MATERIALS DIVISION, PAPER TOWN, BHADRAVATHI – · PDF fileMATERIALS DIVISION, PAPER TOWN, BHADRAVATHI ... The following words and expressions shall have the meaning ... “ARB”“ARB

Liaisoning work with M/s. SCCL for movement of Coal by Rail to MPM FMT:3019:PCO:10 Dated 09.10.2010 1

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THE MYSORE PAPER MILLS LIMITED,

MATERIALS DIVISION,

PAPER TOWN, BHADRAVATHI – 577 302.

SHIMOGA DISTRICT, KARNATAKA STATE, INDIA.

TELEPHONE NO : 0091 08282 - 272984/271897

FAX NO : 0091 08282 - 271041/270937

E-mail : [email protected]

Website : www.mpm.co.in

TENDER NOTIFICATION NO:FMT:3019:PCO:10 DATED 09TH OCTOBER 2010

DUE ON 30TH OCTOBER 2010 AT 3.00 PM.

TENDER DOCUMENT

FOR

LIAISONING WORK WITH M/S. SINGARENI COLLIERIES COMPANY LIMITED,

HYDERABAD/SOUTH CENTRAL RAILWAYS, SECUNDERABAD FOR MOVEMENT

OF “C” GRADE COAL BY RAIL FROM THEIR COLLIERIES TO MYSORE PAPER

MILLS LIMITED, BHADRAVATHI.


THE MYSORE PAPER MILLS LIMITED,

MATERIALS DIVISION, PAPER TOWN, BHADRAVATHI – 577 302

Tender for

Liaisoning work with M/s. Singareni Collieries Company Limited,

Hyderabad/South Central Railways, Secunderabad for Movement of “C”

Grade Coal by Rail from their Collieries to Mysore Paper Mills Limited,

Bhadravathi.

TENDER NOTIFICATION NO:FMT:3018:PCO:10 DATED 0TENDER NOTIFICATION NO:FMT:3018:PCO:10 DATED 0TENDER NOTIFICATION NO:FMT:3018:PCO:10 DATED 0TENDER NOTIFICATION NO:FMT:3018:PCO:10 DATED 09999THTHTHTH OCTOBER 2010OCTOBER 2010OCTOBER 2010OCTOBER 2010

1 Name of the Company The Mysore Paper Mills Limited,

Paper Town, Bhadravathi – 577 302.

Shimoga Dist., Karnataka State.

2 Purpose of this Tender To get Coal regularly from M/s. Singareni

Collieries Company Limited, Hyderabad for use at our Boilers.

3 Tender Reference FMT:3019:PCO:10 Dated 09th October 2010.

4 Date & time of

commencement of Sale of

Tender Document

11th October 2010 from 09.00 AM

5 Last date & time for Sale of Tender documents

29th October 2010 up to 5.00 PM

6 Last date & time for Receipt of filled Tender document

30th October 2010 up to 3.00 PM

7 Date & time of opening of

Tender

30th October 2010 after 3.30 PM

8 Estimate value of the

proposal

Rs. 80,00,000.00

9 EMD/Security Deposit

Rs.1,22,000.00 by way of Demand

Draft/BG

10

Place of opening of the Tender

The Director [Operations], The Mysore Paper Mills Limited,

Paper Town, Bhadravathi – 577 302.

Shimoga Dist., Karnataka State.

11 Address for communication Asst. General Manager [Materials],

The Mysore Paper Mills Limited,

Paper Town, Bhadravathi – 577 302 Shimoga Dist., Karnataka State.


LIST OF BANKS AVAILABLE AT BHADRAVATI

SL NO

Name of the Bank [M/s] Branch Code Telephone No

1 State Bank of Mysore, Main Branch, Umblebyle Road,

BHADRAVATI – 577 301 [KARNATAKA STATE]

40134

08282 – 266315 266862

2 State Bank of Mysore, Paper Town Branch, BHADRAVATI – 577 302

[KARNATAKA STATE]

40241

08282 - 270342

3 State Bank of India, “Jayalaxmi” Complex,

Near Rangappa Circle, Hosamane Main Road,


11335

08282 - 265977

4 Syndicate Bank Limited,

B H Road, BHADRAVATI – 577 301 [KARNATAKA STATE]

1905

08282 – 266353 266583

5 Corporation Bank Limited, B H Road,


019

08282 - 272691

6 Corporation Bank Limited,

Jannapura, Near Raghavendra Swamy Mutt, BHADRAVATI – 577 301

[KARNATAKA STATE]

147

08282 - 272713

7 Canara Bank Limited, B H Road,


0503

08282 - 266507

8 Indian Overseas Bank, Tarikere Road, BHADRAVATI – 577 301

[KARNATAKA STATE]

690-0-6

08282 - 266240


Tender for

Liaisoning work with M/s. M/s. Singareni Collieries Company Limited,

Hyderabad/South Central Railways, Secunderabad for Movement of “C”

Grade Coal by Rail from their Collieries to Mysore Paper Mills Limited,

Bhadravathi.

SECTION I INVITATION FOR TENDERS [IFT]SECTION I INVITATION FOR TENDERS [IFT]SECTION I INVITATION FOR TENDERS [IFT]SECTION I INVITATION FOR TENDERS [IFT]

DATEDATEDATEDATE : : : : 9999THTHTHTH OCTOBER OCTOBER OCTOBER OCTOBER 2010201020102010

IFT NOIFT NOIFT NOIFT NO : FMT : FMT : FMT : FMT 3019301930193019 PCO 10PCO 10PCO 10PCO 10

1 The Mysore Paper Mills Limited, Bhadravati-577302, Karnataka State

[Purchaser] invites tenders from eligible tenderers for the following work:-

Liaisoning work with M/s. Singareni Collieries Company Limited,

Hyderabad/South Central Railways, Secunderabad for Movement ”C” Grade Coal by Rail from their Collieries to MPM, Bhadravathi One

year contract and on staggered delivery basis.

2 The tenderers may submit tenders for the services given above.

Tenderers are advised to note the qualification criteria specified to

qualify for award of the contract.

3 Tender documents [and additional copies] may be purchased from

the office of Asst. General Manager [Materials], The Mysore Paper

Mills Limited, Bhadravati-577302, Karnataka State from from from from 11111111thththth October October October October

2010 to 2010 to 2010 to 2010 to 29292929thththth October October October October 2010 up to 5.00 PM,2010 up to 5.00 PM,2010 up to 5.00 PM,2010 up to 5.00 PM, for a non-refundable fee of Rs.500.00 [Rupees five hundred only], in the form of Demand Draft/

Pay order on any Nationalized/Scheduled Bank payable at

Bhadravathi /Bangalore in favour of “The Mysore Paper Mills Limited,”

Bhadravati-577302, Karnataka State. Interested tenderers may

obtain / further information at the same address. The Mysore Paper Mills Limited, Bhadravati-577302, Karnataka State will not be held

responsible for the postal delay if any, in the delivery of the

documents or non-receipt of the same.

4 Tenders must be accompanied by Earnest Money Deposit of the

amount specified in the Tender Document, drawn in favour of “The

Mysore Paper Mills Limited, Bhadravati-577302, and Karnataka State. . . . Earnest Money Deposit of Rs.Earnest Money Deposit of Rs.Earnest Money Deposit of Rs.Earnest Money Deposit of Rs.1,22,0001,22,0001,22,0001,22,000/- will have to be in any one of

the forms as specified in the Tender Document and shall have to be

valid for 180 days beyond the validity of the tender.


Note: Demand Drafts drNote: Demand Drafts drNote: Demand Drafts drNote: Demand Drafts drawn on SBI, Ordnance Factory, awn on SBI, Ordnance Factory, awn on SBI, Ordnance Factory, awn on SBI, Ordnance Factory, BhadravathiBhadravathiBhadravathiBhadravathi with with with with Branch Code No:0/04711 are not repeat not acceptable to us. Branch Code No:0/04711 are not repeat not acceptable to us. Branch Code No:0/04711 are not repeat not acceptable to us. Branch Code No:0/04711 are not repeat not acceptable to us.

5 Tenders must be delivered to Office of the Asst. General Manager

[Materials], The Mysore Paper Mills Limited, Bhadravati-577302, Karnataka State on or before 3.00 PM on before 3.00 PM on before 3.00 PM on before 3.00 PM on 30303030thththth October October October October 2010 and will 2010 and will 2010 and will 2010 and will

be opened on be opened on be opened on be opened on 30303030thththth October October October October 2010 at 3.30 PM2010 at 3.30 PM2010 at 3.30 PM2010 at 3.30 PM, in the presence of the

tenderers or their authorized representatives who wish to attend. If

the office happens to be closed on the date of receipt of the tenders as specified, the tenders will be received and opened on the next

working day at the same time and venue.

6 The responsibility of the Liaisoning Agent to getting allotment/release

orders for allotment of “C” Grade Coal at the Normal List Price with Linkage basis from M/s. M/s Singareni Collieries Company Limited,

Hyderabad at the rate of Three Rakes per month. This works out to

36 Rakes of Coal per annum or 1,35,960 MT per annum36 Rakes of Coal per annum or 1,35,960 MT per annum36 Rakes of Coal per annum or 1,35,960 MT per annum36 Rakes of Coal per annum or 1,35,960 MT per annum.

7 Evaluation of Tenders will be based on the cumulative lowest rates

quoted as noted below:

Rate Quoted for “C” X 1,35,960 MT = Rs…………………. per MT

Grade Coal

PlusPlusPlusPlus

Service Tax @ 10.3% = Rs………………… Per MT

= Rs

-------------------------

8. Others details can be seen in the tender documents.


CONTENTSCONTENTSCONTENTSCONTENTS

Clause No Contents Page No.

1. Definitions of Terms

07

2. General Terms and Conditions of Tender

11

3. Pre-qualification Requirements

13

4. Earnest Money Deposit

14

5. Submission of Tender

15

6. Opening of Tenders

16

7. Validity of Tender

17

8. Rights of MPML

17

9. Scope of Work and Special Terms and Conditions

17

10. Responsibilities, Quantity Assurance, Pre-payment of

Railway Freight & other Basic Services

24

11. Schedule of Loading Programme

29

12. Price

30

13. Period of Contract

30

14. Quantity to be Handled

30

15. Termination of Contract

30

16. Paying Authority

31

17. Security Deposit

31

18. Statutory Rules and Regulations

31

19. Damages to the Property

32

20. Discipline

33

21. Deductions of Amount

33

22. Deductions of Income Tax and other Taxes

33

23. Inspection

33

24. Subletting of Works

34

25. Force Majeure

34

26. Value Added Tax / Service Tax / Sales Tax Clearance

Certificate

34

27. Settlement of Dispute

34

28. Bank Guarantee Format

35

29. B-Bid Guarantee Form

36


THE MYSORTHE MYSORTHE MYSORTHE MYSORE PAPER MILLS LIMITED, E PAPER MILLS LIMITED, E PAPER MILLS LIMITED, E PAPER MILLS LIMITED,

MATERIALS DIVISION, BHADRAVATI.MATERIALS DIVISION, BHADRAVATI.MATERIALS DIVISION, BHADRAVATI.MATERIALS DIVISION, BHADRAVATI.

Liaisoning work with M/s Singareni Collieries Company Limited,

Hyderabad/South Central Railways, Secunderabad for Movement ”C” Grade

Coal by Rail from their collieries/Loading point/s to The Mysore Paper Mills Limited, Bhadravathi.

1.0 DEFENITIONS OF TERMS:1.0 DEFENITIONS OF TERMS:1.0 DEFENITIONS OF TERMS:1.0 DEFENITIONS OF TERMS:

The following words and expressions shall have the meaning

assigned herein below unless it be repugnant to the context or

meaning thereof.

a) “A”“A”“A”“A”= Ash % on equilibrated basis. Ash contents constitutes

non combustible materials remaining after the moisture,

volatile matter and carbon are removed or burnt away. Unit is

in percentage (%).

b) “ADB”“ADB”“ADB”“ADB” – means Air Dried Basis. Reporting of any parameter on

“ADB” implies that Laboratory Tests sample has been prepared

in accordance with BIS specification “IS 436 part 1 Section 1 of

1964”, Clause No 10 and than Air Dried in accordance with BIS specifications, IS 1350 [Part-1] – 1984, Clause No 4.2.3 and

analyzed for the required parameters.

c) “Agreement”“Agreement”“Agreement”“Agreement” means this Coal Liaisoning Agreement including all its schedules, Annexure and attachments and subsequent

amendments as may be issued in accordance with the Terms

and Conditions hereof and it shall supersede and exclude any

previous arrangement, understanding or commitment that the Coal Liaisoning Agent may have had with the MPM.

d) “Appellate authority”“Appellate authority”“Appellate authority”“Appellate authority” shall mean the Managing Director of the

Mysore Paper Mills Limited.

e) “Applicable Laws”“Applicable Laws”“Applicable Laws”“Applicable Laws” means, brought into force and effect by the

Govt. of India or the State Government including rules,

regulations and notifications made there under, and

judgments, decree, injunctions, writs and orders of any court of record, applicable to either SCCL or the MPM, their

obligations or this Agreement from time to time.


f) “ARB“ARB“ARB“ARB”””” means As received Basis. Parameter reported on As

Received Basis implies that parameters determined on Air Dried Basis are converted on as-received moisture or total

moisture content of the consignment.

g) “ARR”“ARR”“ARR”“ARR” means All Rail Route.

h) “ASTM”“ASTM”“ASTM”“ASTM” means the American Society for Testing & Materials.

i) “Basic Price”“Basic Price”“Basic Price”“Basic Price” shall mean, in relation to a Declared Grade of Coal

produced by WCL, the Pithead price notified from time to time

by CIL or WCL, as the case may be.

j) “Business Day” “Business Day” “Business Day” “Business Day” shall mean each Monday, Tuesday, Wednesday,

Thursday, Friday and Saturday, that is not declared a Holiday

in the State of under the Negotiable Instruments Act, 1981.

k) “SCCL” “SCCL” “SCCL” “SCCL” means M/s. Singareni Collieries Company Limited,

Hyderabad.

l) “AGM [Malts]“AGM [Malts]“AGM [Malts]“AGM [Malts]”””” means Assistant General Manager [Materials], MPM, Bhadravathi.

m) “SCR” “SCR” “SCR” “SCR” means South Central Railways

n) “C.I.F.D. MPM Basis”“C.I.F.D. MPM Basis”“C.I.F.D. MPM Basis”“C.I.F.D. MPM Basis” shall mean the firm cost inclusive of

freight, taxes and duties, delivery charges/other associated

expenses up to MPM Railway siding.

o) “Coal”“Coal”“Coal”“Coal” means non-coking Steaming Coal, produced

domestically and categorized into different classes, grades and

sizes, as per the notification/order issued for such purpose by Government of India (GOI)/CIL/SCCL.

p) “CLA”“CLA”“CLA”“CLA” means Coal Liaison Agent.

q) “Declared Grade”“Declared Grade”“Declared Grade”“Declared Grade” means the particular Grade/s of Coal mined

from any seam or section of a seam in the SCCL’s collieries

from which coal is produced and supplied under Coal Supply Agreement between MPM and SCCL, as declared by SCCL.

r) “Delivery Point”“Delivery Point”“Delivery Point”“Delivery Point” means any of the loading point/s as the case

may be, in the designated area of the SCCL.

s) “Effective Date”“Effective Date”“Effective Date”“Effective Date” shall have the meaning ascribed to it in the

Work Order.

t) “EMD”“EMD”“EMD”“EMD” shallshallshallshall mean Earnest Money Deposit.


u) “EquilibratedEquilibratedEquilibratedEquilibrated Basis”Basis”Basis”Basis” means determination/computation of

various quality parameters such as but not limited to ash, volatile matter, fixed carbon, Gross Calorific Value etc.,

expressed at Equilibrated Moisture level determined at 60%

relative humidity [RH] and 40 degree Celsius.

v) “Equilibrated Moisture”“Equilibrated Moisture”“Equilibrated Moisture”“Equilibrated Moisture” means moisture content, as determined

after equilibrating at 60% relative humidity (RH) and 40 degree Celsius as per the relevant provisions (relating to

determination of equilibrated moisture at 60% RH and 40

degree Celsius) of IS 1350 of 1959 or amendment thereof.

w) “F.O.R.”“F.O.R.”“F.O.R.”“F.O.R.” shall mean “Free on Rail”.

x) “GCV”“GCV”“GCV”“GCV” means Gross Calorific Value of the raw coal expressed in

terms of kilo calories per kg.

y) “GCV [ADB]”“GCV [ADB]”“GCV [ADB]”“GCV [ADB]” means Gross Calorific Value on Air Dried Basis

measured by using bomb calorimeter as per ASTM in Kcal/Kg.

z) “GCV [ARB]” “GCV [ARB]” “GCV [ARB]” “GCV [ARB]” means Gross Calorific Value on as-received basis in Kcal/Kg.

[100 - % TM]

GCV [ARB] = ------------------- X GCV [ADB] [100 - % IM]

aa) “Grade” “Grade” “Grade” “Grade” means the Grade/class in which the non-coking Coal is

categorized and/or to be categorized in terms and in accordance with the relevant notification by Government of

India and published in Gazette of India.

bb) “IM” =“IM” =“IM” =“IM” = % Inherent Moisture in the coal on ADB. Inherent

moisture is the residual moisture remaining in coal particles once the surface or free moisture has been removed. It is a

part of the chemical composition of coal. It is also called the

seam moisture. Unit is in percentage (%).

cc) “IS” “IS” “IS” “IS” means the standard Specifications issued by the Bureau of

Indian Standards (BIS).

dd) “Kcal/Kg” “Kcal/Kg” “Kcal/Kg” “Kcal/Kg” means Kilo Calories per Kilogram

ac) “Kilo Calorie” “Kilo Calorie” “Kilo Calorie” “Kilo Calorie” shall mean the amount of heat required to raise

the temperature of one kilogram (1kg) of pure water at fifteen

degrees Celsius, by one degree Celsius.


ad) “MPM” “MPM” “MPM” “MPM” shall mean Mysore Paper Mills Limited

ae) “W.O. “W.O. “W.O. “W.O. Means the Work Order issued by MPM to CLA accepting

the offer.

af) “Level of Lifting”“Level of Lifting”“Level of Lifting”“Level of Lifting” shall have the meaning ascribed to it in Clause

9.3

ag) “Loading Point/s”“Loading Point/s”“Loading Point/s”“Loading Point/s” shall includes :- 1. Silo 2. Farthest point for wharf wall loading at the colliery 3. Ropeways loading point. 4. Transfer point to the customer’s belt conveyor etc. 5. Washery siding.

6. Any other Railway siding, as the case may be.

ah) “Month”“Month”“Month”“Month” shall mean a calendar month

ai) “MT” “MT” “MT” “MT” means Metric Tones.

aj) “Prime Lending Rate”“Prime Lending Rate”“Prime Lending Rate”“Prime Lending Rate” or “PLR”“PLR”“PLR”“PLR” shall mean the prime lending rate

of State Bank of India.

ak) “RR”“RR”“RR”“RR” means Railway Receipt issued by the Indian Railways.

al) ““““SCCLSCCLSCCLSCCL” ” ” ” means The Singareni Collieries company Limited, Hyderabad

am) “AGM[Malts]“AGM[Malts]“AGM[Malts]“AGM[Malts]”””” means Assistant General Manager [Materials] or

any other authorized Officer of MPM, Bhadravathi.

ao) “Supplier”“Supplier”“Supplier”“Supplier” means the successful Bidder to whom the Work Order

is issued.

ap) “Surface Moisture” “Surface Moisture” “Surface Moisture” “Surface Moisture” means the moisture content present in Coal that is derived as the difference between Total Moisture and

Equilibrated Moisture, and expressed in % terms.

aq) “Tare Weight”“Tare Weight”“Tare Weight”“Tare Weight” means Unloaded Weight of wagons weighed in in-motion weighbridge situated at MPM.

ar) “Tender Accepting Authority”“Tender Accepting Authority”“Tender Accepting Authority”“Tender Accepting Authority” shall mean the Managing Director

of MPM.


as) “Tenderer” or “CLA” or Agency“Tenderer” or “CLA” or Agency“Tenderer” or “CLA” or Agency“Tenderer” or “CLA” or Agency” shall mean the

companies/person/s who submits the Tender.

at) “Tender Inviting Authority”“Tender Inviting Authority”“Tender Inviting Authority”“Tender Inviting Authority” shall mean Assistant General

Manager (Materials), MPM, Bhadravathi.

au) “Tender Scrutiny Committee”“Tender Scrutiny Committee”“Tender Scrutiny Committee”“Tender Scrutiny Committee” shall mean Committee consists of Director [Operations], Deputy General Manager [Project], Asst.

Gen. Manager (Materials), Asst. Gen. Manager [Finance], Asst.

Gen. Manager [Power Block] I/c Sr. Manager [R&D/QC & EPC]

and Manager [Materials - P].

av) “Total Mo“Total Mo“Total Mo“Total Moisture”isture”isture”isture” means the total moisture content [including

surface moisture] expressed as percentage present in Coal and

determined on as delivered basis in pursuance to IS.

aw) “Unloading Point”“Unloading Point”“Unloading Point”“Unloading Point” means the place/point at the Mysore Paper

Mills Ltd., Bhadravathi.

ax) “Useful Heat Value”“Useful Heat Value”“Useful Heat Value”“Useful Heat Value” or “UHV”or “UHV”or “UHV”or “UHV” means the heat value determined on equilibrated basis by the following formula.

UHV = 8900 – 138 (A+M) where

UHV = Useful Heat Value in kilo calories per kilogram (Kcal/Kg)

A = Ash content and

M = Moisture content

ay) “Weights and Measures Standards”“Weights and Measures Standards”“Weights and Measures Standards”“Weights and Measures Standards” means the standards, as

prescribed under the Standards of Weights and Measures

Act,1976 and amendments thereof.

az) “Year”Year”Year”Year” means the financial year commencing on April 1st and

ending on the following March 31st and “Quarter” means the

respective three monthly periods, namely April to June, July to

September, and so on.

Name of Work: Liaisoning work with M/s Singareni Collieries

Company Limited, Hyderabad/South Central Railways,

Secunderabad for Movement ”C” Grade Coal by Rail from their

collieries/ point/s to The Mysore Paper Mills Limited, Bhadravathi.

2.02.02.02.0 GENERAL TERMS AND CONDITIONS OF TENDER GENERAL TERMS AND CONDITIONS OF TENDER GENERAL TERMS AND CONDITIONS OF TENDER GENERAL TERMS AND CONDITIONS OF TENDER


a) Sealed Tenders are invited in Single Cover system for

Liaisoning/follow up and movement, handling and delivery of coal from SCCL Loading Point/s to Mysore Paper Mills Limited,

Bhadravathi [Karnataka State] by Rail for a period of One One One One yearyearyearyear.

MPM reserves the right to extend the contract for a further period,

if required, as per the same rates, terms and conditions.

b) It shall be the sole responsibility of the Tenderer to furnish all particulars which are necessary for due consideration of the

Tenders though not mentioned in the specification.

c)c)c)c) The responsibility of the LiaisonThe responsibility of the LiaisonThe responsibility of the LiaisonThe responsibility of the Liaisoning Agent to getting ing Agent to getting ing Agent to getting ing Agent to getting

allotment/release orders for allotment of “C” Grade Coal at the allotment/release orders for allotment of “C” Grade Coal at the allotment/release orders for allotment of “C” Grade Coal at the allotment/release orders for allotment of “C” Grade Coal at the Normal List Price Normal List Price Normal List Price Normal List Price with Linkage basis from M/s. with Linkage basis from M/s. with Linkage basis from M/s. with Linkage basis from M/s. M/s Singareni Singareni Singareni Singareni

Collieries Company Limited, HyderabadCollieries Company Limited, HyderabadCollieries Company Limited, HyderabadCollieries Company Limited, Hyderabad at the rate of Three at the rate of Three at the rate of Three at the rate of Three

Rakes per month. This works out to 36 Rakes ofRakes per month. This works out to 36 Rakes ofRakes per month. This works out to 36 Rakes ofRakes per month. This works out to 36 Rakes of Coal per annum Coal per annum Coal per annum Coal per annum

or 1,35,960 MT per annum.or 1,35,960 MT per annum.or 1,35,960 MT per annum.or 1,35,960 MT per annum.

d) The Tender will be rejected during the Tender opening itself, if the Tender is:

1) not in the prescribed form

2) not accompanied by the requisite EMD. 3) not properly signed by the Tenderer on each of the sheets of

the Tender document.

4) from any black-listed firm or CLA

5) received after the expiry of the due date and time 6) received by telex or telegram or fax or e-mail

7) received in an envelope without superscription as prescribed in the Tender document

8) received with EMD in the form of Cheque 9) received from Tenderer who has not purchased the tender

document

10) from a Tenderer who is directly or indirectly connected with

Government service or MPM or a local authority.

11) from a Tenderer whose past performance or vendor rating is not satisfactory

12) not in conformity with MPM’s requirement as per Tender

terms and conditions

13) one whose validity period is less than that specified in the Tender document.

14)Incomplete and or incorrectly submitted.

15)Tenderers who are involved in Litigation either with collieries

or with the end users are also not eligible to participate in this Tender. If MPM finds that the Tenderer involved in any

Litigation their Tender would be disqualified.


e) 1) Tenderer is advised to peruse all the clauses in the Tender document and the instructions before quoting.

2) Any correction in the Tender shall be duly attested by signature and seal of the Tenderer.

3) No commercial and technical deviation will be accepted and

that conditional Tenderer will be summarily rejected.

Hence, Tenderers are requested to get all the doubts clarified.

3.03.03.03.0 PRE QUALIFICATION REQUIREMENTS :PRE QUALIFICATION REQUIREMENTS :PRE QUALIFICATION REQUIREMENTS :PRE QUALIFICATION REQUIREMENTS :

3.01 The Tenderer

a) should have previous experience of any three years out of the past five financial years [i.e. 2005-06, 2006-07, 2007-08, 2008-09,

2009-10] in the following areas :-

1. Liaisoning with Coal Company relating to Coal from any

loading point/s.

2. Liaisoning with Railways at Loading Point/s. 3. Supervising loading of Coal at any loading point/s and other

places where needed.

4. Monitoring the movement of Coal Rakes for any Public Sector,

State Government undertakings, Industrial units and other

Co-operative bodies. 5. Should have minimum Turn over of Rs.40,00,000 or more

per year in any one year out of the past Five (5) financial

years [i.e. 2005-06, 2006-07, 2007-08, 2008-09, 2009-10]

b) The bid shall accompany the documentary evidence satisfying all

the above conditions in the form of certificates issued by General

Manager/Head of the Company or Electricity Board/Industrial Units, along with copies of Work Orders. Copies of Annual Financial

Reports or Certificates issued by the Charted Accountants in

support of Turn-over of the Tenderer should also be furnished

along with the tender.

c)c)c)c) The responsibility ofThe responsibility ofThe responsibility ofThe responsibility of the Liaisoning Agent to getthe Liaisoning Agent to getthe Liaisoning Agent to getthe Liaisoning Agent to get allotallotallotallotment/release ment/release ment/release ment/release

orders for allotment of “C” Grade Coal at the Normal List Price orders for allotment of “C” Grade Coal at the Normal List Price orders for allotment of “C” Grade Coal at the Normal List Price orders for allotment of “C” Grade Coal at the Normal List Price

with Linkage basis from M/s. with Linkage basis from M/s. with Linkage basis from M/s. with Linkage basis from M/s. M/s Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company

Limited, HyderabadLimited, HyderabadLimited, HyderabadLimited, Hyderabad at the rate of Three Rakes per month. This at the rate of Three Rakes per month. This at the rate of Three Rakes per month. This at the rate of Three Rakes per month. This works out to 36 Rakes of Coal per annum or 1,35,96works out to 36 Rakes of Coal per annum or 1,35,96works out to 36 Rakes of Coal per annum or 1,35,96works out to 36 Rakes of Coal per annum or 1,35,960 MT per 0 MT per 0 MT per 0 MT per

annum.annum.annum.annum.


3.023.023.023.02 EVALUATION OF TENDERS:EVALUATION OF TENDERS:EVALUATION OF TENDERS:EVALUATION OF TENDERS:

MPM will examine and compare the Commercial aspects of the

tenders based on the information supplied by the Tenders taking into

account the following factors in the manner and to the extent indicated:

1. Conformity to the scope of tender specified. 2. Conformity to the required delivery schedule.

3. Experience and past performance of the Tender on similar

services elsewhere.

4. Conformity to the Commercial Terms and Conditions of the

contract, specified. 5. Cumulate Lowest offer basis [i.e., the Rate quoted for “C”

Grade Coal weighted average together]

3.033.033.033.03 AWARD CRITERIA: AWARD CRITERIA: AWARD CRITERIA: AWARD CRITERIA:

MPM will award the contract to the successful Tenderer whose tender

has been determined to be substantially responsive and has been determined as the lowest evaluated tender, provided further that the

tenderer is determined to be qualified to perform the contract

successfully.

4.00 EARNEST MONEY DEPOSIT [EMD]4.00 EARNEST MONEY DEPOSIT [EMD]4.00 EARNEST MONEY DEPOSIT [EMD]4.00 EARNEST MONEY DEPOSIT [EMD]

The Tenderer must remit along with their offer an Earnest Money

Deposit of Rs.Rs.Rs.Rs.1,22,1,22,1,22,1,22,000/000/000/000/---- in the form of Crossed Demand Draft

payable to The Mysore Paper Mills Ltd., Bhadravathi – 577 302 drawn

on any scheduled Bank having Branch Office at Bhadravathi in Karnataka State, [and not on Ordnance Factory, [and not on Ordnance Factory, [and not on Ordnance Factory, [and not on Ordnance Factory, BhadravathiBhadravathiBhadravathiBhadravathi in in in in

MaharastraMaharastraMaharastraMaharastra State],State],State],State], enclosed in the envelope containing the along

with the EMD can also be submitted by way of irrevocable Bid

Guarantee, strictly as per the format at Section V, on Rs.100/- stamp

paper, from any Nationalized Bank / Scheduled Bank listed at RBI and shall remain valid for a period of 180 days from the due date of

submission of the Tender.

In case of successful Tenderers, they shall make this Bid Guarantee a

part of the Security Deposit by furnishing Bankers confirmation to

this effect duly extending the validity till the end of validity of the

Security Deposit.

The EMD will be returned to the unsuccessful Tenderer after

finalization of the orders. The EMD will be adjusted towards Security Deposit in the case of the successful Tenderer. The EMD amount will

not attract any interest as long as the same is with MPM.


Old EMD [submitted earlier against any of our Tender / Order] or any

running bills of present orders, if any, cannot be treated as EMD against this tender. Please ensure to submit fresh EMD along with the

quotation, as otherwise the offer is liable to be rejected.

5.0 SUBMISSION OF TENDERS:5.0 SUBMISSION OF TENDERS:5.0 SUBMISSION OF TENDERS:5.0 SUBMISSION OF TENDERS:

5.01 Tenderer should submit offers in Single Cover System and they shall be in the following manner:

5.02 Part-A and Part-B shall contain the following documents.

a) Signed Original of Part-A of Tender Document.

b) Signed Original Pre-bid clarifications if any c) An undertaking regarding acceptance of all Terms and

Conditions of the Tender.

d) EMD for Rs.1,22,000/- in the form of Demand Draft/BG with a

covering letter

e) Pre-qualification documents as stipulated in the Tender

Document .

Note: The Tenderer shall produce the Originals for verification.

Photocopies of Documents will be accepted only after verification

with the originals....

5.035.035.035.03 The above documents shall be submitted in a Sealed Single Cover

System duly super scribing “Tender for Liaisoning work with M/s. Tender for Liaisoning work with M/s. Tender for Liaisoning work with M/s. Tender for Liaisoning work with M/s. Singareni Collieries Company Limited, Hyderabad/South Central Singareni Collieries Company Limited, Hyderabad/South Central Singareni Collieries Company Limited, Hyderabad/South Central Singareni Collieries Company Limited, Hyderabad/South Central

Railways, SecunderabadRailways, SecunderabadRailways, SecunderabadRailways, Secunderabad for Movement ”C” for Movement ”C” for Movement ”C” for Movement ”C” Grade Coal by RailGrade Coal by RailGrade Coal by RailGrade Coal by Rail form form form form

their Collieries to M/s. The Mysoretheir Collieries to M/s. The Mysoretheir Collieries to M/s. The Mysoretheir Collieries to M/s. The Mysore Paper Mills Limited, Paper Mills Limited, Paper Mills Limited, Paper Mills Limited, BhadravathiBhadravathiBhadravathiBhadravathi.”.”.”.”

5.045.045.045.04 The Price Bid Part-II Original duly signed shall be submitted in a separate sealed cover duly super-scribing the Price Bid –Part-II

“Tender for Liaisoning work with Tender for Liaisoning work with Tender for Liaisoning work with Tender for Liaisoning work with M/s. M/s. M/s. M/s. Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company

Limited, HyderabaLimited, HyderabaLimited, HyderabaLimited, Hyderabad/South Central Railways, Secunderabadd/South Central Railways, Secunderabadd/South Central Railways, Secunderabadd/South Central Railways, Secunderabad for for for for

Movement ”C” Movement ”C” Movement ”C” Movement ”C” Grade Coal by RailGrade Coal by RailGrade Coal by RailGrade Coal by Rail form their Collieries to M/s. The form their Collieries to M/s. The form their Collieries to M/s. The form their Collieries to M/s. The Mysore Paper Mills Limited, Mysore Paper Mills Limited, Mysore Paper Mills Limited, Mysore Paper Mills Limited, BhadravathiBhadravathiBhadravathiBhadravathi.”.”.”.”

5.05 Any correction in the price bid shall be attested by the Tenderer. In case of discrepancy between the price quoted in words and figures,

the lower of the two shall be considered.

5.06 a) Sealed Covers shall be placed together in Single Cover with seal and signature of the Tenderer. This single cover shall be super-

scribed with “Liaisoning work Liaisoning work Liaisoning work Liaisoning work M/s. M/s. M/s. M/s. Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company Limited, Hyderabad/South Central Railways, SecunderabadLimited, Hyderabad/South Central Railways, SecunderabadLimited, Hyderabad/South Central Railways, SecunderabadLimited, Hyderabad/South Central Railways, Secunderabad for for for for

Movement ”C” Movement ”C” Movement ”C” Movement ”C” Grade Coal by RailGrade Coal by RailGrade Coal by RailGrade Coal by Rail from their Collieries to M/s. from their Collieries to M/s. from their Collieries to M/s. from their Collieries to M/s.

The Mysore Paper Mills Limited, The Mysore Paper Mills Limited, The Mysore Paper Mills Limited, The Mysore Paper Mills Limited, BhadravathiBhadravathiBhadravathiBhadravathi.” .” .” .” and addressed to

the Purchaser at the following address:


Asst. General Manager [Materials],

The Mysore Paper Mills Limited, Bhadravathi – 577 302.

Karnataka State, India.

b)b)b)b) The above Tender may be sent by Registered Post or delivery

through a special messenger by hand so as to reach the office of the Asst. General Manager [Materials], The Mysore Paper Mills

Ltd, Bhadravathi – 577 302 “Do Not“Do Not“Do Not“Do Not open before 3.00 PM on open before 3.00 PM on open before 3.00 PM on open before 3.00 PM on 30303030thththth

October October October October 2010201020102010....

c) The Tenderer is advised to post well in advance so as to ensure

the Tenders reach this Office on time. MPM shall not be

responsible for the delay in receipt of Tender by post or other

services.

6.0 OPENING OF TENDERS:6.0 OPENING OF TENDERS:6.0 OPENING OF TENDERS:6.0 OPENING OF TENDERS:

a) The Purchaser will open all Tenders, in the presence of Tenderers representatives who choose to attend at 3.30 PM on at 3.30 PM on at 3.30 PM on at 3.30 PM on 30303030thththth October October October October

2010201020102010 and in the following location:

Office of the Director [Operations],

The Mysore Paper Mills Limited, Paper Town, Bhadravathi – 577 302

Karnataka State, India.

b) As per Rule 19(e) of the Karnataka Transparency in Public Procurement Rules, 1999, verification of the submission of the

requisite EMD and other documents will be considered as merely

an examination of the documents and not an evaluation.

Tenderers shall sign the proceedings of the Tender opening.

c) The Tenderers’ representatives who are present shall sign a register evidencing their attendance. In the event of the specified

date of tender opening being declared a holiday for the Purchaser,

the tenders shall be opened at the appointed time and location on

the next working day.

7.0 VALIDITY OF TENDER:7.0 VALIDITY OF TENDER:7.0 VALIDITY OF TENDER:7.0 VALIDITY OF TENDER:

The offer should be valid for a minimum period of 90 days for acceptance from the due date for submission of offer.

8.08.08.08.0 RIGHTS OF MPM :RIGHTS OF MPM :RIGHTS OF MPM :RIGHTS OF MPM :

a) MPM reserves the right to accept or reject any or all the Tenders without assigning any reasons.

b) To revise the quantities given in the Tender


c) To delete any portion of the work covered by any of the sections of the specifications

d) To accept the lowest or any other tender.

9.09.09.09.0 SCOPE OF WORK AND SPECIAL TERMS & CONDITIONS:SCOPE OF WORK AND SPECIAL TERMS & CONDITIONS:SCOPE OF WORK AND SPECIAL TERMS & CONDITIONS:SCOPE OF WORK AND SPECIAL TERMS & CONDITIONS:

9.19.19.19.1 Main Scope Of Work:Main Scope Of Work:Main Scope Of Work:Main Scope Of Work:

a] The Scope of work consists of Liaisoning, Co-ordination and

Movement of Coal confirming to specification as per M/s SCCL by

Rail. The Railway freight charges will be arranged by CLA by way of DD, which shall be paid by the Liaison Agent and submitted to

the Railways for the co-ordination of movement of Coal by Rail.

b] Tenders are invited from reputed Liaisoning Agent to work as Coal

Liaisoning Agent for a period of One year for Liaisoning, Movement, Handling and delivery of Coal from M/s. Singareni

Collieries Company Limited loading points to MPM, Bhadravathi by

Rail. MPM reserves the right to extend the contract for a further

period, if required as per the same rates, terms and conditions. The tenderer should have adequate knowledge and funds

mobilization capacity for undertaking the above work. The total

quantity is approximately 1,36,000 MT per annum and the

quantity may vary to the extent depending upon MPM requirement.

c] The responsibility of The responsibility of The responsibility of The responsibility of the Liaisoning Agent to get the Liaisoning Agent to get the Liaisoning Agent to get the Liaisoning Agent to get allotment/release allotment/release allotment/release allotment/release

orders for allotment of “C” Grade Coal at thorders for allotment of “C” Grade Coal at thorders for allotment of “C” Grade Coal at thorders for allotment of “C” Grade Coal at the Normal List Price e Normal List Price e Normal List Price e Normal List Price with Linkage basis from M/s.with Linkage basis from M/s.with Linkage basis from M/s.with Linkage basis from M/s. Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company Singareni Collieries Company

Limited, Hyderabad at the rate of Three Rakes per month. This Limited, Hyderabad at the rate of Three Rakes per month. This Limited, Hyderabad at the rate of Three Rakes per month. This Limited, Hyderabad at the rate of Three Rakes per month. This

works out to 36 Rakes of Coal per annum or 1,35,960 MT per works out to 36 Rakes of Coal per annum or 1,35,960 MT per works out to 36 Rakes of Coal per annum or 1,35,960 MT per works out to 36 Rakes of Coal per annum or 1,35,960 MT per

annum.annum.annum.annum.

9.29.29.29.2 QUANTITY: QUANTITY: QUANTITY: QUANTITY:

Quantity is Quantity is Quantity is Quantity is 1,35,960 1,35,960 1,35,960 1,35,960 MT [approMT [approMT [approMT [approximately] of ximately] of ximately] of ximately] of ““““CCCC”””” Grade coal which Grade coal which Grade coal which Grade coal which

shall be moved @ three Rakes per month and each rake of 3,500 to shall be moved @ three Rakes per month and each rake of 3,500 to shall be moved @ three Rakes per month and each rake of 3,500 to shall be moved @ three Rakes per month and each rake of 3,500 to

3,600 MT [approximate]3,600 MT [approximate]3,600 MT [approximate]3,600 MT [approximate] and total 36 Rakes per annumand total 36 Rakes per annumand total 36 Rakes per annumand total 36 Rakes per annum

9.29.29.29.2 QUALITY:QUALITY:QUALITY:QUALITY:

Specification of coal [As per M/s. Coal India Limited, Ministry of

Coal, Government of India]

Steam Coal ‘C’ Grade

[Slack]

Exceeding 4950 but not exceeding

5600


1. Useful Heat Value or UHV means the that Heat Value

determined on equilibrated basis by the following formula

UHV = 8900 – 138 [A + M], where

UHV = Useful Heat Value in Kilo calories per kilogram [K

Cal/Kg]

A% = Ash Conditioned at 60% RH & 40 degree C

M% = Moisture in coal determined under standard conditions of 60% RH & 40 degree C basis.

As per Specifications of M/s. Coal India Limited

Tolerance of minus 100 K Cal/Kg is allowed on the range of heat

value

2222 Gross Calorific Value Gross Calorific Value Gross Calorific Value Gross Calorific Value

154 [100 154 [100 154 [100 154 [100 –––– (1.1A + M)] (1.1A + M)] (1.1A + M)] (1.1A + M)] –––– 108 M108 M108 M108 M GCV [K. Cal/Kg] = GCV [K. Cal/Kg] = GCV [K. Cal/Kg] = GCV [K. Cal/Kg] = --------------------------------------------------------------------------------------------------------------------------------------------------------

1.81.81.81.8

M = % Moisture Conditioned at 40 degree C and 60% RH

A = % Ash conditioned at 40 degree C and 60% RH

[UHV + 3645 – 75.4M]

GCV [ARB] = -------------------------

1.466 Where UHV = Useful Heat Value in K.Cal/Kg

M = % Moisture conditioned at 40 degree at60% RH

3.3.3.3. Conditioned Ash Conditioned Ash Conditioned Ash Conditioned Ash

Ash AD X [100 – M 1] Conditioned Ash = -------------------------

[100 – M AD ]

M1 = Inherent Moisture %

M AD = Moisture % at Air Dry Basis

Ash AD = Ash % at Air Dry Basis

9.39.39.39.3 DETAILED SCOPE OF WORKDETAILED SCOPE OF WORKDETAILED SCOPE OF WORKDETAILED SCOPE OF WORK---- BASIC SERVICESBASIC SERVICESBASIC SERVICESBASIC SERVICES


a) The Agent shall be responsible to arrange, supervise and monitor

the movement of Coal, @ three ‘N’ Rakes per month by Rail as per the allotment made by M/s. SCCL to MPM. The linkage

quantity is likely to vary from time to time. No claims shall be

entertained for variation in quantity.

b) The MPM reserves the right to delete the linkage partly or fully

during the currency of the contract from the scope of work, if so,

warranted.

c) The MPM may direct Agent to regulate the quantity from any of

the Collieries to MPM at its discretion and the same shall be

binding on the Agent.

d) The quantity to be moved depends upon the Production

programme, which may vary from time to time and the Liaison

Agent should not claim for the movement of the minimum quantity as a matter of right.

e) The Agent has to liaison with various agencies such as Coal Controller, Railways, SCCL and all works relating to delivery of

permitted quantity of Coal by all Rail routes from SCCL.

f) The Agent shall ensure that the wagons/rakes which are booked to MPM, Bhadravathi, shall not be diverted by the Railway

Authorities. The Agent shall convince the Railway Authorities on

behalf of the MPM not to divert any of the rakes allotted and

booked for MPM. Despite their efforts, if the Railway Authorities divert any of the rakes, the Agent shall immediately inform the

Asst. Gen. Manager [Materials], of such diversion, which may be

either at the despatching end or en-route to MPM because of the

operational difficulties. In case of such diversion of the wagons/rakes by the Railway Authorities, despite their efforts,

the Agent should furnish the details of diversion of rakes/wagons

to MPM from time to time.

g) The Agent shall ensure that the authorities of the M/s. SCCL

should obtain clear Railway Receipts with all details from the

Railway authorities after loading Coal before despatch of the

wagons. The Agent shall collect Railway Receipts, Railway freight bills and Coal bills from M/s. SCCL and submit the same to the

Asst. Gen. Manager [Materials] at MPM within ten days from the

date of despatch of Coal to MPM.

h) The Agent shall be responsible to ensure the adequate and full

supply of the required quantity of Coal by Railways of proper quality, grade and size from the allotted collieries to the MPM.


i) The Agent shall supervise and ensure that the Coal of the proper quantity and quality is loaded to the full carrying capacity of

wagons up to prescribed limits, which can be safely unloaded at

the destination. The Coal shall not be loaded in defective or

closed wagons.

j) The Agent shall ensure and follow with M/s. SCCL authorities at

the collieries end and see that the adequate indents of the Railway wagons are being submitted by M/s. SCCL authorities

and also to obtain a regular allotment from the Railways. The

Agent shall keep the Asst. Gen. Manager [Materials] and

Railways and M/s. SCCL Authorities informed, about the movement, dispatches, receipts and the stock of the Coal at

MPM.

k) The Agent shall deploy at least one supervisor at each loading

station round the clock and in exchange yard and thereby monitor the movement of Coal rakes and also keep the relevant

records pertaining to the Coal rakes such as empties and loaded

boxes, idle hours, detention of empty wagons etc. The

supervisor shall have adequate staff under him.

l) The Agent shall take necessary action to expedite the dispatches of Coal by the Railways and Colliery on behalf of MPM and

furnish the said programme to M/s. SCCL and to the Asst. Gen.

Manager [Materials], MPM, well in advance.

m) The Agent shall ensure that the Coal allotted to the MPM shall be loaded as per the declared grade, size and quality without any shale, stone, mud or excessive moisture and extraneous

material and the efforts shall be made to despatch Coal to the

extent of quantities allotted. The Agent shall ensure that Coal

with excessive surface moisture, oversize, lumpy, muddy extraneous materials shall not be loaded and dispatched. The

Agent shall further ensure that shale, stone and sand loading in

Coal wagons is avoided/minimized. In the event of Coal

containing the stone, soil, shale, and overburden, mud,

excessive surface moisture is to be loaded/is loaded, the Agent shall immediately lodge a complaint with the colliery authority on

behalf of MPM in such cases and with a copy to MPM.

n) The Agent shall ensure that proper wagon bracket label

indicating the full details such as name of colliery and type of

Coal in full form along with its declared grade etc., are affixed on

wagons and they are affixed in manner so as to remain on wagons till wagon reaches the destination, to enable clear

identification of wagon for sampling.


o] The responsibility of the Liaisoning Agent to getting

allotment/release orders for allotment of “C” Grade Coal at the

Normal List Price with Linkage basis from M/s. M/s Singareni

Collieries Company Limited, Hyderabad at the rate of Three

Rakes per month. This works out to 36 Rakes of Coal per annum or 1,35,960 MT per annum.

9.49.49.49.4 TRANSITTRANSITTRANSITTRANSIT LOSS & SHORTAGE OF COAL:LOSS & SHORTAGE OF COAL:LOSS & SHORTAGE OF COAL:LOSS & SHORTAGE OF COAL:

a) The Agent shall ensure that while loading Coal at colliery end,

the Wagons are loaded to the limit prescribed by the Railways

and there should not be any overloading and under loading of

the Coal. In case of under-loading/overloading of the Coal by the authorities of colliery or Railways as the case may be, the

Agent shall immediately lodge a complaint with the concerned

authorities on behalf of MPM under intimation to MPM, and

ensure that the Coal is loaded only to the full carrying capacity of the wagon.

b) The agent shall ensure transit loss due to enrooted pilferage is

eliminated. If necessary, the agent shall also depute his

personnel to travel along with wagons to check pilferage enrooted. It is the actual weight that is recorded at MPML site,

which shall form the basis for payment and for assessing the

performance of the agent.

c) In case of overloading, the penal Railway freight over and

above the normal freight will be recoverable from the Agents

bills. An average of Six ‘N’ Rakes shall be the basis for

calculating the penalties.

d) In case of under-loading, the excess freight, if any, paid by MPM shall also be recoverable from the Agents bills. An

average of Six ‘N’ Rakes shall be the basis for calculating the

penalties. For the shortage received rakes beyond 2% are only

liable for penalty recovery.

e) The charges to be debited to the Agent towards transit loss and

shortage minimization shall be computed based on an average

of Six ‘N’ Rakes of Coal at MPM as compared to the Invoice raised by the M/s. SCCL. Shortage will be equal to the invoice

quantity minus actual weight as weighed at MPM.

9.59.59.59.5 PENAPENAPENAPENALTY FOR TRANSIT LOSS:LTY FOR TRANSIT LOSS:LTY FOR TRANSIT LOSS:LTY FOR TRANSIT LOSS:


a) The Agent shall ensure that while loading Coal at colliery end, the Wagons are loaded to the limit prescribed by the Railways

and there should not be any overloading and under loading of

the Coal. In case of under-loading/ overloading of the Coal by the authorities of colliery the Agent shall immediately lodge a

complaint with the concerned authorities on behalf of MPM

under intimation to MPM, and ensure that the Coal is loaded

only to the full carrying capacity of the wagon.

b) The agent shall ensure transit loss due to enroute pilferage is eliminated. If necessary, the agent shall also depute his

personnel to travel along with wagons to check pilferage enroute. It is the actual weight that is recorded at MPML site,

which shall form the basis for payment and for assessing the

performance of the agent.

c) In case of overloading, the penal Railway freight over and above the normal freight will be recoverable from the Agents

bills. An average of Six ‘N’ Rakes shall be the basis for calculating the penalties.

d) In case of under-loading, the excess freight, if any, paid by MPM shall also is recoverable from the Agents bills. An average of Six ‘N’ Rakes shall be the basis for calculating the

penalties. For the shortage received rakes beyond 2% are

only liable for penalty recovery

e) The charges to be debited to the Agent towards transit loss and shortage minimization shall be computed based on an average of Six ‘N’ Rakes of Coal at MPM as compared to the

Invoice raised by the M/s. SCCL Shortage will be equal to the

invoice quantity minus actual weight as weighed at MPM.

f) Every three months from the date of first Rake receipt is

considered as a quarter.

g) Percentage shortfall is calculated based on average of all receipts in the quarter, whichever is higher.

h) Rakes already considered once for averaging, due to shortfall of minimum Six Rakes in that quarter, will not be considered

again for the next quarter.

i) Penalty is levied only if Quarterly average shortfall exceeds 2%.


j) Penalty is levied for only those Rakes whose shortfall exceeds 2% and its also quarterly average shortfall exceeds 2%. The rate of penalty shall be as follows:

1. In case where the average quarterly shortfall is > 2% and

< or = 4%, a penalty of 15% of the service charge will be levied for every 1% shortfall and will be calculated

proportionately for the fractions. This will be done on

individual Rakes whose shortfall is >2%.

2. In case where the average quarterly shortfall is >4%.

3. For the individual Rake with < or = 2% shortfall, Nil

penalty.

4. For the individual Rakes with >2% and < or = 4%

shortfall, a penalty of 15% of the service charges will be

levied for every 1% shortfall and will be calculated

proportionately for the fractions.

5. For the individual rakes with > 4% shortfall, the penalty

includes:

a. No Service charges for the entire Rake.

b. Cost of Coal and Freight for shortfall above 4% shall

be levied.

6. The penalty calculated as above shall be recovered from

the Bills/Security Deposit of the Agent. The un-recovered

amount of penalty, if any, shall be settled by Agent immediately on receipt of demand.

7. Invoice raised by the SCCL shall be reference point for determining the shortage. Shortage will be equal to the

invoice quantity minus actual weight as weighed at MPM.

8. In case, the weigh-bridge at MPM is not in service and Weighment can not be obtained, the RR quantity shall be

considered as received weight and penalty shall be calculated as above.


9. The Agent shall ensure that the “C” Grade coal allotted to the MPM shall be loaded as per the declared Grade, size and quality without any stone, mud or

excessive moisture and extraneous material and the

efforts shall be made to despatch coal to the extent of

quantities allotted. The Agent shall ensure that coal with

excessive surface moisture, oversize, lumpy, muddy extraneous material shall not be loaded and despatched

In the event of coal containing the stone, soil, shale,

overburden, mud, excessive surface moisture is to be

loaded/is loaded, the Agent shall immediately lodge a complaint with the colliery authority on behalf of MPM in

such cases and with a copy to MM Office.

9.69.69.69.6 RESPONSIBILITIESRESPONSIBILITIESRESPONSIBILITIESRESPONSIBILITIES, QUANTITY ASSURANCE & OTHER BASIC , QUANTITY ASSURANCE & OTHER BASIC , QUANTITY ASSURANCE & OTHER BASIC , QUANTITY ASSURANCE & OTHER BASIC SERVICES.SERVICES.SERVICES.SERVICES.

9.79.79.79.7 QuantityQuantityQuantityQuantity Assurance & Other ServicAssurance & Other ServicAssurance & Other ServicAssurance & Other Serviceseseses

a. i) On behalf of MPM, CLA shall co-ordinate with Coal Company

and ensure the correctness of the weight of Coal loaded into

each rake at loading points as per RR. CLA is responsible for delivery of the same quantity of Coal at MPM as per RR at the

loading end.

ii) For the purposes of payment of running bills as per clause

14.00 the Weighment at weighbridges installed at MPM or RR

weight whichever is less shall be binding on CLA. In respect of

payment to the Coal Company towards value of the Coal, the amount equal to the price of the Coal shortage in the rake shall

also be recovered from the CLA.

(i)(i)(i)(i) Penalty Freight:Penalty Freight:Penalty Freight:Penalty Freight:----

CLA should ensure that the wagons are not over loaded. In

case, if railways charge any penal freight, the same will be to

the account of CLA. However, the over loading penal freight to the extent refunded by the Coal companies as per the fuel

supply agreements/understanding will be refunded to the

agency.

(ii)(ii)(ii)(ii) Under Loading of Wagons:Under Loading of Wagons:Under Loading of Wagons:Under Loading of Wagons:

CLA shall ensure that while Loading Coal at colliery end, Coal is

loaded to the carrying limits prescribed by the Railways and there should not be any under loading of the coal. In case of

under loading of the Coal by the collieries, claims will be made

with Coal companies. However to the extent of refunds

recovered/received from the Coal Companies the same will be

refunded to CLA.


b.b.b.b. Wagon Load Despatches:Wagon Load Despatches:Wagon Load Despatches:Wagon Load Despatches:----

(i) CLA shall ensure dispatches of Coal in full rake loads and shall comply with all documentation formalities laid down by railways

for charging freight on rake load basis only. In the event of failure to comply with above, if the railways charge freight on

wagonload basis, the excess freight so incurred shall be to the

account of CLA.

(ii) CLA shall facilitate to lodge claim with railways or Coal

Company for refund of such excess freight and only if the railways or Coal Company refunds any amount, such refunds

received from railways or Coal Company will be in - turn paid

to CLA.

c.c.c.c. Missing & Diverted Wagons:Missing & Diverted Wagons:Missing & Diverted Wagons:Missing & Diverted Wagons:

The R R’s shall be collected by CLA and shall make claims with

the railways for missing wagons. It shall be the responsibility

of CLA to liaise with Railways and deliver the missing wagons or alternatively get the claim settled from Railways. In the

event of Non-delivery/adjustment of missing wagons/diverted

rakes within three months from the date of R R, MPM shall

recover the cost of Coal for the undelivered quantity of Coal. This recovered cost will be refunded after necessary

delivery/adjustment of missing wagons/diverted rakes is made.

f.f.f.f. Weighment of rakes at lWeighment of rakes at lWeighment of rakes at lWeighment of rakes at loading points:oading points:oading points:oading points:----

CLA shall ensure that all wagons dispatched to MPM are

weighed at Loading Points weighbridge and print out is

available for such Weighment. In case of un-weighed wagons, the same shall be got recorded in the relevant R R as ‘not

weighed’. This shall be strictly adhered to by CLA.

g. g. g. g. Indent & forwarding notes by coal companies:Indent & forwarding notes by coal companies:Indent & forwarding notes by coal companies:Indent & forwarding notes by coal companies:

1) CLA shall ensure and follow with the Coal Company authorities at the collieries end and see that the adequate indents of the

railway wagons are being submitted by the coal company

authorities and also to obtain regular allotment of rakes from

the railways. Copies of such indent shall be obtained from the coal companies from time to time.

2) At the end of each month, CLA shall prepare a statement of quantity for which indent is placed by Coal company with

railways and the actual quantity for which forwarding notes

issued to railways by Coal companies in respect of MPM and

forward the same to Asst. Gen. Manager [Materials], MPM, Bhadravathi within 15 days of the preceding month, failing

which a penalty at the rate of Rs.100 per day will be liable for

such delays.


9.89.89.89.8 PAYMENTPAYMENTPAYMENTPAYMENT OF RAILWAY FREIGHT & OTHER SERVICES:OF RAILWAY FREIGHT & OTHER SERVICES:OF RAILWAY FREIGHT & OTHER SERVICES:OF RAILWAY FREIGHT & OTHER SERVICES:

a)a)a)a) LIAISON WITH RAILWAYS & COAL COMPANIES:LIAISON WITH RAILWAYS & COAL COMPANIES:LIAISON WITH RAILWAYS & COAL COMPANIES:LIAISON WITH RAILWAYS & COAL COMPANIES:

i) Follow up with various agencies such as Coal Companies,

Railways, regarding work relating to Movement of Coal from

SCCL Loading Points to MPM by Rail.

ii) Liaison with Railways for placement of wagons and getting Coal loaded into wagons at various Loading Points as per clause

No.9.07 a, b, c & d.

iii) CLA shall ensure that authorities of the Coal Companies should

obtain clear railway receipts with all details from the railway authorities after loading coal before desptach of the wagons.

CLA shall collect railway receipts and submit the same to the

Asst. General Manager [Materials] within 10 days from the

date of Railway receipt.

iv) CLA shall collect Coal Bill from the SCCL and submit to the

Asst. General Manager [Materials] within 10 days from the

date of Coal Bill.

v) If the Coal Bills with Railway Receipt are not received at MPM within 10 days from the date of bills.

vi) Follow up with various agencies such as Coal Companies railways, regarding work relating to Movement of Coal from

SCCL Loading Point/s to MPM, Bhadravathi by Rail.

vii) Liaison with railways for placement of wagons and getting coal loaded in wagons at various loading points as per No.9.07 a, b,

c & d.

b.b.b.b. PAYMENT OF RAILWAY FREIGHTPAYMENT OF RAILWAY FREIGHTPAYMENT OF RAILWAY FREIGHTPAYMENT OF RAILWAY FREIGHT: : : :

i) Payment of railway freight at Loading Point/s of SCCL and booking and monitoring movement of Coal rakes up to MPM

is the responsibility of CLA.

ii) CLA shall ensure that no consignment is dispatched to MPM

without payment of Railway freight. However, if any consignment is dispatched to MPM on ‘freight to pay basis’

and surcharge, interest and other levies/charges if any,

becomes payable to Railways by MPM at the time of taking

delivery, then the additional costs so incurred shall be to the account of CLA.


iii) MPM shall reimburse the railway freight based on Railway Receipt weight or actual weight which ever is less subject to

recoveries as per NO: 9.07(i) and (ii)

iv) However at the end of the period [3 months] the actual

quantity as weighed at MPM or Railway Receipt quantity whichever is less shall be considered for reimbursement of

Railway Freight. c.c.c.c. ESTABLISHING A FULL FLEDGED OFFICEESTABLISHING A FULL FLEDGED OFFICEESTABLISHING A FULL FLEDGED OFFICEESTABLISHING A FULL FLEDGED OFFICE AT NAGPUR.AT NAGPUR.AT NAGPUR.AT NAGPUR.

CLA Shall establish a full fledged office equipped with computers, fax, e-mail, telephone both at Nagpur and also communication

facilities at Loading points (Colliery end) for day to day

communication and for data transfer from one point to another.

CLA shall also provide soft/hard copies of all data’s relating to coal supply from SCCL from time to time as per MPM’s requirement.

9.99.99.99.9 ResponsibilitiesResponsibilitiesResponsibilitiesResponsibilities of CLA:of CLA:of CLA:of CLA:

i) CLA shall acquaint themselves of the complete procedure

relating to the movement of coal by Rail and shall also ascertain

about the changes in procedure from time to time from the concerned authorities.

ii) CLA shall monitor loading of coal into railway wagons at Colliery

end. CLA should supervise loading and bring to the notice of the

concerned any deficiency either by way of short loading or by

way of loading of stones and extraneous material. CLA shall also report any shortfall in the programme of loading by Coal

Company. Any bottlenecks in the loading shall be immediately

taken up with the concerned authorities.

iii) CLA shall furnish various returns/statements to the MPM as

prescribed from time to time in hard as well as soft copy.

iv) CLA should keep themselves appraised and be thoroughly

conversant with the rules and regulation of the Railways, Coal companies and other related agencies.

v) At the end of the contract, CLA should furnish a ‘NO DUE

CERTIFICATE’ obtained from the Railways with regard to freight/penal freight under the contract.

vi) CLA shall also monitor the movement of coal rakes, so that there

is no undue hold up en-route or uncalled for diversion of rakes to other consumers.


vii) The R R’s shall be collected by CLA and shall make claims with the Railways for missing wagons. Payment of service charges

shall be made only for the quantity actually received at MPM.

viii) CLA shall abide by all instructions and directions issued to them

by the MPM or the authorized officers in respect of the execution

of the contract.

ix) CLA should all times have a well organized establishment with

experienced and qualified staff for proper administration and supervision of various activities as per the contract.

x) CLA shall adequately insure its staff and other enabling services at its cost for the entire period of contract against accident, fire

hazards as well as third party insurance covering

Machines/materials/equipment etc., engaged for the work. CLA

shall indemnify MPM for any losses arising out of the above operations on account of such reasons.

xi) CLA shall whenever required at their cost ensure proper printing and stationery materials according to the formats prescribed by

the MPM

xii) The MPM may direct CLA to regulate the quantity from any of the

Collieries to MPM at its discretion and the same shall be binding

on CLA.

xiii) CLA shall ensure as far as possible that the wagons/rakes, which are booked to MPM, will not be diverted by the Railway

Authorities. CLA shall convince the Railway Authorities on behalf

of the MPM not to divert any of the rakes allotted and booked for

MPM. Despite its efforts, if the Railway Authorities were to divert any of the rakes, CLA shall immediately inform Asst. Gen.

Manager [Materials], MPM, Bhadravathi of such diversion, which

may be either at the dispatching end or enroute to MPM because

of the operational difficulties. In case of such diversion of the

wagons/rakes by the Railway Authorities, despite its efforts, CLA should furnish the details of diversion of rakes/wagons to MPM

from the time to time.

xiv) CLA shall keep Asst. Gen. Manager [Materials], MPM,

Bhadravathi informed about the movement, dispatches and

receipt of rakes to MPM on day to day basis.

xv) CLA shall deploy at least one supervisor at each loading station round the clock and in exchange yard and thereby monitor the

movement of coal rakes and also keep the relevant records

pertaining the coal rakes such as empties and loaded boxes, idle

hours, detention of empty wagons etc. The supervisor shall

have adequate staff under him.


xvi) CLA shall be vigilant about the route restriction and allotment limitations imposed by the Railways, breached, paucity of

wagons etc., and keep the Asst. Gen. Manager [Materials], MPM,

Bhadravathi duly informed on day to day basis. Whenever

movements of coal rakes are affected due to Railway operational reasons such as accidents, etc., CLA shall obtain an endorsement

from Railways specifically indicated the reasons and the period of

such interruptions.

xvii) CLA shall ensure that coal of oversize, lumpy, muddy and

extraneous materials shall not be loaded and dispatched. CLA

shall further ensure that shale, stone and sand loading in coal wagons are avoided/minimized. In the event of coal containing

the stone, soil, shale, over burden, mud, excessive surface

moisture is to be loaded/is loaded, CLA shall immediately lodge a

complaint with the colliery authority on behalf of MPM in such cases and with a copy to Asst. Gen. Manager [Materials], MPM.

xviii) CLA shall ensure that proper wagon labeling indicating the full details such as name of colliery and type of coal in full form

along with its declared grade etc., whether sampled or not are

affixed on wagons and they are affixed in manner so as to

remain on wagons till wagon reached the destination, to enable clear identification of wagon for sampling.

xix) CLA shall witness the calibration of weighbridges located at the colliery siding and produce the certificates issued by Weights &

Measurement Department from time to time.

xx) The CLA shall ensure transit loss due to en-route pilferage is eliminated. If necessary, CLA shall also depute his personnel to

travel along with wagons to check pilferage enroute. It is the

actual weight that is recorded at MPM site shall form the basis for assessing the performance CLA.

xxi) Any slippage of Grade of coal specified above based on the booking by M/s. Singareni Collieries Company Limited, Hyderabad the difference in cost between the Grades will be

recovered from the running bills on individual Rake basis

xxii) The coal will be sampled and analyzed as per coal India standards at MPM and the quality analyzed will be binding on

both Liaison Agent and MM for all calculation purposes on quality

and service charges.

10.10.10.10. SCHEDULESCHEDULESCHEDULESCHEDULE OF LOADING PROGRAMME:OF LOADING PROGRAMME:OF LOADING PROGRAMME:OF LOADING PROGRAMME:


9.3 Coal Company and / or MPM shall have the right to adjust the short

supply/ excess supply of coal of any month during the remaining months of the quarter.

9.4 If there is any short fall in the movement of the committed quarterly quantity as stated above, due to non-performance of CLA and if the

above stated compensation becomes payable by MPM to coal

companies, the same shall be to the account of CLA.

11.11.11.11. PRICEPRICEPRICEPRICE::::

It is the responsibility of the Tenderer to acquaint with the various

levies and charges to be paid to different authorities for the

movement of coal from SCCL loading point’s right up to the delivery

at MPM and shall quote the rate per tonne as per price bid. The rate is FIRM and is inclusive of all taxes, levies, but excluding Service Tax

and Education Cess which is extra as applicable. The Tender has to

furnish a photocopy of the Service Tax Registration Certificate along

with their Tender. The rates quoted by the Tenderer shall be deemed to cover all the operations/works mentioned in this Tender

Document. However, any variation in service tax, education Cess will

be adjusted on furnishing documentary evidence [Relevant

Government notification]. ....

12.0 12.0 12.0 12.0 PERIODPERIODPERIODPERIOD OF CONTRACT:OF CONTRACT:OF CONTRACT:OF CONTRACT:

The tenure of the contract shall be for a period of One One One One yearyearyearyear. MPM

reserves the right to extend the contract for a further period, if

required, as per the same rates, terms and conditions.

13.0 QUANTITY TO BE HANDLED:QUANTITY TO BE HANDLED:QUANTITY TO BE HANDLED:QUANTITY TO BE HANDLED:

1) Quantity to be handled is approximately 1,35,960 MT of “C” Grade

Coal for One year from SCCL loading points to MPM, Bhadravathi by Rail.

2) However, MPM does not guarantee the quantities to be handled due to either change in the coal supply agreement, change in

source or due to any other operational reasons. No claim shall be

entertained for variation in quantity.

14.0 TERMINATION OF CONTRACT:TERMINATION OF CONTRACT:TERMINATION OF CONTRACT:TERMINATION OF CONTRACT:

MPM reserves the right to terminate the contract by giving one

month advance notice on the following grounds.

1. If the performance of the CLA is not satisfactory.

2. If the work being carried out not meeting the requirement of

MPM

3. Without assigning any reasons

4. For any condition due to Force Majeure.


15.0 PAYING AUTHORITYPAYING AUTHORITYPAYING AUTHORITYPAYING AUTHORITY

CLA shall submit RA bills in triplicate for the work done with all the

relevant documents to the Asst. Gen Manager [Materials]/MPM for

arranging payment with a copy to Superintendent [S&T], Bhadravathi. Superintendent [S&T] and Manager [Materials – P] or

Their Authorized representative is the Bill Certifying Authority and

Asst. Gen. Manager [Materials] is the Bill Countersigning Authority

for this Work Order. All payment related to this contract, shall be made by the Asst. Gen. Manager [Finance], MPM, Bhadravathi.

16.2 BILING AND PAYMENTBILING AND PAYMENTBILING AND PAYMENTBILING AND PAYMENT:

For the purpose of billing and payment, each rake of coal will be

treated as “One consignment” and processed for payment by taking

weight of coal as determined as per clause 9.07 a (i) and (ii) at

MPM. The Railway Receipt bills shall be submitted in two parts as

indicated below along with the relevant documents for arranging payment.

I] 100% bill towards reimbursement of railway freight along with

payment vouchers in respect of railway freight and copies of Railway Receipt’s shall be submitted once in 10 days. Payment

will be made on the 15th day from the date of submission of the

bills along with relevant documents.

II] 100% bills towards payment of service charges as per the rates

accepted along with the following documents shall be submitted

once in a month. Payment will be made within 30 days from

date of submission of bills along with the relevant.

16.0 SECURITY DEPOSIT SECURITY DEPOSIT SECURITY DEPOSIT SECURITY DEPOSIT

1. The Agent shall furnish a Demand Draft or Bank Guarantee for a

value of 5% of total order towards Security Deposit. The EMD paid along with the Tender shall be converted as part of the

Security Deposit. The Agent shall furnish the Bank Guarantee

from a scheduled Bank in India for the balance portion of the

Security Deposit. This Bank Guarantee shall be furnished within 15 days from the date of LOI/Order. The Bank Guarantee shall

be kept valid for a period of 6 months beyond the date fixed for

completion of the order. The Security Deposit shall not bear any

interest so long held by the company as security deposit. Also in case of violation of any terms and conditions or trade practice, or

for unsatisfactory Services the security deposit is liable for

forfeiture.


2. The Security Deposit/Additional Security Deposit will be refunded only on completion of the contract to the satisfaction of the MPM. If MPM incur any loss or damage on account of non-fulfillment of

obligations under this contract and consequently such

losses/damages incurred by MPM shall be deducted from the

Security Deposit and EMD [converted as Additional Security

Deposit] and such amount i.e., appropriated will not be refundable to CLA. If the security deposit short falls, then the

MPM reserves the right to recover the excess amount from any

other security deposit/bills of CLA with MPM

3. If the whole or a part of the Security Deposit is attached by the MPM for any default of CLA in the due fulfillment of the contract

during the contract period, the CLA shall immediately arrange to

replenish the amount of Security deposit so attached for the continued operation of the contract, failing which the contract is

liable for termination, responsibility for which will wholly rest

with CLA.

4. In the event of any upward revision in the value of the contract arising on account of increase in the quantity handled or

increase in the rates or in the event of the assessed cost of the

shortage of coal at any instance being more than the detention amount, the MPM reserves the right to call for additional deposit

amount and CLA shall, on receiving intimation from the MPM,

increase the Security Deposit suitably as may be directed by

MPM within 30 days.

17.0 STATUTORY RULES & REGULATIONS:STATUTORY RULES & REGULATIONS:STATUTORY RULES & REGULATIONS:STATUTORY RULES & REGULATIONS:

1) CLA shall register under the Contract Labour Act or any other

Labour Acts as may be applicable from time to time. CLA shall

follow all the provisions of Labour laws and other laws including

the Payment of Wages Act. Minimum Wages Act, Workman Compensation Act, PF act and other Local Laws and rules framed

there under from time to time. Any amount payable to the

employees of CLA under any of the law by CLA, if demanded

from the Corporation being a Principal Employer, same shall be recovered from the RA Bills of CLA. CLA shall maintain all

registers and records as required under the various laws and

regulations made there under from time to time. CLA shall make

arrangements for the engagement of labours according to the

provisions of Indian Labour Laws and the local acts and for the payment thereof. CLA shall pay rates of wages and observe

conditions as defined in the Indian Labour Laws. On receipt of

the order, CLA shall furnish the certificate to MPM of its having

registered with the competent authority under the Contract Labour Acts and other Acts.


2) In the event of any injury or death due to accidents to CLA’s employee during the course of his employment in pursuance of

the present contract, CLA shall be responsible to pay the

compensation or any sum payable to such employee under the

provisions of Law or Regulations made there under including the provisions of Workmen’s Compensation ACT.

18.0 DAMAGES TO THE PROPERTY:DAMAGES TO THE PROPERTY:DAMAGES TO THE PROPERTY:DAMAGES TO THE PROPERTY:

CLA shall be liable to pay damages caused to the property of MPM

property of Railways or the property of coal companies or the

property of any other on account of negligence or defective working on the part of CLA and its employees. Such amount of damages shall

be recovered from the RA bills of CLA and CLA shall be liable to pay

such damages to the MPM.

19.0 DISCIPLINE:DISCIPLINE:DISCIPLINE:DISCIPLINE:

CLA shall ensure that they and its employees maintain proper

discipline and decorum at MPM, collieries end and with Railways while

dealing and executing the contract so that there should not be any

hindrance for the smooth running of the MPM’s Boilers as well as

collieries working. If any of the employees of CLA is found unsuitable by the Asst. Gen. Manager [Materials] at MPM or Colliery authority

then, on demand by the concerned authority, such employee shall be

removed and CLA shall depute another employee in his place

immediately. 20.0 DEDUCTIONS OF AMOUNT:DEDUCTIONS OF AMOUNT:DEDUCTIONS OF AMOUNT:DEDUCTIONS OF AMOUNT:

Any amount or amounts which become due and payable to the MPM

from CLA shall be deducted from any amount or amounts becoming due and payable to CLA under this or any other contract.

21.0 DEDUCTION OF INCOMEDEDUCTION OF INCOMEDEDUCTION OF INCOMEDEDUCTION OF INCOME----TAX & OTHER APPLICABLE TAXES:TAX & OTHER APPLICABLE TAXES:TAX & OTHER APPLICABLE TAXES:TAX & OTHER APPLICABLE TAXES:

Income-tax and other applicable taxes if any shall be deducted at

source at the prescribed rates from the monthly RA Bills of CLA as per the statutory’s in force at the time of payment of the bills.

Necessary certificates of tax deducted at source shall be issued/

furnished by MPM to CLA.

22.0 INSPECTION:INSPECTION:INSPECTION:INSPECTION:

The accredited representative of MPM shall have access to CLA operation at any time during working hours for the purpose of

inspection of the work. CLA shall provide necessary arrangement for

such inspection.

23.0 SUBSUBSUBSUB----LETTING OF WORKSLETTING OF WORKSLETTING OF WORKSLETTING OF WORKS


No part of the contract shall be sublet without written permission of

the MPM nor shall transfer be made by power of attorney authorizing others to receive payment on CLA’s behalf.

24.0 FORCE MAJEUREFORCE MAJEUREFORCE MAJEUREFORCE MAJEURE

25.01 At any time during the continuance of this contract, if the performance in whole or in part of any obligation under this contract

shall be prevented or delayed by reasons of any war, hostility, acts of

public enemy, acts of civil commotion, strikes, lockouts, sabotages,

fires, floods, explosions, epidemics, quarantine restrictions or other acts of God (hereinafter referred to as eventualities) then, provided

notices of the happening of any such eventuality is given by the CLA

to the Corporation within 15 days from the date of occurrence

thereof, neither party shall, by reasons of such eventuality, be

entitled to terminate this contract, nor shall have any claim for damages against the other in respect of such non performance or

delay in performance, and deliveries under this contract shall be

resumed as soon as practicable after such eventuality has come to an

end or ceased to exist.

25.02 Provided that if the performance in whole or part by CLA or any

obligation under this contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days, MPM may at its

option terminate this contract by notice in writing.

25.0 VALUEVALUEVALUEVALUE ADDED TAX/SERVICE TAX/SALES TAX CLEARANCE ADDED TAX/SERVICE TAX/SALES TAX CLEARANCE ADDED TAX/SERVICE TAX/SALES TAX CLEARANCE ADDED TAX/SERVICE TAX/SALES TAX CLEARANCE

CERTIFICATE:CERTIFICATE:CERTIFICATE:CERTIFICATE:

The Tenderers shall note their Value Added Tax/Sales Tax / Sales Tax

Registration Certificate Number in the Tender Form and shall produce

value added tax/sales tax clearance certificate from the Commercial

tax department of Karnataka State and Service Tax Clearance Certificate from the Service Tax Cell, well before final settlement of

the contract.

26.0 SETTLEMENT OF DISPUTES: SETTLEMENT OF DISPUTES: SETTLEMENT OF DISPUTES: SETTLEMENT OF DISPUTES: ----

In the event of any Controversy, Claim, Question or Dispute arising

between the Contractor and the Owner on any matter, relating to the

Contract or arising out of the breach thereof the Parties thereto shall use their best efforts to settle such Question, Dispute or difference

amicably by mutual negotiations / mediation. In case mediation fails

to resolve the Dispute, the matter to be taken up in Civil Courts of

Law. The Legal Jurisdiction will be Bangalore in Karnataka State

only. SIGNATURE OF THE TENDERERSIGNATURE OF THE TENDERERSIGNATURE OF THE TENDERERSIGNATURE OF THE TENDERER

DateDateDateDate SEALSEALSEALSEAL


The Mysore Paper Mills Limited, Paper Town, The Mysore Paper Mills Limited, Paper Town, The Mysore Paper Mills Limited, Paper Town, The Mysore Paper Mills Limited, Paper Town, BhadravBhadravBhadravBhadravathiathiathiathi ---- 577 302.577 302.577 302.577 302.

BANK GUARANTEE FORMATBANK GUARANTEE FORMATBANK GUARANTEE FORMATBANK GUARANTEE FORMAT

The Agent shall furnish the Bank Guarantee on Rs. 100/- Stamp Paper

from a reputed scheduled Bank in India strictly as per the following format. If there are any deviations in the Bank Guarantee the same should be

highlighted in the covering letter enclosing the Bank Guarantee, Purchaser

reserves the right to reject any Bank Guarantee which is not as per the

following format, without intimating the Agent. Any delay either in submission of the Bank Guarantee or getting the Bank Guarantee

corrected/amended to make it strictly as per the following format will be to

the account of Agent.

SL.SL.SL.SL. NoNoNoNo

Nature of Bank GuaranteeNature of Bank GuaranteeNature of Bank GuaranteeNature of Bank Guarantee

Relevant passages to be consideredRelevant passages to be consideredRelevant passages to be consideredRelevant passages to be considered

1. Security Deposit Bank

Guarantee

Only A

2. Bid Guarantee form Only B

‘A’ ‘A’ ‘A’ ‘A’ ---- PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT.PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT.PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT.PROFORMA OF BANK GUARANTEE FOR SECURITY DEPOSIT.

................................................................................................. Bank

Limited

......................................................................................................B

ank Guarantee No...................... A/c.

M/s.............................................……… Date of Expiry ....................

Address ........................................................………..Limit of Liability

Rs...................…………..Reference of Tender No.

.............................................................Dated ................... For (Name

of work) ............................................... Sub – Security

Deposit

Dated ....................


To

The Mysore Paper Mills Limited.,The Mysore Paper Mills Limited.,The Mysore Paper Mills Limited.,The Mysore Paper Mills Limited.,

Paper Town,Paper Town,Paper Town,Paper Town,

BhadravathiBhadravathiBhadravathiBhadravathi –––– 577 302,577 302,577 302,577 302,

Karnataka, India.Karnataka, India.Karnataka, India.Karnataka, India.

Dear Sirs,

In consideration of your agreeing to accept the Security Deposit of

Rs.................(Rupees ..................................................) furnishable to you by M/s..........................................of

................................(hereinafter referred to as the Agent) in terms of

their contract with you for ................................................... as per their

Tender No. ......................................... dated ..................... pursuant to

your invitation to such tender and your general conditions of contract and other tender documents relating thereto, subject to the conditions and

alterations mutually agreed upon and set forth or referred to in your letter

of acceptance/order No. ........................................... (hereinafter

referred to as ‘the said contract’ which expression shall in case on execution of any formal agreement between you and the Agent shall and

include the said agreement) in the form of guarantee from us in the

manner thereinafter contained, we ........................................... Bank

Limited do hereby convenient and agree with you as follows :

1. We undertake unconditionally to pay to you such sum or sums not

exceeding in all Rs.....................(Rupees ...………………….........…....only) for any loss or damage caused to or suffered by or that may be caused

or suffered by you, by reason of any breach or breaches on the part of

the Agent, any of the terms and conditions contained in the said

contract and in the event of Agent shall make any default or defaults in

carrying out any of the terms and conditions resulting there to, in accordance with thee true intent and meaning thereof, we shall

forthwith on demand pay to you such sum or sums not exceeding in

total the said sum of Rs. ................ (Rupees

..................................................only) as may be claimed by you at your losses and or damages, costs, charges or expenses by reason of

such defaults on the part of the Agent.

2. Notwithstanding anything to the contrary, your decision as to whether the Agent has made any such default or defaults and the amount or amounts to which you are entitled by reason thereof will be binding on

us and we shall not be entitled to ask you to establish your claims under

this Guarantee but will pay the same immediately on demand without

any objection.


3. This Guarantee shall continue and hold good until it is released by you on the application by the Agent after expiry of the relative guarantee

period of the same contract and after the Agent has discharged all his

obligations under the said contract and submitted a “No Demand

Certificate” provided always this guarantee shall in no event remain in

force after the day of ..........................., without prejudice to your claim or claims arising and demanded from or otherwise notified to us is

writing on or before the said date which will be enforceable against us

notwithstanding that the same is or are enforced beyond the said date

on account of any extension of time being granted by you to the Agent in respect of completion of the work under the said contract or

otherwise we irrevocably undertake to extend the period of this

guarantee on your request till such time as may be reasonably required.

4. You will have the fullest liberty without affecting this guarantee, from

time to time, to vary any of the terms and conditions of the said order

contract or extend time of performance of the contract to postpone for

any time or from time to time any of your rights or powers against the

Agent, and either to enforce or for bear to enforce any of the terms and conditions of the said contract and we shall not be released from our

liability under this guarantee or by reason of any time being given to the

Agent or any other forbearance, act or omission on your part or any

variation in the terms of the said order contract, or thing whatsoever which under the law relating to sureties would, but for the provisions

here of, have the effect of so releasing from our liability hereunder,

provided always nothing herein contained will enlarge our liability

hereunder, beyond the limit of Rs................... (Rupees.....................................) as aforesaid or extend the period of

the guarantee beyond the said day of .............2010, under expressly

agreed to by us in writing.

5. This guarantee shall not in any way be affected by your taking or varying or giving up any securities from the Agent or any other person,

firm or Company on its behalf or by the winding up, dissolution,

insolvency or death as the case may be of the Agent.

6. In order to give full effect to the Guarantee herein contained, you shall be entitled to act as if we were your principal debtors in respect of all your claims against the Agent, hereby guaranteed by us as aforesaid

and we hereby expressly waive all our rights of courtship and other

rights if any, which are in any way inconsistent with the above or any

other provisions of this guarantee. 7. Subject to the maximum limit of our liability as aforesaid, the guarantee

will cover all your claim or claims against the Agent, from time to time,

arising out of or in relation to the said contract and in respect of which

your demand or notice in writing is received by us on or before the date of expiry of this guarantee mentioned above.


8. This guarantee and the powers and provisions herein contained are in addition to and not by way of limitation or substitution for any other

guarantee or guarantees hereto or given to you by us (whether jointly

with others or alone) and now existing is cancelled and shall not revoke

or limit such guarantee or guarantees.

9. This Guarantee shall not be affected by any change in the constitution of the Agent or us, nor shall it be affected by any change in your

constitution or by way of amalgamation or absorption thereof or

therewith but will ensure for and be available to and enforceable by the

absorbing or amalgamated Company or concern. 10. This guarantee during its currency shall not be revocable by us except

with your previous consent in writing.

11. NOTWITHSTANDING anything contained herein the liability of the guarantor under this guarantee is restricted to

Rs...................................... only and that this guarantee shall remain

in force till its expiry on .................... , unless a suit or action to

enforce a claim under this guarantee is made against the guarantor

within six months from the above said date of expiry, all the rights of the beneficiary under the said guarantee shall be forfeited and the

guarantor shall be released and discharged from all liabilities thereafter.

Yours faithfully,

(for THE BANK)

(Seal of the Bank to be affixed)


‘B’ - BID GUARANTEE FORM

(to be executed on Rs. 100/- stamp paper by any Nationalized Bank or

Scheduled Bank listed by RBI)

REF:...................................................

Date:...................................................

Bank Guarantee No:...........................

In accordance with invitation for Supply of ---------------------------------

for Mysore Paper Mills Ltd., Bhadravathi, Karnataka, India vide Tender No.

------------------ dated ----------------------, M/S -------------------- (Name

and Address of the Agents /Directors) wish / wishes to participate.

In the said bid and as a Bank Guarantee for the sum of Rupees -------------

--------------only valid for 180 (one hundred eighty days) days required to

be submitted by the Tenderer, this Bank, hereby guarantees and

undertakes during the above said period to immediately pay on written

request by The Mysore Paper Mills Ltd., Paper Town, Bhadravathi,

Karnataka, India, the amount of Rs.----------( Rs.----------------- only) to

the said Mill without any reservations. This guarantee would remain valid

up to 16.00 hrs. I.S.T (date) ................. and if any further extension

to this is required, the same will be extended on receiving instruction from

the ..................... on whose behalf this guarantee has been issued.

In case of successful Tenderer, this will be converted as Security Deposit

by making this a part and parcel of the Security Deposit to be furnished by

the Tenderer.

Signature :

Name and Code :

Designation :

Seal of the Bank :


THE MYSORE PAPER MILLS LIMITED, MATERIALS DIVISION,

PAPER TOWN, BHADRAVATHI – 577 302.

SHIMOGA DISTRICT, KARNATAKA STATE, INDIA.

TELEPHONE NO: 0091 08282 - 272984/271897

FAX NO: 0091 08282 - 271041/270937

E-mail: [email protected]/www.mpm.co.in

TENDER NOTIFICATION NO: FMT 3019 PCO 10 DATED 09TH OCTOBER 2010

DUE ON

. 30TH OCTOBER 3.00 PM.

PART – B

PRICE BID – PART-II


TENDER NOTIFICATION NO: FMT TENDER NOTIFICATION NO: FMT TENDER NOTIFICATION NO: FMT TENDER NOTIFICATION NO: FMT 3019 3019 3019 3019 PCO 10 DATED PCO 10 DATED PCO 10 DATED PCO 10 DATED 00009999HHHH OCTOBER OCTOBER OCTOBER OCTOBER 2010201020102010

PARTPARTPARTPART –––– II PRICE FORMATII PRICE FORMATII PRICE FORMATII PRICE FORMAT

NAME OF THE FIRM NAME OF THE FIRM NAME OF THE FIRM NAME OF THE FIRM

…………………………………………………………………………………………..…………………………………………………………………………………………..…………………………………………………………………………………………..…………………………………………………………………………………………..

A] Charges for Liaisoning for “C” Grade Coal:

SL

NO

Name of the work Rate per MT

1 Charges for the Liaisoning, Supervision and Monitoring the Movement of “C” Grade Coal –

1,35,960 MT [approximately] for one year by

Rail as per the allotment made by M/s.

Singareni Collieries Company Limited, Hyderabad to MPM, Bhadravathi

2 Service Tax extra as applicable

3 Total of [1] and [2]

The responsibility of the Liaisoning Agent to getting allotment/release

orders for allotment of “C” Grade Coal at the Normal List Price with

Linkage basis from M/s. M/s Singareni Collieries Company Limited,

Hyderabad at the rate of Three Rakes per month. This works out to 36 Rakes of Coal per annum or 1,35,960 MT per annum

Validity of the Tender: The offer should be valid for minimum period of 90

days for acceptance from the due date of submission of Tender.

SIGNATURE OF THE TENDERER

Date ……………………. SEAL