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S2 Project Management

Robert J. WilsonDept. of Physics

Colorado State University

HUSEP Colorado State University

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R.J.Wilson

Outline

• Project Countdown

• Project Management

• Tasks Status

• Budget Status

• Related additional projects/funds

• Summary

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R.J.Wilson

Countdown

• 7 weeks to submission (6/23)

• 6 weeks to final draft (6/16)

• 5 weeks to last pre-submission collaboration meeting (6/9)

• 4 weeks to 100% completion of all tasks and 3rd draft (6/2)

• 2 weeks to post-workshop (2nd) draft (5/19)

• 0 weeks to Capstone Workshop (5/4)

• Review of conceptual design by International Advisory Board

• 0 weeks to 1st drafts (4/28)

• - 5 weeks NSF Site Visit (3/28-29)

• This presentation is an update of that PM report – designed to demonstrate that we could manage a complex project with a diverse, large and growing collaboration

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R.J.Wilson

Project Tracking

• Monthly collaboration meetings• PM budget report & “countdown”• Each committee chair gives status report on progress with S2 tasks• Overlapping responsibilities identified and resolved• Individual follow-up by PM and PI

• Tasks completion spreadsheet• Sent to committee chairs/co-chairs; individual follow-up by PM

• Bi-weekly Executive Committee and/or Council teleconference

• Budget• Each month PM provides updated budget spreadsheet to CSM, CU, CSU, SBU and UNL PIs –

they update with actual expenditures for previous months and projections through project completion

• S2 Interim Report (Jan. 06)• Dry run for CDR – “over-length” drafts edited to size• Happy with the result

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R.J.Wilson

Project Tasks

• S2 proposal tasks (55 in all)• CD: Developing a Plan for Short-term and Long-term Experiments at Henderson

DUSEL• DP: Developing the Infrastructure• GS: Geological and Geotechnical Site Characterization• CU: Handling Construction Uncertainty• HS: Health and Safety• EA: Environmental Considerations• PM: Permitting• SI: Shared Infrastructure Considerations• PS: Assessing Public Support• CO: National and International Cooperation• EO: Broader Impact Plan

• These map very well onto CDR requirements outlined in Cooperative Agreement NSF 05-506

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R.J.Wilson

Tasks Tracking

• Essentially all critical tasks on track for completion by 6/02/06• This workshop is a significant completion activity for several tasks

• Some tasks identified as more appropriate for TDR• HS-4 Complete safety assessment after design completion; procedures for review and risk

assessment are specified in the license agreement

• EA-2 Complete environmental assessment after design completion; procedures for review and risk assessment are specified in the license agreement

• PM-2 Permitting for specific experiments; approval process is specified in the license agreement

• Some tasks (hatched) essentially complete at CDR level – continue into TDR

Task Completion (4/15/06)

-

20

40

60

80

100

120

CD1

CD2

CD3

CD4

CD5

CD6

DP1

DP2

DP3

DP4

DP5

DP6

DP7

DP8

DP9

DP10

DP11

DP12

GS1

GS2

GS3

GS4

GS5

CU1

CU2

CU3

CU4

HS1

HS2

HS3

HS4

EA1

EA2

EA3

PM1

PM2

SI1

SI2

SI3

SI4

SI5

SI6

SI7

PS1

PS2

CO1

CO2

CO3

EO1

EO2

EO3

EO4

Task Code

Est

. %

co

mp

lete

d (

3/15

/06)

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R.J.Wilson

Budget

• $499,971 project funds received at SBU Oct. ’05; indirect costs waived at all institutions ~ $200,000 contribution

• 4/1/06: ~43% of budget expended at month 6 of 9 (66% project period elapsed)

• Expenditures and projections are tracking well to original S2 proposal;some re-direction within institutions• Henderson characterization - opportunity to do additional bio-sampling – too good an

opportunity to pass up!

• Engineering expenditures lower in 1st half due to engineering consultant change

• Some salaries and capstone workshop back-loaded• Additional personnel added for E&O (plus donation from The Arapaho Project

Inc.)• Lower first workshop costs and use of additional sources of funds (institutions)• 25% travel increase due to collaboration growth• M&S budget reduced – institutional contributions

• No significant S2 tasks budget concerns!

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R.J.Wilson

Additional Funding (1)

• Harrison Mountain characterizationSubstantial amount of geologic information from surface and the adjacent Red Mountain, but decided that additional subsurface information was essential• Pre-S2 submission – core drill #1 to Central Campus region• Post-S2 award – core drill #2 to Lower Campus region

• Core Drill #1 - cost• Core drill bid: $104,000 + standby estimate (Henderson): $16,000 = $120,000• Plus contingency (15%): $18,000 = Total cost estimate: $138,000• Actual invoice: $116,172.50

• Funding sources• Contributions: Stony Brook $60,000; CSU $30,000 ; CU $17,000; CSM $10,000;

Arapaho $3,000; $40,000 from Dept. of Local Affairs (DOLA)/Clear Creek County• Total direct contributions: $160,000

• Large indirect contributions• CSU management of funds and contracts & waived indirect costs (CSU); core

analysis (CSM); drilling subcontract, management and oversight provided by Henderson; countless hours of other collaborators especially from SBU, CSU, CSM, Arapaho, UNL etc.

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R.J.Wilson

Additional Funding (2)

• Core Drill #2 - cost• Core drill bid: $201,000 + standby (Henderson): $30,150 = $231,150• Plus contingency (15%): $34,673 = Total cost estimate: $265,823• In-progress: At ~75% completion, we are well within TEC

• Funding sources• Contributions: Stony Brook $100,000; CSU $50,000 ; CU $50,000; CSM

$50,000; $75,000 from Dept. of Local Affairs (DOLA) award to Clear Creek County; $40,000 Colorado Office Economic Development and International Trade (COEDIT)

• Total direct contributions: $365,000• Continued significant indirect contributions from collaborators and their

institutions

• Balance of contributions• Core logging and analysis; geophysical visualization; biological sampling and

analysis; collaboration meetings, capstone travel etc.

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R.J.Wilson

Additional State Funding

• Colorado Senate Bill SB06-229• Allocates $20 million towards DUSEL Visitor Center and Administration

buildings.

• Last week passed Senate committees unanimously; Monday - senate floor vote: 34-1!

• Yesterday passed House State Affairs committee unanimously - testimony by Colorado Lt. Gov. Jane Norton, Colorado Dept. of Natural Resources Director Russell George, Arapaho Project Inc. Exec. Director Steve Schultz

• State House floor vote within a few days

• HUSEP State Commission• Established by Executive Order of the Governor

• Heads of all relevant State agencies

• Monthly meetings chaired by Lt. Governor Jane Norton

• Have identified additional >$1 million potential funds for next round “good faith” contribution to Henderson DUSEL proposal development

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R.J.Wilson

CDR Status

• Required content as directed by Cooperative Agreement NSF 05-506• 100 pages long• No attachments

• Most essential S-2 tasks 90-100% complete• Deadline for all tasks except document prep: June 2nd

• Draft section page allocations issued • Committees to provide “Long” and “CDR-ready” documents• More than 130 pages in-hand

• CDR Goal: Conceptual design for presentation at capstone workshop andreview by International Advisory Board - Saturday afternoon

• Writing retreat of HUSEP Council, June 5-8 – Estes Park, Colorado• Final S2 collaboration meeting, June 9th – CSU-Denver Center

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R.J.Wilson

Summary

• Original core team extended with addition of many experienced and next generation members across the whole spectrum of DUSEL science and engineering

• Financial issues minimized thanks to strong institutional, CMC and State support• Valuable experience working as a broad-based team to get and spend money effectively

• Essentially all S2 funds used as proposed; have almost tripled the NSF investment with additional contributions

• Climax Molybdenum Co/Phelps Dodge have invested > $400,000

• State is likely to contribute > $20 million to strengthen the Henderson DUSEL proposal

• S2 Project is on track, on budget, on time.

• Much hard work in the next weeks… but we will deliver a compelling Henderson DUSEL CDR by June 23!