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Central Texas Regional Advisory Council Trauma Service Area L Belton, Texas April 2, 2008 ESAR-VHP – Texas Disaster Volunteer Registry EMCredential Technology. March 27 th , 2008. Updated ESAR-VHP Guidelines. Assistant Secretary for Preparedness and Response (ASPR). EMCredential TM. - PowerPoint PPT Presentation
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Central Texas Regional Advisory CouncilTrauma Service Area L
Belton, TexasApril 2, 2008
ESAR-VHP – Texas Disaster Volunteer Registry
EMCredential Technology
March 27th, 2008
Updated ESAR-VHP Guidelines
ESAR-VHP (June 2007 Draft) EMCredential
Electronic registration system for recording and managing volunteer information
• Secure redundant system• Track volunteer deployments & history• Identify volunteers via queries of critical fields
Yes
Collect and verify credentials & qualifications Yes
Assign ESAR-VHP credential levels (1-4) Yes
Record volunteer health professional/emergency affiliations Yes
Identify volunteers willing to participate in a federally coordinated emergency response Yes
Update volunteer information and re-verify credentials every 6 months Yes
Assistant Secretary for Preparedness and Response (ASPR)
EMCredential Core DesignPrimary Goal – Compliance with the ESAR-VHP Guidelines
Registration
Emergency Credentialing
Verification
EMCredentialTM
Volunteer Health Professionals
• Registers Volunteers• Enters Credential Information• Sets ESAR-VHP Credential Level• Captures Relevant Training Experience
ESAR-VHP Administrator
• Manages Volunteer Database• Selects and Mobilizes Volunteers for Emergency Event• Assigns Emergency Credential Level • Maintains and Updates Credential Information• Generates Reports
On-Scene Personnel
• Dispatches Volunteers to Incident Site• Verifies Volunteer Identity• Verifies Volunteer Credentials• Manages and Tracks Volunteers On-Scene
Emergency Credentialing
EMCredential DifferentiatorsBeyond the ESAR-VHP Guideline Requirements
Registration Verification
EMCredentialTM
Volunteer Health Professionals On-Scene Personnel
ESAR-VHP Administrator
Utilization of Flat Files
Event Module
Dynamic Forms Model
License Expiration Reminders
Scheduled & Ad-Hoc Exports
Mutual Aid Module
Real-Time Validation
Email & Voice Notifications
Off-line Mode for Verification
Roles, Rights & Privileges
UNLIMITED Users (Admin & Volunteers) Registry Beyond ESAR-VHP
EMCredential™ Comprehensive Registry Solution“ESAR-VHP Registration System”
Volunteer
Registration
Validation
EmergencyCredentialLevel 1-4
Volunteer Activationfor an EVENT
Email Phone
Volunteer Verificationat Staging Area
• Volunteer Check-In• Volunteer Assignment• Volunteer Location• Volunteer Duration • Volunteer Demobilization
PhysiciansRegistered NursesAdvanced Practice Registered NursesNurse PractitionersCertified Nurse AnesthetistsCertified Nurse MidwivesClinical Nurse Specialists
PharmacistsPsychologistsLicensed Social WorkersMental Health CounselorsRadiologic TechnologistsRespiratory TherapistsClinical Laboratory Technologists & TechniciansLicensed Practical Nurses
State Boards
EMCredential™ - Registering & Validating Volunteers“State of Texas - Comprehensive Process Flow”
EMCredentialApplication
Flat Files
Registration“A”
Manual Registration
Registration“B”
Import into EMC
State Board Trusted Sources• Nursing• DSHS
o EMSo Behavioral Healtho Counselors
• Pharmacy • Medical Board
National Boards• ABMS• AOIA (TBD)• OIG• DEA (TBD)
“Trusted Sources Updated every n-days”
AutomatedValidation
“C”
Fully ValidatedVolunteer Records“Activation Ready”
Some level of Manual Validation
CompleteValidation
“D”
Secure FTP Server
“Trusted Sources”
ValidatedVolunteers
“E”
“Post link on State / Board sites”
“Use existingprocesses”
Pre-Loaded Records • Physicians• Physician Assistants• RNs• LVNs• Pharmacists• Pharmacist Technicians• Pharmacist Interns
“Get initial feed of volunteer records to pre-load the
EMC registry”
EMCredential™ - ESAR-VHP Volunteer Registry“Addressing Both State & Local Needs”
Medical Reserve Corps (MRC)
Regional Advisory Councils (RACS)
Texas Nursing Board
National Guard
Texas PharmacyBoard
Texas Medical Board
Community Volunteer Organizations
• Local control of volunteers• UNLIMITED number of volunteers• UNLIMITED number of administrators• ESAR-VHP Compliant
Event Module FeatureBeyond the ESAR-VHP Guideline Requirements Benefits
• Provides Detailed Event Information • Activate & Manage Volunteers by Event via email
and State’s HAN/PHIN System• Manage Multiple Events – “No double counting”• Mutual Aid View of Event Information
Events List Form
Event Summary Form
Mutual Aid Module FeatureBeyond the ESAR-VHP Guideline Requirements Benefits
• Compliment to the Emergency Management Assistance Compact (EMAC) • Pre-Configure Mutual Aid Partnerships• Request & Manage volunteers from Mutual Aid Partner(s) for an Event
Mutual Aid Partners List
Requesting Mutual Aid for a Given Event(s)
Comprehensive Search FeatureBeyond the ESAR-VHP Guideline Requirements
Benefits• Query the database by data elements or combination of data elements• Find and activate “right” volunteers for an event• Configurable Search form based on the customer’s needs
Search Form
Roles & Privileges FeatureBeyond the ESAR-VHP Guideline Requirements
Benefits• Extend user rights & privileges• Create custom / temporary roles• Distribute & extend volunteer management responsibilities
Roles & Privileges Form
Web Portal Editing FunctionsBeyond the ESAR-VHP Guideline Requirements
Benefits• Customize content and look• Post information specific to “your” volunteer group• Promote traffic to site by posting updated & relevant information to volunteer group
Web portal edit view
Offline Volunteer Management FeatureBeyond the ESAR-VHP Guideline Requirements
Benefits• Ad-hoc export module for exporting volunteer records • Exported file can be imported to stand-alone applications for processing• Import records back into EMCredential
Manually validate volunteer identityThrough Report
Manually validate volunteer identityThrough Report
EMCredential Database
Export
MS Word
MS Excel
MS Access
ASCII Delimited File
Import
Summary Report of Arriving Volunteers for an Event