8/14/2019 Meeting Notes WEB 19 MAR 2009

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Stonegate HOA Meeting Notes 1 of 2

Stonegate HOA Board MeetingMarch 19

th, 2009

6:30 PM

Caldwell Free Methodist Church

1. Openinga. 6:42pm Roll Call

i. Present: Brent Orton, Jim Porter, Jennifer Scott, Amanda Gigray, Alicia Brownii. Apologies: Karla Baker

2. Neighborhood Foruma. No non-board/officer homeowners present

3. Financial Reporta. Ms. Gigray provided two exhibits

i. Balance Sheet as of Mar 11, 09 (2 pgs)ii. Profit & Loss Detail Jan 1 through Mar 11, 2009

b. Noted that XXXX was paid in fullc. XXXX paid up to dated. Postage is going up in May do we want to stock up before?

i. Forever stamps presently 42 cents each.ii. 5 rolls will get us through most of the year

1. Board directed Amanda to procure 5 rolls of forever stampse. Payment Plans mentionedf. Direct withdrawal only two responses so far but need to check the P.O. Boxg. Billing to homeowner owing $320.00 came back returned. The property has transferred

to a new owner (XXXX). Did the Title company closing the sale collect the transfer feeand the owning dues ($320.00 XXXX).

h. Billed $240.00 XXXX they replied saying that they had paid $300.00 dollars to AliciaBrown 2 Mar 2008. No check no recorded. We need to confirm this with Alicia. NoCash receipt.

i. MGM reported to us that the Open Invoice document provided to us was not actually anopen invoice when challenged about disparaging amounts on reports.

i. Mike told us our balance on the 18th

was $4045.55 in our US bank account.ii. MGM Requested permission to buy 20 more stamps. Were billings sent out?

1. Amanda has requested that MGM provide an invoice stating how manystamps they sent out.

j. After another month we should be able to see where we really are

4. Old Business / New Businessa. Retention Pond Repairb. Mr. Orton visited with the engineer

i. Possible fixes trench closest to the fence. Test. Brent will continue to work onthis

c. Termination with MGMd. Gonzalez requested payment plan

e. Collections Next step for those over due. Need to mail a certified letter to all those

ignoring billings.i. Jennifer Suggested contract with action collections to recover the over due

amounts.1. Reporting on credit. Contact from Creditors. May still result in having to

do small claims.2. Churchs secretary uses them and has had good luck with it.

3. Board discussion First we should send a certified letter.f. Jim: Neighborhood project day on May 16

th.

i. Saturday 9:00 am to 12:00 pm?

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Stonegate HOA Meeting Notes 2 of 2

ii. List of things to accomplish that dayiii. Removal of roses around monument signiv. Dead tree removal and plant new trees and bushes.v. Spread new Bark

g. Tates rents will give 20% off on tool rental in the month of April

h. CCR notices Board keep eyes peeled note infractions send notices at end of

month.i. Action Items:i. Amanda:

1. XXXX should be paid up under closing until June. The past due fromthe previous owners and a $150 transfer fee. Check with titlecompanies on this.

2. Send Certified mailing bills to all those overdue $120.00 +3. Check into collection agencies

ii. Alicia: verify signature on the XXXXiii. Brent:

1. Check with City forester does city give away mulch?2. Continue work on Storm Pond.3. 18

thApril walkthrough.

4. Fix Photocelliv. Jim: verify details on Tates Rents.v. Jennifer

1. Get apt with Natasha Rowley regarding Neighborhood Watch Program

5. Closea. The next scheduled meeting will be April 9th, 2009 at the Caldwell Free Methodist

Church.b. 8:13 P.M. Adjourned.