McGraw-Hill/Irwin

The Interactive Computing Series

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

Microsoft Access 2002

Using Access Tools

Lesson 8

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-2

McGraw-Hill/Irwin

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

This lesson presents the students with understanding of protecting the database files. Students will learn to compact, repair and encrypt database files. Also, other security features such as setting passwords and establishing application level security will be discussed. Students will also create user and group accounts both manually and using the Security Wizard. They will also assign group and user permissions and replicate a database. The students will learn the following skills:

Compacting and Repairing a DatabaseSetting Database EncryptionPreparing for File SharingSetting Database PasswordsApplication Level SecurityCreating Group and User AccountsUsing the Security WizardAssigning PermissionsReplicating a Database

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-3

McGraw-Hill/Irwin

Compacting and Repairing Databases

Database to Compact From dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-4

McGraw-Hill/Irwin

Compacting and Repairing Databases

Compact Database Into dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-5

McGraw-Hill/Irwin

Compacting and Repairing Databases

Compact on Close

Options dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-6

McGraw-Hill/Irwin

Setting Database Encryption

Encrypt/Decrypt Database dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-7

McGraw-Hill/Irwin

Setting Database Encryption

Encrypt Database As dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-8

McGraw-Hill/Irwin

Preparing for File Sharing

Workgroup Administrator

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-9

McGraw-Hill/Irwin

Preparing for File Sharing

Workgroup Owner Information dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-10

McGraw-Hill/Irwin

Preparing for File Sharing

Workgroup Information File dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-11

McGraw-Hill/Irwin

Preparing for File Sharing

Confirm Workgroup Information dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-12

McGraw-Hill/Irwin

Setting Database Passwords

Opening a Database in Exclusive Mode

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-13

McGraw-Hill/Irwin

Setting Database Passwords

Type desired password

Set Database Password dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-14

McGraw-Hill/Irwin

Setting Database Passwords

Password Required dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-15

McGraw-Hill/Irwin

Setting Database Passwords

This error message displays when an incorrect password is entered

Microsoft Access dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-16

McGraw-Hill/Irwin

Establishing Application Level Security

Default Opening Page of the User and Group Accounts dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-17

McGraw-Hill/Irwin

Establishing Application Level Security

Type old password

Change Logon Password page

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Type new password

Verify new password

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-18

McGraw-Hill/Irwin

Establishing Application Level Security

Logon dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-19

McGraw-Hill/Irwin

Establishing Application Level Security

Type new account name

Adding a New Account to the Admins Group

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Type PersonalD for the new account

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-20

McGraw-Hill/Irwin

Establishing Application Level Security

Adding the Admins Group to the New User Account

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Click Add to make the new account a member of both the Admins and Users groups

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-21

McGraw-Hill/Irwin

Establishing Application Level Security

Removing the Admin User from the Admins Account

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Click Remove to Remove the default Admin user account from the Admins group

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-22

McGraw-Hill/Irwin

Creating Group and User Accounts

Adding a New Group to the Workgroup Information file

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-23

McGraw-Hill/Irwin

Creating Group and User Accounts

Adding the New User to the New Group

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-24

McGraw-Hill/Irwin

Using the Security Wizard

The Warning dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Click Yes to open the database in shared mode and run the Security Wizard

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-25

McGraw-Hill/Irwin

Using the Security Wizard

Choosing to Modify the Current Workgroup Information File

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-26

McGraw-Hill/Irwin

Using the Security Wizard

Security Wizard

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Access automatically creates the Group ID

Group permission frame

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-27

McGraw-Hill/Irwin

Using the Security Wizard

Adding a User to the Workgroup Information File

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-28

McGraw-Hill/Irwin

Using the Security Wizard

The One-step Security Wizard Report

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-29

McGraw-Hill/Irwin

Using the Security Wizard

Creating a Report Snapshot of the Workgroup Information File

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-30

McGraw-Hill/Irwin

Assigning Permissions

Assigning Group Permissions For Multiple Forms

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Assigning permissions

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-31

McGraw-Hill/Irwin

Assigning Permissions

Assigning Table Permissions

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Assigning permissions

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-32

McGraw-Hill/Irwin

Assigning Permissions

Assigning Additional User Permissions

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Assigning permissions

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-33

McGraw-Hill/Irwin

Assigning Permissions

Assigning Query Permissions

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Assigning permissions

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-34

McGraw-Hill/Irwin

Replicating a Database

Replication Warning dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Click Yes to close the database, create the replica, and convert the database to a design master

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-35

McGraw-Hill/Irwin

Replicating a Database

Backup Warning

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

If you have not created a backup yet, click Yes

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-36

McGraw-Hill/Irwin

Replicating a Database

Location of New Replica dialog box

Lesson 8: Using Access ToolsLesson 8: Using Access Tools

Priority button

Prevent deletes check box

The Interactive Computing Series • Microsoft Access 2002

© 2002 The McGraw-Hill Companies, Inc. All rights reserved.

8-37

McGraw-Hill/Irwin

Replicating a Database

Confirming the Creation of the Design Master and Replica

Lesson 8: Using Access ToolsLesson 8: Using Access Tools