8/9/2019 Meeting Notes WEB Nov 5 2009

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Stonegate HOA Meeting Notes 1 of 2

Stonegate HOA Board MeetingNovember 5th, 2009

6:30 PMCaldwell Free Methodist Church

1. Openinga. 6:44pm Roll Call

i. Present: Brent Orton, Jim Porter, Amanda Gigray, Karla Baker

2. Minutesa. August notes reviewed

b. Motion: Ms. Gigray motioned to approve August meeting notes. Second: Mr. Orton. Vote:Unanimously approved.

3. Financial Reporta. Discussion of payment of Idaho Power bill

i. Option to pay large amount till charge is dueii. Motion: Ms. Gigray motioned to auto debit the Idaho Power bill. Second: Mr. Orton.

Vote: Unanimously approved.

iii. Substitute Motion: Mr. Orton presented a substitute motions that Ms. Gigray canexercise her authority for auto debit or bill pay or credit balance at the Treasurersdiscretion. Second: Mr. Porter. Vote: Unanimously approved.

b. Three liens were put on properties: XXXX, XXXX, XXXXc. Letters for 60 and 120d. Lien discussion

i. Ms/ Gigray suggested that the Board make a policy for the minimum overdue before alien is placed

ii. Mr. Porter asked Mr. Orton if it is in the Boards jurisdiction to make this policy.iii. Ms. Gigray Board could make rulingiv. Mr. Orton He does not believe we have to amend the CCNRs, Board can adopt rulev. Mr. Orton quotes Declaration of Protective Restrictions and Covenants, Article 6,

Section 6.5A4

vi. Motion: Ms. Gigray motioned that anyone 18 months past due ($180 at current rate) willhave a lien placed automatically, unless on an approved current payment plan, effectiveJanuary 31st, 2010 (will get in January billing). Second: Mr. Porter. Vote: Unanimouslyapproved. Role call vote: Mr. Porter yeah, Mr. Orton yeah, Ms. Gigray yeah, Ms.Baker yeah.

e. Mr. Orton suggested that everyone should get payment plan sheets, and if no payment is made,total will be revised with interest. Decided that $60 overdue will send reminder letter, $120 ormore will get letter to get payment plan or lien.

f. XXXX moved outg. XXXX, Mr. Orton visited with, asked for envelopes, keep amount without adding interesth. XXXX Mr. Orton will visiti. XXXX, Mr. Orton will visit with. j. XXXX payment plan on track

k. XXXX, Mr. Orton and Ms. Gigray will talk withl. XXXX 180m. XXXX 120n. XXXX - moved outo. XXXX 120p. XXXX 393.33q. XXXX 120

4. Follow Upa. Mr. Porter talked with the XXXX who said they were too busy to participate in the Boardb. Ms. Baker needs to ask XXXX

8/9/2019 Meeting Notes WEB Nov 5 2009

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Stonegate HOA Meeting Notes 2 of 2

c. Ms. Baker received and filled HOA annual report with the State of Idaho.d. Mr. Orton Pond update: We could file a complaint against the engineer of design, as the pond

has never worked. We still have the bentonite option (~500), also piping canal (2250 to 5000)e. Mr. Porter asked how we should proceed. It was decided that Mr. Porter would contact the

irrigation company about the bentonite lining when we get a better estimate of the cost.

5. Current

a. Newsletter Ms. Baker will find out if we set date for annual meeting to put in our newsletter.Tentatively February 14th, and 21st as a backup. Ms. Orton will reserve library for 6:30

b. Mr. Orton will try and contact members about the neighborhood watch.c. Ideas to make our subdivision better. Value Added Mr. Porter will look into what it would cost

to give current members (dues) a free sprinkler blow-out. Other ideas discussed were free Internetfor current members.

d. Discussion of hiring someone to conduct walk throughse. The HOA received a letter from the City of Caldwell pertaining to the cleaning and maintenance

of our sand and grease traps. Mr. Orton will get cost to.f. Motion: Mr. Porter motioned to spend up to $500 to get the sand and grease traps cleaned.

Second: Ms. Baker. Vote: Unanimously approved.

6. Closea. The next regularly scheduled meeting will be the Annual Meeting at 6:30 P.M. on December the

10th, 2009 at the Caldwell Free Methodist Church.b. 8:31 P.M. Motion: Mr. Orton motioned to adjourn the meeting. Second: Mr. Porter. Vote:

Unanimously approved.