QUARTERLY REPORT

JANUARY – MARCH 2020

This has been an unprecedented time for the Medical Library – indeed for the entire country! – as the impact of the Covid-19 pandemic affected all library services and functions. Events unfolded quickly: The university made the difficult decision the suspend face-to-face teaching and move to remote instruction on March 11th; remote instruction began on March 16th , the same day Governor Whitmer closed all libraries to patrons; the campus closed on March 23rd with all faculty and staff working remotely.

Patron Encounter Stats and Liaison Activities

Type of Encounter Sessions Participants Hours Reference 148 153 41.8 Research Consultations / Mediated Searches 87 120 77.3 Instruction 7 324 22.5 Community Engagement* 2 35 18

*Participation numbers may be estimated for community engagement events In the third quarter of FY 2019-2020, the OUWB Medical Library recorded a total of 244 patron encounters (up 33% from this quarter last year). 45.4% of requests originated from medical students, 38.5 % from School of Medicine faculty, 3.2% from School of Medicine administration, 3.2% from School of Medicine staff, and 9.6% from Other (OU Faculty, Student, Staff, Public, etc.). As the Medical Library transitioned to fully remote work in late March due to COVID-19, our reference statistics have continued to increase and will be reported in full next quarter. While working remotely, Medical Library faculty and staff focused on supporting the transition to online instruction, working with course and clerkship directors to identify additional instructional resources. Library resource guides were revised and enhanced to support the new mode of instruction, and the following new guides were created:

• Addiction Medicine Elective • COVID-19/Pandemics Elective • Public Health Elective • OB/GYN Clerkship • Pediatrics Sub-Internship • Resources for Online Teaching Guide • Surgery Sub-Internship

Use of Selected Resources

Name Downloads

Jan-Mar 2019 Downloads Jan-Mar 2020

% Change

AccessMedicine (Most heavily used resource: Current Medical Diagnosis & Treatment)

2,822 2,920 3.47%

ClinicalKey eBooks (Top 5 ebooks: Anesthesia Equipment, Basic Immunology, Basic’s of Anethesia, Guyton and Hall Textbook of Medical Physiology, Robbins & Coltran Pathologic Basis of Disease)

2,901 1,667 -42.53%

JAMA & Archives Journal Collection (Note: Includes Beaumont Hospital use) 4,332 3,198 -26.17%

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LWW Total Access Journal Collection & Archive (Top 5: Medicine & Science in Sports & Exercise, Academic Medicine, Journal of Strength & Conditioning Research, Obstetrics & Gynecology, Circulation)

9,991 10,530 5.39%

LWW Health Library 6,973 6,464 -7.29% BoardVitals 29,925 88,555 195.92% New England Journal of Medicine 2,913 2,497 -14.28% Scopus Searches 2,254 1,559 -31.13% UpToDate 8,303 8404 1.21%

Use of Print Collection – Number of Books Re-shelved in the Medical Library Study Room Despite the availability of electronic resources and assumptions we make of how “born digital” students access information, we are finding that the print collection of required and recommended textbooks and review materials is receiving extensive use. These numbers are unusual due to the flood that occurred at the beginning of 2019 and the COVID-19 pandemic of 2020.

2019 2020 January 103 68 February 27 129 March 131 53

OUWB Interlibrary Loan & Document Delivery

Jan-March 2020 Faculty&Staff Students Other Total University Library ILL & Document Delivery 41 133 3 177 Articles Supplied by Medical Library 14 7 21

Website Usage

Between January 2020 and March 2020, the Medical Library website had 16,301 pageviews across 7,834 sessions for an average of 2.05 pages per session.

Traffic remained steady throughout the quarter with a rise in mid-march when the State Lockdown order started.

69%

31% ReturningVisitors

NewVisitors

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The most heavily used page was the homepage, followed by the database list, and M1/M2 Guides.

Use of Medical Library Study Spaces

Percent Utilization by Class

These percentages are derived from the number of unique students using the Medical Library spaces divided by their total class size.

76.0%

63.3%

6.4% 3.2% 0.0%0%

10%20%30%40%50%60%70%80%90%

100%

M1 (2023) M2 (2022) M3 (2021) M4 (2020) Alumni

Percent of Class Using the Medical Library (Q3 2019-2020)

Percent of Total Class

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Student Visits by Week

A ‘visit’ is defined as one or more card reader swipe per student per day.

Total Student Visits by Class

Total Visits by Class (Q3 2019-2020) Class Number of Visits M1 (2023) 1070 M2 (2022) 1187 M3 (2021) 18 M4 (2020) 14 Alumni 0

0

50

100

150

200

250

300

350

Jan Feb Mar

Student Visits by Week (Q3 2019-2020)

Number of Visits

47%

52%

Total Visits by Class (Q3 2019-2020)

M1 (2023)

M2 (2022)

M3 (2021)

M4 (2020)

Alumni

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Printer Usage

With OUWB still providing free printing, the Medical Library is tracking the number of pages printed at our printing station. Below is the approximate number of pages printed for each month by medical students.

2019 2020 January 103 2787 February 0 3806 March 6194 1837

Major Expenditures/Acquisitions

Name Format Cost %Change AccessMedicine – Case Files Database Redacted Redacted AccessMedicine – Neurology Collection Database Redacted Redacted AccessObGyn [NEW] Database Redacted n/a AccessPediatrics Database Redacted Redacted AccessSurgery Database Redacted Redacted Acland’s Video Atlas of Human Anatomy Streaming Video Redacted Redacted Cabells Journal Whitelist & Journal Blacklist [NEW]

Database Redacted n/a

Clinical Cases: Teaching Cases [NEW] Teaching Resource Redacted n/a* Clinical Pharmacology Drug Database Redacted Redacted ExamMaster ExamPrep Redacted Redacted HaPI – Health and Psychosocial Instruments Database Redacted Redacted LWW Health Library – Board Review Series ExamPrep Redacted Redacted McGraw Hill USMLE First Aid Review Library eBook Collection Redacted Redacted Thieme MedOne Education eBook Collection Redacted Redacted

Total $110,118.38 5.1% average increase

* 50% discounted introductory rate ** 2-year subscription Note: Some price information is confidential and may not be shared outside the institution per our license agreements. The Medical Library added several new resources this quarter:

• Clinical Cases: Teaching Cases is a platform consisting of clinical cases that faculty can assign to students. It offers both pre-clinical and clinical scenarios.

• Cabells Journal Whitelist and Journal Blacklist was added to assist students and faculty identify publishing opportunities and avoid predatory journals.

• A number of new ebooks and other resources – including AccessObGyn – were purchased to support the delivery of a remote curriculum.

Library Materials Expenditures

Type Number Cost E08 Titles 1 $85.50 E-Titles 13 $3148.25 Books 45 $4618.62 Totals 50 $7852.37

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Information Mastery Instruction

M1 Embark Course

• Resources for Background – On January 15, Keith Engwall presented the revamped 90-minute session Reviewing Resources and Strategies for Writing the Background of Your Embark Project Proposal. This was previously presented in 2019 by Nancy Bulgarelli and Stephanie Swanberg as a 20-minute Review of Resources along with How to Read a Paper presented by Dr. Kara Sawarynski.

• Introduction to Systematic Reviews/Meta-Analysis Project Workshop – On March 9, Misa Mi presented a two-hour workshop orienting M1 students to the fundamental principles/basic process of conducting a systematic review.

M2 Embark Course

• Best Practices for Developing a PowerPoint Presentation - On January 16, Keith Engwall taught this 45-minute presentation on creating effective PowerPoint presentations. The session was previously combined with Best Practices for Developing a Poster, but this component was cut this year with a change in course leadership.

• Strategies for Publishing Your Capstone Project - On January 21, Stephanie Swanberg presented on the publishing process including, how to draft a manuscript, author guidelines, and how to identify journals in which students could publish their projects. This session expanded to a 90-minute session this year to also include a review of keeping up with the literature as project progress.

Promotion & Maintenance of Health 2 Course

• Maximizing Your Literature Search: Quick & Effective Search Techniques – On January 9, Stephanie Swanberg taught a newly integrated 50-minute session in the PMH 2 course. This session was moved from PMH 3 and substantially revised to closely tie-in to the Journal Club assignments. To further thread EBM concepts throughout the curriculum, the PICO question framework was introduced into this session this year and students were required to formulate PICO components and a question in their journal club assignments.

• Journal Club - Stephanie Swanberg and Nancy Bulgarelli were slated to serve as small group facilitators for the March 12 journal club session on traumatic brain injury in athletes. However, the in-person discussion was cancelled due to COVID-19 and the campus decision to move all instruction online on March 11.

Integrated Evidence Based Medicine Course

Nancy Bulgarelli, Misa Mi, and Stephanie Swanberg continued monthly meetings with the other members of the EBM course planning team. The team reviewed the mid-course formative quiz, instructor-written final exam, and presented at the M1/M2 Curriculum Subcommittee. On March 19, the group met to discuss how to move the entire course online by the April 1 start date. It was decided that recorded lectures from last year would be ported into the new Moodle site and that the case presentation assignment would be converted from a group assignment to an individual assignment. The Day 1 sessions including the Course Introduction (Halalau), Introduction to EBM (Maddens), and Locating the Best Available Evidence lecture (Swanberg) were newly recorded this year.

Student InfoBite Lunch Series

Medical Library continued its student lunch series this quarter. InfoBites are meant to complement the content taught in the Information Mastery curriculum as well as introduce new concepts that are not covered elsewhere. On March 4, Dr. Misa Mi taught “What’s New with the New PubMed” reviewing the new search interface and latest updates on the new PubMed. A total of 16 students attended the following session.

Faculty Development

Health Informatics SIG Workshop – On January 9, Stephanie Swanberg was invited by Dr. Ramin Homayouni to lead a 30-minute workshop on “Locating Existing Datasets” to the newly formed Health Informatics Scholarly Interest Group. The session covered

| Revised 05/28/2020

major library resources (ICPSR, PolicyMap) and online resources (data.gov, American FactFinder) for locating statistics, data, and datasets that could be used for research. A total of 7 faculty attended.

OUWB Publication Report

The library issued one publication report: • The October-December 2019 Quarterly Publication Report contained 159 citations to articles, published meeting abstracts,

and other works, including 35 by OUWB medical students.

This, along with past reports, can be found on the Medical Library’s Publications Lists web page. The Medical Library also facilitated the submission of OUWB publications for Kresge Library’s annual event highlighting the university’s scholarly contributions. This year’s event, Authors at Oakland: A Celebration of the Book, was scheduled to be held on March 11th, 2020, but was cancelled due to the COVID-19 pandemic.

Other Initiatives

Reference Calendar – A formal reference schedule was established in January to handle reference questions and requests for consultations and literature searches that arise through the medref email account, via the main office phone, and through patron “walk-ins.” The reference schedule is supplemental to the research consultation slots and the personal librarian program.

Faculty & Staff Scholarly Activity

Peer-Reviewed Publications

Doherty D, Thompson K, Loftus S, Mi M, Riley-Doucet C, Yao L, Paul J, Fouladbakhsh J. An Interprofessional education workshop focusing on pain management and prescription opioid abuse. Journal of Interprofessional Education & Practice. 2020. [forthcoming] Swanberg SM, Thielen J, Bulgarelli N. Faculty knowledge and attitudes regarding predatory open access journals: a needs assessment study. Journal of the Medical Library Association. 2020;108(2):208-218.

Thielen J, Spunuagle E, Swanberg S. Creating and Sustaining an Intra-library Venue to Share Library Faculty Research. Journal of Libraries and Scholarly Communication. 2020;8(1). [forthcoming]

Editor-Reviewed Publications

Engwall K, Roe M. Git and GitLab in Library Website Change Management Workflows. Code4Lib Journal. 2020; 48. https://journal.code4lib.org/articles/15250. [forthcoming]

Book & Resource Reviews

Swanberg SM. Salem Health: Women’s Health. Choice: Current Reviews for Academic Libraries. 2020;57(10) [forthcoming]

Oral Presentations, Workshops, Continuing Education Courses, and Panels

Lucia V, Wedemeyer R, Bulgarelli N, Yuen E, Swanberg S. Interprofessional Collaboration for Successful Community Engagement: Scaling Up to Serve the Local Community. 2020 International Association of Medical Science Educators Conference [accepted workshop; conference cancelled]

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Menard L, Schmillen H, Houk K, Blevins A, Swanberg S. Journey to the Outer Limits of Evidence-Based Practice Instruction. Medical Library Association Annual Meeting, Portland, Oregon, May 15-19, 2020 [accepted 4-hour continuing education course; conference postponed until August 2020] Mi M, Wu L, Zhang YT, Wu W. Arts, Humanities, and Social Sciences in Developing in Undergraduate Medical Education: A Scoping Review. Medical Library Association Annual Meeting, Portland, Oregon, May 15-19, 2020 [accepted oral presentation; conference postponed until August 2020]

Mi M, Zhang YT, Wu L, Wu W. Technology Assisted Systematic Reviewing: Collaboration and Experiences of Health Sciences Librarians from Multi-Institutions. Medical Library Association Annual Meeting, Portland, Oregon, May 15-19, 2020 [accepted oral presentation; conference postponed until August 2020]

Posters

Swanberg SM, Look E, Jayakumar M, Shubitowski T, Yuen EW, Bulgarelli N, Wedemeyer R, Lucia V. Partnership for Success: Developing a Health Education Outreach Program with a Local Public Library. Medical Library Association Annual Meeting [accepted; conference postponed until August 2020] Roach VA, Mi M, Mussell J, Van Nuland S, Lufler RS, DeVeau K, Dunham SM, Husmann P, Herriot H, Edwards D, Doubleday AF, Wilson BM, and Wilson AB. A Systematic Review of Spatial Ability & Anatomy Performance: It’s time for a Meta-Analysis. Experimental Biology 2020. Sand Diego, CA. April 4-7, 2020 [accepted poster; conference postponed]

Grants

OU Student Affairs & Diversity Event Funding – Stephanie Swanberg applied for and received $500 from Student Affairs & Diversity to support a film screening and discussion of the documentary “We Exist Beyond the Binary.” The event was scheduled to take place on April 7, 2020 as part of the greater OU Pride Month 2020 events and co-sponsored by OUWB Diversity & Inclusion and the OUWB Queers & Allies Student Interest Group. However, the screening was cancelled due to COVID-19 and it is anticipated it will be rescheduled for 2021.

Faculty & Staff Service – New Appointments and Responsibilities

Nancy Bulgarelli

Member, OU Plagiarism Tool Review Committee

Misa Mi

• Chair, OUWB Department of Foundational Medical Studies Funded Program • OUWB Medical Student Strategic Planning Workshop • Reviewer of Submissions of Sessions in Medical Education for the 2020 AAMC meeting in Washington DC, November 13-17. • Reviewer for the 2020 CGEA Spring Meeting in Rapid City, South Dakota, April 1-3.

Stephanie Swanberg

• Abstract Reviewer, Conference Submissions to the 2020 Medical Library Association Annual Meeting • Chair-Elect, Education Steering Committee (ESC), Medical Library Association

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Events & Outreach

MLK Day of Service Health Education Fair

On January 17, Stephanie Swanberg and Keith Engwall promoted easy-to-read, quality health information as part of an OUWB-sponsored community health fair at Chandler Park Academy in Harper Woods as part of the school’s 2020 MLK Day of Service activities.

Community Health Partnership with Auburn Hills Public Library

The Medical Library continued our health education community partnership with Auburn Hills Public Library (AHPL) this quarter and hosted one in-person session for K-5th graders as part of the library’s “It’s Elementary!” STEAM series and launched the Circulating Health Backpack Kits into the public library’s collection. Healthy Hearts (February 3, 2020) Emily Yuen, who created the lesson plan for this session as part of her 2019 OUWB summer internship, and five other medical student volunteers from the Lifestyle Medicine Student Interest Group led this session on the cardiovascular system with 7 children participants. Jessica, one of the AHPL youth services librarians, began the session with storytime of the book ‘Hear your Heart’ followed by interactive activities on the

cardiovascular system led by the medical students. Stephanie Swanberg and Victoria Lucia served as session observers and administered the evaluation survey at the end of the session. Circulating Health Backpack Kits: In further developing a sustainable health education outreach program with Auburn Hills Public Library, five circulating health education kits were also developed to integrate into the library’s circulating backpack collection for families. Each backpack is themed and includes two books, an activity sheet with activity ideas and links to related library books and online resources, as well as educational toys and games. Stephanie Swanberg, Erin Look, and Emily Yuen brainstormed several topics in Summer 2019 and five topics were selected based on the perceived interest of families who would check out the kits: 1) germs and handwashing; 2) nutrition; 3) exercise; 4) mindfulness; and 5) medical careers. The kits were assembled in December 2019 by Stephanie Swanberg and Erin Look, then cataloged and released for circulation in late February. All had been checked out at the time of the public library’s closing due to COVID-19 in March 2020 and circulation data will continue to be collected once the library reopens.

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Two planned educational sessions were also cancelled due to COVID-19: an adult workshop on “Spring Cleaning Safety: Tips for Protecting You & Your Family” originally scheduled for March 21, 2020 and a children’s program on “The Brain & the Weird Things Your Body Does” originally scheduled for March 30, 2020. It is anticipated these sessions will be rescheduled and offered next year. These outreach activities were partially funded by the NNLM All of Us Public Library Partnership Grant from the NNLM Greater Midwest Region and will be made available on the National Library of Medicine’s Learning Objects Repository website. In addition, funding from the 2019 COMPASS Community Grant also funded supplies for the circulating backpacks.

National Library of Medicine Traveling Exhibit – Politics of Yellow Fever in Alexander Hamilton’s America

The Medical Library was honored to be selected by the National Library of Medicine’s relaunched Exhibitions Connect Program as only one of 14 libraries to host the newest NLM exhibit in its inaugural run in 2020 - "Politics of Yellow Fever in Alexander Hamilton's America" from January 3rd to February 14th in the Kresge Library Lobby. This historical exhibit chronicled the 1793 yellow fever epidemic in Philadelphia with a particular focus on the power struggle between politicians, including Alexander Hamilton, and physicians like Dr. Benjamin Rush in addressing this public health crisis. At the time, the cause and treatment for yellow fever was unknown, impacting all regardless of race, ethnicity, class, or age. In just three months, it was responsible for over 5,000 deaths in the city. Who knew it would be so timely just two months later with the COVID-19 pandemic!