Marie Catherine Clotilde Joubert

Marie Catherine Clotilde JoubertCurriculum Vitae

SUMMARY

PERSONAL INFORMATIONSURNAME JoubertFIRST NAMES Marie Catherine ClotildeKNOWN AS Cloe

LANGUAGESEnglishAfrikaans

NOTICE PERIOD Immediate WORK EXPERIENCE

POSITION COMPANY DATESenior Bid Administrator ICT-Works (Pty) Ltd Mar 2015 – Jul 2015Tender and Proposal Administrator Inter-Active Technologies (Pty) Ltd Mar 2010 – March 2014

Bid Officer

Systemsfusion (liquidated) re-employed by Global Data Logistix (same management) Mar 2009 to January 2010

Bid Office Manager Microsoft Oct 2004 to Feb 2009

PA Temping at FNB Sep 2004 to Oct 2004Owner Mobile Sweet Business Mar 2004 to Aug 2004 Bid Manager / Commercial Secretary Marconi Communications Oct 2003 to Mar 2004Partner Snooker and Pool International Feb 2003 to Dec 2003Tenders Manager Phillips Business Systems

Telecommunications A division of Phillips SA , then became AST Networks a division of AST Group

Aug 1997 to Feb 2003

Mac Resource / Project Co-Coordinator Gemini Consulting Jan 1997 to Jul 1997Personal Assistant Momentum Health Medical Aid Mar 1996 to Dec 1996Personal Assistant Aegis Insurance Jan 1995 to Mar 1996Personal Assistant Drive Magazine Jun 1994 to Dec 1994Assistant Administration Clerk Technical Management Solutions Apr 1994 to May 1994Office Administrator Management Solutions Jan 1994 to Apr 1994

Secretarial Prototype Services Jan 1993 to Jan 1994Cashier Timber City Jun 1991 to Nov 1991Secretary Quality Service Kitchens Mar 1991 to Jun 1991Trainee Shipping Clerk / Administrator Cargo Masters Jan 1991 to Feb 1991

MARIE CATHERINE CLOTILDE JOUBERTCURRICULUM VITAE

SURNAME : Joubert

FIRST NAME : Marie Catherine Clotilde (known as Cloe)

LANGUAGES : EnglishAfrikaansBasic French

EDUCATION : Secondary EducationDe La Salle Holy Cross CollegeHighest Grade Completed: Grade 12 (1990)

Subjects:- Physical Science- English- Afrikaans- Mathematics- Geography- Biology

COURSES ATTENDED : Kelly Greenoaks, Rosebank - 1992Business AdministrationBusiness CommunicationsBusiness Presentation / EntertainmentTravelBasics of LawBasics of Public Relations

COMPUTER PACKAGES : - MS Project- MS Exchange- MS Office Suite- MS PowerPoint- MS Word- Paint Brush- MS Excel- MS Outlook Express- MS Publisher- MS Windows Messaging- MS Outlook


COMPANY : ICT-Works (Pty) Ltd

PERIOD OF EMPLOYMENT : March 2015 to July 2015

POSITION : Senior Bid Administrator

DUTIES : Short term contract

A. Document Management and Document Database Cleanup

1. Reformatted and cleaned up past documentation from past bids from the last 2 years (2013-2015) as well as any other company documents that needed reformatting, restyling and clean-up such as HR Policy documents, presentation formatting and creation.

2. Created Archives for all past bid documents that were formatted and cleaned

3. Created and completed document mapping on excel of all archive documents of past bids to upload to Qorus (a proposal and document creation software)

4. Create Template style guide documentation and implementing style guide for bid documentation and uploaded and managed on Qorus.

5. Created bid document templates from past bid documentation for re-use in future bids.

6. Skill acquired : Qorus Proposal Creation Software

Reason for Leaving: : Short term contract


COMPANY : Inter-Active Technologies (Pty) Ltd

PERIOD OF EMPLOYMENT : March 2010 to March 2014

POSITION : Tenders and Proposals Administrator

DUTIES :

B. Execute following duties:1. Define and execute on Bid Management Processes2. Define and track Bid Management measurements3. Establish a Bid Management Reporting solution4. Coordinate Bid Responses5. Coordinate Bid Response Quality Assurance6. Define and maintain Subject Matter Expertise for bid responses7. Manage collateral and professional stationary for the Bid Desk8. Assist in the commissioning and maintenance of Bid Management tools and systems9. Project time lines, with milestones, deadlines, etc.

10. Bid Plans:a. Setting responsibilities for various people to complete relevant sections of tender b. Setting out the index plan c. Highlighting special instructions from tender document in the bid plan d. Updating changes in the bid plan and forwarding updates to relevant people e. Following up with the relevant people on progress of work.

11. Setting up meetings such as: Bid, No Bid Meetings, Progress meetings 12. Minutes of meetings 13. Setting up agenda's for meetings14. Setting conference call meetings with relevant people overseas and locally. 15. Help with actual paper compilation of tender documents including:

a. Formatting of documentsb. Checking quality of language and flow of documentsc. Presentation of entire bid and flow of entire compilation.

C. BEE & Vendor Questionnaires:1. Complete Questionnaire2. Source relevant information required from internal and external sources3. Liaise with Legal4. Get authorised and signed and make sure goes through proper channels regarding

signatory’s5. Make sure all relevant documents are attached.6. Source relevant documentation if needed

D. Document Quality Control

E. General sales administration

1. Keeping Sales Status Register updated2. Q&A & compiling Sales Documents

Reason for Leaving: : TBA


COMPANY : Systemsfusion (liquidated) re-employed by Global Data Logistix (same management)

PERIOD OF EMPLOYMENT : March 2009 to January 2010

POSITION : Bid Officer

DUTIES :

A. Initially to setup Bid Office and execute following duties:1. Define and execute on Bid Management Processes2. Define and track Bid Management measurements3. Establish a Bid Management Reporting solution4. Established a Sharing Site including:

a. Reportingb. Document Sharing (Version control)c. Task listsd. Task and Responsibility Calendare. Milestone Calendarf. Template Sharingg. Standard Documentation Sharing

Note: this SharePoint site was great also for controlling access, and therefore keeping up standards of security of documents as well as retaining the documents integrity

5. Coordinate Bid Responses6. Coordinate Bid Response Quality Assurance7. Define and maintain Subject Matter Expertise for bid responses8. Manage collateral and professional stationary for the Bid Desk9. Assist in the commissioning and maintenance of Bid Management tools and systems10. Project time lines, with milestones, deadlines, etc.

B. Bid Plans:1. Setting responsibilities for various people to complete relevant sections of tender 2. Setting out the index plan 3. Highlighting special instructions from tender document in the bid plan 4. Updating changes in the bid plan and forwarding updates to relevant people 5. Following up with the relevant people on progress of work. 6. Setting up meetings such as: Bid, No Bid Meetings, Progress meetings 7. Minutes of meetings 8. Setting up agenda's for meetings9. Setting conference call meetings with relevant people overseas and locally. 10. Help with actual paper compilation of tender documents including:


C. BEE & Vendor Questionnaires:


1. Complete Questionnaire2. Source relevant information required from internal and external sources3. Liaise with Legal4. Get authorised and signed and make sure goes through proper channels regarding


D. Assisted in Document Quality Control

E. Chairing Sales Status Meetings

F. General sales administrationG. Keeping Sales Status Register updatedH. Q&A & compiling Sales Documents

REASON FOR LEAVING : Company liquidated


COMPANY : Microsoft South Africa (Pty) ltd

PERIOD OF EMPLOYMENT : Oct 2004 to Feb 2009

POSITION : Bid Office Manager

DUTIES :

A. Initially to setup Bid Office and execute following duties:2. Define and execute on Bid Management Processes3. Define and track Bid Management measurements4. Establish a Bid Management Reporting solution5. Established a Sharing Site including:

a. Reportingb. Document Sharing (Version control)c. Task listsd. Task and Responsibility Calendare. Milestone Calendarf. Template Sharingg. Standard Documentation SharingNote: this SharePoint site was great also for controlling access, and therefore keeping up standards of security of documents as well as retaining the documents integrity

6. Coordinate Bid Responses7. Coordinate Bid Response Quality Assurance8. Define and maintain Subject Matter Expertise for bid responses9. Manage collateral and professional stationary for the Bid Desk10. Assist in the commissioning and maintenance of Bid Management tools and systems11. Project time lines, with milestones, deadlines, etc. 12. Bid Plans:

a. Setting responsibilities for various people to complete relevant sections of tender b. Setting out the index plan c. Highlighting special instructions from tender document in the bid plan d. Updating changes in the bid plan and forwarding updates to relevant people e. Following up with the relevant people on progress of work.

13. Setting up meetings such as: Bid, No Bid Meetings, Progress meetings 14. Minutes of meetings 15. Setting up agenda's for meetings16. Setting conference call meetings with relevant people overseas and locally. 17. Help with actual paper compilation of tender documents including:


B. BEE & Vendor Questionnaires:1. Complete Questionnaire2. Source relevant information required from internal and external sources


3. Liaise with Legal4. Get authorised and signed and make sure goes through proper channels regarding


C. Assisted in Internal Project Management of the SQL 2005 Launch in 2005.

D. Additional Duties:1. Helping with organising events and internal & external campaigns in their entirety

(budgets; agendas; project managing the events, etc) – including liaising with event management companies and various internal parties.

2. Helping with booking of space in various publications – including liaising with publications as well as with agencies

3. Helping with General Administration work – including:a. Raising of Purchase Orders; b. Raising Work orders; making sure they are signed off and correct and that all

necessary documentation is attached.c. Keeping an up to date high level project line of events and campaignsd. Organising printing of collateral – including liaising with external printers; raising POs;

etc.4. Contributing editor on internal Microsoft Magazine “Simunye” – including:

a. Setting up interviewsb. Setting up photo shootc. Liaising with external media company

REASON FOR LEAVING : Looking for more growth


COMPANY : Mobile Sweet Business

PERIOD OF EMPLOYMENT : Mar 2004 to Aug 2004

POSITION : Owner

Selling of sweets and other productsDoing party packs for various children’s parties

REASON FOR LEAVING : Do not have right facilities and not financially viable

COMPANY : Marconi Communications

PERIOD OF EMPLOYMENT : Oct 2003 to Mar 2004

POSITION : Bid Manager / Commercial Secretary

DUTIES :

A. Co-ordinated compilation of bids incl:1. Project time lines, with milestones, deadlines, etc.

Bid Plans:2. Setting responsibilities for various people to complete relevant sections of tender3. Setting out the index plan4. Highlighting special instructions from tender document in the bid plan5. Updating changes in the bid plan and forwarding updates to relevant people6. Following up with the relevant people on progress of work.7. Setting up meetings such as: Bid, No Bid Meetings, Progress meetings8. Minutes of meetings9. Setting up agenda's for meetings10. Setting conference call meetings with relevant people overseas and locally.11. Help with actual paper compilation of tender documents.

B. Secretarial: 12. Screening commercial Director's calls13. General typing , admin work, etc for commercial Director14. Minutes of meetings15. Checking and filing of invoices , order, forms16. Contract typing17. Keeping contract files up to date , including keeping signed copies of contracts.18. Organising travel arrangements19. General Admin And typing for commercial Manager

REASON FOR LEAVING : Contract completed

COMPANY : Snooker and Pool International

PERIOD OF EMPLOYMENT : Feb 2003 to Dec 2003


POSITION : Partner

DUTIES : General running of the businessBack office administration

REASON FOR LEAVING : Business dissolved

COMPANY : Phillips Business Systems Telecommunications A division of Phillips SA , then became AST Networks a division of AST Group

PERIOD OF EMPLOYMENT : Aug 1997 to Feb 2003

POSITION : Proposal Co-ordinatorPromoted to Tenders Manager

DUTIES :

A. Proposals: 1. Configuration of Stand Alone and Networked Voice Servers on in house

configuration programme.2. Sourcing Third Party products and prices3. Sourcing Third Party products and prices4. Pricing (calculations, etc)5. Liaising with internal and external customers6. Prepare a customised presentation of file and documents in its entirety7. Basic Administration of proposals

B. Tenders:1. Ensure tenders are completed in accordance with customer's specifications2. Conduct Tender Clearance Meetings3. Ensure Terms and Conditions are forwarded to Legal Department4. Ensure Credit Verifications are carried out5. Ensure Service Department is advised of current tenders6. Source and compile responses to Technical Specification7. Check Quality of response received from Product Managers8. Determine content of tender9. Technical configuration of stand-alone and networked systems using in house

configuration programme10. Determine Gross Margin, Warranty, Installation and Maintenance Pricing, in

conjunction with the Account Managers11. Determine third party pricing for e.g. cabling12. Calculate pricing on calculation sheets with Microsoft Excel 13. Type up all relevant documentation for tenders14. Source Brochure information and Product Information for tender15. Liaising with external and internal customers16. Prepare a customised presentation of the file and documents in its entirety17. Prepare a Risk Assessment Procedure for pricing and functionality for Holland18. Source and compile commercial responses19. Ensure necessary Board Resolutions are obtained20. Incorporate Qualifications to Commercial responses into tender document21. Source and compile responses to Conditions of Contract22. Ensure Terms of Payment and penalty clauses are qualified23. Ensure Performance Guarantee is obtained24. Design Connectivity Diagrams25. Determine layout of tender responses


26. Compile Covering Letter and ensure that important points for the Client's attention are highlightedCompile Executive Summary in conjunction with the Account Managers

27. Ensure constant liaison with Account Managers with regards to the progress of the tender

28. Attend Site Meetings with Account Managers29. Review Final Response and obtain relevant signatures30. Respond to queries once tender has been lodgedUpon receipt of order, liaise with

Project Manager and Account Manager for hand-over of Tender Responses.31. Complete all basic administration for tenders (filing of work file, etc)

C. PresentationsD. Sales CD (quarterly) - Compile Product Information in presentation form onto CD for

Account Managers and Branch ManagersE. Design and compile an Interactive Presentation and transfer it to CD for Tenders and

Proposals and for presentation packagesF. Connectivity DiagramsG. Compile Product FilesH. TrainingI. Product Training to colleaguesJ. Administration

1. Updating of Top Customer List2. Operating Reports for Proposals and Tenders3. Checking tender and proposal registers4. Stationery charge outs – monthly5. Copying of CDs6. Welcome Files for new employees

Brochure Control7. Compiling Telephone Reports and updating telephone database

K. Supervisory1. Supervising Switchboard/Receptionists2. Supervising Proposal Centre, when Proposal Centre Manager out of office.

REASON FOR LEAVING : To start own business


COMPANY : Gemini Consulting

PERIOD OF EMPLOYMENT : Jan 1997 to Jul 1997

POSITION : Mac Resource / Project Co-Coordinator

DUTIES : Works as a team, handling projects for various clients throughout South Africa.Layout of presentations for consultants on Applemacs at Head Office and on project sites (PowerPoint, Excel, Word)When on project site, updating and creating an electronic filing database to keep presentations and all project information such as, Administration, work request forms, 360's, leave applications, travel and expense forms, etc.Creating templates for presentations, memos, letters, and fax cover sheets, etc. for project sites.Keeping back-ups of filing database on jazz cartridges.Travelling to project sites to help with electronic layouts of presentations.Creating and updating "Administrations", work request forms, etc for projectCo-ordinating and prioritising work from consultants.

REASON FOR LEAVING : Retrenched - worked on a contractual basis

COMPANY : Momentum Health Medical Aid

PERIOD OF EMPLOYMENT : Mar 1996 to Dec 1996

POSITION : Personal Assistant

DUTIES : Dealt with clients on telephoneDealt with brokersSorted out the underwriting mailTyping (extensive)Kept manger's diaryOrganised 5 day conference for the department (also designed and typed up own agendas and Brochures)Co-ordinated trips for managerTyped and designed presentations for the people in the departmentScreened manager's callsDistributed LOA's information on clients. This was medical information.Also helped out at the Marketing reception on lunch hours for approximately R400 per month.


COMPANY : Aegis Insurance

PERIOD OF EMPLOYMENT : Jan 1995 to Mar 1996


DUTIES : Reported to Medical Marketing Manager of Aegis' Medical ProductsDealt with brokersDealt with any queries on medical products, sent Brochures, organised agency applications for brokersDealt with Client queries - any questions on medical products for e.g. age limit, excess, premiums, benefits, etcQueries on claims, premiums, dealt with problems clients/brokers had with claims, premiums and commission.Liaised with the appropriate departments and liaised with the Client/brokerReceived and sorted out applications and forwarded them to the appropriate departmentsReceived documentation back to send to Client/brokersCo-ordinated National Trips for Manager to other branches.Sent out printouts of short term histories of claims for each branchConversed with different branch managers on marketing ideas, queries on claims and products and any general queries.Attended some meetings with the manager, with clients, brokers and other staff members.Kept track of new business every fortnight and did graphs on Microsoft WordDid quoted on medical products for clients, brokers and companies.Acquired information and figures from various medical aids for quotes.Dealt with Protea Medical Aid with queries for clients such as claims, premiums, etc.Marketed products over the telephone to brokers and individuals and organised meetings with the Manger regarding their products.Helped Medical Manager's Secretary, occasionally with typing and other secretarial workQuotes were done on Microsoft Excel in a spreadsheet format with formulas

REASON FOR LEAVING : Wanted a position that was more challenging with more involvement

COMPANY : Drive Magazine

PERIOD OF EMPLOYMENT : Jun 1994 to Dec 1994



DUTIES : Typed, answered and screened callsFiling of photographs and general correspondenceInputted data into computer network for DriveAssisted with queries on the magazineKept diary for the EditorPaid international and local contributors to the magazineKept reference of photographs used in the magazineSent film off to a film processing company for magazineLiaised with the PRO's of the motor manufacturers such as Toyota, Delta, etcAssisted the Marketing Manager on a Classic and Exotic Car Show held in the Sandton Square on 26 November 1994. For this show I liaised with the PRO of Sandton Square to organise finer details for the show.

REASON FOR LEAVING : There was not enough work to keep her busy at that stage

COMPANY : Technical Management Solutions

PERIOD OF EMPLOYMENT : Apr 1994 to May 1994

POSITION : Assistant Administration Clerk

DUTIES : Filing, making new filesPut together documents for clientsChecked documents against Clients application formsWrote out cheques, banked, typed, faxed etc.

REASON FOR LEAVING : Temporary assignment


COMPANY Management Solutions

PERIOD OF EMPLOYMENT : Jan 1994 to Apr 1994

POSITION : Office Administrator

DUTIES : Typed, curriculum vitae, invoices, business letters, general correspondenceAnswered switchboardWrote out cheques: salaries, invoices, and monthly expensesKept control of petty cash which included expenses for trips for the technician and daily expensesBankingInvoiced companies (which were owned by Managing Director of Management Solutions) daily expenses and travel expenses.Sorted out all the accounts from the year 1991Kept control of money in current accountBooked weekly air tickets for the Managing Director to Durban and backA little interviewing of candidatesAttended to clients for meetings, etcOrganised breakfasts, lunches, tea etc, for clients

REASON FOR LEAVING : Temporary Assignment

COMPANY : Prototype Services

PERIOD OF EMPLOYMENT : Jan 1993 to Jan 1994

POSITION : Secretarial

DUTIES : Typed business documents, accounts, (sales journal, receipt journal, petty cash journal, invoices, banking and receipts)Entered incoming stock into the computer, all accounts were done on an old Apple Computer and in the process of transferring these accounts to Microsoft ExcelControlled stock, delivery notes, physical stock takes, filing, general administration work, dealt a little with customers, petty cash.

REASON FOR LEAVING : Small company, no scope for growth


COMPANY : Timber City

PERIOD OF EMPLOYMENT : Jun 1991 to Nov 1991

POSITION : Cashier

DUTIES : Cashier, petty cash, stocktaking, stock control

REASON FOR LEAVING : Better prospects

COMPANY : Quality Service Kitchens

PERIOD OF EMPLOYMENT : Mar 1991 to Jun 1991

POSITION : Secretary

DUTIES : Typed - invoices, orders, receipts, general correspondenceReception, made out orders for kitchen units from factory, petty cash, filing and general office duties

REASON FOR LEAVING : RetrenchedCOMPANY : Cargo Masters

PERIOD OF EMPLOYMENT : Jan 1991 to Feb 1991

POSITION : Trainee Shipping Clerk / Administrator

DUTIES : Typed - invoices, orders, receipts, and business letters.In the process of learning to be a shipping clerk, reception, general filing and office duties

REASON FOR LEAVING : Retrenched


REFERENCESDebbie Lane: +27 83 251 6878

Emmanuel Mothibedi: +27 83 613 1652

Recommendations from past colleagues on LinkedIn:Jacye Du PlessisEnterprise Marketing Lead, Microsoft (colleague) managed me indirectly“Cloe is a very detail orientated individual, with a can-do attitude. She ensures that she is managing expectations, communicating succintly and following up appropriately. She is an individual who will make sure that the deliverable meets timeline, quality bar and quality, even if this means long hours for her. I truly enjoyed working with Cloe.” February 14, 2010James HickmanMajor Account Manager, Microsoft (colleague) managed me indirectly“Cloe is one of those people you will always remember as you travel through you career. I have worked with her on many tenders, proposal s and bids with much success! She is extremely hard working with an amazing attention to detail. She has a unique ability to juggle many many balls at the same time and is certainly someone I would recommend to any company looking for a professional, diligent and committed person.” February 16, 2010Karabo SittoProduct Marketing Manager, Microsoft (colleague) worked directly me“Cloe is a hard-working individual who is meticulous in what she does. She has a great sense of work commitment and gives fully of herself in all she does. She has great personality, and gets on well with colleagues within her organisation. She is always willing to do what it takes to meet deadlines, and avails herself to assist members in her team when the workload is uneven. Cloe is a well-balanced individual that conducts herself professionally, and is appreciated by all she has worked with, both directly and indirectly. She is definitely a valuable member in any team.” February 22, 2010

Paul MulderFinancial Services Industry Lead, Microsoft (colleague) worked with me directly

“I worked with Cloe while she was running the Bid Office at Microsoft, we collaborated on the completion of tenders to some of Microsoft South Africa's top customers. I found Cloe to be a diligent driver of processes and extremely professional in the delivery of her work and the way she conducts herself. Not only did Cloe effectively project manage the completion of tender documents ensuring that they were completed on time but would also extend herself over and above what was expected from her in terms of pro-activity and time spent on completing tenders. I would sum my comments up by saying that Cloe takes a tremendous amount of pride in her work.” February 23, 2010


Dorothy Prinsloo

Marketing Communications Manager, Microsoft South Africa (colleague) worked with me directly

“I have known Cloe for many years, first as a colleague in another division within Microsoft (I was in the Home & Entertainment division, as Hardware Product Markeitng Manager) and then as a direct colleague in the same division, the CMG (Central Marketing Group) of Microsoft South Africa. Cloe was exceptionally supportive when I joined CMG team and did not hesitate to provide me with assistance and guidance where it was needed in this new role. She understood the delivery and requirements of the division as well as the functionality of the various segments within Microsoft. She was also quite knowledgeable on the various Microsoft products and offerings. Cloe fulfilled various tasks in her role and executed on these in a timely manner. Dealing with budget amounts, purchase order amounts, and the reconciliation of these, she paid particular attention to detail. This was also evident in her role as the Bid Manager where she ensured that all the relevant and correct information was completed and submitted timeously. I would recommend Cloe in respect of any position for which she may apply and for which she qualifies. Should you require any additional information, you may contact me, Dorothy Prinsloo at Microsoft on (011) 3617414.” February 23, 2010

David SieffProduct Marketing, Microsoft South Africa and Regional Africa (colleague) worked with me directly

“Cloe has great attention to detail and excellent MS Office skills. Cloe is never afraid to help the team out when the requirement is there and always happy to impart knowledge to others.” March 9, 2010