Master Schedule BuildingWhat Building Principals Need To Know

The Master Schedule

• What The Master Schedule Contains

– Courses Offered– Number Of Sections

– Period Or Block– Course Minutes– Room Numbers

– Day Cycle– Teachers

– Terms

The Master Schedule

• The Master Schedule Contributes To:

– Meeting NYS Data Reporting Requirements

– Meeting NYS Course Requirements– Student And Teacher Daily Routine

– Traffic Flow Inside the Building– Building Emergency Plan

– Building Operation– Building Climate– Lunch Schedule

Pieces Of The Puzzle• Registrar, Counselors, Department

Heads• Course Offerings And Special Programs• NYS Course/Graduation Requirements

• Current Master Schedule Format• School Based Planning Team

• Student Course Requests• Enrollment / Staffing• Culture and Climate

• Planning Calendar• Physical Building

• Teachers Contract• Teacher Requests

Where To Begin

• Planning And Organization Are Key• Develop a Scheduling Timeline

• Develop a Scheduling Team

Course Tally

Preliminary Tasks

Construct Analyse / Adjust

Final Tasks

Part 1 – Preliminary Tasks• Review and Update Curriculum

– Determine The Courses To Be Offered– Create a List Of Course Offerings

• Review Parameters and Constraints– Periods in the Day– Days in the Cycle– Room Limitations

– Specific Course Placements– Common Planning Time

– Team Teaching– Part Time Teachers

October

Part 2 – Course Tally

• Advertise the Curriculum– Course Descriptions / Catalog

• Collect Student Course Selections• Organize Course Selection Tally

– Grade Level Requests per Course• Finalize Courses and Sections

– Keep or Delete Courses– Number of Sections

– Staffing Decisions

January

Course Request Tally

Part 3 - Construction

• Singletons• Doubletons

• Multi Section Courses• Balance Courses – Throughout the Day– Between Semesters

• Conflict Matrix• Schedule Board

April

The Schedule Board

The Schedule Board

Scheduling Tools

Scheduling Tools

Part 4 – Analyze and Adjust

• Schedule Students• Conflict Matrix

• Unscheduled Student Report• Improve the Quality of the

Schedule– Reduce Conflict

– Improve Balance

May

The Conflict Matrix

Part 5 – Final Tasks

• Review Student Schedules as a Group

• Add Teachers and Rooms• Final Reports

– Master Schedule– Student Schedules– Teacher Schedules

– Room Schedule– Class Lists

June

QuestionsMark Christman

Director of Instructional Data ServicesEast Irondequoit Central School Districtmark_christman@eastiron.monroe.edu