & Wages

Retirement Contributions

Admin Exp

Principal Payments

Interest Payments

OFFICE USE ONLY

REQUEST#

ACTION: Board

County Administrator

SIGNATURE:

DATE:

*list additional cost centers on reverse side of form

BUDGET

17,550.00

4,984.00

0.00

0.00

0.00

18-19-137

___ Approved

___ Approved

INCREASE DECREASE REVISED BUDGET

5,177.94 12,372.06

1,826.26 3,1 57.74

36.85 36.85

5,838.52 5,838.52

1,128.83 1,128.83

0.00 --0.00

TRANSFER TYPE:

Denied ---Denied

XX ITEM TO ITEM RESERVE ---BY RESOLUTION ---SUPPLEMENTALBUDGET ---

Distribution: Accounting ___ Purchasing _____ Department

Form Revised 10/11/2010



PRESENTER:

SUBJECT/TITLE: Request approval of the minutes from the August 6 and 20, 2019 Meetings of theSpecial Districts.

RECOMMENDED ACTION

Move to approve the minutes from the August 6 and 20, 2019 Meetings of the Special Districts.

Attachments: 080619SPC.pdf082019SPC.pdf



MEETING OF THE SPECIAL DISTRICTS, AUGUST 6, 2019

1. The meeting was called to order at 2:38 p.m. in the Highlands County Board of County CommissionChambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present:

Commissioner James L. Brooks Commissioner William R. Handley Commissioner Don Elwell Commissioner R. Greg Harris Commissioner Arlene Tuck

Also present: Randy Vosburg, County Administrator; Joy Carmichael, County Attorney; Robert W. Germaine, Clerk of Courts; Maria Brenes and Pamela Gamez, Deputy Clerks.

2. CONSENT AGENDACommissioner Elwell made a motion and Commissioner Harris seconded the motion, to move to approvethe consent agenda.

Upon roll call, all Commissioners voted aye. The motion carried.

A. Request approval to pay all duly authorized bills August 6, 2019. See Check Report 2019 file.

ORANGE VILLA SBD 13.11 PLACID LAKES SBD 4,876.63 HIGHLANDS PARK FIRE SBF 1,175.70 SUN ‘N LAKES PLACID RECRE 2,005.62

B. Request approval of the minutes from the July 16, 2019 Meetings of the Districts. See Clerk ofCourts website.

3. ACTION AGENDANo further items to consider.

Chairman Brooks passed the gavel to the Vice Chairman and left the meeting at 2:41 p.m.

4. CITIZENS NOT ON THE AGENDABeth Degnan came before the Commission to address her concerns with the park in the Highlands ParkEstates subdivision. Ms. Degnan also inquired about signage regarding lake dangers. The CountyAdministrator advised that Ms. Degnan meet with Sarah Albritton to address specific questions.

5. ADJOURNThe meeting was adjourned at 2:46 p.m.

BOOK 2 PAGE 906

080619SPC

MEETING OF THE SPECIAL DISTRICTS, AUGUST 20, 2019

1. The meeting was called to order at 11:42 a.m. in the Highlands County Board of County CommissionChambers at 600 S. Commerce Avenue, Sebring, Florida, with the following members present:

Commissioner Don Elwell Commissioner R. Greg Harris Commissioner Arlene Tuck

Commissioner Brooks and Commissioner Handley were absent from this meeting.

Also present: Randy Vosburg, County Administrator; Joy Carmichael, County Attorney; Robert W. Germaine, Clerk of Courts; and Pamela Gamez, Deputy Clerk.

2. CONSENT AGENDACommissioner Harris made a motion and Commissioner Tuck seconded the motion, to move to approve theconsent agenda.

Upon roll call, all Commissioners voted aye. The motion carried.

A. Request approval to pay all duly authorized bills August 20, 2019. See Check Report 2019 file.

PLACID LAKES SBD 13,930.09 SUN ‘N LAKES PLACID RECRE 891.74 HIGHWAY PARK SP BENE DIST 518.90 HIGHLANDS PARK EST SBD 360.00

3. ACTION AGENDA

4. CITIZENS NOT ON THE AGENDA

5. ADJOURNThe meeting was adjourned at 11:43 a.m.

BOOK 2 PAGE 907

082019SPC

Documents

MEETING OF THE DISTRICTS Thursday, September 05, 2019 4:30 ... · meeting of the districts thursday, september 05, 2019 4:30 pm 600 s. commerce ave. sebring, fl 33870 agenda ... sun