MATERIALS MANAGEMENT / RECEIVING INSPECTION … · 2019-01-07 · REVISION HIGHLIGHTS MATERIALS MANAGEMENT/RECEIVING INSPECTION PROCEDURES MANUAL REVISION 95, DATED 01-08-19 Preamble

MATERIALS MANAGEMENT /RECEIVING INSPECTION PROCEDURES MANUAL

REVISION HIGHLIGHTS

MATERIALS MANAGEMENT/RECEIVING INSPECTION PROCEDURES MANUAL

REVISION 95, DATED 01-08-19

Preamble

Page 1, para 1.A.(2), revised position title to “Manager, Material Management and Contracts”, per 43789.

Chapter 01, Section 02, Technical Services and Material (Ref. MNT 4.5.3, MNT 4.6.1, MNT 4.6.2)

Page 2, para 6.A.(1), revised position title to “Manager, Materials Management and Contracts” per MPRR 43789.

Page 2, para 6.B.(3), revised position title to “Manager, Material Management and Contracts”, per MPRR 43789.

Chapter 01, Section 03, Materials Management Duties and Responsibilities

Page 1, para 1.A.(1), replaced “Control” with “Contracts”; deleted “as well as for the AOG...”, per MPRR 43789.

Page 1, para 1.B.(4), revised position title to “Manager, Materials Management and Contracts”, per MPRR 43789.

Page 1, para 1.B.(5), revised position title to “Manager, Materials Management and Contracts”, per MPRR 43789.

Chapter 02, Section 01, Receiving Parts and Materials Function (Ref. MNT 1.11.9, MNT 2.3.1, MNT 2.3.2, MNT 2.3.3, MNT 4.6.5, MNT 4.7.1, MNT 4.7.2)

Page 3, para 3.C., deleted “will be reported through PMI XMPO52B to the Purchasing Department for dispo-sition”, per MPRR 43789.

Page 3, para 3.E.(1), deleted “from either a truck shipment or from Sort, in”, per MPRR 43789.

Page 9, 4.H., deleted NOTE 7, per MPRR 43789.

REVISION HIGHLIGHTS


Chapter 02, Section 06, Disposition of Failed Parts

Page 2, para 2.B.thru D., revised procedures per markup, per MPRR 43789.

Chapter 02, Section 07, Loans/Rentals/Exchanges/Parts Pooling of Parts and Materials (Ref. MNT 4.3.2)

Page 2, para 3.B.(2), deleted “II” from position title, per MPRR 43789.

Page 3, para 3.B.(3)(c), replaced “fax” with “scan”, per MPRR 43789.

Page 3, para 3.B.(3)(d), deleted “, then forward all faxed documentation to the Receiving Inspector or Inspec-tion Supervisor for final review”, per MPRR 43789.

Page 3, para 3.B.(5), deleted “and return all supplier documentation to the Materials Specialist. Material Spe-cialist will hand carry documentation to Receiving Inspection”, per MPRR 43789.

Page 4, para 4., deleted procedure; renumbered subsequent steps, per MPRR 43789.

Page 8, para 4.C.(4)(a), deleted “II” from position title, per MPRR 43789.

Chapter 02, Section 12, COI/WI Procedures Materials Management

Page 1, deleted entire section; “reserved for future use”, per MPRR 43789.

Chapter 02, Section 19, Creating 8130-3 Form for Items Being Sold from Stock to Customers (Ref. MNT 2.3.2)

Page 1, para 3.A., revised position title to “Director, Quality Control”; deleted “or the Manager of Quality Control for ABX Material Services”, per MPRR 43789.

Chapter 03, Section 01, Repair Supplier Selection and Approval

Page 1, para 1.A., deleted “Technical Services Department and the”, per MPRR 43789.

Page 1, para 2.B., replaced “Technical Services” with “Quality Control”, per MPRR 43789.

Page 1, para 2.B., replaced “Supplier Master Maintenance File” with “Approved Vendor List”, per MPRR 43789.

REVISION HIGHLIGHTS


Chapter 04, Section 01, Hazardous Material

Page 1, para 1.B., deleted “Material”; added “(SDS), per MPRR 43789.

Page 1, para 1.C., deleted “M” from MSDS, per MPRR 43789.

Page 1, para 1.E., deleted “M” from MSDS; added “The SDS can also be accessed online through ABX.net”, per MPRR 43789.

Page 1, para 1.G., deleted step; renumbered subsequent steps, per MPRR 43789.

Page 1, para 1.G., deleted “M” from MSDS, per MPRR 43789.

Chapter 05, Section 02, Receiving Inspection Requirements (Ref. MNT 2.3.2, MNT 2.3.3, MNT 4.6.5, MNT 4.7.1)

Page 5, para 7.B., revised position title to “Director, Quality Control”, per MPRR 43789.

Page 5, para 9.A., deleted para; renumbered subsequent paras, per MPRR 43789.

Chapter 05, Section 06, Engine Tagging Procedures

Page 1, para 1.A.(1), revised department name to “Technical Operations”, per MPRR 43789.

Page 1, para 1.A.(2), deleted step, per MPRR 43789.

Page 1, para 1.B., replaced “Services” with “Controller”, per MPRR 43789.

Page 1, para 1.B.(1), replaced “Services” with “Controller”, per MPRR 43789.



Page 1, para 1.C., deleted step C.; renumbered subsequent steps, per MPRR 43789.

Page 1, para 1.D., replaced “Maintenance Contracts” with “Materials Management”, per MPRR 43789.

Page 1, para 1.D.(1) thru (2), deleted steps; renumbered step (a) and (b) to “(1)” and “(2)”, per MPRR 43789.

REVISION HIGHLIGHTS


Page 1, para 1.D.(3), deleted step, per MPRR 43789.

Chapter 06, Section 02, Outbase Inventory Audit Operating Procedures

Page 1, added “Self” to title, per MPRR 43789.

Page 1, para 1.A., added “Self”; deleted “Quality Control personnel will conduct physical Inventory Audits”; added “Self” before Audits, per MPRR 43789.

Page 1, para 1.B.(1)(b), deleted step; renumbered subsequent steps, per MPRR 43789.

Page 1, para 1.B.(2), added “Self” before Audit, per MPRR 43789.

Page 1, para 1.B.(3)(a), replaced “QA014” with “M-322”; deleted “e-mailed, faxed, hand carried or sent via COMAT”; added “sent”; “and ABX Quality Control”, per MPRR 43789.

Page 1, para 1.B.(3)(b), revised position title to “Director, Line Maintenance”, per MPRR 43789.

Chapter 06, Section 04, Authorization to Manufacture

Page 1, deleted entire section; “reserved for future use”, MPRR 43789.

Chapter 06, Section 06, M&E Purchase Requisition, Invoices, & Accrual Signature Thresholds

Page 1, para 2.A.(1), deleted “AOG Specialist”, per MPRR 43789.

Page 1, para 2.A.(2), revised position title to “Manager, Materials Management and Contracts”, MPRR 43789.

Page 1, para 2.A.(3), revised position title to “Director, Technical Operations”, per MPRR 43789.

Page 2, para 2.A.(6)NOTE, revised position title to “Director, Strategic Planning”; “Director, Treasury”, per MPRR 43789.

Page 2, para 2.B.(1)(a), replaced “$50,000” with “$10,000”, per MPRR 43789.

Page 2, para 2.B.(1)(b), replaced “$50,000” with “$10,000”; revised position title to “Manager, Materials Management and Contracts”, per MPRR 43789.

Page 2, para 2.B.(1)(c), replaced “Services” with “Operations”, per MPRR 43789.

REVISION HIGHLIGHTS


Page 2, para 2.B.(1)(d), revised position title “VP, Aircraft Maintenance”, per MPRR 43789.

Page 2, para 2.B.(2)(a), revised position title to “Manager, Heavy Maintenance”, per MPRR 43789.

Page 2, para 2.B.(2)(b), replaced “Services” with “Operations”, per MPRR 43789.

Page 2, para 2.B.(2)(c), revised position title to “VP, Aircraft Maintenance”, per MPRR 43789.

Page 2, para 2.B.(3)(b), revised position title to “VP, Aircraft Maintenance”, per MPRR 43789.

Page 3, para 2.B.(4)(a), revised position title to “Director, Technical Operations”, per MPRR 43789.


Page 3, para 2.B.(4)NOTE, revised position title to “Manager, Materials Management and Contracts”; “Man-ager, Heavy Maintenance”; replaced “Services” with “Operations”, per MPRR 43789.

Page 3, para 2.B.(5)(a), revised position title to “Director, Technical Operations”, per MPRR 43789.


Chapter 06, Section 07, Deferred Items Monitoring and Reporting

Page 1, para 1.A.(4), deleted second and third paragraphs of this step, MPRR 43789.

Page 2, para 1.D.(2), deleted “Coordinate return of part with Outbase Planner/Provisioner”, per MPRR 43789.

Page 2, para 1.E., deleted “II” from position title, per MPRR 43789.

Page 2, para 1.H. and I, deleted steps, per MPRR 43789.

Chapter 06, Section 12, ABX Inventory Held at Heavy Maintenance Vendors

Page 1, para 2.A., revised position title to “Manager, Materials Management and Contracts”, MPRR 43789.

Page 1, para 2.A.(1), revised position title to “Manager, Materials Management and Contracts”; replaced “part(s) allocation” with “part allocations”, per MPRR 43789.

Page 1, para 2.A.(3), deleted step, per MPRR 43789.

REVISION HIGHLIGHTS


Page 1, para 2.B., revised position title to “Technical Operations”, per MPRR 43789.

Chapter 06, Section 15, Counter to Counter Part Requests from MX Control

Page 1, deleted entire sections; “reserved for future use”, MPRR 43789.

Chapter 06, Section 16, PMI COMAT Program

Page 1, para 1., corrected typo, MPRR 43789.

Chapter 07, Section 01, Customer Aircraft - Off Unit Procedures

Page 1, deleted entire section from manual, MPRR 43789.

Chapter 07, Section 02,

Deleted entire section from manual, MPRR 43789.









REVISION HIGHLIGHTS






REVISION HIGHLIGHTS



Chapter 03, Section 01, Repair Supplier Selection and Approval

Page 1, para 1.B., replaced “Approval” with “Request”, per MPRR 43487.

REVISION HIGHLIGHTS



Chapter 01, Section 03, Materials Management Duties and Responsibilities

Page 1, para 1., added “and Contracts” to para title, per MPRR 42422.

Page 1, para 1.A., revised job title, “Director, Technical Operations”, per MPRR 42422.

Page 1, para 1.B., added new step B., “Materials Management Duties and Responsibilities”, per MPRR 42422.

Page 1, para 1.B.(2), revised step to clarify, “Directly in charge of all covered...”, per MPRR 42422.

Page 1, para 1.B.(3), deleted “instructions and information”, per MPRR 42422.

Page 1, para 1.B.(4), revised step to clarify “Any or all duties of the Manager...”, per MPRR 42422.

Page 1, para 1.B.(5), revised job title “Manager, Materials Manager”, per MPRR 42422.

Page 1, para 1.B., deleted old step B. “Additional Responsibilities”; renumbered subsequent steps, per MPRR 42422.

Page 2, para 1.C., revised step C.(1) thru (10), “Contracts Duties and Responsibilities”, taken from GMM 02.03.03, pages 1 and 2, per MPRR 42422.

Page 2, para 2.A., revised job title “Manager, Materials Management”, per MPRR 42422.

Page 3, para 3.A., revised job title “Manager, Materials Management”, per MPRR 42422.

Page 3, deleted para 4., “Maintenance Contracts”, per MPRR 42422.

REVISION HIGHLIGHTS



Chapter 01, Section 02, Technical Services and Materials

Page 1, revised MNT references, per MPRR 42390.

Chapter 02, Section 01, Receiving Parts and Materials Function


Chapter 02, Section 02, Handling of Parts and Materials


Page 1, para 1.C., revised reference to “Line Maintenance Procedures Manual Chapter 02, Section 09”, per MPRR 42379.

Chapter 02, Section 03, Storage of Parts and Materials


Page 2, para 3.A.(6), deleted step; renumbered subsequent steps, per MPRR 42371.

Chapter 02, Section 04, Shelf Life Procedures


Chapter 02, Section 07, Loans/Rentals/Exchanges/Parts Pooling of Parts and Materials


Page 4, para 3.B.(6), added “They will enter a memo to identify...” to step, per MPRR 42308.

REVISION HIGHLIGHTS


Chapter 02, Section 19, Creating 8130-3 Form for items Being Sold From Stock to Customers


Chapter 05, Section 01, Receiving Inspection Function


Page 1, para 1.A., replaced “who are qualified” with “that are authorized”, per MPRR 42904.

Page 1, para 1.A.(1), replaced step (c) text with “M-93 Employee...”; added steps (d), 1, 2, and (2) to proce-dures, per MPRR 42904.

Chapter 05, Section 02, Receiving Inspection Requirements


Chapter 05, Section 03, Receiving Inspection Procedures


Chapter 06, Section 11, Materials Management Cannibalized Parts Activity


Chapter 06, Section 14, Flyaway Spares Kit Inspection Procedures


REVISION HIGHLIGHTS




Page 2, para 2.A.(3), added “(Ref 14 CFR 45.15), per MPRR 42307.

Page 2, para 2.A.(a) thru 2.A.(b)2, replaced data to clarify procedures, per MPRR 42307.

Page 3, para 2.B.(4), replaced step with new data, “Critical parts. Each person...”, per MPRR 42307.

REVISION HIGHLIGHTS



Chapter 06, Section 06, M&E Purchase Requisition, Invoices, & Accural Signature Thresholds

Page 2, para 2.B.(2)(a), added “Manager of Heavy Maintenance”, per MPRR 42710.

Page 3, para 2.B.(4) NOTE, added “Manager of Heavy Maintenance”, per MPRR 42710.

REVISION HIGHLIGHTS




Page 1, para 1.A., added para (1), “A qualified ABX Receiving Inspection...”, per MPRR #42539.

REVISION HIGHLIGHTS




Page 7, para 4., Aircraft Parts Documentation Matrix, revised Part Suppliers in second row, “STC, PMA, TSOA, E-TSO, CAN-TSO”, per MPRR 42537.

Page 13, para 5.AC., added “(Parts marked E-TSO are manufactured...)”, per MPRR 42538.

REVISION HIGHLIGHTS




Page 2, Item 2.A.(3) added text regarding Approved Vendor List, per MPRR 42764.

REVISION HIGHLIGHTS



Chapter 02, Section 19, Creating 8130-3 Form For Items Being Sold From Stock to Customers

Page 1, Item 1.A. revised “FAA Order 8130.21F” to “FAA Order 8130-21 as revised”, per MPRR 40042.

Page 1, Item 2.B. revised “OEM repairs” to “approved repairs”, per MPRR 40042.

Page 2, Item 3.B. “Block-by-Block Instructions for Completing Form 8130-3” rewritten, per MPRR 40042.

REVISION HIGHLIGHTS



Chapter 05, Section 03, Receiving Inspection Procedures

Page 2, Item 1.G.:

- Revised “F5” to “F4”;

- Revised “Repair vendors” to “Approved repair vendors”;

- Revised “Purchasing vendors” to “Approved purchasing vendors”;

- Added “If any of the required fields are blank, the vendor is unapproved. Follow the Receiving Inspection Rejection process outlined in this section, and place the component in quarantine”, per MPRR 40735.

REVISION HIGHLIGHTS



Chapter 01, Section 02, Technical Services and Material

Page 1, Item 1. deleted “MNT 2.3.3”; added “MNT 4.6.2”, per MPRR 42640.


Page 1, Item 1. added “MNT 4.6.5”, per MPRR 42640.

Chapter 02, Section 02, Handling of Parts and Materials

Page 1, Item 1. added “(Ref. MNT 4.7.4)”, per MPRR 42640.

Chapter 02, Section 03, Storage of Parts and Materials


Page 1, Item 3.A.(3) deleted “(IATA Ref. MNT 4.6.3)”, per MPRR 42640.

Chapter 02, Section 04, Shelf Life Procedures



Page 1, Item 1. deleted “MNT 2.3.2, MNT 4.10.1”; added “MNT 2.3.3, MNT 4.6.5”, per MPRR 42640.


Chapter 06, Section 14, Flyaway Spares Kit Inspection Procedures


REVISION HIGHLIGHTS




Page 15, Item 6.A.(6) revised “Use only heavy-duty tugs to move the JT9 and CF6 engines. They have HGXXXX markings on the rear of the tug...” to “Use only heavy-duty tugs to move ABX engines. They have HTXXXX makings on the rear of the tug...”, per MPRR 43179.

Page 15, deleted Item 6.A.(7) “A tow bar has been fabricated for the JT9 and CF6 engine movements. This tow bar is strictly used on these engine moves and is identified by the markings “CF6/JT9 ENGINES ONLY”; renumbered subsequent items, per MPRR 43179.

Chapter 02, Section 17, Outbase Contract Maintenance Inventory Procedures

Page 1, Item 1.A. revised “Contract Agency Personnel will use the following reports and procedures to ensure the proper allocation...” to “Contract Agency Personnel will ensure the proper allocation...”, per MPRR 43180.

Page 1, Item 2. revised title from “Outbase Shelf Life Expiration Report” to “Outbase Shelf Life Inventory”, per MPRR 43180.

Page 1, Item 2.A. deleted “...Materials Management will fax a copy of the “Outbase Shelf Life Expiration Report” each month indicating those items having a shelf life. The Contract Agency Personnel will ensure all shelf life dates indicated on the report agree with shelf life dates on parts in inventory. All discrepancies will be noted on the report, and a completed report will be faxed to Materials Management”, per MPRR 43180.

CHAPTER:

SECTION:

PAGE:

LEP

1

REV. NO.:DATE:

00

SECTION PAGE SECTION PAGE DATE DATECHAPTER/ CHAPTER/

MATERIALS MANAGEMENT/RECEIVING INSPECTIONPROCEDURES MANUAL

9501-08-19

LEP 1 01-08-19Preamble 1 01-08-19Contents 1-7 01-08-19

CH 0101 1 08-27-0902 1-4 01-08-1903 1-4 01-08-19

CH 0201 1-15 01-08-1902 1-3 12-29-1703 1-2 12-29-1704 1-3 12-29-1705 1-3 10-27-0906 1-2 01-08-1907 1-11 01-08-1908 1-3 10-22-1509 1 08-27-0910 1 08-27-0911 1 08-27-0912 1 01-08-1913 1 08-27-0914 1 08-27-0915 1 08-27-0916 1 08-27-0917 1 03-24-1618 1 08-27-0919 1-3 01-08-19

CH 0301 1 01-08-19

CH 0401 1-2 01-08-19

CH 0501 1-6 12-29-1702 1-8 01-08-1903 1-9 12-29-17

04 1 08-27-0905 1 08-27-0906 1-2 01-08-19

CH 0601 1 09-10-1002 1-2 01-08-1903 1 08-27-0904 1 01-08-1905 1 10-22-1506 1-3 01-08-1907 1-2 01-08-1908 1 08-27-0909 1 08-27-0910 1-6 08-27-0911 1-2 12-29-1712 1-2 01-08-1913 1 08-27-0914 1-2 08-10-1715 1 01-08-1916 1-3 01-08-19

APPENDIX01 1-3 02-02-10

CHAPTER:

SECTION:

PAGE:

Preamble

1

REV. NO.:DATE:

00


9501-08-19

Chapter 00, Section Preamble

PREAMBLE1. General

A. Materials Management

(1) Sections of this manual detail Policies and Procedures pertinent to the ABX Air Materials Management process. These procedures are applicable to ABX Air or any third party service provider.

(2) The Manager, Materials Management and Contracts is responsible for the quality of and has the authority to establish and modify the policies, procedures, instructions, and information for the parts/material control/SUP process.

(3) No revisions to this manual shall be made without prior management approval from Materials Management.

B. Receiving Inspection Process

(1) The quality requirements for parts and materials used in the maintenance and alterations of certificated aircraft are specified in FAR 43, Sec. 43.13. Replacement parts are not eligible for use on certificated aircraft unless their eligibility for installation has been established.

(2) Sections of this manual serve as a guideline for Receiving Inspection. It is also designed to ensure that all incoming parts meet the requirements of current FAR 43 and ABX Air policies and standards.

CHAPTER:

SECTION:

PAGE:

Contents

1

REV. NO.:DATE:

00

9501-08-19


CHAPTER 01, SECTION 01

THIS SECTION IS RESERVED FOR FUTURE USE


TECHNICAL SERVICES AND MATERIAL (REF. MNT 4.5.3, MNT 4.6.1, MNT 4.6.2)Stores . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Material Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Material Support/AOG Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Warranty Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Material Support/AOG Desk Departmental Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Aircraft Stores Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Training Matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4


MATERIALS MANAGEMENT DUTIES AND RESPONSIBILITIESManager, Materials Management and Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Material Planner/Provisioner and/or Material Specialist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2AOG Specialist and Material Specialist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3


RECEIVING PARTS AND MATERIALS FUNCTION (REF. MNT 1.11.9, MNT 2.3.1, MNT 2.3.2, MNT 2.3.3, MNT 4.6.5, MNT 4.7.1, MNT 4.7.2)

General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Receiving Aircraft, Engine, and Avionics Parts - Receiving Inspection (Ref. MNT 2.3.3) . . . . . 2Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Aircraft Parts Documentation Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Explanation of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Loading/Unloading/Transporting and Receiving Engines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15


HANDLING OF PARTS AND MATERIALS (REF. MNT 4.6.3, MNT 4.7.3, MNT 4.7.4)General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Components Requiring Extreme Care or Caution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2


STORAGE OF PARTS AND MATERIALS (REF. MNT 4.7.4)General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

CHAPTER:

SECTION:

PAGE:

Contents

2

REV. NO.:DATE:

00

9501-08-19


Storage Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


SHELF LIFE PROCEDURES (REF. MNT 1.11.9, MNT 4.6.4)General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Monitoring and Dispositioning of Shelf Life Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1When a Stocked Component Has a Shelf Life Added, Updated, or Removed . . . . . . . . . . . . . . . 2


SHIPPING/PACKAGING/CRATING PARTS AND MATERIALSGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Packaging and Crating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Shipping of Parts and Materials. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2


DISPOSITION OF FAILED PARTSUnserviceable Component Disposition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Parts Removed for Troubleshooting (Other Than RALM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2


LOANS/RENTALS/EXCHANGES/PARTS POOLING OF PARTS AND MATERIALS (REF. MNT 2.3.2)

General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Exchange for Parts and Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Loans of Parts and Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Rental/Sale of Parts/Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Parts Dropped Shipped to an Outbase Line Station. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8


OUTBASE PARTS AND MATERIALS REPLENISHMENTGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Parts Riding Aircraft . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Return of Outbase Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Station Review and Purge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

CHAPTER:

SECTION:

PAGE:

Contents

3

REV. NO.:DATE:

00

9501-08-19







MONITOR AND CONTROL OF OFF-WING LIFE LIMITED COMPONENTSGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Operating Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


THIS SECTION RESERVED FOR FUTURE USE




SCRAP REVIEW PROCEDURESGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Materials Specialist Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


REPAIR HOLDGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1




OUTBASE CONTRACT MAINTENANCE INVENTORY PROCEDURESGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Outbase Shelf Life Inventory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Outbase Shelf Life Expired Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Return of Outbase Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

CHAPTER:

SECTION:

PAGE:

Contents

4

REV. NO.:DATE:

00

9501-08-19



SIMULATOR PARTS PROCEDURESGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Simulator Part(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1ABX Active Inventory Part(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


CREATING 8130-3 FORM FOR ITEMS BEING SOLD FROM STOCK TO CUSTOMERS (REF. MNT 2.3.2)

Purpose. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


REPAIR SUPPLIER SELECTION AND APPROVALGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


HAZARDOUS MATERIALGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


RECEIVING INSPECTION FUNCTION (REF. MNT 2.3.1, MNT 4.5.6)General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Identification of Approved Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Parts, Appliances and Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Know Your Supplier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6


RECEIVING INSPECTION REQUIREMENTS (REF. MNT 2.3.2, MNT 2.3.3, MNT 4.6.5, MNT 4.7.1)

General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Receiving Parts From the Vendor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Vendor Rejected Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Outbase Comat. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Emergency Equipment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Part Numbers - Part Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4ABX Air Assigned Serial Numbers and ASN Identifier Process. . . . . . . . . . . . . . . . . . . . . . . . . . 5

CHAPTER:

SECTION:

PAGE:

Contents

5

REV. NO.:DATE:

00

9501-08-19


Quarantine Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Receiving Inspection of Assemblies at Substantial Heavy Maintenance Vendors . . . . . . . . . . . . 5Receiving Inspection of Assemblies Flagged for “Technical Review” (Ref. MNT 2.3.3) . . . . . . 6Conformity Inspection of Parts Manufactured on a PFEA or PFR . . . . . . . . . . . . . . . . . . . . . . . . 7Procedure for Returning to Stock QEC Components From Removed Engines . . . . . . . . . . . . . . 8


RECEIVING INSPECTION PROCEDURES (REF. MNT 4.6.5)Receiving Inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Receiving Inspection Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Receiving Inspection Reject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6EO Update Program Option 30/31, PO56HA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7EO Compliance Maintenance Option 30/35, PO39S. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8




SHELF LIFE CONTROLLED COMPONENTSGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


ENGINE TAGGING PROCEDURESOff-Wing Roles and Responsibilities for Aircraft Engines and APUs Removed from Aircraft . . 1


MATERIAL SUPPORT/AOG DESKResponsibility/Daily Job Duties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


OUTBASE INVENTORY SELF AUDIT OPERATING PROCEDURESGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

CHAPTER:

SECTION:

PAGE:

Contents

6

REV. NO.:DATE:

00

9501-08-19







INVENTORY ADJUSTMENTSGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


M&E PURCHASE REQUISITION, INVOICES, & ACCRUAL SIGNATURE THRESHOLDSGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Authorization Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


DEFERRED ITEMS MONITORING AND REPORTINGGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1






KITTING MENUGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


MATERIALS MANAGEMENT CANNIBALIZED PARTS ACTIVITY (REF. MNT 2.3.2)General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1


ABX INVENTORY HELD AT HEAVY MAINTENANCE VENDORSInventory Management Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Management of ABX Inventory at Heavy Maintenance Vendor(s). . . . . . . . . . . . . . . . . . . . . . . . 1

CHAPTER:

SECTION:

PAGE:

Contents

7

REV. NO.:DATE:

00

9501-08-19





FLYAWAY SPARES KIT INSPECTION PROCEDURES (REF. MNT 4.6.1, MNT 4.6.2)General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Flyaway Spares Kit Inspection and Inventory Process and Procedures . . . . . . . . . . . . . . . . . . . . 1Flyaway Spares Kit Replenishment Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2




PMI COMAT PROGRAMGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

CHAPTER APPENDIX 1, SECTION 01

SUSPECTED UNAPPROVED PARTSGeneral. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Suspected Unapproved Parts (SUP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Discussion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

01


5008-27-09

Chapter 01, Section 01


CHAPTER:

SECTION:

PAGE:

02

1

REV. NO.:DATE:

01


9501-08-18


TECHNICAL SERVICES AND MATERIAL (Ref. MNT 4.5.3, MNT 4.6.1, MNT 4.6.2)

1. Stores

Provide prompt part support for maintenance of all ABX Air aircraft at ILN, outbase stations, and third party maintenance facilities. Provide a comprehensive training program for all stores personnel.

2. Material Control

Ensure availability of all parts and raw material to support line and outbase maintenance, C-checks, and aircraft mods. Review of active and inactive Rotable, Repairable, and Expendable inventories part(s) and material required to meet all schedules and service levels, as needed. Also responsible for the disposition of inactive inventory.

3. Material Support/AOG Desk

Support all ABX Air line and heavy maintenance requirements. Work closely with ABX Air line maintenance at ILN/outbase, Maintenance Control, outside heavy maintenance facilities, and support other airlines’ operational requirements. This includes utilizing current ABX assets through the Purchasing, Loan, and Exchange Process. Determine and coordinate the method of movement (truck, airline, etc.) to ensure parts and materials arrive at the intended destination to meet all parts requirements.

4. Warranty Administration

Process warranty claims with suppliers as required. Monitor materials for warranty action, compile data for tracking and analyzing warranty activity.

5. Contracts

To meet and exceed the needs of the Maintenance and Engineering organization with the respect to contractual arrangements regarding airframe, engines and service requirements. Maintain an active and responsible role in cost and performance results which has a direct reflection on the profitability of the company while sustaining the highest level of ethical conduct in every aspect of our dealings with suppliers and our fellow employees.

CHAPTER:

SECTION:

PAGE:

02

2

REV. NO.:DATE:

01


9501-08-18

6. Material Support/AOG Desk Departmental Training

A. General

(1) Training programs will be developed to meet the operational needs of the Aircraft Maintenance organization and will be conducted in the fashion that best suits the course content, media, and target population. This determination will be made by the Manager, Materials Management and Contracts or designee.

(2) Training may be conducted using various formats such as formal classroom discussion, simulation, self-study, handouts, one-on-one, OJT, etc.

(3) Training may be accomplished by a contracted outside agency, or in-house by qualified ABX Instructors or qualified trainers.

B. Stores Training

(1) ABX Air may use contracted labor to perform Stores functions, including Shipping, Receiving, Warehousing, and general Aircraft Stores duties. Training of contracted Stores personnel will be conducted by qualified delegated trainers using ABX developed training materials.

(2) All newly hired contracted Stores personnel who will be performing ABX Air Stores duties will be required to complete ABX Stores/Materials Management initial training. Recurrent training will be based upon any significantly new or changing program requirements, department standards/practices, or as indicated in the Materials Management/Receiving Inspection Procedures Manual.

(3) Training records of qualified delegated trainers will be maintained by the Manager, Materials Management and Contracts (Ref. GMM 03.01).

(4) Training records of individual Stores employees will be maintained by the applicable contracted organization, a record of which will be provided to ABX upon demand.

C. See Training Matrix (Figure 1).

CHAPTER:

SECTION:

PAGE:

02

3

REV. NO.:DATE:

01


9501-08-18

7. Aircraft Stores Responsibilities

A. Ensure that all items received for ABX Air are the proper quantity, description, and condition as ordered. Ensure that all ABX Air parts and material items shipped from ABX Air are properly packaged and have proper documentation, including hazardous and U.S. Customs paperwork, when required.

B. Ensure that storage facilities are adequate for the safekeeping and easy retrieval of all parts and materials.

C. Ensure all aircraft parts/materials shelf life limits are monitored in accordance with ABX Air Shelf Life Limit policy.

D. Ensure all station spare parts are replenished through normal handling procedures and AOG requirements are met.

CHAPTER:

SECTION:

PAGE:

02

4

REV. NO.:DATE:

01


9501-08-18

8. Training Matrix

Training MatrixFigure 1

MUSTHAVE

STORESMUSTHAVE

ABX MATERIAL SUPPORT/AOG

PMI Familiarization X XAircraft Familiarization XAOG Responsibility Familiarization XRequisitions XPurchase Orders X XRepair Orders X XPart Availability X XPart Sparing Review XPart Tracking XPicklist Creation X XWarehouse Transfers X XCannibalization Review XOff-Site Maintenance Vendors XReceiving X XC-Check and Mod Requirements XDaily Reports XCounter-to-Counter Shipments X XComat Shipment X XTrucking Shipment X XCharter Shipment XHazmat Regulations X XSurplus Sales Procedures X XApproval Dollar Thresholds XCustomer Aircraft Procedures XOutbase Inventory Management XOutbase Shelf Life Items XMovement of Outbase Inventory XPart Loans XPart Borrows XPart Exchanges XLoan, Borrow, Exchange Report XCustoms Requirements X

CHAPTER:

SECTION:

PAGE:

03

1

REV. NO.:DATE:

01


9501-08-19


MATERIALS MANAGEMENT DUTIES AND RESPONSIBILITIES

1. Manager, Materials Management and Contracts

A. Reports to the Director, Technical Operations.

B. Materials Management Duties and Responsibilities

(1) Responsible for the overall operation and management of Materials Management and Airframe Contract functions.

(2) Directly in charge of all covered work performed by maintenance providers on component repairs.

(3) Has the responsibility and authority for the quality, establishment, and modification of policies, procedures, controls, process measurements and interfaces of the processes listed below.

(a) Parts storage, safekeeping, and accountability of the active aircraft parts inventory.

(b) Parts/Material Control/SUP process

(c) Component Repair

(d) Materials Management/Receiving Inspection Manual

(e) AOG part procurement

(4) Any or all duties of the Manager, Materials Management and Contracts may be delegated to any qualified individual as deemed necessary; however, such delegation does not relieve the Manager, Materials Management and Contracts of the overall responsibility.

(5) While providing oversight of the ongoing ABX Air Tool Calibration Program as a delegate of the DQC, Manager, Materials Management and Contracts reports to the DQC.

(6) Supervises the Material Planner/Provisioner, AOG Specialist(s), and Material Specialist(s).

CHAPTER:

SECTION:

PAGE:

03

2

REV. NO.:DATE:

01


9501-08-19

(7) Perform any other duties as assigned.

C. Contracts Duties and Responsibilities

(1) Manages and oversees Heavy Maintenance, Aircraft Washing, and Painting contracts for aircraft.

(2) Manages and oversees contracts for the repair/overhaul of aircraft components and administers aircraft tire CPL maintenance agreement.

(3) Analyze and interpret trends in service and performance of suppliers for quality, capabilities and value.

(4) Solicit bids, evaluate proposals and develop/negotiate contracts for maintenance of aircraft components.

(5) Review for contractual terms and conditions, and approve for payment all invoices associated with above contracts.

(6) Coordinate contracts with ABX management, legal and technical staff.

(7) Monitor contractual turn times.

(8) Administer warranty claims on all maintenance contracts.

(9) Review unsolicited supplier proposals for maintenance of aircraft components.

(10) Overall responsibility to ensure all assigned departmental personnel are trained, knowledgeable and actively engaged in SMS policies and procedures.

2. Material Planner/Provisioner and/or Material Specialist

A. Reports to the Manager, Materials Management and Contracts and is responsible for, but not limited to, the following:

(1) MOD provisioning

(2) Engineering Authorization (EA) Core Reviews

(3) Review and authorize Part Change Forms (PCFs)

(4) Surplus Material Transfer Authorization

CHAPTER:

SECTION:

PAGE:

03

3

REV. NO.:DATE:

01


9501-08-19

(5) Review Parts Projection Report for future requirement.

(6) Review cannibalizations.

(7) Review scrap reports and take action as necessary.

(8) Component Repair PIL review.

(9) Vendor parts solicitation review.

(10) Repairable/Rotable component review.

(11) Expendable inventory parts review.

3. AOG Specialist and Material Specialist

A. Reports to the Manager, Materials Management and Contracts and is responsible for, but not limited to, the following:

(1) Provide and coordinate all AOG/critical material requirements for ABX line aircraft.

(2) Initiate and monitor all required loans/borrows/exchanges with other airlines and vendors to meet ABX parts requirements and support.

(3) Initiate and monitor Purchase Orders, Exchange Orders, Loans, and Rentals generated by the AOG Desk.

(4) Approve the sale/loan of active inventory to other airlines and ABX Surplus Sales.

(5) Review, process, and procure replacements of Rotable and Repairable parts that have been cannibalized.

(6) Coordinate and control all aircraft flyaway kits.

(7) Monitor, maintain, and replace all Rotable and Repairable parts required for outbase station and flyaway kit shelf life inventories.

(8) Monitor with Maintenance Control all spare Rotable/Repairable parts riding aircraft.

CHAPTER:

SECTION:

PAGE:

03

4

REV. NO.:DATE:

01


9501-08-19

(9) Initiate and monitor Purchase Requisitions generated by the AOG Desk.

(10) Analyze Rotable and Repairable inventory levels and re-order points.

(11) Monitor and coordinate replacement of calibrated tooling at outbase stations.

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

02


9501-08-19


RECEIVING PARTS AND MATERIALS FUNCTION (Ref. MNT 1.11.9, MNT 2.3.1, MNT 2.3.2, MNT 2.3.3, MNT 4.6.5, MNT 4.7.1, MNT 4.7.2)

1. General

A. This section outlines policy and procedure for the receiving of all components and/or materials acquired by ABX Air.

B. All incoming parts and materials will be inspected by Stores for conformity to the Purchase/Repair Order and Vendor documentation (see Figure 1 for Aircraft Parts Documentation Requirements), shipping damage, and evidence of corrosion or other deterioration. Aircraft, engine, and avionics parts which fail to pass the receiving inspection will be placed in a quarantine area pending disposition by Technical Services. Aircraft rotables, repairables, engines, and avionics parts which are accepted shall be referred to the Receiving Inspector (see paragraph 2).

C. All components/materials will have certification documents as required under the Suspected Unapproved Parts Program (refer to the Aircraft Parts Documentation Requirements matrix). The Stores personnel will attach this documentation to the stocking ticket to be filed after the components/materials are stocked. If the required certifying documents are not included or the components/materials fail to pass the receiving inspection, the Stores personnel will notify Purchasing and hold the material pending receipt of the certification or disposition instructions. When parts or material require detailed or specialized inspection techniques, the Stores personnel will notify Purchasing, who will in turn notify the Requisitioner, so that the required inspection can be made.

D. Incoming raw stock materials, such as those used for the fabrication of parts (sheet metal or bar stock), shall have a tag affixed or a stamping applied which will show the ABX Air Purchase Order Number.

E. When receiving Life Limited parts on a Purchase Order, Exchange Order, or Loan Order in any condition other than new, PMI will require the TSN and/or TSO fields to be filled in. When the Stores personnel press ENTER to close out the receipt, the TSN and the CSN field will be highlighted. The Stores personnel will move two spaces in and put in an “UNK” to change the hours and minutes field to UNK. The part and paperwork will then be forwarded to the Receiving Inspector who will verify the times from the certification paperwork and update the TSN and/or TSO fields accordingly.

CHAPTER:

SECTION:

PAGE:

01

2

REV. NO.:DATE:

02


9501-08-19

2. Receiving Aircraft, Engine and Avionics Parts - Receiving Inspection (Ref. MNT 2.3.3)

A. All incoming R and F class parts will be inspected by the Receiving Inspector for conformity to Purchase/Repair Order and vendor documentation. The Receiving Inspector will check all R and F class parts for shipping damage, evidence of corrosion, or other deterioration. Parts which pass Inspection will be tagged with a Part Ident Label signed by the Receiving Inspector and then be placed into Aircraft Stores. Units which fail to pass receiving inspection will be placed in a quarantine area pending disposition by Technical Operations. (Also see GMM Chapter 1, Section 07.05, Part Ident Label Procedures).

B. Only AD related and other than new “E” class parts require a Part Ident Label.

(1) All incoming AD related “E” class materials will be inspected for conformity. If found to be acceptable, the Receiving Inspector will process them through PMI, sign the Part Ident Label, and release them to Aircraft Stores for storage. If they are not acceptable, the Receiving Inspector will process a Purchase Order Discrepancy. The materials will be kept in quarantine until disposition instructions are received from the Purchasing Agent.

(2) All incoming “E” class materials, other than new, will be placed in QLN and inspected for acceptability. If these parts are found to be acceptable, the Receiving Inspector will process them through PMI, sign the Part Ident Label, and release them to Aircraft Stores for storage. If they are not acceptable, the Receiving Inspector will process a Purchase Order Discrepancy. The materials will be kept in quarantine until disposition instructions are received from the Purchasing Agent.

C. When an “E” class part with an “AD CONFORMITY” is issued out, the M44-A must have an Inspection signature on the PIL, and the PIL must accompany the part.

D. When a serviceable “E” class part with an “AD CONFORMITY” is being returned to stock, the signed M44-A must accompany the part.

NOTE: Upon returning the part to stock, the message “Inspection is Required on the M44-A PIL” will appear if this part is AD related. No part will be accepted through the parts window without an “AD CONFORMITY” Inspection signed M44-A PIL.

CHAPTER:

SECTION:

PAGE:

01

3

REV. NO.:DATE:

02


9501-08-19

3. Policy

A. All packages will be separated into serviceable and unserviceable component groups; these groups will be routed to the appropriate incoming/outgoing inspection area.

B. All packages will be opened, and the component/material verified to the paperwork sent with it before the component/material is released from the A/C Stores Receiving.

C. Discrepancies and/or non-conformity of purchased parts and materials, including O-Rings that do not have at least 75 percent of shelf life remaining. O-Rings will be rejected unless otherwise not available.

D. All A/C Stores personnel will perform the Receiving operations within the guidelines of these procedures; all situations requiring the implementation of procedures not outlined in this section must be authorized by ABX Air Materials Management.

E. All ESD expendable material must be received and delivered to the appropriate stocking area contained within the proper conductive bag or capped. All repairable or overhauled components must be received and placed on the Inspection Shelf, and must have protective conductive caps and/or bags.

(1) Once you have received the components/materials, check the materials as follows:

(a) Separate the components/materials into serviceable/unserviceable groups. Route to the proper inspection area.

(b) Process all requests listed on the “hot sheet” first.

(c) Open all packages - match the shipping ticket/packaging slip to the part and verify the following:

1 Part number

2 Quantity

3 Serial Number (Refer to GMM 04.35 for Serial Number Assignment Process.)

(d) Verify that you have required certifications and/or FAA forms for R and F class parts as applicable. Expendable (E class) parts also require certification documents from the vendor verifying that they were

CHAPTER:

SECTION:

PAGE:

01

4

REV. NO.:DATE:

02


9501-08-19

obtained from or manufactured by FAA approved sources. (Refer to Figure 1 for specific documentation requirements.)

1 Airframe, aircraft engine, propeller, and appliance of component replacement parts are acceptable if identified and are accompanied by one or more of the following (see Figure 1 for specific guidelines):

a FAA Production or Type Certificate (PC, TC) holder(e.g., Boeing, Douglas, PWA, GE, etc.). The certificate number is to be listed on certification documents.

b FAA Technical Standard Order (TSO) Number and identification mark on all parts. TSO Certificate is a letter from FAA with a supplement attached listing authorized parts.

c FAA Parts Manufacturer Approval (FAA/PMA) symbol. PMA Certificate is a letter from FAA with a supplement attached listing authorized parts. The part identified should include all applicable dash numbers.

d Authorization from the PAH for direct shipment.

AND

e Shipping tickets, packing lists, invoices and/or other documents which provide evidence that the part was produced by the PAH. Verify, through a visual inspection of the parts and a comparison of the supporting documents, that the actual part and the documentation reflect the same information as the purchase order regarding part number, serial number, and historical information (traceability of the part), as applicable to the part class.

2 FAA form 8130-3 Airworthiness Approval Tag (Ref. FAA order 8130-21and/or Appendix A of ATA Specification 106 for proper completion of the form). May be issued:

a For export of parts manufactured and located in the U.S.A. (Ref. 21.331(A)(1)).

CHAPTER:

SECTION:

PAGE:

01

5

REV. NO.:DATE:

02


9501-08-19

b For identification purposes, for new products only.

c As a return to service for a Class II or Class III product. Work must have been accomplished by a FAR 121/135 Air Carrier or FAR 145 Repair Station.

3 Export Certificate of Airworthiness issued by CAA/NAA of the country of export. Must be from a country with which the United States has a Bilateral Airworthiness Agreement (BAA) or a Bilateral Aviation Safety Agreement (BASA) in effect. Information on the airworthiness certification of aircraft engines, propellers, and related products imported to the U.S. and a summary of the Bilateral Agreements provisions can be found in Advisory Circular 21-2 and FAR 21.500 and 21.502, e.g. JAA form One, Joint Aviation Authorities Airworthiness Approval Tag or Transport Canada Form One (previously Form 24-0078) (applicable to a part exported to the U.S.).

4 Acceptable certification of conformance for a standard part or raw material, e.g. complies with applicable Military Specification (NAS, MS, AN) or SAE, etc. (may include physical and chemical test results).

5 FAR Part 121/129/135 Air Carrier Serviceable Tag. Must be FAR 43.9 return to service.

6 FAR Part 145 Repair Station’s Serviceable Tag. Repair Station number, date of repair/test, and record of the last maintenance performed must be attached to the Serviceable Tag and/or attached to the component.

7 Part or Material Certification Form.

8 Acceptable certification of conformance for Commercial Material or parts not regulated by a government agency, (a) manufactured to a unique specification and is marketed under the identification of the manufacturer, (b) subjected to no particular quality control beyond the manufacturer’s voluntary internal control system; and part or material is not sensitive to airworthiness.

(e) Confirm the packaging of the part identifies the supplier or distributor, and is free from alteration or damage.

CHAPTER:

SECTION:

PAGE:

01

6

REV. NO.:DATE:

02


9501-08-19

(f) Ensure that the shelf life and/or life limit has not expired, if applicable.

(g) Evaluate any visible irregularities (e.g., altered or unusual surface, absence of required plating, evidence of prior usage, scratches, new paint over old, attempted exterior repair, pitting, or corrosion). Verify that the identification on the part has not been tampered with, i.e., stamped over, label or part/serial numbers improper/missing, vibro-etch or serial numbers located at other than the normal location, with the exception of modified parts.

NOTE: If you see anything in this manner, get assistance from Inspection.

(h) Segregate parts of questionable nature and attempt to resolve issues regarding questionable status of part (e.g., obtain necessary documentation if inadvertently not provided, or determine if irregularities are a result of shipping damage and handle accordingly).

(i) All chemicals require Safety Data Sheets (SDS). Any discrepancies shall be forwarded to the Hazmat Coordinator.

(j) Sheet metal and extrusions require a Certificate of Compliance. Raw stock materials used in the manufacture of aircraft parts also require Certificate of Compliance (refer to Figure 1 for more information).

(2) Ensure certain components are kept in the proper packaging to protect them from damage, i.e., indicators, rate gyroscopes, fire bottles, and so on.

(3) All ESDs will be identified by either the industry standard of a circle with a lightning bolt in the center and/or a circle with arrows pointing towards the center. These emblems will be placed in plain sight on the outer packaging of the unit or component. Piece parts as well as components will have a static shielding conductive or protective conductive caps. Ensure that ESDs remain protected with protective bags and/or caps. If they are in a protective bag, you do not take them out. Forward to the appropriate area to be inspected and/or stocked.

CHAPTER:

SECTION:

PAGE:

01

7

REV. NO.:DATE:

02


9501-08-19

4. Aircraft Parts Documentation Requirements

Figure 1

(Purpose: To identify the minimum documents the seller must provide when selling the above listed parts. Individual buyers may require further traceability or other documentation.)

A. Shipping ticket, Packing List, Certification of Conformity, Invoice, etc. from the Type Certificate (TC) or Production Certificate (PC) holder/licensee with the TC/PC number listed.

AIRCRAFT PARTS DOCUMENTATION MATRIX

PartSuppliers

PartCondition

StandardHardware(Note 1)

CommercialHardware(Note 1)

LifeLimited(Note 2)

TimeControlled

(Note 3)

Repairable/Recoverable

ExpendableRawStock

(Note 6)

TC/PCHolder/Licensee

NewRebuilt

A, G, or H A, G, or H A, B, or C A, B, or C A, B, or C A, B, or C H(Note 1)

STC, PMA, TSOA, E-TSO, CAN-TSO

NewRebuilt

A, G, or H A, G, or H B, C, or G B, C, or G B, C, or G B, C, or G H

FAR New E or G E or G B, E, or G B, E, or G B, E, or G B, E, or G H

121/129/ Repaired B, E, or G B, E, or G B, E, or G B, E, or G

135 AirCarrier

Overhauled B, E, or G B, E, or G B, E, or G

FAR 145 New G G G G G G H

Repair Repaired B or F B or F B or F B or F

Station(Inc. MMF)

Overhauled B or F B or F B or F B or F

Foreign New C C C C C C H

Carrier Repaired C (Note 5) C (Note 5) C (Note 5) C (Note 5)

Overhauled C (Note 5) C (Note 5) C (Note 5)

Foreign Mfg New/Rebuilt

C and D C and D C and D C and D H

Supplier (Note 4)

New/Rebuilt

G G G G G G H

Repaired G + B, E, or F G + B, E, or F G + B, E, or F

Overhauled G + B, E, or F G + B, E, or F

CHAPTER:

SECTION:

PAGE:

01

8

REV. NO.:DATE:

02


9501-08-19

B. FAA Form 8130-3

C. JAA Form One and EASA Form One, and Transport Canada Form One (previously Form 24-0078) (see note 5).

D. Written authorization for direct shipment from the Production Approval Holder (PAH).

E. FAR 121/*129/135 Air Carrier Serviceable Tag

*Must be FAR 43.9 Return to Service.

F. FAR Part 145 Repair Station Serviceable Tag.

G. Part or Material Certification.

Where expendable parts are acquired from the serviceable stock of a 121, 129, or 135 carrier, a computer generated pick ticket, shipping ticket, loan/borrow part form, or other paperwork that identified that the part/material came from the carrier will be sufficient documentation to accept the part, provided they are in the PMI Vendor Master File (reference Memo Field for QC approval).

H. Acceptable certification of conformance for commercial materials or parts.

NOTE 1: The documentation must state the appropriate specification the material meets.

NOTE 2: The seller must supply documentation indicating the “Cradle to Grave” history of the part.

NOTE 3: The seller must supply documents indicating hours, cycles and/or days since the last overhaul and the record of work accomplished.

NOTE 4: The seller must have and keep on file all documentation indicating that the part/material was procured from an FAA approved source per this specification.

NOTE 5: The JAA Form One and EASA Form One cannot be accepted for items which have undergone maintenance actions, unless the item is returned to service by a person/organization authorized by the FAA, and is so indicated on the form. The Transport Canada Form One (previously Form 24-0078) is acceptable for return to service In Accordance With applicable FARs.

CHAPTER:

SECTION:

PAGE:

01

9

REV. NO.:DATE:

02


9501-08-19

NOTE 6: All applicable ATA 25, (e.g., Equipment/Furnishing), raw stock material require a FAA burn certification document (excluding metals).

5. Explanation of Terms

A. A. D. (AIRWORTHINESS DIRECTIVE)

Issued by the FAA to identify those products which have been found to be in an unsafe condition and the FAA has prescribed inspections and the conditions and limitations, if any, under which those products may continue to be operated.

B. APPROVED PART

A part which has been approved under FAA regulations pursuant to an operator’s engineering/quality specifications applicable for installation on an aircraft or accessory by virtue of it being described, identified and included in design data utilized to establish the type certification, STC, TSO, or PMA.

C. APIS (APPROVED PRODUCTION INSPECTION SYSTEM)

The system by which a Type Certificate holder is authorized to produce parts without a Production certificate (Ref. FAR Part 21, Subpart F).

D. AS IS

Any airframe, aircraft engine, propeller, appliance, component part or material, the condition of which cannot certainly and accurately be classified and therefore its status is unknown.

E. CERTIFICATED MANUFACTURER

A manufacturer who holds a production approval under CFR 14, Part 21.

F. CERTIFICATE OF CONFORMANCE

A document which certifies conformance to a manufacturer’s process, design, specification and materials, and may include test reports or supporting data.

G. CERTIFICATION OF AIRWORTHINESS FOR EXPORT

CHAPTER:

SECTION:

PAGE:

01

10

REV. NO.:DATE:

02


9501-08-19

A certificate used between countries, holding a bilateral agreement, to export aircraft parts. This certificate identifies the condition of an item (aircraft component/part), that it conforms to its type design, and that it is in a condition for safe operation. Examples of this are the JAA Form 1 and the FAA Form 8130-3.

H. CERTIFICATION DOCUMENT

A document/certification stating that a part conforms to an industry or U.S. specification.

NOTE: Manufacturers of commercial and standard parts are not all certificated by the FAA and therefore may not be subject to FAR requirements.

I. CERTIFICATED PART

A part which is approved by the FAA and manufactured by a certificated person (e. g. Type Certificate holder, Supplemental Type Certificate Holder, production certificate holder, TSO holder or PMA holder).

All of these certifications for manufacture are delineated in the FARs. All of them are subject to an established and approved quality control system which assures that a part in all ways meets its design data.

J. COUNTERFEIT CERTIFICATION

A document that is a false certification with intent to deceive user.

K. COUNTERFEIT PART

A part that has not been approved/certified. It does not meet the tolerances, limitations, and/or specifications delineated in its design data and/or which is not made from materials specified for that design. It is something different than what the original design calls for and it is made, and/or sold, or provided, with the intent to deceive the user.

L. DIRECT SHIP AUTHORITY

A statement from a certificate holder and/or approved manufacturer to a supplier authorizing direct shipment to a buyer and date of the authorization. Domestic and foreign manufacturers (Production Certificate Holders) should authorize their suppliers of parts other than standard or commercial parts, who do not hold FAA certification for manufacture, in writing to provide any direct shipping authority and establish procedures which will ensure that the shipped parts will conform to the type design and

CHAPTER:

SECTION:

PAGE:

01

11

REV. NO.:DATE:

02


9501-08-19

are in an airworthy condition. A copy of the letter to the supplier from the certificate holder authorizing direct shipment and date of authorization should be included with the shipping ticket, invoice, or other transfer document containing a declaration that the individual part was produced under the terms of a FAA production approval. The shipping document should also identify the product on which the part is eligible for installation, and the Production Certificate holder’s production certificate number.

M. FAA FORM 8130-3

Airworthiness Approval Tag, the tag may be used by a Production Approval identification; or for conformity determinations. The form may be used as an approval for return to service by a FAA approved repair station, or an air carrier operating under FAR 121, 127, or 135 with a continuous airworthiness maintenance program; or a Designated Airworthiness Representative to perform certification maintenance functions.

N. FAA - PMA

Parts Manufacturer Approval. FAA / PMA is issued under Subpart K of FAR Part 21(See PMA Below).

O. FAR 121/135 AIR CARRIERS

Air Carriers certificated under Part 121 or 135 of the Federal Aviation Regulations (FARs).

P. FAR 145 REPAIR STATION

A repair station certificated under Part 145 of the Federal Aviation Regulations (FARs).

Q. JAA FORM ONE

The Joint Aviation Authorities form identifying an aircraft part or parts coming into the U.S. from a foreign country that holds a bilateral agreement with the United States for exchange of such parts. May also be used by U.S. certificated foreign repair stations as a maintenance release. The document alone does not automatically constitute authority to install the part, component or assembly.

CHAPTER:

SECTION:

PAGE:

01

12

REV. NO.:DATE:

02


9501-08-19

R. MANUFACTURER’S CERTIFICATION

A document which certifies conformance to manufacturer’s process, design, specification and materials, as well as test reports or supporting data.

S. OEM (ORIGINAL EQUIPMENT MANUFACTURER)

The actual manufacturer of the part, and may or may not be certificated under FAR Part 21.

T. OVERHAULED

Describes a used aircraft, airframe, aircraft engine, propeller, appliance or component part or component part which has been overhauled using methods, techniques, and practices acceptable to the FAA and has been disassembled, cleaned, inspected, repaired as necessary, and reassembled. In addition, it has been tested in accordance with approved standards and technical data acceptable to the FAA.

U. PC (PRODUCTION CERTIFICATE)

A certificate issued by the FAA authorizing the production of a type certificated or supplemental type certificated product.

V. PMA (PARTS MANUFACTURER AUTHORITY)

An approval issued by the FAA to produce a modification or replacement part of sale for installation on a type certificated product. (Ref. FAR Part 21, Subpart K). All parts produced under a PMA shall be marked in accordance with FAR 45.15. Manufacturers outside the U. S. are not generally issued PMAs, per FAR 21.303 (G).

W. PAH (PRODUCTION APPROVAL HOLDER)

The holder of a Type Certificate (TC), Production Certificate (PC), Parts Manufacturer Approval (PMA), or Technical Standard Order Authorization (TSOA) with respect to a particular product or part thereof.

X. PRODUCTION OVERRUNS

Parts that a manufacturer produces in addition to what was authorized by the production approval holder.

CHAPTER:

SECTION:

PAGE:

01

13

REV. NO.:DATE:

02


9501-08-19

Y. REBUILT

An airframe, aircraft engine, propeller, appliance, or component part which has been disassembled, cleaned, inspected, repaired as necessary, reassembled and tested to the same tolerances and limits as a new item, in conformity with approved data, using either new or used parts that conform to new part tolerances and limits or to approved oversized or undersized dimensions. This can only be accomplished by an authorized manufacturer (FAR 43.2(b)).

Z. REPAIRED

An airframe, aircraft engine, propeller, assembly, appliance, accessory, component or part which has been restored to a serviceable condition in conformity with data acceptable to the FAA.

AA. TC (TYPE CERTIFICATE)

A certificate issued by the FAA that approves a design for an aircraft, aircraft engine, or propeller.

AB. TRACEABILITY

The ability via documentation to track aircraft parts, processes, and materials by lot, serial number or other means to the certificated source or manufacturer.

AC. TSO (TECHNICAL STANDARD ORDER)

An order issued by the FAA and is a minimum performance standard for specified articles used on civil aircraft. (Parts marked E-TSO are manufactured in Europe; parts marked CAN-TSO are manufactured in Canada.)

AD. TSOA (TECHNICAL STANDARD ORDER AUTHORIZATION)

An FAA design and production approval issued to the manufacturer of an article which has been found to meet a specific TSO.

AE. UNAPPROVED PART

A part or material intended to be installed on a type certificated product which is not manufactured under the approval procedures in FAR 21.305.

CHAPTER:

SECTION:

PAGE:

01

14

REV. NO.:DATE:

02


9501-08-19

An unapproved part includes, but is not limited to:

(1) “Counterfeit” or fraudulently marked parts or material;

(2) Parts shipped directly to users by manufacturers, suppliers or distributors who do not themselves maintain or provide material certification and traceability (e. g., Production Overruns); and

(3) Parts that have not been maintained or repaired in accordance with the requirements of FAR Part 43, or that have been maintained or repaired by persons not authorized to perform these functions under FAR Parts 43 and 145.

AF. UNCERTIFICATED MANUFACTURER

A manufacturer of standard or commercial parts, and does not hold any production approval issued under CFR 14, Part 21.

AG. UNDOCUMENTED PART

A part or material is undocumented when documentation is not sufficient to establish:

(1) The part, including rotorcraft life limited parts, was manufactured in compliance with FAR Part 21;

(2) The part was previously determined to be airworthy by an appropriately rated certificate holder;

(3) The current status of a life limited part, (e. g. accumulated hours/cycles and history).

AH. WRITTEN CERTIFICATION DOCUMENTS

Any document that provides evidence that parts were produced by a manufacturer who maintains an FAA approved quality control inspection system and holds an FAA certification in accordance with any one of Subparts F, G, K, or O of FAR Part 21. The manufacturer’s FAA issued certificate number should be evidenced on the document. Standard parts should have a document/certification stating that the part conforms to an established industry or U. S. specification.

NOTE: Manufacturers of standard parts are not all certificated by the FAA and therefore may not be subject to FAR requirements.

CHAPTER:

SECTION:

PAGE:

01

15

REV. NO.:DATE:

02


9501-08-19

6. Loading/Unloading/Transporting and Receiving Engines

A. These procedures detail steps necessary to ensure the proper requirements are followed for loading, unloading, transporting, and tie down of all ABX Air engines. The loading, unloading, and transporting procedures are to be followed on all ABX Air engines.

(1) There will be two people involved in the movement of the engine. One person will be the designated machine operator, and one person will be designated as the spotter.

(2) All forklift and tug operators must be certified/licensed and familiar with lifting and transporting engines.

(3) The tugs used in towing the engines do not have a speedometer to register the tug’s speed, so the requirement for moving the engines across flat surfaces will be at the tug’s idle or walking speed.

(4) On the engine transporting stand, the tires must be pneumatic inflatable rubber tires.

(5) Tow engines on a smooth, firm surface; avoid bumps, curbs, and pot holes.

(6) Use only heavy-duty tugs to move ABX engines. They have HTXXXX markings on the rear of the tug. Lighter tugs have the TGXXXX markings and can be used by the Engine Shop for positioning purposes only.

(7) The forklift operator and spotter must ensure the forks are placed in the proper position of the stand so as to lift the engine evenly.

(8) Engines must be covered if moving them in adverse weather. Avoid moving the engine up/down the incline of Building 2066 if ice and snow are present. Always tow the engine straight up/down the incline, never diagonal.

B. When an engine is brought to Receiving to be received, immediately contact Inspection. The only thing you are allowed to do prior to an Inspector inspecting the engine is remove the tarps. Inform the driver of the truck that they must wait for the Inspector before removing any straps or chains.

C. The engine will not be unloaded until the Inspector has completed the inspection and given permission to do so. If a Job Card is available for the engine, the Inspector will use it to perform their inspection prior to anyone unloading the engine.

CHAPTER:

SECTION:

PAGE:

02

1

REV. NO.:DATE:

02


9212-29-17


HANDLING OF PARTS AND MATERIALS (Ref. MNT 4.6.3, MNT 4.7.3, MNT 4.7.4)

1. General

A. This section describes the handling and/or transportation of all parts, materials, calibrated tooling, and equipment, to properly prevent damage. Components requiring extreme care or caution are described below for special attention in handling and/or transportation.

B. Electrostatic Discharge Sensitive Devices (ESD) (electrostatic or static sensitive nomenclature is considered the same). Electrostatic charges, (static electricity) referred to in this procedure, are generated and stored on plastic surfaces, garments, ungrounded human bodies, and other commonly unnoticed sources of static electricity. The passage of these charges through Electrostatic Sensitive Devices can result in component failure, major electrical characteristic change, or performance degradation.

C. For additional handling requirements for ESD equipment, reference Line Maintenance Procedures Manual, Chapter 02, Section 09.

2. Policy

A. All materials, parts, tooling, assemblies, and sub-assemblies shall be handled and/or processed in a manner which will prevent damage and/or deterioration.

B. All A/C related materials, components, assemblies and sub-assemblies which have been dropped or subjected to a harsh blow, jarring, and/or banging, will be transferred to the Inspection Department for disposition.

C. All ESDs will be identified by either the industry standard of a circle with a lightning bolt in the center and/or a circle with arrows pointing towards the center. These emblems will be placed in plain sight on the outer packaging of the unit or component. Piece parts as well as components will have a static shielding conductive bag or protective conductive caps.

D. In the event that static sensitive devices are found in any area (except during shop repair) without their respective protective bags or conductive caps, proper protective bags or caps should be installed and the device routed for a service evaluation.

CHAPTER:

SECTION:

PAGE:

02

2

REV. NO.:DATE:

02


9212-29-17

E. Where ESD parts are handled, shop floor grids are grounded (IATA Ref. MNT 4.7.3).

F. ESD are not to be stored on shelving covered with carpet, foam, vinyl, or any other material that can store or produce an electrical charge (IATA Ref. MNT 4.7.3).

3. Components Requiring Extreme Care or Caution

A. Radar Transceivers will not be placed in close proximity of Gyroscopic units. The magnetic force of the Transceiver may seriously damage the Gyroscopic unit.

B. Avionics, Gyroscopic and Indicator/Instrument components will be handled with extreme care to avoid damage.

NOTE: Lifting one end of a Rate Gyroscope 3/4 inch and dropping it on a bench, may result in a shock sufficient enough to damage the Gyroscopic unit.

C. Sheet Metal will be handled to prevent distortion, scratches and perforations. These will all weaken the metal and may render the metal useless.

D. High pressure gas cylinders may contain oxygen, nitrogen, or refrigerant at pressures up to 3500 psi, depending on charge and temperature. They should be handled with the utmost of caution and respect. Empty or unserviceable cylinders may contain dangerously high pressures, treat all high pressure cylinders as though fully charged.

NOTE: Compressed gas containers are safe for the purposes intended. Accidents involving cylinders are usually traceable to mishandling.

NOTE: All oxygen cylinders and oxygen generator cylinders will be stored in ATA Spec 300 containers.

E. All Avionics Sub-Components which require an anti-static atmosphere will be stored in anti-static storage cabinets. An anti-static ground strap must be worn by personnel when stocking and retrieving these components from the anti-static storage cabinets.

F. All ESD devices must be labeled and shipped with ESD protection (conductive caps or static shielding conductive bags). ESD labels are not required on shipping containers.

NOTE: If tape is required, packages must be sealed with conductive tape (IATA Ref. MNT 4.7.3).

CHAPTER:

SECTION:

PAGE:

02

3

REV. NO.:DATE:

02


9212-29-17

G. All ESD devices that have either a conductive cap over the exposed connector or conductive material, the unit may be considered protected. Printed circuit boards packaged in conductive bags are to be considered ESD protected.

CHAPTER:

SECTION:

PAGE:

03

1

REV. NO.:DATE:

02


9212-29-17


STORAGE OF PARTS AND MATERIALS (Ref. MNT 4.7.4)

1. General

A. This section describes the storage of materials and parts for Stores. All materials, parts, calibrated tooling, equipment, assemblies and sub-assemblies shall be stored and/or stocked in a manner which will prevent damage and/or deterioration.

B. This section will also provide information on the component/material storage shelf location identification numbering system.

2. Policy

A. Stores, concerning the storage of parts, material, and tooling, will comply with the specifications summarized in the GMM Chapter 1, Section 04.31.

3. Storage Procedures

A. All parts, materials, and tooling will be safely stored and protected from physical and environmental damage as follows:

(1) All parts that are subject to deterioration or contamination shall be stored in plastic packaging or other suitable covering, (i.e., instrument boxes, wooden crates, ATA containers).

(2) All Chemicals which require refrigeration will be stored in the proper environment.

(3) Storage facilities for serviceable aircraft components shall be clean, well ventilated, and maintained at an even dry temperature to minimize the effects of condensation.

(4) All equipment with hoses and lines will be capped and/or plugged to prevent damage from moisture and/or dust.

(5) All O-Rings will be stored in protective packaging. O-Rings received from suppliers that are not in brown sealed packaging, will be stored in sealed containers in a manner that will prevent exposure to light.

CHAPTER:

SECTION:

PAGE:

03

2

REV. NO.:DATE:

02


9212-29-17

(6) All A/C components with ports/openings, will be capped or plugged to prevent damage from moisture and/or dust.

(7) All Fire Bottle Squibs will be stored in a non-flammable storage compartment.

(8) Avionics Sub-components, which require an anti-static atmosphere, will be stored in anti-static storage compartments.

(9) Cheri Max rivets will be stored in their Manufacturer containers. It is prohibited to store these rivets in bin boxes or open containers, the rivet lubricant must not be contaminated with dirt or dust.

B. Serviceable components will be stored separately from repairable components.

C. All components will be properly identified. F and R class items will have Part Ident Labels attached to them. All parts/materials will have Part Code numbers and stock locations assigned to them for proper identification purposes.

D. All parts and/or materials which have not cleared the Receiving/Receiving Inspection area, will be adequately stored in a separate designated area.

E. All condemned parts will be stored in an area separate and away from all serviceable parts, the designated hold area for these parts is the “Scrap Hold Area”.

CHAPTER:

SECTION:

PAGE:

04

1

REV. NO.:DATE:

02


9212-29-17


SHELF LIFE PROCEDURES (Ref. MNT 1.11.9, MNT 4.6.4)1. General

A. Shelf Life limited items will be removed from stock prior to the expiration date. This section provides the procedures Aircraft Stores will follow for the disposition of items with shelf life limits.

NOTE: For monitoring and handling procedures of shelf life limited parts in flyaway kits, refer to the “A” Check Job Card. For monitoring and handling procedures of shelf life limited parts at outbase stations, refer to the Line Maintenance Procedures Manual.

B. Shelf life of components is based on the “calendar month” time elapsed since overhaul, repair and/or bench check, or days since completion.

NOTE: “Calendar month” is defined as items which must be accomplished before the end of the month.

2. Monitoring and Dispositioning of Shelf Life Items

A. Stores will run a report (PO158B) or print the SHELFLIFE INQ screen for all items requiring shelf life control that are coming due for the following week. This will be given to the Stores personnel for disposition of the parts.

B. Shelf Life controlled Expendable items, such as sealant, adhesives and paints, will be monitored for shelf life limits in accordance with the Manufacturer’s recommendations. Stores will apply a self adhesive label that will contain the part number, batch number and expiration date of the material to the outside container as well as to the inside tube and/or container.

C. Stores will issue Shelf Life controlled parts or components by the batch number. For requests from Maintenance, Stores will issue those parts or components with the least amount of shelf life remaining, ensuring that the entire stock is used prior to expiration. For requests from outbase maintenance for replenishment of stock, Stores will issue the parts or components with the most shelf life remaining. This will ensure that they have the opportunity to use their stock before expiring.

D. Stores will not accept return to stock of partial containers of shelf life material.

CHAPTER:

SECTION:

PAGE:

04

2

REV. NO.:DATE:

02


9212-29-17

E. Shelf life controlled expendable items removed from stock due to expired shelf life will be transferred to ABX Air Surplus Materials department or Hazmat department for proper disposition.

F. Shelf Life controlled Rotable/Repairable components will be monitored for expiration dates.

G. Shelf Life controlled Rotable/Repairable components will be removed from stock prior to the expiration date and routed for disposition. Engines and APU will remain at the bin location until PPRS Department gives disposition.

H. All part and/or tag discrepancies/deficiencies will be directed to Stores for disposition.

3. When a Stocked Component Has a Shelf Life Added, Updated, or Removed

A. When it is determined that a stocked component has a shelf life added or updated, the following procedures will apply:

(1) Engineering will add the shelf life limit to PMI for the applicable component part number.

(2) Engineering will notify (by e-mail) Stores of the addition of a shelf life limit to the applicable component part number.

(3) Stores will do a PIL reprint for the applicable components already in active inventory. The word “replacement” will be written in the signature block of the new PIL.

(4) Stores will forward the new PILs to Outbase stations, as required, for PIL exchange on the new components in active inventory. The new PILs will be attached to the components, and the old PILs will be destroyed.

B. When the shelf life is removed from a stocked component, the following procedure will apply.

(1) Engineering will remove the shelf life limit from PMI for the applicable component’s part number.

(2) Engineering will notify (by e-mail) Stores of the removal of the shelf limit of the applicable component part number.

CHAPTER:

SECTION:

PAGE:

04

3

REV. NO.:DATE:

02


9212-29-17

(3) Stores will update all labels/PILs by either replacing or crossing out the shelf life date, and initial and date label for the applicable components. The word “Replacement” will be written in the signature block of the new PIL.

(4) Stores will forward the new PILs to Outbase stations, as required, for PIL exchange on the components in active inventory. The new PILs will be attached to the components, and the old PILs will be destroyed.

CHAPTER:

SECTION:

PAGE:

05

1

REV. NO.:DATE:

02


5110-27-09


SHIPPING/PACKAGING/CRATING PARTS AND MATERIALS

NOTE: Ref. CFR 121.135(b)(23).

1. General

A. This section provides the policy and procedure for packaging, crating, and shipping of components, parts, materials, calibrated tooling, and equipment, from Stores.

2. Packaging and Crating

A. All parts, materials, or tooling will be packaged and/or crated to best prevent damage, deterioration, and/or corrosion to the product. Stores will provide the following:

(1) All parts, components, materials, and tooling will be placed into suitably sized containers, strong enough to support the contents.

(2) At least three (3) inches of packing material will be placed between parts, components and/or materials in the same packing container. The same amount of packing material will be placed between items and the packing container.

(3) Components/parts, subject to leakage, will be capped, plugged and sealed in plastic bags.

(4) Extremely Fragile shipments will be packaged accordingly and the shipment package labeled “Fragile” with any other labeling necessary to protect the item (i.e. avionics instruments).

(5) Crating will be used to keep bulk items together, or for larger parts, components, and/or materials.

(6) Hazardous Material type items will be separated and shipped in accordance with CFR 49 (See Chapter 04, Section 01, Hazardous Material Handling).

(7) When specified by the OEM, ATA-300 or equivalent containers shall be used (IATA Ref. MNT 4.7.5).

CHAPTER:

SECTION:

PAGE:

05

2

REV. NO.:DATE:

02


5110-27-09

3. Shipping of Parts and Materials

A. Source documents:

(1) Various documents are used for shipping, the following are the primary documents used to initiate the shipping process.

(a) Line Station Part Shortages Forms (M-78) (Thru Stations, Contract Maintenance Stations).

(b) Warehouse Transfer Request.

(c) Repair Order Forms.

(d) Comat Lists.

(e) Picklist

B. Rotable/Repairable parts request/replenishment:

(1) Once the Outbase Technician performs an Issue Transaction from their inventory and a replacement is required, the Outbase Technician will initiate a Warehouse Transfer Request to Stores.

(2) For rotable/repairable parts, A/C Stores will receive a Warehouse Transfer Request from the Outbase Technician.

(3) A/C Stores will initiate a Warehouse Transfer from ILN to the outbase location.

(4) The Outbase Technician will perform a Warehouse Transfer Receipt into their inventory upon receipt of the part, if the part is a rotable/repairable. The receipt transaction is not required for expandable parts.

C. Expendable replenishment requests:

(1) Stores will receive a system generated Picklist from the Outbase Technician.

(2) Stores will pull, pack, issue, and ship the required material.

CHAPTER:

SECTION:

PAGE:

05

3

REV. NO.:DATE:

02


5110-27-09

D. Repair Order Form (M-105A):

(1) The Repair Order Form is created after the Removal/Install Transactions (for those transactions where an unserviceable component is returned). Stores will complete the Return to Inventory transaction.

(2) Repair Suppliers:

(a) Stores will package these components according to the previously stated specifications.

NOTE: For ground transportation, the appropriate waybill will be system generated during the Repair Order create process if selected.

(b) Stores will process these shipments using appropriate shipping company’s system. Stores will remove green unserviceable label and route to Aircraft Records.

(c) Stores will place the container in the shipping hold area for pickup by carrier.

E. Comat List

The Comat list entry/update program allows Maintenance Control to build, update, and print a comat listing to Stores.

F. Parts Riding Aircraft for Maintenance Use

(1) The “Parts Riding the Aircraft” label (M-168) is neon green in color. This label will be applied by Stores when processing the comat list. Maintenance Control will determine the amount of days aircraft parts are to ride on the aircraft.

(2) Maintenance Control will submit comat list to Stores. Maintenance Control will provide the date the parts are to be off the aircraft in the Memo field. Stores will complete the comat label as required by Maintenance Control.

(3) Maintenance Control will submit to Stores a list of parts that need to be pulled off the aircraft. Stores will be responsible for pulling the requested comat off the aircraft and processing that material back into stock.

CHAPTER:

SECTION:

PAGE:

06

1

REV. NO.:DATE:

02


9501-08-19


DISPOSITION OF FAILED PARTS

1. Unserviceable Component Disposition

A. Unserviceable “F” and “R” class components will enter Stores through the windows if from ILN, or enter through receiving via COMAT if from outbase or a heavy maintenance provider.

B. Stores will perform the Return to Inventory Transaction, before placing on Unserviceable Holding Shelf.

(1) Stores personnel are to verify parts for correct part and serial number. If the green PIL does not match the physical part number or serial number, the part will be returned to Maintenance for correction.

(2) If the part number, serial number, or tail number entered on the Part Ident Label (M44A) differs from the data in PMI, or the serial number does not exist in PMI, do not process the Return to Inventory. The Stores Clerk will initial, date, and enter employee number in top left corner of PIL (M44A). Stores Clerk will place component on the Unserviceable Holding Shelf, and a copy of the PIL will be placed in the “Aircraft Records” folder.

C. Stores’ procedures for handling of parts on Unserviceable Hold Shelf.

(1) Stores Shop Runner will stage the unserviceable components on the Unserviceable Holding Shelf in Repair Services.

D. Materials Management will determine if the component will be sent out for repair, transferred to “REP” for holding, or transferred to surplus for sale. These decisions may be determined by coordinating with other departments.

E. Components to be sent out for repair will have a Repair Order created. These components will be set on the appropriate shelf for either hand-carry to AMES or routing to Shipping to off-ILN repair agency.

F. Components which are deemed to be Incapable Of Repair Or Beyond Economical Repair (BER), will be communicated to ABX Materials Management for disposition.

G. Stores “Receiving” will receive all external supplier components sent to ILN and perform the Receipt Transaction (Receiving Inquiry Load). Repaired components will

CHAPTER:

SECTION:

PAGE:

06

2

REV. NO.:DATE:

02


9501-08-19

be transferred to Receiving Inspection. Unrepairable components will be transferred to an incoming holding cage.

H. Receiving Inspection will inspect component and related documents that have been staged on the inspection shelf received from external suppliers. Inspection will transfer those unrepairable components to the incoming holding cage. All repaired components that pass inspection will be placed into active stock or issued to an aircraft. Receiving Inspection will also process the Receiving Inspection Transactions in PMI.

I. Unrepairable components will remain in the incoming holding cage until a scrap report is written up for the component, upon which time the component will be transferred to “Surplus” or the “Scrapped Unit Holding Area” for sale or proper disposal.

2. Parts Removed for Troubleshooting (Other Than RALM)

NOTE: All RALM parts must be routed to shop for test and return to service. Refer to Special Operations Manual Section 03.01.

A. Store in Quarantine Area of Stock Room.

B. Within a reasonable period of time, contact Maintenance Control to disposition part. Either Return to Stock or route for repair.

C. If it is determined by Maintenance that the part can be returned to stock Materials Management will create a “Return to Stock” repair order and note on the repair order “Return to stock per Maintenance Technician Name”.

D. The part will then go through the proper receiving and inspection processes.

CHAPTER:

SECTION:

PAGE:

07

1

REV. NO.:DATE:

02


9501-08-19


LOANS/RENTALS/EXCHANGES/PARTS POOLING OF PARTS AND MATERIALS (Ref. MNT 2.3.2)

1. General

These guidelines detail steps necessary to complete loans, rentals, exchanges, and sales of parts and materials, and when a part is required to be dropped shipped to an outbase station.

2. Exchange for Parts and Materials

A. The exchange procedure will be initiated when a component is needed in a critical time frame, ILN is zero stock, and Material Support/AOG Desk personnel are unable to expedite open Purchase Orders and/or Repair Orders within required time frame.

B. The Material Support/AOG Desk personnel will initiate the exchange with approved outside suppliers and/or Repair Services.

C. The Material Specialist will:

(1) Contact multiple suppliers to ensure exchange for the best possible component, warranty, and tag at the lowest possible price.

(2) Verify the component disposition, supplier warranty, and price again before providing the supplier with an Exchange Order number.

NOTE: The Exchange Order number will be used as the authorization document for sending the exchanged component to the supplier. The Exchange Order number will be used as the Purchase Order number for the exchange.

(3) Enter an Exchange Order into PMI system.

(a) The Exchange Order will remain open until the unit to be sent to the supplier becomes available. Stores personnel will perform an exchange out transaction, and the PMI system will generate the shipping documents. The Material Specialist arranging the exchange shall ensure that the core unit is shipped to the supplier when available.

(4) Depending on the priority of the necessary component, set up the appropriate shipping procedures.

CHAPTER:

SECTION:

PAGE:

07

2

REV. NO.:DATE:

02


9501-08-19

(5) If component is to be shipped directly to an outbase station, fill out a Maintenance Control AOG/Shipping Information form, and fax to outbase station.

3. Loans of Parts and Materials

A. Preferred Carriers

(1) ABX Air has entered into reduced fee loan agreements with other carriers. As a result of these agreements, we can expect a substantial reduction in loan fees. Carriers we currently have reduced fee loan agreements with are to be considered preferred carriers. Preferred carriers are listed below by aircraft type. An asterisk (*) indicates carriers preferred over all other carriers.

(a) Aircraft Type B767

1 United Parcel Service (UPS) *

2 Delta Airlines *

3 United Airlines

4 US Airways

5 Continental Airlines (CAL)

6 American Airlines (A/A)

B. Material Specialist will initiate a loan with another airline utilizing the PMI Loan Order program, if applicable.

NOTE: Loan Orders are for processing parts loaned to ABX. Lending of ABX assets to another entity are processed as Rental Orders.

(1) If the loan part(s) is a Rotable (“R” class), the Material Specialist shall initiate a Loan Order in the PMI system.

(2) If the loan part(s) is a Repairable (“F” class), the Material Specialist shall proceed as follows:

(a) Generate a Loan Parts Form.

CHAPTER:

SECTION:

PAGE:

07

3

REV. NO.:DATE:

02


9501-08-19

(b) Generate a No Cost Purchase Order in the PMI System.

(c) Forward a copy of the Loan Part(s) form to the AOG Desk.

(d) Material Specialist/AOG Desk shall maintain a Loan Part(s) Form sequential number log.

NOTE: In most cases expendable part(s) will be purchased directly; however, some items classified as expendable by ABX Air may be classified as repairable by other airlines. In this case the Material Specialist initiating the loan should follow the procedure as described in Step 3.B.(2) for “F” class (repairable) parts.

(3) Outbase Line Maintenance Representative receives part(s).

(a) Ensure part number and serial number match supplier’s tag and documentation.

(b) Visually inspect part(s) for obvious defects.

(c) Scan all supplier documentation to Material Specialist initiating Loan/Exchange Order.

(d) The Material Specialist shall review all documentation and ensure the part(s) meets ABX Air specifications and regulatory requirements to install on ABX Air aircraft.

(e) Initiate PIL as per GMM Section 07.05.

(f) Forward all original supplier documentation to the AOG Desk.

(4) Material Specialist initiating loan shall hand-carry all supplier documentation to Receiving Department for receipt against the Loan/Exchange Order or No Cost Purchase Order.

(5) Receiving Department shall receive part(s) against the Loan/Exchange Order or the No Cost Purchase Order.

CHAPTER:

SECTION:

PAGE:

07

4

REV. NO.:DATE:

02


9501-08-19

(6) Receiving Inspection shall review supplier documentation and process the Receiving Inspection Transactions in the PMI System. They will enter a memo to identify the personnel involved who performed the actual physical verification.

(7) Material Specialist initiating the loan and/or exchange shall:

(a) Review part(s) availability and take necessary action to obtain replacements.

C. Loan Part Review and documentation requirements:

(1) Review shall be conducted and documentation file maintained by the AOG Desk.

(a) Maintain a part review file containing the following information/documentation:

1 Date of review

2 Part Number

3 Description

4 Aircraft tail number and ABX Air location

5 Loan number and date of previous loan, if any

6 Completed Loan Part Review form and copy of poisson model.

7 Conclusion of part review and action taken.

CHAPTER:

SECTION:

PAGE:

07

5

REV. NO.:DATE:

02


9501-08-19

4. Rental/Sale of Parts/Materials

A. ABX Air’s quantity of line replaceable spares and their supporting inventory levels are based upon ABX’s fleet requirements; however, from time to time this material may be loaned/rented/sold for use by other entities within the following guidelines:

(1) Unless a duly executed Loan/Borrow agreement exists to the contrary, prior to releasing any spare component or part for use by another entity, an employee of the ABX Air AOG department, or in the event no AOG personnel are available a Controller employed within the ABX Air Maintenance Control department, will determine whether or not sufficient quantity of the requested part(s) exists to support ABX’s current needs, including potential needs to support ABX’s scheduled but not yet departed operations.

(2) In no case will parts of limited quantity be released to non-ABX entities until all ABX Air daily operations are launched and the potential for air turnbacks has been ascertained. Use of last-in-stock parts will not be considered for use by non-ABX entities unless approved directly by ABX Air VP of Aircraft Maintenance or above (or their respective designee).

(3) Once it has been determined that sufficient spares exist to release the requested part(s) without detrimental impact to any ABX Air operations, approval may be given to Loan the part or component contingent upon receipt of an Order from the requesting entity.

(4) ABX Air AOG department will make the final determination as to whether or not the Loan can be converted to an Exchange or outright Sale and shall complete appropriate paperwork and computer transactions as applicable.

(5) A representative of the entity receiving the part(s) shall acknowledge receipt by providing their name, employee number, and signature on the release paperwork.

(6) All charges for Loan, Exchange, and/or Sale of ABX parts will be based upon the ABX standard set of defined terms unless alternate terms have been affirmed in a duly executed agreement or long-standing relationship between ABX and the other party.

CHAPTER:

SECTION:

PAGE:

07

6

REV. NO.:DATE:

02


9501-08-19

B. ABX Air standard terms are as follows and will be based upon current manufacturer’s price:

(1) Loan/Borrow Fees

(a) Administration Fee................ $100.00 USD

(b) Availability Fee ..................... 8%

(c) 01-10 Days ............................ 1%

(d) 11-30 Days ............................ 2%

(e) 31 Days Until Returned......... 2%

(2) Exchange Fees


(b) Exchanges ............................. 15%

(3) Sales/Minimum Purchase Fees


(b) Sales Fee................................ 25% (i.e., 125% of Manufacturer’s Price)

(c) There will be a minimum purchase fee of $100.00 USD per purchase order, regardless of line items, quantities, or different part numbers.

C. Materials Specialist approving the rental and/or sale of part(s) shall utilize the PMI Rental Order program, if applicable.

(1) If the rental part(s) is a Rotable (“R” class) the Material Specialist shall initiate a Rental Order in the PMI system, print, and forward to Loan/Rental/Exchange Control Desk.

(a) Part(s) supplied from ILN Aircraft Stores: Stores will forward a copy of the shipping ticket to the AOG Desk.

(b) Part(s) supplied from an outbase station: Outbase station Technician will mail signed shipping ticket to the AOG Desk.

CHAPTER:

SECTION:

PAGE:

07

7

REV. NO.:DATE:

02


9501-08-19

(2) If the rental part(s) is a Repairable (“F” class) or an Expendable (“E” class) the Material Specialist shall proceed as follows:

(a) Generate a Rental/Sales form.

(b) If part(s) is a rental, circle RENTAL.

(c) If part(s) is a sale, circle SALE.

(d) Part(s) supplied from Stores: sign and forward to Shipping Department.

1 If part(s) is Repairable (rental), forward Rental/Sales form to the AOG Desk.

2 If part(s) is an Expendable (sale), ensure PMI Inventory has been issued. Forward copy of completed Rental/Sales form and Shipping Ticket to ABX Material Services.

(e) Part(s) supplied from an outbase station: sign and fax to appropriate outbase station.

1 If part(s) is a Repairable (rental), forward Rental/Sales form and signed shipping ticket to the AOG Desk.

2 If part(s) is Expendable (sale), forward copy of Rental/Sales form and signed shipping ticket to ABX Material Services.

3 Ensure replacement stock is ordered and shipped to supplying outbase station.

(f) The Material Specialist will ensure the PMI Sales Transaction is completed.

(3) Stores Shipping Department will:

(a) If part(s) is a rental, apply shipping ticket number to Rental/Sales form and return to Material Specialist initiating rental.

(b) If part(s) is a sale, perform PMI Sales Transaction, enter sales number and shipping ticket number on Rental/Sales form, and return Rental/Sales form and a copy of the shipping ticket to Material Specialist initiating the sale.

CHAPTER:

SECTION:

PAGE:

07

8

REV. NO.:DATE:

02


9501-08-19

(4) Outbase Station Technician will:

(a) Fill out shipping ticket, have customer sign shipping ticket accepting delivery, and attach signed shipping ticket to rental/sales form and mail to Material Specialist initiating the rental/sale. If part(s) supplied is a repairable, fill in batch number on the rental/sales form.

(b) Request replacement part(s) from Stores.

5. Parts Dropped Shipped to an Outbase Line Station

A. If loan, exchange, or purchase is from a 121 carrier (reference approved vendor list in PMI 92-30-89-14):

(1) Arrange for shipment of the component(s), hardware, or other expendables to the outbase line station.

(2) Fill out a Maintenance Control AOG/Shipping Information form, fax to the outbase line station, and forward a copy to Maintenance Control.

NOTE: Approved 121 carriers have the following statement loaded under vendor information in PMI - “XXX Airlines receiving inspection procedures have been reviewed and accepted by QC. Therefore, any document received with E and F class parts (except Bill of Lading) is acceptable for Receiving purposes.”

B. If loan, exchange, or purchase of part(s) are from a non-airline vendor:

(1) Obtain from the non-airline vendor a faxed copy of the 8130 (Teardown Report and Vendor Certificate of Conformance).

(2) If part(s) is a hard time unit, life/cycle limited, obtain from the non-airline vendor a faxed copy of the Zero Time Overhaul Report. Verify life/cycle time remaining meets industry standards. If questionable, contact Quality Control for disposition.

(3) Arrange for shipment of the component(s), hardware, or other expendables to the outbase line station.

(4) Fill out a Maintenance Control AOG/Shipping Information form, fax to the outbase line station, and forward a copy to Maintenance Control.

CHAPTER:

SECTION:

PAGE:

07

9

REV. NO.:DATE:

02


9501-08-19

C. Outbase Line Representative notifies the Material Specialist initiating the purchase, loan, or exchange of the arrival of the component, its general condition, part number, and serial number.

D. Outbase Line Representative will mail all supplier original documentation to the Material Specialist via ABX Air inter-office mail.

E. Outbase Line Representative shall further be responsible to perform the following inspection:

(1) Inspect product container for damage, another supplier’s name, or no markings.

(2) Verify that the part identification requirements have not been tampered with (e.g., serial number stamped over, label is improper or missing, vibroetch or serial number at other than normal location).

(3) Inspect parts for visual defects or abnormalities (e.g., altered or unusual surface, absence of required plating, evidence of prior usage, new paint over old, attempted exterior repair, pitting, or corrosion), and ensure unit has all required caps and plugs.

(4) Verify the part number and serial number of the component matches the Certification paperwork.

F. The Material Specialist shall review all documentation and ensure the part(s) meets ABX Air specifications and regulatory requirements to install on ABX Air aircraft, then forward all faxed documentation to the Receiving Inspector or Inspection Supervisor for final review.

G. Acceptable part(s) for borrowing - The following parts may be found to be acceptable for installation on ABX Air aircraft:

(1) Part numbers are in the PMI system and show effective to the aircraft in which the part(s) are being borrowed for.

(2) Part(s) with an FAA form 8130-3 (formerly FAA form 186) Airworthiness Approval Tag in New, New Surplus, Overhauled, Repaired, or Bench Checked condition.

CHAPTER:

SECTION:

PAGE:

07

10

REV. NO.:DATE:

02


9501-08-19

(3) FAR 121 Air Carrier Serviceable Tag. Aircraft part(s) borrowed that are tagged serviceable and have been removed from another aircraft due to “no trouble found” (even though this is an acceptable practice per the FAA) are not acceptable to borrow for ABX Air aircraft.

(4) Any questions or concerns to a borrowed part(s) acceptability contact a Receiving Inspector or Inspection Supervisor.

NOTE: Material Support/AOG Desk will be responsible for ensuring all borrowed parts meet the minimum stocking specifications as defined per “Tech Description” in PMI by Engineering, and that the part does not exceed life or overhaul limits defined in Part Master File, if applicable.

H. Upon receipt of the supplier original documentation from the Outbase Line Representative, the Material Specialist initiating the loan, exchange, or purchase shall forward all supplier original documentation to the Receiving Department for receipt, then hand-carry to the Receiving Inspection Department to perform necessary receiving inspection programs in PMI.

I. The Receiving Inspector reviews documents to confirm the documentation is correct, updates PMI accordingly, forwards it to Records for disposition, and notifies AOG Desk who notifies outbase line representative to install PIL per (G.) or faxes a copy of PIL to Technician.

J. The Outbase Line Representative fills out a handwritten PIL and copies all data (including the batch number, if available) onto a blank PIL. The Line Representative inserts the Receiving Inspector’s employee number in the signature block on the PIL, and then signs their own name at the bottom right-hand side of the PIL.

K. If there are any discrepancies noted during the inspection of the product, contact Quality Control at ILN for disposition.

CHAPTER:

SECTION:

PAGE:

07

11

REV. NO.:DATE:

02


9501-08-19

L. Material Specialist initiating loan, exchange, or purchase must ensure Loan Order, Exchange Order, or Purchase Order (as applicable) is entered into PMI and closed upon receipt of component. Ensure receipt and issue transactions are performed by the Stores personnel in the PMI system.

NOTE: Only Materials Management personnel are authorized to approve the rental of a part(s) to another airline.

NOTE: It is the responsibility of the borrowing airline to coordinate the actual movement of the part(s) from ABX Air facilities.

NOTE: Rotable and/or repairable part(s) rented must be returned directly to ILN Aircraft Stores.

CHAPTER:

SECTION:

PAGE:

08

1

REV. NO.:DATE:

02


8010-22-15


OUTBASE PARTS AND MATERIALS REPLENISHMENT

1. General

A. This section outlines the responsibilities for Materials Management in ensuring proper replenishment and allocation of parts and materials for ABX Air outbases.

NOTE: Material allocation for outbase stations is maintained in the PMI system and may change depending on operational needs.

2. Responsibilities

A. Stores

(1) Stores will receive a Warehouse Transfer request for all rotable/repairable parts required from all On-Line Outbase Stations.

(2) Stores will pick, pack and initiate a Warehouse Transfer to the station.

(3) A system generated Delivery Note will print and accompany the shipment.

(4) Stores will receive a Picklist for all required expendable parts.

B. Material Management

(1) Material Management will expedite part shortages as required.

(2) Material Management will notify and provide the status of part shortages to Maintenance Control and Outbase Managers.

(3) Material Management will expedite expendable part and material shortages and coordinate the shipment of them to outbase stations with Stores.

(4) Material Management will analyze part shortages at outbase stations to provide proper stocking levels.

CHAPTER:

SECTION:

PAGE:

08

2

REV. NO.:DATE:

02


8010-22-15

3. Parts Riding Aircraft

A. All parts required to ride the aircraft must be prepared as follows:

(1) A system generated Delivery Note will print and accompany parts to be visible on the exterior of all boxes/containers.

(2) Parts will be packaged according to procedures noted in Chapter 02, Section 05 of the Materials Management/Receiving Inspection Procedures Manual.

(3) All containers will be secured at the main seam using ABX Air specific Security Tape, P/N D08268-3.

(4) If the red tape seal is broken and part needs to ride the aircraft, notify the AOG Desk in advance so the box/container can be re-sealed or exchanged for another unit as soon as it arrives. AOG will then communicate this information to Stores.

(5) If the red tape seal is broken and part is to be returned to ILN, put Comat label on box/container, and return to ILN. Advance notification is not necessary.

(6) Tamper-resistant tape will be held in a secure area and issued to Stores personnel by a supervisor or above. This tape will not be issued to any personnel or used by any personnel other than shippers in Stores.

B. Green Parts Riding the Aircraft Label (M-168)

(1) A green Parts Riding the Aircraft label (M-168) will be used on all parts that are to remain on the aircraft for that specific aircraft and are not to be removed until instructed by Maintenance Control. The label will contain the following information:

(a) Aircraft Tail # / Station

(b) Package weight lbs.

(c) Date put on aircraft.

(d) “Remove By” date.

CHAPTER:

SECTION:

PAGE:

08

3

REV. NO.:DATE:

02


8010-22-15

C. Red Comat Label (M-87)

(1) Should there be a requirement to place a part on one aircraft that is to be used on another aircraft, the normal red Comat label (M-87) will be used indicating the following information:

(a) Flight number the Comat is riding.

(b) Tail number for which the Comat is to be used.

4. Return of Outbase Inventory

A. In the event of closure of an outbase station Materials Management shall, based upon operational need, either have the station inventory returned to ILN or routed to another station.

(1) Inventory returned to ILN will be segregated from active stock until needed for a future station. Prior to using this inventory in a future station, Materials Management personnel will have the contents inventoried, shelf life items will be verified/actioned as needed, and missing/low stock items replenished.

(2) Inventory routed directly from one station to another will continue to follow procedures as defined herein and in the Line Maintenance Policy and Procedures Manual.

5. Station Review and Purge

A. As needed, Materials Manager will review PMI to identify stations that have been closed, will validate that all inventory from closed stations has been properly transferred to ILN or another station, and will purge closed stations from PMI.

CHAPTER:

SECTION:

PAGE:

09

1

REV. NO.:DATE:

02


5008-27-09



CHAPTER:

SECTION:

PAGE:

10

1

REV. NO.:DATE:

02


5008-27-09



CHAPTER:

SECTION:

PAGE:

11

1

REV. NO.:DATE:

02


5008-27-09


MONITOR AND CONTROL OF OFF-WING LIFE LIMITED COMPONENTS

1. General

A. The following operating guidelines depict responsibilities as they relate to time/cycle sensitive off-wing components.

B. Control limits are defined as:

(1) Time Since New (TSN)

(2) Time Since Overhaul (TSO)

(3) Cycles Since New (CSN)

(4) Cycles Since Overhaul (CSO)

(5) Days Since New (DSN)

(6) Days Since Overhaul (DSO)

2. Operating Guidelines

A. Materials Management shall generate Off-Wing Component Status Reports:

(1) Off-Wing Component Status, Life Limit Component Expiration Date.

(2) Off-Wing Component Task Status, Hours/Cycle Time Remaining.

(3) Reports shall be generated the first week of each month. Time period extends out to no less than ninety (90) days.

(4) Materials Management will disposition identified part accordingly.

CHAPTER:

SECTION:

PAGE:

12

1

REV. NO.:DATE:

02


9501-08-19



CHAPTER:

SECTION:

PAGE:

13

1

REV. NO.:DATE:

02


5008-27-09



CHAPTER:

SECTION:

PAGE:

14

1

REV. NO.:DATE:

02


5008-27-09


SCRAP REVIEW PROCEDURES

1. General

These procedures outline steps necessary to review parts scrapped to determine if replacement parts are required.

2. Materials Specialist Procedures

A. Access the PMI Report Menu, Print Scrap Part History Report (Opt. 50/85/16).

B. Review Parts Master File to determine part type (i.e., “E”, “R”, or “F” (50/84/52).

(1) If Scrap Part History Report displays a serial number, part scrapped is a Rotable “R.” Review only part numbers that do not display a serial number.

(2) This procedure does not apply to expendable aircraft parts and tooling (ATA 88 and above).

(3) Review part in computer system to see if it needs to be replaced.

(4) If replacement is needed, create requisition and forward to Purchasing.

(5) If no replacement is required, no further action is needed.

(6) Review part memo field for any special instructions and/or restrictions on sparing levels.

C. If purchase cost exceeds authorized level, refer to Materials Management/Receiving Inspection Procedures Manual, Chapter 06, Section 06, M&E Purchase Requisition, Invoices, and Accrual Signature Thresholds.

CHAPTER:

SECTION:

PAGE:

15

1

REV. NO.:DATE:

02


5008-27-09


REPAIR HOLD

1. General

Repair Hold (REPHOLD) is a stocking area for unserviceable parts that are being held for future repair when sparing of active stock drops below required level. It is the responsibility of Materials Management to determine if a part is to be sent to Repair Hold or pulled from Repair Hold for repair.

CHAPTER:

SECTION:

PAGE:

16

1

REV. NO.:DATE:

02


5008-27-09



CHAPTER:

SECTION:

PAGE:

17

1

REV. NO.:DATE:

02


8203-24-16


OUTBASE CONTRACT MAINTENANCE INVENTORY PROCEDURES

1. General

A. Contract Agency Personnel will ensure the proper allocation, shelf life, and shortages of all Rotable, Repairable, Expendables, Packing, Consumables, and Tooling items in their station inventory are properly maintained and correct.

2. Outbase Shelf Life Inventory

A. Contract Agency Personnel are required to inventory and verify all shelf life controlled items each month.

3. Outbase Shelf Life Expired Parts

A. The Contract Agency Personnel will request replacement of all Expendables, Packing, and Consumable parts thirty (30) days prior to the expiration date. All Expendable, Packing, and Consumable part(s) having expired shelf life will be discarded by the Contract Agency Personnel.

4. Return of Outbase Inventory

A. In the event of closure of an outbase station Materials Management shall, based upon operational need, either have the station inventory returned to ILN or routed to another station.

(1) Inventory returned to ILN will be segregated from active stock until needed for a future station. Prior to using this inventory in a future station, Materials Management personnel will have the contents inventoried, shelf life items will be verified/actioned as needed, and missing/low stock items replenished.

(2) Inventory routed directly from one station to another will continue to follow procedures as defined herein and in the Line Maintenance Policy and Procedures Manual.

CHAPTER:

SECTION:

PAGE:

18

1

REV. NO.:DATE:

02


5008-27-09


SIMULATOR PARTS PROCEDURES

1. General

This section describes the procedures for the use of Rotable/Repairable part(s) removed from the simulator for use on an aircraft, and part(s) removed from the active inventory for use on the simulator.

2. Simulator Part(s)

A. Under no circumstances will any part(s) removed from the simulator/simulator stock, or part(s) identified with a placard/decal indicating “Simulator Only” be used on any aircraft.

B. Simulator parts shown in PMI, location (SIM), with a part Code (ATA 96) and an ( @ ) in front of the part number indicates these parts are for simulator use only. Under no circumstances are these parts to be used on any aircraft.

3. ABX Active Inventory Part(s)

A. Rotable/Repairable part(s) requirements for the simulator can be taken from ABX active inventory for temporary use. The unserviceable part(s) being removed will be sent to a supplier for service evaluation, repair, or overhaul.

B. Once simulator part(s) have been returned/received from supplier, the active inventory part(s) will be removed.

C. All active inventory Rotable/Repairable part(s) that have been issued to the simulator for temporary use and removed must be sent to a supplier for service evaluation, repair, or overhaul prior to returning to active inventory.

NOTE: All parts removed from active inventory for simulator use will be issued to a simulator Work Order.

CHAPTER:

SECTION:

PAGE:

19

1

REV. NO.:DATE:

02


9501-08-19


CREATING 8130-3 FORM FOR ITEMS BEING SOLD FROM STOCK TO CUSTOMERS (Ref. MNT 2.3.2)

1. Purpose

A. ABX Air, Inc. is a certified air agency under 14 CFR 121 which has an approved continuous airworthiness maintenance program and is authorized to issue Form 8130-3 for approval for return to service for parts maintained under 14 CFR Part 43. If instructions are required that this sections does not describe in detail, see FAA Order 8130.21 as revised.

2. Policy

A. “AX” parts will not be sold. See GMM Section 08.M-42.

B. Only approved repairs will be considered for the airline 8130-3.

C. This section is for the original issuance of the form and must be correlated with the shipment. Copies may be provided to the owner/operator requiring copies as prescribed by the applicable CFRs.

D. Parts manufactured under 14 CFR 21 will not be considered for an airline 8130-3.

E. Lost 8130-3: A file copy of the original form may be provided by an authorized individual.

F. A form 8130-3 may be reissued because of typographical errors. The original form will be reviewed and the replacement will be placed with the repair order stating “This form replaces form dated (enter original issuance date)” typed in Block 13.

3. Procedures

If a part is being sold out of ABX Air, Inc. active inventory and requires an FAA 8130-3, the following procedures will apply. This procedure is only used for a part which meets the qualifications of CFR 121.

A. The last repair order for the part will be requested from Aircraft Records to determine the work accomplished. The Director, Quality Control will perform a technical review of the last repair order to ensure it meets the requirements of this section.

CHAPTER:

SECTION:

PAGE:

19

2

REV. NO.:DATE:

02


9501-08-19

(1) If the repair order was accomplished by an outside vendor the 8130-3 form originally supplied by that vendor will be given to the customer. A copy is then made, stamped as such, and retained with the repair order for at least two years.

(2) If the vendor was ABX Air, Inc., an airline 8130-3 form can be created for the part using the work accomplished information noted on the repair order. A copy is then made, stamped as such, and retained with the repair order for at least two years.

B. Block-by-block instructions for completing form 8130-3:

(1) Block 1 - Approving Civil Aviation Authority/Country - FAA/United States (preprinted).

(2) Block 2 - Authorized Release Certificate - FAA Form 8130-3 Airworthiness Approval Tag (preprinted).

(3) Block 3 - FAA Form Tracking Number.

(4) Block 4 - Enter the organization name, address, and certification number verbatim: “ABX Air, Inc. 145 Hunter Drive, Wilmington, Ohio 45177. ABXA001A.”

(5) Block 5 - Fill in the work order number, contract number, or repair order number related to the shipment.

(6) Block 6 - A single item number or multiple item numbers may be used for the same parts number. Multiple items must be numbered in sequence.

(7) Block 7 - Enter the description of the product or parts.

(8) Block 8 - Enter the part number of the product or parts.

(9) Block 9 - Enter quantity.

(10) Block 10 - Enter the serial number or batch number of each product or part.

(11) Block 11 - Only one term may be entered which should reflect the majority of work accomplished. During a technical review, it will reflect the majority of the work accomplished on the last Repair Order. Only the following terms may be used: “Overhauled, See Block 12, Repaired, Inspected/Tested, and Modified.”

CHAPTER:

SECTION:

PAGE:

19

3

REV. NO.:DATE:

02


9501-08-19

(12) Block 12 - Describe the work identified in Block 11 and associated results necessary for the user or installer to determine airworthiness of the product or part. Examples would be compliance with ADs, repairs carried out, modifications, replacement parts installed, life-limited parts status, deviations, and information to report shortages for assemblies.

Entries must include the approved data reference, revision number and date.

(13) Blocks 13A through 13E - Shade, darken, or otherwise mark to preclude inadvertent or unauthorized use.

(14) Block 14A - Approval for return to service.

(15) Block 14B - Authorized signature.

(16) Block 14C - Approval/certificate number.

(17) Block 14D - Name (typed or printed).

(18) Block 14E - Date (dd/mmm/yyyy).

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

03


9501-08-19


REPAIR SUPPLIER SELECTION AND APPROVAL

1. General

A. This section describes the policy and procedures to ensure that a Repair Station Supplier complies with the conditions of the Quality Control Department before an approval status is applied. Components will be shipped to the Repair Station or uncertified Supplier only after an Approved Supplier status has been processed.

B. The Maintenance/Service Provider Request Form (M-291), GMM Section 08.M-291, will be utilized to add or delete a Supplier from the ABX Air, Inc. computer system network.

2. Policy

A. Utilization of Contract Agencies (Suppliers), reference GMM Section 04.02.

B. A completed M-291 will be required by Quality Control before a Supplier will be added to or deleted from the “Approved Vendor List.”

C. If changes to an existing Supplier, such as phone number, address, contact, or other valid information is required, the person having access to the file will be able to do so without submitting the M-291.

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

04


9501-08-19


HAZARDOUS MATERIAL

1. General

This section outlines policy and procedures for the storage, handling, packaging, shipping, and labeling of hazardous materials, within the guidelines of CFR 49/IATA Regulations and CFR 121.135(b)(23), 145.206.

A. ABX Air is responsible for remaining in compliance with the Code of Federal Regulations, Title 49/IATA - Transportation of Hazardous Material.

B. Hazardous Materials will be identified using the Safety Data Sheet (SDS).

C. Upon receipt of new hazardous materials, Stores will be notified with a copy of the SDS delivered to them.

D. All materials verified as requiring hazardous shipment procedures will be labeled on the unit (or in the case of bulk shipments for ORM-D, on the bin box and outer case). The information on the label will be the applicable identification number. This will be done prior to the materials being stocked in the storage location.

E. Those materials similar in nature (e.g., solvents, adhesives, or cleaning fluids) which are verified as not requiring hazardous shipment procedures, shall have an SDS on file in the shipping area hazardous/non hazardous file cabinets ensuring that these products have been researched verifying them as non-hazardous materials for shipment purposes. The SDS can also be accessed on line through ABX.net.

F. All expendable hazardous materials will be stocked in designated locations for hazardous materials to include ORM-D as needed.

G. All SDS documents for hazardous materials will be kept in the shipping department and referred to before making a decision on how the materials are to be shipped. If the information required is not available, parts/materials will not be shipped until confirmed as hazardous or non-hazardous.

H. Only hazardous materials certified shippers will ship any hazardous substance and/or part.

CHAPTER:

SECTION:

PAGE:

01

2

REV. NO.:DATE:

04


9501-08-19

I. The following cannot be completed by the accepting carrier - the shipper must complete these procedures:

(1) Identification/Classification for the shipment.

(2) Package the shipment.

(3) Mark the shipment.

(4) Label the shipment.

(5) Document the shipment.

J. ABX Air when performing a shipper function is responsible for the following criteria:

(1) All employees who have the job function of preparing shipments will be trained per Ground Operations Manual, Hazardous Material Training Program.

(2) All shipments will be prepared to CFR 49/IATA specifications.

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

05

MATERIALS MANAGEMENT/RECEIVING INSPECTIONPROCEDURES MANUAL 12-29-17

92


RECEIVING INSPECTION FUNCTION (Ref. MNT 2.3.1, MNT 4.5.6)

1. General

A. Receiving Inspection function is performed by personnel that are authorized to inspect all repaired and purchased components for general condition and perform the required computer transactions.

(1) A qualified ABX Receiving Inspector will have the following:

(a) A valid A&P license

(b) 40 hours documented initial OJT in ABX Receiving Inspection

(c) M-93 Employee Experience Summary on file.

(d) Receiving Inspection Familiarization Initial/Recurrent Training (ABX-GS-102, ABX-GS-103)

1 See GMM 03.01 for Course Description

2 Receiving Inspection Familiarization Recurrent training is required on an annual basis to maintain an ABX Receiving Inspector authorization.

(2) Receiving Inspection Authorization will be requested by sending the Receiving Inspector Authorization Request Form (M-313) to the Aircraft Maintenance Training department.

B. All rotable and repairable aircraft, engine, and avionics parts and components which ABX Air utilizes must pass through Receiving Inspection function before being placed into stock.

(1) Determine eligibility of each item for issuance of a Part Ident Label (M-44A) (serviceable).

(2) Determine whether item has sustained visible physical damage that might render it unairworthy.

(3) Assure that the Overhaul/Repair Status on Vendor’s Tag is correctly recorded on the Part Ident Label.

CHAPTER:

SECTION:

PAGE:

01

2

REV. NO.:DATE:

05


92

(4) Assure Shelf Life Limits, if required, are recorded on Part Ident Label and in PMI.

(5) Assist Storekeepers in determining the acceptability of parts when the traceability and documentation of the part is questionable under the Suspected Unapproved Parts Program.

2. Identification of Approved Parts

A. Identification of approved parts may be established as follows:

(1) By a FAA Form 8130-3 (formerly FAA Form 186), Airworthiness Approval Tag.

(2) By a FAA Technical Standard Order (TSO) Number and Identification Mark.

(a) A TSO Number and Identification Mark indicates the part or appliance has been manufactured under the requirements of Federal Aviation Regulation Part 37.

(3) By a FAA/PMA Symbol. (Ref 14 CFR 45.15)

(a) An FAA-PMA is issued under 14 CFR 21.303.

(b) PMA articles - The manufacturer of a PMA article must permanently and legibly mark:

1 Each PMA article, with the PMA holder’s name, trademark, symbol, or other FAA approved identification and part number; and

CHAPTER:

SECTION:

PAGE:

01

3

REV. NO.:DATE:

05


92

2 The letters “FAA-PMA”.

NOTE: Parts that are too small or otherwise impractical to be marked may, as an alternative, be marked showing the above information on an attached tag or labeled container. If the marking on the tag is too extensive to be practical, the tag attached to a part or container may refer to a readily available manual or catalog for part eligibility information. Under a licensing agreement, when the applicant has been given the right to use the TC holder’s design, which includes the part number, and a replacement part is produced under that agreement, the part number may be identical to that of the TC holder, provided that PMA holder includes the letters, “FAA - PMA”, and the PMA holder’s identification symbol is on the part. In all other cases, the PMA holder’s part number must be different from that the TC holder.

(4) Critical parts. Each person who manufactures a part for which a replacement time, inspection interval, or related procedure is specified in the Airworthiness Limitations section of a manufacturer’s maintenance manual or Instructions for Continued Airworthiness must permanently and legibly mark that part with a serial number (or equivalent) unique to that part. (Ref. 14 CFR 45.15)

(5) By Transport Canada Form One (previously Form 24-0078) (equivalent to FAA Form 8130-3).

CHAPTER:

SECTION:

PAGE:

01

4

REV. NO.:DATE:

05


92

3. Parts, Appliances and Components

A. When parts, appliances and components used in the performance of maintenance on a certificated aircraft are not identified as outlined in Item 2, the person performing that maintenance must determine, through test, examination, or operation, that the articles used meet the requirements of FAR 43.13. Common sources of such parts, appliances or components are as follows:

(1) Salvage

(a) Salvaged parts, appliances or components which have come from aircraft that have been involved in accidents and rejected parts sold by the manufacturer as scrap metal, are available to industry as replacements. Such items may have been subjected to forces or environments which would render them permanently unairworthy. For example:

1 Parts that have been exposed to heat or fire can be seriously affected. Excessive heat can affect the strength qualities and dimensions of parts or materials. Regardless of their rejuvenated appearance, such parts are likely to be unserviceable.

2 Foreign or corrosive liquids can also take their toll on aircraft parts. Parts, appliances and components from an aircraft that have been submerged in salt water have been known to be offered for sale as serviceable replacement parts.

(2) Surplus

(a) Many materials, parts, appliances and components originate from obsolete or overstock items that have been released as surplus from the military service, air carriers, or by manufacturers. Parts obtained from surplus sources may be used provided interchangeability with the original part can be established, all times and cycles can be verified and all applicable airworthiness directives have been complied with. Such items, although advertised as “High Quality”, “New”, “Unused”, or “Looks Good” should be carefully evaluated by the user. The storage time, storage conditions, or shelf life parts and materials from these sources are not usually known. Examples of items that may be available from surplus sources are:

1 Anti-Friction Bearings

CHAPTER:

SECTION:

PAGE:

01

5

REV. NO.:DATE:

05


92

Components having anti-friction bearings installed that have been in storage for a long period of time, even though encased in protective coating or packaged, are subject to deteriorating effects of time and the elements. Completely inspect and lubricate such items before placing them in service.

2 Avionics Parts

Small avionics parts; i.e., resistors, capacitors, diodes, transistors, etc., should be the same as, or equivalent to, the parts identified in the manufacturer’s manual. Regardless of origin, these items should be tested for performance.

3 Aircraft Instruments

Aircraft instruments, although advertised as “Unused” or “New”, should not be put into service unless they have been inspected, tested and overhauled if necessary by an appropriately created certificated instrument repair station. Instruments are highly susceptible to hidden damage caused by rough handling and improper storage conditions.

4 Pumps, Valves and Actuators

The internal seals are subject to deterioration from long-term storage and are susceptible to early failure in service. Therefore, surplus pumps, valves and actuators should be overhauled before being placed in service.

CHAPTER:

SECTION:

PAGE:

01

6

REV. NO.:DATE:

05


92

4. Know Your Supplier

A. On occasion, parts identified as authentic have been manufactured for sale by other than the approved manufacturer and in cases, hazardous to flight. For example: Parts have been manufactured by other than the approved manufacturer, using an original part as a sample. Drawings, specifications of manufacturing processes, heat treatment, plating and grinding, or the raw material for the part are not known to these persons. Although the reproduced parts appear to be as good as the approved part, the unknown factors which are important criterion in assuring airworthiness may not have been followed. Too often the part is not discovered to be defective until a malfunction or accident has occurred. Therefore, it is important that you know the source of supply.

5. Summary

A. Federal Aviation regulations place the responsibility of determining that materials, parts and appliances used in aircraft maintenance and alteration conform to applicable requirements, upon the persons approving the affected unit for the continued airworthiness of the aircraft.

B. Therefore, to assure the continued safety in aircraft operation, it is essential that great care be used when inspecting, testing and determining the acceptability of all parts and materials. Particular caution should be exercised when the identity of material, parts and appliances cannot be established or when their origin is in doubt.

CHAPTER:

SECTION:

PAGE:

02

1

REV. NO.:DATE:

05


95


RECEIVING INSPECTION REQUIREMENTS (Ref. MNT 2.3.2, MNT 2.3.3, MNT 4.6.5, MNT 4.7.1)

1. General

A. All rotable and repairable aircraft parts, components, and tooling which ABX Air utilizes must pass through the Receiving Inspection function before being placed into stock.

B. When a rotable or repairable component arrives from the vendor, a Storekeeper will process a purchase or repair order receipt transaction through PMI. The Storekeeper will forward the part and all accompanying paperwork to Receiving Inspection for approval and tagging.

C. All incoming expendable aircraft parts coming into ABX Air for stock or immediate use on an aircraft, which require AD verification or are in other than “new” condition must pass through the Inspector before being accepted. (Refer to Chapter 2 for further information).

2. Receiving Parts From the Vendor

A. Complete vendor information can be viewed by accessing PMI Program PO311 (path 05 / 84 / 24) [Ref. CFR 121.135(b)(1); 121.369(a)].

(1) The current approved vendors by Quality Control have a “Y” in the Contractor block and one of the Definition Codes listed below.

(a) RO - Repair Order (FAA Repair Station)

(b) TO - Tooling Only Vendor

(c) CA - Calibration Vendor

(d) WR - Warranty Vendor

(e) NC - Non-Cert Vendor

(2) All inactive vendors have a definition code of “IA - Inactive” and the “Y” removed from Contractor.

CHAPTER:

SECTION:

PAGE:

02

2

REV. NO.:DATE:

05


95

(3) Components on Repair Orders sent to Delta Airlines may be worked by one of their vendors, and returned to ABX Air with documentation from that vendor. In these cases, the components can be accepted, as long as the vendor who supplies the documentation appears on Delta’s Approved Vendor List. Delta will supply ABX Air with an updated Approved Vendor List on a quarterly basis. ABX AIR QC will post Delta’s Approved Vendor List at ATSG(\\ABX_NT\root)(Y:)/WORK/ABX-AMES/Delta Approved Vendors List.

B. Inspect part for shipping damage, evidence of corrosion and other deterioration. Inspect parts for visual defects or abnormalities (e.g., altered or unusual surface, absence of required plating, evidence of prior usage, scratches, new paint over old, attempted exterior repair, pitting or corrosion).

C. Compare vendor’s work accomplished to the workscope established by the Repair Controller on the Repair Order being processed. Verify workscope established by the Repair Controller in PMI and the Automated Component Specification Manual to ensure all mandatory tasks have been assigned or previously complied with.

NOTE: Mandatory tasks are MAN, MAF, MAT, INS, and OPR for repaired/overhauled components; and MAN, MAF, INS, and OPR for newly purchased components.

A copy of the ACSM will be with the R.O. If a copy is not returned, review Open R.O./ACSM Inquiry Screen. Validate the minimum stocking specification in PMI has been met for purchased components.

D. Review any ABX Air Job Cards which were completed by the vendor. Quarantine any components with incomplete Job Cards. Verify the vendor did not N/A or red-line any ABX Air Job Card work steps without approval from the ABX Air Engineering Department. Quarantine any components which have red-lined ABX Air Job Cards until the ABX Air Engineering Department verifies the vendor changes were approved through them.

E. Match data plate of component to vendor’s tag or FAA form 8130-3 and the vendor’s teardown report. Verify that the identification requirements have not been tampered with (e.g., part numbers stamped or marked over, label is improper or missing). Verify all lines and fittings are capped and plugged. Teardown reports are only required for “R” class parts being received in a condition other than “NEW”.

CHAPTER:

SECTION:

PAGE:

02

3

REV. NO.:DATE:

05


95

F. If the part is approved for use, PMI will be updated and the Part Ident Label will be signed. This also applies to certain E-class parts which have been flagged by Engineering to have a Receiving Inspection because of applicable AD notes and E-class parts being received in other than new condition. Service Order parts will not be issued a Part Ident Label.

G. If there are any discrepancies with the items, they will be placed in quarantine. Materials Management will coordinate obtaining resolutions to all discrepancies on quarantined parts with Repair Orders. Purchasing will obtain resolutions to all discrepancies on quarantined purchased parts.

H. Attach vendor’s tag or FAA form 8130-3, and all component related paperwork, to Repair Order (M-105A), and route to Records Department for disposition. If the vendor fails to return the M-105A, screen print the Closed Repair Order History screen (PO27) 20/84/11, or screen print PO68 screen for that repair order.

I. Give the tagged part and the Receiving Ticket to Stores personnel for stocking.

3. Vendor Rejected Parts

A. Vendor rejected parts will be held in Quarantine if the disposition of the part has not been determined by Materials Management.

B. The dispositioned parts will be routed as appropriate after the Receiving Inspector ensures that the part and serial numbers are correct by referencing the repair order.

C. The repair order and all related paperwork will be routed to Records.

4. Outbase Comat

A. Components from outbase stations will be received in one of three conditions:

(1) Return to Stock.

(2) Repair.

(3) Troubleshooting (see paragraph 10).

CHAPTER:

SECTION:

PAGE:

02

4

REV. NO.:DATE:

05


95

5. Emergency Equipment

A. The Emergency Equipment Sticker (M-38) or Life Vest Tag (M-37) shall be filled out and installed on the following equipment:

(1) Life Vests (M-37)

(2) Oxygen Bottles (Portable and Fixed) (M-38)

(3) Portable Fire Extinguishers (M-38)

(4) First Aid Kits (M-38)

(5) Life Rafts (M-38)

B. The Part Ident Label will also be attached to the above items.

C. Engine Fire Bottles required only a Part Ident Label.

6. Part Numbers - Part Code

A. ABX Air part numbers are an ABX Air Part Code. This part number system takes into account the interchangeability of parts and simplifies the internal control of spares. The cross-reference from ABX Air to the Original Equipment Manufacturer (OEM) part number or from the OEM to ABX Air part number is part of the computer program and is available for reference at selected computer terminals.

Parts Code Explanation:

61 20 0001Sequential Number

ATA Section

ATA Chapter

CHAPTER:

SECTION:

PAGE:

02

5

REV. NO.:DATE:

05


95

7. ABX Air Assigned Serial Numbers and ASN Identifier Process

A. In certain instances a component will be received that requires the assignment of a Serial Number. Contact the Aircraft Records section so that a Serial Number can be assigned in accordance with their current procedure (Ref. GMM 04.35).

B. Serial Numbers shall be scribed or stamped legibly on a noncritical area of the component. (If questions arise, contact Director, Quality Control).

C. Any new calibrated tools received shall also be serialized. Before any calibrated tools are released to Stores a Calibration Sticker shall be completed and installed on the tool. This applies to re-calibrated tools also. (Contact Inspection Department for Calibration Sticker).

8. Quarantine Area

A. This area is set aside for parts awaiting a decision on disposition including the following:

(1) Removed for troubleshooting.

(2) Received from vendor without serviceable information.

(3) Received from vendor with Serviceable Tag or FAA form 8130-3 without correct information.

(4) Purchase Order Part Number different from Received Part Number.

(5) Expendable materials received from vendor in other than “new” condition.

9. Receiving Inspection of Assemblies at Substantial Heavy Maintenance Vendors

A. When it is necessary to drop ship a repaired or purchased assembly to a Substantial Heavy Maintenance Vendor, the Vendor’s Receiving Inspectors must first validate the unit is classified by ABX Air as need an “assembly review”. This is accomplished by reviewing “Part Master File” in PMI. The fifth line down labeled “description” will read “HIGH TECH ASSY REVIEW.”

B. If so, the component needs to be quarantined and the entire R/O or P/O package sent overnight to ILN, attention Receiving Inspection Supervisor, Base Shops. The package may be faxed as well if immediate processing is needed.

CHAPTER:

SECTION:

PAGE:

02

6

REV. NO.:DATE:

05


95

C. The Receiving Inspector will review the package for thoroughness, compliance documents, and accuracy of sign-offs.

D. They will then contact the on-site ABX Air designee at the Vendor where the component is quarantined to confirm the condition, proper identification, and any other required physical verifications.

E. The ILN Receiving Inspector will perform the necessary transactions in PMI to properly build the assembly and update the system accordingly. They will enter a memo in the system to identify the personnel involved who performed the actual physical verification.

F. A PIL will be generated and sent overnight back to the originating facility. Once the PIL is attached to the part, it can be released from quarantine. If the component is needed immediately, the PIL can be faxed to the on-site ABX Air designee at the Vendor. They will transcribe all the information from the faxed copy to a hand-generated PIL and will insert the Receiving Inspector employee number in the “Signature” block of that PIL, and then sign their own name at the bottom right-hand side of the PIL. Once this is accomplished, the computer-generated PIL will be destroyed.

G. The completed package will be forwarded to Records.

10. Receiving Inspection of Assemblies Flagged for “Technical Review” (Ref. MNT 2.3.3)

A. When the message “AD Review/High Tech Rev” or “High Tech Rev” appears during the receipt of an assembly, the following actions will be accomplished by the Receiving Inspector.

(1) Audit the vendor’s paperwork to verify compliance with the ACSM and any applicable ADs, Service Bulletins, and EOs.

(2) Perform a physical inspection and inventory of all accessible lower level rotable components against the listing of parts on the “NLA Report” (05/85/37) and “Next Lower Assembly Master Inquiry.” Audit the vendor’s paperwork to inventory what lower level rotable components are installed which cannot be physically verified.

(3) Review the “Inventory Transactions Inquiry” program (PO09IQ) to determine what lower level components are currently installed on the assembly.

(4) Perform an “Inventory Initial Load” for any lower level components which are not yet loaded in PMI.

CHAPTER:

SECTION:

PAGE:

02

7

REV. NO.:DATE:

05


95

(5) Perform the “Lower Component Installation” of any lower components which were initially loaded or are not currently linked to the higher assembly.

(6) Update times/cycles and EOs as required.

(7) Verify all EOs have been updated correctly in PMI by running an “Assembly Task Report” (30/85/30).

(8) Verify all subcomponents are loaded correctly in PMI using the “Assembly Task Report” and vendor documentation. This includes checking part numbers, serial numbers, times, cycles, and days for any typographical errors and/or transposed numbers. After this has been accomplished, the vendor’s paperwork can be forwarded to the Records Department.

11. Conformity Inspection of Parts Manufactured on a PFEA or PFR

A. When receiving parts manufactured on a PFEA or PFR, the Receiving Inspector will quarantine the parts until they can perform a conformity inspection on the parts against the appropriate Engineering drawing(s).

B. The conformity inspection will be a random sampling with the quantity being conformed and the level of validation to be the discretion of the Receiving Inspector.

(1) For parts manufactured on a PFEA, the Receiving Inspector will sign and date blocks 8 and 9 on the PFEA, as well as date the part with the date of receipt.

(2) For parts manufactured on a PFR, the Receiving Inspector will date the part with the date of the receipt.

C. After the conformity inspection and the receiving inspection process have been successfully completed, the PFEA/PFR will be separated from the other P/O documents and sent to Aircraft Records. The remaining P.O. documents will be processed normally.

CHAPTER:

SECTION:

PAGE:

02

8

REV. NO.:DATE:

05


95

12. Procedure for Returning to Stock QEC Components From Removed Engines

A. PPRS will review engine history to determine reason for removal from aircraft.

(1) If engine was removed for a cause which could be detrimental to the QEC components (i.e., metal in the oil, catastrophic failure, etc.), all QEC components will need to be routed through the normal repair order process.

(2) If engine removal was scheduled or engine was removed for a cause which would not be detrimental to the QEC components, the components can be turned in to Stores for generation of a “Return to Stock” repair order.

(a) Technician will fill out a Part Ident Label (M-44A) per GMM Chapter 1, Section 07.05.

(b) Technician will turn in the green copy of the Part Ident Label and the removed component to Stores.

B. Materials Management will generate a “Return to Stock” order to the Engine Shop per Repair Services Procedures Manual, Chapter 02, Section 05.01.

CHAPTER:

SECTION:

PAGE:

03

1

REV. NO.:DATE:

05


9212-29-17


RECEIVING INSPECTION PROCEDURES (Ref. MNT 4.6.5)

1. Receiving Inspection

NOTE: If part is going to be scrapped, do not process the Receiving Inspection transaction. Process the Scrap transaction instead.

A. Open Receiving Inspection, option 45/06.

B. Scan or enter password.

C. Enter ILN or QLN stocking “location” field. Select Batch #, S/N and P/N if desired; press Enter.

D. Search for desired Part Number and Serial Number or Order Number for part/tool to be received (i.e., Repair Orders, Purchase Orders, Loan, Rental, and Exchange Orders).

E. Enter appropriate R/I Code in “ACT” field, press enter.

(1) U - Update to change part number or serial number, accept part/tool. Not valid for Service Orders.

(2) R - Reject.

(3) A - Accept. Used for engines, APUs, and Service Orders (unless rejected).

F. The following information is displayed:

(1) Serial Number.

(2) Part Number.

(3) Location.

(4) Bin Location.

(5) Last Task.

CHAPTER:

SECTION:

PAGE:

03

2

REV. NO.:DATE:

05


9212-29-17

G. Press F4 to review vendor information. Approved repair vendors are listed as “P” vendors and require a “Y” in the “Contractor” and “Drug Program” fields. Approved purchasing vendors require a “Y” in the “Supplier” field. If any of the required fields are blank, the vendor is unapproved. Follow the Receiving Inspection Rejection process outlined in this section, and place the component in quarantine. Components received on a Purchase or Exchange Order do not require a review of the vendor information in PMI. The components will still need to meet the minimum stocking specification shown in “Technical Description” in the Part Master File Inquiry program (PO322).

2. Receiving Inspection Update

A. Enter Action Code.

(1) A - Accept

(2) R - Reject

B. Enter reason for update transaction in “Reason” field.

(1) This information is normally found in block #12 on the vendor’s form 8130-3 for repaired components. When processing batteries which have been repaired by Delta, validate that block #12 on the 8130-3 form reads “Repaired”, and block #13 contains a reference to the batteries being “Deep Cycled.” Make the necessary changes in PMI so that the last transaction shows it being deep cycled. Use the code “DEP” in the “Reason” field in PO68 during the Receiving Inspection process. This will reset the TSO/CSO values to “zero.”

(2) Components sent to an ABX Air approved vendor may be sent to one of their approved vendors to be worked (subcontracted). In these cases, ABX Air may receive two 8130-3 forms, one from each vendor. The ABX Air approved vendor’s 8130-3 may not reflect the true condition of the component in block 12, but will state the true condition in block 13 (referencing the subcontract vendor’s 8130-3). Both 8130-3s must be investigated to determine the correct condition code to be used during the Receiving Inspection update. The condition code chosen must reflect the actual work which was accomplished. This code must be entered in the “Reason” and “Last Task” fields.

NOTE: A second 8130-3 form is not required in cases where the component was subcontracted to another ABX Air, Inc. approved repair vendor.

CHAPTER:

SECTION:

PAGE:

03

3

REV. NO.:DATE:

05


9212-29-17

(3) To ensure the correct “Reason” code is entered into PMI, the status in block #12 must be checked against the verbiage in the “Remarks” block #13 and what is written on the teardown report for the component. If discrepancies exist between these three areas, the component must be quarantined until the true status of the component can be determined.

NOTE: Press enter in blank “Reason” field to display valid “Update” codes.

C. Validate that Part Number, Serial Number, Last Task, and Tool Life Expiration Date (if applicable) are correct, if not correct, then update these fields.

NOTE: Serial numbers are to be entered into PMI without dashes, slashes, or other extraneous characters.

D. Always enter “Y” in “Load EOs for Signoff” field.

NOTE: It is important to transfer to Part Master File Inquiry program to review shipping and handling instructions, and to review Technical descriptions, Lower Component Technical Description, and Memos for important information. It is also important to transfer to Open RO/ACSM Inquiry and ACSM Master Inquiry programs to review repair/overhaul specifications for parts on Repair Orders.

E. Press F6 to transfer to Part Master File Inquiry.

F. Review shipping and handling instructions. Press enter to continue to next screen.

G. Enter Y in the “Technical Description” field to review important information, press enter.

H. Press F3 to exit.

I. Enter Y in the “Memo” field to review important information, press enter.

J. Press F3 to exit.

K. Enter Y in the “Next Lower Assembly” field when performing a Receiving Inspection on an assembly, to review a list of possible subcomponents.

L. Press F3 to exit.

M. Enter Y in the “Effectivity” field; press ENTER.

CHAPTER:

SECTION:

PAGE:

03

4

REV. NO.:DATE:

05


9212-29-17

N. Press F2 to view hard time limit information.

O. Press F3 to exit.

(1) “Hot Key” to Open RO/ACSM Inquiry program (XTR108).

(2) Type in Repair Order number you are updating in Receiving Inspection program; press enter.

(3) Review the component specification which was sent to the vendor with the Repair Order, if copy of ACSM is not returned with Repair Order.

(4) Press F3 to exit.

(5) Press F5 to transfer to ACSM Master Inquiry program (XTR065).

(6) Review repair/overhaul specifications for component. Compare to copy of ACSM returned with Repair Order and work accomplished by vendor to ensure all requirements have been satisfied.

(7) Press F3 to exit.

NOTE: The Component Repair/Overhaul Specification Manual will need to be referenced for all powerplant and APU components until they are entered into the ACSM.

NOTE: “Hot Key” to ACSM Master Inquiry program (XTR065) for all subcomponents to review their repair/overhaul specifications.

P. Validate and correct the following information as necessary:

(1) Time since new (hours and minutes).

(2) Cycles since new.

(3) Days since new.

CHAPTER:

SECTION:

PAGE:

03

5

REV. NO.:DATE:

05


9212-29-17

(4) Life expiration date.

NOTE: If explicit expiration date is defined by part master or manufacturer’s data, that date must be entered in PMI. If only month and year of expiration date is specified, ensure expiration date is set to the last day of the expiration month in PMI.

(5) Time since overhaul (hours and minutes).

(6) Cycles since overhaul.

(7) Days since overhaul.

(8) Overhaul expiration date.

NOTE: If explicit expiration date is defined by part master or manufacturer’s data, that date must be entered in PMI. If only month and year of expiration date is specified, ensure expiration date is set to the last day of the expiration month in PMI.

NOTE: If a component which is not life limited is received on a Purchase Order and any of the above times/cycles are unknown, enter “UNK” in the TSN/CSN/DSN and TSO/CSO/DSO fields as necessary. If these fields are not populated during the Receiving Inspection process, a soft error message should prompt the user to enter the required values. Known values should always be entered.

(9) Shelf life date.

(10) Tool Life Date - Set tool life expiration date based on the date of calibration and calibration interval.

Q. Type 1 in “No. of Labels” field, if a PIL has not been previously printed.

R. Press Enter.

S. Enter into subcomponent receiving screen; load subassembly part information as necessary.

T. F3/update if no subcomponents.

U. Enter into EO compliance screen.

CHAPTER:

SECTION:

PAGE:

03

6

REV. NO.:DATE:

05


9212-29-17

V. Enter Y in the “SEL” field to select each Maintenance Item that is complied with, select all EOs that have been complied with on this order. It is acceptable to process the part if any tasks are not accomplished other than MAN, MAF, MAT, and OPR for repaired items, and also purchased components. Enter/adjust EO compliance date as necessary.

(1) There are components that have a task(s) loaded against them that may not be applicable. When a component is being processed through Receiving Inspection and this scenario occurs, the task(s) needs to be updated and a memo needs to be created in the EO Update Program explaining the reason why it is not applicable at this time. This will prevent the task(s) from showing overdue.

NOTE: All effective EOs that are still open for this part will be displayed.

CAUTION: IF A VENDOR COMPLIED WITH A MAINTENANCE ITEM (SUCH AS A SERVICE BULLETIN OR AIRWORTHINESS DIRECTIVE) AND DOES NOT SHOW UP IN THE EO LIST, THEN “REJECT” THE RECEIPT UNTIL THE MAINTENANCE IS ADDED.

IF COMPLIANCE IS RECORDED AND SHOULD NOT HAVE BEEN, USE EO COMPLIANCE DELETION, PO39S, OPTION 30/35 TO DELETE THE COMPLIANCE. USE EO MANUAL UPDATE TO ENTER CORRECT COMPLIANCE.

W. Press enter to complete entry.

X. Certain EO tasks have Records Cards associated with them, which contain instructions to perform additional updates to related EOs. If compliance is taken for these EOs, a Records Card will automatically print to the user’s default printer. After the card prints, perform the updates required by the Records Card instructions. The instructions will reference a procedure in the Aircraft Records Procedures Manual, which is located on the ABX intranet with the other digital manuals. Refer to the procedures in this manual for assistance in performing the updates. Once the required updates are completed, sign the Records Card and attach it to the Repair Order.

3. Receiving Inspection Reject

NOTE: Examples of when to reject; missing parts for an assembly, additional items need to be accomplished, or paperwork is missing or incomplete.

A. Type R in the “Action” field; press Enter to display reject screen.

CHAPTER:

SECTION:

PAGE:

03

7

REV. NO.:DATE:

05


9212-29-17

B. Enter “Reason” for reject transaction in “Reason” field.

NOTE: Press Enter in blank “Reason” field to display valid Update codes.

C. Enter QLN in “LOC” field.

D. Enter Q in “Bin Location” field for repaired parts or P for purchased parts.

E. Enter Y in “Memo” field to provide rejection details; press Enter. When all details are entered, screen print rejection memo. Press F3 to return to reject screen.

F. Press Enter to complete entry.

G. Enter Y to update; press enter.

H. Place memo copy, part, and vendor paperwork in Quarantine Cage. Rejected parts which will not fit in the Quarantine Cage will be left in the Receiving area with a red “Quarantine Part” placard. The paperwork for the part will be placed in the Quarantine Cage.

4. EO Update Program Option 30/31, PO56HA

NOTE: If EO compliance is being taken based on information provided by the vendor, without having the actual signed document, a memo must be entered explaining how compliance was verified. If a signed EO is received with the repair order, no memo is required.

A. Open EO Update Program, option 30/31.

B. Enter the following information:

(1) Serial Number.

(2) Vendor Part Number.

(3) Task (complied with). If field is left blank, all effective EOs will display.

(4) Complete Date; actual compliance date.

(5) Complete Time; actual compliance time (GMT), enter time: 00 00 (required entry).

CHAPTER:

SECTION:

PAGE:

03

8

REV. NO.:DATE:

05


9212-29-17

C. Enter Order Number in “Order Number” field.

D. Enter Order Type of R (Repair Order) or P (Purchase Order).

E. Press enter.

F. Enter Y in “SEL” field for desired Engineering Order, press enter.

G. Verify part hours (TSN value) and cycles (CSN value), update each field as necessary.

H. If needed type Y in “Memo” field, press enter (optional).

(1) Enter memo text as needed, press enter after each line.

(2) Press F3 to process and update screen.

I. If no memo text is entered, press enter after entries are completed to update compliance.

5. EO Compliance Maintenance Option 30/35, PO39S

NOTE: If compliance is recorded in error, use this program to delete the compliance.

A. Open EO Compliance Maintenance, option 30/35.

B. Enter the EO Number or Task Number.

C. Press enter.

D. Enter Y in “Compliance by Part” field, press enter to display all compliance records for that Task/EO.

NOTE: Screen is automatically sorted by compliance date.

CAUTION: F-10 - PART/DATE ORDER CHANGES THE SORT ORDER OF THE SCREEN BETWEEN COMPLIANCE DATE ORDER TO SERIAL NUMBER/DATE ORDER.

CAUTION: F-17 - ASCENDING SORTS THE COMPLIANCE DATES IN ASCENDING ORDER.

CAUTION: F-18 - DESCENDING SORTS THE COMPLIANCE DATES IN DESCENDING ORDER.

CHAPTER:

SECTION:

PAGE:

03

9

REV. NO.:DATE:

05


9212-29-17

CAUTION: D - DELETE OPTION, DELETES COMPLIANCE.

CAUTION: M - MODIFY OPTION ALLOWS USER TO ENTER/UPDATE HOURS, CYCLES, AND MEMO TEXT. IF COMPLIANCE DATE IS INCORRECT, YOU MUST DELETE THE COMPLIANCE RECORD THEN RE-ENTER COMPLIANCE USING EO MANUAL UPDATE, OPTION 30/31. REFER TO PARAGRAPH 2.Q.CAUTION.

E. Always press F18 to look for serial number.

F. To delete the compliance, type D in the field beside the selected entry.

G. Press enter twice.

H. Type Y in “Update” field, press enter.

I. Press F3 twice to return to initial screen.

CHAPTER:

SECTION:

PAGE:

04

1

REV. NO.:DATE:

05


5008-27-09



CHAPTER:

SECTION:

PAGE:

05

1

REV. NO.:DATE:

05


5008-27-09


SHELF LIFE CONTROLLED COMPONENTS

1. General

A. All components with shelf life limits have been entered into PMI in the Technical Description field on their respective Part Master.

B. Engineering establishes and manages the shelf life limits; therefore they are no longer included in the Materials Management Receiving Inspection Procedures.

CHAPTER:

SECTION:

PAGE:

06

1

REV. NO.:DATE:

05


9501-08-19


ENGINE TAGGING PROCEDURES

1. Off-Wing Roles and Responsibilities for Aircraft Engines and APUs Removed from Aircraft

A. General

(1) The roles and responsibilities below have been agreed to by the following departments: Materials Management, A/C Records, Engineering, Technical Operations, and QC. Detail processes for handling off-wing engines are located within the individual department’s procedure manual.

B. Powerplant Repair Controller

(1) Powerplant Repair Controller is responsible for the audit, management, storage, and retrieval of ABX Air and FAA required physical documentation relating to the maintenance and repair of ABX Air’s aircraft engines and APUs. This documentation includes, but is not limited to, status of all aircraft engine and APU related Airworthiness Directives and Life Limited Parts (LLPs), removal and install history, 8130-3s for sub-component parts, 337s, test cell data, and repair/shop visit history.

(2) Powerplant Repair Controller is also responsible to store previous operator and manufacturer’s documentation and traceability for LLPs.

(3) Additionally, Powerplant Repair Controller introduces and maintains aircraft engines or APUs and their subcomponent parts, accumulated hours and cycles, status of ADs, etc. in ABX Air’s PC-based Disk Sheet system.

C. Quality Control

(1) Quality Control: Responsible for the oversight/audit function of procedures, documentation, and regulatory issues. This oversight is controlled by the CASS program as defined in the GMM.

D. Materials Management

(1) Responsible for provisioning all line replaceable units needed to support the ABX Air Aircraft Engine and APU Management Program. This includes expendables, repairable, rotables, QEC kits, and Life Limited Parts.

CHAPTER:

SECTION:

PAGE:

06

2

REV. NO.:DATE:

05


9501-08-19

(2) Responsible for the tracking of cannibalized components from spare aircraft engines and APUs, as well as the customer owned property (COP) at IAI.

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

06


5809-10-10


MATERIAL SUPPORT/AOG DESK

1. Responsibility/Daily Job Duties

A. Daily Duties

(1) Administration of Loan/Rental/Exchange.

(2) Support Maintenance Control, outbase station, and Line Maintenance material requirements including, but not limited to AOG requirements.

(3) Ensure outbase station line representatives have requested replacement parts for rotable and/or repairable parts whose shelf life expiration date is within 30 days. The Material Support/AOG Desk shall maintain a log of said items and direct Stores to ship replacement parts five days prior to shelf life expiration dates.

(4) Monitor flyaway kit shelf life limited items. If expiration date is within thirty days, remove and replace item. Communicate requirement to Maintenance Control.

(5) Assist outbase station line representatives with PMI system, problems/concerns/transactions.

(6) Set up loan/rental/exchange and/or sale of outbase line maintenance inventories.

(7) Maintain Deferred Item (DI) material requirements report. Enter material requisition; monitor delivery date to ensure material arrives in a timely manner.

CHAPTER:

SECTION:

PAGE:

02

1

REV. NO.:DATE:

06


9501-08-19


OUTBASE INVENTORY SELF AUDIT OPERATING PROCEDURES

1. General

A. These procedures detail the steps required to conduct an Outbase Inventory Self Audit. Inventory Self Audits are designed to ensure the integrity of ABX outbase inventory.

B. Personnel conducting an Outbase Inventory Audit shall adhere to the following procedure:

(1) An Outbase Inventory Audit should answer the following questions:

(a) Are Rotable/Repairable parts shown in the PMI System as being in station stock physically on hand?

(b) Are Rotable/Repairable Shelf Life Expiration Dates within time limits?

(c) Ensure material is packaged and stored properly.

(d) Ensure overall neatness and cleanliness of the stock room area.

(2) Personnel conducting an Outbase Inventory Self Audit utilizing the PMI Detailed Rotable/Repairable Inventory Report shall verify quantity, serial number/batch number and shelf life time limit, if applicable. If a discrepancy is found, circle the item and note the discrepancy on the Audit Report, i.e. zero stock, wrong part number, invalid serial number, shelf life expired, etc.

(3) Upon completion of the audit

(a) Personnel conducting an Outbase Inventory Audit shall attempt to resolve all discrepancies on-site. Unresolved discrepancies will be listed on the M-322 Station Audit Checklist and shall be sent to Materials Management and ABX Quality Control.

(b) Materials Management will review results of audit to ensure all discrepancies are resolved and issue final report within one week of audit to the Director, Line Maintenance.

CHAPTER:

SECTION:

PAGE:

03

1

REV. NO.:DATE:

06


5008-27-09



CHAPTER:

SECTION:

PAGE:

04

1

REV. NO.:DATE:

06


9501-08-19



CHAPTER:

SECTION:

PAGE:

05

1

REV. NO.:DATE:

06


8010-22-15


INVENTORY ADJUSTMENTS

1. General

A. All proposed inventory adjustments shall be reviewed and approved by ABX Financial Controller prior to being adjusted.

CHAPTER:

SECTION:

PAGE:

06

1

REV. NO.:DATE:

06


9501-08-19


M&E PURCHASE REQUISITION, INVOICES, & ACCRUAL SIGNATURE THRESHOLDS

1. General

A. The following signature thresholds detail the authorization level of each position within the Aircraft Maintenance Department:

2. Authorization Levels

A. Aircraft Parts Purchases

(1) Materials Management personnel (Material Planner/Provisioner, Material Specialist) are authorized to execute a purchase up to $10,000.

(2) Manager, Materials Management and Contracts is authorized to execute a purchase up to $25,000.

(3) Director, Technical Operations is authorized to execute a purchase up to $50,000.

(4) Vice President, Aircraft Maintenance is authorized to execute a purchase up to $100,000.

(5) President, ABX Air, Inc. is authorized to execute a purchase up to $1,000,000.

(6) Beyond $1,000,000 and up to $10,000,000 must have two (2) signatures from among the President and Chief Financial Officer or Chief Executive Officer.

NOTE: Other signatures may be required if value is over $10,000,000.

NOTE: Next higher authority will be accepted in place of any signature required at stated dollar value.

NOTE: Use Parts Requisition Routing form for all requisition packages in excess of $20,000, with the exception of AOG parts requirements.

NOTE: AOG part purchases initiated without PMI requisitions must have proper approval levels as indicated above documented either manually (on the PO) or electronically (via e-mail). E-mail approvals must include nomenclature, part number, and anticipated price.

CHAPTER:

SECTION:

PAGE:

06

2

REV. NO.:DATE:

06


9501-08-19

NOTE: In addition to the above signature levels, any capital expenditure over $5,000 requires the signature of the Chief Financial Officer (CFO) or delegated representatives in the appropriate block of the Purchase Requisition. The CFO has approved the Director, Strategic Planning or the Director, Treasury as delegated representatives.

NOTE: Any expendable purchase over $10,000 also requires approval of the Chief Financial Officer or delegated representatives, unless it is for recurring consumable materials such as aircraft engine oils.

B. Invoices and Accruals

(1) Aircraft Component Repair Dollar Amount Minimum Signature Required *

(a) $0 to $10,000 - Materials Management Staff (AOG Specialist, Materials Planner/Provisioner, Material Specialist)

NOTE: Quote approval entered in Repair Orders notes constitutes approval for Repair Order invoices less than $50,000.

(b) $10,000 to $100,000 - Manager, Materials Management and Contracts

(c) $100,000 to $1,000,000 - Director, Technical Operations

(d) $1,000,000 and above - VP, Aircraft Maintenance

(2) Aircraft Heavy Maintenance Events Dollar Amount Minimum Signature Required *

(a) $0 to $100,000 - Project Coordinator, Manager, Heavy Maintenance or Manager, Planning

(b) $100,000 to $1,000,000 - Director, Technical Operations

(c) $1,000,000 and above - VP, Aircraft Maintenance

(3) Aircraft Line Maintenance Events Dollar Amount Minimum Signature Required *

(a) $0 to $500,000 - Director, Line Maintenance

(b) $500,000 and above - VP, Aircraft Maintenance

CHAPTER:

SECTION:

PAGE:

06

3

REV. NO.:DATE:

06


9501-08-19

(4) Accruals *

(a) $0 to $1,000,000 - Director, Technical Operations or Director, Line Maintenance

(b) $1,000,000 and above - VP, Aircraft Maintenance

NOTE: * Manager, Materials Management and Contracts, Manager, Heavy Maintenance and Director, Technical Operations have approval authority covering T&M and contractual payment invoices (including accruals) issued against contracts which have been pre-approved by ABX Senior Management, provided receipt of material/services has been confirmed and supporting documentation has been received from the ABX on-site representative and/or end user. Invoices outside the scope of the contract must be authorized and approved by ABX Senior Management.

(5) Purchase Invoices

(a) $0 to $50,000 - Director, Technical Operations

(b) $50,000 to $100,000 - VP, Aircraft Maintenance

(c) $100,000 and above - President, ABX Air

CHAPTER:

SECTION:

PAGE:

07

1

REV. NO.:DATE:

06


9501-08-19


DEFERRED ITEMS MONITORING AND REPORTING

1. General

A. These Guidelines pertain to zero stock Deferred Items only:

(1) B767 Aircraft Deferred Items

(2) Must be completed by (MBCB) dates of three days or less.

(3) Maintenance Control designates the deferred item as a P1 deferral.

(4) MBCB dates of ten days or more.

B. Maintenance Control and/or Aircraft Line Maintenance shall forward the following information on all deferred zero stock items to Material Support/AOG Desk:

(1) Aircraft Tail Number

(2) Part number required

(3) Quantity required

(4) Deferred Item number

(5) Must be completed by (MBCB) date.

(6) If the part is not in the PMI System, supply IPC information and/or other documentation authenticating effectivity.

C. If the required part is not in the PMI System generate a Material Requisition and send to CRA. Enter IPC information, Deferred Item Number, and MBCB date into the memo field. After CRA enters part into the PMI System and prints material requisition, sign and forward Material Requisition to purchasing.

D. If Maintenance Control and/or Aircraft Line Maintenance forwards information regarding a deferral to Material Support/AOG Desk personnel and the deferred item is an active part in the PMI System and has a MBCB date of ten or more days.

CHAPTER:

SECTION:

PAGE:

07

2

REV. NO.:DATE:

06


9501-08-19

(1) Generate a Material Requisition; enter deferred item number and MBCB date into the memo field. Authorize and print material requisition.

(2) Research available inventory, including Outbase Station Stock and parts riding aircraft. If available, return part to ILN Stores.

(3) Research open Repair Orders, if an open repair order exists attach requisition to repair order and e-mail Repair Services with a request to expedite repair.

(4) If required part is unavailable, sign and forward requisition to purchasing.

E. If the deferred item has an MBCB date of three days or less or has been designated as a P1 deferral by Maintenance Control, the Material Specialist shall generate a material requisition, procure required part, monitor delivery, and notify requestor upon receipt of required part.

F. If it becomes necessary to execute an Exchange or a Loan for required part refer to Loans/Rentals/Exchanges of Parts and Material, Section 3 of this Chapter.

G. If an aircraft part must be returned to ILN Aircraft Stores from an Outbase Station to clear a deferred item, Material Support/AOG Desk personnel are responsible for arranging the return. They will ensure that a Warehouse Transfer Request is entered into the system to replace station stock. Transfer and replacement of parts on off shifts will be arranged by Materials Management initiating the transfer.

CHAPTER:

SECTION:

PAGE:

08

1

REV. NO.:DATE:

06


5008-27-09



CHAPTER:

SECTION:

PAGE:

09

1

REV. NO.:DATE:

06


5008-27-09



CHAPTER:

SECTION:

PAGE:

10

1

REV. NO.:DATE:

06


5008-27-09


KITTING MENU

1. General

This section details steps necessary to add a component to an existing Kit, to modify the quantity of a component(s) in an existing Kit and/or delete a component from an existing Kit.

A. Access PMI Kitting Menu 50/87.

B. Select option #19 to add a component, change quantity of a component, or delete a component from an existing Kit.

(1) To add a component to an existing a Kit:

(a) Enter Password

(b) Enter Kit part number

(c) Enter Location (Defaults to ILN)

(d) Enter Cutoff Date. (Control Shelf Life Limited Items)

(e) Return Components (Y/N). (Use N only when deleting a component, Defaults to Yes)

1 Y = Returns components to ILN Aircraft Stores Inventory

2 N = Use “N” if parts are not going back to stock.

(f) Press Enter. (Displays component listing of specified Kit).

1 Tab to Vendor P/N field, Enter component part number.

2 Tab to Quantity field, Enter quantity of component part required in Kit, Press end of file key, Press Enter.

(g) Press F3 = Exit/Continue. The following pop-up windows appear:

1 Continue with Update? (Y/N) Select Y to update, Press Enter.

CHAPTER:

SECTION:

PAGE:

10

2

REV. NO.:DATE:

06


5008-27-09

2 Warning: Component A/C effectivity does not match A/C effectivity for the Kit, Press Enter to continue. Press Enter to continue with update.

NOTE: Aircraft effectivity should be researched prior to adding component to Kit.

3 Not Enough Components exist to Modify All Kits, _ _ _ Kits can be modified with existing inventory. Press F3 to continue.

NOTE: This Window pops-up only if there is insufficient inventory.

NOTE: This Window identifies the number of Kits that can be modified with existing inventory. If existing inventory is not sufficient to supply all kits, addition of the specified component will be disallowed. System returns to Modify Kits Screen.

4 If sufficient inventory is available, Modify Kits Screen displays Component Part Number, Quantity per Kit, and Transaction. (Addition). Press Enter to continue.

5 Confirm Kits to be Modified, Details Part Code, Vendor Part Number, Number of Kits, Location, and Disposition of Components.

Update (Y/N)

a Select Y to update

b Select N to return to Modify Kits Screen.

c Press F3 to exit.

6 Enter Y to update, Press Enter.

7 Addition of component complete, system returns to Modify Kits Screen.

8 Press F3 to return to Kitting Menu.

CHAPTER:

SECTION:

PAGE:

10

3

REV. NO.:DATE:

06


5008-27-09

(2) To change the quantity of a component in an existing Kit: (Option #19)

(a) Enter Password.

(b) Enter Kit part number.

(c) Enter Location, (Defaults to ILN).

(d) Enter Cutoff Date, (Control Shelf Life Limited Items).

(e) Return Components (Y/N). (Use only when deleting a component, defaults to Yes)

1 Y = Return Components to ILN Aircraft Stores Inventory.

2 N = Use “N” if parts are NOT going back into stock.

(f) Press enter, (Displays component listing of specified Kit)

1 Tab to Line field, Enter line number of component, Press Enter.

2 System places cursor in Qty field, Enter quantity desired, press end of field key, Press Enter.

(g) Press F3 = Exit/Continue. The following Pop-up windows appear:

1 Continue with update? (Y/N). Select Y to update, Press enter.


NOTE: Note: Aircraft effectivity should be researched prior to adding component to Kit.

CHAPTER:

SECTION:

PAGE:

10

4

REV. NO.:DATE:

06


5008-27-09

3 Not Enough Components exist to Modify All Kits, _ _ _ Kits can be modified with existing inventory. Press F3 to continue.

NOTE: This Window pops-up only if there is insufficient inventory.

NOTE: This Window identifies the number of Kits that can be modified with existing inventory. If existing inventory is not sufficient to supply all kits, addition of the specified component will be disallowed. System returns to Modify Kits Screen.

4 If sufficient inventory is available, Modify Kits Screen displays Component Part Number, Quantity per Kit, and Transaction. (Increase). Press Enter to continue.

5 Confirm Kits to be Modified, Details Part Code, Vendor Part Number, Number of Kits, Location, and Disposition of Components. Update (Y/N).

a Select Y to update.


c Press F3 to Exit.

6 Enter Y to update, Press Enter

7 Quantity of component changed, system returns to Modify Kits Screen.


(3) To delete a component part from an existing Kit: (Option #19)

(a) Enter Password.

(b) Enter Kit part number

(c) Enter Location. (Defaults to ILN)

(d) Enter Cutoff Date. (Control Shelf Life Limited Items)

CHAPTER:

SECTION:

PAGE:

10

5

REV. NO.:DATE:

06


5008-27-09

(e) Return Components (Y/N). (Use only when deleting a component, Defaults to Yes).

1 Y = Return components to ILN Aircraft Stores Inventory.

2 N = Use “N” if parts are not going back into stock.

(f) Press Enter. (Displays component listing of specified Kit).

1 Tab to Line field, Enter line number of component, press enter.

2 Press F23 to delete component part from specified Kit.

(g) Press F3 = Exit/Continue. The following Pop-up Windows appear.

1 Continue with update? (Y/N). Select Y to update, Press Enter.


3 Modify Kits Screen displays Component Part Number, quantity decreased, and Transaction. (Deletion). Press Enter to continue.

4 Confirm Kits to be Modified, Details Part Code, Vendor Part Number, Number of Kits, Location and Disposition of components. Update (Y/N).

a Select Y to update.


c Press F3 to exit.

5 Enter Y to update, Press Enter.

6 Deletion of component complete, System returns to Modify Kits Screen.


CHAPTER:

SECTION:

PAGE:

10

6

REV. NO.:DATE:

06


5008-27-09

C. Select option #25 to add a component to an existing Kit without impacting the Transaction file and/or Inventory Records.

NOTE: This option is a “Special Kit Component Add”. Allows user to add a component to a kit, does not affect the Transaction File and/or Inventory Records.

(1) Access PMI Kitting Menu (50/87).

(2) Select Option #25.

(3) Enter Kit part number, press enter.

(4) Displays component listing of specified Kit.

(5) Tab to Vendor P/N field, enter component part number.

(6) Tab to Quantity field, Enter quantity of component part required in Kit, Press end of field key, Press enter.

(7) Press F3 to exit. Component has been added to specified Kit.

(8) Press F3 to return to Kitting Menu.

CHAPTER:

SECTION:

PAGE:

11

1

REV. NO.:DATE:

06


9212-29-17


MATERIALS MANAGEMENT CANNIBALIZED PARTS ACTIVITY (Ref. MNT 2.3.2)

1. General

These procedures pertain to the Materials Management Cannibalized Parts Activity.

A. Materials Management receives Parts Transfer/Cannibalization Form (M-203A) from a requestor (e.g., Maintenance Control, Line Maintenance, C-Check Line OSV).

NOTE: Blocks A, B, C, and D must be completed per procedures in GMM Section 07.05.01, ABX Air Cannibalization Process.

B. Materials Management will review the completed Parts Transfer/Cannibalization Form (M-203A) and perform research to determine best course of action to satisfy the cannibalized replacement need.

C. Materials Management will review data such as:

(1) Quantity in Stock

(2) Quantity in Transfer

(3) Quantity in Rep Hold

(4) Quantity in OB/FAK

(5) Next Higher Assembly

(6) Next Lower Assembly

(7) Usage History

(a) AMC

(b) Current Spares

(c) Number of Scraps (12 months)

(d) Number of issues in past 30 days

CHAPTER:

SECTION:

PAGE:

11

2

REV. NO.:DATE:

06


9212-29-17

(e) 12 Month AMC

(f) 36 Month AMC

(8) Availability

(a) Number of Repair Orders Open

(b) Open Date of Oldest Repair Order

(c) Turn Time

(d) Repair Source(s)

(e) Number of Purchase Orders Open

(f) Quantity on order

D. Materials Management will take action as needed to obtain replacement part.

E. Materials Management will inform Requestor when cannibalized part becomes available.

CHAPTER:

SECTION:

PAGE:

12

1

REV. NO.:DATE:

06


9501-08-19


ABX INVENTORY HELD AT HEAVY MAINTENANCE VENDORS

1. Inventory Management Procedures

These operating procedures detail the responsibilities of ABX Air, Inc. personnel and Heavy Maintenance Vendor personnel as they relate to the management of ABX inventory at the Heavy Maintenance Vendor facility.

2. Management of ABX Inventory at Heavy Maintenance Vendor(s)

A. The Manager, Materials Management and Contracts will approve part(s) allocation for the ABX inventory at Heavy Maintenance Vendors.

(1) At the direction of the Manager, Materials Management and Contracts, Materials personnel shall monitor and maintain part allocations in the PMI Part Master File.

(2) If an ABX on-site representative and/or heavy maintenance vendor personnel request/suggest that a part should be stocked in the ABX inventory held by the heavy maintenance vendor, the following will apply:

(a) All such requests shall be directed to the ABX Air and heavy maintenance vendor personnel assigned to monitor/control ABX inventory.

(b) Heavy maintenance vendor personnel shall obtain approval from Manager, Materials Management and Contracts before placing any non-allocated part(s) into the ABX inventory.

B. Technical Operations will monitor the ABX inventory at the heavy maintenance vendor facility.

CHAPTER:

SECTION:

PAGE:

12

2

REV. NO.:DATE:

06


9501-08-19

C. When there is a requirement to ship/transfer an ABX aircraft part from ABX inventory at heavy maintenance vendor to another location:

(1) All such requests will be directed to and controlled by the Material Support/AOG Desk.

(2) Heavy maintenance vendor personnel and Material Support/AOG Desk will coordinate all shipments.

(3) Heavy maintenance vendor personnel will execute the proper PMI transaction.

(4) Material Support/AOG Desk personnel authorizing and directing said transfer will ensure replacement part is procured or de-allocated as necessary. All replacement parts transferred to the heavy maintenance vendor facility must be stocked in the ABX inventory.

NOTE: Only allocated parts will be replaced. All non-allocated parts will be returned to ILN after completion of aircraft check.

CHAPTER:

SECTION:

PAGE:

13

1

REV. NO.:DATE:

06


5008-27-09



CHAPTER:

SECTION:

PAGE:

14

1

REV. NO.:DATE:

06


9212-29-17


FLYAWAY SPARES KIT INSPECTION PROCEDURES (Ref. MNT 4.6.1, MNT 4.6.2)

1. General

A. This section outlines the process and procedures to inspect and inventory ABX Air Flyaway Spares Kits.

B. Each Flyaway Kit will be inspected in 120 day intervals.

2. Flyaway Spares Kit Inspection and Inventory Process and Procedures

A. Materials Management will:

(1) Determine which kit and where the inventory and inspection will take place.

(2) Issue the inventory list and container inspection criteria to the appropriate location.

B. The Technician performing the inspection will:

(1) Inventory all items in the kit per the inventory list supplied, and denote any discrepancies.

(2) Inspect the container per the container inspection sheet supplied.

NOTE: If the container fails this inspection it is deemed U/S and cannot be loaded on an ABX aircraft until appropriate repairs are made.

(3) Ensure the kit is clean and in neat order.

(4) Sign off the FAK Inventory Checklist and return all information to Materials Management.

C. Materials Management will:

(1) Monitor all inventory shortages and implement a replenishment process.

(2) Maintain a log for each Flyaway Kit that will include the stocking requirements.

(3) Maintain the completed FAK Inventory Checklist sheets to show compliance.

CHAPTER:

SECTION:

PAGE:

14

2

REV. NO.:DATE:

06


9212-29-17

3. Flyaway Spares Kit Replenishment Procedures

A. Each ABX FAK will have the required inventory allocated to the specific FAK by FAK number.

B. Upon notification that a part has been used from a particular FAK, Materials Management will:

(1) Ensure the issue transaction is performed.

(2) Coordinate the replenishment of the FAK with a serviceable replacement part.

NOTE: If a serviceable part is not available, Materials Management will track the part using the Daily Outbase Lowstock Report.

(3) Once the part is replaced in the FAK, Materials Management will coordinate with Line Maintenance and Maintenance Control to ensure the weight of the kit is updated.

CHAPTER:

SECTION:

PAGE:

15

1

REV. NO.:DATE:

06


9501-08-19



CHAPTER:

SECTION:

PAGE:

16

1

REV. NO.:DATE:

06


9501-08-19


PMI COMAT PROGRAM

1. General

The PMI COMAT Program is a tool for ordering part(s) for an aircraft that is scheduled through CVG. These part(s) will ride on an aircraft to an outbase station to be installed on an aircraft or for Station Stock. Maintenance Control is responsible for initiating the COMAT order and sending it to Stores for processing.

NOTE: Station Stock is not normally sent via COMAT, however, there are instances where the COMAT system is utilized to send Station Stock such as when an inbound aircraft from another station is in a P1/AOG situation.

NOTE: During the week, by 18:00L, the AOG Desk is responsible for updating the Outbase Stations on the COMAT and pressing “F24” to send. On weekends, the Maintenance Controllers update the COMAT/SDS list and send it to Stores as they input information.

A. Access PMI COMAT Menu 50/86

B. Select option #10 to generate new COMAT and/or update an existing request.

(1) To update an existing COMAT request, place a “Y” beside the appropriate line and press enter.

(2) To send an existing request to Stores, place a “Y” beside the appropriate line and press “F24”.

(3) To create a new request, press “F5”.

(a) Enter System Operation Date.

(b) If part(s) is/are for Station Stock, enter station code in station block. Enter S/S for tail number and press enter.

(c) If part(s) is/are for an aircraft, enter tail number in Tail # block and press enter.

CHAPTER:

SECTION:

PAGE:

16

2

REV. NO.:DATE:

06


9501-08-19

(d) You can type part number in the VPN block you wish to send or search for the part number by pressing "F4". If the part is zero stock, or if it is not effective for this aircraft, you will be notified at this time.

(e) If the part shows that it is not effective for this aircraft and per Maintenance, it is, you may override this function by pressing the F11 key. You must put your name or the Maintenance person authorizing the F11 override option in the Memo Field. Contact CRA via e-mail or phone to have the effectivity updated in PMI.

(f) If the part is a tool, put the part number of the tool in the VPN block, enter Qty, press enter, the program will default to this question “Is this a tool?” Select “Y” and put in comment block the name of the mechanic responsible for the tool.

(g) If the part(s) and/or tool(s) is/are critical for the movement of an aircraft on time, place a “Y” in the critical part filed, the flight number block will become a required field.

(h) If a part(s) is/are not riding the aircraft the part is issued to, enter the routing information in the comments block. Press enter after each part number has been entered.

(4) All the COMAT requests that you have created will remain in the Entry/Update screen until you are ready to send it to Stores. When you are ready to send it to Stores, place a “Y” next to the entry and press “F24”. Your entry or entries on the COMAT list will now print out at Stores.

(5) Upon receiving your COMAT list printout in the Stores area, they will pull the part(s), issue or transfer them to the requested aircraft or station and place them on the applicable aircraft.

(6) At any time after the COMAT list has been released to Stores, it can be viewed in the Inquiry Screen.

(7) To enter the COMAT Inquiry Screen, select item #20 and input one or all of the following information:

(a) Enter System Operation date or range.

(b) Enter specific aircraft tail number or a range of tail numbers.

CHAPTER:

SECTION:

PAGE:

16

3

REV. NO.:DATE:

06


9501-08-19

(c) Enter a specific part number or a range of part numbers.

(d) Once you have entered some or all of the information above, press enter and your inquiry results will be displayed.

(8) To create a COMAT report, select item #25, place a “Y” beside which report you wish to create, COMAT LIST REPORT or COMAT LIST CRITICAL PART REPORT, then input the following information:

(a) To determine the field you wish to sort by, put a “01” by one of the following:

1 OPS DATE

2 A/C

3 VENDOR P/N

4 Press Enter

(b) Enter System Operation date or range.

(c) Enter specific aircraft tail number or a range of aircraft tail numbers.

(d) Enter a specific part number or a range of part numbers. Once you have entered some or all of the information, press enter and your report will print out to the system printer (PRT06).

CHAPTER:

SECTION:

PAGE:

01

1

REV. NO.:DATE:

APPENDIX 1


5602-02-10

Chapter Appendix 1, Section 01

SUSPECTED UNAPPROVED PARTS

1. General

A. This section has been developed to increase awareness of Suspected Unapproved Parts within the Aircraft Maintenance Department.

B. The information that is contained in the Advisory Circulars, applicable Federal Regulations, and any official documentation which addresses the Suspected Unapproved Parts Program will always take precedence and must be referred to for clarification of any unresolved matters. Reference AC 21 - 29 as revised.

2. Suspected Unapproved Parts (SUP)

A. Like most industries today, and seemingly in all facets of life, the Aircraft industry is targeted by unscrupulous individuals that are willing to sacrifice integrity and safety of those that fly in order to make an easy buck. These people will use any means possible to increase their profit margin. They manufacture parts outside of approved FAA guidelines, salvage parts from non-certificated or crashed aircraft, rebuild, repair, overhaul, and even modify aircraft parts without the approved facilities and correct schematics to do so. They will even buy surplus parts that may have been sitting around for years and try to pass them off as new. There are clues that all of us can look for to help us identify these parts and prevent them from getting into our stock.

B. Although some might not think it too important, or may feel that it isn’t their responsibility, they would be sorely mistaken. Every part that is purchased and received into ABX Air’s inventory has the potential to be a suspected unapproved part. You may be wondering what this has to do with you. As ABX Air employees we are all obligated to ensure the safety of our fellow coworkers, which entails making sure that our aircraft are safe to fly on. This means that each and every one of us need to be aware of the signs to look for which can identify potential suspected unapproved parts. Without our diligence and attention to detail, we could unknowingly procure a part that could have disastrous consequences if it were to be installed on one of our aircraft.

C. It will require a collaborative effort on the part of QC, Purchasing and Receiving to prevent “suspected unapproved parts” from not only making their way to ABX Air, but also from being inadvertently installed on an ABX Air Aircraft.

CHAPTER:

SECTION:

PAGE:

01

2

REV. NO.:DATE:

APPENDIX 1


5602-02-10

D. QC’s responsibilities include ensuring that we have procedures in place, and our people are informed to the fullest extent possible on the obligations they have, not only to ABX Air, but to their own personal principles to prevent “suspected unapproved parts” from making it to ABX Air. Receiving can make the difference between our aircraft and employees continuing to fly safely, and a tragedy that we don’t want to consider.

NOTE: “APPROVED PARTS” are those which are produced in accordance with the means outlined in part 21, maintained in accordance with parts 43 and 91, and meet applicable design standards.

NOTE: The FAA considers that obtaining parts through accredited distributors is a sound safety practice and would be given full consideration should a violation occur.

E. See Chapter 02, Section 01 of this manual for Receiving Parts and Materials.

F. Any SUP will be turned over to QC, stored in the receiving quarantine cage, and evaluated for disposition by Materials Management and QC. The Director of Quality Control will notify the FAA and complete Form 8120-11 if the component is determined to be unapproved.

3. Discussion

A. The FAA continues to receive reports of replacement parts being offered for sale as aircraft quality when the quality and origin of the parts are unknown or questionable. Such parts may be advertised or presented as “unused”, “like new”, or “remanufactured”. These imply that the quality of the parts is equal to an acceptable part. Purchasers of these parts may not be aware of the potential hazards involved with replacement parts for which acceptability for installation on a type-certificated product has not been established.

(1) The performance rules for replacement of parts and materials used in the maintenance, preventive maintenance, and alteration of aircraft that have (or have had) a U.S. airworthiness certificate, and components thereof, are specified in 14 CFR parts 43 and 145, sections 43.13 and 145.57. These rules require that the installer of a part use methods, techniques, and practices acceptable to the FAA. Additionally, the installer of a part must accomplish the work in such a manner and use materials of such quality, that the product or appliance worked on will be at least equal to its original or properly altered condition with respect to the qualities affecting airworthiness.

CHAPTER:

SECTION:

PAGE:

01

3

REV. NO.:DATE:

APPENDIX 1


5602-02-10

(2) The continued airworthiness of an aircraft, which includes the replacement of parts, is the responsibility of the owner/operator, as specified in 14 CFR parts 91, 119,121, 125, and 135, sections 91.403, 121.363, 125.243, and 135.413. These rules require that the installer determine that a part is acceptable for installation on a product or component prior to returning that product or component to service with the part installed. Those rules also require that the installation of a part must be accomplished in accordance with data approved by the FAA, if the installation constitutes a major repair or alteration.

(3) As part of determining whether installation of a part conforms with all applicable regulations, the installer should establish that the part was manufactured under a production approval pursuant to part 21, that an originally acceptable part has been maintained in accordance with part 43, or that the part is otherwise acceptable for installation (e. g., has been found to conform to data approved by the FAA).

Documents

MATERIALS MANAGEMENT / RECEIVING INSPECTION … · 2019-01-07 · REVISION HIGHLIGHTS MATERIALS MANAGEMENT/RECEIVING INSPECTION PROCEDURES MANUAL REVISION 95, DATED 01-08-19 Preamble