8/6/2019 Meeting Notes FINALWEB Jan 13 2011
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Stonegate HOA Meeting Notes 1 of 2
Stonegate HOA Board MeetingJanuary 13 th, 2011
6:30 PMCaldwell Free Methodist Church
1. Openinga. 6:44pm Roll Call
i. Present: Brent Orton, Sharon Porter, Karla Baker; Joanna
Bartrop,ii. Motion : Ms. Baker motioned to approve the amended
agenda. Second: Ms.
Bartrop. Vote: All approved.iii. Motion : Ms. Bartrop motioned
to approve the January minutes with corrections.
Second: Mr. Orton. Vote: All approved.2. Financial Report
a. Checking account balance as of December 12 th, 2010 was
$16,859.75b. Ms. Porter will investigate options to get interest on
this account. It was discussed
whether to stay at ICB or look at other options as well. The
consensus was to look at alloptions.
c. Updates on payment plans will be postponed until after the
annual meetingd. The detailed financial report will be postponed
until the next meeting.e. There was a discussion on whether PayPal
didnt charge for non-profit organizations.
Ms. Porter said there was still a fee for non-profit.3. Current
Business
a. Board Officersi. Motion : Mr. Orton motioned that the Board
appoint Ms. Porter as a Board
member and retain her as Treasurer. Seconded by Ms. Baker. Roll
call vote: Ms.Baker - Yah, Mr. Orton - Yah, Ms. Bartrop - Yah; All
approved; motion passed
ii. Ms. Gigray will remain a Board member, but no longer be
Treasurer. Ms.Gigray will meet with Ms. Porter to transfer data.
They will need the approvedminutes to make the bank signers
changes.
iii. Mr. Orton asked if any members had a desire to change
positions. Noneexpressed interest.b. Annual Meeting
i. Mr. Orton will put the agenda and budget on Google Docs.ii.
There was a discussion on incentives to encourage participation at
the annual
meeting. Last years incentive was to give 5% off dues. Ms.
Bartrop suggesteddoor prizes such as gift cards for local stores.
It was disused that the Boardpurchase 2 $25 gift cards for
Albertsons.
iii. Motion : Ms. Porter motioned that we set a budget of $75
for the annualmeeting, including two $25 gift cards. Second: Ms.
Bartrop. Vote: All approved.
iv. Mr. Orton will talk with Ms. Martinez about ideas for the
other $25 in prizes.1. Ms. Baker will obtain the Albertsons gift
cards.
v. Motion : Mr. Orton motioned that the Board obtain a $25 gift
card to Cabella forthank Mr. Porter for his service to the Board.
Second: Ms. Baker. Vote: All butMs. Porter approved, Ms. Porter
abstained.
1. Ms. Baker will obtain the Cabella gift card.c. Trees
i. Mr. Orton did not get back with Sand Hollow, need to call
early (before April1st)
ii. Annual Cleanup day tentatively Saturday April 2 nd at 10am
for the treereplacement
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Stonegate HOA Meeting Notes 2 of 2
iii. Replacing Sand Hollow dead tree, and replace dead pine tree
near pumpiv. Mr. Orton will call and get 3 flowering pear /(one for
free) treesv. Motion Ms. Baker motioned to authorize Mr. Orton to
obtain 3 trees. Second:
Ms. Bartrop. Vote: All approved.d. Mr. Orton will get sand and
grease traps cleaned (approved in previous notes).e. Newsletter Ms.
Bartrop will make next newsletter for March bill mailings with
the
help of Ms. Orton.f. Get bills out in last week of Februaryg.
Ms. Orton has spreadsheet that can calculate interest, if neededh.
Reminder of trash cans, lights out, include self checklist,
trailers, Christmas lights need
to come down.i. Budget Ms. Porter will make 2010 actuals, use
QuickBooks for 2011. We need to
look at the actuals at the special meeting and set 2011 budget
j. Lien policy in newsletter
2. Closea. The next meeting will be a special meeting on March 3
rd, 2011 at 6:30 P.M. at the
Caldwell Free Methodist Church.b. 8:08 P.M. Motion: Ms. Baker
motioned to adjourn the meeting. Second: Ms. Bartrop.
Vote: Unanimously approved.
