8/14/2019 Meeting Notes WEB 9JUL2009

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Stonegate HOA Meeting Notes 1 of 2

Stonegate HOA Board MeetingJuly 9

th, 2009

6:30 PM

Caldwell Free Methodist Church

1. Openinga. 6:45 PM Roll Call

i. Present: Brent Orton, Jim Porter, Amanda Gigray, Karla Bakerii. Apologies: Jennifer Scott, Alicia Brown

2. Neighborhood Foruma. No non-board/officer homeowners present

3. Minutesa. Approval of May 19

thminutes

i. Motion: Mr. Porter motioned the approval of the May 19th

2009 meeting minuteswith the edits provided by Board. Second: Mr. Orton. Vote: Unanimouslyapproved.

4. Financial Reporta. Ms. Gigray presented the balance sheet. She is still learning what the numbers really

mean to usb. Profit and Loss interest expense was interest forgiven for payment in fullc. Check Detaild. Deposit Detaile. Customer Balancef. Ms. Gigray reported that 5 incorrect bills were sent out and that she would contact each

home.XXXX, XXXX, XXXX, XXXX, XXXXg. XXXX did not accept the certified mailing, and her updated interest was $420.12. Will

the Board seek a lien on the property?h. Mr. Porter suggested that we send bills and invite someone from the recorders office to

explain the process.i. XXXX did not accept certified mail

j. XXXX have responded to their certified mail, but havent made a payment.

k. XXXX Mr. Orton has not been able to speak to them yet due to a death in the family.l. XXXX is going into foreclosurem. Mr. Orton will speak with XXXXn. XXXX only made a partial paymento. XXXX just sold (bank owned)p. Mr. Porter will put a lean on XXXXq. The Board is no longer offering auto deduction for payments. Only 2 homes signed up

and the Board can justify the cost. Mr. Porter suggested letters be sent to those whoexpress interest and let them know the option is no longer available. Ms. Orton will draftthe said letter.

r. Individuals can still set up their own individual auto pay.s. XXXX mailing address in incorrectt. XXXX did not make their May, June, and July payments. Ms. Gigray sent a letter and bill

again highlighting the PO Box address (payment sent to MGM). Payment must be madeby July 31

st.

u. XXXX Ms. Gigray received a call on this property to see how much was owed. Shewas not sure if this property sold

v. Ms. Gigray asked about getting a debit card for the Subdivisionw. Ms. Gigray asked if she could bring Board members bills and newsletters to the

meetings to save postage. All present agreed.x. Mr. Orton motioned to accept the financial report. Second: Mr. Porter. Vote:

Unanimously approved.

5. Old Business / New Business

8/14/2019 Meeting Notes WEB 9JUL2009

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Stonegate HOA Meeting Notes 2 of 2

a. Board letter to Ms. Brown sent July 5th, 2009.b. National Night Out Board will correspond via email with Ms. Scottc. Yard Sale Ms. Baker will place an ad in the Idaho Tribune.d. Third quarter newsletter items

i. October mailingii. Irrigation shut off dateiii. Date of next annual meeting tentatively January 14

th, 2010 (need to reserve

library)iv. Halloween and Christmasv. Ms. Gigray commented that the newsletter did not need to be printed in color

and that she would look into the price of printing.e. Neighborhood watch update Ms. Scott said at last months informal meeting that she

had written a letter to the Mayor and received immediate response with a police officerassigned for our neighborhood. She was also in contact with Brittney for getting thisstarted.

f. Misci. The dead tree that was pushed over needs to have the grass replaced. Mr.

Orton motioned that the Board ask JayDub to replace the grass in the medianwhere the tree had fallen. Mr. Porter seconded. Vote: Unanimously approved.

ii. Ms. Gigray was sick and unable to plant the flowers she intended to at our front

entrance. She will look at planting in the fall or next spring.iii. Ms. Baker told 3812 Stonegate that her small trailer was ok.

g. Traffic concernsi. Mr. Porter reported that XXXX was permitting children to play in the street and

the children were not getting out of the street when cars approached. Adultswere present and did not try and get their children out of the road. Mr. Porter feltthis was dangerous for the children. He will speak with the family in person. Ifthere is not response he will follow up with a Board letter.

ii. It was noted that XXXX also had children playing in the street.iii. The Board discussed the use of children at play signsiv. The Board also discussed asking the city for 20 mile and hour speed limit signs.

Mr. Porter motioned for Ms. Baker to see about obtaining these signs andauthorized her to spend up to $200. Mr. Orton seconded the motion. Vote:

unanimously approved.h. The Neighborhood cleanup day was a success.i. Retention pond update Mr. Orton reported that his meeting with Mr. Wells went well.

They conducted a 16ft drill and concluded they did not reach an impermeable layer.They will need to perform a percolation test and look at underground storage media tofix the pond. Mr. Orton said he should have the soil results for next months meeting, aswell as pricing on material and an estimate.

6. Closea. The next scheduled meeting will be August 13th, 2009 at the Caldwell Free Methodist

Church.b. 8:36 P.M. Motion: Mr. Porter motioned to adjourn the meeting. Second: Mr. Orton.

Vote: Unanimously approved.