Upload
others
View
6
Download
0
Embed Size (px)
Citation preview
Mariana Glen Homeowners Association
Welcome Homeowners
Annual Members Meeting and Budget Meeting
March 22, 2021
AGENDAEstablish Quorum
Introduce Board of Directors
Present Year-in-Review:
• Financial Statement
• Greenbelt Committee
• Architectural Review Committee
• Covenant Compliance
• Communications/Events
Ratify 2021-2022 Budget
Elect Board Members
Recognition & Awards
Drawing
Q & A
Adjourn
BOARD OF DIRECTORS
Jim Schafer, President
Jim Lees, Treasurer
Tim Tompkins, Secretary/ARC
Megan Black, ARC
Bill Gallagher, Greenbelt
Dale Thompson, At Large
Summary of Proposed Budget
1 April 2020 - 31 March 2021
2020-2021 Actual Compared to 2019-2020 Budget
Projected Actual (2020-
2021) Budget (2019-2020)
Income
--Assessments $ 84,400 $ 83,800
--Late Fees $ 366 $ -
--Prior Years' Dues and Penalties $ 15,362 $ -
--Interest $ 207 $ -
--Misc $ 1,755 $ -
--Withdraw from cash reserves $ 1,476 $ 9,940
TOTAL INCOME $ 103,566 $ 93,740
Expenses
--Landscape Maintenance $ 26,600 $ 26,600
--General Maint & Improvements $ 13,460 $ 13,400
--Fence Maintenance $ 0 $ 6,000
--Sprinkler System Rehab & Replace $ 12,307 $ 6,000
--Irrigation & Utilities $ 31,219 $ 26,500
--Admin & Prof. Fees $ 18,980 $ 9,840
--Misc $ 1,000 $ 5,400
--Transfer to Fund Balance $ - $ -
$ 103,566 $ 93,740
Greenbelt Committee
• Master sprinkler valve replaced.
• Emerald Ash Borer Treatment – roughly
half the trees treated every other year
• Planted 5 New Trees
• Garden Committee
– Refurbish beds on volunteer basis
– Work more closely with Greenbelt company
New valve
dramatically
increased
flow. Can
now water
multiple
zones at a
time,
avoiding
watering in
the heat of
the day.
See listing control pedestal? Goal is to replace and upgrade to
‘smart’ controller.
Greenbelt Committee
• Fence Replacement:
– Deferred annual payment to the fund due to
budget constraints imposed by COVID.
– Currently collected bids for 531’ on the East
border of Modena Ct.
• Minor damage from Pulse, fixed by boring
contractor.
Greenbelt Committee
• Christmas Lights:
– 2015: $3,000 of expense for not a good
product.
– 2016: Tried something new, laser lights.
– 2017: Plug failures and squirrel chews.
– 2018: HOA Board hung lights with rented lift
– 2019: HOA Board hung and removed lights
with rented lift.
– 2020: HOA Board hung lights from the ground
only.
Architectural Review Committee
There were 92 projects submitted for review during fiscal year 2020 (thru March 7).
• All eventually approved21 Landscape; 20 Roof; 19 Exterior Change; 13 Exterior Paint; 8 Patio; 4 Driveway; 3 Fence; 3 Garage Door; 1 Play Structure.
Covenant CommitteePurpose of covenants and restrictions.
Covenant Violation Sweep June 27, 2020
– Primary purpose is for obvious “neat and tidy”
violations.
– 40 Post Cards.
– In general, people are very responsive
City Code Enforcement at 962-2506. Code at
http://www.cityofloveland.org. Click on CITY
GOVERNMENT, then click on Municipal Code.
Signs continue to be the biggest problem. Please
read the rules on signs before you put one (or two)
in your yard.
COMMUNICATIONS & EVENTS
• 3 ‘Pipeline’ newsletters – Spring,
Summer and Fall 2020 were mailed.
• Easter Egg Hunt canceled (2020 and
2021)
• Fall Festival canceled.
• Garage Sale canceled.
• Proposed 2021 Garage Sale: June 11-
12.
2021 – 2022Budget
• 2019 was a “deficit spend” year, paid for
by previous years’ surpluses and a
modest dues increase.
• 2020 was intended to catch us up. But
no budget meeting meant fall back to
previous year’s budget. See above point.
• Collected significant back dues.
• Deferred fence replacement payment.
2021 – 2022Budget
• $50/year dues increase.
• Water usage and rates on the rise.
• The need for a sprinkler system
replacement fund is real and urgent.
• Fully funding sprinkler system and fence
replacement funds.
• Ensures healthy operating reserves.
2021 – 2022Budget
• Water Issues
• We are actively looking for ways to
decrease water usage and, in the process,
secure some grant money from Northern
Colorado Water.
• Denied a grant in 2021, but we will try
again in 2022.
2020 – 2021Budget Discussion
Category 2014 Actual 2021 Budget Difference
Landscape Contractor $26,600 $26,600 $ -
General Maintenance $10,868 $14,800 $3,932
Fence Replacement $2,625 $6,000 $3,375
Sprinkler System Rehab $0 $6,000 $6,000
Water and Utilities $14,760 $28,400 $13,640
Administrative $10,478 $9,660 ($818)
Misc. $4,262 $2,800 ($1,462)
Total $69,593 $94,260 $24,667
Divided by 210 Homes $331 $449
Summary of Proposed Budget
1 April 2020 - 31 March 2021
2020-2021 2021-2022
Projected Actual Proposed Budget
Income
--Assessments $ 84,400 $ 94,275
--Late Fees $ 366 $ -
--Prior Years' Dues and Penalties $ 15,362 $ -
--Interest $ 207 $ -
--Misc $ 1,755 $ -
--Withdraw from cash reserves $ 1,476 $ 285
TOTAL INCOME $ 103,566 $ 94,560
Expenses
--Landscape Maintenance $ 26,600 $ 26,600
--General Maint & Improvements $ 13,460 $ 14,800
--Fence Maintenance $ 0 $ 6,000
--Sprinkler System Rehab & Replace $ 12,307 $ 6,000
--Irrigation & Utilities $ 31,219 $ 28,400
--Admin & Prof. Fees $ 18,980 $ 9,960
--Misc $ 1,000 $ 2,800
--Transfer to Fund Balance $ - $ -
$ 103,566 $ 94,560
Board of Directors
2021 – 2022
Jim Lees (Moving)
Jim Schafer
Tim Tompkins
Bill Gallagher
Ed Belick
Dale Thompson
Marguerite Romero
Architectural Review Committee Greenbelt CommitteeMegan Black Bill GallagherTim Thompkins Dale Thompson
Jim SchaferBarbara Green
Entryway Flags Covenant ViolationsJim Williams Jim Schafer
Webmaster Bill GallagherBill Gallagher
Pipeline Newsletter Tim Tompkins Printing
Dog Waste Bags Jim LeesTim Tompkins
Entryway LightingRon Strunk
VOLUNTEERS 2020 - 2021
Garden Committee Welcome CommitteePatti Phillips Peg NelsonMarguerite Romero Peggy McCauley
Christmas Light ContestBob Eatman
Christmas LightsTim TompkinsMarguerite RomeroJim Schafer Jim PerkinsThad and Denise Walton and FamilyDale Thompson
VOLUNTEERS 2020 - 2021
Homeowners Holiday Lighting Contest
First, Renea Malara
3277 Tacanecy Pl
Second, Kelly Sievers & Penni Archambault-Sievers474 Marcellina Dr.
Third, Michael and Cristin Riley3194 6th Pl SW