MANUAL-I: - ORGANISATION, FUNCTIONS AND JOB DESCRIPTION OF THE SENIOR OFFICERS OF

DEPARTMENT OF FOOD & PUBLIC DISTRIBUTION

ORGANISATION: The Ministry of Consumer Affairs, Food and Public Distribution has two Departments, namely, the Department of Food and Public Distribution and the Department of Consumer Affairs. The Department of Food and Public Distribution is housed in Krishi Bhavan, New Delhi.

1. The Department of Food and Public Distribution works under the overall guidance of the Cabinet Minister Shri Ram Vilas Paswan and Minister of State Shri Raosaheb Dadarao Danve.

2. Shri Sudhir Kumar is Secretary, Department of Food and Public Distribution with effect from 01.06.2012. His Predecessor was Dr. B C Gupta.

3. The sanctioned staff strength of the Department as on 26.11.2013 is as under (in respect of Establishment Division):

*This includes the sanctioned strength of CSS, CSSS & CSCS of Directorate of Sugar and Vegetable Oils.

The organization chart of the Department of Food and Public Distribution is at Annexure.

2. FUNCTIONS: The main functions of the Department of Food and Public Distribution are:-

formulation and implementation of national policies relating to procurement, movement, storage and distribution of food grains;

implementation of the Public Distribution System with special focus on the poor; provision of storage facilities for the maintenance of central reserves of food grains

and promotion of scientific storage;

Group A 74

Group B 259

Group C 236

Total 569*

formulation of national policies relating to export and import, buffer stocking, quality control and specifications of food grains;

administration of food subsidies relating to rice, wheat and coarse grains; Fixation of statutory minimum prices of sugarcane payable by sugar factories,

development and regulation of sugar industry (including training in the field of sugar technology), fixation of price of levy sugar and its supply to PDS and regulation of supply of free sale sugar;

supporting industries, the control of which by the Union is declared by Parliament by law to be expedient in public interest, as far as these relate to Vanaspati, Oilseeds, Vegetable Oils, Cakes and Fats; and

price monitoring of, and inter state-trade and commerce in, and supply and distribution of Vanaspati, Oilseeds, Vegetable Oils, Cakes and Fats.

2.1 In discharging its various functions, the Department of Food and Public Distribution has, under its administrative control, three Public Sector Undertakings, viz, Food Corporation of India (FCI) , Central Warehousing Corporation ( CWC) and Hindustan Vegetable Oils Corporation Limited (HVOC ); two attached offices, namely, Directorate of Sugar and Directorate of Vanaspati, Vegetable Oils and Fats, and subordinate offices, viz., National Sugar Institute, Kanpur; Save Grain Campaign Offices; Indian Grain Management Research Institute, Hapur and its three Field Stations. The main functions of these offices as under:

FOOD CORPORATION OF INDIA:

The Food Corporation of India (FCI) is the main agency responsible for the execution of the food policies of Central Government. Functions of the FCI primarily relate to the purchase, storage, movement, transportation, distribution and sale of food-grains on behalf of the Central Government. It is also engaged in the handling, storing and distribution of sugar for some States. The Government of India lays down the prices of food-grains which are to be purchased/procured and issued, the incidental charges and the quantum of allotment to the States/UTs, as also other relevant policy matters.

CENTRAL WAREHOUSING CORPORATION:

The Central Warehousing Corporation (CWC) was set up in 1957 under the Agricultural Produce (Development and Warehousing) Corporations Act, 1956. The said Act was subsequently replaced by the Warehousing Corporations Act, 1962(CWC Act, 1962). The functions of the CWC are as under:-

To acquire and build godowns and warehouses at suitable places in India or abroad as it thinks fit.

To run warehouses for the storage of agricultural produce, seeds, manures, fertilizers, agricultural implements and notified commodities offered by individuals cooperative societies and other institutions.

To arrange facilities for transport of agricultural produce, seeds, manures, fertilizers, agricultural implements and notified commodities to and from warehouses

To subscribe to the share capital of State Warehousing Corporations. To act as an agent of the Government for the purposes of purchase, sale, storage and

distribution of agricultural produce, seeds, manures, fertilizers agricultural implements and notified commodities.

To enter into, with the previous approval of the Central Government, Joint Ventures with any Corporation established by or under any Central Act or any State Act or with any Company formed and registered under the Companies Act, 1956 including foreign company or through its subsidiary companies, for carrying out the purpose of this Act.

To establish subsidiary companies; and Carry out such other functions as may be prescribed.

THE HINDUSTAN VEGETABLE OILS CORPORATION LIMITED (HVOC):

The HVOC, a PSU under the administrative control of the Ministry of Consumer Affairs, Food and Public Distribution, Department of Food and Public Distribution, was set up by taking over the Management of two undertakings, namely, Ganesh Flour Mills Company Ltd. and Amritsar Oil Works under the Industrial Development and Regulation Act, 1951, in the years 1972 and 1974 respectively. Subsequently, these undertakings were nationalized with the main objective of sustaining and strengthening the nucleus of public owned or controlled units required for ensuring supply of wholesome Vanaspati and refined oils to the public at reasonable prices under Public Distribution System. HVOC was referred to the Disinvestment Commission in March 1997 for advice. The Commission recommended that HVOC should be classified as a non-core Sector and the company’s operations in Vanaspati and packaging of refined oils be discontinued with immediate effect. The company was referred to the BIFR, which declared it a sick industrial company under SICA in 1999. Due to the continual dismal financial performance of HVOC and in the light of the recommendations of the Disinvestment Commission the Government of India decided that it did not consider it feasible to attempt revival/rehabilitation of the company. The Govt. of India also approved a proposal to introduce a Voluntary Separation Scheme in the company.

DIRECTORATE OF SUGAR:

The Directorate of Sugar is responsible for implementation of policies regarding production, distribution and consumption of sugar. The functions performed by the Directorate includes (i) calculation / fixation of levy sugar prices under Essential Commodities Act, 1955 and L factor under Sugar (Control) Order, 1956, (ii) administration of buffer stock scheme under SDF rules, 1983 (iii) monitoring of Industrial Entrepreneur Memorandum (IEM) issued by the M/o Industry and allied matters, (iv) grant of incentives for new and expansion projects of sugar mills, (v)

import and export of sugar, (vi) quality control of sugar through inspections etc, (vii) issue of release of levy and free sale sugar quota, (viii) monitoring of payment of cane price arrears, (ix) maintenance of statistical data on sugar production, its price situation etc.

DIRECTORATE OF VANASPATI, VEGETABLE OILS & FATS :

The Directorate of Vanaspati, Vegetable Oils and Fats (DVVO&F) of the Ministry of Consumer Affairs, Food and Public Distribution is the only specialized organization in the field of Vegetable Oils and Fats and Vanaspati at the Government level (both Central and State). The DVVOF is staffed with qualified technical people. The DVVOF assists the Ministry in the coordinated management of Vegetable Oils particularly relating to quality control and monitoring of prices. The activities the DVVO&F include regulatory, developmental and advisory.

NATIONAL SUGAR INSTITUE (NSI), KANPUR:

The NSI, Kanpur is one of the premier Institutes running post graduate level courses in the discipline of Sugar Technology, Sugar Engineering, Alcohol Technology, and also provides operative level training Sugar Boiling Certificate Courses, Sugar Engineering Certificate Courses, Pre harvest cane Maturity Survey Certificate Courses. It is catering the trained technical personal need of the Sugar and fermentation Industry of the country.

QUALITY CONTROL CELL:

Three Quality Control cells are functioning at New Delhi, Kolkata & Hyderabad under the direct control of Department of Food & Public Distribution. The main objective of these cells is to ensure the quality of foodgrains at the time of procurement storage and distribution. Surprise checks and inspection of procurement centres, food storage depots, rail heads, rice mills & fair price shops are conducted by the officers of these cells to ensure that the quality of foodgrains is conforming to laid down specifications/standards of Government of India. It is also ensured that the guidelines/instructions issued by Government about the proper storage and maintenance of foodgrains are followed by FCI and State agencies. These cells also attend to various complaints received from State Governments, VIPs, media and public about the quality of foodgrains during procurement. Storage and distribution. The complaints are referred to either FCI or State Government. for investigation or some cases are also investigated by Quality Control Officers directly.

RESEARCH AND DEVLEOPMENT AND INSTITUTIONAL TRAINING ON STORAGE (IGMRI) :

The IGMRI, Hapur and its three field stations located at Hyderabad, Ludhiana and Jorhat, carried out Research and Development activities on various aspects of storage and preservation of foodgrains both at farm and commercial levels. The techniques of scientific storage of foodgrains at farm level developed by the IGMRI are transferred to the farming community through the Save Grain Campaign (SGC) network.. The IGMRI also conducts apex level long-term as well as short term tailor made specialized training courses on scientific storage and inspection of foodgrains, pest control technology etc. for the benefit of the officers of storage agencies, pest control operators, Foreign Nationals sponsored by FAO, UNDP. The Directorate of Plant Protection Quarantine and Storage ,Ministry of Agriculture has recognized the long term training course (LTTC) and specialized short term training courses (STTC) for grant of license to pest control operators.

SAVE GRAIN CAMPAIGN (SGC):

The scheme is implemented through a network of 12 SGC offices in close collaboration with the State Governments. NGOs like World Vision of India and corporate houses like SAIL, Tata Steel, etc. The main objective of the scheme is to transfer the technical know how developed by IGMRI to the farmers for minimising the post harvest losses in foodgrains. The main functions of SGC are :-

To educate, motivate and persuade the farmers through training, demonstration, publicity etc. to adopt recommended measures at farm level to minimise the foodgrains losses;

To organize stipendiary and non-stipendiary training courses for farmers /farm women on scientific methods of preservation of foodgrains;

To popularise improved storage structures like metal bins, pucca kothies, RCC ring bins etc. among farmers.

JOB DESCRIPTION OF THE SENIOR OFFICERS OF DEPARTMENT OF FOOD & PUBLIC DISTRIBUTION

Allocation of works among AS & FA & Joint Secretaries.

Joint Secretaries

Sl.

No.

Name Designation

Job Description

1. Shri Prabhas Kumar

Jha

Additional

Secretary &

Financial

Adviser

Advice on financial matters pertaining to the Ministry.

Sl.

No.

Name Designation

Job Description

1 Shri Umesh Kumar

Singh Chauhan

Joint Secretary(

Policy &FCI )

Administrative control and supervision of work of policy I to IV, FC Accounts and FC I to III Sections, as

well as a part of the work of S & I Section (Quality Control) of the Department. The concerned subject

matters mainly relate to Food Policy, Operational matters of FCI including labour issues, funding and

accounts & audit related matters of FCI, costing of foodgrains & release of food subsidy to FCI & States,

procurement and management of foodgrains including their disposal, procurement of rice through levy,

movement of foodgrains.,Hill Transport Subsidy, supply of packaging material etc; He represents the

Department in the BoD of FCI.

2 Shri Prashant

Trivedi

Joint Secretary

( Storage )

Storage and Warehousing, Director on the Board of Directors of Central Warehousing Corporation & CRWC,

Administrative matters of CWC, CRWC & WDRA, matters relating to Official Language, RFD.

Shri Prashant Trivedi has also been looking after the work of the Sugar & Sugar Administration which

includes Matters relating to sugar, sugar price policy, monitoring of cane price arrears, fixation of margins

for States and distribution of sugar through PDS, litigation matters relating to above work. Matters

pertaining to Sugar Development Fund Act, 1982, i.e. subsidy on buffer stock of sugar, loans to sugar

factories for modernization, rehabilitation of plant and machinery, co-genaration, ethanol projects and for

cane development, grant to institutions for research work connected with sugar industry. Establishment

matters relating to NSI, Kanpur and Directorate of Sugar.

3 Shri Deepak Kumar Joint Secretary

( BP & PD)

Allocation of rice and wheat from Central Pool for TPDS and other Welfare Schemes its off-take and

distribution, inter-Ministerial Committee for allocation of PDS committees, Plan Scheme for strengthening

of PDS, Implementation, monitoring and evaluation off PDS/TPDS & Buffer Stocking Policy of food grains,

Computerisation of TPDS operations.

4 Shri Ajai Saxena

Joint Secretary

(Impex,

SRA,EOP,IC, PG )

Policy matters relating Edible Oils & VVOF, Imports/exports of food grains, Storage and Research

Division/IGMRI, Public Grievances, International Cooperation.

5 Dr.A.R.Goyal Joint Secretary

(Admn)

Establishment, Administration Coordination, Parliament, Plan co-ordination and House Keeping functions of

the Deptt., CMT, CVO, vigilance.

6 Smt. Aruna Sethi Principal

Adviser (Cost)

Advising AS&FA on all matters relating to the subjects submitted by FC A/cs and Sugar Division. Advising

Joint Secretaries concerned on matters relating to cost analysis concerning functioning of FCI/CWC &

Storage, HVOC, Directorate of Sugar & Vegetable Oils, pricing of levy sugar/sugar cane and cost issue of Sugar

Division , guiding & finalizing the reports/analysis of the Procurement Incidental Cell (P I Cell) on finalization

of incidentals, subsidy claims & sugar margins and any other issue assigned by Secretary (F&PD).

7 Smt. Rachana

Chopra

Adviser (Cost) Assisting Principal Adviser (Cost) on all matters relating to the subjects submitted by FC A/cs and Sugar

Division. Advising Joint Secretaries concerned on matters relating to cost analysis concerning functioning of

FCI/CWC & Storage, HVOC, Directorate of Sugar & Vegetable Oils, pricing of levy sugar/sugar cane and cost

issue of Sugar Division , guiding & finalizing the reports/analysis of the Procurement Incidental Cell (P I Cell)

on finalization of incidentals, subsidy claims & sugar margins.

Directors/Deputy Secretaries

S. No. Name Designation Job Description

1. Shri P K Dash Director (Storage & OL)

Storage and Warehousing, Coordination of Annual and Five Year Plans, Director on the Board of Directors of Central Warehousing Corporation. Administration of CWC, matters relating to Official Language, career management training and WDRA. Plan scheme/projects of RC Division namely; PEG Scheme, Silo Projects & Construction of godowns in NE. Liaison Officer for OBC.

2 Shri Karmvir Singh

Director (Impex & Vigilance)

Import and Export of Food grains, Vigilance and Staff Grievances and matters relating to Hindustan Vegetable Oils Corporation.

3 Shri Nitish Kumar Sinha

Director (PD) Policy matters relating to PDS, Inter-Ministerial Committee for allocation of PDS Commodities, Plan Schemes for strengthening PDS infrastructure, implementation, monitoring and evaluation of PDS/TPDS. Matters concerning IC and Food Security.

4 Shri Manoj

Kumar Gupta

Director

(FC A/cs)

FC A/Cs

Fixation of procurement incidentals to the State Governments and its procuring agencies for procurement of wheat to the Central Pool, Fixation of procurement incidentals for Custom Milled Rice for the State Governments and its procuring agencies, for Central Pool, Fixation of incidentals of coarsegrains for State Governments and its procuring agencies for Central Pool, Fixation of administrative and forwarding charges for procurement of levy rice, Fixation of gunny prices for State Governments and its agencies for procurement of wheat and Custom Milled Rice for Central Pool, Payment of Food Subsidy to the FCI. 6(a) Payment of Food Subsidy to the state governments for procurement of foodgrains under Decentralized Procurement Scheme.

Settlement of outstandings of FCI against the various State Governments.

Policy-III

Under the E.C. Act- Issue and amendment of statutory orders to give effect to Government's policy relating to foodgrains, Grant of Central Government prior concurrence to the promulgation of statutory orders on foodgrains by State Governments and Union Territory Administrations, Delegation of powers to State Governments and Union Territory Administrations in respect of foodgrains, Giving of interpretations and clarifications sought by State Governments/ Union Territory Administrations and the public.

Policy regarding procurement of B.T will bags by DGS&D on behalf of indenting organisation, FCI, State Governments, etc.

Matters regarding requirement of gunny/jute bags by FCI and various State Agencies.

5 Shri N.K.

Mouriya

Director

(Movement)

[Additional

Charge of

Policy –I and

Policy -IV]

Responsible for proper and efficient movement of food

grains, sugar etc., to various States, liaison with Railway

authorities, liaison with FCI regarding movement of

food grains. Matters relating to flour milling industries,

disposal of damaged food grains.

Procurement of foodgrains under price support and

examination of support price proposals from Ministry of

Agriculture, Important matters relating to

implementation of Procurement Policy.

Policy regarding sale of wheat in the open market by FCI, Policy regarding sale of rice/ paddy in the open market by FCI, Disposal of foodgrains by FCI/ State Governments.

6 Sh. Nilambuj

Sharan

Deputy

Economic

Adviser

Maintenance and analysis of data on both domestic and

global production and consumption in respect of food

grains, sugar and edible oils, maintenance of data on

price trends in respect of food grains, sugar and edible

oils both domestic and international prices, Sensitivity

analysis of export/import of the above commodities

and matters relating to NFSA.

7 Sh. J.P. Saini, Director

(Plan)

(additional

charge of AC )

Plan Coordination, CMT and ICT.

Matters relating to Administrative Coordination.

8 Shri R. K.

Pandey

Deputy

Secretary

(Fin.)

To render advice on financial matters and O & M

matters and Work Study Unit.

Matters relating to FD-II Desk.

9 Ms. Mithlesh,

(Addl.

Charge)

Joint Director

(SA & SL)

Sugar litigation I and II, Sugar Administration.

10 Shri Nand

Kishore

Kashmira

Deputy

Secretary

(BP)

Allocation of Food grains from Central pool to

States/UTs under TPDS and other Welfare Schemes

administered by various Ministries/Departments.

Allocation of food-grains to Defence Services and

Women Cell.

11 Shri M S Azad Deputy

Secretary

(SRA & EOP)

All Establishment matters in respect of all non-

Secretariat Gr. A & B., Gr. C posts at HQ and Jr. Acctt-

cum-Storkeeper in QCC Offices.

Establishment of Directorate of Vanaspati, Vegetable

Oils and Fats. Policy matters relating to Edible Oils and

Administrative matters of S&R Division.

Liaison Officer for SCs/ STs.

12 Shri Kham

Khanpauva

Guite

Deputy

Secretary (Py-

II & FC-III)

Appointment of officers, statutory transfers, Industrial

disputes, legal matters. Court cases relating to EC Act/

Sales Tax, Shipping matters, handling/transport

contracts, Accounts matter etc and Control Room.

13 Shri Roop

Singh

Deputy

Secretary

(Welfare)

Matters relating to Parliament, Welfare, departmental

library and canteen.

14 Shri A K Rana Deputy

Secretary

(FCI)

Establishment and Financial matters of FCI;

administration of Food Corporation Act, 1964

(excluding Plan scheme/projects of RC Division namely;

PEG Scheme, Silo Projects & Construction of godowns in

NE)

15 Ms. Mithlesh,

(Addl.

Charge)

Joint Director

(SDF)

Matters pertaining to Sugar Development Fund Act,

1982, viz., subsidy on buffer stock of sugar loans to

sugar factories for modernisation, rehabilitation of plant

and machinery and for cane development, grant to

establish institutions for research work connected with

sugar industry.

16 Shri G. S.

Sahoo,

Deputy

Secretary

(Sugar Policy)

Sugar Policy Desk.

Scheme/Projects of FC Division namely; PEG Scheme,

Silo Projects & Construction of godowns in North-

East.Desk. work of CD (Sugar) in addition to his work

Annexure-Organization Chart