Maximize Your Success Obtaining Japanese materials via ILL

Key to successful ILL for Japanese documents

• ISBN / ISSN number

• Correct reading / Romanization

• Correct word division

• Good paginations, vol.# and chronological designations

• Contact information if you get stuck!

Correct ISSN/ ISBN numbers

• Unique numbers for individual journals (ISSN) and books (ISBN)

• The most important piece of information for ILL staff, who may not know the Japanese language

Correct Reading : 20 different 角田正一 ?

• 角田– すみだ？– つのだ？– かくだ？– かくた？– かどた？

• 正一– しょういち？– せいいち？– まさいち？– まさかず？

Different styles of Romanization

• Modified Hepburn (official Romanization system)

• Kunrei-shiki

( 訓令式 , "Cabinet-ordered system")

• Nihon-shiki or Nippon-shiki

( 日本式 "Japan-style")

• ワープロ式 (not official)

Example words written in each Romanization system

M. Hepburn Kunrei Nihon

ローマ字 Rōmaji rômazi rōmazi

富士山 Fujisan Huzisan Huzisan

お茶 Ocha otya otya

知事 Chiji tizi tizi

縮む Chijimu tizimu tidimu

--- From wikipedia – section: Romaji (http://en.wikipedia.org/)

Watch out for these spelling variations!

• Tohkyoh or Toukyou or Tookyoo → Tokyo

• Jyanaru → Janaru

• Jyosei → Josei

• Tsuduku or Tuduku → Tsuzuku

• Shimbun → Shinbun

Which word divisions / Romanization to use for searching?

Try both!!!

• 日本史　 = “Nihon shi”or “Nihonshi”• 大辞典　 = “Daijiten” or “Dai jiten”• 菅原道真　 = “Sugawara no Michizane”

or “Sugawara Michizane”

• 文学館　 = “Bungakukan” or “Bungakkan”• 歴史読本　 = “Rekishi tokuhon” or “Rekishi

dokuhon”

Which word divisions / Romanization to use for searching?

Try both!!!

• On the ILL request form, use one spelling (e.g., nihon shi) for the title entry and under the “notes” section, suggest alternative spellings (e.g., nihonshi) to maximize your success.

• Every bit of information you include (e.g., subtitle, series title, holding institution) will help ILL staff to locate the request item.

Steps for ILL• Check correct citation from bibliographies and journal

indexes such as Magazine Plus / Web Oya/ Zasshi Kiji Sakuin

• Check Orbis (Yale University’s local catalog) to see if we have the specific material or journal

• If Yale does not have the item, check RLIN / OCLC online catalogs to see if other libraries in U.S. hold the item

• If no libraries in the U.S. hold the material, check the Japanese union catalog, NACSIS Webcat, for holdings

• If requesting a journal article, you may want to check for holdings of specific journal issues in the institution’s OPAC (local catalog)

• Include all the bibliographical information you can find when you submit ILL requests.

How to Verify Correct Citations

• Magazine Plus / Oya Soichi / Zasshi kiji sakuin- For journals, these online databases provide correct

paginations, volume numbers and chronological designations. Zasshi kiji sakuin especially provides readings of authors’ names for individual journal articles.

• WorldCat / Eureka

– These two catalogs provide information on which libraries in North America hold the journal or book and correct word divisions.

ISSN no.

You can verify reading of author for individual articles which are very hard to find

Click to access the institution’s local catalog.

How to Verify Correct Citations II

• NACSIS-Webcat– Provides readings of titles and authors of books

and journals

And yet, the BEST thing about these

databases is: they verify ISBN and ISSN!

How to Verify Correct Reading / Romanization • Romanization → Kenkyūsha's New Japanese-

English Dictionary • People Names →人名読み方辞典 (Jinmei yomikata jiten)→歴史人名読み方辞典 (Rekishi Jinmei Yomikata Jiten)

• Place Names→コンサイス地名辞典 . 日本編 (Konsaisu chimei jiten Nihon hen)→7 桁郵便番号検索 7-keta y¯ubin bang¯o kensaku: http://search.post.japanpost.jp/7zip/

If you want to know more…

• Yale East Asia Library: Japanese Romanization Guide

• Sharon Domier. “Make Sure that Your Japanese Language Interlibrary Loan Requests Get Filled: A Guide for Researchers” (2002).

• Wikipedia – Romanization

The best tool is to ask us!

• Haruko Nakamura – Phone: (203) 432-1792

E-mail: haruko.nakamura@yale.edu

• ILL office– E-mail:libweb@www.library.yale.edu