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Prepared by Safety First Consultancy Ltd for Martin Food Equipment Ltd – September 2017
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Safety Statement of
MARTIN FOOD EQUIPMENT LTD Gaskin Business Park,
Coes Road, Marshes Lower,
Dundalk, Co. Louth
Tel:042 9330366 Email: [email protected] Website: www.martinfoodequipment.com
(Office/Warehouse/Retail Showroom/Customer Sites)
Safety, Health & Welfare at Work Act, 2005 Safety, Health & Welfare at Work (Construction) Regulations 2013 Safety, Health & Welfare at Work (General Application) Regulations, 2007-2016 Fire Services Act 1981 and amendments thereof Safety, Health & Welfare at Work (REACH) Regulations, 2008 Chemicals Act, 2008 All Codes of Practice
Issued to: _________________ Date: _____________________ This Document Contains Proprietary Information and is Lent Subject to Return Upon Demand and Upon
the Expressed Condition That It Will Not Be Used Directly or Indirectly in Any Way Detrimental to The Interests Of MFE Ltd. This Document May Not Be Reproduced In Any Way Without The Written Permission Of Safety First Consultancy Ltd. The Risk Assessments Undertaken And The Controls Recommended Are Non Exhaustive And Do Not Purport To Deal With Every Possible Safety & Health Hazard That May Arise. Prepared by:
www.yoursafetyfirst.ie
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Contents Page
PART A: Policy for Health and Safety..................................................................... 0
1.0 Health & Safety Policy .............................................................................................................. 1 2.0 Environmental Policy ................................................................................................................ 2 3.0 Quality Policy ............................................................................................................................ 3
PART B: Responsibility for Health & Safety .......................................................... 4
4.0 Safety Management Structure .................................................................................................. 5 5.0 Allocation of Responsibilities for Safety/Health ........................................................................ 6
5.1 .......Managing Director – Frank Doonan ................................................................................... 6 5.2 .......Manager/Supervisor ........................................................................................................... 7 5.3 .......Employees.......................................................................................................................... 8 5.4 .......Safety Representative ...................................................................................................... 10
PART C: General Arrangements for Health & Safety .......................................... 11
6.0 Provision of Safety Training and Instruction ........................................................................... 12 7.0 Special Attention to Health Risk ............................................................................................. 13 8.0 Provision of Personal Protective Clothing & Equipment ......................................................... 14 9.0 Alcohol & Drugs Policy ........................................................................................................... 15 10.0 Smoking Policy ....................................................................................................................... 16 11.0 Control of Articles & Substances ............................................................................................ 16 12.0 Provision of Practical and Safe Working Systems.................................................................. 17 13.0 Visitors Policy & Procedure .................................................................................................... 17 14.0 Safety Audits, Inspections & Reviews .................................................................................... 17 15.0 Consultation with Employees.................................................................................................. 18 16.0 Bullying & Harassment ........................................................................................................... 19 17.0 Violence & Antisocial Behaviour ............................................................................................. 20 18.0 First Aid................................................................................................................................... 20 19.0 Emergency/Fire Procedures ................................................................................................... 22
On hearing the intermittent fire alarm ..................................................................................... 27 20.0 Safety Signage ....................................................................................................................... 31 21.0 Stress………........................................................................................................................... 32 22.0 Inspection Procedures……….. ............................................................................................... 32 23.0 Good Housekeeping ............................................................................................................... 33 24.0 Pre-employment Health Screening......................................................................................... 34 25.0 Accident Reporting and Investigation Policy........................................................................... 34
25.1 .....Policy................................................................................................................................ 34 25.2 .....Scope ............................................................................................................................... 34 25.3 .....Procedure......................................................................................................................... 34 25.4 .....Accident Investigation ...................................................................................................... 35 25.5 .....Responsibilities ................................................................................................................ 35
26.0 Pregnant Employees .............................................................................................................. 36 27.0 Employee with Disabilities ...................................................................................................... 36 28.0 Breaches of Safety Statement and Disciplinary Action........................................................... 37 29.0 Employment of Young Persons .............................................................................................. 38 30.0 Customer Care and Safety and Protection of Visitors ............................................................ 40 31.0 Permit to Work – Systems ...................................................................................................... 40 32.0 HACCP (Hazard Analysis Critical Control Point) .................................................................... 41 33.0 Violence in the Workplace ...................................................................................................... 42 34.0 Arson Protection ..................................................................................................................... 43 35.0 Directors Review & Revision .................................................................................................. 43
PART (D): Risk Assessments ................................................................................ 44
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PART (D): Canteen/Kitchen Risk Assessments................................................... 46
Equipment – Microwave/Ovens/Grills ..................................................................................... 47
Equipment - Toaster /Sandwich Toaster................................................................................. 48
Equipment - Hot Drinks / Coffee Machine / Boiler .................................................................. 49
Equipment - Fridge ................................................................................................................. 50
Equipment - Dishwasher......................................................................................................... 51
General - Food Poisoning ....................................................................................................... 52
General - Chemical Agents..................................................................................................... 53
Equipment - Insectocutor Single Phase.................................................................................. 54
Equipment - Cold Holding unit & Condiment Holder............................................................... 55
PART (D2): Office Equipment Risk Assessments ................................................ 56
General - Display Screen Equipment...................................................................................... 57
General – Office Machinery, scanners, printers, shredders, cutters....................................... 58
Machinery - Photocopier ......................................................................................................... 59
PART (D3): Work Equipment Risk Assessments ................................................. 60
Work Equipment - Electrical (Fixed Systems) Fuse Boards etc. ............................................ 61
Work Equipment – Hoovers/Cleaning Machines .................................................................... 63
PART (D4): General Risk Assessments ................................................................ 64
General - Access and Egress ................................................................................................. 65
Welfare - Pregnant Women & Nursing Mothers ..................................................................... 66
Welfare - Workplace Bullying.................................................................................................. 67
Welfare – Lone Workers ......................................................................................................... 68
Welfare – Stress ..................................................................................................................... 69
General – Company Vehicles ................................................................................................. 70
General – Employment of Young Persons ............................................................................. 71
General - Manual Handling ..................................................................................................... 73
General – Slips/trips/falls ........................................................................................................ 75
General - Cuts and Contusions............................................................................................... 76
General - Chemical Agents..................................................................................................... 77
General – Passenger lifts ....................................................................................................... 78
General - Rubbish - Waste Materials...................................................................................... 79
General - Housekeeping ......................................................................................................... 80
General – Electricity................................................................................................................ 81
General - Control of Contractors............................................................................................. 82
Welfare – Maternity Employee................................................................................................ 83
Machinery - General Requirements ........................................................................................ 84
Welfare - First Aid & Welfare Facilities ................................................................................... 85
General - Electricity ................................................................................................................ 86
Welfare - Emergency Evacuation ........................................................................................... 87
General - Fire.......................................................................................................................... 88
PART (D5): Site Risk Assessments ....................................................................... 89
Access and Egress ................................................................................................................. 90
Air Conditioning Units ............................................................................................................. 91
Automatic Doors ..................................................................................................................... 92
Miscellaneous Electrical Equipment ....................................................................................... 93
Slips, trips & falls .................................................................................................................... 94
Customer & Children Safety ................................................................................................... 95
Cuts and Contusions .............................................................................................................. 96
Chemical Agents..................................................................................................................... 97
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Housekeeping......................................................................................................................... 98
Floor Treatment ...................................................................................................................... 99
Shop Floor ............................................................................................................................ 100
Cash on the premises -......................................................................................................... 101
Staff Security......................................................................................................................... 102
Engineers Working on Sites ................................................................................................. 103
Passenger/Good Lifts on sites.............................................................................................. 104
Stairs..................................................................................................................................... 105
Stacking/Racking/Shelving ................................................................................................... 106
Maternity Employee .............................................................................................................. 107
General - Fire........................................................................................................................ 108
General – Electricity.............................................................................................................. 110
Fire Safety - Rubbish - Waste Materials ............................................................................... 111
General - Control of Contractors........................................................................................... 112
Maintenance Contractors...................................................................................................... 113
Emergency Evacuation......................................................................................................... 114
Electrical (Fixed Systems) Fuse Boards etc. ........................................................................ 115
Ladders/steps ....................................................................................................................... 117
Working at Heights ............................................................................................................... 118
Handling, moving, & storage of Pallet Trucks ....................................................................... 119
Handling & Operating Compressors ..................................................................................... 120
Handling & Operating Gas Cylinders .................................................................................... 121
Stock Storage (Lock ups) and Stock Room .......................................................................... 122
Yard, Car Parks & Outside Area........................................................................................... 123
Loading and Unloading of deliveries..................................................................................... 124
PART (D7): Warehouse & External Areas Risk Assessments........................... 125
Warehouse and Stock Room ................................................................................................ 126
Operating Forklifts ................................................................................................................ 127
Handling, moving, & storage of Pallet Trucks ....................................................................... 128
Loading and Unloading of deliveries..................................................................................... 129
PART (D8): Workshop Risk Assessments .......................................................... 130
Work Equipment –Angle grinders/Stone Grinders ................................................................ 131
Work Equipment –Hand Tools/Impact Tools/Drills ............................................................... 132
Work Equipment – Brazing & Welding.................................................................................. 133
General - Chemical Agents................................................................................................... 134
General - Housekeeping ....................................................................................................... 135
Work Equipment – Work Equipment in workshop ................................................................ 136
Work Equipment – Bench Mounted Vices ............................................................................ 137
Work Equipment – Hydraulic Bench Press........................................................................... 138
Work Equipment – Pressure Steam Cleaner ........................................................................ 139
Work Equipment – Hazardous Substances (Acetylene/Nitrogen) ........................................ 140
PART (E): Appendices.......................................................................................... 142
Appendix 1 - Recommended First Aid Kit Contents & Trained First Aiders......................... 143
Appendix 2 - Principles of Manual Handling Technique ...................................................... 146
Appendix 3 - Electrical Equipment Tests ............................................................................. 148
Appendix 4 - Schedule of Emergency Equipment Checks .................................................. 150
Appendix 05 - Record of Safety Statement Communication................................................. 152
Appendix 06 – Martin Food Equipment Ltd Accident Report Forms..................................... 154
Appendix 7 - Safety Meeting / Training Minutes .................................................................. 155
Appendix 8 - Safety Induction for New Employees.............................................................. 157
PART A: Policy for Health and Safety
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1.0 Health & Safety Policy
The Safety, Health and Welfare at Work Act 2005 require Martin Food Equipment Ltd to prepare and issue a safety statement setting out its policy on safety. This statement together with the following will be known collectively as the ‘safety statement:
! Hazard identification and risk reduction guidelines. ! Allocation of responsibilities. ! Consultation procedure
The Directors of Martin Food Equipment Ltd recognise the importance of safety health and welfare in the successful conduct of business. This Safety Statement outlines the policy of Martin Food Equipment Ltd for ensuring so far as is reasonably practicable, the Health, Safety and Welfare of employees, the public, contractors and visitors. We will comply with the requirements of the Safety, Health and Welfare at Work Act 2005, Safety, Health & Welfare (General Application) Regulations 2007-2016, Safety, Health & Welfare (Construction) Regulations 2013 and all other statutory requirements, Codes of Practice and national standards. Martin Food Equipment Ltd will ensure so far, as is reasonably practicable:
! Safe and healthy working conditions ! Safe equipment and systems of work ! Provision of appropriate information, instruction, training and supervision ! Provision, where necessary, of a competent person to advise and assist in securing
the health, safety and welfare of employees and others.
The detailed arrangements for achieving these objectives are set out in the main body of the Safety Statement. All employees will be made aware of and have access to this Safety Statement and arrangements for consultation on health and safety matters will be an integral part of Martin Food Equipment Ltd Safety policy. This Safety Statement will be subject to revision annually and is liable to amendment, if circumstances change. Martin Food Equipment Ltd is committed to ensuring that all activities are managed in a manner that will minimise the risk of injury to our employees and contractors in so far as are practicable.
____________________________ __________________ Frank Doonan Date: Managing Director
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2.0 Environmental Policy
Martin Food Equipment Ltd recognises that it has a responsibility to the environment beyond legal and regulatory requirements. We are committed to reducing our environmental impact and continually improving our environmental performance as an integral part of our business strategy and operating methods, with regular review points. We will encourage customers, suppliers and other stakeholders to do the same. “Our goal is to become leaders in sustainable environmental practices by providing services that are environmentally sound throughout and by conducting operations in an environmentally responsible manner”. Policy Aims We endeavour to:
• Comply with and exceed all relevant regulatory requirements. • Continually improve and monitor environmental performance. • Continually improve and reduce environmental impacts. • Incorporate environmental factors into business decisions. • Increase employee awareness and training.
Our approach prompts a programme of continual improvement. Compliance with legislation, regulations and other requirements is a minimum. We will apply best practice and innovation where legislation does not exist and this policy will be reviewed regularly to address our environmental impacts and achievements. Our employees, suppliers and contractors have a major role to play in helping us reach this objective by; 1) Waste reduction. 2) Pollution control. 3) Disposal of waste in a responsible manner. 4) Conservation of resources. With respect to the above areas, we expect to minimise the waste that we generate and to ensure that the waste is disposed of in accordance with Waste Management Act, 1996. Wherever possible waste products will be recycled. All necessary precautionary measures will be taken to reduce environmental pollution. It is the responsibility of the Directors of Martin Food Equipment Ltd to ensure that the appropriate resources are committed towards implementing this policy across all our operations and communicating our policies and standards to all our employees. We subscribe to this policy and I ask all employees to actively contribute to its implementation in helping to achieve our goal. _____________________________ __________________ Frank Doonan Date: Managing Director
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3.0 Quality Policy
Objective
Martin Food Equipment Ltd is committed to providing a consistently high quality service to all customers at all times.
Scope
Our polices ensure the success of our business development and quality by encompassing the following core values:
• Development and Education - Ensuring all staff have the opportunity and are encouraged to train and develop to the highest professional standard. To ensure the quality of all projects, the starting place is with personnel. We ensure that only personnel with the relevant training, experience and expertise are used for the specific tasks. This applies to direct staff and subcontractors.
• Expertise – We encompass the complete range of service disciplines to provide a leading and
experienced service.
• Service – To provide a level of professional service specific to customer’s requirements encompassing leading edge design solutions, responsive customer service, efficient management, and professional conduct throughout.
Martin Food Equipment Ltd strives to identify the changing needs and expectations of our customers, providing services on time and at the most competitive rates, and to ensure all our staff and contractors act in accordance with the requirements of this policy.
In additional we ensure that all the tools and equipment used by personnel and subcontractors are in good working order, with relevant certification and are suitable for the task. We also ensure that all the materials purchased and used are of the highest quality, with relevant standard markings, are suitable for the proposed use, are safe and reliable and meet with the specifications and requirements laid down by the customer. All items are individually checked by personnel prior to use to ensure that they are fit for purpose, safe and reliable. Quality improvement is always worth striving for and through regular communication with suppliers, personnel and customers improvements can and are made. _____________________________ __________________ Frank Doonan Date: Managing Director
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PART B: Responsibility for Health & Safety
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4.0 Safety Management Structure
Persons responsible directly or by formal delegation for:
1. The effective implementation of the policy ensuring that their areas of responsibility are run in accordance with the policy
2. Ensuring that Managers/Supervisors are given the resources and/or necessary
information to manage implementation of the policy INSERT MANAGEMENT TEAM PLANAGRAM
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5.0 Allocation of Responsibilities for Safety/Health
5.1 Managing Director – Frank Doonan
The Directors are the persons charged with overall responsibility for implementing safety policy. As such, they will:
! Demonstrate commitment by taking active steps to be aware of the safety record of Martin Food Equipment Ltd and will issue any necessary reasonable directives in the interest of the Health, Safety and Welfare of all employees and third parties.
! Endeavour to ensure that sufficient funds and facilities are made available to enable the safety policy to be reasonably implemented.
! Annually appraise the effectiveness of the statement.
! Ensure that the responsibility is properly assigned, understood and accepted at all levels.
! Procure advice and assistance whenever necessary and take heed, together with remedial action, on any matters brought to his attention.
It is the responsibility of each Director to ensure that employees under their control are made aware of and comply with the organisation's Health and Safety Statement and the organisation and arrangements for carrying it out. They should ensure that prospective clients and subcontractors are made aware of their duties as per the Safety, Health & Welfare at Work Acts 2005 and SHWW (General Application) Regulations 2007-2016. The Directors will demonstrate their commitment by being fully familiar with the organisation's Safety Statement and any subsequent revisions. The Directors and their Management Team will ensure that the Safety Statement and other workplace safety guidance are effectively communicated at all levels and are observed by:
Ensuring they are fully familiar with the Safety Statement and any subsequent revisions.
" Ensuring that reasonable account of Health and Safety is taken in all procedures.
" At all times demonstrating an exemplary approach to Health & Safety in order to engender in their employees a total commitment to Safety and Health.
" Having due regard to the safety of contractors and visitors.
" Ensuring that employees are properly instructed and trained, that they are warned of hazards inherent in the work being undertaken and the need to comply with all safety instructions and statutory requirements.
" Ensuring that all employees under their immediate control are aware of actions to be taken in case of emergency and that properly maintained firefighting equipment is available on the premises/Site.
" Ensuring that all injuries and dangerous occurrences are reported and to investigate the circumstances causing injuries, even minor ones, in order to prevent recurrences.
" Endeavouring to instil safety awareness in their employees.
" Considering representations about Health and Safety from employees under their control.
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" Ensuring regular safety surveys are conducted at the premises/Site.
" Ensuring that any contractors working within their area observe the requirements of their own Safety Statement and that of Martin Food Equipment Ltd.
" Ensuring that sub-contractors have received a copy of the Safety Statement and have signed to say they have read and agree to abide by its terms and conditions.
" Overseeing work carried out by contractors to ensure that work is conducted in a manner that will not put the employees of Martin Food Equipment Ltd at risk.
" Being accountable for any breach or omission regarding Safety and Health matters. They must take account of their statutory duties and best available working practices and methods of training which they should apply (they should notify their employees accordingly). They will also ensure that their employees fully understand safe methods of work and are suitably trained to carry out their functions.
5.2 Manager/Supervisor
" Ensuring they are fully familiar with the Safety Statement and any subsequent revisions.
" Ensuring that reasonable account of Health and Safety is taken in all procedures.
" At all times demonstrating an exemplary approach to Safety and Health in order to engender in their employees a total commitment to safety and health.
" Having due regard to the safety of contractors and visitors.
" Ensuring that employees are properly instructed and trained, that they are warned of hazards inherent in the work being undertaken and the need to comply with all safety instructions and statutory requirements.
" Ensuring that all employees under their immediate control are aware of actions to be taken in case of emergency and that properly maintained firefighting equipment is available on the premises/Site.
" Ensuring that all injuries and dangerous occurrences are reported and to investigate the circumstances causing injuries, even minor ones, in order to prevent recurrences.
" Endeavouring to instil safety awareness in their employees. Considering representations about Health and Safety from employees under their control.
" Ensuring regular safety surveys are conducted in the Site.
" Ensuring that any contractors working within their area observe the requirements of their own safety statement and that of Martin Food Equipment Ltd.
" Overseeing work carried out by contractors to ensure that work is conducted in a manner that will not put the employees of Martin Food Equipment Ltd at risk.
" Being accountable for any breach or omission regarding Safety and Health matters. They must take account of their statutory duties and best available working practices and methods of training which they should apply (they should notify their employees accordingly). They will also ensure that their employees fully understand safe methods of work and are suitably trained to carry out their functions.
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5.3 Employees
Health and Safety law lays down duties to our employees. It also imposes further responsibilities with regard to people not in our employment, such as members of the public who may be affected by our activities. Legislation imposes a duty on every employer to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that persons not in his employment who may be affected, are not thereby exposed to risks to their health or safety’ and ‘to give to persons (not being his employees), who may be affected by the way in which he conducts his understanding, the prescribed information about such aspects of the way in which he conducts his undertaking as might affect their health and safety’. This means that we have a statutory responsibility not to harm or damage the Health of any persons through their involvement in the activities of our organisation.
All employees/ are expected to co-operate fully with all provisions taken by Martin Food
Equipment Ltd for ensuring the Safety, Health and Welfare of Employees, Contractors
and Visitors.
Employees have general obligations under current Health & Safety law, which include the following: -
They must:
• Take reasonable care of their own Safety, Health and Welfare and that of any other person who may be affected by their actions or omissions while at work.
• Co-operate with their employer and any other person in order to comply with any of the relevant statutory provisions.
• Use any safety equipment, or other items provided for their Safety, Health and Welfare at work.
• Report to their manager, without delay, any defects in equipment, place of work or systems of work, which might create a danger to the Safety, Health and Welfare to themselves and others.
• Follow the procedure (as set out beneath) when the fire alarm sounds or during any emergency.
• Follow the instruction of management and the fire warden in the event of fire or another emergency.
They must not:
• Intentionally or recklessly interfere with or misuse any appliance, or safety equipment provided to secure the Safety Health or Welfare of persons arising out of work activities.
• Engage in any form of dangerous pranks or unauthorised hazardous activities on company premises.
In addition, employees are reminded:
• To keep work areas clean and uncluttered.
• To use proper Manual Handling techniques when moving any item.
• Ensure that they comply with the requirements of risk assessments applicable to their work.
• If they are under medical supervision, or on prescribed medication and have been certified fit for work, they should notify their manager about known side effects or
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temporary physical disabilities, which could hinder their work performance and which may cause them to be a danger to themselves or fellow workers. Their manager will arrange to assign appropriate tasks to carry out in the interim.
• Illicit drugs and alcohol - employees are not allowed to attend the premises to carry out duties whilst under the influence of illicit drugs or alcohol. Any breach of this rule may result in the commencement of disciplinary procedures as set out in your contract of employment.
• Any employee who does not adhere to the safety rules may be subject to
disciplinary action.
• All employees are reminded that employees have specific Statutory
Responsibilities under the Safety, Health and Welfare at Work Act 2005 and the
Safety Health & Welfare at Work (General Application) Regulations 2007-2016.
Each employee is advised to make him/her self-familiar with these responsibilities.
Employee/Co-operation
At Martin Food Equipment Ltd we ask every employee to think "Safety", to act "Safely" and to
co-operate with Managers in achieving a 100% safety record.
All employees are expected to co-operate fully with all provisions taken by Martin Food Equipment
Ltd for insuring the Safety, Health and Welfare of employees, non-employees and visitors.
All employees are expected to immediately report all accidents, dangerous occurrences, unsafe
conditions and unsafe acts to his/her Manager.
All employees are expected to adhere to all safe systems of work, wear any personal protective
clothing provided and use any safety equipment provided. Employees are also responsible for
reporting damage and/or need for replacement of items of equipment, including personal protective
equipment.
All employees are expected to discharge their work in a safe manner so as to avoid injury to
themselves, other employees and customers and avoid damage to company equipment and
property.
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5.4 Safety Representative
The Safety, Health and Welfare at Work Acts state that employees may select a Safety Representative who has the following rights under the legislation:
# To make representations on any aspects of Safety, Health and Welfare at the place of work.
# To investigate accidents and dangerous occurrences. The SR shall not interfere with or obstruct the performance of any statutory obligation required to be performed by any persons under any of the relevant statutory provisions.
# To make oral or written representations to inspectors on matters of Safety, Health and Welfare at work.
# To receive information from their employer as is necessary to ensure, so far as is reasonably practicable, the Safety and Health of employees at the place of work.
# To receive advice and information from inspectors on matters of Safety, Health and Welfare at work.
# To accompany an inspector on any tour of inspection other than a tour of inspection made by an inspector for the purpose of investigating an accident.
# Subject to prior notice to the employer, they may carry out inspections of the premises to determine any potential hazards on the premises.
# Subject to prior notice to the employer, they may investigate potential hazards and complaints made by any employee whom they represent relating to that employee's Safety, Health and Welfare at the place of work.
Employees have been advised of their right to appoint / select a safety representative.
GROSS MISCONDUCT
Any employee found to have acted in any one of the following ways, may be liable to summary dismissal: -
• Wilfully breaching the safety rules or safety policy. • Removing any guard or protective device without permission. • Operating any machine, plant or equipment without authority. • Misusing items provided for first aid. • Recklessly interfering with or misusing anything provided in the interest of health, safety
or welfare at work. • Defacing or removing notices, signs, labels or any other warning device. • Misusing any chemical, flammable substance, toxic material, etc. • Smoking in designated “No Smoking” areas. • Taking part in horseplay or practical jokes. • Making false declarations or interfering with evidence following an accident or dangerous
occurrence. • Misusing electric or pneumatic equipment. • Overloading lifting equipment.
This list is not exhaustive.
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PART C: General Arrangements for Health & Safety
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6.0 Provision of Safety Training and Instruction
All employees employed by Martin Food Equipment Ltd will receive Induction Training on
commencement of employment to ensure that they fully understand the hazards inherent and
what safety precautions and emergency preparedness are required.
Induction training includes information on Martin Food Equipment Ltd approach to safety and the safety procedures and requirements throughout the premises. Key hazards associated with this type of work are covered including;
• Manual Handling • First Aid • Fire • Equipment • Chemicals • PPE • Consultation Arrangements • Employee Duties
Martin Food Equipment Ltd undertakes to provide all necessary training, instruction and
information to each employee to secure their safety and health in the work place. The primary
responsibility for this rests with the Health & Safety department in co-operation with specialists as
appropriate. We recognise that even with the best work arrangements people may still need clearly defined safety procedures and instructions. For that reason, there is a commitment by Martin Food Equipment Ltd to identify safety training needs, to carry out necessary training and to assess the competence of employees. We expect all employees to co-operate in the training provided. Certain tasks in our operations require that strict safety procedures be followed. Where this arises, employees involved will receive special instruction by a competent person. It is essential that no person attempt a potentially hazardous task without proper instruction and training. Training programmes are designed so that employees become fully conscious of the need to work safely and have the necessary knowledge and skills to so do. Training courses are provided in emergency procedures and evacuation during induction-training for new employees. Additional training courses may be carried out in-house using an appropriate outside agency.
It is recognised that maintaining a safe working environment needs constant vigilance and it is accepted that training of employees will continue to have an important role to play in this regard. Safety "campaigns" and other methods aimed at maintaining a high level of safety awareness will be instigated from time to time. Similarly, a regular assessment of training needs is carried out, to ensure the updating of employee safety training. The introduction of new systems of work, equipment, products or processes may automatically necessitate additional training.
Training will also be given as appropriate in First-Aid, Manual Handling, Safe Use of Fire Extinguishers, Safe Operation of Plant & Equipment and Good Hygiene Practices.
Training will also be given as necessary to Management Personnel to ensure that they have the necessary skills and knowledge to manage safely and without risk to health.
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Other Specialist Safety Training
Specialist training may be required from time to time. In respect of these requirements the following may apply;
a. Training will be provided on an “as needed” basis
b. Training requirements will be reviewed periodically
c. The format and degree of certification required will depend on the requirements of legislation, of Codes of Practice and the experience and profile of employees involved.
Safety Training
♦ All employees shall be trained in correct manual handling techniques and basic fire safety.
♦ Employees shall receive on-going training in Martin Food Equipment Ltd safety policies and work procedures. Training will be through the safety meetings.
♦ Records of all training conducted shall be maintained and include: name and signature of trainer, date of training, training topics, names and signatures of attendees.
♦ Martin Food Equipment Ltd will conduct an annual training needs assessment for all direct employees, to assess current training levels and determine future training needs. All training shall be conducted by qualified trainers.
7.0 Special Attention to Health Risk
Where health risks due to atmospheric contaminants or the use of hazardous substances or processes arise, it is the policy of Martin Food Equipment Ltd to seek occupational advice.
The precautions taken include:
• Occupational Health screening by medical personnel. • Medical examination of all employees.
Medical should be provided where risk to safety, health and welfare of employees are deemed high.
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8.0 Provision of Personal Protective Clothing & Equipment
Use of Personal Protective Equipment Martin Food Equipment Ltd accepts that this equipment is often a weak barrier between the employee and the hazard. Therefore, where reasonably practicable, all hazards are eliminated at source before relying on personal protective equipment. The law requires that in circumstances in which it is not reasonably practicable for an employer to control or eliminate hazards in a place of work under his control, or in such circumstances as may be prescribed, the provision and maintenance of such suitable protective clothing or equipment, as appropriate, that are necessary to ensure the safety, health and welfare at work of his employee. The law also requires that an employee should use in such manner so as to provide the protection intended any suitable appliance, protective clothing, convenience, equipment or other means or thing provided (whether for his own use alone or for use by him in common with others) for securing his safety, health or welfare while at work. The following rules, regulations and general guidelines will apply to the use of personal protective equipment:
• When personal protective equipment has been specified for certain work assignments or
areas, all employees must use it. • All employees, visitors and vendors must wear personal protective equipment in
designated areas.
• All employees must wear clothing suitable for the work they are doing and sufficiently tight fitting to avoid catching in objects or machinery.
• Gloves must be worn when handling articles or substances that could cut, tear, bum or damage the hands in any way.
• Always ensure that safety equipment is of the right type and of good quality made to a recognised or approved standard.
• No exemptions will be allowed for jobs that take “just a few minutes” always use
appropriate protection.
The standard provision of personal protective equipment includes:
ITEM PURPOSE OR USE
Shoes/Steel toe safety boots/shoes To protect feet from injury from falling objects, chemicals etc.
Goggles/Visors /Glasses To protect eyes from chemical splashes, dust, etc.
Ear muffs To protect hearing.
Dust Masks/Half Face Masks To prevent personnel from breathing dusts, powder chemicals, vapours, air borne particles etc.
Gloves To protect hands from chemical burns, damaged cages etc.
Protective clothing, For personal hygiene.
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9.0 Alcohol & Drugs Policy
Martin Food Equipment Ltd requires the performance of their employees, contractors and others in its Site and Head Office to be unimpaired by alcohol and drugs. In pursuance of this requirement Martin Food Equipment Ltd Eemployees, Contractors and Others in their Site and Head Office will comply with the ‘Alcohol and Drugs Policy’ of Martin Food Equipment Ltd. Employees are not allowed to carry out duties whilst under the influence of illicit Drugs or Alcohol. Any breach of this rule may result in the commencement of disciplinary procedures.
Under the Safety Health & Welfare at Work Act 2005, an employee must not be under the influence of an intoxicant, to the extent that he or she is in such a state as to endanger his or her own safety, health and welfare at work or that of others. Under the Acts, an “intoxicant” is defined as “alcohol and drugs and any combination of drugs or of drugs and alcohol”. This definition does not discriminate between prescription and non-prescription drugs
Martin Food Equipment Ltd policy is to provide a safe and drug free working environment for all its employees in line with the Safety, Health & Welfare at Work Act 2005. The policy covers all employees of the organisation, contractors and those who visit the site. It is the responsibility of all Martin Food Equipment Ltd employees to report for duty in a fit manner free from all intoxicants (defined as drugs and alcohol) that may pose a threat to their own safety, that of their colleagues or those who visit the site. Where medication has been prescribed for legitimate use employees should ascertain from the prescribing doctor if there are any possible side effects which may interfere with the safe operation of plant or machinery and notify the directors before reporting for duty. No consumption or handling of alcohol is allowed while working for the use, possession, sale, and distribution of illicit drugs are prohibited on company premises in accordance with the Misuse of Drugs Act 1984 /1997. Employees found in possession of illicit drugs will be reported to the official authorities. The company is prepared, if informed to support an employee with a drug and alcohol problem on a case by case basis. Any employee who suspects that they are having personal difficulty with alcohol and drugs, are encouraged to seek assistance prior to detection. Full support will be offered. Martin Food Equipment Ltd will provide training and information for all employees on their obligations under the Act and the adverse health implications of drug and alcohol use. Training will be provided in the early identification of poor work performance which may indicate a personal problem such as the abuse of alcohol or drugs. Anyone who has reasonable suspicion that an employee is under the influence of an intoxicant should inform their manager immediately and they will request the employee to leave the site. Two people should be involved in the approach. No accusations regarding drugs or alcohol should be made. If the employee is driving then a taxi should be ordered to transport the employee to a risk-free environment. The employee is advised to attend a meeting with their manager on the following day. The manager will request a performance profile of the employee with details of any previous poor performance such as poor time keeping, unauthorised absence on and off the job, decrease in output and quality, insubordination, relationship difficulties and any recent involvement in grievance or disciplinary procedures
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At the follow up meeting the manager will review the previous history, ask for an explanation from the employee and outline the employee’s obligations under The Safety Health and Welfare at Work Act 2005 and the company policy on drugs and alcohol. An offer of support is extended to the employee. They are free to accept or reject this offer. In the event of acceptance, arrangements are made and disciplinary procedures are suspended pending the rehabilitation processes. This agreed process will form a contract between the individual and the company. If the individual refuses to accept the support then disciplinary action should be applied in the form of a final written warning for gross misconduct.
10.0 Smoking Policy
Smoking is prohibited in all internal parts of the company premises. Smoking is permitted designated outdoor area only. Never smoke where flammable liquids are d or in use. All employees must abide by the Smoking Policy.
11.0 Control of Articles & Substances
The Safety Health and Welfare at Work Acts states that the employer must ensure, so far as is reasonably practical the safety and and the prevention of risk to health at work of his or her employees relating to the use of any article or substance. This requires that great care must be taken in the purchase, use and disposal of any substance. It also requires that employees must be given adequate information concerning the health effects of working with a substance. Procedure: 1. A list of all substances currently being used will be made.
2. Where Safety Data Sheets do not exist for any substance the supplier will be requested to provide one.
3. The Safety Data Sheets will be examined by the Health & Safety Consultant, who will identify the risk and specify the corrective action required preventing ill health to the user of the substance.
4. The Health & Safety Consultant will complete a “chemical hazard sheet” stating: - Names of substance. - Classifications (E.g., toxic harmful, etc.). - Possible health effects. - Restrictions on use. - Special requirements (e.g., ventilation). - Precautions to be taken. - Protective equipment.
5. Where practical, hazardous substances will be substituted with less harmful substances.
6. Employees will be trained and instructed in the safe use of substances.
7. Substances will only be d in their original containers and will carry the relevant warning symbol.
8. Substances will be strictly controlled from the point of view of issue and storage.
9. Compressed gas cylinders must be d upright & chained when not in use. Fuel gasses & oxygen must be d at least 3 meters apart. All compressed gasses must be d outside.
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12.0 Provision of Practical and Safe Working Systems
It is the policy of the organisation to ensure that tasks are within the competence and capacity of each employee and those systems of work will be designed with that purpose in mind.
It is the policy of Martin Food Equipment Ltd when purchasing new equipment, altering existing equipment or changing a system of work, to study such proposed purchases or changes to ensure so far as is reasonably practicable, that they are without significant hazard. Written safety instructions/safe operating procedures will be provided where necessary. Management will review systems of work on a regular basis as required. To facilitate this process, Task Based Risk Assessments are conducted on each activity in the workplace. Systems of work cover all conventional operations, maintenance work and work by contractors in our premises. They include consideration for the safety and health of visitors/clients/customers. Employees visiting other organisations must adhere to their safety requirements, as well as policies set out in this safety statement. Where an employee deems a system of work to be inadequate or flawed, this must be reported to a manager who in turn will bring the matter to the attention of the safety committee.
13.0 Visitors Policy & Procedure
Visitors Book To comply with our security, fire and safety procedures all visitors to Site must sign in the visitor’s book. Details of the visitor(s) must be recorded in the visitor’s book. The visitor must return and sign out in the visitor’s book. It is the responsibility of the person meeting the visitor(s) to ensure that they sign the visitor in and that the visitor(s) returns to the till area to sign out upon departure.
14.0 Safety Audits, Inspections & Reviews
The Company will undertake documented safety audits/inspections of the premises on a regular basis as part of planned general inspection. Monthly inspections should be done by the site manager. All issues should be noted on the Site tracker/action plan. Inspections The managers or supervisor carries out daily visual inspections of all areas to ensure adherence to safe working procedures. Particular attention is paid to fire safety, house-keeping, stock handling procedures and condition of canteens. Reviews The company safety statement is reviewed annually and when necessary due to changes in the place of work, works equipment or other relevant matters. All accidents and incidents are reviewed daily. Prior to the commencement of any building work or renovations, a risk assessment of the areas affected must be undertaken in accordance with our procedures.
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15.0 Consultation with Employees
Martin Food Equipment Ltd is committed to meeting its obligations under Section 26 of the Safety, Health and Welfare at Work Acts on consultation. The following consultation arrangements have been agreed. Consultation with employees and sub-contractors shall be through:
♦ Daily informal consultation/discussions between Martin Food Equipment Ltd employees and sub-contractors regarding safe practices and work activities; or
♦ Consultation group will also meet at monthly intervals to discuss and review health and safety aspects of Martin Food Equipment Ltd. This group which will include the manager who will be responsible for making representations to the organisation on behalf of the employees on matters concerning the safety, health and welfare in the place of work.
♦ Martin Food Equipment Ltd recognises the statutory rights of a safety representative as set out in Section 25 of the Act and is committed to co-operating with the person appointed.
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16.0 Bullying & Harassment
Bullying at work has been defined as ‘repeated inappropriate behaviour, direct or indirect, whether verbal, physical or otherwise, conducted by one or more persons against another or others, at the place of work and/or in the course of employment, which could reasonably be regarded as undermining the individual’s right to dignity at work’. An isolated incident of the behaviour in this definition may be an affront to dignity but as a once-off incident is not considered to be bullying. Bullying puts at risk the safety, health and welfare of people at work. A pattern of the following behaviours are examples of types of bullying.
• Exclusion with negative consequences • Verbal abuse/insults • Physical abuse • Being treated less favourably than colleagues • Intrusion – pestering, spying or stalking • Menacing behaviour • Intimidation • Aggression • Undermining behaviour • Excessive monitoring of work • Humiliation • Withholding work-related information • Repeatedly manipulating a person’s job content and targets • Blame for things beyond the person’s control.
This list is not exhaustive. The effects on the organisation as a whole can include:
• Increased absenteeism; • low motivation; • reduced productivity; • reduced efficiency; • hasty decision making; • poor industrial relations.
The Directors recognise the right of everyone to be treated with dignity and respect at work, and is committed to ensuring that all employees are free to do their work without harassment or bullying. Any breach of the policy on Bullying /Harassment at work will be dealt with under disciplinary procedures. Martin Food Equipment Ltd is committed to ensuring that the workplace is free from bullying and that the work environment is aimed at providing a high quality product or service in an atmosphere of respect, collaboration, openness, safety and equality. All employees have the right to be treated with dignity and respect at work. Employees also have responsibility in creating and contributing to the maintenance of a work environment free from bullying or from conduct likely to contribute to bullying. Complaints by employees of bullying at work will be treated with fairness, sensitivity, respect and confidentiality for all parties concerned. Any person or persons alleged to have bullied will be afforded natural justice and treated with fairness, sensitivity and respecting the need for confidentiality with all parties concerned. Bullying at work by the employer, by employees and by non-employees, such as clients, customers, sub-contractors and business contacts, will not be tolerated and the appropriate
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employing organisation should deal with the complaint in line with these procedures, which could lead to disciplinary procedures being applied. A complaint of bullying which is found, following investigation, to be vexatious will be dealt with through the disciplinary procedure. Human resource management policies and practices will strive to prevent bullying at work.
17.0 Violence & Antisocial Behaviour
In line with organisation proactive policy of health and safety management, a set of procedures have been drafted to deal with any unlikely incident of violence or antisocial behaviour that may be encountered by any Martin Food Equipment Ltd employee. It is the organisations policy that no employee should do anything to initiate or contribute to a violent situation or any other antisocial behaviour. Any incidents of violent or antisocial behaviour directed towards any member of the organisation should be reported to the directors, recorded and investigated and reported to the Gardaí.
18.0 First Aid
The General Application Regulations relates to First-Aid at places of work. Employers have a duty to provide first-aid equipment at all places of work where working conditions require it. Depending on the size or specific hazards (or both) of the place of work, trained occupational first-aiders must also be provided. Information must be provided to employees or safety representatives (or both) as regards the first-aid facilities and arrangements in place. See Appendix for additional details and for the list of Persons trained in 1
st aid.
Martin Food Equipment Ltd may in the future seek to train employees and co-operation in this area is expected. There is a comprehensive first aid box available at all event offices. Emergency contact numbers are displayed. Signs should be erected to highlight 1
st aid kit locations.
All accidents / injuries must be notified to the Manager. The Manager will in turn initiate an investigation to ascertain the root causes and to devise preventative measures for future prevention.
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First Aid Arrangements Trained Personnel Listed below are personnel as capable of performing first aid in Head Office. Each has their list, along with emergency numbers posted on their notice board.
Warehouse
Emergency Phone Numbers The following emergency telephone numbers are posted in all areas convenient to a telephone.
Service
Local Hospital
Emergency Number Fire or Accident 999 or 112
Midoc
Fire, Gardaí, Ambulance, Dial 999 or 112 and ask operator for the Emergency service required. When the emergency service answers state the address of area at which help is needed.
Dial 999 or 112 for emergency services.
List of First-aiders
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19.0 Emergency/Fire Procedures
These procedures are to be employed in the event of fire or other significant emergency requiring the evacuation of any site. The objective of the fire safety programme is to guard against an outbreak of fire to ensure so far as is reasonably practicable the safety of persons on the premises in the event of outbreak of fire or other emergencies, i.e. bomb scares, serious accidents etc. Training All employees are made aware of (via induction or other training):
• fire prevention measures
• procedures in the event of fire or emergency
• location of assembly points and to whom they should report
Training will be provided to a number of employees in the selection and use of portable fire extinguishers. Only personnel that have received this type of training may use this equipment. To use a fire extinguisher without the proper training can have fatal consequences. Emergency and fire training programmes will be co-ordinated by the Manager. They will maintain all records in respect of this training. Fire Prevention
• All electrical equipment is protected by a Residual Current Device. This device cuts off the energy supply in the event of a leak.
• Electrical circuits must not be overloaded or interfered with.
• Combustible materials may not be d within 0.5m of heating appliances, light fittings or hot surfaces.
• All flammable fuels are d in Metal Gerry cans or other suitable containers
• Smoking is not permitted in the vicinity of any fuel containers or where fuel is being decanted.
• Any defective electrical equipment must be reported to the Dept. managers.
• Fire extinguishers are supplied.
• Strict housekeeping standards are employed in all work environments associated with Martin Food Equipment Ltd.
Means of Escape
• Escape signage is fitted throughout structures where required. These comply with the General Application Regulations.
• Employees should know the fire escape routes and exits. Under no circumstances must access to these be obstructed.
• Portable fire extinguishers are provided. Only employees that have been given specific training in the correct selection and use of fire extinguishers should attempt to use one.
• Employees are to go to the assembly point in the event of an emergency.
• Assembly points will be marked clearly by signage
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Fire Extinguishing Systems and Appliances The following apply in respect of portable fire extinguishers:
• Extinguishers provided will be suitable for use on fire risks in that area.
• Portable fire extinguishers are kept clear of obstructions at all times and their locations are clearly indicated with a fire point and instructional sign.
• Training is provided to employees in the correct selection and use of fire extinguishers.
Evacuation Evacuation is signalled by the sounding of a fire alarm. Evacuation drills are to be conducted at least twice per annum. Evacuation is co-ordinated by the Health & Safety Manager/Facilities manager. When the fire alarm sounds all personnel will collect their visitors, leave the premises and proceed to their assembly point. The assembly point is pointed out during induction sessions.
Emergency Plan (Summary) Refer to Health & Safety Notice Board
EVENT
ACTION
FIRE 1. Operate Alarm System
2. Alert reception and management of fire.
3. Attack the fire using the nearest suitable equipment (if safe to do so).
4. Evacuate if danger threatens.
5. Close all doors as areas are evacuated, checking nobody is left behind.
6. Assemble at designated assembly point for head count.
Fire, Gardaí, Ambulance, Dial 999 or 112 and ask operator for the Emergency service required. When the emergency service answers state the address of area at which help is needed.
ACCIDENT 1. Report accident to Dept. Manager.
2. Seek first aid and/or medical treatment if required.
CHEMICAL SPILLAGES 1. Report spill to Dept. Manager.
2. Clear up spill using spill kit if minor.
3. Use the required PPE.
4. Major spills should be reported and dealt with by management
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Procedure on Discovery of a Fire 1. Operate alarm system and call Fire Brigade.
2. Alert Management of the fire.
3. Attack the fire using nearest suitable equipment (if safe to do so).
4. Evacuate whenever danger threatens.
5. Close all doors as areas are vacated, checking nobody is left behind.
6. Assemble at designated assembly point for head count by person responsible.
Note: If in a different area than normal working area when fire alarm is heard vacate the building using the nearest exit and make your way to your assigned assembly point (not the nearest assembly point).
Area Assembly point Person responsible
Fire point 1 Outside main entrance Senior Manager Present
Fire point 2 Senior Manager Present
Firefighting equipment: Inventory is defined below
Equipment
Powder Extinguishers
CO2 Extinguishers
Water Extinguishers
Foam Extinguishers
Fire Blanket
Hydrants
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Emergency Plan Site Evacuation Evacuation is signalled by the sounding of a high pitched continuous alarm. On hearing this alarm, employees are to evacuate the building by the nearest clear exit. Exits are clearly marked by an illuminated light. All doors are to be closed behind you and then report to the agreed assembly point. Under no circumstances are the employees to take risks. Only the Fire Officer is instructed to allow anyone back into the building. If any employee notices a defect in the safety controls, they should be reported immediately to the relevant Manager. FIRE SAFETY PROGRAMME A Fire Safety programme has been developed by management to: • Guard against an outbreak of fire. • Ensure as far as is reasonably practicable the safety of persons on the premises in the event of an
outbreak of fire. The Fire Safety Programme will incorporate arrangements for:
• The prevention of an outbreak of fire, through the establishment of day to day fire prevention practices.
• The effect the fire would have on the organisation and its activities, the threat it would pose to others in the vicinity, any pollutant effects that might affect persons within the environment generally.
• The instruction and training of staff.
• The training of an Emergency Response Action Team.
• The holding of fire and evacuation drills.
• The maintenance of escape routes.
• The provision of adequate Fire Protection equipment and systems.
• The inspection and maintenance of the Fire Protection equipment and systems.
• The provision of assistance to the fire authorities. The authorities should be informed of the combustible materials contained in the Site or office.
• The assessment of the resources that is available to the organisation, such as water pressure.
• The upkeep of Emergency Telephone Numbers.
• Designating a spokesperson to deal with enquires from various sources e.g. the Media.
MEANS OF ESCAPE IN CASE OF FIRE
# It is essential that escape routes are maintained available for use and that the protection afforded them is not impaired in the operation of the premises.
# All means of escape, which are not normally used, are recognised by an illuminated exit sign. Fire Instruction Site Plans are posted in appropriate places, which contain locations of alarms, fire extinguishers and exits.
# No person should obstruct a means of escape. Fire Exit routes and doors must never be obstructed.
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FIRE DETECTION AND ALARM SYSTEM An appropriate standard in respect of an electrical fire alarm entitled “Fire Detection and Alarm Systems in Buildings” Part 1 and code of practice for installation and servicing - details of inspections, maintenance and testing. The fire warning system should be checked regularly and a commissioning and installation certificate as should be retained on the premises. The following details will be entered in a logbook located at reception: • Causes of all alarms (genuine, practice, test etc.) • Any faults which develop • Any period of disconnection • Nature of work (inspection, maintenance or test) • Any further action required • Name of person responsible It is important to note that each individual call point must be tested at least once in every period of 12 months by the competent person. EMERGENCY LIGHTING Every part of the building shall be provided with adequate means of emergency lighting to: • Facilitate the means of escape from the building during any interruption or the general lighting
system. • Indicate clearly a route to a protected doorway. • Allow safe movement to the exits from the building.
Any requirement for means of emergency lighting to be provided in an escape route shall include the provision of an illuminated exit sign above the protected doorway leading from that escape route. Where means of emergency lighting are designed and installed in accordance appropriate standards, points to note are:
Every part of an escape route from a y or room shall be provided with an adequate means of lighting and where on any escape route, any means of lighting is by electricity, the current for such lighting shall be supplied by a protected circuit.
Where any stairway forms part of an escape route and the lighting in the stairway is by electricity, the current for such lighting shall be supplied by a protected circuit, separate from any electrical circuit supplying lighting to any other part of the same escape route.
FIRE FIGHTING EQUIPMENT The purpose of portable firefighting equipment is as follows: • Extinguish incipient fires • Protect means of escape in case of fire • Protect employees and visitors • Protect property Hand held Fire Extinguishers shall be manufactured in accordance with the requirements of Irish Standard Specifications for Portable Fire Extinguishers.
They shall be installed in accordance with the recommendations of B.S. code of Practice for the installation and maintenance of portable fire extinguisher.
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An external contractor maintains all fire response equipment. The contractor carries out a check on all equipment, including hoses, extinguishers etc. are in good working order. (See Section on Fire Extinguisher)
HOSE REELS
Hose reels shall comply with the requirements of standard specification for fire hose reels for fixed installations and be installed Hydrant systems, hose reels and foam outlets. In general, one hose reel shall be provided to cover 800 m
2 of floor space or part thereof.
FIRE DRILL
Employees will be instructed, during their training, on the evacuation procedures. A fire drill should be undertaken at least twice per year. The following details will be documented and analysed to judge its effectiveness by the facilities team. • Date of fire drill • Person giving instruction • Training received by whom • Duration of fire alarm • Remarks • Problems arising from the drill
FIRE PRECAUTIONS - ACTION IN CASE OF FIRE
In induction, new personnel will be trained, verbally in emergency procedures.
This instruction will include: " The position of the assembly points " The different alarm definitions " Emergency evacuation procedures " Actions of what to do in the event of a fire being discovered.
FIRE DRILL Action in the event of fire:
o Immediately Operate the nearest Break Glass Alarm. (Note some BGA are double action as in lift a protective cover then break where others are single action.
o Go to the nearest safe telephone and inform your manager of the fire, its type and
location.
o Attack the fire, if safe to do so (without taking personal risks) using the appropriate fire appliance, always have your back to the exit.
o If unsuccessful, leave the room closing all windows and doors where possible.
o Do not re-enter; go straight to the assembly point. Do not run.
On hearing the intermittent fire alarm 1. Carry out the shutdown procedures as per your department.
Note: The intermittent fire alarm is to alert the emergency action team, who will immediately respond to investigate the cause.
On hearing the continuous fire alarm 1. Everyone is to evacuate the building by the nearest clear exit. Collect the emergency roll call
from the dept. zone area on the way out. Close all doors behind you. 2. Report to the assembly points for roll call. 3. Do not run.
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4. Do not stop to collect personal belongings. Do not take risks. 5. Do not return to the building for any reason until authorised to do so. 6. Find out now the location of your nearest:
Fire Exit Fire Alarm Telephone Fire Appliances Assembly Point
Firefighting equipment 1. Description
We shall ensure that a sufficient quantity and variety of fire extinguishers are available in each area, so that trained employees can deal with a small fire.
2. Inspection Monitoring The appliances (i.e. fire extinguishers / hose reels) are to be inspected for signs of damage during department audits. Serviceable extinguishers should replace any extinguisher that is not available for use. Every six months an inspection of extinguishers and hose reels will be carried out by an outside contractor with proper certification.
Arrangements and Controls
a) There are different types of fire extinguishers used on site.
b) These extinguisher types have been located in areas, where they have been deemed most suitable for the type of fire that might develop in that area.
c) Each extinguisher contains a seal on the handle. To use the extinguisher this has to be broken.
Any operators who see a fire extinguisher with the seal broken should report it to their Supervisor / Manager immediately.
d) Employees must only tackle small fires, when safe to do so. If the fire alarm goes off or the fire
gets out of control, the site must evacuate the building immediately and assemble at their appointed assembly point.
GUIDELINES TO STAFF ON BOMB THREATS
Introduction: At any time, the site may be the subject of real or hoax telephoned bomb threats from a variety of sources including disgruntled present or former employees, customers or members of the general public. On receiving a telephoned bomb threat: • Do not panic. • Obtain as much information as possible. • Be friendly. Action to be taken by the Manager So as to reduce confusion and assist appropriate authorities, every effort should be made by the manager to obtain and record the information as outlined below:
• Note the exact time of the call • Note the exact words of the threat - particularly the location of the bomb and when it is going to
explode • Ask:
o Where is the bomb now? o What does it look like?
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o When is it going to explode? o Who planted it? o Why was it planted?
• Note whether the voice is male or female • Note the accent of the caller. • Note whether the caller sounds intoxicated. • Note any background noise - traffic, music, voices, etc. • Note if the voice is familiar - Who? • Note the time the caller hung up • Notify the Designated Manager.
• Dial “999” or ‘112, give the operator the telephone number of the company and ask for the
Gardaí. • When they reply say distinctly “We have a telephoned bomb threat at the premises of----------------------------”. • Do not replace the receiver until the address has been repeated and correctly acknowledged. • Do not use mobile telephone as this could cause a premature explosion of the bomb.
Action to be taken by Designated Manager • Alert Supervisors / Managers on duty. • Initiate a search by designated personnel with the findings reported back to Designated Manager. • Decide whether to evacuate the premises by the nearest fire exit and assemble at various assembly
points or not. • Consult and cooperate with Gardaí. • Do not use mobile telephone as this could cause a premature explosion of the bomb. On learning of bomb scare • Check for any suspicious objects within your work area. • If you find one do not touch or move it in any way. • Report your findings to your Manager. • Do not use/switch off two-way radio equipment or mobile telephones.
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Ambulance / Fire / Garda
EMERGENCY SERVICES NUMBER 999/112
EMERGENCY CONTACT NUMBERS
Name Address Phone Number Hospital
Garda Station
Taxi
Nearest Location for landing Helicopter: Tallaght Hospital
LOCATION OF FIRST AID BOX’S & DEFIBRILLATOR
Location Number Reception 1
Warehouse 2
Canteen 3
Defibrillator
LIST OF FIRST AIDERS
First Aider Department First Aider Contact
No
Please do not attend to an injured person until he / she has been assessed by a
first aider
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LIST OF FIRE MANAGEMENT TEAM
Fire Manager & Ext Numbers Deputy Fire Manager s& Ext Nos
Assembly Point Controller Assembly Point Controller
Fire Wardens & Ext Nos Fire Wardens & Ext Nos
Note: Every area has 2 escape routes
20.0 Safety Signage
The Safety, Health and Welfare at Work (General Application) Regulations - Safety Signs at a Place of Work safety signs are a pre-requirement for all outlets and the following are a guideline for our own premises:
(a) FIRE POINTS at all Fire Extinguishers, Fire Reels and Alarms.
(b) FIRE ASSEMBLY POINT where employees will automatically congregate should a fire break out.
(c) CAUTION signs on external stairs (if possible).
(d) WATCH THE STEP sign where a step is involved gaining access to or egress from a location.
(e) FIRE EXIT on all exit doors from the premises.
(f) ELECTRICITY HAZARD SIGN at main control switch, isolation switches, control panels, H.V. Control
Rooms.
(g) SLIPPERY SURFACE on floors, which are recently washed or polished.
(h) CLEANING IN PROGRESS after spillages or when parts of premises are being washed or mopped
up.
(i) FLAMMABLE HAZARD SIGN where spirits or other such highly combustible products are d.
(j) NO UNAUTHORISED ENTRY where indicated.
Other signs to be used as appropriate whether WARNING or Information e.g. "Watch your head" "Maximum Weight" "Keep stairway Clear"
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21.0 Stress………..
Martin Food Equipment Ltd believes that stress in the work environment requires management in the same way as any other hazard. Therefore, appropriate risk assessments shall be carried out and, where deemed necessary, control measures including Procedures and Safe Systems of Work shall be put in place.
All reasonably practicable steps will be taken to ensure that work will be scheduled in such a manner as to minimise the stress that workers will experience. However, by the very nature of work a certain level of stress may be experienced by some employee’s. Martin Food Equipment Ltd undertakes to make every reasonably practicable effort not to add to this ever-present level of stress by organising work in such a manner as to create unachievable or hard to meet deadlines.
Any employee presenting any early symptoms of stress is strongly urged to report to management immediately. For anyone who displays visible signs of stress, access will be obtained to professional help such as counselling or any other help that may be deemed appropriate.
Martin Food Equipment Ltd HR will have a policy and procedures in line with industry standards.
22.0 Inspection Procedures………..
All areas of the premises will be inspected by the manager at regular intervals. Areas of potential
hazards identified by employees or customers will be examined in depth during these inspections and the
appropriate decision taken.
Reports of each safety inspection completed will be made and presented upon request. The report will
identify the actions that are to be taken, or have been taken. Where, in the opinion of the Directors there
is a risk of serious injury to personnel, they will stop the process until adequate steps have been taken to
eliminate or reduce the risk.
Please note within this safety statement we have set out to identify and classify the various hazards within
the operation and this section will be reviewed regularly as changes occur.
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23.0 Good Housekeeping
Good Housekeeping involves the maintenance of sound Structures, Machinery, Power lines,
Storage areas, Equipment and Tools & General cleanliness all around the premises.
The Benefits:
Improved efficiency & Accident reduction
Improved morale & Compliance with the law
Good impressions & Fire hazard elimination with visitors.
Temperature & light can have a direct effect on productivity so make sure all windows and
paintwork are cleaned regularly to allow light to reflect around the room. Keep the temperature at
a constant level.
Regularly check and overhaul fans, heaters and lights.
Storage of stock needs special attention to keep damage to a minimum.
Clear all empty boxes and waste paper from the gangways.
Do not manually lift heavy items single-handed.
Stack all materials so that they are easily accessible.
Do not stack boxes too high.
A tidy premise is a safe premise
Clean up at the end of the working day.
Soak up water and spills immediately.
Keep access to fire extinguishers and fire escapes clear at all times.
Remember.
'Good Housekeeping Prevents Accidents'.
Should any employee be found to have been culpably negligent in the matter of
health and safety or have contributed to an accident through personal neglect
then that person may be subject to Disciplinary Procedures which could result in dismissal.
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24.0 Pre-employment Health Screening
Prior to being offered a position with Martin Food Equipment Ltd, all employees are required to undergo a pre-employment health check. This is necessary to ensure employees are not exposed to any conditions during their employment that might further exacerbate any pre-existing condition. EMPLOYEES ARE OBLIGED TO DECLARE ANYTHING WHICH THEY FEEL MAY EFFECT THEM WHILE WORKING FOR MARTIN FOOD EQUIPMENT LTD
25.0 Accident Reporting and Investigation Policy
25.1 Policy
It is the policy of Martin Food Equipment Ltd to promote accident prevention. When accidents do occur, we want to provide for the wellbeing of our employees and customers and once this has been done we want to affect a full and thorough investigation of root cause and implementation of corrective action to prevent it happening again.
25.2 Scope
This policy and procedure applies to the reporting and investigation of all accidents, involving Martin Food Equipment Ltd employees while at work and customers in our Site. Contractors working on Martin Food Equipment Ltd sites should report all accidents to manager who should in turn report it to Martin Food Equipment Ltd designated team.
25.3 Procedure
Accident Definition An accident can fall into 3 separate categories, defined as follows; Injury - An unplanned event which causes physical injury to person(s) involved. Incident - An unplanned event which causes damage to plant or equipment but does not cause any injury to person(s) involved. Close Call - An unplanned event which had the potential to cause an injury or an incident.
Accident Reporting All accidents must be reported using the following guidelines. Injury Reporting. All injuries must be reported to the Directors as soon as is physically possible and before the injured person leaves the premises. There are 3 basic categories of injuries;
• First Aid Treatment Only, • Doctor Visit, • Casualty Visit.
Martin Food Equipment Ltd will establish the seriousness of the injury with the assistance of the First Aider.
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If further medical treatment is required then the managers will organise for the injured person to be brought to the nearest hospital casualty (A & E). The seriousness of the injury will determine whether an ambulance is required for this purpose. The Health & Safety manager will be informed immediately of any injury which requires external medical treatment. The Health & Safety Manager will determine if any accident is “HSA” recordable. An injury report form should be filled in by the managers with the injured person (if employee) as soon as possible after the accident has occurred. The following guidelines should apply:
- Injured person comfortable - complete form straight away before person leaves site. - Injured person in some discomfort - complete form within 48 hours. - Injured person in serious discomfort - complete form as soon as is reasonable.
All injury report forms must be returned to customer service and health and safety manager as soon as possible after completion. Incidents must be reported using the respective forms before those involved leave the premises.
25.4 Accident Investigation
The accident investigation form must be completed for all accidents occurring. This form must be completed within 24 hours of the accident occurrence. The accident should then be fully investigated by the Accident Investigation team. An accident investigation procedure is posted on the intranet and signed by all managers.
25.5 Responsibilities
Responsibility for completing accident report forms lies with the managers. Responsibility for reviewing progress and investigation close-out rests with the customer service manager and the health and safety manager.
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26.0 Pregnant Employees
Martin Food Equipment Ltd adheres to the provision of the Safety, Health and Welfare at Work (General Application) Regulations.
When an employee becomes pregnant she must notify her manager who in turn must ensure a pregnant employee risk assessment is completed and implement whatever control measures are required to safeguard mother and baby.
27.0 Employee with Disabilities
An employer shall ensure that places of work, where necessary, are organised to take account of persons at work with disabilities, in particular as regards doors, passageways, staircases, showers, washbasins, lavatories and workstations used or occupied directly by those persons. Employees should ensure that, as far as is reasonable and practicable, buildings are usable by people with disabilities. Accessibility for persons with disabilities is covered by Part M of the Building. Regulations entitled “Access for People with Disabilities”. It comes in three sections, which cover, “Guide to the Safety, Health and Welfare at Work (General Application) access and use, sanitary conveniences and audience and spectator facilities. The Building Regulations apply to construction of new buildings after 1 January 2001and any extension work or renovations carried out after that date. In addition, certain parts of those Regulations apply to existing buildings where a material change of use takes place. Otherwise, the Building Regulations do not apply to buildings constructed prior to 1 June 1992. Egress in the event of an emergency for people with disabilities is referred to in Technical Guidance Document B. Where the Building Regulations do not apply to existing buildings, safe access to, egress from and circulation within the workplace for employees with disabilities should be provided, as necessary. Access to all welfare areas should also be provided. Employers should ensure that adequate assistance is provided for the safe evacuation of those with a disability in the event of an emergency. Guidance is also available in BS 5588: “Fire precautions in the design, construction and use of buildings, Part 8: Code of practice for means of escape for disabled Due to the variety of design options in facilitating access and safety for people with disabilities, and the wide range of disabilities and their varying degrees of effect, specialist advice should be sought.
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28.0 Breaches of Safety Statement and Disciplinary Action
Martin Food Equipment Ltd requires all employees and contractors to follow the content of this Safety Statement and its associated risk assessment to ensure their own safety and that of fellow workers.
If a person is found to be in breach of the Safety Statement e.g.: acting in an unsafe manner, miss- using Company equipment, not reporting accidents etc., the following warning and disciplinary measures shall be implemented:
• 1st safety breach – verbal warning • 2nd safety breach - first written warning and full re-training in the Safety Statement
incorporating safe work procedures and risk assessments
• 3rd safety breach - final written warning - any further safety breaches and the employee is subject to instant dismissal.
Safety breaches do not have to be related for the above disciplinary procedure to be implemented.
Failure to adhere to safety and health rules may result in Martin Food Equipment Ltd taking disciplinary action.
THIS DISCIPLINARY ACTION CAN BE UP TO AND INCLUDING DISMISSAL
Gross misconduct with regard to safety issues may lead to instant dismissal without prior verbal or written warnings.
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29.0 Employment of Young Persons
While the employment of children under 16 is generally prohibited by the Protection of Young Persons (Employment) Act 1996, a child over 14 years may be permitted to do light work during school holidays provided it is not harmful to health, development or schooling, or may be employed as part of an approved work experience or education programme. A child over 15 may also do such work for up to 8 hours a week during school term. Any child under 16 may be employed in film, theatre, sports or advertising activities under licence from the Minister for Enterprise, Trade and Employment. Any employer wishing to employ anyone under 18 must first require the production of their birth certificate. Before employing a child under 16, the employer must also obtain written permission from parents or guardians. The Protection of Young Person (Employment) Act 1996 further provides for the setting of limits to the working hours of young persons (i.e. 16 to 17-year olds) who may not work for more than 8 hours in any day or 40 hours in any week.
Summary of Provisions in Relation to Employment of Children over age 14
Age Maximum Hours
Per Week/Day During School Term
Maximum Hours Per Week/Day outside School Term
Permitted Hours of Work
Maximum work experience programmes approved by the Minister for Enterprise, Trade and Employment or FAS per Week/Day
14 Nil 35/7 8a.m. – 8p.m. 40 hours/ 8 Hours
15 8 35/7 8a.m. – 8p.m. 40 Hours/ 8 Hours
Children over the age of 14 may only be employed in light work that is non–industrial work, where there is no risk to the health and safety of the child and which is not harmful to their attendance at school. 14 and 15-year olds must be given a 30-minute break if working more than 4 hours. If working during the summer holidays, 14 and 15-year olds must get two days off in every week, which shall, as far as is practicable, be consecutive.
Summary of Provisions in Relation to Employment of Young Persons
Age Maximum Hours Per Day
Maximum Hours Per Week
Permitted Hours of Work
16 and 17 8 40 6a.m. – 10p.m.
16 and 17-year old’s must receive a 30-minute break, if working for more than a 4.5-hour period. They must receive two days off in every seven, which shall, as far as is practicable, be consecutive.
Child means a person resident in the State who is under 16 years of age Young person means a person who has reached 16 years of age or the school-leaving age (whichever is higher) but is less than 18 years of age. It shall be the duty of every employer: -
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(a) without prejudice to the provisions of the Safety Health and Welfare at Work Act, to assess any risk to the safety or health of a child or young person and any specific risk to their safety, health and development arising from -
(i) his or her lack of experience, absence of awareness of existing or potential risks or
lack of maturity, (ii) any work activity likely to involve a risk of harmful exposure to the physical, biological
and chemical agents specified in the Safety Health and Welfare at Work (General Application) Regulations, and
(iii) the processes and work and to take the preventive and protective measures necessary;
(b) to carry out a risk assessment before employing a child or young person and whenever there is a major change in the place of work which could affect the safety or health of such child or young person;
(c) when carrying out a risk assessment to take account of the following -
(i) the fitting-out and the layout of the place of work and of the workstation, (ii) the nature, degree and exposure to any physical, chemical or biological agent at the
place of work, (iii) the form, range and use of work equipment, in particular agents, machines,
apparatus and devices, and the way in which they are handled, (iv) the arrangement of work processes and of work operations at the place of work and
of the way in which these may be organised in combination for the purposes of carrying out work, and
(v) the training, instruction and level of supervision provided to a child or young person at the place of work;
(d) where a risk assessment reveals that the work involved is work which -
(i) is beyond the physical or psychological capacity of the child or young person concerned,
(ii) involves harmful exposure to agents which are toxic, carcinogenic, cause heritable genetic damage, or harm to the unborn child or which in any other way chronically affects human health,
(iii) involves harmful exposure to radiation, (iv) involves the risk of accidents which it may be assumed cannot be recognised or
avoided by a child or young person owing to insufficient attention to safety or lack of experience or training, or
(v) presents a risk to health from exposure to extreme heat or cold and to noise or vibration,
not to employ such child or young person at such work;
(e) where a risk assessment reveals a risk to safety or health or to the physical or mental
development of a child or young person, to make available health surveillance in accordance with the Safety Health and Welfare at Work (General Application) Regulations;
(f) to make available to a child or young person a free assessment of his or her health and
capabilities before assignment to night work and at regular intervals thereafter; (g) to inform a child or young person of the result of any health surveillance or health assessment
carried out in accordance with paragraphs (g) or (h) and, in the case of a child, to inform the parent or guardian of such child of the results of any health surveillance or health assessment.
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30.0 Customer Care and Safety and Protection of Visitors
At Martin Food Equipment Ltd we are always conscious of the safety of our customers, employees and visitors and in order to achieve our goal of an accident free environment the following procedures have been adopted:
• No access is available to restricted areas • All pathways are kept clear and free from obstacles • Emergency Exit routes are clearly signposted • No hazardous materials or equipment are left in areas to which the public have access • Every effort is made by all employee’s members to safeguard visitors
No person can enter any company premises or sites without prior authorisation. All visitors to construction sites must report to and sign in and out of the visitor’s book at the site office/compound. While on a construction site, visitors must be accompanied at all times by a member of Martin Food Equipment Ltd staff. Visitors must wear a helmet and high visibility vest while on site. Every person who visits a workplace can be the victim of an accident. Therefore, visitors should be severely restricted particularly with reference to young or aged people.
31.0 Permit to Work – Systems
It is mandatory that certain procedures in Site and Head Office are carried out in a controlled manner under a Permit-to-Work System. Compliance with this system will ensure that the job is carried out in the safest possible way and that adequate precautions are taken by employees, contractors and any other parties who may be involved or affected by the activity. Time limits on permits are a major control issue and they must be adhered to and in general must be issued on a job-by-job basis. To cover on-going permit controlled work, a new permit is required to be issued daily. The permit systems are mainly required for Hot Works, Confined Space, Line Breaking, Asbestos Awareness, Lock out/Tag out, Excavation/Dig.
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32.0 HACCP (Hazard Analysis Critical Control Point)
HACCPP is a control and monitoring system for hygiene practices
in food production, supply and retail.
This is a legal obligation. The process of identifying the hazards of all food, assessing the risks and evaluating their significance is the basis of the HACCP System. To identify hazards you may draw a flow chart of everything that happens to food from the time it is delivered to you, to the time it is eaten by your customers. When the flowchart has been drawn the operations where food safety risks may occur are identified. There are many individual hazards but they all fall within three categories and they can all cause harm to the consumer.
They are as follows:-
• Bacteria or other micro-organisms that cause food poisoning e.g. Salmonella in poultry. • Chemical contamination e.g. cleaning chemicals and pesticides. • Foreign bodies e.g. glass, metal, packaging material, dead flies, rodent droppings.
The following is how you identify the main steps in producing a Hazard Analysis System;
• Management Commitment to HACCP • Establish a HACCP team • Recipe Analysis • Hazard Analysis (flow chart of process) • Identify Controls • Establish Critical Control Points • Establish Control Standards • Investigate & establish process control systems • Review and Consult • Testing, Formalise.
The company shall follow the guidelines below to ensure accurate implementation of HACCP:
HACCP is a systematic approach to identifying and controlling hazards (i.e.
microbiological, chemical or physical) that could pose a threat to the preparation of safe
food.
HACCP involves:
- Identifying what can go wrong
- Planning to prevent it
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HACCP Flow Chart
It is critical to ensure in a food establishment that the HACCP system is implemented or ASC (Assured Safe Catering) system is set up to comply with legislation.
The Food Hygiene Regulations EC 852/2004 came into effect on 1st February 2006. It has been
introduced to take account of the limitations of the previous legislations for control of food safety.
The regulations have the following functions:
• provides definitions of important words • specifies offences • specifies powers of Officers, Authorities, Courts and Ministers • enables Ministers to make regulations • specifies defences • specifies punishment
Food includes Drink, Articles and Substances used for human consumption, chewing gum and similar products and articles and substances used as ingredients.
33.0 Violence in the Workplace
Risk Assessment in place for security and HSA guidance booklet provided to all personnel for their safety in the event of any violence in the workplace.
Order / Purchase
Delivery & Receipt
Frozen / Storage Ambient / Chilled
Preparation
Service
Cooking
Chilling
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34.0 Arson Protection
Our management team are trained on the following procedures • If a member of staff discovers a fire situation in the main area they will not panic or rush
about the building shouting fire but will endeavour to inform the manager/ supervisor immediately or if neither are close by they will activate the nearest break glass unit on the pathway to an exit.
• At Martin Food Equipment Ltd safety is paramount and we would immediately evacuate all areas with our emergency plan been brought into play by both the supervisors and managers.
• Depending on the location of where the fire had been started we would look to evacuate the immediate risk area first and then all surrounding areas in corporations all staff as per our pre- fire drill planning closing doors and compartments along with turning off air conditioning (if possible) as we go if quick and safe to do so.
• We would endeavour to page all areas of our procedure and sweep if possible all locations while evacuating taking note of any areas un checked.
• We activate a policy of bringing people out by the nearest exit if safe to do so. • As the evacuation is safely under way and under control by supervisor’s/ managers and
staff if possible an attempt should be made to retrieve plans at the alarm panel for the efficient support to the fire services when they arrive.
• All staff and clients to remain at the assembly point until the fire services had back the building.
• A list of all ES B and others revives to be marked out on drawings along with a brief verbal description of the type of fire present.
• Garda to be involved in the description of describing suspicious individuals or monitoring the security cameras on site.
35.0 Directors Review & Revision
The Director’s annual report includes a section dealing with health and safety. Typically, this
report will indicate what progress has been made with regard to health and safety in the past year
and what targets are set for the subsequent years. The directors will ensure that all relevant
information is obtained for inclusion in this review.
The Directors are responsible for the issue, amendment and control of this document.
The Safety Statement will be reviewed on a yearly basis by the Directors and will be changed as
names of responsible persons change, risks change, new equipment or systems of work are
introduced or changes in legislation occur.
On-going changes will take place as hazards are identified and safety procedures adopted.
Inputs from all directors, employees and interested members of the public will be welcomed and considered at each review of this statement.
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PART (D): Risk Assessments
Introduction
A hazard is anything at the workplace which has the potential to cause harm to a person. A risk is the likelihood of a person becoming harmed by a hazard, coupled with the severity of harm when it occurs. A risk assessment depends on an identification of hazards and dangers and consists of an estimation of the risks arising from them with a view to their control, avoidance, or to a comparison of risks.
Risk Assessment - Statutory Requirements The Safety, Health and Welfare at Work Acts, oblige all employers and self-employed persons to prepare a Safety Statement based on "an identification of hazards and an assessment of the risks to safety and health at the place of work to which the safety statement relates".
Why carry out a Risk Assessment?
• To identify all hazards and potential hazards at the work place and to assess whether there has been
enough done to reduce the risk or whether improvements is necessary to protect all persons. • To ultimately prevent dangerous occurrences, illness and accidents.
Hazard Identification and Risk Assessment Procedure: For each workplace, work equipment, and work activity:
1. Identify the associated hazards 2. Identify who is at risk from the hazards identified 3. Assess the significance of the risk 4. Identify preventative and protective (i.e. control) measures that need to be implemented to reduce
the significance of the risk associated with the hazards identified. The following ‘hierarchy of controls’ should be used when deciding on control measures, starting with the first on the list and working down to the last control measure, as follows: ⇒ Elimination: eliminating the hazard entirely from the workplace (the best way to control the
hazard) ⇒ Substitution: if it is not possible to eliminate the hazard, replace it with something less
hazardous, which will perform the same task in a safer manner ⇒ Isolation: separate or isolate the hazard from people ⇒ Engineering solutions: reduce the chances of hazardous contact (e.g. enclose the
hazard away from the person, interlock/cut-off switches, exhaust fans) ⇒ Administrative solutions: management strategies which can be introduced (e.g. training,
information/instruction, job rotation, supervision, limit time of exposure, provide written procedures)
⇒ Personal Protective Equipment and Clothing: should always be considered as a last resort
5. Assess the remaining risk level, when control measures are in place. (see step 3 guidelines) 6. Record the results of the risk assessment.
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Risk Assessment Matrix L I K E L I H O O D
Low Medium High
Low Low Medium Medium
Medium Medium Medium High
S E
V E
R I T
Y
High Medium High High
Severity: The extent of the harm, injury or ill health should the hazard occur. Low: Negligible minor non- disabling injury requiring first aid only. Medium: Reversible injury, illness or temporary disability requiring a short recovery time. High: Serious injury, permanent disability, fatality. Likelihood: The chance of the hazard or event actually occurring. Low: Could happen, but only rarely. Medium: Could happen occasionally. High: Could happen frequently. Risk Rating: Likelihood * Severity
Note: The higher the Risk Rating, the more extensive the controls must be
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PART (D): Canteen/Kitchen Risk Assessments
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment – Microwave/Ovens/Grills
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Contact with control and electrical supply wires X
2 Burns X
3 Lack of specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Provide adequate training on safe use of this equipment as per requirement of manufacturer. • Is subject to a planned preventative maintenance programme. • Repair / replace defective parts and electrical switches on the unit. • Periodically test all equipment for safety • Ensure all operating instructions are in English and any other language that is understood. Management / Supervision Controls: • General instructions for use and maintenance as contained in operating instruction must be adhered to • Turn off machine at first sign of sparks and investigate for cause • The machine must be held on a flat surface • Use approved dishes/containers only in Microwave and ovens • Never operate without food in the oven • The overheat cut-off must be operating correctly • Door seals must be checked and cleaned on a regular basis (after each use) • Air vents must be kept clear of obstructions • If you are fitted with a pacemaker avoid close proximity to microwave when in use
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment - Toaster /Sandwich Toaster
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Contact with control and electrical supply wires X
2 Burns X
3 Lack of documented specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Provide adequate training on safe use of toasters as per requirement of manufacturer. • Is subject to a planned preventative maintenance programme.
• Repair / replace defective parts and electrical switches on the unit by competent person. • Periodically test all equipment parts for safety by management. • Ensure all operating instructions are in English and any other language that is understood. • Take out of use if defective. Management / Supervision Controls: • Ensure supervision is adequate for the safe operation (especially for new employees). • Provide operating, cleaning and maintenance procedures for this equipment. • Tasks such as cleaning and maintenance to be carried out by competent person.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment - Hot Drinks / Coffee Machine / Boiler
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Contact with control and electrical supply wires X
2 Burns from hot liquid X
3 Lack of documented specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, - Safe Use of Work Equipment Controls:
• Provide adequate training on safe use of Hot Drinks / Coffee Machine as per requirement of manufacturer.
• Is subject to a planned preventative maintenance programme. • Repair / replace defective parts and electrical switches on the unit only by competent person. • Periodically test all equipment parts for safety • Ensure all operating instructions are in English and any other language that is understood. Management / Supervision Controls: • Ensure supervision is adequate for the safe operation (especially for new employees). • Provide operating, cleaning and maintenance procedures for the - Hot Drinks / Coffee Machine • Ensure effective isolation procedure is in place for the above tasks. • Tasks such as cleaning and maintenance to be carried out under supervision only. • Place warning signs “hot water”
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment - Fridge
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Food Poisoning X
2 Bacteria growth causing severe illness X
3 Slip, trip or fall in walk in Fridge X
4 Lack of documented specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Safe means of monitoring food using labels at all times. • Use F.I.F.O. (First in, first out) • Labels are checked daily. • Temperature must be recorded. • Fridge will be kept dry and regularly cleaned/ washed out. • Repair / replace defective parts and electrical switches on the unit. • Clean up any spills • Periodically test all equipment parts for safety • Ensure all operating instructions are in English and any other language that is understood. • Temperatures must be maintained at 1 – 4 degrees and recorded in HACCP book. Provide adequate training on safe use of Fridges as per requirement of manufacturer.
Is subject to a planned preventative maintenance programme.
Management / Supervision Controls: • Ensure supervision is adequate for the safe operation (especially for new employees). • Provide operating, cleaning and maintenance procedures for the Fridges • Ensure effective isolation procedure is in place for the above tasks. • Tasks such as cleaning and maintenance to be carried out under supervisor of a senior person only. • Out of date stock must be disposed of at all times.
ASSASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment - Dishwasher
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Burns & Scalds X
2 Cuts X
3 Electrocution X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act, Safety, Health & Welfare at Work (General Application) Regulations, Controls:
• Provide adequate training on safe use of dishwashers as per requirement of manufacturer. • Is subject to a planned preventative maintenance programme.
• Never allow build-up of dirty dishes. • Conduct PAT tests on all electrical equipment • Repair / replace defective parts and electrical switches by competent person. • Periodically test all equipment parts for safety • Ensure all operating instructions are in English and any other language that is understood. • Ensure dishwasher is cleaned thoroughly once per week. • Do not open dishwasher during operation to avoid scalds. • Discard all damaged dishes and cutlery immediately. • Any damage reported immediately Management / Supervisory: • Ensure supervision is adequate for the safe operation (especially for new employees). • Provide operating, cleaning and maintenance procedures for the Dishwashers. • Ensure effective isolation procedure is in place for the above tasks. • Tasks such as cleaning and maintenance to be carried out under supervisor of a senior person only. • Monitor the condition of dishwashers which can deteriorate with use. • Specific visual checks required. • Maintenance schedule in place to weed out damaged items.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: General - Food Poisoning
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Serious illness causing disease such as campylobacter, staphylococcus, salmonella. This may arise from cross contamination of raw and cooked foods, undercooking meats, poor hygiene practices etc..
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Acts, Safety, Health & Welfare at Work (General Application) Regulations The Food Hygiene Regulations EC 852/2004 - In force from 1
st January 2006
Controls: • Strictly adhere to use by dates on all food products. • Waste material, empty cartons, cases, sacks or jars will not be allowed to accumulate except in
designated areas. Goods or waste will never be d on the stairway. • Breakages and spillages will be removed immediately. Management / Supervisory: • Staff must ensure that the premises are hygienic, kept scrupulously clean and properly equipped. • Food must be safely and hygienically handled and staff must observe good personal hygiene
practices. • Be up to date and act in accordance with all legal requirements and relevant legislation. • Do not over stack boxes. Stack safely and secure all sections. • Stringent control and monitoring perishable food brought in for lunch. All these foods must be stored
in fridge and not left out at room temperature. • Ensure Pest contractor is in place and all inspections are record and kept on file. • Specific visual checks required on a daily basis.
Training: On-going training on safety.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
General - Chemical Agents
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Fire X
Contact with oils, solvents and other hazardous substances X
Spills and leaks X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) European Communities (Classification, Packaging, Labelling and of Dangerous Preparations) Regulations, HSE - HSG 51 - The Storage of Flammable Liquids in Containers Controls: • Provide chemical awareness training to employees required to work with chemicals and other
hazardous substances. • Provide SDS sheets for all substances used on company premises. • Ensure SDS sheets are available. • Provide documented work procedures for the storage, handling and use of hazardous substances. • Provide suitable and adequate storage facilities for chemicals. • Ensure all hazardous chemical storage areas are clearly and suitably signed. • Ensure adequate PPE is provided to employees required to handle chemical agents. • Follow instructions on labels paying particular attention to R phases. Notes: PPE for the handling of chemical agents should take into consideration the chemicals to be handled. The following guidelines apply:
− All PPE to be CE marked. − All PPE should also conform to a European technical standard applicable for the product. − Gloves and aprons for handling chemicals should be made available.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment - Insectocutor Single Phase
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Contact with control and electrical supply wires X
2 Lack of documented specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, 2007 - Safe Use of Work Equipment Planning Controls:
• Provide adequate training on safe use of Insectocutor Single Phase Grilled as per requirement of manufacturer.
• Is subject to a planned preventative maintenance programme. Physical Controls: • Repair / replace defective parts and electrical switches on the unit. • Periodically test all equipment parts for safety • Ensure all operating instructions are in English and any other language that is understood. Management / Supervision Controls: • Ensure supervision is adequate for the safe operation (especially for new employees). • Provide a cleaning and maintenance procedure for the Insectocutor Single Phase. Ensure effective
isolation procedure is in place for the above tasks. • Tasks such as cleaning and maintenance to be carried out under supervisor of a senior person only.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Equipment - Cold Holding unit & Condiment Holder
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Contact with control and electrical supply wires X
2 Lack of documented specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, 2007 - Safe Use of Work Equipment Planning Controls:
• Provide adequate training on safe use of Cold Holding unit as per requirement of manufacturer. • Is subject to a planned preventative maintenance programme.
Physical Controls: • Repair / replace defective parts and electrical switches on the unit. • Periodically test all equipment parts for safety • Ensure all operating instructions are in English and any other language that is understood. • Locate safety / hazard signs on the machine where specific hazards exist. Management / Supervision Controls: • Ensure supervision is adequate for the safe operation (especially for new employees). • Provide operating, cleaning and maintenance procedures for the Cold Holding unit. • Ensure effective isolation procedure is in place (such as lock-out / tag-out) for the above tasks. • Tasks such as cleaning and maintenance to be carried out under supervisor of a senior person only. • Ensure temperatures are recorded in HACCP book (1-5 degrees) • Ensure full PPE is worn. I.e. gloves when handling food. .
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, inexperienced workers
RESPONSIBLE PERSON:
Manager
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PART (D2): Office Equipment Risk Assessments
- 57 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Display Screen Equipment
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Repetitive strain injury (RSI) X
2 Back strain & poor posture X
3 Eye Strain X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, - Display Screen Equipment - Schedule 4 - Minimum Requirements for all display screen equipment Controls: • Conduct assessment of DSE & VDU workstations at office locations • Provide adequate lighting, avoid glare and reflection from other light sources on screens • Provide adequate space at the workstation for the user to change position and vary movements • Adequate ventilation must be provided. • DSE equipment:
− Display screens - able to swivel and tilt − Keyboard - tilt able and separate from the screen − Work desk - adequate space and low reflectance surface − Chair - adjustable for height, seat back to be adjustable for height and tilt, seat to be stable. − Footrest - provide footrests if users require them
o The Maximum viewing range to screen should be no more than 700 m. o Employees have the right to an eye test before taking up work if it is habitual work
with a VDU (one continuous hour or more every day) as well as at regular intervals.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: General – Office Machinery, scanners, printers, shredders, cutters
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Pinch Hazards Electricity
Inhalation of fumes leading to respiratory problems
X
2 Back strain & poor posture X
3 Eye Strain X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Always read manufacturer’s instructions before use of office equipment. • Major faults must be repaired by a competent person. • All machines must have isolating switch near the machine and shall be accessible at all
times. • Gaining access to the interior, care must be taken to avoid hot surfaces. • Under no circumstances must the inside of the machine be tampered with • Provide adequate ventilation near where equipment is positioned. • Keep hands clear of blades when cutting paper • Keep photocopier room tidy • Never interfere with any equipment.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 59 -
RISK ASSESSMENT
ACTIVITY COVERED: Machinery - Photocopier
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Contact with control and electrical supply wires X
2 Lack of documented specific instruction X
3 Respiratory issues from Ozone, Toner dusts, Vapours, X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Provide adequate cleaning as per requirement of manufacturer. • Is subject to a planned preventative maintenance programme. • Repair / replace defective parts and electrical switches on the photocopier by competent person. • Periodically check unit parts for safety • Operating, and maintenance procedures in place for the Photocopier • Ensure effective isolation procedure is in place for the above tasks. • Do not leave papers all over the photocopiers, keep area tidy. • Provide adequate ventilation near where equipment is positioned, preferably place in separate room. Training:
Only qualified maintenance contractors to repair and maintain machine
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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PART (D3): Work Equipment Risk Assessments
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RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment - Electrical (Fixed Systems) Fuse Boards etc.
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
Use of electricity always poses significant hazards to users. Misuse
of electricity can result in fire, explosion, personal injury and even
death.
LOW MED HIGH
1 Electrocution X
2 Lack of periodic maintenance X
3 Fire X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, ETCI - The Management of Electrical Safety at Work - Controls: • Ensure all fixed electrical equipment (distributions panels, breaker panels etc.) are identified and
maintained as part of a preventative maintenance programme (and in agreement where such equipment is on lease).
• Ensure operating and maintenance documentation is available. • Records to be maintained of inspections and checks. • Ensure contractors working on fixed electrical equipment (including electrical generators) are
competent. • Conduct periodic testing of RCD's. • Ensure that electrical supply systems at company premises are maintained to ETCI
3 standards (in
agreement with owners where such equipment is on lease or rented property). • Ensure no 'live' electrical work is carried out. • Establish a safe system of work for work on fixed electrical equipment (e.g. LOTO). • Ensure all workplace waste machine distribution panels have blanking plates to prevent accidental
access to live conductors. • Remove all manuals, PPE and other items from electrical / control distribution boxes on fixed waste
machines.
Notes:
Electrical contractors may be members of organisations such as RECI (Register of Electrical Contractors of Ireland)
- RCD - Residual Current Devices
- ETCI - Electro Technical Council of Ireland
- LOTO - Lock out / Tag out
These risks are controlled by conformance to established electrical safety standards, the proper
design/destination of electrical load requirements, the installation of electrical equipment by trained
electricians, the carrying out of routine Inspections and planned maintenance and the establishment of
safe systems of work, for electricians engaged in maintenance work, such as fuse removal and tag out.
Only authorized electricians are allowed to work on electrical installations.
Main power switch is located in the Electrical Room and should be clearly identified. This room is
normally a restricted area for authorized staff only.
Staff will be instructed according to the following safety guidelines.
1 . Broken, ineffective or damaged electrical equipment, such as loose connections and frayed cables
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must be reported to the manager. Ensure that no one can come into contact with such equipment
until it is repaired.
2. Ensure that there is clear access to switchboards and other similar installations, in case isolation is
required in an emergency.
3. Assume all electrical circuits are alive until certain they are not so.
4. Switch off at socket before removing plug.
5. Learn what to do in case of electrical shock. Before attempting rescue, be sure that the source is
Isolated.
6. Switch off when you have finished with the equipment.
7. Beware of burn marks or discoloration of plugs.
The following practices are unsafe and are not permitted.
1. Attempted unauthorised use, repair or maintenance of equipment or installations.
2. Improvising a junction box, e.g. jamming wires into sockets with matchsticks, pens or any foreign
objects.
3. Running power tools from lamp sockets so that they cannot be earthed.
4. Inserting a plug into the wrong socket.
5. Using the wrong fuse for the current the equipment is carrying.
6. Hanging cables on nails or leave them lying around where they can get damaged or wet.
7. Use of equipment with the earth wire pulled out of its terminal.
8. Use of cracked or damaged plugs or sockets.
9. Compiling wires into plugs.
10. Trailing wires over used floor area.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Hoovers/Cleaning Machines
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all equipment is used for the task • Ensure you are trained in the use of all work equipment • Inspect all equipment before use
Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • safely and handle safely. • Wear appropriate PPE as required in your training • Only designated properly trained staff to use Compressors/Helium Gas • Always adhere to warnings and signage in place
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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PART (D4): General Risk Assessments
- 65 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Access and Egress
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Trip over mats X
2 Doors/ Fire escapes locked X
3 Slip, trip or fall X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act Safety, Health and Welfare at Work (General Application) Regulations, requires that safe access and egress be maintained in all areas of work. Controls:
• All aisles, storage areas and corridors must remain unobstructed at all times.
• Adequate lighting will be provided and maintained in all areas.
• Fire doors will be kept closed, and emergency exit doors will be kept unobstructed at all times • Repair / replace defective doors, report to facilities/ development • Set Down" storage zones will be allocated for incoming goods in the storage or general floor area. • All access/egress routes must be kept free of obstructions e.g. cartons, pallets, wrapping materials,
etc. • Floor surfaces will be maintained in a safe, clean and even condition throughout by daily
cleaning/washing routine and regular maintenance. • Clean up any spills • Keep walk way clear • Use step ladders and do not climb on shelves • Ensure all training is in English and any other language that is understood. Management / Supervision Controls: • Ensure supervision is adequate for the safe work (especially for new employees). • Provide operating, cleaning and maintenance procedures for the • Tasks such as cleaning and maintenance to be carried out.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 66 -
RISK ASSESSMENT
ACTIVITY COVERED: Welfare - Pregnant Women & Nursing Mothers
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Injury to pregnant women and unborn child X
2 Lack of procedures for notification of pregnancy X
3 Chemical Hazards – inhalation X
4 Over reaching – umbilical Cord may wrap around the baby’s neck X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Pregnant women should not:
− conduct manual handling of loads entailing risks, particularly of a dorsolumbar nature, − work with substances labelled R40, R45, R46, R61, R63 (Risk Phrases).
• Female employees to inform management of any pregnancy as soon as is practicable and to provide medical proof of the pregnancy (medical certificate etc.).
• Establish facilities for pregnant women and nursing mothers to be able to lie down to rest, if and when applicable (or to return home when required).
• Risk assessment completed for pregnant employee at each trimester.
PERSONS AFFECTED:
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Female employees and nursing mothers
RESPONSIBLE PERSON:
Manager
- 67 -
RISK ASSESSMENT
ACTIVITY COVERED: Welfare - Workplace Bullying
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Inappropriate behaviour resulting in; Humiliation, intimidation, verbal abuse, victimisation, isolation & exclusion, intrusion, threats, given inappropriate tasks or deadlines & repeated unreasonable assignments unfavourable to an individual.
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Definition: Bullying at work has been defined as ‘repeated inappropriate behaviour, direct or indirect, whether verbal, physical or otherwise, conducted by one or more persons against another or others, at the place of work and/or in the course of employment, which could reasonably be regarded as undermining the individual’s right to dignity at work’. Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, HSA - Code of Practice on the Prevention of Workplace Bullying Controls: • There is a company-wide anti-bullying policy in place. • There are reporting and investigation procedures for bullying incidents. • Ensure anti-bullying policy is included in the company safety induction process. • Ensure anti-bullying policy is posted within the premises. • See anti-bullying and harassment Policy
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 68 -
RISK ASSESSMENT
ACTIVITY COVERED: Welfare – Lone Workers
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Possible injuries without help X
2 Inexperienced staff & unsupervised X
3 Security break in/burglary/Arson X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, HSA - Code of Practice on lone workers Controls:
• Lone working only takes place in authorised exceptional circumstances and must be approved by the Manager and Regional Manager
• Ensure Lone workers have communication at all times via phone to centre or manager (Buddy System). All personnel are providing with Walkie Talkies. Lone worker to keep mobile on them at all times.
• Ensure they are fully competent in their tasks and trained • Where applicable lone workers should be instructed/advised not to use lifts after normal working
hours • Lifts fitted with call points / internal telephones linked to main desk (24 hours) – On site engineer
response during working hours, emergency services response at other times. • Managers/key holders/security to maintain a list of emergency contact no’s outside of. Key
number is sports direct facilities helpdesk “190” is called within the. Out of hours contact numbers is in place in the event of an emergency and posted on Notice Board
• No lone worker should attend or enter the building to investigate an intruder alarm. Refer to policy.
• Regular communication with buddy should be carried out at least once an hour. • CCTV installed throughout all external areas • Staff trained in personal safety at work • Centres have security personnel in place, they will be advised when lone work is taking place • Lone worker to access the work site and ensure adequate lighting is in place and emergency
escape routes are identified and freely available, torches available at tills. • Appropriate, suitable, sturdy footwear to be worn at all times • Lone worker is briefed on potential hazards and safe routes identified as appropriate • Lone workers should be being of safety systems in Site with fire alarms, and controlling the safe
evacuation of. If issues arise, evacuate the and contact the manager/emergency services as appropriate to company procedure.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, Security,
RESPONSIBLE PERSON:
Manager
- 69 -
RISK ASSESSMENT
ACTIVITY COVERED: Welfare – Stress
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Nausea /Headaches X
2 Absence from work X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, HSA - Code of Practice Controls:
• Ensure good communication between management and staff, particularly where there are organisational and procedural changes.
• Ensure personnel are fully trained to discharge their duties. • Ensure personnel are fully provided with meaningful developmental opportunities. • Monitor workloads to ensure that people are not overloaded. • Monitor working hours and overtime to ensure that staff is not overworking. Monitor holidays to
ensure that staff is taking their full entitlement. • Attend training as requested in good management practice and health and safety. • Ensure that bullying and harassment is not tolerated within their jurisdiction. • Be vigilant and offer additional support to a member of staff who is experiencing stress outside
work e.g. bereavement or separation. Employees
• Raise issues of concern with your Safety Representative, Line Manager or Health & Safety Advisor.
• Accept opportunities for counselling when recommended.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees,
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: General – Company Vehicles
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Musculoskeletal injuries through poor posture
X
2. Tiredness will cause potential injuries or fatalities, X
3. Collisions was serious injuries X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Guidance Document on Driving to Work from H.S.A. RSA (Road Safety Authority) Controls: • Regular visual inspections should be undertaken to prevent foreseen problems. Report any defects to
the office immediately. • Ensure that drivers have the correct licence for the vehicle being driven • Ensure adequate maintenance is in place for vehicle. • Promote good driver behaviour amongst staff. • Provide safe schedule and planning of journeys so that drivers have time to carry out the journey
safely. Inadequate planning can result in speeding or driver fatigue. • Always follow the rules of the road. • Select the safest company vehicle possible and ensure they are fit for the purpose. • Never drink and drive. • Ensure 11-hour rest period between shifts. • All incidents and accidents occurred must be reported immediately to the office. • Weather conditions are monitored and do not drive in very bad conditions. heavy snow & ice. • Take appropriate breaks, minimum 4 hours driving before taking a break, pullover if tired and get
some air, or take tea/coffee. • If a person sustains an injury which prevents them from performing their normal work duties for more
than 3 days (excluding the day of accident), this must be reported to the Health & Safety Dept. and customer service. They will report to the H.S.A. using the Incident Report System.
• Follow guidance and advice from Merion fleet in relation to safety. • Driving for work policy in place.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees,
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: General – Employment of Young Persons
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Inappropriate hours and conditions causing fatigue X
2 Injury to young persons X
3 X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act Safety, Health and Welfare at Work (General Application) Regulations, Sensitive Risk Groups Chapter 1 – Protection of Children and Young Persons Protection of Young Persons (Employment) Act, Controls: Before employing a child (Persons under 16 years of age) employers are obliged by law to obtain the following information:
1. Written permission from the Parent/Guardian of the Child. 2. An original copy of the child’s Birth Certificate. (The original Birth Certificate should be
photocopied by the employer and copy kept of file, the original copy of the Birth Certificate should be returned to the Child.
Employers who intend to employ a “Child” or “Young Person” must keep and maintain for inspection a register containing the following information:
1. Full name. 2. Date of Birth (Birth Certificate). 3. Time Scheduled work begins & finishes. 4. Rate of pay and frequency of payment. 5. Total amount paid to each Person. 6. Written permission from a parent or guardian.
Child (Under 16 Years of Age)
Young Persons (16 & 17 years of age)
Hours of work and Rest Periods Hours of work and Rest Periods
Age 14 15 Age 16 17
Maximum Weekly Working Hours Maximum Weekly Working Hours
Term-Time Nil 8hours Term-Time 8 hours 8 hours
Holiday Work 35 Hours 35 hours Holiday Work 40 hours 40 hours
Work Experience
40 Hours 40 hours Work Experience
Rest Periods Rest Periods
After 4 hours 30 minutes 30 minutes After 4.50hrs 30 minutes
30 minutes
Daily Rest Breaks
(Consecutive Hours)
14 hours 14 hours Daily Rest Breaks
(Consecutive Hours)
12 hours 12 hours
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Weekly Rest Breaks
(Consecutive where possible)
2 Days 2 Days Weekly Rest Breaks
(Consecutive where possible)
2 days 2 days
Summer Break (Consecutive)
21 days 21 days
Early Morning (Not
Permissible)
Before 8am
Before 8am Early Morning (Not
Permissible)
Before 6am
Before 6am
Night Work (Not
Permissible)
After 8pm After 8pm Night Work (Not
Permissible)
After 10pm
After 10pm
• Employers to be familiar with, and comply with the requirements of the employment of children and
young person’s legislation. • A documented procedure is in place for the employment of young persons and children to satisfy the
requirements of the Act.1
• PPE to be provided to young person’s appropriate to the work assignment (where appropriate). • Young workers will not be employed in tasks involving:
− contact with chemicals − lifting of heavy items and objects − emergency duties such as fire wardens − night work − working alone without supervision − repair, maintenance and inspection of equipment, appliances or systems − the use of work equipment without proper instruction & supervision
• Do not employ (or allow contractors) persons younger than 16 years of age for any purposes.
• Supervision in training to do tasks until deemed competent by management.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, inexperienced workers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: General - Manual Handling
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Injury to employees X
2 Particular Risks =
Transferring
Moving, twisting, lifting heavy loads
X
X
3 Any manual handling of loads can pose a significant hazard to staff in certain circumstances causing serious injuries
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, - Manual Handling Risk Factors for Manual Handling of Loads E.C. Directive on Manual Handling Controls: • Conduct manual handling assessment of work activities carried out by the company due to the types
of work tasks required of staff (involving analysis of the task, the load, working environment and the individual). Completed,
• Provide mechanical devices to avoid manual handling where possible (i.e. use of a trolley etc.). • Manual handling training to be provided (information hand-out inadequate) to employees required to
lift and carry equipment and supplies. • PPE to be provided where appropriate (e.g. gloves for sharp edges, work coveralls etc.). • Ensure good housekeeping standards are maintained to avoid trip hazards for persons carrying
loads.
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MANUAL HANDLING ASSESSMENT
Questions to consider:
(If the answer to a question is 'YES' place a tick against it and then consider the level of risk)
(Tick as appropriate) YES Low Med High
The Tasks - do they involve:
Holding loads away from trunk?
Twisting?
Stooping?
Reaching upwards?
Large vertical movement?
Long carrying distances?
Strenuous pushing or pulling?
Unpredictable movement of loads?
Repetitive handling?
Insufficient rest or recovery?
A work rate imposed by a process?
The Loads - are they:
Heavy?
Bulky/unwieldy9
Difficult to grasp?
Unstable/unpredictable?
Intrinsically harmful
The Working Environment - are there:
Constraints on posture?
Poor floors?
Variations in levels?
Hot/cold/humid conditions?
Strong air movements?
Poor lighting conditions?
Individual capability - does the job:
Require unusual capabilities?
Hazard those with a health problem?
Hazard those who are pregnant?
Call for special information/training?
Level of Risk: Possible Remedial Action:
(Make rough notes in this column in
Other factors:
Is movement or posture hindered by clothing or personal protective equipment?
Deciding the level of risk will inevitably call for judgement.
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RISK ASSESSMENT
ACTIVITY COVERED: General – Slips/trips/falls
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Trip over mats X
2 Doors/ Fire escapes locked X
3 Slip, trip or fall X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• All aisles, storage areas and corridors must remain unobstructed at all times.
• Adequate lighting will be provided and maintained in all areas.
• Fire doors will be kept closed, and Emergency Exit Doors will be kept unobstructed at all
times. • Repair / replace defective doors • Set Down" storage zones will be allocated for incoming goods in the storage or general • floor area. • Floor surfaces will be maintained in a safe, clean and even condition throughout by daily
cleaning/washing routine and regular maintenance. • Clean up any spills, if you see a spillage, stand over it .DO NOT LEAVE IT
UNATTENDED. Call a member of staff to assist and get it cleared up immediately. Dry mop always.
• Keep walk way clear • Use step ladders and do not climb on shelves • Ensure all training is in English and any other language that is understood. • Watch out on slippery floors • Ensure supervision is adequate for the safe work (especially for new employees). • Provide operating, cleaning and maintenance procedures for the • Tasks such as cleaning and maintenance to be carried out under supervision of a senior
person only. Training:
Provide training on manual handling for lifting materials
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
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RISK ASSESSMENT
ACTIVITY COVERED: General - Cuts and Contusions
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Cuts and Contusions These may arise from breakages,
slippage, Impact with equipment, fittings, obstacles or general
trips and falls.
X
2 Impact Accidents e.g. unsigned doors
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act, Safety, Health & Welfare at Work (General Application) Regulations, Controls: • All shelving and storage units on the premises will be maintained in good condition with damaged or
dangerous fittings and fixtures being promptly removed. • Waste material, stationery, cases, will not be allowed to accumulate except in designated areas.
Goods or waste will never be d on the stairway or near fire exits. • Breakages and spillages will be dealt with immediately. • All Delph & glass breakages are placed in designated storage bins which have clear labels • If handling broken glass, gloves must be worn. Preferably the broken glass should be swept up with
a brush and pan • The broken glass must be disposed of properly and securely. Do not place broken glass in an
internal bin, wrap it in paper and place in a separate bin. • Empty glass containers/bottles etc. should never be left lying around the premises • Cracked or chipped panels, tops, shelves, windows or mirrors should be replaced as a matter of
priority • Glass doors should have adequate signage placed upon them to prevent individuals walking into the
door e.g. ‘Automatic Door’ Management / Supervisory: • Specific visual checks required.
Training: On-going training on safety.
ASSESSMENT BY:
M Mooney
PERSONS AFFECTED:
Employees, Contractors, Customers
RESPONSIBLE PERSON:
Manager
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RISK ASSESSMENT
ACTIVITY COVERED: General - Chemical Agents
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Fire X
2 Contact with, solvents and other hazardous substances X
3 Spills and leaks X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) Safety, Health and Welfare at Work (Chemical Agents) Regulations, including the Code of Practice European Communities (Classification, Packaging, Labelling and of Dangerous Preparations) Regulations, 2001 HSE - HSG 51 - The Storage of Flammable Liquids in Containers Controls: Ensure welding shield is maintained in good condition Notes: PPE for the handling of chemical agents should take into consideration the chemicals to be handled. The following guidelines apply:
− All PPE to be CE marked. − All PPE should also conform to a European technical standard applicable for the product. − Gloves and goggles must be worn and local exhaust unit used when using the poly gloss and
other harmful chemicals.
ASSESSMENT BY:
M Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
- 78 -
RISK ASSESSMENT
ACTIVITY COVERED: General – Passenger lifts
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Fire X
2 Trapped in lifts X
3 Power Failure X
4 Suffocation X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• The lifts have the normal safety features in accordance with the requirements of the EU Lifts
Directive (95/16/EC) including:
• Interlocks on the lift doors to ensure that they cannot open until the lift is at the landing.
• Automatic emergency brakes and emergency lift ropes, which will hold a lift even in the
event of main rope failure.
• Notices are displayed at lifts advising personnel not to use lifts in the event of fire.
• Facilities are responsible for ensuring that all statutory inspections are carried out as required
and for maintaining appropriate records. Lifts are regularly maintained.
• Each lift is provided with an emergency intercom, emergency lighting and emergency bells.
• Telephone numbers of whom to contact in the event of entrapment in a lift is listed on the inside
of the lift.
• Each lift has a sign indicating the maximum load, e.g. ‘maximum number of persons’.
• Staff are required to report any defects they notice in the lifts, in particular the following faults:
" Lift stopping substantially above or below the fixed floors
" Lift doors not closing fully
" Unusual noises or bumping of the lift cabin during travel between floors etc.
" Procedure in place for rescuing people that may get trapped and trained personnel. Ensure the
alarm bell is tested and working regularly.
" Ensure adequate lighting is available to all lifting landings.
Notes:
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 79 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Rubbish - Waste Materials
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Rubbish - paper and paper based products Fire (i.e. from arson, discarded smoking materials (including cigarettes),
Smoke and toxic fumes / personnel injury / property damage / environmental pollution
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls: • Ensure stockpiles of combustible rubbish materials remain as small as is practicable. • Ensure that waste is collected by nominated contractor on a weekly basis or as agreed with the
contractor. • Review provision of firefighting capacity to manage fires in waste, this is covered by auditing on a
weekly basis. • Ensure existing fire extinguishers are near rubbish. • Ensure firefighting equipment is kept clear at all times
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 80 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Housekeeping
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls Fire, Obstruction of fire exits
smoke and toxic fumes / personnel injury / property damage / environmental pollution
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, 1981 Controls:
• Ensure firefighting equipment and fire exits is kept clear at all times • Regular inspections should be undertaken to prevent accumulation of waste (rubbish particularly on
fire routes and around mess facilities. • Strict housekeeping controls and removal of waste is paramount on this premise. • All materials delivered must not be piled excessively as this a serious imminent danger of stacks
collapsing. • A pedestrian walk way must be put in place where materials are being stacked outside or in areas. • All waste and empty containers must be disposed on in a separate area and taken off the site. • Supervision provided on site to ensure good housekeeping practice is employed. • Housekeeping is supervised around all areas. • Ensure your desk and immediate area are tidy and pose minimal or no risk. • Ensure furniture and equipment is regularly inspected for wear and tear etc. • All workstations should be equipped with adjustable height seating to aid correct posture • All visual display units should have diffused screens to prevent visual fatigue • Lighting must be adequate, in accordance with office premises legislation, to also help to prevent
visual fatigue and minimise the possibility of trips or falls • Ensure that all electrically powered equipment is switched off at close of business • Examine carpets/floors for fraying and wear and tear which may cause trips and falls • Tape down trailing cables to prevent trips • There should be clearly marked and unobstructed emergency exits from office areas of the premises • Ensure that there is adequate ventilation in office areas • There should be a first aid box held in close proximity to office areas as well as adequate firefighting
equipment in place, suitable for dealing with electrical fires
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 81 -
RISK ASSESSMENT
ACTIVITY COVERED: General – Electricity
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Electrocution, Burns, Fire, Death X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • All electrical circuits go back to RCD’s for the protection of persons in the event of a fault. • All electrical circuits go back to MCB’s for the protection of equipment in the event of overload. • See Risk Assessment on fire. • Obtain certificates form relevant contractor for fire alarm and sprinkler system. • Establish that electrical contractors have isolation procedures including “Lock Out / Tag Out”
procedures. • Establish schedules for Portable Appliance Testing (PAT) for all Portable Electrical Equipment. • Never overload extension leads and watch out for trailing cables. • • Always follow manufactures instructions when cleaning, reassembling, maintaining etc. • It is essential that the power source is isolated i.e. plugged out, before carrying out maintenance
operations • Ensure that equipment is used only for the purpose for which it was designed • Ensure the phasing on equipment is correct • Avoid spillages. If spillages occur ensure that they are immediately cleaned up and the appropriate
safety signage put in place e.g. Yellow Man Signs • All electrical equipment must be subject to regular visual inspection by the Management, and where
applicable a full maintenance schedule is adhered to
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 82 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Control of Contractors
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Incompetent persons on site X
2 Injury to contractors, employees and the public X
3 Damage to equipment and property X
4 Food Poisoning X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Occupiers Liability Act, Controls: • Establish pre-tender safety requirements for contractors • Establish policy on contractors (including requirements for vehicle's and accessories to be used) • All contractors to verify that they have safe systems of work and competent persons available in
relation to tasks they undertake (for high risk activities tasks such as working at heights, work on electrical systems and lifting operations etc.)
• Ensure contractors delivering products use correct vehicles, monitoring temperature, PPE worn. (Insomnia Site only)
• All deliveries must be checked and signed for by responsible persons, all short deliveries and damage products returned and shortages noted clearly on delivery note.
Visitors policy and procedure
Visitors Book
• • To comply with our security, fire and safety procedures all visitors to Site must sign in the visitor’s
book. • Details of the visitor(s) must be recorded in the visitor’s book. • The visitor must return to manager on their departure and the time of their departure, recorded in
the visitor’s book. • It is the responsibility of the person meeting the visitor(s) to ensure that they sign the visitor in and
that the visitor(s) returns to sign out upon departure.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON: Manager
- 83 -
RISK ASSESSMENT
ACTIVITY COVERED: Welfare – Maternity Employee
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Nausea /Headaches X
2 Absence from work X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, HSA - Code of Practice Controls:
• In order to comply with the Regulations, the company must carry out a risk assessment of the areas in which the employee works. In order to do this the company needs to be notified of the condition.
• As with other aspects of health and safety, the company is obliged to ensure there is no damage to the health and safety of either the mother or the developing child.
• Specific agents/working conditions, which potentially may increase the risk, include: excessive physical / mental pressure may cause stress and give rise to anxiety and raised blood pressure.
• Manual handling tasks, e.g., lifting boxes of paper or other stock where there is a risk of injury. Pregnant workers have reduced capacity as the pregnancy progresses and those who have recently given birth may also have limitations. Breast feeding employees are at no greater risk than other employees.
• A maternity employee who feels she may be at risk should ensure that her Manager or the HR dept. is informed so that the appropriate precautions can be taken.
• Provision is made for pregnant employees to take rest breaks in a private smoke-free room, e.g. an unoccupied room.
• Maternity Employee: An employee who has informed her employer of her condition – that she
is pregnant or that she has given birth within the past 14 weeks or that she is breast-feeding and has given birth within the past 26 weeks.
• Employees must notify their manager of their pregnancy at least 20 weeks before the end of the week your baby is due with a medical certificate, with at least 4 weeks written notice of commencement of your Maternity Leave.
• For further information, please refer to the HR procedure on Maternity Leave which can be found in the employee handbook.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employées, pregnant persons,
RESPONSIBLE PERSON:
Manager
- 84 -
RISK ASSESSMENT
ACTIVITY COVERED: Machinery - General Requirements
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Noise exposure and dust inhalation X
2 Injury due to entrapment, abrasion etc, unsafe practices, using damaged equipment
X
3 Lack of machine specific operator training X
4 Lack of safe systems of work for cleaning, maintenance and repair (i.e. effective electrical isolation)
X
5 Manual handling X
6 Inexperienced workers X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Acts Safety, Health & Welfare at Work (General Application) Regulations, European Communities (Machinery) Regulations, Planning: • Ensure all machinery is suitable for its work task. • Ensure new machinery is CE marked and has a EC Declaration of Conformity. • Ensure all machinery is correctly installed to the manufacturers specifications. • Establish a Machinery Purchasing Policy (including a 'Buy Quiet' specification). • Ensure a fault reporting system is in place and understood. Physical Controls: • Ensure all work machinery is safe to use (i.e.no damages etc.). • Ensure all machinery safe guards and safety devices (such as emergency stops, interlocks etc.) are
periodically tested and inspected. • Repair and maintenance work to be carried out under a safe system of work (i.e. lock out - tag out,
electrical isolation etc.) by competent persons. • Safety signs shall be located on / around machinery where there is a specific hazard. • Ensure general and local lighting is adequate at every machine. Management / Supervisory Controls: • Ensure all machinery is covered under a preventative maintenance program (as specified by the
manufacturer). • Ensure adequate supervision for all machines on the premises. • Ensure all machinery are commissioned by competent persons (and records are maintained). • Provide procedures for the operation, cleaning maintenance and repair of all work equipment. Training:
• Young persons and foreign workers to be trained and closely supervised in the use of machinery.
• Machine specific documented instruction / induction to be provided for all employees. • Ensure all operators of machinery are suitably trained and competent. • Ensure all operators of machinery are provided with and are familiar with safe work practices.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Manager, employees, young persons, visitors, public, contractors, inexperienced workers,
- 85 -
RISK ASSESSMENT
ACTIVITY COVERED: Welfare - First Aid & Welfare Facilities
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Lack of sufficient first aid provision on site X
2 Lack of trained first aiders X
3 Lack of adequate and sufficient welfare facilities X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations First Aid Controls: • Review current provision of first aid on site, taking into consideration:
− Coverage for all work areas and precise siting of first aid box. − Contact with hot surfaces (e.g. hot grill / Fat Fryer/ Grills) − Dangers of workplace machinery. − Contact with sharps such as knifes
• Ensure adequate provision of occupational first aiders on the site (1 first aider for each shift). • Ensure emergency medical contact information is widely available and employees are instructed in
the procedure. • Ensure all first aider training is to HSA standard.
Controls: • Ensure existing facilities are kept clean and in good working order. • Ensure toilet room fittings are checked on a daily basis for any damage. • Provide adequate number of hard-back seats in the workers canteen. • Rest facilities should be sufficient in number to accommodate the maximum number of people who
might need to use them at any one time. • Provide adequate storage facilities for work gear for all employees (i.e. lockers for work gear). • Provide facilities for changing clothing into / out of work-wear.
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 86 -
RISK ASSESSMENT
General - Electricity
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Electrocution/Burns X
Fire/Explosion X
Death X
Lack of safe systems of work for cleaning, maintenance X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Acts, Safety, Health & Welfare at Work (General Application) Regulations, Fire Services Act Controls:
• All electrical circuits go back to RCD’s for the protection of persons in the event of a fault. • All electrical circuits go back to MCB’s for the protection of equipment in the event of
overload. • See Risk Assessment on fire. • Conduct PAT tests on all electrical equipment
Management / Supervisory Controls: • All staff must be made aware of the location of the Main Power Switch • Provide a sufficient number of electrical outlets, to avoid the use of double-adapters • Use of suitably qualified electricians i.e. RECI qualified • Routine inspections e.g. sockets and the training of staff to be proactive in reporting faults
that they observe • Planned maintenance of electrical installations and equipment • Incorporate safe systems of work e.g. tag out • Keep electrical cables and equipment dry at all times • Ensure there is an adequate number of appropriate fire extinguishers in place i.e. Powder,
CO2, – Staff must be trained in their use • Ensure a fire alarm system and smoke detectors are in place and regularly tested • Isolate generator if present on site • Control and fuse boxes must be kept locked and accessed by authorised personnel only • Ensure adequate supervision on the premises. • Obtain electrical certificate from RECI registered electrician in respect of conformance with
the National Wiring Rules (ET101). • Obtain certificates form relevant contractor for fire alarm and sprinkler system. • Establish schedules for Portable Appliance Testing (PAT) for all Portable Electrical
Equipment. Training:
• Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 87 -
RISK ASSESSMENT
Welfare - Emergency Evacuation
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Electrocution/Burns X
Fire/Explosion X
Death X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Acts Safety, Health & Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) Controls:
• Strictly adhere to the maximum people allowed on the premises • Ensure emergency floor plan is in places throughout the building identifying all fire exits and
routes on the premises. • Fire extinguisher, assembly points in place. • Fire exits are always kept unobstructed and clearly defined on the premises and lit up. Never
allow fire exits to become blocked. • Emergency evacuation procedures of the premises are clearly communicated to personnel. • Fire drills must be completed twice annually • Maintenance of fire extinguishers, hoses, blankets carried out and records kept on file. • Fire exits signs must be in working order and illuminated throughout.
Management / Supervisory Controls:
• Training must be provided to all personnel in the use of fire extinguishers. • Follow the emergency procedures. • Ensure there are recognised code words for these evacuation processes by management. • System in place for dispersion of all employees, particular attention to people with disabilities. • Ensure adequate training of staff and management in these situations. • Ensure there is pre-prepared written instructions on file and all communicated to the relevant
personnel. Training:
• Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 88 -
RISK ASSESSMENT
General - Fire
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Electrocution/Burns X
Fire/Explosion/Death X
Inhalation of toxic fumes X
Lack of safe systems of work X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Acts, Safety, Health & Welfare at Work (General Application) Regulations, Fire Services Act Controls: • Fire Extinguishers and Blankets are installed throughout the premises • Maintenance records are kept in the Safety File. • Emergency Lights are checked regularly. • Smoke and heat detectors are checked regularly • Emergency exits are kept clear at all times. Management / Supervisory Controls:
• Ensure that fire alarm and smoke alarm are fitted, working and regularly tested • Ensure that firefighting equipment i.e. extinguishers and hose reel are in place and regularly
tested • Staff must be trained in the use of firefighting equipment • Ensure controlled storage of combustibles and flammables • There must be routine inspections of fire exits. They must be kept unobstructed and unlocked
during opening hours. Fire doors must open outwards or slide. • All staff must be advised of the location of the Emergency Assembly Point and the various
escape routes to use to access this location in the case of an emergency. The escape route taken should depend on the individual’s location within the premises
• There should be adequate safety signage in place e.g. Fire Point, Emergency Exit – Keep Clear, Emergency Assembly Point etc.
• Gas cylinders must be d upright and chained in place and empty cylinders kept separate from full ones.
• Fire extinguisher must suit the combustible materials in the area i.e. Type A, B or C • Ensure emergency evacuation procedure is in place and all emergency contact numbers are
placed on site for everyone to see. • Ensure all personnel are informed of the evacuation procedure for the premises. • Provide fire drills twice annually. • Ensure emergency signs are in place and in working order. • Maintenance people must carry fire extinguishers with them during maintenance procedures.
Training: • Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED: Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON: Manager
- 89 -
PART (D5): Site Risk Assessments
- 90 -
RISK ASSESSMENT
ACTIVITY COVERED: Access and Egress
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Trip over matts X
2 Doors/ Fire escapes locked X
3 Slip, trip or fall X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, requires that safe access and egress be maintained in all areas of work. Controls:
• All storage areas and corridors must remain unobstructed at all times.
• Adequate lighting will be provided and maintained in all areas.
• Fire doors will be kept closed, and Emergency Exit Doors will be kept unobstructed at all times. • Set Down" storage zones will be allocated for incoming goods in the storage or general floor area. • All access/egress routes must be kept free of obstructions e.g. cartons, pallets, wrapping materials,
etc. • Floor surfaces will be maintained in a safe, clean and even condition throughout by daily
cleaning/washing routine and regular maintenance. • Emergency lighting must be in place and in working order in case of emergency or power failure • Suitable emergency exits signs are to be in place at relevant doorways • All access/egress routes must be kept free of obstructions e.g. trailing cables, pallets, cages, etc. • Floor surfaces must be maintained in a safe, clean and even condition by daily cleaning/polishing
routine and regular maintenance – spills are to be cleaned up immediately • Under no circumstances are goods to be left on stairs i.e. a major trip hazard • Clean up any spills • Keep walk way clear • Use step ladders and do not climb on shelves • Ensure all training is in English and any other language that is understood. Management / Supervision Controls: • Ensure supervision is adequate for the safe work (especially for new employees). • Provide operating, cleaning and maintenance procedures for the • Tasks such as cleaning and maintenance to be carried out under supervisor of a senior person only. • Sliding doors must be regularly inspected/maintained to prevent injuries/incidents. Automatic doors
must not lock closed in an emergency situation i.e. preventing egress. Training:
• Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons
ASSESSMENT BY
Mary Mooney
PERSONS AFFECTED:
Employees, Customers, Suppliers, contractors
RESPONSIBLE PERSON:
Manager
- 91 -
RISK ASSESSMENT
ACTIVITY COVERED: Air Conditioning Units
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Excessive heat/cold X
2 Inadequate maintenance X
3 Physical, Tiredness X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• A reasonable temperature should be provided for all employees to work under • (There is no maximum temperature stated under the regulations but as a guideline a minimum
comfortable working temperature for indoor sedentary workers is 17.5 degrees centigrade). • Inspection & maintenance of the system to be completed by qualified personnel. • Ensure that all areas are well ventilated and that windows can be opened for circulation of fresh
air when air conditioning units are not in use Training • Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Maintenance Contractors,
RESPONSIBLE PERSON:
Manager
- 92 -
RISK ASSESSMENT
ACTIVITY COVERED: Automatic Doors
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Entrapment X
2 Door collapse X
3 Impact incidents X
4 Weather Conditions
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Regular maintenance/inspection of automatic doors i.e. ensure runways and wheels are properly maintained and lubricated and that bottom rail channel or guide is kept free of dust and grime.
• If a door is found to be faulty it must be taken out of commission. An ‘Out of Order’ sign must be placed on the door to indicate same.
• Ensure that there are markings on the doors e.g. ‘Automatic Door’ to prevent individuals walking into doors if they fail to open.
• Ensure that pallets, displays etc. are not d in close vicinity to doors which may thus hinder operation of same.
• It is absolutely essential that safe access and egress through doors is possible in an emergency.
Training • Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Maintenance Contractors,
RESPONSIBLE PERSON:
Manager
- 93 -
RISK ASSESSMENT
ACTIVITY COVERED: Miscellaneous Electrical Equipment
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Electrocution, Burns, Fire, Death X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Always follow manufactures instructions when cleaning, reassembling, maintaining etc. • It is essential that the power source is isolated i.e. plugged out, before carrying out maintenance
operations • Ensure that equipment is used only for the purpose for which it was designed • Ensure the phasing on equipment is correct • Avoid spillages. If spillages occur ensure that they are immediately cleaned up and the appropriate
safety signage put in place only when dry mopping is not possible. e.g. Yellow Man Signs • All electrical equipment must be subject to regular visual inspection by the Management, and where
applicable a full maintenance schedule is adhered to. • Establish that electrical contractors have isolation procedures including “Lock Out / Tag Out”
procedures. • Establish schedules for Portable Appliance Testing (PAT) for all Portable Electrical Equipment. • Never overload extension leads and watch out for trailing cables.
Training • Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 94 -
RISK ASSESSMENT
ACTIVITY COVERED: Slips, trips & falls
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Trip over matts X
2 Doors/ Fire escapes locked X
3 Slip, trip or fall X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act Safety, Health and Welfare at Work (General Application) Regulations Planning Controls:
All, storage areas and corridors must remain unobstructed at all times.
Adequate lighting will be provided and maintained in all areas.
Fire doors will be kept closed, and Emergency Exit Doors will be kept unobstructed at all times. Controls: • Set Down" storage zones will be allocated for incoming goods in the storage or general floor area. • All access/egress routes must be kept free of obstructions e.g. cartons, pallets, wrapping materials,
etc. • Floor surfaces will be maintained in a safe, clean and even condition throughout by daily
cleaning/washing routine and regular maintenance. • Keep walk way clear • Use step ladders, do not climb on shelves, never leave out on the shop floor • Ensure all training is in English and any other language that is understood. • Mats are kept flat, no curls and right up to the perimeter and kept dry. • Stock on floor must be pick up immediately • Spillages must be dry mopped immediately, once spotted, stand over it and call a second person to
assist. Never leave spillages unattended. • Clean up any spills, if you see a spillage, stand over it .DO NOT LEAVE IT UNATTENDED. Call a
member of staff to assist and get it cleared up immediately. Dry mop always. Management / Supervision Controls: • Ensure supervision is adequate for the safe work (especially for new employees). • Operating, cleaning and maintenance procedures are in place for the Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY
Mary Mooney
PERSONS AFFECTED:
Employees, Customers
RESPONSIBLE PERSON:
Manager
- 95 -
RISK ASSESSMENT
ACTIVITY COVERED: Customer & Children Safety
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Trips, Slips & Falls X
2 Serious Injuries using Escalators/Stairs
3 Children running around X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations Planning Controls:
All storage areas and corridors must remain unobstructed at all times.
Adequate lighting will be provided and maintained in all areas.
Fire doors will be kept closed, and Emergency Exit Doors will be kept unobstructed at all times. Controls: • Ensure all signage is in place, Lift signs, escalators signs, no running policy signs in Site • Brief your staff and management team to remind older people and families to use the lift as this is a
safer option. • Brief your staff to promote a “No running policy” • Set Down" storage zones will be allocated for incoming goods in the storage or general floor area. • All access/egress routes must be kept free of obstructions e.g. cartons, pallets, wrapping materials,
etc. • Floor surfaces will be maintained in a safe, clean and even condition throughout by daily
cleaning/washing routine and regular maintenance. • Keep walk way clear • Ensure all training is in English and any other language that is understood. • Mats are kept flat, no curls and right up to the perimeter and kept dry. • Stock on floor must be pick up immediately (zero tolerance) • Spillages must be dry mopped immediately, once spotted, stand over it and call a second person to
assist. Never leave spillages unattended. • Clean up any spills, if you see any spillages, stand over it .DO NOT LEAVE IT UNATTENDED. Call a
member of staff to assist and get it cleared up immediately. Dry mop always. • Ensure supervision is adequate for the safe work (especially for new employees). • Operating, cleaning and maintenance procedures are in place for the • Ensure all personnel complete health & safety inductions and are trained in the hazards and risks to
themselves and customers in
ASSESSMENT BY
Mary Mooney
PERSONS AFFECTED:
Employees, Customers, RESPONSIBLE PERSON: Manager
RISK ASSESSMENT
- 96 -
ACTIVITY COVERED: Cuts and Contusions
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Cuts and Contusions These may arise from breakages,
slippage, Impact with equipment, fittings, obstacles or
general trips and falls.
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act Safety, Health & Welfare at Work (General Application) Regulations, Planning: • All shelving and storage units on the premises will be maintained in good condition with damaged or
dangerous fittings and fixtures being promptly removed. Controls: • Waste material, empty cartons, cases, will not be allowed to accumulate except in designated areas.
Breakages and spillages will be dealt with immediately. • Provide separate bins, clearly labelled for waste disposal i.e. Glass only, • When using knives ensure you cut away from the body • Ensure that all breakages and spillages are dealt with immediately and the appropriate safety
signage put in place where required. Dry mop spills immediately. • Shelving and storage units will be maintained in good condition • Damaged shelving or display units will be promptly removed as will damage shopping baskets and
trolley’s etc. • Packing materials, boxes, pallets, cases etc. will not be allowed to accumulate except in designated
storage areas to minimise the risk of slips, trips and falls • A first aid kit will be held on the premises at all times so that incidents of a minor nature can be dealt
with • A trained first aider will be available on the premises at all times to treat incidents of a minor nature. • Specific visual checks required.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, customers, contractors, visitors
RESPONSIBLE PERSON:
Manager
- 97 -
RISK ASSESSMENT
ACTIVITY COVERED: Chemical Agents
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Fire X
2 Contact with oils, solvents and other hazardous substances X
3 Spills and leaks X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) European Communities (Classification, Packaging, Labelling and of Dangerous Preparations) Regulations, 2001 HSE - HSG 51 - The Storage of Flammable Liquids in Containers Controls: • Provide chemical awareness training to employees required to work with chemicals and other
hazardous substances. • Provide SDS sheets for all substances used on company premises. • Ensure SDS sheets are available at work locations. • Provide documented work procedures for the storage, handling and use of hazardous substances. • Provide suitable and adequate storage facilities for chemicals. • Ensure all hazardous chemical storage areas are clearly and suitably signed. • Ensure adequate PPE is provided to employees required to handle chemical agents. • Follow instructions on labels paying particular attention to R phases. Notes: PPE for the handling of chemical agents should take into consideration the chemicals to be handled. The following guidelines apply:
− All PPE to be CE marked. − All PPE should also conform to a European technical standard applicable for the product. − Gloves and aprons for handling chemicals should be made available.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, contractors and visitors
RESPONSIBLE PERSON:
Manager
- 98 -
RISK ASSESSMENT
ACTIVITY COVERED: Housekeeping
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls Fire, Obstruction of fire exits
smoke and toxic fumes / personnel injury / property damage / environmental pollution
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, 1981 Controls: • Ensure firefighting equipment and fire exits is kept clear at all times • Regular inspections should be undertaken to prevent accumulation of waste (rubbish particularly on
fire routes and around mess facilities. • Strict housekeeping controls and removal of waste is paramount on this premise. • All materials delivered must not be piled excessively as this a serious imminent danger of stacks
collapsing. • A pedestrian walk way must be put in place where materials are being stacked outside or in areas. • All waste and empty containers must be disposed on in a separate area and taken off the site. • Supervision provided on site to ensure good housekeeping practice is employed. • Housekeeping is supervised around all areas. • Ensure your desk and immediate area are tidy and pose minimal or no risk. • Ensure furniture and equipment is regularly inspected for wear and tear etc. • All workstations should be equipped with adjustable height seating to aid correct posture • All visual display units should have diffused screens to prevent visual fatigue • Lighting must be adequate, in accordance with office premises legislation, to also help to prevent
visual fatigue and minimise the possibility of trips or falls • Ensure that all electrically powered equipment is switched off at close of business • Examine carpets/floors for fraying and wear and tear which may cause trips and falls • Tape down trailing cables to prevent trips • There should be clearly marked and unobstructed emergency exits from office areas of the premises • Ensure that there is adequate ventilation in office areas • There should be a first aid box held in close proximity to office areas as well as adequate firefighting
equipment in place, suitable for dealing with electrical fires
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 99 -
RISK ASSESSMENT
ACTIVITY COVERED: Floor Treatment
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, falls causing serious injuries,
X
Chemical use causing rashes respiratory issues X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls:
• The Management must be on the lookout for wear and tear on floors e.g. fraying of carpets. This can lead to serious trips and falls. Such floors should be replaced/repaired as a matter of priority. Staff must notify the management if they see such problems
• Management should inspect stairs at regular intervals throughout the year for wear tear &damage.
• Where a floor has been washed it is essential that the necessary safety signage is put in place e.g. ‘Yellow Man’ signs only use this is it is not possible to dry mop.
• Where floor treatment machines are used e.g. washer/buffers, they should be done so after
business hours if possible. This reduces the risk of customer slippages and trips over the long extension cords
• Where floor cleaning machines are used, care should be taken that the correct plugs, sockets, fittings and recharger units are used
• Protective gloves should be worn by staff who are replenishing such machines with cleaning chemicals, polishes and detergents as many of these substances contain irritants and toxins
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 100 -
RISK ASSESSMENT
ACTIVITY COVERED: Shop Floor
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Fire X
2 Harassment from abusive behaviour, possible theft, illness with stomach ache/nausea from inadequate control of stock rotation of food products, trips, slips and falls.
X
3 Spills and leaks X
4 Slips, trips and falls
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, The Food Hygiene Regulations EC 852/2004 - Planning: • Strictly adhere to use by dates on all food products. • On-going housekeeping • FIFO (First in First Out) in place for stacking all shelves. • Check use by dates on food products. Controls: • Waste material, empty cartons, cases, sacks or jars will not be allowed to accumulate except in
designated areas. Goods or waste will never be d near exits. • Breakages and spillages will be dealt with immediately. Management / Supervisory: • • Ensure mats are in place at entrance to Site and all floors are kept clean and dry at all times • Monitoring escalators very closely, position staff member close to this area • Ensure fixtures are secure and all pins fully stocked • Ensure side frames are fully stocked and safely secured with risers as needed • Gas bottles must be stored safely and chained. • On-going monitoring of floors for any dropped products, hangers, stock etc. pick up immediately • Food products must be safely and hygienically handled and staff must observe good personal
hygiene practices. • Ensure all deliveries are clearly labelled with use by dates. • Be up to date and act in accordance with all legal requirements and relevant legislation. • Use separate storage in this instance for pressurized cans and confectionery products. • Do not over stack boxes. Stack safely and secure all sections. • Obey all safety signs and note fire exits on the premises. • Specific visual checks required on a daily basis. • Fire exits and safety signs must be in place throughout. • All out of date products must be disposed of immediately.
ASSESSMENT BY: Mary Mooney
PERSONS AFFECTED employees, contractors and customers
- 101 -
RISK ASSESSMENT
ACTIVITY COVERED: Cash on the premises -
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Physical - threat of violence X
2 Nips from cash Registers X
3 Lack of documented specific instruction X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Repair / replace defective parts and electrical switches on the cash registers by competent person. • Periodically check unit parts for safety • Provide full training for staff on procedures to follow regarding cash on the premises (follow company
procedure). • If there is a threat of robbery or violence stay calm and listen carefully, do not use a loud or
aggressive tone, call for help in this situation immediately and discreetly via the system set up by the shop
• Ensure certain areas are secure, cash office and appropriate rooms locked at all times. Report any defective equipment to facilities
• When banking cash ensure you have someone with you. • Only sound an alarm if you feel it is safe to do so. • Avoid confrontation. Do not get involved in a physical situation. Do not try to apprehend anyone even
if you have had training in self-defense techniques. Management / Supervision Controls: • Ensure effective isolation procedure is in place • Periodic evaluation of personnel. • Do not leave papers all over, keep area tidy. • Provision of training to deal with intruders/violent activity
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY
Mary Mooney
PERSONS AFFECTED:
Employees, Customers
RESPONSIBLE PERSON:
Manager
- 102 -
RISK ASSESSMENT
ACTIVITY COVERED: Staff Security
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Physical - threat of violence from customers X
2 Panic attacks X
3 Burglary/Break ins X
4 X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Security procedures for staff are in place (refer to security protocols).
• Ensure safes, locks are in good working order.
• Provide Staff training on security measures (Intruder alarm, panic alarm, access control)
• Safe is fitted with a time lock
• Advising our staff to co-operate with and not resist the perpetrators, in an event of injury.
• Providing counselling and post-trauma help where required.
• Having a male staff member on duty where possible at all times.
• Training staff how to handle complaints from aggressive customers.
• Using video surveillance cameras on the premises including CCTV systems.
• Refer to Guidance on Violence at work Booklet (HSA)
ASSESSMENT BY
Mary Mooney
PERSONS AFFECTED:
Employees, Customers
RESPONSIBLE PERSON:
Manager
- 103 -
RISK ASSESSMENT
ACTIVITY COVERED: Engineers Working on Sites
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Physical - X
2 Slips, trips and falls X
3 Burns X
4 Shock X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Checklist to be completed checklists before work starts). • All Engineers have read and signed Risk assessment. • Area kept clear of trip hazards • Lock out machines where required • Use correct Manual Handling techniques • Report any issues to site manager • Records all defects on engineer’s report
ASSESSMENT BY
Mary Mooney
PERSONS AFFECTED:
Employees, Engineers
RESPONSIBLE PERSON:
Manager
- 104 -
RISK ASSESSMENT
ACTIVITY COVERED: Passenger/Good Lifts on sites
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Fire X
2 Trapped in lifts X
3 Power Failure/ Breakdowns X
4 Suffocation X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Check the signage in the lift for sharp corners that may cause a hazard. • Ensure sign in place “DO NOT USE LIFT IN THE EVENT OF AN EMERGENCY” • Where Lifts are Goods and Passenger take care that passenger and goods are separated to
avoid collisions or rolling cages etc. • The lifts have the normal safety features in accordance with the requirements of the EU Lifts
Directive (95/16/EC), lifts are serviced in compliance to standards.
• Facilities are responsible for ensuring that all statutory inspections are carried out as required and
for maintaining appropriate records. Lifts are regularly maintained.
• Each lift is provided with an emergency intercom, emergency lighting and emergency bells.
• Telephone numbers of whom to contact in the event of entrapment in a lift as listed on the inside
of the lift.
• Emergency contact number is available for service company in the event of a breakdown
• Each lift has a sign indicating the maximum load, e.g. ‘maximum number of persons’.
• Staff are required to report any defects they notice in the lifts, in particular the following faults:
- Lift stopping substantially above or below the fixed floors
- Lift doors not closing fully
- Unusual noises or bumping of the lift cabin during travel between floors etc.
• Training for rescuing people that may get trapped should be provided annually to management.
• Ensure the alarm bell is tested and working regularly.
• Ensure adequate lighting is available to all lifting landings.
• Do not overload Goods Lift during stock transfer
• Staff must use door hold red button for lift control while loading lift (where installed)
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 105 -
RISK ASSESSMENT
ACTIVITY COVERED: Stairs
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips causing serious injuries X
2 Trips and Falls X
3 X
4 X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• The stairs are never to be used for storage factors, regardless of seasonal factors leading to lack of space elsewhere
• Ensure that there is sufficient lighting on the stairs at all times
• If manual handling on stairs is unavoidable, special care and attention must be paid to same
• It is essential that there is a regular inspection/maintenance procedure in operation for the stairs as trips or falls in this area can have extremely serious or fatal consequences
• Loose covering materials on the floor are too replaced immediately if identified.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, customers
RESPONSIBLE PERSON:
Manager
- 106 -
RISK ASSESSMENT
Stacking/Racking/Shelving
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Lack of safe systems of work X
Collapse of materials X
Slips, trips & falls X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act, Safety, Health & Welfare at Work (General Application) Regulations, Controls: • Products and Materials must be d separately in designated areas. • Products and Materials should be on purpose built racking & shelving. • Erect signage in Site area warning staff not to stack unsafely. • Advise staff on corrective actions to be taken in the case of split/collapsed pallets or packaging • SWL should be displayed • Ensure mezzanine is safe, gates to be secured. Management / Supervisory Controls: • Ensure adequate supervision on the premises • Inspections of racking to be done for any damages or unsafe stacking Training:
• Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 107 -
RISK ASSESSMENT
ACTIVITY COVERED: Maternity Employee
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Nassau /Headaches X
2 Absence from work X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, HSA - Code of Practice Controls:
• In order to comply with the Regulations, the company must carry out a risk assessment of the areas in which the employee works. In order to do this the company needs to be notified of the condition.
• As with other aspects of health and safety, the company is obliged to ensure there is no damage to the health and safety of either the mother or the developing child.
• Specific agents/working conditions, which potentially may increase the risk at Luxottica, include: • Excessive physical / mental pressure may cause stress and give rise to anxiety and raised blood
pressure. • Manual handling tasks, e.g., lifting boxes of paper or other stock where there is a risk of injury.
Pregnant workers have reduced capacity as the pregnancy progresses and those who have recently given birth may also have limitations. Breast feeding employees are at no greater risk than other employees.
• A maternity employee who feels she may be at risk should ensure that her Manager or the HR
Business Partner is informed so that the appropriate precautions can be taken. • Provision is made for pregnant employees to take rest breaks in a private smoke-free room, e.g.
an unoccupied room.
• Maternity Employee: An employee who has informed her employer of her condition – that she is pregnant or that she has given birth within the past 14 weeks or that she is breast-feeding and has given birth within the past 26 weeks.
• Employees must notify their manager of their pregnancy at least 20 weeks before the end of the week your baby is due with a medical certificate, with at least 4 weeks written notice of commencement of your Maternity Leave.
• For further information, please refer to the HR procedure on Maternity Leave which can be found in the employee handbook.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Female employees,
RESPONSIBLE PERSON:
Manager
- 108 -
RISK ASSESSMENT
General - Fire
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Electrocution/Burns X
Fire/Explosion/Death X
Inhalation of toxic fumes X
Lack of safe systems of work X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act, Safety, Health & Welfare at Work (General Application) Regulations, Fire Services Act Controls: • Fire Extinguishers and Blankets are installed throughout the premises • Maintenance records are kept in the Safety File. • Emergency Lights are checked regularly. • Smoke and heat detectors are checked regularly • Emergency exits are kept clear at all times. Management / Supervisory Controls:
• Ensure that fire alarm and smoke alarm are fitted, working and regularly tested • Ensure that firefighting equipment i.e. extinguishers and hose reel are in place and regularly
tested • Staff must be trained in the use of firefighting equipment • Ensure controlled storage of combustibles and flammables • There must be routine inspections of fire exits. They must be kept unobstructed and unlocked
during opening hours. Fire doors must open outwards or slide. • All staff must be advised of the location of the Emergency Assembly Point and the various
escape routes to use to access this location in the case of an emergency. The escape route taken should depend on the individual’s location within the premises
• There should be adequate safety signage in place e.g. Fire Point, Emergency Exit – Keep Clear, Emergency Assembly Point etc.
• Gas cylinders must be d upright and chained in place and empty cylinders kept separate from full ones.
• Fire extinguisher must suit the combustible materials in the area i.e. Type A, B or C • Ensure emergency evacuation procedure is in place and all emergency contact numbers are
placed on site for everyone to see. • Ensure all personnel are informed of the evacuation procedure for the premises. • Provide fire drills twice annually. • Ensure emergency signs are in place and in working order. • Maintenance people must carry fire extinguishers with them during maintenance procedures.
Training: • Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons • Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
- 109 -
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 110 -
RISK ASSESSMENT
ACTIVITY COVERED: General – Electricity
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Electrocution, Burns, Fire, Death X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • All electrical circuits go back to RCD’s for the protection of persons in the event of a fault. • All electrical circuits go back to MCB’s for the protection of equipment in the event of overload. • See Risk Assessment on fire. • Obtain certificates form relevant contractor for fire alarm and sprinkler system. • Establish that electrical contractors have isolation procedures including “Lock Out / Tag Out”
procedures. • Establish schedules for Portable Appliance Testing (PAT) for all Portable Electrical Equipment. • Never overload extension leads and watch out for trailing cables.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 111 -
RISK ASSESSMENT
ACTIVITY COVERED: Fire Safety - Rubbish - Waste Materials
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Rubbish - paper and paper based products Fire (i.e. from arson, discarded smoking materials (including cigarettes),
Smoke and toxic fumes / personnel injury / property damage / environmental pollution
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, 1981 Controls: • Ensure stockpiles of combustible rubbish materials remain as small as is practicable. • Ensure that rubbish bags are left out for collection shortly before collection. • Review provision of firefighting capacity to manage fires in waste. • Ensure Rubbish is not left up against building for collection for any long periods. • Ensure existing fire extinguishers are near rubbish. • Ensure firefighting equipment is kept clear at all times
Training:
• Ensure all personnel complete health & safety inductions and are trained
Provide training on all site-specific activities
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 112 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Control of Contractors
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Incompetent persons on site X
2 Injury to contractors, employees and the public X
3 Damage to equipment and property X
4 Food Poisoning X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Occupiers Liability Act, 1995 Controls:
• All contractors will have been approved by Head office and safety documentation will be on file. • All contractors to verify that they have safe systems of work and competent persons available in
relation to tasks they undertake (for high risk activities tasks such as working at heights, work on electrical systems and lifting operations etc.)
• All deliveries of Products must be checked and signed for by responsible persons, all short deliveries and damage products returned and shortages noted clearly on delivery note.
• Deliveries must be d away immediately, particularly perishable and frozen products, other products must be d in 90 minutes.
• Contractors who perform specialist tasks on our premises e.g. electricians are required by law to have proof of their ability to carry out such tasks e.g. holding a RECI certificate
• Delivery staff to our premises are also required to have proof that they have adequate training for the tasks they perform i.e. manual handling etc.
• Contractors will not use our Company’s access equipment (e.g. ladders or steps) or electrical equipment.
• Contractors are to take every reasonable measure to restrict customer access to their work area e.g. fencing or warning signs. In extraordinary circumstances where contractors are working in areas accessed by customers, cables should be taped down and relevant warning signs put in place.
• Contractors are subject to contractor agreement
•
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, Public
RESPONSIBLE PERSON:
Manager
- 113 -
RISK ASSESSMENT
Maintenance Contractors
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Risk of serious or fatal injury to persons on inadvertent re- activation of equipment during maintenance work
X
Fire/Explosion X
Death X
Slips, trips & falls X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act, Safety, Health & Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) Controls:
• All maintenance workers are trained, experienced and authorized to carry out the jobs assigned to them.
• Insurance details, safety statement and training records must be provided prior to contract. • All maintenance personnel are trained in the Hotels isolation procedure and the application of
these procedures to the jobs they are doing. • Maintenance is carried out by trained and authorized persons only. • PPE and adequate equipment is used at all times. • Trip hazards are not created or left unattended. • Isolation procedure is always used. • Guards removed from isolated machinery are always replaced immediately after maintenance. • Edges or access routes made unsafe through maintenance are cordoned off from use and
signed appropriately, until they are made safe. Management / Supervisory Controls:
• All maintenance personnel are trained in the company’s Permit to Work Procedure. • Maintenance employees are trained in safe Manual handling. • Contractors must provide an up to date safety statement and demonstrate competence to work
safely. • Portable 110v electrical equipment is to be used for outdoor work and confined space work,
with25v inspection lead lamps. Training:
• Ensure all personnel complete health & safety inductions and are trained • Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, young persons, apprentices, visitors and the public
- 114 -
RISK ASSESSMENT
Emergency Evacuation
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
Electrocution/Burns X
Fire/Explosion X
Death X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health & Welfare at Work Act, Safety, Health & Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) Controls:
• Strictly adhere to the maximum people allowed on the premises • Ensure emergency floor plan is in places throughout the building identifying all fire exits and
routes on the premises. • Fire extinguisher, assembly points in place. • Fire exits are always kept unobstructed and clearly defined on the premises and lit up. Never
allow fire exits to become blocked. • Emergency evacuation procedures of the premises are clearly communicated to personnel. • Fire drills must be completed twice annually • Maintenance of fire extinguishers, hoses, blankets carried out and records kept on file. • Fire exits signs must be in working order and illuminated throughout.
Management / Supervisory Controls:
• Training must be provided to all personnel in the use of fire extinguishers. • Follow the emergency procedures. • Ensure there are recognised code words for these evacuation processes by management. • System in place for dispersion of all employees, particular attention to people with disabilities. • Ensure adequate training of staff and management in these situations. • Ensure there is pre-prepared written instructions on file and all communicated to the relevant
personnel.
Training:
• Ensure all personnel complete health & safety inductions and are trained • Young persons and foreign workers to be trained and closely supervised. • Ensure all staff are provided with and are familiar with safe work practices. • Only trained competent persons
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 115 -
RISK ASSESSMENT
ACTIVITY COVERED: Electrical (Fixed Systems) Fuse Boards etc.
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
Use of electricity always poses significant hazards to users. Misuse
of electricity can result in fire, explosion, personal injury and even
death.
LOW MED HIGH
1 Electrocution X
2 Lack of periodic maintenance X
3 Fire X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, ETCI - The Management of Electrical Safety at Work Controls: • Ensure all fixed electrical equipment (distributions panels, breaker panels etc.) are identified and
maintained as part of a preventative maintenance programme (and in agreement where such equipment is on leased).
• Ensure operating and maintenance documentation is available. • Records to be maintained of inspections and checks. • Ensure contractors working on fixed electrical equipment (including electrical generators) are
competent.1
• Conduct periodic testing of RCD's. • Ensure that electrical supply systems at company premises are maintained to ETCI standards (in
agreement with owners where such equipment is on leased or rented property). • Ensure no 'live' electrical work is carried out. • Establish a safe system of work for work on fixed electrical equipment (e.g. LOTO). • Ensure all workplace waste machine distribution panels have blanking plates to prevent accidental
access to live conductors. • Remove all manuals, PPE and other items from electrical / control distribution boxes on fixed waste
machines.
Notes: 1 - Electrical contractors may be members of organisations such as RECI (Register of Electrical
Contractors of Ireland) 2 - RCD - Residual Current Devices
3 - ETCI - Electro Technical Council of Ireland
4 - LOTO - Lock out / Tag out
risks are controlled by conformance to established electrical safety standards, the proper
design/destination of electrical load requirements, the installation of electrical equipment by trained
electricians, the carrying out of routine Inspections and planned maintenance and the establishment of
safe systems of work, for electricians engaged in maintenance work, such as fuse removal and tag out.
Only authorized electricians are allowed to work on electrical installations.
Main power switch is located in the Electrical Room and should be clearly identified. This room is
normally a restricted area for authorized staff only.
- 116 -
Staff will be instructed according to the following safety guidelines.
1. Broken, ineffective or damaged electrical equipment, such as loose connections and frayed cables
must be reported to the supervisor. Ensure that no one can come into contact with such equipment
until it is repaired.
2. Ensure that there is clear access to switchboards and other similar installations, in case isolation is
required in an emergency.
3. Assume all electrical circuits are alive until certain they are not so.
4. Switch off at socket before removing plug.
5. Learn what to do in case of electrical shock. Before attempting rescue, be sure that the source is
Isolated.
6. Switch off when you have finished with the equipment.
7. Beware of burn marks or discoloration of plugs.
The following practices are unsafe and are not permitted.
1. Attempted unauthorized use, repair or maintenance of equipment or installations.
2. Improvising a junction box, e.g. jamming wires into sockets with matchsticks, pens or any foreign
objects.
3. Running power tools from lamp sockets so that they cannot be earthed.
4. Inserting a plug into the wrong socket.
5. Using the wrong fuse for the current the equipment is carrying.
6. Hanging cables on nails or leave them lying around where they can get damaged or wet.
7. Use of equipment with the earth wire pulled out of its terminal.
8. Use of cracked or damaged plugs or sockets.
9. Compiling wires into plugs.
10. Trailing wires over used floor area.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 117 -
RISK ASSESSMENT
ACTIVITY COVERED: Ladders/steps
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Falls from ladders/Kick stools X
2 Use of inadequate or poorly maintained ladders/Kick stools X
3 Lack of training X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
" All ladders manufactured to EN131. " SWP in place for safe use, handling and storage of ladders and kick stools, these must be read
and sign off by all personnel. " Ensure 6 monthly inspections are carried out on ladders & weekly inspections recorded " Only trained authorised personnel to operate this equipment " Ensure all ladders are suitable for the task (dispose of any damaged ladders). " Ensure preventative maintenance programme is in place. " Ensure height equipment used meet current safety standards. " Do not allow any home-made ladders to be used on the site. " All Ladders should be footed and tied such that they will not slip or slide while in use. " Ladders & steps is stored in a correct manner and not out in public areas, never leave out on the
shop floor
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees and contractors and inexperienced workers
RESPONSIBLE PERSON:
Manager
- 118 -
RISK ASSESSMENT
ACTIVITY COVERED: Working at Heights
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Falls (injury to persons) X
2 Injury to persons from falling tools and materials X
3 Damage to equipment X
4 Lack of training and competency or personnel working at height X
5 Use of unsuitable access equipment and work platforms X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • All heights work is carried out in accordance with Safety, Health and Welfare at Work (General
Application) Regulations. • Ensure all ladders and stepladders are suitable for the task (dispose of any damaged ladders). • Ensure window cleaners are aware of their duties under the Safety, Health and Welfare at Work Act,
and Safety, Health and Welfare at Work (General Application) Regulations, • Ensure ladders are part of any periodic inspection and preventative maintenance programme. • Ensure ladders used meet current safety standards. • Do not allow any home-made ladders to be used at the Site. • Check weather conditions prior to working at height outside. • Induction training to include the safe use of working at heights equipment.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, inexperienced workers and contractors
RESPONSIBLE PERSON:
Manager
- 119 -
RISK ASSESSMENT
ACTIVITY COVERED: Handling, moving, & storage of Pallet Trucks
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Collisions (injury to persons) X
2 Manual Handling injuries X
3 Cuts & lacerations X
4 Crush injuries X
5 X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Staff must be trained in the correct usage of Pallet Trucks and the associated hazards • SWL must never be exceeded • Pallet trucks must never be overloaded. • Pallet trucks must be checked prior to use for damage • All Safety notices should be read and understood. • If experiencing difficulty with using the pallet truck get help. • All operators have appropriate training on how to operate this machinery. • Daily checks are carried out. • Enforce use of PPE. • Maintenance is carried out as per manufacturers handbook. • When a truck is not in use it should be safely d with the front wheels turned to pervert it from moving • Loads on damaged pallets should not be picked up. • To another too quick without stopping first. • Do not allow pallet truck to “shock load” by dropping from one level • Never put your hands or feet under or between the pallet truck Always wear safety shoes when
operating this equipment. • Never pick up a load with only one fork or try to position the load with only the fork tips. • Hand pallet trucks are not to be used by an operator that is not physically capable of safely
manoeuvring the hand pallet truck with the load. • Never exceed the rated capacity of the hand pallet truck and always distribute the loads evenly over
the width and length of the forks. The capacity of the Manual Pallet truck is always on a plate over the middle wheel of the pallet truck.
Training:
• Ensure all personnel complete health & safety inductions and are trained • SSWP in place for training and must be signed off by all personnel.
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, inexperienced workers and contractors
RESPONSIBLE PERSON:
Manager
- 120 -
RISK ASSESSMENT
ACTIVITY COVERED: Handling & Operating Compressors
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Noise induced hearing loss X
2 Manual Handling injuries X
3 Eye injuries X
4 Electrocution X
5 X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Staff must be trained in the correct use and operating of compressors and the associated hazards • Goggles and ear defenders must be worn • Compressor must be checked prior to use for damage • All Safety notices should be read and understood. • If experiencing difficulty with using the compressor always look for help. • Compressor training must be completed and signed off by all personnel • Regular inspection of compressor • Encourage staff reporting of leaks and faults • Keep all leads and cables and air hoses tidy when not in use • Keep away from any combustible materials
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, inexperienced workers and contractors
RESPONSIBLE PERSON:
Manager
- 121 -
RISK ASSESSMENT
ACTIVITY COVERED: Handling & Operating Gas Cylinders
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Burns X
2 Manual Handling injuries X
3 Inhalation of helium X
4 Electrocution X
5
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls:
• Staff must be trained in the correct use and operating of gas cylinders the associated hazards • If experiencing difficulty with using the gas cylinder always look for help. • Training must be completed and signed off by all personnel • Encourage staff reporting of leaks and faults • Keep away from any combustible materials • Regular inspection of connections on cylinder and ensure cylinders are fully chained and out of
the reach of children • Use the trolley provided to move cylinders • Keep cylinders upright and chained at all times • Take care when inflating the balloons
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, inexperienced workers and contractors
RESPONSIBLE PERSON:
Manager
RISK ASSESSMENT
- 122 -
ACTIVITY COVERED: Stock Storage (Lock ups) and Stock Room
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls X
2 Fire, Obstruction of fire exits
3 Overloading of shelves and racks causing collapse and falling on staff below
4 Incorrect use of FLTs and ladders
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls: • • Ensure firefighting equipment and fire exits is kept clear at all times • Regular inspections should be undertaken to prevent accumulation of waste (rubbish particularly on
fire routes and around mess facilities. • Strict housekeeping controls and removal of waste is paramount on this premise. • All materials delivered must not be piled excessively as this a serious imminent danger of stacks
collapsing. • A pedestrian walk way must be put in place where materials are being stacked outside or in areas. • All waste and empty containers must be disposed on in a separate area and disposed of as per
regulations. • Manager provided on site to ensure good housekeeping practice is employed. • Never any combustibles products within 1 meter of light or water sprinklers. Ensure signage is posted
to warn personnel. • Never heavy boxes up on high levels, keep at least 1 meter from light fittings • Never block fire exits in this area • Housekeeping is supervised around all areas.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
RISK ASSESSMENT
- 123 -
ACTIVITY COVERED: Yard, Car Parks & Outside Area
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Vehicle Impacts X
2 Collisions X
3 Slips, trips and falls X
4
5
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • The yard and car park area should be subject to a formal weekly inspection by the management • The Management must identify possible trip hazards or deteriorating condition of surface and put
remedial action in place to correct same • The formal weekly inspection should also observe manhole covers, to see if they have come loose
from their housing or have been moved completely. This constitutes a serious risk in terms of falls • It is essential that good housekeeping is practiced in the yard and car park. • The management should be on the lookout for ladders, steps or other items which could constitute a
security problem • There should be a speed limit in operation in the car park i.e. 10 kph. Cars must never exceed this
limit as you may have children running out from behind vehicles • Signs to be erected directing the public where they are allowed access and where access is
prohibited. • No access is available to restricted areas • All pathways are kept clear and free from obstacles • Emergency Exit routes are clearly signposted • No hazardous materials or equipment are left in areas to which the public have access • Every effort is made by all employees to safeguard visitors and customers. • Adequate lighting must be in place. Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, inexperienced workers and contractors
RESPONSIBLE PERSON:
Manager
- 124 -
RISK ASSESSMENT
ACTIVITY COVERED: Loading and Unloading of deliveries
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls X
2 Fire, Obstruction of fire exits
X
3 Overloading of shelves and racks causing collapse and falling on staff below
X
4 Incorrect use of cages X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls:
• Restricted access for all deliveries is controlled via the manager. • Spilled or dropped loads and other loose items should be removed from traffic routes as soon as
possible. • There is safe means of access and egress to driving positions. • Strict adherence to speed limit on site and adhere to signs 5 K per hour. • High vis vests/jackets to be worn by all personnel • Loading and unloading of vehicles should take place in designated areas without obstruction to other
traffic. • Adequate clearance should be provided for safe movement of vehicles, identifying overhead or floor-
level obstructions. • To keep pedestrians away from vehicles by providing separate routes where practicable. • Movements should be properly supervised when reversing or where access is difficult or blind, using
recognised signals. • Vehicles not in use or broken down should be left where obstruction is minimised. Vehicle loads must
be both stable and secure. • All deliveries must not be piled excessively as this a serious imminent danger of stacks collapsing. Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 125 -
PART (D7): Warehouse & External Areas Risk Assessments
- 126 -
RISK ASSESSMENT
ACTIVITY COVERED: Warehouse and Stock Room
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls X
2 Fire, Obstruction of fire exits
3 Overloading of shelves and racks causing collapse and falling on staff below
4 Incorrect use of FLTs and ladders
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls: • • Ensure firefighting equipment and fire exits is kept clear at all times • Regular inspections should be undertaken to prevent accumulation of waste (rubbish particularly on
fire routes and around mess facilities. • Strict housekeeping controls and removal of waste is paramount on this premise. • All materials delivered must not be piled excessively as this a serious imminent danger of stacks
collapsing. • A pedestrian walk way must be put in place where materials are being stacked outside or in areas. • All waste and empty containers must be disposed on in a separate area and disposed of as per
regulations. • Manager provided on site to ensure good housekeeping practice is employed. • Never any combustibles products within 1 meter of light or water sprinklers. Ensure signage is posted
to warn personnel. • Never heavy boxes up on high levels • Never block fire exits in this area • Housekeeping is supervised around all areas.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 127 -
RISK ASSESSMENT
ACTIVITY COVERED: Operating Forklifts
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Collisions & crush injuries X
2 Muscular-skeletal injury X
3 Overloading of shelves and racks causing collapse and falling on staff below
X
4 Incorrect use of FLTs and ladders X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls: • Daily pre- start checks are carried out and recorded • Enforce use of PPE. • Erect warning signs. • Maintenance is carried out as per manufacturer’s handbook. • Speed limits are restricted to 8 kilometres. • Operator always faces in the direction of travel. • Seat belts are worn. • None to stand on the lift truck forks nor to be elevated except with the use of lift truck basket
attachment that complies with requirements. • None to use mobile phones or other non-work-related devices while operating the forklift. • Do not exceed the rated capacity of the lift truck • Never operate while under the influence of alcohol or drugs, including prescribed drugs. • Remove the keys when the forklift is not in use and park it so as not to present a danger to anyone. • All forklifts should be inspected every 12 months to certify there safe working load. Only trained and
competent person can do this. • Persons in the vicinity of the forklifts should be advised of its operation (flashing lights and audible
sounds when reversing, sound horn to warn others when moving). • A diesel forklift truck should not be operating for prolonged periods indoors, the loading bay door
should be opened to ensure adequate ventilation whilst the machine is operating.
Training:
• Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 128 -
RISK ASSESSMENT
ACTIVITY COVERED: Handling, moving, & storage of Pallet Trucks
ASSESSMENT OF RISK
SIGNIFICANT HAZARDS LOW MED HIGH
1 Collisions (injury to persons) X
2 Manual Handling injuries X
3 Cuts & lacerations X
4 Crush injuries X
5 X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Staff must be trained in the correct usage of Pallet Trucks and the associated hazards • SWL must never be exceeded • Pallet trucks must never be overloaded. • Pallet trucks must be checked prior to use for damage • All Safety notices should be read and understood. • If experiencing difficulty with using the pallet truck get help. • All operators have appropriate training on how to operate this machinery. • Daily checks are carried out. • Enforce use of PPE. • Maintenance is carried out as per manufacturers handbook. • When a truck is not in use it should be safely d with the front wheels turned to pervert it from moving
• Loads on damaged pallets should not be picked up. • To another too quick without stopping first. • Do not allow pallet truck to “shock load” by dropping from one level • Never put your hands or feet under or between the pallet truck Always wear safety shoes when operating this
equipment. • Never pick up a load with only one fork or try to position the load with only the fork tips.
• Hand pallet trucks are not to be used by an operator that is not physically capable of safely manoeuvring the hand pallet truck with the load.
• Never exceed the rated capacity of the hand pallet truck and always distribute the loads evenly over the width and length of the forks. The capacity of the Manual Pallet truck is always on a plate over the middle wheel of the pallet truck.
Training:
• Ensure all personnel complete health & safety inductions and are trained • SSWP in place for training and must be signed off by all personnel.
ASSESSMENT BY:
Mary Mooney
PERSONS AFFECTED:
Employees, inexperienced workers and contractors
RESPONSIBLE PERSON:
Manager
- 129 -
RISK ASSESSMENT
ACTIVITY COVERED: Loading and Unloading of deliveries
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls X
2 Fire, Obstruction of fire exits
X
3 Overloading of shelves and racks causing collapse and falling on staff below
X
4 Incorrect use of cages X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Act, Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, Controls:
• Restricted access for all deliveries is controlled via the manager. • Spilled or dropped loads and other loose items should be removed from traffic routes as soon as
possible. • There is safe means of access and egress to driving positions. • Strict adherence to speed limit on site and adhere to signs 5 K per hour. • High vis vests/jackets to be worn by all personnel • Loading and unloading of vehicles should take place in designated areas without obstruction to other
traffic. • Adequate clearance should be provided for safe movement of vehicles, identifying overhead or floor-
level obstructions. • To keep pedestrians away from vehicles by providing separate routes where practicable. • Movements should be properly supervised when reversing or where access is difficult or blind, using
recognised signals. • Vehicles not in use or broken down should be left where obstruction is minimised. Vehicle loads must
be both stable and secure. • All deliveries must not be piled excessively as this a serious imminent danger of stacks collapsing.
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 130 -
PART (D8): Workshop Risk Assessments
- 131 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment –Angle grinders/Stone Grinders
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all grinders is used for the task • Ensure you are trained in the use of these grinders • Eye protection - clean ANSI rated safety glasses and face shield. • Hearing protection - used for noisy machines and operations. • Hand protection - leather or canvas work gloves. • Ensure that the bench or floor-mounted tool is securely mounted to surface. • Ensure electrical cords are grounded, switch is not damaged, and there are no exposed wires. • Assure machine has anti restart device in case electric service is interrupted during use. • Make sure all guards are in place and properly adjusted. • Check that wheels are rated for a higher speed than the machine RPM and that the grinder tool rest
gap to wheel is no larger than 1/8 inch. • Conduct a “ring" test for all new stones. This will ensure no cracks, breaks or chips are present. • Inspect before use. • Never wear loose clothing or jewellery in these areas. • Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • Only designated properly trained staff to use. • Always adhere to warnings and signage in place
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 132 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment –Hand Tools/Impact Tools/Drills
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
4 Flying particles
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all equipment is used for the task • Ensure you are trained in the use of all work equipment • Inspect all equipment before use • Ensure only suitably selected hand tools appropriate for the task are available and utilised • Never wear loose clothing or jewellery in these areas.
Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • Wear appropriate PPE as required in your training • Hand/Impact tools should only be maintained and sharpened by trained and competent personnel. • Only designated properly trained staff to use. • Always adhere to warnings and signage in place
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 133 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Brazing & Welding
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all equipment is used for the task • Ensure you are trained in the use of all work equipment • Inspect all equipment before use • Never wear loose clothing or jewellery in these areas.
Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. Ensure this is maintained in good condition
Wear appropriate PPE as required in your training • Only designated properly trained staff to use. • Store correctly and away from electrical source and flammable chemicals • Always adhere to warnings and signage in place
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 134 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Chemical Agents
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Fire X
2 Contact with, solvents and other hazardous substances X
3 Spills and leaks X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Reach Regulations (Registration Evaluation and Authorisation of Chemicals) Safety, Health and Welfare at Work (Chemical Agents) Regulations, including the Code of Practice European Communities (Classification, Packaging, Labelling and of Dangerous Preparations) Regulations, 2001 HSE - HSG 51 - The Storage of Flammable Liquids in Containers Controls: • Provide chemical awareness training to employees required to work with chemicals and other
hazardous substances. • Provide SDS sheets for all substances used on company premises. • Ensure SDS sheets are available at work locations. • Provide documented work procedures for the storage, handling and use of hazardous substances. • Provide suitable and adequate storage facilities for chemicals. • Ensure all hazardous chemical storage areas are clearly and suitably signed. • Ensure adequate PPE is provided to employees required to handle chemical agents. • Follow instructions on labels paying particular attention to R phases.
ASSESSMENT BY:
M Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
- 135 -
RISK ASSESSMENT
ACTIVITY COVERED: General - Housekeeping
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Slips, Trips, Falls Fire, Obstruction of fire exits
smoke and toxic fumes / personnel injury / property damage / environmental pollution
X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts Safety, Health and Welfare at Work (General Application) Regulations, Fire Services Act, 1981 Controls: • Regular inspections should be undertaken to prevent accumulation of waste (rubbish particularly on
fire routes and around mess facilities. • Strict housekeeping controls and removal of waste is paramount in the Workshop. • Housekeeping is supervised around all areas. • Ensure furniture and equipment is regularly inspected for wear and tear etc. • Lighting must be adequate, in accordance with office premises legislation, to also help to prevent
visual fatigue and minimise the possibility of trips or falls • Ensure that all electrically powered equipment is in good condition • Examine floors for wear and tear which may cause trips and falls • Tape down trailing cables to prevent trips • There should be clearly marked and unobstructed emergency exits from office areas of the premises • Ensure that there is adequate ventilation in the workshop • Store gas and chemicals in designated area
Training:
Ensure all personnel complete health & safety inductions and are trained
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers, Public
RESPONSIBLE PERSON:
Manager
- 136 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Work Equipment in workshop
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all equipment is used for the task • Ensure you are trained in the use of all work equipment • Inspect all equipment before use • Never wear loose clothing or jewellery in these areas.
Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • Wear appropriate PPE as required in your training • Always adhere to warnings and signage in place on equipment
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 137 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Bench Mounted Vices
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all equipment is used for the task • Ensure you are trained in the use of this vice
• Inspect all equipment before use
• Keep the stationary jaw at a length of slightly beyond the working table to keep the long pieces away from interfering. In fact, always have a glance over the work surface and see for yourself whether the table or the surface holds firm under duress.
• Keep the vise and material size at a substantially compatible range.
• Check the clamping of the vise on the surface to see whether it offers full clamping.
• Never attempt to widen the jaws of the vise more than they have been designed for.
• Stay away from the handle extension and extra clamping pressure to ensure you don’t damage your work surface and vise.
• Don’t proceed to tighten the vise more than is required. Hand pressure on a vise is designed to hold until limited lining.
• Replace the part or the vise immediately if you notice stress fractures.
• Never attempt to weld the vise by self-repairing.
• Never wear loose clothing or jewellery in these areas.
• Conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • Wear appropriate PPE as required in your training i.e shield, goggles and safety glasses • Always adhere to warnings and signage in place on equipment
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 138 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Hydraulic Bench Press
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Eye injury/cuts and abrasions X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • Ensure all equipment is used for the task • Ensure you are trained in the use of this equipment • Inspect all equipment before use • Never wear loose clothing or jewellery in these areas.
Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • Wear appropriate PPE as required in your training • Always adhere to warnings and signage in place on equipment
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 139 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Pressure Steam Cleaner
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Electric shock from wet environment X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
4 Steam/Burns X
ACTIONS REQUIRED TO REDUCE THE RISKS: Compliance with: Safety, Health and Welfare at Work Acts, Safety, Health and Welfare at Work (General Application) Regulations, Controls: • The steam cleaner should be fixed in one place, with permanent wiring to the supply. This is
because the parts of cleaners that most often fail are the flexible mains cable and its connections to the plug and to the cleaner.
• Try to route the cables away from the work area, and not across paths where they might get caught and pulled, or run over and damaged. This includes any extension cable, because it too will be most likely to fail at its connections at the plug and the socket.
• Ensure there is a residual current device (RCD), or an earth monitoring device in the electrical supply to the cleaner. These devices will detect most dangerous failures and cut off the supply.
• Regularly check for any signs of damage to the plug, splits or cuts in the cable sheath, or any slippage of the cable in the cable grip at either end. You should not be able to see the brown, blue or green and yellow coloured wires inside. Check this before you use the cleaner, or once a shift if it is in constant use.
• Ensure all equipment is used for the task • Ensure you are trained in the use of this equipment • Never wear loose clothing or jewellery in these areas.
Inspection and preventative maintenance programme in place. • Work equipment conforms to current safety standards and certificate of conformance kept on file. • Do not use defective equipment. • Regularly ensure cleaner is maintained and repairs done by competent trained personnel • Wear appropriate PPE as required in your training • Always adhere to warnings and signage in place on equipment
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
- 140 -
RISK ASSESSMENT
ACTIVITY COVERED: Work Equipment – Hazardous Substances (Acetylene/Nitrogen)
ASSESSMENT OF RISK SIGNIFICANT HAZARDS
LOW MED HIGH
1 Collapse from intake X
2 Use of inadequate or poorly maintained equipment X
3 Untrained staff X
4 Fire/Explosion X
• ACTIONS REQUIRED TO REDUCE THE RISKS:
• Compliance with: • Safety, Health and Welfare at Work Acts, • Safety, Health and Welfare at Work (General Application) Regulations,
Controls: Nitrogen
• When opening nitrogen cylinders or pipelines lines, insure that you are in a well-ventilated space. Bleed off pressure slowly. A confined space with nitrogen present is a killer.
• Avoid directly breathing nitrogen, when using it. A respirator will not save you if the percentage of nitrogen in the atmosphere increases to 90%, displacing oxygen down to around 11%.
• Only a self-contained breathing apparatus can be used in this type of atmosphere. The results of overexposure to nitrogen can be sudden and immediate. If oxygen the level fall below 18%, seek a safe environment immediately.
• In the event of an emergency Immediately call 911, then put on an masks, to attempt rescue of the person.
• Always test confined space atmospheres and continuously monitor it if compressed nitrogen gas is being used in that atmosphere for purging.
• NEVER open a vessel that is under a nitrogen purge to look into it, without first having a proper PPE on and operating. The effects of nitrogen poisoning to the body is immediate, and workers have been known to lose consciousness and fall into vessels that were open under a nitrogen purge.
• Shut off all cylinders and nitrogen supply tanks when finished with use. Properly secure cylinders and tanks to a non-moveable structure. All empty and full containers should be labelled.
• Stores away from ignitions sources and cage securely
Acetylene
• Store acetylene cylinders in a well-protected, well-ventilated, dry place, away from heating devices or combustible materials
• Use acetylene from cylinders only through pressure-reducing regulators. Do not use acetylene at pressures greater than 15 psi.
• Open the acetylene valve slowly, 1/4 to 1/2 turn. This will permit an adequate flow of gas. Never
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open the valve more than 1 1/2 turns of the spindle.
• Keep sparks, flames, and heat away acetylene cylinders.
• Turn the acetylene cylinder so that the outlet will point away from the oxygen cylinder. Do not interchange hose, regulators, or valve apparatus intended for oxygen with those intended for
acetylene.
• . Use only approved hoses and fittings with acetylene equipment. Pure copper, or copper alloys containing 67 to 99 percent copper, must not be used in piping or fittings for handling acetylene (except blowpipe or torch tips).
• Test for leaks with soapy water–not with an open flame.
• Make no attempt to transfer acetylene from one cylinder to another, refill an acetylene cylinder, or mix any other gas or gases with acetylene.
• Keep valves closed on empty cylinders.
• Should an acetylene cylinder catch fire, use a wet blanket to extinguish the fire. If this fails, spray a stream of water on the cylinder to keep it cool.
• Crack each cylinder valve for an instant to blow dirt out of the nozzles before attaching the pressure regulator. Do not stand in front of the valve when opening it.
• Always adhere to warnings and signage in place
ASSESSMENT BY:
M. Mooney
PERSONS AFFECTED:
Employees, Contractors, inexperienced workers
RESPONSIBLE PERSON:
Manager
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PART (E): Appendices
Appendices
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Appendix 1 - Recommended First Aid Kit Contents & Trained First Aiders
Appendices
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The table and notes below give a broad indication of the type of first-aid equipment and supplies which should be provided, be conveniently located and kept up to date.
* Note 1: Where more than 50 persons are employed, pro rata provision should be made. ** Note 2: Where mains tap water is not readily available for eye irrigation, sterile water or sterile normal saline (0.9%) in sealed disposable containers should be provided. Each container should hold at least 20ml and should be discarded once the seal is broken. Eye bath/eye cups/refillable containers should not be used for eye irrigation due to the risk of cross infection. The container should be CE marked. *** Note 3: Where mains tap water is not readily available for cooling burnt area.
Materials First-aid travel kit contents
First-aid box contents
1 to 10 persons
11 to 25 persons
26 to 50 persons Note * 1
Adhesive plasters
20 20 20 40
Sterile eye pads (no.16) (bandage attached)
2 2 2 4
Individually wrapped triangular bandages
2 2 6 6
Safety pins
6 6 6 6
Individually wrapped, sterile, unmedicated wound dressings medium (no.8) (10*8cms)
1 2 2 4
Individually wrapped, sterile, unmedicated wound dressings medium (no.9) (13*9cms)
1 2 6 8
Individually wrapped, sterile, unmedicated wound dressings medium (no.3) (28*17.5cms)
1 2 3 4
Individually wrapped disinfectant wipes
10 10 20 40
Paramedic shears
1 1 1 1
Pairs of examination gloves
3 5 10 10
Sterile water where there is no clear running water See Note ** 2
2*20mls 1*500mls 2*500mls 2*500mls
Pocket face mask
1
1
1
1
Water-based burns dressing small (10*10cms) See Note*** 3
1 1 1 1
Water-based burns dressing large See Note *** 3
1 1 1 1
Crepe bandage (7cm)
1 1 2 3
Appendices
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This table shows the number of qualified Trained Occupational First Aiders required in the Workplace.
Trained Personnel The following members of staff have been trained to provide first aid in an emergency: Name: Certificate Number: Expiry Date: _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________ _________________________ __________________ _________________
Type of Workplace Maximum number of employees present at any one time
Number of Occupational First-Aiders
Up to 49 1 if Safety Statement Risk Assessment shows it necessary.
50 to 149 Minimum 1
150 to 299 Minimum 2
Factories, Construction Sites, Surface Mines and Quarries
More than 300 1 extra for every 150 employees or part thereof.
Underground Mines 1 for every 10 employees or part thereof.
Up to 99 1 if Safety Statement Risk Assessment shows it necessary.
100 to 399 1
400 to 699 2
Other Workplaces
More than 700 1 extra for every 300 employees or part thereof.
Appendices
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Appendix 2 - Principles of Manual Handling Technique
Appendices
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8 Principles of Manual Handling
1. Assess the area and the load
2. Adopt a broad stable base
3. Bend Knees
4. Keep back as straight as possible
5. Take a firm grip of the load
6. Keep arms in line with trunk of body
7. Keep Load close to your centre of gravity (Naval)
8. Turn your feet in the direction of the movement
Appendices
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Appendix 3 - Electrical Equipment Tests
Appendices
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Recommended electrical inspection and testing schedule1 for offices
Equipment/ Environment User Checks Formal Visual Inspection
Combined Inspection and
Testing
Battery operated (less than 20 volts)
No2 No No
Extra low voltage (less than
50 volts AC) e.g. telephone equipment, low voltage
desk lights
No2 No No
Information technology; e.g. desktop computers, VDU
screens
No2 Yes Every 2-4 years
No if double insulated –
otherwise up to 5
years
Photocopiers, fax
machines; NOT hand held.
Rarely moved
No2 Yes
Every 2-4 years
No if double
insulated –
otherwise up to 5
years
NOT hand held. Moved
occasionally, e.g. fans,
table lamps, slide projectors.
No2 Yes
Every 2-4 years
No
Double insulated
equipment: HAND HELD e.g. some floor cleaners
Yes Yes
6 months-1 year
No
Earthed Equipment (Class
1): e.g. electric kettles,
toasters, some floor
cleaners
Yes Yes
6 months-1 year
Yes
1-2 years
Cables (leads) and plugs
connected to the above
Yes Yes
6 months-4 years
depending on the type of equipment it
is connected to
Yes
1-5 years
depending on the type of equipment it
is connected to
1 Experience of operating the inspection and testing schedule outlined in the table over a period of
time, together with information on faults found, should be used to review the frequency of inspection. It should also be used to review whether and how often equipment and associated leads and plugs should receive a combined inspection and test. This may be reviewed and decided upon either by a manager, with guidance from the relevant competent person, or by the team carrying out the electrical inspections.
2 “No” means no formal, recorded checks, but users should always visually inspect equipment to be
used, and respond to any evidence of fault or damage. Note: Inspection and testing requires a higher degree of competence than visual inspections, but may be
carried out after limited training using one of the test kits now available commercially. Equipment is plugged into the kit and an array of indicators identifies whether the equipment is properly earthed etc. This work can be contracted to a qualified electrician. Equipment that fails on test should be taken out of service and subject to repair or maintenance.
Appendices
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Appendix 4 - Schedule of Emergency Equipment Checks
Appendices
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FIRE FIGHTING EQUIPMENT
INVENTORY OF FIRE FIGHTING EQUIPMENT Number of Water Extinguishers ____________________ Number of Foam Extinguishers
Number of Co2 Extinguishers ____________________ Number of Powder Extinguishers ____________________ Number of Hose Reels ____________________ Number of Fire Blankets ____________________
LOCATION OF FIRE FIGHTING EQUIPMENT
TYPE SIZE NUMBER LOCATION
Appendices
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Appendix 05 - Record of Safety Statement Communication
Appendices
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Record of Safety Statement Communication
Date Name Signature
Comments
Appendices
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Appendix 06 – Martin Food Equipment Ltd Accident Report Forms
Appendices
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Appendix 7 - Safety Meeting / Training Minutes
Appendices
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SAFETY MEETING / TRAINING MINUTES Date of Meeting / Training:
Training Topics:
•
•
•
Meeting Topics:
•
•
•
Additional Items Raised: •
•
•
•
Items to be Actioned: •
•
•
•
Meeting Attended By:
Print Name:
Signature:
Appendices
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Appendix 8 - Safety Induction for New Employees
Appendices
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SAFETY INDUCTION FOR NEW EMPLOYEES Topic Completed - Yes / No / NA
1. Health and Safety Policy
2. Responsibilities of Employees
3. Safety Meetings and Consultation with Employees
4. Safety Training in the Workplace
5. Emergency Procedures – Emergency Procedures – Emergency Evacuation Procedure – Location of First Aid Kits – What to do in the event of an accident, who to report accidents and incidents to
6. Prohibition of Smoking, Drugs & Alcohol in the Workplace
7. Good housekeeping practices
8. Welfare Facilities
9. Prohibition of Bullying & Harassment in the Workplace
10. Disciplinary Action for Safety Breaches
11. Procedure for Reporting Accidents & Incidents
12. Good Manual Handling Practices in the Workplace
13. Use of Personal Protective Equipment - mandatory PPE in the workplace - additional PPE for certain work tasks - where to obtain PPE when required
14. Work Activity Risk Assessment
15. General Safety Procedures (if relevant to the employees work activities, discuss safe use of the ladders, manual handling, forklifts, power tools, engineers working on customer sites etc) list the procedures discussed and demonstrated: ______________________________________ ______________________________________________ ______________________________________________ ______________________________________________
Appendices
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16. Other Items Discussed During Induction _______________________________________ _______________________________________________ _______________________________________________ _______________________________________________ _______________________________________________
17. Have copies of relevant certificates of competency been received e.g.: Manual handling, fire, first aid, etc.
I have attended and understood the safety topics discussed at this induction. I hereby agree to work in accordance with and abide by all safe working rules and procedures at Martin Food Equipment Ltd. ________________________________ ________________________________ New Employee (Print Name) New Employee (Signature) ________________________________ Date ________________________________ Trainer
