Meeting Madness

Running a Great Meeting

Why do we have meetings?

Why do we have meetings?

➢Build Relationships

➢Reach Conclusions

➢Make Decisions

➢Get The Whole Team on the Same Page

➢Delegate Tasks/ Leave with Assignments

Bad Meetings

Bad Meetings

Good Meetings

*Page 30 in your manuals

Discuss in your small groups:

1.What do you think are the most important aspects of planning a meeting?

2.What do you think are the best methods for engaging everyone at your meeting?

3.What do you think are the best ways to follow up with members after a meeting?

What do you think are the most

important aspects of planning a

meeting?

Planning a Meeting➢Know the Objectives of Your Meeting ➢BE ORGANIZED➢Involve Others➢Create an Agenda➢Think About Location➢Think About the Time➢Include Ways for People to Participate and Talk➢Respect Other People’s Time

What are the best methods for

engaging everyone at your meeting?

Method for Engaging

➢ Arrive Early➢ Make sure the room is set up how you want it ➢ Make the meeting fun! ➢ Sign in sheets➢ Ask questions➢ Incorporate different styles➢ Consider your body language➢ Switch it up! Try not to have one person lead

the entire meeting➢ When time is up, move on!➢ Delegate Tasks! ➢ Group Huddle

Bewares.. things to look out for

Bewares!1. Hijackers! -when meeting time is being taken up by one participant

➢ What to do: Be firm and clear- “ We appreciate your contributions, but right now we are looking for input from others before making a decision”

2. Boredom!➢ What to do:

○ Include activities○ Add fun videos and games○ Ask for input on how to make meetings more

exciting

3. Lecture!➢ What to do:

○ Make sure you are involving people in your meeting

What are the best ways to follow up

with member after a meeting?

Follow Up➢ Actually do the follow up!

➢ Assign someone to do the follow up every week

➢ Check in with members who have missed a few meetings in a row

➢ Check in with new members

➢ Send reminders

Questions?