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CARIBBEAN SECONDARY EDUCATION CERTIFICATE (CSEC®) CARIBBEAN ADVANCED PROFICIENCY EXAMINATION (CAPE®) CARIBBEAN CERTIFICATE OF SECONDARY LEVEL COMPETENCE (CCSLC®)
MANUAL FOR SUPERVISORS
AND INVIGILATORS
March 2015
CARIBBEAN EXAMINATIONS
COUNCIL
www.cxc.org
( ii )
TABLE OF CONTENTS
Page
A. GENERAL 1
B. BEFORE THE EXAMINATION
Inspection of Centres 2
Dress Code for Supervisors and Invigilators 3
Timetabling 3
Electronically Marked Subjects 4
Examination Materials 4
Custody and Check of Examination Materials
The Packing List 5
Question Papers 5
Use of Security Bags 6
Use of Tamper-evident Tape 6
Tapes and other Media 7
Answer Booklets and Answer Sheets 7
Mathematical Tables and Data Booklets 7
Use of Calculators, Dictionaries and Slide Rulers 8
Seating 9
Candidates of Other Awarding Bodies 10
Administration of Examinations: Special Conditions 10
Notes for Guidance to Candidates Poster 10
Electronic Devices Not Permitted Poster 10
C. DURING THE EXAMINATION
Invigilation 10
Use of Mobile Telephones by Supervisors 11
Unauthorised Persons 11
Entry of Candidates 12
( iii )
Identification of Candidates 12
Identification of Candidates Wearing Facial Attire 12
Attendance Register 13
Candidates Writing Examinations Out-of-Centre 13
Unfair Practices 13
Conduct of Candidates 14
Issue of Question Papers 15
Supply of Stationery 15
Writing of Papers 16
Candidates’ Rough Work 17
Adverse Circumstances 17
Disruption of Examinations
Disruption of Short Duration or Caused by Minor Event 17
Disruption of Long Duration or Caused by Major Event 18
Special Instructions for Multiple Choice Examinations
Test Security 19
Materials Needed before Administering the Multiple Choice Test 19
Administration of Multiple Choice Test 20
Irregularities 20
D. AFTER THE EXAMINATION
Instructions to Candidates 21
The Irregularity Report 22
Use of Labels for Scripts to be E-marked 22
Collection and Packing of Scripts 22
Despatch of Scripts 24
Special Instructions for Individual Subjects
Instructions for Setting-up Practical Examinations 25
CSEC® Electronic Document Preparation and Management 25
CSEC® Music (Practical) 26
CSEC® Physical Education
CSEC® Technical Drawing (Practical)
CSEC® Visual Arts
26
26
27
( iv )
CAPE® Art and Design
CAPE® French and Spanish
CAPE® Digital Media
28
28
29
Feedback on the work of Supervisors 29
APPENDICES
I Declaration of Interest (Form EXA 61)
II Reporting on Irregularities (Form EXA 14)
III Guidelines for Supervisors Administering Examinations Offered by
CXC
IV Notes for Guidance to Candidates
V Question Paper Components by Subject
VI Report on Question Paper Packing Errors (Form EXA 60)
VII-VIII Seating Plans
IX Electronic Devices Not Permitted
X Instructions to Candidates Before the Start of an Examination
XI Front Page of CXC Answer Booklet
XII Candidate’s Receipt - Back Page of CXC Answer Booklet
XIII Administration of Examinations for Candidates with Special Needs
XIV Specific Instructions for Supervisors Administering Multiple
Choice Examinations – Manual for Paper 1
XV Reconciliation Sheet
XVI Instructions to Teachers and Candidates – Electronic Document
Preparation and Management
XVII Guidelines and Instructions for Practical and Written Examinations
- Music
XVIII General Instructions for CAD Option – Technical Drawing
XIX Instructions to Teachers/Examination Supervisors – Visual Arts
XX Instructions to Teachers/Examination Supervisors – Art and Design
( v )
SUMMARY OF REVISIONS IN CURRENT MANUAL
The Manual for Supervisors and Invigilators was last revised in March 2011. In the 2015
manual, some changes have been made to the presentation of topics as well as to the content.
The important content changes have been blocked for ease of recognition.
A summary of the content changes is given below.
(a) Storage of candidates’ bags and personal effects – para 12 (f).
(b) Introduction of electronically marked (e-marked) subject papers – para 18.
(c) Availability of Report on Question Paper Packing Errors Form - para 24.
(d) Use of clear self-sealing plastic bags for scripts to be e-marked – para 28 (d)
(e) Use of structured answer booklets for e-marked subjects – paras 32 (a), 81.
(f) Discontinuation in use of CSEC answer booklets AB2, AB3 and AB6 – para
33.
(g) Use of Electronic Devices Not Permitted poster – para 50, Appendix IX.
(h) Candidates writing examinations out-of-centre – para 66.
(i) Eating in examination room – para 76.
(j) Packing and despatch of cut-off labels on question paper package – paras 77,
117 and 119.
(k) Supply of additional stationery for e-marked subject papers – paras 81, 105
(b).
(l) Specific instructions to issue to candidates before the start of exam – para 82,
Appendix X.
(m) Non-use of fountain pens and gel pens – para 84.
(n) Candidates should indicate if they have completed a response on a blank page
in examinations where the scripts will be e-marked – para 89.
(o) Candidates’ rough work – para 92.
(p) Packing of Script Return Envelopes for multiple choice examinations – para
103 (h).
(q) Packing of Irregularity Report – paras 110, 117 and 119.
(r) Use of labels for subjects papers to be e-marked – para 112.
(s) Packing of scripts and other examination documents – paras 115-120.
( vi )
(t) Numbering of Script Return Envelopes – para 121.
(u) Instructions for Setting-up Practical Examinations: CSEC single sciences –
para 124.
(v) CSEC Physical Education and Sport – paras 137-138.
(w) Use of Personal Computers - CAPE French and Spanish – para 164.
(x) CAPE Digital Media – para 165.
(y) Feedback on work of Supervisors – paras 166-167.
C A R I B B E A N E X A M I N A T I O N S C O U N C I L
MANUAL FOR SUPERVISORS AND INVIGILATORS
A. GENERAL
1. The Local Registrar in each of the Participating* and External** Territories is
responsible for the appointment of Examination Supervisors (hereinafter referred to as
“the Supervisor/s”) and Invigilators. Supervisors and Invigilators are required to
observe the detailed instructions given in this manual and those given by the Local
Registrar.
2. The Supervisor is responsible for the administration of examinations at a centre. The
Supervisor’s duties entail, among other things, the admission of candidates to the
examination centre, seating of candidates, distribution of question papers, collection
of scripts and objective-test booklets at the end of each period, prompt delivery of
scripts and objective-test booklets to the Local Registrar or any other designated
place, and the supervision of Invigilators. The Supervisor must also ensure that
constant and effective supervision is exercised over all candidates at the examination
centre.
3. Assistant Supervisors and Invigilators are appointed to assist the Supervisor in the
effective discharge of his/her duties. Invigilators are allocated to each centre in such
numbers as will ensure the proper conduct of the examinations and adequate control
of each room.
4. When an examination centre contains more than one room, one Invigilator will be
nominated Assistant Supervisor for each room by the Supervisor of the centre and the
Assistant Supervisor will be in charge of the room to which he/she has been assigned.
Subject to the overriding authority of the Supervisor, the Assistant Supervisor will
have responsibility for the examination room similar to those of the Supervisor for the
Centre. A minimum of two persons, one Supervisor/Assistant Supervisor and one
Invigilator, MUST be assigned to each room. One additional Invigilator must be
appointed when the number of candidates in an examination room exceeds 30; if the
number exceeds 60, two additional Invigilators must be appointed; if the number
exceeds 90, three additional Invigilators must be appointed and so on. In other words,
one additional Invigilator must be appointed for each multiple of 30 candidates.
5. Supervisors and Invigilators are required to inform the Local Registrar of the names
of candidates who are closely related to them or in whom they have some interest.
Local Registrars will then arrange, as far as possible, that such Supervisors and
Invigilators are not assigned to the same centres as the candidates concerned.
6. Each Supervisor and Invigilator should ensure that by the start of the examination
sitting, he/she completes the Declaration of Interest (Form EXA 61), Appendix I, and
returns it to the Office of the Local Registrar or any other designated place. Failure
by Supervisors or Invigilators to fully disclose interest in examinations may result in
* Participating Territories – territories that are members of the Caribbean Examinations Council (CXC) ** External Territories – territories that are not members of the Caribbean Examinations Council (CXC)
2
the disqualification of the candidates or themselves from the examinations offered by
the Council. Other disciplinary action may also be taken.
7. Persons who are registered to write examinations offered by the Council must not
accept appointment to positions as Supervisors or Invigilators during the same
examination sitting at which they are candidates.
8. In the event of difficulties arising at the time of the examination for which the precise
course of action to be taken is not clear from these instructions, Supervisors are
requested to adopt the principle that, whenever possible, the examination must go on,
even if this may involve some departure from the letter of the instructions. The
Council is prepared to accept the work of candidates in such circumstances provided
that a genuine attempt has been made to comply with the spirit of the instructions and
the examination security has been fully maintained. The Reporting on Irregularities
(Form EXA 14), Appendix II, should be completed and submitted in such cases.
9. A document titled “Supervisors and Invigilators Daily Checklist of Activities for the
Conduct of Examinations” will be developed for use during each examination sitting.
The Daily Checklist of Activities outlines the procedures to be followed before,
during and after examinations. It also contains the dates, starting times and length of
each examination paper, test codes, stationery to be supplied to candidates and any
special instructions applicable to the administration of a particular examination paper.
10. Supervisors and Invigilators should ensure that they obtain a copy of the Manual for
Supervisors and Invigilators and the current Supervisors and Invigilators Daily
Checklist of Activities for the Conduct of Examinations prior to the start of the
examination sitting. They should familiarise themselves with the general and the
subject specific details contained in both documents.
11. A document titled “Guidelines for Supervisors Administering Examinations Offered
by CXC” was developed to provide a quick reference to some of the major
areas/activities that Supervisors should be aware of when administering examinations.
The guidelines themselves are not exhaustive and must be used in conjunction with
the Manual for Supervisors and Invigilators and the Daily Checklist of Activities for
the Conduct of Examinations. The guidelines are given at Appendix III.
B. BEFORE THE EXAMINATION
INSPECTION OF CENTRES
12. About a week before the start of the examination sitting, the Supervisor must visit the
centre assigned to him/her and discuss the arrangements for the conduct of the
examinations with the person in charge of the facility - usually the Principal or his/her
designee. The object of the discussion should be to:
(a) help resolve any difficulties which the institution may be experiencing or
likely to experience;
3
(b) ensure that the Council’s Regulations with regard to the suitability of the
building and its internal arrangements will be met. Factors that should be
considered include the size of the examination room, lighting, ventilation,
noise level, et cetera;
(c) secure standby assistance from the school or examination centre in cases of
emergency during examinations;
(d) identify a “safe area” for candidates to assemble in the event of disasters such
as bomb threats, fires, volcanic activity and earthquakes;
(e) make provision to accommodate candidates with special needs such as those
in wheel chairs or those requiring separate accommodation;
(f) identify an area where candidates may securely store their bags and personal
belongings prior to the start of an examination. The preferred location is at the
front of the examination room.
13. All maps, diagrams, wall charts and other materials which may be of assistance to
candidates must be removed from the examination room. Fixtures which cannot be
removed must be covered.
DRESS CODE FOR SUPERVISORS AND INVIGILATORS
14. Supervisors and Invigilators, both males and females, should observe the dress code
established by the Local Registrar. As a general guideline, they should dress smartly
and moderately at all times and avoid attire that would be a distraction or disturbance
to the candidates. Some dress wear to avoid include:
(a) sleeveless tops;
(b) clothing that is too revealing such as tops that display glaringly the cleavage
area and bottoms that fit well below the waistline;
(c) footwear that makes excessive noise.
TIMETABLING
15. The official timetable must be strictly observed: no alternative or special
arrangements must be made except with the expressed permission of the Council
which will be communicated to the Local Registrar. Starting times of examinations
for all centres in a territory are 9:00 a.m. and 1:00 p.m., unless special arrangements
are made by the Local Registrar with the Council to meet special local conditions.
16. If a candidate is taking examinations offered by another awarding body, no special
arrangements will be made to resolve clashes with the Council’s timetable. However,
where two subject papers offered by the Council clash on a candidate’s timetable,
certain adjustments may be made by the Local Registrar to enable the candidate to
write both examinations on the same day.
17. Where two examination papers clash on a candidate’s timetable and special
arrangements have been made by the Local Registrar to allow the candidate to write
4
both papers during the same session, the candidate must be held in quarantine
(supervised at all times) during the designated break period between the papers. The
recommended break period between papers is 15 minutes. During the break period,
the candidate must not be allowed to interact with persons outside the examination
room or with candidates who have written the second paper which the candidate is
scheduled to write. This is to ensure that the integrity of the Council’s examinations
is maintained at all times.
ELECTRONICALLY MARKED SCRIPTS
18. At the May-June 2014 CSEC® sitting, CXC® introduced the electronic marking (e-
marking) of the scripts for some subject papers. The e-marking has necessitated
changes in the way some subjects are administered. Supervisors and Invigilators are
advised to note carefully any changes in procedures, particularly those relating to the
completion of candidates’ rough work, supply of additional single sheets/answer
booklets and the packing of scripts, Attendance Registers and related examination
documents. The subject papers that will be e-marked will be identified in the
Supervisors and Invigilators Daily Checklist of Activities for the Conduct of
Examinations.
EXAMINATION MATERIALS
19. All question papers as well as examination stationery must be treated as confidential
material in the interest of preventing breaches or misconduct, and candidates in the
examination room must be given only sufficient for their actual needs. The
Supervisor must ensure that he/she has adequate supplies of all materials and a secure
place in which to store them before the examination.
20. Before the examination is scheduled to begin, the Supervisor must receive from the
Local Registrar a supply of the following items for use at his/her centre:
(a) all stationery required for the candidates’ written answers;
(b) special answer sheets for objective-type papers;
(c) mathematical tables and science data booklets;
(d) Reporting on Irregularities Form (see paragraph 110) and Report on Question
Paper Packing Errors Form (see paragraph 24);
(e) scissors/other cutting instruments for opening the question paper packets and
string;
(f) emergency supplies of the following in the event that a candidate’s supply
becomes unusable:
(i) ball-point pens (black or dark-blue ink) of good quality and rulers;
5
(ii) pencils for use in certain cases, for example, Caribbean History,
Geography, Industrial Technology, Mathematics and science subjects;
(iii) 3B pencils for use in answering multiple-choice questions;
(iv) erasers for use where pencils are required.
21. Candidates must provide their own pencils (including 3B pencils for multiple-choice
questions), erasers, pens, and rulers; and where permitted, compasses, set squares,
geometry sets, protractors and other such material as are required in the Notes for
Guidance to Candidates (Appendix IV).
CUSTODY AND CHECK OF EXAMINATION MATERIALS
The Packing List
22. The Packing List gives details of the number of packets containing question papers
and the total number of question papers. The total number of question papers
supplied may be two to six more than the number of candidates registered for the
examination. See Appendix V for the Paper Components for CSEC®, CAPE® and
CCSLC® examinations.
Question Papers
23. Immediately after the receipt of question papers from the Local Registrar, Supervisors
must compare the quantities of question papers shown on the outside of the packets
with the figures given on the Packing List in order to ensure that the correct papers
and sufficient quantities of them have been supplied. If there is a discrepancy
between the quantity stated on the Packing List and that on the outside of the packets,
the discrepancy should be drawn immediately to the attention of the Local Registrar
and the question paper packet returned to him/her securely and intact, if so advised.
The Supervisors should also check to ensure that there is no damage or evidence of
tampering with the seal of any envelope or packet containing question papers.
24. Where errors occur in the packing of the question papers, the Supervisor must
complete in duplicate the “Report on Question Paper Packing Errors” (Form EXA 60)
at Appendix VI: the original should be submitted to the Local Registrar and the copy
placed in the Script Return Envelope. On Form EXA 60, a barcode number is
required: this is the number given as the six-digit “Seq. no.” on the label of the
question paper package. Supervisors must ensure that they have copies of this form
to take to each examination.
25. The packets of question papers should then be arranged in timetable order so as to
reduce the possibility of opening a packet of question papers at the wrong time. The
packets of question papers must be left in a safe or in a secure cabinet, the key or
combination to which should be kept by person(s) authorised by the Local Registrar.
26. Some question papers come in the form of enlarged print, Braille, compact discs, et
cetera. Special handling is necessary in order to prevent damage.
6
27. The Local Registrar must be informed immediately if the security of the question
papers is put at risk by fire, theft or any other circumstances.
Use of Security Bags
28. Notwithstanding paragraphs 23-25 above, CXC may direct the Local Registrar to use
security bags for the movement of question papers between the Local Registrar’s
office, and the remote storage facilities (depots) and examination centres. Where such
system is in place, Supervisors and Invigilators must follow the procedures given by
the Local Registrar for the use of security bags. An outline of the general procedures
for the use of the security bag is given below.
(a) On the receipt of a security bag, the Supervisor shall examine the label in the
outer transparent window flap of the bag to verify that the contents of the bag
are intended for the particular examination centre on the specified date and
sign-off that the bag was received intact. Each bag received by the Supervisor
must be inspected to ensure that the seal has not been broken or that no
tampering has otherwise taken place. If a bag is delivered to a Supervisor with
a broken seal, the Supervisor must report the irregularity immediately to the
Local Registrar.
(b) The Supervisor must securely store the bag before the time of the
administration of the examination.
(c) The seal to the security bag must only be broken at the examination
centre on the day of the examination by the Supervisor. If after breaking
the seal, it is discovered that there is a discrepancy in the paper packing
process, the Supervisor must immediately inform the Local Registrar who
would advise on the appropriate procedure to follow. The seal to the security
bag may be broken before candidates enter the examination room in order to
verify that the correct question paper is in the bag. The plastic bag(s)
containing the question papers must NOT be broken at that time.
(d) The Supervisor may pack “live” scripts (scripts not yet marked) in the bag for
transport back to the Local Registrar’s office. The scripts must first be packed
in the Script Return Envelopes or in clear self-sealing plastic bags for subject
papers that will be e-marked.
(e) The Supervisor is accountable for all bags received from, and despatched to,
the Local Registrar’s office.
29. Supervisors and Invigilators should be aware that it is a criminal offence to tamper
with the contents of the security bags. The bags are to be used only for the movement
of CXC’s examination papers and scripts – other materials or examination papers of
other awarding bodies must not be placed in the bags.
Use of Tamper-evident Tape
30. CXC may direct the Local Registrar to use tamper-evident tape when packing
question papers for delivery to the depots or examination centres. If a package of
7
question papers is received and the tamper-evident tape has been disturbed, the matter
should be reported immediately to the Local Registrar.
Tapes and other Media
31. When handling audio or video tapes, compact discs (CDs), and other media that
constitute or form part of the examination, Supervisors and Invigilators must exercise
the same level of strict security as when dealing with question papers. They must
ensure that no information contained in the examination materials reaches candidates,
directly or indirectly, before the prescribed time.
Answer Booklets and Answer Sheets
32. Answer booklets are provided to candidates as follows:
(a) structured booklets where the question paper and the answer booklet are
combined as one document. These are used mainly for CSEC and CAPE
subjects papers that will be e-marked;
(b) AB1 booklets must be used for some of the CSEC written papers;
(c) AB4 booklets must be used for CSEC Electronic Document Preparation and
Management Papers 2 and 3/2;
(d) AB5 booklets must be used for most of the CAPE written papers;
(e) AB7 booklets must be used for the CSEC Visual Arts Reflective Journal.
33. The CSEC answer booklets AB2 (for Principles of Accounts Paper 2), AB3 (for
English B Paper 1) and AB6 (for Information Technology Paper 2 and Physical
Education and Sport Paper 1) have been discontinued. The lines on the cover page on
all the answer booklets have been changed from the various colours to black ink only.
34. Other special stationery items are provided for CSEC Technical Drawing and for
CAPE subjects in Art and Design, Applied Mathematics, Chemistry, Electrical and
Electronic Technology, Geometrical and Mechanical Engineering Drawing and Pure
Mathematics. The specialty items must be given to candidates only when they are
writing these examinations. When examinations have been completed, any
remaining stationery items must be returned to the Local Registrar’s office.
Mathematical Tables and Data Booklets
35. The Three-Figure Mathematical Tables supplied by the Council will be provided for
use with the CSEC Mathematics papers if candidates do not have non-programmable
scientific calculators. In the case of CAPE, the Council will supply the Booklet of
Data and Formulae for use with the Chemistry papers, the Booklet of Formulae for
use with the Electrical and Electronic Technology papers and the List of Formulae
and Statistical Tables for use with the Applied and Pure Mathematics papers. The
tables and data booklets should be checked before issue to candidates to ensure that
they are intact and not defaced. No other tables and data booklets, unless supplied by
the Council, are to be issued for use with these examinations. All copies of the tables
8
and data booklets must be retrieved at the end of each examination session prior
to the collection of candidates’ scripts. These items must be treated as confidential
material and must be locked away between examinations sessions.
USE OF CALCULATORS, DICTIONARIES AND SLIDE RULERS
36. The use of electronic calculators is not permitted unless stipulated by the Council.
The following are guidelines for the use of electronic calculators:
(a) silent, non-programmable scientific hand-held electronic calculators may be
used;
(b) calculators should be battery or solar operated;
(c) candidates are responsible for ensuring that calculators are in working
condition;
(d) candidates are permitted to bring a set of spare batteries in the examination
room;
(e) no compensation must be given to candidates for time lost through faulty
calculators;
(f) no help or advice is permitted on the use or repair of calculators during the
examination;
(a) sharing of calculators is not permitted in the examination room;
(g) instruction manuals and external storage media (for example, card, tape, disk,
smartcard or plug-in modules) are not permitted in the examination room;
(h) calculators with graphic display, data bank, dictionary or language translation
are not allowed;
(i) calculators must not be capable of retrieving data stored, performing symbolic
mathematical manipulation, integration or differentiation;
(j) calculators which have the capability of communicating with any agency in, or
outside of, the examination room are prohibited.
37. In papers where calculators are permitted, Supervisors MUST read the following
notice to the candidates before the start of the examination:
You may use silent non-programmable scientific calculators. You may NOT
use pocket-organisers, hand-held computers, lap-top computers, electronic
writing-pads or pen-input devices, calculators with typewriter-like keypads
known as QWERTY, calculators with tape, calculators with graphical
display, calculators that make noise or talk, calculators that require an
electrical outlet, calculators in mobile telephones or calculators that can
connect to the Internet.
9
If you have any doubt about the suitability of your calculator, please bring it
to my desk to be checked.
38. If necessary, Supervisors should seek the assistance of the Principal or a Mathematics
teacher at the centre to ensure that the rules are observed.
39. Unless specified by the Council, candidates must not be permitted to take dictionaries
into the examination room.
40. The use of slide rulers is not permitted unless stipulated by the Council, but slide
rulers when so stipulated must NOT bear formulae or data.
SEATING
41. Seating must be so arranged that there is a distance of at least 1.2 metres (4 feet)
between the centre of the place assigned to a candidate and the centre of the place
assigned to the next candidate on either side. This minimum distance must be
maintained throughout the examination sitting. Ideally, all candidates should be
seated facing the same direction. Special seating arrangements may be made in
subjects such as CSEC Technical Drawing and CAPE Geometrical and Mechanical
Engineering Drawing where the design of the desks may allow the candidates to face
one another.
42. The seats or places in each examination room should be numbered consecutively with
the last four digits in each candidate’s registration number. A diagram of the seating
arrangement for each examination session must be prepared showing the
location of each candidate’s desk in relation to the Supervisor’s desk. The centre
name and number, the subject paper and date of the examination must be
included in the plan and the plan forwarded to the Local Registrar for safe
keeping. The seating plan SHOULD NOT be packed with the scripts. If at any time
a seating plan is required by the Council, a request will be made to the Local
Registrar. Two different types of acceptable seating plans are shown at Appendices
VI1 and VIII.
43. Separate accommodation should be made for persons with contagious diseases or
special needs.
44. Both the inside and the outside of all desks must be cleared entirely of books, papers,
bags, et cetera, before the examination begins and be kept clear of non-examination
material for the duration of the examination.
45. A CLOCK showing the correct time must be visible and legible to every candidate in the examination room.
10
CANDIDATES OF OTHER AWARDING BODIES
46. When examinations of other awarding bodies are being administered and there is
limited accommodation at the centre, the Council has no objection to an examination
room being shared with candidates who are not candidates for its own examinations,
provided that the Council’s examination conditions are observed
ADMINISTRATION OF EXAMINATIONS: SPECIAL CONDITIONS
47. It may be necessary to administer examinations under special conditions such as
where a candidate has been hospitalised or is taking the examination at a
Consulate/Embassy outside the Region. Although the place where the examination is
being taken is not normally recognised as an examination centre, the same secure
conditions that exist in an examination room must be observed in order to maintain
the integrity of the Council’s examinations.
48. Where persons other than those appointed by the Local Registrar as Supervisors and
Invigilators must be selected to administer the examination, the selectees must agree
to and sign the special conditions under which the examination will be administered.
NOTES FOR GUIDANCE TO CANDIDATES POSTER
49. When candidates are in the examination room, their attention must be drawn to the
Notes for Guidance to Candidates (Appendix IV) at the back of their timetables. A
copy of the Notes for Guidance to Candidates poster must be displayed in a
conspicuous location somewhere in, or near the entrance of, the examination room.
ELECTRONIC DEVICES NOT PERMITTED POSTER
50. When candidates are in the examination room, their attention must be drawn to the
Electronic Devices Not Permitted poster (Appendix IX) which must be displayed in
a conspicuous location somewhere at the front of the examination room.
C. DURING THE EXAMINATION
INVIGILATION
51. The Supervisor and the Invigilator must arrive at the Centre at least 45 minutes before
the start of each examination session.
52. Supervisors must remain at their centres during the course of an examination.
They must therefore make prior arrangements to meet emergency situations
which may involve calling other persons to the examination centre/room.
53. Invigilators must remain at their centres during the course of an examination.
Whenever only one Invigilator is present, the Supervisor should have stand-by
assistance available. Invigilators must arrange their personal business in such a way
that it does not conflict with their work commitment in the examination room.
11
54. The Invigilator should maintain the utmost alertness during the whole period of the
examination. He/she should not remain seated throughout the examination but should
move unobtrusively about the room. In particular, he/she must not indulge in private
reading or any other activity which may prevent him/her from giving his/her
undivided attention to the candidates. While an examination is in progress,
invigilators should not converse with their colleagues except in pursuance of their
duties; any such conversation should be carried out as quietly as possible to prevent
disturbance to candidates. Invigilators should not make noises such as whistling,
humming or the jingling of keys which would have an impact on the concentration of
candidates.
USE OF MOBILE TELEPHONES BY SUPERVISORS
55. Only Supervisors are permitted to use mobile telephones (or other electronic devices
such as tablets and ipods) in an examination room – mobile telephones must not be
used by Invigilators. The use of mobile telephones must be limited to activities
connected to the administration of the examination such as to contact the:
(a) Local Registrar to report irregularities in the packing of the question papers or
stationery;
(b) Principal or Head of Centre to summon assistance during an emergency or
seek the assistance of a teacher.
56. Once the examination has begun, the mobile telephone MUST be placed in the “off”
position. Supervisors should ensure that any alarms are disabled before the phone is
switched off.
UNAUTHORISED PERSONS
57. No unauthorised person may be allowed in the examination room. Apart from the
Supervisor, Invigilators and candidates, the persons listed below should be allowed to
enter the examination room provided that they do NOT in any way communicate with
the candidates other than as required by their duties connected with the examination.
Also, they do NOT interfere in any way with the conduct of the examination which
must remain under the exclusive control of the Supervisor.
58. The category of personnel authorised to enter the examination room is given below.
(a) Approved representatives of the Council including staff members and Special
Superintendents.
(b) The Local Registrar or his/her authorised representative.
(c) The Principal or other person in charge of the building used as the centre, once
approved by the Local Registrar.
(d) A person connected with the centre who is specially summoned by the
Supervisor or Assistant Supervisor for assistance in an emergency.
12
(e) Such teachers or other persons as are required to perform special duties
in connection with the examination.
ENTRY OF CANDIDATES
59. Candidates should be allowed to enter the examination room at least 15 minutes
before the start of the examination session. During this period, Supervisors and
Invigilators should issue stationery and any appropriate material. Candidates should
be told the test code of each paper, the title of the paper, the name and number of their
centre and the starting and finishing times of the paper – this information must also
be written on a chalk board or other appropriate media visible and legible to
candidates.
60. A candidate must NOT be permitted to enter an examination room after the elapse
of the first 30 minutes allocated to the paper being written. All candidates NOT in
the examination room after the first 30 minutes shall be marked “Absent”. No
candidate will be permitted to leave the room during the first 30 minutes except in
the case of a pressing necessity. The Council, at the request of a Principal or Local
Registrar, may consider the award of an Assessed Grade strictly in accordance with
the criteria for the subject, if the candidate’s reported absence from the paper was
due to no fault of his/her own.
IDENTIFICATION OF CANDIDATES
61. As part of their responsibility to the Council for the proper conduct of the examination
at the centre, the Supervisor and Invigilators are expected to satisfy themselves as far
as possible as to the identity of every candidate attending each examination session at
the centre.
62. All candidates are required to provide evidence of identity at each examination
session, unless they are known personally to the staff of the centre. At each
examination session, the Supervisor must check the identity of each candidate against
his/her passport, official picture identification or other documentation issued by the
Local Registrar. If a candidate, not known to the staff at the centre, fails to produce
any of the documents specified above, he/she may be allowed to sit the examination at
the discretion of the Supervisor of the centre. A full written report must be sent to the
Local Registrar immediately, including a signed statement in the candidate’s own
handwriting giving his/her reasons for the failure to produce evidence of identity.
Identification of Female Candidates Wearing Facial Attire
63. If the face of a female candidate is covered because of custom or religious belief, the
Supervisor must instruct a female Invigilator to take the candidate into a separate
room or area so that the candidate may remove the covering from her face for the
purposes of identification. Once the identity of the candidate has been established,
the candidate should be advised to replace her facial covering before beginning the
examination.
13
ATTENDANCE REGISTER
64. An Attendance Register lists the names and other registration details of candidates
entered for a given examination. Supervisors should place a tick () against each
name to indicate “Present” or write “A” for “Absent” in the appropriate column
before the candidates’ names. If the name of a candidate who is present for a paper
does not appear on the register, it should be written at the bottom of the register
along with other relevant details by the Supervisor. If all the candidates entered
for a paper are absent, the register should be marked “ALL CANDIDATES
ABSENT” and be forwarded by the Supervisor to the Local Registrar. The Council
cannot accept responsibility for scripts submitted by candidates not registered for a
subject where the name of the candidate is not written on the centre’s Attendance
Register and the “present” column is not ticked.
65. A candidate is not allowed to alter his/her choice of subjects or the proficiency/unit at
which a subject is being offered as indicated on the Attendance Register supplied by
the Local Registrar unless there are reasonable grounds for doubt about the accuracy
of the Attendance Register. If a candidate’s name is not on the Attendance Register,
the candidate may be allowed to write the examination but it must be explained
clearly to the candidate that writing the particular examination is entirely at his/her
own risk and that the Council may not issue results to him/her. Where candidates are
allowed to write examinations in all such cases, a report must be made by the
Supervisor directly to the Local Registrar. The Irregularity Form at Appendix II
should not be used in such instances.
CANDIDATES WRITING EXAMINATIONS OUT-OF-CENTRE
66. Circumstances beyond the control of candidates may arise that require them to write
an examination at a centre other than the one of original registration. The
circumstances may include fire, bomb threats, flooding and states of emergency.
Also, candidates may be transferees from other centres. Separate Attendance
Registers should be prepared for them under their original centre and candidate
numbers. Their scripts and Attendance Registers should be packed in separate Script
Return Envelopes (for subject papers that will not be e-marked) or in clear plastic
bags (for subject papers that will be e-marked). The Supervisor should complete an
Irregularity Report Form whenever candidates write examinations at a centre other
than the one of their original registration.
UNFAIR PRACTICES
67. In the Notes for Guidance to Candidates poster (Appendix IV) it is stated that every
candidate is forbidden from introducing any unauthorised material and devices into
the examination room, communicating in any way with another candidate or
indulging in any other form of unfair practice.
68. At the beginning of EACH examination, candidates MUST be warned that:
(a) unauthorised material, mobile telephones and other communication devices
brought into the examination room must be placed in their bag or handed to the
Supervisor;
14
(b) if candidates are found guilty of any misconduct, they may have their
examination papers cancelled, be disqualified and be barred for a period of two
years from entry to future examinations of the Council. Candidates caught with
a mobile telephone or any other communication device, whether in an “on” or
“off” position, may be have their results cancelled or be disqualified from the
entire examination sitting.
69. Any candidate who uses or is suspected of using or attempting to use, any unfair
means must be reported to the Local Registrar. The Supervisor and Invigilator
concerned should write a full report of the circumstances on Form EXA 14 and any
supporting evidence and submit them to the Council in the Script Return Envelope. A
copy of the Form EXA 14 should be packed in a different Script Return Envelope for
retention by the Local Registrar.
CONDUCT OF CANDIDATES
70. Candidates are expected to remain in the examination room under the control of the
Supervisor or Invigilator for the complete duration of the examination. In the event of
a pressing necessity, however, a candidate may be allowed to leave the room and
return provided that he/she was under supervision during the period of absence. Local
Registrars will ensure, as far as practical, that there are Invigilators or attendants of
the same sex as the candidate to take care of such emergencies.
71. If a candidate is prevented from completing his/her paper because of illness or any
other cause, he/she must give up both answer booklet and question paper to the
Supervisor before leaving the examination room. If the question paper is one that is
normally retained by candidates, a candidate who is required to give up his/her paper
on leaving the room prematurely, retains the right to obtain that question paper within
24 hours of the completion of the examination.
72. Used or unused stationery or other examination material must NOT be removed from
an examination room by a candidate. Similarly, a question paper must not be
removed either by a candidate or by any other person, before the end of the
examination to which it relates and then only with the permission of the Supervisor.
73. Candidates must obey all instructions given by the Supervisor and Invigilators. In
particular, they must enter and leave the room when they are told to do so and they
must NOT talk to other candidates while they are in the room.
74. Candidates must not give or receive assistance in answering the examination paper.
75. Candidates who disobey the Regulations or otherwise misconduct themselves may be
required by the Supervisor to leave the examination room, but expulsion should
occur only when it is felt that such disciplinary action is essential. A candidate
involved in any irregularity, misconduct or dishonesty in connection with the
examination must therefore be allowed to continue the examination unless his/her
behaviour interferes with the work of other candidates. The candidate involved in
any irregularity, misconduct or dishonesty may later be disqualified or barred at the
Council’s pleasure from entry to future examinations conducted by the Council. A
15
report in the prescribed manner must be submitted on Form EXA 14 on any incident
of the kind mentioned in this paragraph.
76. Candidates should not normally be allowed to eat in the examination room. If they
suffer from certain medical challenges such as diabetes and eating disorders, they may
be allowed to eat. Candidates should be permitted to take bottled water for drinking
into the examination room.
ISSUE OF QUESTION PAPERS
77. Shortly before the beginning of each examination, the Supervisor or Assistant
Supervisor must draw to the attention of the candidates, the fact that each packet of
question papers is intact before they are opened. The unbroken seal to the question
paper packet must be shown to the candidates. The Supervisor must also invite an
Invigilator to come to the front of the examination room to receive and carefully
inspect each question paper packet before they are opened. The Supervisor, an
Invigilator and a candidate must immediately sign their names in the signature section
of the label at the front of the question paper packet. The signing must take place
BEFORE the examination commences. The label comprising the sections for
signatures and the subject/centre details on the front of the question paper packet must
then be cut out as one (do not cut out the section with the signatures and the section
with the subject/centre details as separate pieces). The cut-off labels must not be
packed with the scripts; they should be packed in the Script Return Envelope to be
retained by the Local Registrar – see paragraphs 117 and 119.
78. The papers should be distributed in such a way that candidates cannot see any of the
questions until the official starting time for the examination.
79. If a misprint should occur on an examination paper or should a question appear to
require clarification, the candidates should NOT be given any information on the
subject, except in the form of an erratum notice issued by the Council. Any queries
raised by candidates about errors on the question paper where an erratum notice was
not issued, should be reported to the Local Registrar on Form EXA 14. Candidates
must be left to interpret question papers for themselves.
SUPPLY OF STATIONERY
80. In examinations where the scripts will NOT be e-marked, candidates must be
supplied with the necessary answer booklet or answer sheet. If one booklet is
insufficient, candidates should be supplied with supplementary answer sheets or
single sheets, as appropriate. Candidates using supplementary booklets or sheets
should be told that they must insert their centre number and candidate number at the
head of each sheet. The candidates must not write their names on supplementary
answer booklets/sheets. At the end of the examination session, candidates must tie all
the supplementary booklets/sheets securely and in the correct sequence, according to
each question answered, inside the booklet.
81. In examinations where the scripts will be e-marked, one structured booklet (combined
question paper/answer booklet) will be supplied to each candidate. Candidates should
NOT be provided with single sheets or with an additional answer booklet to complete
16
their responses. A new question paper/answer booklet should be issued to a candidate
only if that booklet was found to be defective. In those instances, the candidate must
transfer all of their responses to the new booklet. The defective booklet should be
packed separately for despatch to the Council. An Irregularity Report should be
completed.
WRITING OF PAPERS
82. Before each examination begins, the Supervisor must issue the specific instructions at
Appendix X to the candidates.
83. The time for writing a paper is that stated on the question paper. If there is any
discrepancy between the time stated on the timetable and that on the question
paper, the time stated on the question paper should be followed, unless otherwise
advised by the Local Registrar. Any time specifically allocated for reading through
question papers or studying maps, unless otherwise stated, will be included in the total
time printed on the question paper. No extra time must be given to a candidate,
including a candidate who arrives after an examination has begun.
84. Candidates must be instructed to write their answers to essay-type questions in pen
with black or dark-blue ink. Red and light-blue inks are prohibited. Inks in other
colours and coloured pencils may be used only for diagrams and maps. Fountain pens
and gel pens should be avoided especially where the script will be e-marked. Good
ball-point pens of the appropriate colour may be used but pencils may be used only
for diagrams or drawings.
85. Candidates should be told the test code of each paper, the title of the paper, the name
and number of their centre and the starting and finishing times of the paper – this
information must also be written on a chalk board or other appropriate media
visible and legible to candidates.
86. Candidates must be instructed to use 3B pencils to answer multiple choice questions.
It must be impressed upon candidates that great care should be taken in following the
instructions for the use of answer sheets in multiple choice tests since the answer
sheets will be marked mechanically.
87. Candidates must be instructed to read carefully and to complete the requirements at
the front and back of the answer booklets (Appendices XI and XII) and bear in mind
the rest of the instructions during the course of the examination.
88. Candidates must be instructed to start the response to each question on a new page.
However, parts of a question, for example, 7(a), 7(b) or 7(c), may be written on the
same page.
89. Instruct candidates, in examinations where the scripts will be e-marked, to indicate
by the particular response if they have completed the response to a question on any of
the additional blank pages at the back of the question booklet.
17
90. The Supervisor should announce clearly to the candidates when they may begin to
write their answers and when they must stop, that is, when the allotted time has
expired.
91. The Supervisor must inform candidates at intervals of the time remaining to the end of
the examination.
CANDIDATES’ ROUGH WORK
92. Candidates are not allowed to bring into the examination room sheets, booklets or any
other materials for the purpose of using them for rough work. All rough work must
be written on stationery provided by CXC.
(a) In examinations where the scripts would not be e-marked, candidates should be
advised that sheets used for rough work should be crossed through and tied together
with the answer booklet.
(b) In examinations where the scripts will be e-marked, candidates should be advised to
write their rough work in the answer booklet in a section of the space provided for the
responses or on any of the blank pages at the back of the answer booklet.
93. The rough work for multiple choice examinations should be written in the multiple
choice question booklet.
ADVERSE CIRCUMSTANCES
94. Candidates with physical disabilities may be given on request, sympathetic
consideration with regard to having special arrangements made to allow them to write
the examination. Such requests, if not made at the time of the candidate’s entry,
should be made as soon as it is believed that the candidate’s disability may require
special accommodation arrangements. Appendices XIII(a) – XIII(g) outline some of
the arrangements that may be put in place to cater to candidates with special needs.
95. A candidate, whose examination work is affected by adverse circumstances, should
inform the Supervisor at the centre at which he/she takes the examination, before,
during or as soon as possible after the examination. In appropriate cases, he/she must
supply the Supervisor with a medical certificate. The Supervisor must report the
circumstances to the Council through the Local Registrar.
DISRUPTION OF EXAMINATIONS
Disruption of Short Duration or Caused by Minor Event
96. If an examination in progress is interrupted because the Supervisor has to act on the
illness of a candidate, the candidate involved should be removed from the
examination room immediately. The sick candidate should be removed to the sick
bay or to a separate room where he/she should be supervised by the Supervisor or
his/her designate until the candidate is well enough to return to the examination room.
The time of absence should be recorded and credited to the sick candidate. If a
candidate has to be sent to hospital, this should be accomplished with as little
18
disruption as possible to the other candidates. The impact of the disruption on the
other candidates will determine whether the Supervisor should credit the whole room
with the time lost.
97. If an examination in progress is disturbed by an altercation between candidates, the
Supervisor should remove the parties from the room immediately. The extent of the
disruption will determine whether the Supervisor should credit the whole room with
additional time. In the case of violent assault requiring the police to be called, the
Supervisor should record the length of time the examination was disrupted and credit
all the candidates with the additional time.
98. All other candidates should be advised to carry on with the examination where
possible. The Supervisor/Invigilator should ensure that candidates, other than those
involved in the incident, are not allowed to leave the examination room.
99. Supervisors and Invigilators are reminded that Form EXA 14 must be submitted in all
cases of irregularities accompanied, where possible, by reports from the person(s)
involved.
Disruption of Long Duration or Caused by Major Event
100. In the event of a major disruption such as a fire alarm, bomb threat, earthquake or
volcanic activity, the Supervisor/Invigilator should take the following action where
possible and appropriate:
(a) instruct candidates to stop writing;
(b) collect the Attendance Register, if circumstances permit;
(c) take note of the time of the disruption;
(d) ensure that the candidates are immediately escorted from the room to safety
and that they are supervised as closely as possible in order to prevent
collusion;
(e) ensure that the candidates’ question papers and scripts are left in the room and
if possible, collected immediately after the evacuation;
(f) contact the Local Registrar and authorities at the centre and attempt to
complete the examination at the same or another location on the same day. If
it is possible to complete the examination, then:
(i) at the resumption, place a distinctive mark on each candidate’s script to
indicate the point at which the interruption occurred, before returning
the script to the candidate;
(ii) allow the candidates the full working time for the examination, less the
time elapsed before the interruption;
19
(g) prepare and submit to the Council on Form EXA 14 a full report of the
incident and of the action taken: either to abandon or complete the
examination under the arrangements at a (i) and (ii) above.
SPECIAL INSTRUCTIONS FOR MULTIPLE CHOICE EXAMINATION
Test Security
101. The Supervisor and Invigilators should:
(a) be responsible for the security of the question booklets from the moment of
their receipt until they are returned to the Local Registrar’s office;
(b) open the question paper packages only in the presence of the candidates at the
commencement of the examination and immediately after opening the bags,
distribute the booklets to the candidates;
(c) not permit any unauthorised persons to enter the room;
(d) NOT COPY, UNDER ANY CONDITION, THE MULTIPLE CHOICE
QUESTION BOOKLET EITHER COMPLETELY OR IN PART; NOR
MUST IT BE SHOWN OR GIVEN TO ANYONE OUTSIDE THE
EXAMINATION ROOM;
(e) not work or permit persons other than the candidates to work out the responses
to questions;
(f) ensure that all booklets and answer sheets are collected and returned.
Materials Needed before Administering the Multiple Choice Test
102. The materials needed before administering the multiple choice test are given below.
(a) Instructions Manual: each Supervisor and Assistant Supervisor should have
one copy of the Specific Instructions for Supervisors Administering
Multiple Choice Examinations – Paper 1 (Appendix XIV has the CSEC
manual, however, the manuals for CAPE and CCSLC examinations contain
similar instructions).
(b) Question Booklets and Answer Sheets: Supervisors should have one question
booklet and one answer sheet for each candidate and extra booklets for use
when giving instructions to candidates or to replace defective booklets.
Supervisors must ensure that every candidate understands the manner in which
his/her answers must be given.
(c) A supply of blank answer sheets should also be available for each
examination.
(d) Pencils: only 3B pencils must be used. Although candidates should bring
pencils to the examination, Supervisors should have a supply of well
20
sharpened pencils and erasers available for those who may not remember to
bring pencils or erasers.
Administration of Multiple Choice Test
103. Other procedures that should be followed in the administration of the Multiple Choice
examination are given below.
(a) Under no circumstances must Supervisors allow candidates to do their
Multiple Choice examinations on answer sheets preprinted (pre-slugged)
with other candidates’ particulars. If no pre-slugged answer sheet is
supplied for a candidate, he/she must be given a blank answer sheet and
instructed to insert all the required personal and subject particulars.
(b) Candidates should be told not to use liquid paper, scotch tape or any adhesive
material on the answer sheets.
(c) Grid the ‘Absent’ bubble on the multiple choice answer sheet for all absent
candidates.
(d) Supervisors and Invigilators must instruct candidates to write their names in
capital letters in the designated area at the front of the multiple choice
question booklets.
(e) Supervisors and Invigilators must advise candidates that at the end of the
examination, they must place the completed answer sheet at the front of the
question booklet. The answer sheet should not be inserted inside the question
booklet.
(f) The Supervisor must complete the Reconciliation Sheet (Appendix XV) and
return it with the answer booklets and answer sheets to the Local Registrar in
the Script Return Envelopes destined for the Council – see (h) below.
(g) When all of the multiple choice answer sheets and question booklets have
been collected from the candidates, Supervisors and Invigilators must place all
of the answer sheets the same order as they appear on the Attendance Register
(candidate number order). In a separate batch, the question booklets must also
be placed together in the same order as the answer sheets.
(h) The answer sheets, Attendance Register, Reconciliation Sheet and Irregularity
Forms (EXA 14) should be packed in Script Return Envelopes (white-
coloured) provided specifically for this purpose. The MC question booklets
should be placed in the regular-type (buff-coloured) Script Return Envelopes.
Irregularities
104. If any irregularities (such as defective question booklets or answer sheets) arise in the
test administration, they are to be reported on the Form EXA 14.
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D. AFTER THE EXAMINATION
INSTRUCTIONS TO CANDIDATES
105. At the end of each examination session, the candidates must be told to:
(a) ensure that all information has been entered correctly on the answer booklets
(Appendix XI), that is, subject name, proficiency/unit, test code, year of
examination, centre number, centre name, and the candidate’s registration
number, name, date-of-birth, sex and signature;
(b) write their centre code and candidate number on any supplementary answer
booklets/single sheets used. Candidates should not be supplied with
supplementary writing materials in examinations where the scripts would be
e-marked;
(c) assemble any loose sheets in the order in which the questions have been
attempted and then fasten them with any rough work sheets inside the
answer booklet (or as instructed in the rubric of the question paper) with the
string provided;
(d) list ALL questions attempted at the front of their booklets;
(e) leave in the examination room all objective-test booklets, mathematical tables,
answer booklets (used or unused) and other examination stationery.
106. If a candidate attempts a paper, his/her answers, whatever their character, should be
sent to the Council. A blank answer booklet submitted by a candidate should be the
subject of a special report on Form EXA 14.
107. At the end of all examinations, the Supervisor/Invigilator must ensure that the
attention of all candidates is drawn to the Instructions to Candidate section of the
Candidate’s Receipt at the back of the essay-type answer booklet or the MC question
booklet – see Appendix XII. For those subjects such as CSEC Visual Arts, and
CAPE Art and Design (Unit 1 Paper 1 not included) where no answer booklets are
provided, supplies of the Candidate’s Receipt should be available to be given to the
candidates.
108. Each candidate must complete and sign the Candidate’s Receipt at the back of the
booklet or the one given to him/her by the Supervisor. On receipt of the answer
booklet or script from the candidate, the Supervisor/Invigilator must ensure that the
Candidate’s Receipt is completed by the candidate. Once satisfied, the
Supervisor/Invigilator must sign the Candidate’s Receipt in the appropriate
section and give it to the candidate.
109. Candidates should be advised that they should keep their Candidate’s Receipt until
they have received their examination results and any issues they may have relating to
queries and reviews have been resolved. This period may be three months after the
issue of the results.
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THE IRREGULARITY REPORT
110. The Reporting on Irregularities (Form EXA 14) at Appendix II should be used to
report any unusual occurrence such as lateness, misconduct or illness of a candidate
during an examination. Form EXA 14 should be completed in duplicate with the
original for the Council and the copy for the Local Registrar. The Irregularity
Report should not be packed with the scripts for subject papers that will be e-
marked.
111. Form EXA 14 should not be used to record registration issues such as incorrect
names, dates-of-birth or gender, candidates absent from the examination or
candidates not listed on the Attendance Register. These registration issues must be
brought to the attention of the Local Registrar through separate correspondence. All
registration issues must be dealt with by the Local Registrar and not by the Council,
therefore, they should not be sent to the Council.
USE OF LABELS FOR SCRIPTS TO BE E-MARKED
112. Labels with machine readable barcodes will be supplied for use in the packing of
scripts that will be sent to the scanning bureau for e-marking. Specific instructions on
the use of labels have been developed to guide Supervisors and Invigilators. The
guidelines will be provided by the Local Registrar’s office and the members of the
invigilating team should familiarise themselves with the procedures for completing
and packing of the labels.
COLLECTION AND PACKING OF SCRIPTS
113. The answer booklets should be collected and placed in order the candidates’
registration numbers appear on the Attendance Register. They should be checked
against the Attendance Register to ensure that none are missing and that candidates
have correctly supplied all the information requested at the cover of the answer
booklet or answer sheet.
114. The Supervisor must ensure that all used and unused answer booklets, other
examination stationery, used and unused Multiple Choice question booklets and
answer sheets are collected.
115. If a candidate attended a session but did not submit an answer booklet, the Supervisor
must complete and send Form EXA 14 to the Council. If the candidate completed
only the cover sheet of the booklet, the booklet should be sent along with the booklets
of the other candidates to:
(a) the scanning bureau in the case where the scripts will be e-marked;
(b) CXC in the case where the scripts will not be e-marked.
116. Blank answer booklets (unused) for essay-type examinations should never be sent to
the scanning bureau or CXC.
23
117. In essay-type examinations where the scripts will be e-marked, the scripts, Attendance
Registers, Irregularity Forms and other examination documents should be packed in
accordance with the table below.
FOR EXAMINATIONS WHERE THE SCRIPTS WILL BE E-MARKED
Documents For Scanning
Bureau: in
Self-Sealing
Clear Plastic
Bags
For CXC: in
Script Return
Envelopes
For Local
Registrar: in
Script Return
Envelopes
Scripts All scripts
including Word
Processed
scripts, and
Braille scripts
transcribed on
the structured
booklet
Enlarged
scripts
Braille scripts
not transcribed
Attendance
Registers
Original None Copy
Labels with
barcodes for
despatch with
scripts
All None None
Irregularity
Forms (EXA 14
and EXA 60)
None Original Copy
Candidates’
reports in cases
of misconduct
None Original Copy, if
completed in
duplicate
Special
Assessment
Forms
None All None
Blank or
unused answer
booklets
None None All
Seating Plans None None All
Reports from
Supervisors
about
registration
issues
None None All
Completed
labels with
signatures of
invigilating
team and
candidate
None None All
24
118. Attach the Word processed script to the structured answer booklet provided for the
examination. The cover page to the booklet must be completed by or behalf of the
candidate. Please remember to sign the Candidate’s Receipt and give it to the
candidate.
119. In essay-type examinations where the scripts will not be e-marked, the scripts,
Attendance Registers, Irregularity Forms and other examination documents should be
packed in accordance with the table below.
FOR EXAMINATIONS WHERE THE SCRIPTS WILL NOT BE E-MARKED
Documents For CXC: in Script Return
Envelopes
For Local Registrar: in
Script Return Envelopes
Scripts All - including scripts with
enlarged prints, Word
processed scripts, Braille
scripts transcribed
Braille scripts not transcribed
Attendance
Registers
Original Copy
Irregularity Forms
(EXA 14 and EXA
60)
Original Copy
Candidates’
reports in cases of
misconduct
Original Copy, if completed in
duplicate
Special
Assessment Forms
All None
Blank or unused
answer booklets
None ALL
Seating Plans None All
Reports about
registration issues
None All
Completed labels
with signatures of
invigilating team
and candidates
None All
120. Scripts and other relevant materials for CSEC examinations should be placed in
CSEC Script Return Envelopes, those for CAPE examinations in CAPE Script
Return Envelopes, and those for CCSLC examinations in CCSLC Script Return
Envelopes.
121. Where more than one Script Return Envelope is used, the envelopes should be
suitably numbered, for example, 1 of 2 and 2 of 2.
DESPATCH OF SCRIPTS
122. The Script Return Envelopes and clear plastic bags must be sealed immediately after
the end of the examination session and despatched to the Local Registrar by whatever
25
means stipulated by him/her. It is important that scripts be despatched in the shortest
possible time since unnecessary delay may compound the logistical problems
involved in moving scripts in good time to the marking centres and scanning bureau.
Supervisors and Invigilators should be aware that scripts received late at marking
centres and scanning bureau are charged fees by the Council.
123. The Council may NOT recognise for examination purposes, an answer booklet which
is not enclosed in the packet sent at the proper time.
SPECIAL INSTRUCTIONS FOR INDIVIDUAL SUBJECTS
Instructions for Setting-up Practical Examinations
124. A document titled “Instructions for Setting-up the Practical Examination” sent in
advance of the examination date gives details of the apparatus and materials that must
be provided by the Centre. Subjects for which instructions are sent include: CSEC
Electronic Document Preparation and Management (EDPM) and single sciences, and
CAPE single sciences. These instructions are confidential; they are intended to
enable the Local Registrar or school centre Supervisor for the practical examination to
make proper preparations beforehand. It is essential that any person seeing these
instructions appreciates the responsibility of ensuring that no information contained in
them reaches the candidate, directly or indirectly, before the prescribed time.
125. If the number of candidates entered for a paper at any centre is larger than can be
accommodated at one time, the Supervisor may divide the candidates into two or
more groups. In such circumstances, the second group must take the paper as soon as
possible after the first group has finished and very careful arrangements must be made
to keep the groups separate until all the candidates concerned have completed the
paper.
126. Special care should be taken to prevent communication between the candidates,
especially where the arrangements make it necessary to allow the candidates to move,
from time to time, from one part of the laboratory or examination room to another
part.
127. Unavailability of any of the apparatus and materials required must be reported to the
Council through the Office of the Local Registrar on Form EXA 14.
CSEC® Electronic Document Preparation and Management
128. Appendix XVI contains special instructions to Teachers/Examination Supervisors and
Candidates for the conduct of the EDPM General Proficiency Papers 2 and 3/2
examinations.
129. The class teacher must be present at all practical examinations for EDPM Papers 2
and 3/2 to assist the Supervisors and Invigilators in resolving any problems of a
technical nature that may arise and to give help to candidates to print their files in
such circumstances, if necessary.
26
130. Candidates must be reminded that scripts, not compact discs/memory sticks, are the
final output of the EDPM examination. Scripts are required for the marking exercise,
the compact discs/memory sticks are needed for reference ONLY.
131. Printing of the scripts is NOT a part of the time allotted for the examination paper.
Supervisors and Invigilators must allow candidates sufficient time to complete the
printing of their work after the examination. In extenuating circumstances, printing
may be permitted the next day, provided that the appropriate measures are in place to
protect the integrity of the candidates’ compact discs/memory sticks.
132. Candidates must be reminded that the printout (script) must be separated into
individual pages labelled by page number and stapled in order of the pages. A penalty
may be imposed on those candidates who fail to follow these instructions.
133. Candidates who lose examination time due to power failure, defective disk or
equipment must be given extra time to be determined by the Supervisor in
consultation with the teacher.
134. The Supervisors and Invigilators must become familiar with the general instructions
included in the document Instructions to Teachers/Examination Supervisors as
they relate to the administration of the examination.
CSEC® Music (Practical)
135. All practical examinations should be conducted within a period of one week.
136. The examinations will be administered in a number of different categories. The order
of the examination should allow for flexibility that facilitates the candidate who may
opt to start with any item with which he/she is most comfortable. See Appendix XVII
for further details.
CSEC® Physical Education and Sport
137. The CSEC Physical Education and Sport examination is divided into two sections, 1A
and 1B. Section 1A is a MC component and Section 1B an essay-type component.
The two components must be taken during the same session with the MC component
being administered first. A 10-minute break must be allowed between the end of the
MC examination and the start of the essay examination. Candidates should not be
allowed to leave the examination room during the break period.
138. Examination Supervisors must collect the question booklets and the answer sheets at
the completion of the MC examination. Even if this process exceeds 10 minutes, the
scheduled time of 90 minutes must be allowed for the essay examination. There will
be two Attendance Registers – the registers should be marked separately.
CSEC® Technical Drawing (Practical)
139. There is a practical component in the Technical Drawing Papers 02, 3/1 (Building
Drawing) and 3/2 (Mechanical Engineering Drawing).
27
140. Special drawing paper is provided by the Council.
141. Drawing boards/drawing instruments are to be provided by the centres, however,
candidates may use their own.
142. If required, an additional sheet of drawing paper should be issued to the candidates.
143. At the end of the examination, Supervisors must ensure that each candidate has
written his/her candidate number and test code on the sheet(s) in the bottom left-hand
corner.
144. The sheets should be suitably packed in the envelopes (A2) provided and returned
immediately to the Local Registrar for submission to the Council.
145. Special arrangements should be made for candidates who opted to take the Computer-
Aided Drawing option, CAD. See Appendix XVIII.
CSEC® Visual Arts
146. Supervisors and Invigilators should be familiar with the guidelines included in the
document Instructions to Teachers/Examination Supervisors – Visual Arts (see
Appendix XIX).
147. The Supervisor or his/her assistant should undertake the arranging/posing of the
models and/or specimens.
148. Candidates are allowed to bring the following into the examination room:
(a) necessary materials and equipment, for example, brushes and pencils;
(b) where permitted, preliminary sketches and preparatory work.
149. Candidates are NOT allowed to bring into the examination room finished work to be
submitted as an examination piece. If this occurs, then CXC’s Regulations relating to
this will apply (see Regulations for the Conduct of the Council’s Examinations
(Definitions, Regulations and Procedures) Revised September 2008, Section 9:
Misconduct, pages 32 and 33).
150. Candidates MUST NOT bring completed work to be copied and submitted as
examination pieces.
151. Candidates MUST NOT be given any technical advice.
152. Candidates should be allowed to work under the BEST available conditions with
regard to lighting and physical facilities.
153. Candidates MUST observe safety precautions when using equipment that require the
use of flammable materials, for example, kerosene and gas.
28
154. Candidates should report any accident (for example, spilling of paint or ink on a
finished piece) to the Invigilator who MUST inform the Supervisor, who in turn
MUST make a report on the form provided and send it together with the candidates’
work to the Local Registrar.
155. When the candidate is drawing, rest periods for the model of approximately five
minutes MUST be allowed for every 30 minutes.
156. Extra time MUST be allocated to accommodate the model’s rest periods.
157. Extra time MUST be allowed for drying in cases where the techniques used require
time for drying, such as printmaking and fabric design.
158. Ceramic pieces should be “fired” within two weeks after the examination, that is,
before they are shipped to the Council.
159. The labels provided for the examination by CXC should be used. However, if
candidates wish to use other surfaces specially suited to their selected media, then
these papers should be attached to the CXC label so that the label remains at the front.
The dimensions of the paper MUST NOT exceed CXC’s stipulations. No
information should be written on the work itself.
160. The candidates’ registration numbers, options and question numbers MUST be
carefully written on the labels provided for craft items and checked before despatch to
the Council.
161. The labels must be securely attached to the craft items in order to avoid misplacement
during packaging and transportation.
162. Care must be taken to ensure that ceramics or other fragile works are properly
packed to minimize breakage.
NOTE: Persons appointed to invigilate the Visual Arts examinations should be current or
retired Art Educators and they should invigilate at centres other than their own.
CAPE® Art and Design
163. The CAPE Art and Design examinations for the Production Papers are normally
administered along similar lines as the CSEC Visual Arts. Appendix XX gives the
Instructions to Teachers/Examination Supervisors responsible for the administration
of these examinations.
CAPE® French and Spanish - Use of Personal Computers
164. Candidates are be allowed to use personal computers to listen and playback the
compact discs (CDs) supplied by CXC for the CAPE French and Spanish Paper 1
examinations. Supervisors should consult the Local Registrar’s office to determine the
conditions under which the use of the computers are allowed.
29
CAPE Digital Media®
165. The Local Registrar will provide Supervisors with the procedures developed by CXC
for the administration of the Digital Media examination. Supervisors should ensure
that they familiarise themselves with the procedures prior to the conduct of the
examination.
FEEDBACK ON THE WORK OF SUPERVISORS
166. CXC will provide the Local Registrar with a list of infractions of CXC’s rules,
regulations and procedures governing the administration of its examinations that were
committed by Examination Supervisors. The Local Registrar will be informed by
CXC of instances where Supervisors:
(a) send unused answer booklets to CXC or the scanning bureau;
(b) send seating plans in the Script Return Envelopes to CXC or the scanning bureau;
(c) fail to remove the Candidate’s Receipt from the answer booklet;
(d) fail to ensure that candidates complete their answer booklets properly;
(e) did not properly complete the Attendance Registers;
(f) insert the multiple choice answer sheets inside the question booklets;
(g) did not return all used and unused multiple choice question booklets.
167. The purpose of the feedback is to improve the performance of Supervisors and bring
about an improvement in the administration of examinations. Local Registrars are
expected to liaise with Supervisors from the identified centres to ensure that the
infringements are not repeated.
9 March 2015
Copyright © Caribbean Examinations Council 2015
CSEC®, CAPE®, CCSLC® are registered trademarks of the Caribbean Examinations Council
FORM EXA 61 Appendix I
MINISTRY OF EDUCATION
DECLARATION OF INTEREST
I, _ ______, hereby declare that my responses to the questions set out below are true and accurate.
(Please place a tick ( ) in the appropriate box to indicate your response “Yes” or “No”).
ARE YOU OR ANY OF YOUR CLOSE RELATIVES /SON/DAUGHTER/ TAKING ANY OF THE FOLLOWING EXAMINATIONS?
EXAMINATIONS YEAR YES NO
Caribbean Secondary Education Certificate - CSEC January Sitting
Caribbean Secondary Education Certificate - CSEC May-June Sitting
Caribbean Advanced Proficiency Examination - CAPE May-June Sitting
Caribbean Certificate of Secondary Level Competence – CCSLC June Sitting
If you have answered YES to any of the above, please complete Sections A - C below, as required:
A. Examination & Year: ___________________________________________ ____________________
Subject(s): ____________________ _____________________ _____________________
______________________ ____________________ ____________________ _____________________ ______________________ ____________________ ____________________ _____________________
Name of Candidate: __________________________________________
Relationship: __________________________________________
Institution/Centre: __________________________________________
Territory: __________________________________________
B. Examination & Year: __________________________________________ _____________________
Subject(s): ____________________ ____________________ _____________________
______________________ ____________________ ____________________ _____________________ ______________________ ____________________ ____________________ _____________________
Name of Candidate: ___________________________________________
Relationship: ___________________________________________
Institution/Centre: ___________________________________________
Territory: ___________________________________________
C. Examination & Year: __________________________________________ _____________________
Subject(s): ____________________ ____________________ _____________________
______________________ ____________________ ____________________ _____________________ ______________________ ____________________ ____________________ _____________________
Name of Candidate: __________________________________________
Relationship: __________________________________________
Institution/Centre: __________________________________________
Territory: __________________________________________
I affirm that I will neither use nor disclose any information gained in the course of my duties pertinent to the above examinations and to the examination question papers and that I will otherwise preserve the integrity of the Council’s examinations.
Failure to fully disclose interest in examinations may result in the disqualification
of yourself or the candidate(s) from examinations offered by the Caribbean
Examinations Council. Other disciplinary measures may also be taken.
Signature:
Date:
(Staff Member/Exams /Supervisor/Co-ordinator
/Invigilator)
Noted by:
Date:
(Supervisor or Head of Division)
Noted by:
Date:
(Local Registrar)
See page 2 to complete the report
Appendix II
EXA 14
CARIBBEAN EXAMINATIONS COUNCIL
REPORTING ON IRREGULARITIES
This form should be used for reporting on:
(i) cases of misconduct;
(ii) candidates affected by adverse circumstances during the examination;
(iii) other irregularities, for example, late arrivals and emergencies.
Special Notes
1. The ability of the Awarding Committees to reach a fair decision on requests for
special consideration in cases where candidates are affected by various forms of
irregularities or in cases involving disciplinary action against candidates, will depend
to a large extent on the clarity with which the cases are reported on this form.
2. Full details should be given and submitted in duplicate:
(a) For e-marked subjects - the original to be packed in an envelope to be
forwarded to CXC and the copy to be given separately to the Local
Registrar for his/her records and for follow-up investigations where
necessary;
(b) In all other cases - the original to be enclosed with the scripts and the
copy to be given separately to the Local Registrar for his/her records and
for follow-up investigations where necessary.
2. Reports of misconduct must indicate clearly the sequence of events and action taken
by the Supervisor.
3. Candidates must be asked at the end of the examination to submit statements for
submission with the Supervisor’s Report.
4. Any material confiscated by the Supervisor should be SECURELY ATTACHED to
the irregularity report submitted to the Council in the script return envelope.
5. Reports of illness or mishaps should give details of the degree and duration of the
incapacity, difficulty, time lost (if any) and assistance given by authorities at the
centre, et cetera.
6. This form is NOT to be used to report on cases where:
(i) candidates’ names, gender or dates-of-birth were incorrectly recorded;
(ii) candidates’ names were not included on the attendance register;
(iii) candidates were absent from the examination.
THE REPORT
EXAM.
DATE
DAY
MONTH
YEAR CENTRE NO.
EXAM.
SESSION AM PM
LEVEL SUBJECT UNIT/
PROF. PAPER NO.
CAPE® CCSLC®
CSEC® CPEA
REPORT OF THE PROBLEM
TIME BEGAN: TIME ENDED: NUMBER OF CANDIDATES
INVOLVED:
CANDIDATE
NUMBER CANDIDATE NAME
CANDIDATE
STATEMENT
ATTACHED CANDIDATE
NUMBER CANDIDATE NAME
CANDIDATE
STATEMENT
ATTACHED
YES NO YES NO
DETAILED STATEMENT OF THE PROBLEM1
TO BE COMPLETED BY THE SUPERVISOR
Name (Block Capitals):
Signature (Supervisor):
Date: TO BE COMPLETED BY THE CANDIDATES INVOLVED IN/AFFECTED BY THE PROBLEM
I have been informed that:
(i) a report will be forwarded to CXC, HQ, about the matter
(ii) I must submit a written statement, if not today, then to the CXC Local Registrar’s Office within fourteen (14) days.
CANDIDATE NAME (BLOCK CAPITALS)
CANDIDATE’S
SIGNATURE DATE
CANDIDATE NAME (BLOCK CAPITALS)
CANDIDATE’S
SIGNATURE DATE
1 Additional pages may be used if required.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR SUPERVISORS ADMINISTERING EXAMINATIONS OFFERED BY
CXC
ACTIVITY
Paragraph
Reference in Manual
for Supervisors and
Invigilators
BEFORE THE DAY OF THE EXAMINATION
Declaration of Interest Form
(1) Obtain a Declaration of Interest Form from the Local Registrar’s office 5-6
(2) Complete the form and return it to the Local Registrar’s office 5-6
Examination Centre
(3) Ensure that there is a minimum of one Supervisor/Assistant Supervisor and one Invigilator assigned to each room consisting up to 30 candidates. One additional Invigilator must be assigned to each room for each additional multiple of 30 candidates
3-4
(4) Visit centre to hold discussion with Principal/Head of centre 12
(5) Examine centre’s suitability in terms of lighting, noise level, ventilation, size of rooms, et cetera
12
(6) Make arrangements for standby assistance in cases of emergency 12
(7) Identify a ‘safe area’ where candidates can assemble in cases of emergency 12
(8) Discuss arrangements to accommodate candidates with physical challenges or special needs
12
(9) Remove or cover all posters, diagrams, et cetera, in the examination room that may be useful to candidates during an examination
13
(10) Identify an area to store candidates’ bags and personal effects 12
Manual for Supervisors and Invigilators and Daily Checklist of Activities
(11) Read and become familiar with the contents of the current Manual for Supervisors and Invigilators
9-10
(12) Read and become familiar with the contents of the current Daily Checklist of Activities for the Conduct of Examinations
9-10
Examination Materials and Stationery
(13) Ensure that adequate supplies of stationery and other materials are available for all examinations. Supervisors should ensure that they have copies of Attendance Registers, Reconciliation Sheets, Reporting on Irregularities (Form EXA 14), Report on Question Paper Packing Errors (Form EXA 60), master timetables, blank multiple choice answer sheets, mathematical tables and other data booklets, string, scissors, answer booklets, single sheets, et cetera
19-21, 32-35
Appendix III
ACTIVITY
Paragraph
Reference in Manual
for Supervisors and
Invigilators
(14) Ensure that there is a secure storage medium to store question papers, examination materials and stationery
25
(15) Display in appropriate location the posters for the Notes for Guidance to Candidates and Electronic Devices Not Permitted
49-50
(16) Have available manual and blank answer sheets for multiple choice examinations
101
Special Arrangements
(17) Be familiar with procedures to be adopted in cases of irregularities such as cheating or misconduct
67-69, 75, 110-111
(18) Be familiar with the procedures to be adopted in cases where candidates experience adverse circumstances or have special needs such as those requiring the assistance of a Reader or Amanuensis (scribe)
94-95
(19) Be familiar with the procedures to be adopted in cases of minor or major disruptions in the examinations
96-100
(20) Be familiar with the special instructions contained in the multiple choice manuals and the procedures for the collection and return of the multiple choice answer sheets and question booklets
101-103
(21) Be familiar with subjects requiring special procedures prior to or during their administration, for example, Music, Visual Arts and Electronic Document Preparation and Management
123-166
BEFORE THE START OF THE EXAMINATION
(1) Dress in accordance with the dress code established by Local Registrar or the general guidelines given by CXC
14
(2) Ensure that the correct question paper will be administered and that adequate supplies are available – report any irregularities to the Local Registrar immediately
23-27
(3) Follow regulations and procedures established for use of security bags and tamper-evident tape, if applicable
28-30
(4) Arrange seating in accordance with regulations 41
(5) Number each desk with the last four digits of the candidates’ number 42
(6) Arrange separate accommodation for persons with contagious diseases or special needs
43
(7) Clear all desks of books, papers, et cetera and ensure that candidates do not have bags and reference materials in their possession
44
(8) Ensure that a clock with accurate time is visible and legible to each candidate in the examination room
45
(9) Arrive at the examination centre at least 45 minutes before the start of each examination
51
(10) Prevent unauthorised persons from entering the examination room 57-58
(11) Allow candidates to enter the examination room at least 15 minutes before the start of the examination
59
(12) Observe the regulations concerning use of mobile telephones by Supervisors 55-56
ACTIVITY
Paragraph
Reference in Manual
for Supervisors and
Invigilators
(13) Satisfy yourself as to the identity of each candidate 61-63
(14) Mark the Attendance Register correctly 64
(15) Write, at the bottom of the Attendance Register, the names, dates-of-birth and gender of any candidate present but not listed on the Attendance Register
65
(16) Be familiar with the procedure to follow when candidates write examinations out-of-centre
66
(17) Draw candidates’ attention to the breaking of the seal to the question paper package
77
(18) Allow one Invigilator to carefully inspect the seal to the question paper packages before they are broken
77
(19) Ensure that a candidate and an Invigilator sign and indicate the date and time in the designated section at the front of the question paper package
77
(20) Cut out label and ensure that sections with signatures and subject/centre details are cut out as one piece and placed in the Script Return Envelope for the Local Registrar
77
(21) Ensure that any erratum notice is brought to the attention of candidates and distributed accordingly
79
(22) Advise candidates that they must write only their centre code and registration number on any supplementary answer booklets/sheets
80
(23) Follow the special instructions for candidates before the start of each examination – see Appendix IX
82
(24) On a chalkboard, write the test code of each paper, the title of the paper, the name and number of the examination centre, and the starting and finishing times of each paper
85
(25) Do not allow candidates to take stationery into the examination room to be used as rough work
92-93
DURING THE EXAMINATION
(1) Draw seating plans and send plans to Local Registrar’s office at agreed intervals
42
(2) Maintain continued vigilance and supervision of candidates and the invigilating staff
54
(3) Do not allow a candidate to enter the examination room after the elapse of the first 30 minutes allocated to the paper being written. The candidate must be marked “Absent”
60
(4) Ensure that candidates do not give or receive assistance in answering the examination paper
74
(5) Provide supplementary stationery to candidates as appropriate 80-81
(6) Remind candidates at intervals of time remaining before the end of the examination
91
(7) Grid the ‘Absent’ bubble on the multiple choice answer sheet for all absent candidates
103
ACTIVITY
Paragraph
Reference in Manual
for Supervisors and
Invigilators
AT THE END OF THE EXAMINATION
(1) Collect all mathematical tables and data booklets, and other examination stationery (used or unused) and return them to the Local Registrar or appropriate storage location
34-35, 72
(2) Collect scripts, answer booklets and multiple choice answer sheets/question booklets (used and unused), place them in order of the registration number of the candidates and check them off against the Attendance Register to ensure that none are missing
101, 113
(3) Complete the Reconciliation Sheet 103
(4) Instruct candidates that they should not use liquid paper, pens, staples or any adhesive on the multiple choice answer sheet
103
(5) Instruct candidates to write their names in CAPITAL letters at the front of the multiple choice question booklet
103
(6) Instruct candidates not to insert the completed answer sheet into the multiple choice question booklet
103
(7) Use special Script Return Envelopes for MC exams 103
(8) Ensure candidates enter correctly all the required details on the answer booklets and answer sheets
105
(9) Ensure candidates assemble any loose/single sheets in the order in which the questions were attempted and then fasten them with any rough work sheets inside the answer booklet (or as instructed in the rubric of the question paper)
105
(10) Ensure candidates list all question attempted at the front of their answer booklets
105
(11) Advise candidates to complete the Candidate’s Receipt at the back of their answer booklet or multiple choice question booklet
108
(12) Sign and give candidate the Candidate’s Receipt only on the receipt of the candidate’s answer booklet or multiple choice answer sheet/question booklet
108
(13) Advise candidates to retain their Candidate’s Receipt until the issue of results and all queries and reviews have been completed
109
(14) Complete Form EXA 14 for candidates who were present for an examination but did not submit an answer booklet or answer sheet
115
(15) Be familiar how to pack scripts, Attendance Registers and other exam materials for examinations where the scripts will be e-marked and those where the scripts will not be e-emarked
115-119
(16) Use special Script Return Envelopes for CCSLC exams, CSEC exams and CAPE exams
120
SUPERVISORS MUST NOT:
(1) Accept appointments as Supervisors if they are writing examinations at the same sitting
7
(2) Break the seals to the security bags before the bags reach the examination room
28
(3) Pack seating plans in the Script Return Envelopes for CXC 42
ACTIVITY
Paragraph
Reference in Manual
for Supervisors and
Invigilators
(4) Allow Invigilators to use mobile telephones 55
(5) Allow candidates to leave the examination room unsupervised 70
(6) Allow a candidate or any other person to remove the question paper from the examination room before the examination is finished
71-72
(7) Expel a candidate from the examination room unless his/her behavior interferes with the work of other candidates
75
(8) Clarify any question in a paper unless an erratum notice has been issued by CXC
79
(9) Provide candidates with single sheets or additional answer booklets in examinations where the scripts will be e-marked
81
(10) Give candidates multiple choice answer sheets with the pre-slugged information for other candidates
103
(11) Use the EXA 14 Form to record issues relating to registration such as the incorrect name, date of birth or gender of a candidate
110-111
(12) Send blank (unused) answer booklets to scanning bureau or CXC 116-117 & 119
28 February 2015
Copyright © Caribbean Examinations Council 2015
CSEC®, CAPE®, CCSLC® are registered trademarks of the Caribbean Examinations Council
Appendix IV
NOTES FOR GUIDANCE TO CANDIDATES
1. Copyright
Every application to register
for the examination will be
deemed to constitute an
assignment by the
candidates to the Council of
the future copyright of all
their examination work,
practical or written.
2. Late Arrivals
(i) Candidates who arrive late
may be admitted during the
first 30 minutes of an
examination session.
Candidates who arrive after
the first 30 minutes will not
be admitted to the
examination.
(ii) Candidates who arrive late
for an examination session
will not be allowed extra
time to make up for the time
lost. The examination must
end at the prescribed time.
(iii) A candidate who presents
himself/herself in the
afternoon for a paper which
has taken place in the
morning will not be
admitted.
3. Leaving the
Examination Room
(i) A candidate is not allowed
to leave the examination
room during the first 30
minutes of an examination
session unless there are
exceptional circumstances.
Where a candidate is
allowed temporarily to
leave the examination room,
he/she is to be accompanied
by a member of staff or
attendant.
(ii) A candidate may be allowed
to discontinue work and
leave the examination room
at anytime after the first 30
minutes of an examination
session provided that he/she
surrenders his/her question
paper and answer book.
There will be no re-
admittance of that
candidate.
4. Examination Material
(i) Candidates are not
allowed to take into the
examination room any of
the following: books,
notes, boxes of
instruments bearing data
or any other article
bearing data, paper for
rough work and blotting
paper. Electronic
calculators are forbidden
unless expressly stated by
Council in advance.
MOBILE TELEPHONES
and other ELECTRONIC
devices are strictly
forbidden.
(ii) Candidates must provide
their own pencils
(especially 3B pencils to
answer multiple-choice
questions), erasers, pens,
ink, rulers, compasses, set
squares and protractors.
(iii) Candidates will be provided
with all stationery required
for written answers, special
answer sheets for objective
type papers, mathematical
tables and science data
booklets, blotting paper and
string.
5. Removal of
Examination Material
Examination material such as used or
unused books, mathematical tables,
multiple choice question booklets
and supplementary answer sheets
may NOT be removed from the
examination room by a candidate.
6. Instructions on
Answer Books and
Question Papers
(i) Candidates are reminded to
read carefully and carry out
the instructions given on the
question paper and on the
front cover of their answer
books or multiple choice
booklets. Candidates may
be penalised if these
instructions are not carried
out.
(ii) Candidates must use their
Centre Number and their
own ten-digit Registration
Number throughout the
examination. This
information must be clearly
inserted on every used page
of their Answer Books and
supplementary sheets.
Candidates must write their
names on the Cover of each
Answer Book and NOT on
the pages and
supplementary sheets used.
(iii) Candidates must start each
answer to a question on a
new page. Parts of a
Question e.g. (a)/ (b)/ (c)
may be written on the same
page. If a supplementary
sheet is used to complete
the answer, it must be
fastened with string next to
the answer in the book.
7. Misconduct
A candidate guilty of any
misconduct may have his/her
examination papers cancelled, be
disqualified and be barred from
entry to future examinations of the
Council.
* Supervisor’s Report and Instructions for conducting Practical Examinations
Appendix V
CARIBBEAN EXAMINATIONS COUNCIL
PAPER COMPONENTS 2015 – CSEC
SUBJECT PAPERS TEST CODES
General Technical
1. Additional Mathematics 01 01254010
02 01254020
03/2 01254032
2. Agricultural Science (SA) 01 01203010
02 01203020
3. Agricultural Science (DA) 01 01202010
02 01202020
03 01202030
4. Biology 01 01207010
02 01207020
03/2* 01207032
5. Building Technology:
Construction Option
01
01308010
02 01308020
6. Building Technology:
Woods Option
01
01309010
02 01309020
7. Caribbean History 01 01210010
02 01210020
03/2 01210032
8. Chemistry 01 01212010
02 01212020
03/2* 01212032
9. Clothing & Textiles 01 01213010
02 01213020
* Supervisor’s Report and Instructions for conducting Practical Examinations
SUBJECT PAPERS TEST CODES
General Technical
10. Economics 01 01216010
02 01216020
03/2 01216032
11. Electrical and Electronic
Technology
01
01317010
02 01317020
12. Electronic Document
Preparation and Management
01
01251010
02 01251020
03/2* 01251032
13. English A 01 01218010
02 01218020
14. English B 01 01219010
02 01219020
15. Food & Nutrition 01 01221010
02 01221020
16. French 01 01222010
01/TS 01222010 - TS
02
03
01222020
01222030
Orals
17. Geography 01 01225010
02 01225020
03/2 01225032
18. Home Economics:
Management
01
01228010
02 01228020
19. Human and Social Biology 01 01253010
02 01253020
20. Information Technology 01 01229010
02 01229020
03/2 01329032
21. Integrated Science (SA) 01 01230010
02 01230020
03/2 01230032
22. Mathematics 01 01234010
02 01234020
* Supervisor’s Report and Instructions for conducting Practical Examinations
SUBJECT PAPERS TEST CODES
General Technical
23. Mechanical Engineering
Technology
01
01335010
02 01335020
24. Music: Section I 01 01236010
(LIAP Examiners’ and
candidates brief)
Music: Sections II & III 01 01236010
(Mark Sheets are provided)
25. Office Administration 01 01237010
02 01237020
03/2 01237032
26 Physical Education and Sport 01
04
01252010
01252040
27. Physics 01 01238010
02 01238020
03/2* 01238032
28. Principles of Accounts 01 01239010
02 01239020
03/2 01239032
29. Principles of Business 01 01240010
02 01240020
03/2 01240032
30. Religious Education 01 01241010
02
02
02
02
01241021
01241022
01241023
01241024
Christianity
Hinduism
Islam
Judaism
31. Social Studies 01 01243010
02 01243020
03/2 01243032
32. Spanish 01 01245010
01/TS 01245010 – TS
02 01245020
01245030
Orals
33. Technical Drawing: Building
Drawing Option
01 01247010
02 01247020
03 01247031
* Supervisor’s Report and Instructions for conducting Practical Examinations
SUBJECT PAPERS TEST CODES
General Technical
34. Technical Drawing:
Mechanical Engineering
Drawing Option
01 01247010
02 01247020
03 01247032
35. Theatre Arts: Option A 01 01248010
36. Theatre Arts: Option B 01 01248010
37. Theatre Arts: Option C 01 01248010
38. Visual Arts: 02 01250020 - 01250027
* Supervisor’s Report and Instructions for conducting Practical Examinations
PAPER COMPONENTS 2015 - CAPE
SUBJECT PAPERS TEST CODES
Unit I Unit II
1. Accounting 01 02101010 02201010
02 02101020 02201020
03/2 02101032 02201032
Agricultural Science 01 02102010
02102020
02102032
02202010
02202020
02202032
2. Applied Mathematics 01 02105010 02205010
02 02105020 02205020
03/2 02105032 02205032
3. Art & Design 01 02106010 02206010
02 02106020 02206020
03 02106030
4. Biology 01 02107010 02207010
02 02107020 02207020
03/2* 02107032 02207032
5. Caribbean Studies 01 02111010
02 02111020
03/2 02111032
6. Chemistry 01 02112010 02212010
02 02112020 02212020
03/2* 02112032 02212032
7. Computer Science 01 02115010 02215010
02 02115020 02215020
8. Communication Studies 01 02114010
01 ES 02114040 ES
02 02114020
03/2 02114032
Digital Media 01
02
02159010
02159020
02259010
02259020
9. Economics 01 02116010 02216010
02 02116020 02216020
03/2 02116032 02216032
10. Electrical & Electronic
Technology
01
02
02117010
02117020
02217010
02217020
* Supervisor’s Report and Instructions for conducting Practical Examinations
SUBJECT PAPERS TEST CODES
Unit I Unit II
Entrepreneurship 01
02
03/2
02160010
02160020
02160032
02260010
02260020
02260032
11. Environmental Science 01 02120010 02220010
02 02120020 02220020
03/2 02120032 02220032
12. Food and Nutrition 01 02121010 02221010
02 02121020 02221020
13. French 01 02122010 02222010
02 02122020 02222020
03 02122030 02222030
04/2 02122042 02222042
16. Geography 01 02125010 02225010
02 02125020 02225020
03/2 02125032 02225032
17. Geometrical & Mechanical
Engineering Drawing
01
02
02126010
02126020
02226010
02226020
18. History 01 02127010 02227010
02 02127020 02227020
03/2 02127032 02227032
19. Information Technology 01 02129010 02229010
02 02129020 02229020
03/2 02129032 02229032
20. Law 01 02131010 02231010
02 02131020 02231020
21. Literatures in English 01 02132010 02232010
02 02132020 02232020
03/2 02132032 02232032
22. Management of Business 01 02133010 02233010
02 02133020 02233020
03/2 02133032 02233032
Performing Arts 02 02155020
Performing Arts 02 Option A
02 Option B
02255020
02256020
* Supervisor’s Report and Instructions for conducting Practical Examinations
SUBJECT PAPERS TEST CODES
Unit I Unit II
02 Option C
02 Option D
02257020
02258020
Physical Education & Sport 01 02152010
02152020
02252010
02252020
23. Pure Mathematics 01 02134010 02234010
02 02134020 02234020
03/B 02134032 02234032
24. Physics 01 02138010 02238010
02 02138020 02238020
03/2* 02138032 02238032
25. Sociology 01 02144010 02244010
02 02144020 02244020
03/2* 02144032 02244032
Spanish 01
02
03
02145010
02124020
02145030
02245010
02224020
02245030
Tourism 01
02
03
02163010
02163020
02163032
02263010
02263020
02263032
PAPER COMPONENTS 2015- CCSLC
SUBJECT PAPERS TEST CODES
1. English Language 01 05118010
2. French 01
01/TS
05122010
05122010-TS
3. Integrated Science 01 05130010
4. Mathematics 01 05134010
5. Social Studies 01 05143010
6. Spanish 01
01/TS
05145010
05145010-TS
9 December 2014
FORM EXA60 Appendix VI
CARIBBEAN EXAMINATIONS COUNCIL
REPORT ON QUESTION PAPER PACKING ERRORS
Centre Name: Centre Number:
Supervisor Name: Date of Examination:
Examination:
(22) No. of question papers stated on label (package with error)
(23) No. of question papers received (package with error)
(24) Barcode no. (same as Seq. no.) on label of question paper packet with error
Comments by Examination Supervisor:
----------------------------------------------------------------------------------------------------------------------------- ---------------
Signature of Examination Supervisor Date
Comments by Local Registrar:
Signature of Local Registrar Date N.B. – signed copy of form to be sent immediately to the Registrar, CXC in Barbados.
SEATING PLAN
Appendix VII
CENTRE NO: 210115 SUBJECT: Human and Social Biology Paper 1
CENTRE NAME: Acomby Private DATE OF EXAMINATION:
SUPERVISOR'S DESK
0001
0023
0030
0044
0061
0062
0063
0180
0182
ABSENT
0199
0200
0202
0208
0209
0211
0228
0230
0233
0235
0236
ABSENT
0241
0242
ABSENT
0243
0249
0250
0251
0253
0255
0259
0266
0268
0277
0278
0279
0280
0296
0297
0298
ABSENT
0300
0301
0302
0306
ABSENT
0308
0311
0314
0320
0350
0381
0391
0399
0401
0405
0409
0444
0458
0460
0489
0491
ABSENT
0494
0522
0579
0584
0597
0598
0600
0617
0649
0660
0667
0669
NAME OF SUPERVISOR:_____________________________
SIGNATURE: __________________________
SEATING PLAN
SUPERVISORS MANUALCXC - Examinations Administration & Security Division
SEATING PLAN
..0019 …0062 …0073
..0024 …0053 …0081
..0031 …0043 …0092
…0103 …0193 …0203 …0294
…0112 …0188 0211-Absent …0281
0121-Absent …0178 …0227 …0272
…0131 …0163 …0232 …0261
…0144 …0151 …0244 …0251
Stage
.Supervisor Desk
Centre Number:
Subject:
Date:
22
Appendix VIII
ELECTRONIC DEVICES
NOT PERMITTED
MOBILE PHONES, IPODS, MP3/4 PLAYERS,
TABLETS, KINDLES, PENS OR WRIST
WATCHES WITH
DATA-STORAGE CAPABILITIES
AND OTHER ELECTRONIC DEVICES ARE NOT
ALLOWED IN THE EXAMINATION ROOM.
CANDIDATES FOUND IN POSSESSION OF
ANY OF THESE DEVICES, WHETHER IN AN
‘ON’ OR ‘OFF’ POSITION, MAY HAVE THEIR
RESULTS CANCELLED OR BE DISQUALIFIED
FROM THE ENTIRE EXAMINATION SITTING.
Appendix IX
INSTRUCTIONS TO CANDIDATES BEFORE THE START OF AN
EXAMINATION
For All Examinations
1. Invite candidates to enter the examination room.
2. Direct candidates to their specific seats.
3. Instruct them to stop talking.
4. Inform them that they are now subject to examination conditions and that they must follow all
instructions given by the invigilating team.
5. Advise them to take a few minutes to read carefully the notes at the back of their timetables if they
have not already done so.
6. Draw their attention to the Electronic Devices Not Permitted poster at the front of the examination
room, after the time permitted at 3 above has elapsed.
7. Inform candidates that:
(a) unauthorised material, mobile telephones and other communication devices brought into the
examination room must be placed in their bag or handed to the Supervisor;
(b) if they are found guilty of any misconduct, they may have their examination papers cancelled,
be disqualified and be barred for a period of two years from entry to future examinations of
the Council;
(c) if they are caught with a mobile telephone or any other communication device, whether in an
“on” or “off” position, they may be have their results cancelled or be disqualified from the
entire examination sitting.
8. Inform candidates that books, notes, plain paper, bags, boxes of instruments bearing data or any
other article bearing data, graph paper, tracing paper or paper for rough work are not allowed in the
examination room. Any unauthorised material brought into the examination room, whether the
candidates intended to use it or not, is an offence and subject to the appropriate penalties.
9. Inform candidates of the test code of the question paper, the title of the paper, the name and number
of the examination centre, and the starting and finishing times of the paper. (Remember to write
this information on the chalk board as well.)
10. Instruct candidates to complete the requirements at the front and back of the answer booklets.
11. Advise candidates that they must not give assistance to, or receive assistance from, one another in
answering the examination paper.
12. Advise candidates to indicate by raising their hand if they receive a question paper, answer booklet
or multiple choice answer sheet that is defective.
13. Read the instructions on the front of the question paper to candidates and ask them to read the
instructions in silence at the same time.
Appendix X
14. Announce clearly to the candidates when they may begin the examination.
For Specific Examinations
1. Advise candidates, in examinations where they are not permitted, that calculators and dictionaries
must not be used.
2. Read, in examinations where calculators are permitted, the following notice to the candidates:
You may use silent non-programmable scientific calculators. You may NOT use pocket-
organisers, hand-held computers, lap-top computers, electronic writing-pads or pen-input devices,
calculators with typewriter-like keypads known as QWERTY, calculators with tape, calculators
with graphical display, calculators that make noise or talk, calculators that require an electrical
outlet, calculators in mobile telephones or calculators that can connect to the Internet.
3. Inform candidates, in examinations where the scripts will be marked electronically, that they will
not be issued with any additional answer booklets or single sheets to complete their responses.
4. Instruct candidates to write their rough work in:
a) a section of the space provided for their responses or on the blank pages at the back the of the
answer booklets in examinations where the scripts will be marked electronically;
b) the answer booklets or on single sheets (if requested by the candidates) in examinations
where the scripts will not be marked electronically;
c) the test booklets in multiple choice examinations.
5. Instruct candidates to write their answers to essay-type questions in pen with black or dark-blue
ink. Tell them that coloured pens should not be used unless specifically requested on the question
paper. Let them know that fountain pens and gel pens should not be used.
6. Instruct candidates to use 3B pencils to grid their responses on the multiple choice answer sheets.
7. Instruct candidates to start the response to each question on a new page and that parts of a question,
for example, 7(a), 7(b) or 7(c), may be written on the same page. This directive should only be
given in examinations where the subject paper will not be marked electronically.
8. Instruct candidates, in examinations where the scripts will be e-marked, to indicate by the
particular question if they have written on any of the additional blank pages at the back of the
question booklet.
27 February 2015
Appendix XI
Appendix XII
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE USE OF AN AMANUENSIS
An Amanuensis (or scribe) is a person who writes down a candidate’s dictated responses to questions during an
examination. The use of an Amanuensis is permitted when a candidate is unable to provide a handwritten
response or use a Word Processor. It is important that the Amanuensis accurately records only the words dictated
by the candidate.
The Amanuensis is appointed by the Local Registrar who must arrange for the candidate and the
Amanuensis to practice working together prior to the examination.
1. Additional time will be permitted for the use of an Amanuensis and will normally be up to 25 per cent of the
prescribed duration of the examination (15 additional minutes in the hour).
2. A candidate who is utilizing the services of an Amanuensis must be accommodated in a separate room so
that the dictated responses of the candidate are not overheard by other candidates. An Invigilator must be
present in addition to the Amanuensis.
3. If the candidate is permitted both an Amanuensis and a Reader, the Amanuensis should also act as a
Reader.
4. The use of an Amanuensis must not be an advantage or disadvantage to the candidate.
5. The Amanuensis must be able to produce an accurate record of the candidate’s responses and must, therefore,
write legibly and record the response exactly and at a reasonable rate.
6. The Amanuensis must be familiar with the terminology used in the subject; and in the case of a scientific,
mathematical or technical subject, should have a working knowledge of the subject.
7. The Amanuensis must not be the candidate’s own teacher, friend, relative, caregiver or any other person with
whom there may be an apparent or perceived conflict of interest.
8. The Amanuensis must:
write down the candidate’s responses exactly as they are dictated (verbatim);
draw all visual material (for example, maps, diagrams, tables and graphs) strictly in accordance with
the candidate’s instructions;
read back what has been recorded, as requested by the candidate; and
alter or delete answers at the request of the candidate.
9. The Amanuensis must not advise the candidate regarding which questions to do, when to move on to the next
question, the order in which the questions should be answered, or give information on the appropriateness of
the response.
10. A candidate should, wherever possible, have adequate practice in the use of an Amanuensis.
11. The Amanuensis must submit the candidate’s responses to the Multiple Choice question paper on the official
multiple choice answer sheet.
12. The Amanuensis must immediately refer any problems to the Invigilator, who, in consultation with the
Examination Supervisor, will submit the necessary report to the Council through the Office of the Local
Registrar.
13. The Amanuensis must complete and submit the Special Report Form (on the reverse side of this sheet).
It should be noted that failure to comply with these conditions may result in the candidate being disqualified from the examinations.
Appendix XIII(a)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM – AMANUENSIS (SCRIBE/WRITER)
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Name of Amanuensis assigned:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE AMANUENSIS (SCRIBE)
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Use of an Amanuensis” as set out on the reverse side of this sheet and that:
(i) I am eligible to be appointed as an Amanuensis for this candidate;
(ii) I performed the role of Amanuensis during the above examination and prepared the candidate’s script in accordance
with these guidelines.
Name of Amanuensis (Block Capitals):
Signature (Amanuensis):
Date:
TO BE COMPLETED BY THE SUPERVISOR
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date:
NB: The completed form must be attached to the front of the candidate’s script. If any problem or irregularity
occurred during the preparation of the script, a copy of this form must be attached to the relevant Irregularity Report.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE USE OF A READER
A Reader is a person who, on request, will read to the candidate either the entire or any part of the examination
paper; and any part of the candidate’s answers.
The Reader is appointed by the Local Registrar who must arrange for the candidate and the Reader to
practice working together prior to the examination.
1. Additional time will be permitted for the use of a Reader and will normally be up to 25 per cent of the
prescribed duration of the examination (15 additional minutes in the hour).
2. A candidate who is utilizing the services of a Reader must be accommodated separately from other
candidates and in addition to the Reader, an Invigilator must be present. Several candidates attempting the
same paper may be accommodated with a single Reader. However, if a candidate requests that his/her
responses be read, that candidate must be accommodated separately.
3. If the candidate is permitted both an Amanuensis and a Reader, the Amanuensis should also act as a
Reader.
4. The use of a Reader must not be an advantage or disadvantage to the candidate.
5. The Reader must be able to read accurately and at a reasonable rate. The examination paper must be read out
loud without any alteration to the wording.
6. The Reader must be familiar with the terminology used in the subject and must pronounce words clearly, as
any mispronunciation could disadvantage the candidate.
7. The Reader must not be the candidate’s own teacher, friend, relative, caregiver or any other person with whom
there may be an apparent or perceived conflict of interest.
8. A candidate should, wherever possible, have adequate practice in the use of a Reader.
9. The Reader may, if requested:
repeat the instructions given on the question paper and may answer any questions about the rubrics on the
question paper (for example, how many questions must be answered or the duration of the examination);
and may give information regarding time lapsed and remaining;
give the spelling of a word which occurs in the question paper, but must not otherwise spell a word for a
candidate; and
assist visually impaired candidates by describing information that is visually enhanced or presented in a
tactile format. However, the information provided must be limited to that which is available to a sighted
candidate.
10. The Reader must not:
explain, interpret or reword a question; or
advise the candidate which questions to answer, how much time to spend on any one answer, or the order
in which questions should be answered.
11. The Reader must immediately refer any problems to the Invigilator, who, in consultation with the Examination
Supervisor, will submit the necessary report to the Council through the Office of the Local Registrar.
12. The Reader must complete and submit the Special Report Form (on the reverse side of this sheet). It should be noted that failure to comply with these conditions may result in the candidate being disqualified from
the examinations.
Appendix XIII(b)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM – READER
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Name of Reader assigned:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE READER
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Use of a Reader” as set out on the reverse side of this sheet and that:
(iii) I am eligible to be appointed as a Reader for this candidate;
(iv) I performed the role of Reader during the above examination and assisted the candidate in accordance with these
guidelines.
Name of Reader (Block Capitals):
Signature (Reader):
Date:
TO BE COMPLETED BY THE SUPERVISOR
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date:
NB: The completed form must be attached to the front of the candidate’s script. If any problem or irregularity occurred
during the preparation of the script, a copy of this form must be attached to the relevant Irregularity Report.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE USE OF
AN INTERPRETER FOR THE HEARING IMPAIRED
Interpretation may be required at the beginning of the examination to translate instructions from the Invigilator, for
the duration of any listening components, or throughout the examination if it is an oral assessment and the student
communicates by signing. Candidates using a signing interpreter may require the use of a separate room and an
Invigilator.
1. The use of an Interpreter must not advantage or disadvantage the candidate.
2. The Interpreter:
(a) must be a qualified teacher of the deaf;
(b) must be someone who knows and has worked with the candidate, but must not be the candidate’s own
teacher, friend, relative, caretaker or any other person with whom there may be an apparent or perceived
conflict of interest;
(c) should provide support to give the candidate access to the questions so that he/she can demonstrate the
required knowledge;
(d) may alter only the carrier language;
(e) may not interpret or explain the technical language, but may fingerspell technical terms which do not have
a meaningful corresponding sign;
(f) should use a means of communication appropriate to the needs of the candidate, which may include:
- saying words or phrases
- lip speaking
- oral rephrasing of the carrier language but not the technical language
- using signing mode
- a combination of the above;
(g) may interpret and explain the instructions to the candidate;
(h) must not give any clues to the answer when communicating questions; and
(i) should communicate only as requested by the candidate and at the candidate’s own pace.
AURAL EXAMINATIONS
3. In situations where audio-cassette tapes/CDs are being used, the Interpreter should be allowed supervised
access to these tapes/CDs at least one hour before the examinations. This is to allow time for preparation
necessary for adequate communication. In order to comply with security requirements, it may be necessary to
delay the start of the examinations for the candidates concerned and to place them under supervision whilst
preparation takes place.
4. If the content of the tape/CD involves the use of two or more characters, it is preferable, to use a separate
Interpreter for each role. If this is not feasible, then adequate alternative arrangements should be made.
5. The Interpreter must immediately refer any problems to the Examination Supervisor, who will submit the
necessary report to the Council through the Office of the Local Registrar.
6. The Interpreter must complete and submit the Special Report Form (on the reverse side of this sheet).
It should be noted that failure to comply with these conditions may result in the candidate being disqualified.
Appendix XIII(c)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM –
INTERPRETER FOR THE HEARING IMPAIRED
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Name of Interpreter assigned:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE INTERPRETER
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Use of an Interpreter” as set out on the reverse side of this sheet and that:
(v) I am eligible to be appointed as an Interpreter for this candidate;
(vi) I performed the role of Interpreter during the above examination and assisted the candidate in accordance with these
guidelines.
Name of Interpreter (Block Capitals):
Signature (Interpreter):
Date:
TO BE COMPLETED BY THE SUPERVISOR
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date:
NB: The completed form must be attached to the front of the candidate’s script. If any problem or irregularity occurred
during the preparation of the script, a copy of this form must be attached to the relevant Irregularity Report.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE PRODUCTION OF A TRANSCRIPT
A transcript is a candidate’s examination script (responses) submitted in a form other than the candidate’s own handwriting. The
purpose of a transcript is to aid the Examiner(s) in the marking of a candidate’s script.
This facility is primarily used to process Braille responses and the Local Registrar is required to ensure that all Braille responses
are transcribed prior to despatch to the marking centres.
N.B: The responses for multiple choice examinations must be submitted on the candidate’s
pre-slugged multiple choice answer sheet.
The conditions listed below must be met:
1. The transcript must be produced by a person who is fully competent in the Braille code for the subject
concerned.
2. The transcript must not be produced by the candidate’s own teacher, friend, relative, caregiver or any
other person with whom there may be an apparent or perceived conflict of interest.
3. The transcript must be produced in a separate copy of the question paper/answer booklet or on lined
or unlined white paper as appropriate.
4. The transcript may be handwritten, typed or word-processed as appropriate. If handwritten, dark blue
or black ink must be used. Pencil must never be used.
5. The transcript must be produced immediately after the examination under secure conditions. The
candidate must not be involved in the production of the transcript.
6. The transcript must include the candidate’s registration number and relevant examination
information.
7. The transcript must be produced verbatim with no corrections to the candidate’s work.
8. The transcript together with the relevant Special Report Form must be securely attached to the back of
the candidate’s script and be included with the centre’s scripts for despatch to the marking centre.
The production of the transcript must not delay the despatch of scripts to the marking centre.
9. The person who transcribes the script must complete and submit the Special Report Form (on the
reverse side of this sheet).
It should be noted that failure to comply with these conditions may result in the candidate being
disqualified from the examinations.
Appendix XIII(d)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM
TRANSCRIPTION OF AN EXAMINATION SCRIPT
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Name of Transcriber assigned:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE TRANSCRIBER
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Production of a Transcript” as set out on the reverse side of this sheet and
that:
(i) I am eligible to be appointed as a Transcriber for this candidate and this subject;
(ii) the attached transcript of the above-named candidate’s script was prepared immediately after the examination under
secure conditions and in accordance with the guidelines outlined on the reverse of this form.
Name of Transcriber(Block Capitals):
Affix official stamp
Signature (Transcriber):
Date:
TO BE COMPLETED BY THE LOCAL REGISTRAR/ SUPERVISOR *
(* if transcription is completed at the centre)
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date:
NB: The completed form must be attached to the front of the candidate’s script. If any problem or irregularity occurred
during the preparation of the script, a copy of this form must be attached to the relevant Irregularity Report.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE USE OF A PRACTICAL ASSISTANT
A Practical Assistant is a helper who, in Practical Assessments, communicates visual observations
and/or carries out some or all of the tasks as instructed by the candidate. A candidate may be
eligible to use a Practical Assistant if he/she suffers from disabilities or indispositions which prevent
him/her from carrying out the practical tasks him/herself. A Practical Assistant is used in situations
where there is a concern for the candidate’s health or safety.
1. The use of a Practical Assistant must not be an advantage or disadvantage to the candidate. The Practical Assistant must
not, therefore, perform any task which would give the candidate an advantage.
2. A Practical Assistant must not be the candidate’s own teacher, friend, relative, caregiver or any other person with whom
there may be an apparent or perceived conflict of interest. A teacher must be present to invigilate/supervise the
proceedings.
3. Candidates utilizing the services of a Practical Assistant must be accommodated separately from other candidates and,
in addition to the Practical Assistant, an Invigilator must be present.
4. Additional time will be permitted for the use of a Practical Assistant and will normally be up to 25 per cent of the
prescribed duration of the examination.
5. The Practical Assistant must:
be familiar with the apparatus being used;
restrict all communication to clarifying the candidate’s instructions if they are not understood; and
carry out instructions exactly as they are given unless to do so will cause a hazard. If the assistant
does not understand the candidate’s instructions, he/she may ask for clarification but must not
lead the candidate in any way nor must the assistant attempt to interpret the candidate’s wishes.
If accurate or inaccurate instructions are given by the candidate, they must be followed.
6. The Practical Assistant must not:
advise the candidate regarding which questions to do, when to move on to the next question, or the
order in which the questions should be answered; or
give assistance in all activities; but should allow the candidate to perform activities without
assistance unless there is a health or safety concern.
7. A candidate should, wherever possible, have adequate practice in the use of a Practical Assistant.
8. The Practical Assistant must immediately refer any problems to the Invigilator, who, in consultation with the
Examination Supervisor, will submit the necessary report to the Council through the Office of the Local Registrar.
9. The Practical Assistant must complete and submit the Special Report Form (on the reverse side of this sheet).
It should be noted that failure to comply with these conditions may result in the candidate being disqualified.
Appendix XIII(e)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM - PRACTICAL ASSISTANT
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Name of Practical Assistant assigned:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE PRACTICAL ASSISTANT
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Use of a Practical Assistant” as set out on the reverse side of this sheet and
that:
(iii) I am eligible to be appointed as a Practical Assistant for this candidate;
(iv) I performed the role of Practical Assistant during the above examination and assisted the candidate in accordance
with these guidelines.
Name of Practical Assistant(Block Capitals):
Signature (Practical Assistant):
Date:
TO BE COMPLETED BY THE SUPERVISOR
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date:
NB: The completed form must be attached to the front of the candidate’s script. If any problem or irregularity occurred during the
preparation of the script, a copy of this form must be attached to the relevant Irregularity Report.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE USE OF
A COMPUTER (WORD PROCESSOR)
Computers are normally permitted for written examinations if a candidate is unable to provide a handwritten
response because of a particular difficulty, for example visual impairment, physical disability, temporary injury or
specific learning difficulty. The computer is therefore only used for the sole purpose of providing an alternative to
handwriting.
The computer will not be permitted for Multiple Choice examinations.
The following conditions must be met:
1. The candidate should be examined in a separate room, with an Invigilator, and the examination must be
closely monitored.
2. The candidate must have access only to the word processing software and must not be able to gain access
to files or documents stored in the memory of the computer or on disk (the hard drive, CD or flash drive).
3. The use of the spell check and Thesaurus is not permitted and the hard drive must be cleared of all other files.
4. The Supervisor/Invigilator and the candidate must confirm that the Word Processor is working correctly
before the start of each examination.
5. An examination folder* should be created and the candidate advised that all work must be saved in that
location.
6. The automatic save option must be used to ensure that the candidate’s work is regularly saved to disk.
Frequent saving of the work throughout the examination is strongly recommended.
7. There must be some backup option in case of mechanical or power failure.
8. The printing of answers may take place at the end of the examination. The candidate should be present in
order to verify that his/her printing is complete. After this, all files must be deleted from the examination
folder*. The printed work must be clearly labelled and submitted for marking.
9. The Invigilator must ensure that the candidate uses only the software and files which have been approved.
The Word Processor must therefore be checked by an Invigilator who is computer literate. The checks
must be done at the following times:
prior to each examination; during the examination; and the end of each examination.
10. The Computer must remain at the school and must be secured after each examination.
11. The Invigilator must immediately refer any problems to the Examination Supervisor, who will submit the
necessary report to the Council through the Office of the Local Registrar.
12. The relevant Special Report Form must be completed and submitted to the Examination Supervisor.
It should be noted that failure to comply with these conditions may result in the candidate being disqualified from
the examinations.
Appendix XIII(f)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM –
USE OF A WORD PROCESSOR
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE INVIGILATOR
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Use of a Word Processor” as set out on the reverse side of this sheet and
that:
(v) I am computer literate and qualified to be assigned to supervise this candidate who used a Word Processor during
the examination;
(vi) I have operated in accordance with the guidelines outlined on the reverse of this form; created the examination
folder, conducted the required checks; confirmed that the candidate used only the approved software; and ensured
that use of the Word Processor did not give the candidate an unfair advantage.
Name of Invigilator (Block Capitals): Signature (Invigilator): Date:
TO BE COMPLETED BY THE CANDIDATE
I have verified that my complete examination script has been printed
Name of Candidate (Block Capitals): Signature (Candidate):
TO BE COMPLETED BY THE SUPERVISOR
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date: NB: The completed form must be attached to the front of the candidate’s script. If any problem
or irregularity occurred during the preparation of the script, a copy of this form must be attached to the relevant
Irregularity Report.
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES FOR THE USE OF
SPECIALIZED EQUIPMENT/DEVICES
The use of specialized equipment is approved if a candidate is unable to provide a handwritten response or requires assistance in
doing so. (For example, a Braille Machine may be used by a visually impaired candidate.) These forms of assistance are
permitted when they are the candidate’s normal method of working and do not provide the candidate with an advantage.
The conditions listed below must be met:
13. The use of the equipment must not give the candidate an unfair advantage.
14. The equipment must be used solely by the candidate and not by someone acting on the candidate’s behalf.
15. The equipment must remain at the school and must be secured after each examination.
16. The Supervisor, Invigilator and the candidate must confirm that the equipment is working correctly before the start of
each examination.
17. There must be some backup option in case of mechanical or power failure.
18. The candidate should be examined in a separate room where the examination must be closely monitored. An Invigilator
who is familiar with the operation of the equipment/device must be present.
19. The Invigilator must ensure that the candidate does not use any components of the equipment in a manner which
would give him/her an unfair advantage. The equipment must therefore, be checked by an Examination
Supervisor/Invigilator who is familiar with its operation. The checks must be done at the following times:
on submission of the equipment to the school;
prior to each examination;
periodically during the examination; and
at the end of each examination.
20. The Invigilator must immediately refer any problems to the Examination Supervisor, who will submit the necessary
report to the Council, through the Office of the Local Registrar.
21. At the end of the examination, the Invigilator must complete the relevant Special Report Form and submit it to the
Examination Supervisor.
It should be noted that failure to comply with these conditions may result in the candidate being disqualified from the examinations.
Appendix XIII(g)
CARIBBEAN EXAMINATIONS COUNCIL
SPECIAL REPORT FORM –
USE OF SPECIALIZED EQUIPMENT/DEVICES
TO BE COMPLETED BY THE LOCAL REGISTRAR
Centre No.:
Centre Name:
Candidate No.:
Candidate Name:
Level: CAPE® CSEC ® CCSLC®
Subject:
Unit/Proficiency:
Paper:
Type of Equipment:
Signature (Local Registrar):
Date:
TO BE COMPLETED BY THE INVIGILATOR
Date of Examination:
Time Began:
Time Ended:
Comments:
DECLARATION
I declare that I have read the “Guidelines for the Use of Specialized Equipment/ Devices” as set out on the reverse side of
this sheet and that:
(vii) I am familiar with the equipment used and am qualified to be assigned to supervise this candidate who used this
equipment during the examination;
(viii) I have operated in accordance with the guidelines outlined on the reverse of this form; conducted the required
checks; and ensured that the candidate did not use any components of the equipment in a manner which would give
him/her an unfair advantage.
Name of Invigilator (Block Capitals):
Signature (Invigilator):
Date:
TO BE COMPLETED BY THE SUPERVISOR
Comments:
Name (Block Capitals):
Signature (Supervisor):
Date:
NB: The completed form must be attached to the front of the candidate’s script. If any problem or irregularity occurred
during the preparation of the script, a copy of this form must be attached to the relevant Irregularity Report.
Appendix XIV
CARIBBEAN EXAMINATIONS COUNCIL
SECONDARY EDUCATION CERTIFICATE
EXAMINATIONS
Subjects, proficiency, test codes, number of items and testing times are listed
at Page 4.
You must familiarize yourself with the contents of this manual before
administering the examination
This manual must be used for ALL Multiple Choice subjects except French
and Spanish.
SPECIFIC INSTRUCTIONS
FOR
SUPERVISORS ADMINISTERING
MULTIPLE CHOICE EXAMINATIONS - PAPER 01
N.B. Instructions which are to be read aloud to candidates are enclosed in boxes.
(a) Check the subject on timetable with name of the subject in test paper plastic bag to be
sure you have the correct papers.
(b) Have the candidates seated and ready to begin.
(c) Make sure that only pencils, erasers, timetables and calculators (if permitted) are left
on the desks.
(d) Check that each candidate has a soft lead pencil (3B).
(e) Distribute the answer sheets and answer booklets, keeping a copy of each from
which you will read the instructions. (On the other side of the answer sheet you
will see instructions for completion).
(f) See information on Page 4 – identify the examination to be administered and inform
the candidates of the:
(i) subject and proficiency;
(ii) test code and the number of items in the test.
(g) Read each instruction aloud, allowing the candidates the necessary time to fill in the
required information. Please ensure that the candidates follow the instructions
correctly.
(h) Follow the instructions for checking and opening the test paper plastic bags which are
printed on the labels. Now say:
Do not open your booklets until you are told to do so.
(i) Distribute the test booklets and keep a copy from which you will read the instructions.
Now say:
On the cover you will find instructions for this test. Look at
the cover and read the instructions silently while I read them
aloud. Read the instructions on the front of the booklet.
(j) Answer any legitimate questions. Stay within the meaning as far as possible and use
the vocabulary of the printed directions. Now say:
Please check and make sure that your booklet is not defective
in any way, for example, one that has missing questions. If
now, or at any time, you should find that your test booklet or
answer sheet is defective, please raise your hand.
(k) Replace any defective booklet with one that has the identical test and form codes.
The defective booklet should be marked “defective” and held for entry on the
irregularity report. Now say:
You will have ………. minutes to answer the ……. questions in
this paper (see question paper). When I say “Begin”, turn to
the first page, read the instructions and start working. Ready?
Begin! (l) You must now record the starting time of the test in the appropriate box on the
3
Reconciliation Sheet. When the candidates have begun, check to see that they are
marking their answers in the appropriate spaces on the answer sheet. At the end of
the correct time (Page 4 refers), that is, calculated time on Reconciliation Sheet say:
STOP! Even if you have not finished, you must stop and lay
down your pencil.
Check that your name, registration number and the subject
test code are correctly gridded on your answer sheet.
Place your answer sheet at the front of the test booklet. DO
NOT insert the answer sheet into the booklet.
Write your name in capital letters in the designated area at the
front of the test booklet. (m) Collect the test booklets and answer sheets and place all answer sheets together in the
same order as they appear on the Attendance Register. Then place all test booklets
together in the same order as the answer sheets. (n) Count the booklets while the candidates are in the room and ensure that they
correspond to the numbers distributed to the candidates. The answer sheets and the
test booklets should be placed in the separate Script Return Envelope. More than
one envelope should be used, if required.
N.B. Results will not be issued to candidates who do not submit their test booklets and the answer sheets. Now say:
Thank you. You may leave now.
(o) The number of used Multiple Choice test booklets should be added to the number of
unused booklets. The resulting sum should equal the number of test booklets taken to
the testing room. This information should be entered in part B of the Reconciliation
Sheet and on the Script Return Envelope. The total number of test booklets, the test
code and the centre number must be written in the appropriate section of the envelope.
(p) Grid the “Absent” bubble on the pre-slugged answer sheets for those candidates
who were not present and return them in the Script Return Envelope. The
unused booklets should be returned in the envelope with the other booklets.
SUBJECT PROFICIENCY TEST CODE NO. OF
ITEMS
TESTING
TIME IN
MINUTES
Additional Mathematics GENERAL 01254010 45 90
Agricultural Science SA GENERAL 01203010 60 75
Agricultural Science DA GENERAL 01202010 60 75
Biology GENERAL 01207010 60 75
Building Technology:
Construction TECHNICAL 01308010 60 75
Building Technology: Woods TECHNICAL 01309010 60 75
Caribbean History GENERAL 01210010 60 75
Chemistry GENERAL 01212010 60 75
Clothing & Textiles GENERAL 01213010 60 75
Economics GENERAL 01216010 60 75
Electrical & Electronic
Technology TECHNICAL 01317010 60 75
English A GENERAL 01218010 60 90
Food & Nutrition GENERAL 01221010 60 75
Geography GENERAL 01225010 60 75
Home Economics:
Management
GENERAL 01228010 60 75
Human and Social Biology GENERAL 01253010 60 75
Information Technology GENERAL 01229010 60 90
Integrated Science GENERAL 01230010 60 75
Mathematics GENERAL 01234010 60 90
Mechanical Engineering
Technology TECHNICAL 01335010 60 75
Office Administration GENERAL 01237010 60 75
Physical Education and Sport GENERAL 01252010 45 60
Physics GENERAL 01238010 60 75
Principles of Accounts GENERAL 01239010 60 90
Principles of Business GENERAL 01240010 60 75
Religious Education GENERAL 01241010 60 75
Social Studies GENERAL 01243010 60 75
Copyright © Caribbean Examinations Council 2015 CSEC®, CAPE®, CCSLC® are registered trademarks of the Caribbean Examinations Council
Appendix XV
CARIBBEAN EXAMINATIONS COUNCIL TESTING ROOM
RECONCILIATION SHEET
Hrs Mins
Subject: Time began
Proficiency/Unit: Length of test
Room: Centre No: Time due to end
Before the Test Subject Test code
Part A. Total Books issued to testing room
During the Test
Part B.
(1) Test books initially issued to candidates writing the test.
(2) Defective books (held for return with Irregularity Report).
(3) Unused books on hand.
TOTAL OF B
After the Test
Part C.
(1) Used books returned.
(2) Defective books returned.
(3) Unused books returned.
TOTAL OF C
Part D. Total Answer Sheets to be scored
NOTE: 1. Total A = Total B = Total C 2. This form should be returned together with the answer sheets for your testing room. 3. Where a centre has more than one testing room, a reconciliation sheet should be completed for
each room as well as for the entire centre.
Supervisor: _____________________
Date: _____________________
Appendix XVI
ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT
PAPER 02 – General Proficiency
INSTRUCTIONS TO TEACHERS/EXAMINATION SUPERVISORS
GENERAL INSTRUCTIONS
Preparation for the Examination
1. Any inter-station communication on a network must be disabled before the examination.
2. Teachers are required to ensure that the computers and storage devices* to be used in the examination are
virus free.
3. Teachers are required to ensure that drive heads are cleaned the day before the examination.
4. Relatively new storage devices should be used as very old storage devices tend to be unreliable and can
contaminate drive heads.
5. It is important that prior to the examination all storage devices are checked to ensure that they can be written
to and printed from.
6. Teachers are required to ensure that extra blank formatted storage devices are available in order to replace any
that become damaged during the examination. Note that teachers are required to comply with Instruction
11 (b) when replacing storage devices.
7. At least TWO fully functional printing stations should be made available for printing the candidates’ work
after the examination. Printers with adequate supplies (new ribbons, cartridges or toner) should be provided.
Centres are advised to stock extra supplies to ensure that the printing of all candidates’ work can be
completed.
8. A folder with adequate space should be created on the local hard drive for each candidate. The folder should
be labelled with the candidate’s initials and registration number. The pathway to the folder should be simple.
For example in the MS Windows environment, Justin C Browne whose registration number is 0300140011
would have folder named JCB0300140011 and path specified as C EDPM2005 JCB0300140011 or
C:\EDPM2005\JCB0300140011.
9. Schools entering more candidates than there are available computers may use two or more shifts. It is
imperative that:
(a) candidates for subsequent shifts are assembled in one place at least TEN minutes before the end
of the previous session to ensure that there is no interaction among candidates;
(b) teachers also ensure that EACH machine is SANITIZED (working folders of the
candidate from the previous shift are removed) before they are made available for use by
the next candidate. (Please note instruction 13.)
10. Mobile telephones, Personal Digital Assistants (PDAs) and other electronic communication devices are NOT
permitted in the examination room.
*N.B. Candidates may use storage devices such as compact discs (CDs) or memory sticks, provided these are in
good condition and contain no unauthorised material.
Examination Procedures
11. Five minutes before warm-up time, each candidate should be given:
(a) the sheet of paper headed ‘INSTRUCTIONS TO CANDIDATES’, on which the invigilator has
recorded the machine assignment; name and location of the folder assigned to him/her (for example,
see instruction 8); and instructions for printing;
(b) a blank formatted storage device with a stuck-on label bearing the candidate’s initials and registration
number.
12. Candidates should be informed that they have each been assigned:
(i) a unique, temporary folder on the local hard drive in which they are to save the files they create in
responding to examination questions;
(ii) a formatted storage device with his/her initials and registration number and that after completing
each question, they should transfer the work from the temporary folder to this storage device. (NB:
the storage devices must be retained by the school until the end of September following the
examination)
13. A teacher who is familiar with the software and print facilities used in the examination is required to be
available for the duration of the examination. This teacher is required to make a copy of all candidates’
work and submit to CXC one master disk for EACH type of machine and application used. Each master disk
should be clearly labelled with the following information:
(i) the centre number;
(ii) the name(s) of the application program(s);
(iii) the operating system (for example, Windows 95, 98, 2000, XP; UNIX; Linux);
(iv) date and time(s) the master disk was created.
On the master disk, each candidate’s work should be saved in a uniquely labelled folder. A separate folder
must be created for EACH candidate’s work. Names of folders must comprise candidate’s initials and
registration number so that a candidate’s work can be readily identified. This disk is to be securely and
appropriately packaged and submitted to CXC along with the scripts.
14. During the examination the teacher may give assistance if a candidate is experiencing difficulty with a
machine or the media. However, the nature of the problem and the assistance given must be clearly stated
on the Supervisors’ Irregularity Report.
The following information should be documented by the teacher on the Supervisor’s report:
(i) the registration number of the candidate(s) affected;
(ii) the machine used;
(iii) the date and time that the problem was reported (for example, 10 May, 1.45 pm, 40 minutes after start
of the examination);
(iv) the length of time taken for resolving the issue;
(v) whether or not any data were lost, quantity lost, the number of the question(s) affected;
(vi) whether or not the problem was specific to an application and if so, which application;
(vii) any additional relevant information.
15. Printing is not considered part of the time allocated for the examination. Supervisors/Invigilators must allow
candidates sufficient time to complete the printing of their work after the examination.
END OF INSTRUCTIONS TO TEACHERS/EXAMINATION SUPERVISORS
(see the Instructions to Candidates that follow)
INSTRUCTIONS TO CANDIDATES
A temporary folder has been created for you on Machine ______________________
The path name for this folder is: __________________________________________
Procedures for Printing
1. You will be given a blank formatted storage device* with your initials and registration number.
Upon completing each question, you should transfer your work from the temporary folder on the
hard drive to your labelled storage device.
2. At the end of the examination, you should print your own work. If you experience problems in doing
so, you may request assistance from the invigilator or teacher. Printing is not considered part of the
time allocated for the examination.
3. It is your responsibility to ensure that:
(a) your registration number appears in the upper right-hand corner of each page;
(b) EACH page is correctly labelled with the question number;
(c) your ENTIRE file is printed and that you submit ALL of your printed pages;
(d) your submission contains ONLY your work;
(e) you submit your labelled storage device, together with all printed work, at the end of the
examination. Note that the Examiner will mark ONLY your printed work. Your
storage device will only be used for security checks.
Failure to comply with these instructions may result in loss of marks.
END OF INSTRUCTIONS TO CANDIDATES
* N.B. Candidates may use other storage devices such as compact discs (CDs) or memory sticks, provided these are in good
condition and contain no unauthorised material.
Appendix XVII
CARIBBEAN EXAMINATIONS COUNCIL
GUIDELINES AND INSTRUCTIONS FOR
PRACTICAL AND WRITTEN EXAMINATIONS
IN
MUSIC
GENERAL PROFICIENCY
PREPARED PERFORMANCE
(SOLO)
COMPOSING (LIVE PERFORMANCE)
LISTENING & APPRAISING
For Local Registrars, Principals, External Examiners, Examination Supervisors
and Invigilators
2
Requirements for the Practical Examination in Performing/Composing
1. The practical examination should take place in the first half of the third term of the
examination year and in any case before the commencement of the written examination in
accordance with a timetable prepared by the Council.
ALL PRACTICAL EXAMINATIONS SHOULD BE CONDUCTED WITHIN A
PERIOD OF ONE WEEK AND WILL BE ADMINISTERED IN CATEGORIES
AS FOLLOWS:
a. Voice and Keyboard
b. Strings
c. Woodwind and Saxophone
d. Orchestral Brass
e. Percussion
Categories and groupings are:
1. Voice and Keyboard
Appropriate voice range (for example, bass and soprano)
Electric Keyboard
Piano
2. Strings
Violin
Viola
Violoncello (Cello)
Double Bass
Guitar
Bass Guitar
3. Woodwind
Recorder (descant or treble)
Flute
Oboe
Clarinet
Bassoon
Saxophone (for example, soprano, alto and tenor)
4. Brass
Trumpet
Tuba
French horn
Trombone
Cornet
Baritone
3
5. Percussion
Steel pan (tenor, double tenor, double seconds)
Drum kit/Trap set
Conga
The order of the examination should allow for flexibility that facilitates the candidate who
may opt to start with any item with which he/she is most comfortable.
Section 1 PERFORMING (PERF)
(i) Solo performance of one piece on the main instrument selected from the above
five categories and groupings.
(ii) One scale and an arpeggio (may be performed in the order preferred by the
candidate) OR one technical study.
(iii) Viva voce discussion
A file to be presented with copies of the pieces learnt during the two-year period,
including the piece performed. This will be returned by the Examiner at the end
of the exercise.
Section 2 COMPOSING (COMP)
(i) One composition/arrangement presented in a live performance.
The Examiner will indicate by a tick (√) on the marksheet whether a live
presentation has been done. No marks will be awarded at this point as the
performance is intended as authentication of the candidate’s familiarity and
ownership of the composition.
Other participants (where required) enter examination room just on time for
presentation and leave immediately after.
(ii) Audio tape (CD) of the composition and the arrangement (one of which is that
performed at i above), and file containing the composition and the arrangement.
(iii) Viva voce discussion of compositions during which the candidate will reflect and
discuss elements of the composing process. The file should include
documentation of the composing process signed by teacher to verify authenticity -
absence of which will result in automatic deduction of four marks.
NB Only the viva voce will be given a mark during the practical examination. All
other marks are awarded during the official marking exercise to be conducted by
an appointed examining committee.
The examination for each candidate will last approximately 30 minutes.
Additional time will be allowed for tuning and setting up equipment.
4
Administration Procedures
2. By the middle of February, the Local Registrar will submit to Council a timetable for the
examinations and a complete list of the approved Examiners and their allocations. The
Local Registrar will also ensure that the relevant details concerning timetables and
allocation of Examiners are circulated to all schools/centres and Examiners concerned not
later than 28 February.
3. Candidates will be required to present a solo performance on a selected instrument,
including voice (list of instruments attached as well as indicated in syllabus).
The Local Registrar should be notified of the instrument that the candidate is offering for
examination by the last week of November, so that the information may be conveyed to
the Examiner. The candidate’s level of competence (Foundation, Intermediate, or
Advanced) must be indicated on the Performing (Profile 2) Mark Sheet.
4. Technical exercises, works in any genre (Caribbean, popular or classical) and appropriate
to the candidate’s level of competence, scales and arpeggios will be chosen by the
candidate.
NB: Scales and arpeggios must relate to the key of the solo piece presented in the
practical examination.
5. Candidates will be expected to provide the Examiner with the notated score or written
commentary (verbal explanation) where no official or documented score of the technical
exercise and chosen work is available.
6. Candidates must provide an audiotape (CD), on which their composition and arrangement
are recorded. The tape (CD) should be properly labelled with the following information:–
Candidate’s name
Candidate’s number
Name of school
Subject and profile
Titles of the composition and the arrangement
Year of examination
NB: It is advisable for the candidate to state his or her name/number and titles of pieces
at the beginning of the recording as well.
Candidates are not obliged to perform their own compositions, but such compositions
must be performed in the candidates’ presence and candidates are expected to be able to
comment knowledgeably on any aspect of their compositions or answer any related
questions posed by the Examiner.
7. At all times, before and during the examination, any material relevant to the examination
must be kept under conditions of strict security. It is essential that Examiners appreciate
the responsibility of ensuring that no information contained in the examination materials
reaches candidates to be examined, directly or indirectly.
5
8. Schools/centres should ensure that all examination candidates are aware of the format that
the examination will take and know the time at which they are required to attend, noting
that each candidate will be examined for approximately 30 minutes in a combined sitting
for performing and composing.
9. Schools/centres should ensure that a suitable venue is selected for the examination (see
Physical Requirements for CSEC Music Examinations page 6).
10. Not more than five (5) candidates should be examined successively in any one block of
time (session) without a break. Under normal circumstances, no Examiner should
examine more than 10 candidates in any one day.
11. Examiners should contact schools/centres in advance to confirm the times at which they
will begin each session of the examination, and to discuss any special arrangements that
may be required.
12. On the day of the examination, Examiners will normally arrive at least 30 minutes before
the beginning session to:
a. ensure that all arrangements are satisfactory;
b. introduce themselves to the candidates who should be brought together for this
purpose at the appropriate time;
c. allow the first candidate adequate time to ensure that his/her instrument is
properly tuned and ready for use;
d. discuss with the Music teacher any candidates with special difficulties or
needs that should be reported to Council for consideration at the Subject
Awards Committee meeting (for example, recent illness or bereavement). In
such cases, the Reporting on Irregularities (Form EXA 14) must be
completed by the Examiner.
13. Examination conditions must prevail throughout the environment in which the
examination is taking place:
a. the examination room must be as quiet as possible and a table should be
provided for the Examiner to be seated at a reasonable distance from the
candidate’s performing position;
b. the candidate, in preparing to be examined, should be able to check on his/her
instrument in an area that is quiet and under supervision. Arrangements
should be made between the Examiner and supervisory staff to ensure that
candidates are summoned in an orderly manner.
14. Under no circumstances should Examiners discuss the performance of any candidate with
anyone not so authorised to be privy.
15. The Local Registrar may consider requests by Principals on behalf of candidates who,
because of illness or other untenable circumstances, would like to have their examination
6
sitting transferred to another centre at which the examination is scheduled to take place at
a later date.
16. Examiners/Schools/Centres are asked to report to Council (through the Local Registrar)
any aspect of the practical or written examination that they consider unsatisfactory.
17. All copies of the final mark sheets, as well as Examiners’ notes and rough mark sheets
must be submitted to the Local Registrar, who will forward all original copies of those
documents to the Registrar, CXC Headquarters. Local Registrars must retain a copy of
each sheet for at least three months following the issue of the final results.
CHECKLIST FOR PRACTICAL EXAMINATION REQUIREMENTS
Each candidate must present the following:-
SECTION I (PERF) PIECES SECTION II (COMP) PIECES
1
Piece No. 1 – solo item, performed on an instrument or sung
3
Piece No. 3 – original composition, scored and recorded on audio tape (CD)
2
Piece No. 2 – one scale and arpeggio OR technical study
4
Piece No. 4 – arrangement , scored and recorded on audio tape (CD)
NB Candidates MUST NOT offer their own compositions or arrangements as their solo item
Requirements for the Written Examination (LIAP)
The invigilator administering the written examination (LIAP) must follow the guidelines
outlined in the Invigilator’s Brief and Audio Script packaged with the audio tape (CD) to be
used for the examination. To facilitate this, the brief must be read beforehand, not less than
60 minutes before the start of the examination. The guidelines must be strictly adhered to.
PHYSICAL REQUIREMENTS FOR CSEC MUSIC EXAMINATIONS
PRACTICAL - PERF/COMP
Suitable room – good acoustics, detached, free from visual and aural distractions.
Instruments tuned and in good working order; electronic equipment checked and
functioning properly; band instruments (where required – for example, ensemble
performance) set up in positions from which they will be used before examination starts.
Music stand(s) in place, where required.
7
Candidate's file of pieces to be performed during the examination - for Performing as well
as Composing/Arranging.
Examiner's file with copies of the following:
- scores for pieces to be performed - solo performance;
- other repertoire performed over the preparation period (which will be returned to the
candidate at the end of the exercise);
- scores for the composition and the arrangement being submitted for assessment; and
the score of the original piece which was arranged; and
- audio tape (CD) of the composition and the arrangement being submitted for
assessment.
WRITTEN - LIAP
Suitable room - detached, free from visual, aural and other distractions.
Appropriate lighting and ventilation.
Audio equipment of good quality - tape recorder or stereo system suitable for classroom
sound projection.
ELIGIBILITY FOR EXAMINATION RESULTS
A candidate will only receive examination results in the Music General Proficiency
examination provided ALL of the following are completed and sent to the Council:
(a) Paper 01 written examination - Question Paper Forms Answer Booklets for Section I
and Sections II and III;
(b) Paper 02 practical examination - completed Examiners’ Mark Sheet for Performing
(Profile 2) - the candidate’s level of competence (Elementary, Intermediate, or
Advanced) must be selected; completed Examiners’ Mark Sheet for Composing
(Profile 3); a Portfolio with the candidate’s work including the audio tape or compact
disc (CD); and a completed Music Declaration Form;
(c) Paper 03 - completed SBA assignments and submission of SBA mark.
Appendix XVIII
TECHNICAL DRAWING
GENERAL PROFICIENCY – PAPER 2 & PAPER 3
(Candidates who opt to use the Computer Aided Drawing method)
General Instructions
1. Printing of the scripts is NOT a part of the time allotted for the examination paper.
Supervisors/Invigilators must allow candidates sufficient time to complete the printing of
their work after the examination. In extenuating circumstances, printing may be permitted
the next day, provided that the appropriate measures are in place to protect the integrity of the
candidate’s storage devices*.
2. Each candidate should have a formatted storage device. Each storage device must be named
using the candidate’s registration number. A stuck-on label of each candidate’s storage
device must also bear the following information:
(i) the candidate’s registration number;
(ii) the name(s) of the application programme(s);
(iii) the type of computer;
(iv) the operation system.
3. On each candidate’s storage device, the teacher (or other person designated by the Principal)
must ensure that the relevant files are created, using application packages that the candidate
will use during the practical examination.
4. It is important that the teacher (or other person designated by the Principal) check all storage
devices to ensure that they can be read from, and written to, prior to the examination.
5. At least TWO functional printers should be provided.
6. When schools enter more candidates than the number of computers available, candidates for
subsequent shifts must be assembled in one place at least TEN minutes before the end of the
first session to ensure that there is no interaction among candidates.
7. A teacher must be available to duplicate data storage devices for candidates. The teacher
must be able to use all of the print facilities of the packages, including ‘print structure’.
8. Any means of inter-station communication on a network must be disabled, if possible, for the
duration of the examination to reduce the possibility of cheating. As far as possible, the
candidate must have ‘write’ privileges only on the storage device provided for his/her use.
For example, if the machine has a hard drive it should be write-protected.
9. Teachers must ensure that extra formatted storage devices with relevant files are available, if
necessary, in order to replace those which may become damaged during the examination.
Note that Instruction 2 must be adhered to when replacing storage devices.
* NB Candidates may use storage devices such as compact disks or memory sticks,
provided these are in good condition and contain no unauthorised material.
2
10. Teachers should give assistance to a candidate if the candidate is experiencing difficulty
with the computer or printer. However, the nature of the problem and the assistance
given must be clearly stated on the Invigilator’s Report.
11. Teachers must ensure that the computer being used for preparing storage devices is virus-free
and that the storage devices to be provided are also virus-free.
12. Teachers should ensure that drive heads are cleaned the day before and after each
examination. Relatively new storage devices should be used as very old storage devices can
quickly contaminate the drive heads.
13. Teachers must be reminded that mobile telephones and other communication devices are not
permitted in the examination room.
NOTE:
Candidates who opt to use the Traditional Drawing Method for Paper 02 and Paper 03 may
opt to do the SBA drawing project using the Computer Aided Drawing application.
Appendix XIX
C A R I B B E A N E X A M I N A T I O N S C O U N C I L
SECONDARY EDUCATION CERTIFICATE
EXAMINATION
VISUAL ARTS
INSTRUCTIONS TO TEACHERS/EXAMINATION SUPERVISORS
Examination Supervisors (and teachers) should ensure that:
1. candidates receive the examination papers TWO WEEKS in advance of the
examination date;
2. candidates obtain in time for the examination whatever materials and equipment are
necessary for the selected options;
3. wherever required, preliminary studies and preparation of materials are the unaided
work of the candidates;
4. within TWO WEEKS after the examination, ALL ceramic pieces are:
(a) bisque fired;
(b) labelled and packed for despatch;
5. the candidates are informed of the rules and regulations pertaining to misconduct and
the consequences of such misconduct;
6. the label provided for the examination by CXC is used. If candidates wish to use
other surfaces specially suited to their selected media, then these papers should be
attached to the CXC label, so that the label remains at the front. No information
should be written on the work itself;
7. the labels for Options Sculpture and Ceramics, Fibre and Decorative Arts, Textile
Design and Manipulation and Leather Craft are securely attached to the pieces in
order to avoid misplacement during packaging and transportation;
8. the dimensions of the work DO NOT exceed CXC’s stipulation;
9. candidates consider the placement of their composition in relation to the size of the
paper provided;
10. candidates DO NOT take preliminary sketches to be finished in the examination room
for submission as their final examination piece;
11. candidates DO NOT take preliminary sketches into the examination room for Option
– Drawing;
2
12. candidates do not take into the examination room a finished piece of work for
substitution as an examination piece;
13. candidates DO NOT copy directly from books, magazines, calendars or other existing
pictorial works for submission as their final examination work;
14. proper care is taken to ensure that ceramics or other fragile works are properly packed
to minimize breakage;
15. candidates DO NOT copy information verbatim and submit as their own material;
16. candidates DO NOT submit identical copies of the Reflective Journal;
17. candidates state the total number of words contained in the Reflective Journal;
18. stencils and blocks for printing done for Options Printmaking, and Textile Design and
Manipulation MUST be prepared in the examination room. The only prepared
screens/blocks with designs that may be brought into the room are those done using
the photographic method or any method that would not be completed within a 6-hour
sitting. In these cases, preliminary sketches and colour separations should be
submitted;
19. only stretched screens and prepared blocks (without design) are brought into the
examination room;
20. for those examination options where candidates are allowed to take preliminary work
into the room, the Supervisors and Invigilators should, at the start of the examination,
stamp or place some distinctive mark on the candidates’ sketches and record the
number of sketches. At the end of the examination, they should reconcile this record
with the work completed in the room and submitted for examination by each
candidate.
NOTE: Persons appointed to invigilate the Visual Art examinations should be current
or retired Art Educators and they should invigilate at centres other than their own.
Nature of Assistance to be given by Teachers
Reflective Journal – General Proficiency
The following is the scope of the assistance which teachers are required to give to candidates:
1. guidance in the selection of the topic;
2. assistance in the structure and format of the written paper;
3. instructions in the correct method of acquiring relevant material and research (library,
archival research, et cetera);
4. instructions about the proper way to conduct interviews and to record facts;
5. instructions in the use of audiovisual and other visual aids;
3
6. instructions on the layout of written and illustrative studies;
7. assistance in the review of their work for any errors, omissions, et cetera.
NOTE: Teachers must indicate at the back of the Reflective Journal any assistance they
gave to the candidates. If no assistance was given, teachers should provide some
explanation.
Appendix XX
C A R I B B E A N E X A M I N A T I O N S C O U N C I L
CARIBBEAN ADVANCED PROFICIENCY EXAMINATION
ART AND DESIGN
INSTRUCTIONS TO TEACHERS/EXAMINATION SUPERVISORS
Instructions to Teachers
Teachers should ensure that:
21. the candidates receive the examination papers THREE WEEKS in advance of the
examination dates;
22. the candidates obtain in time for the examination whatever materials and equipment
are required for the selected questions;
23. wherever required, preliminary studies and preparation of materials are the unaided
work of the candidates.
Instructions to Examination Supervisors
Supervisors should ensure that:
24. within TWO WEEKS after the examination, ALL ceramic pieces are:
(a) bisque fired;
(b) labelled and packed for despatch;
25. examination pieces for Design and Applied Art which involve printmaking, surface
manipulations or mixed media where necessary and are un-waxed, are properly dried
before packing;
26. the candidates are informed of the rules and regulations pertaining to misconduct and
the consequences of such misconduct;
27. the label provided for the examination by CXC for the particular Unit and Module
/Paper is used. If candidates wish to use other surfaces specially suited to their
selected media, then these papers should be attached to the CXC label, so that the
label remains at the front. No information should be written on the work itself;
28. the labels for three-dimensional and textile questions are securely attached to the
pieces in order to avoid misplacement during packaging and transportation;
29. the dimensions of the work DO NOT exceed CXC’s stipulation;
30. candidates consider the placement of their composition in relation to the size of the
paper provided;
31. candidates submit all preliminary sketches, explanatory notes and research notes
outlining the concepts influencing their work;
32. candidates DO NOT take preliminary sketches to be finished in the examination room
for submission as their final examination piece;
33. candidates DO NOT take into the examination room a finished piece of work for
substitution as an examination piece;
34. candidates DO NOT copy directly from books, magazines, calendars or other existing
pictorial works for submission as their final examination work;
35. proper care is taken to ensure that ceramics or other fragile works are properly packed
to minimize breakage;
36. candidates DO NOT submit identical copies of the research paper;
37. candidates state the total number of words contained in the Research Paper;
38. stencils and blocks for printing MUST be prepared in the examination room. The
only prepared screens/blocks with designs that may be brought into the room are
those done using the photographic method or any method that would not be
completed within a 6-hour sitting. In these cases, preliminary sketches and colour
separations should be submitted;
39. only stretched screens and prepared blocks (without design) are brought into the
examination room;
40. for those examination questions where candidates are allowed to take preliminary
work into the room, the Supervisors and Invigilators should, at the start of the
examination, stamp or place some distinctive mark on the candidates’ sketches and
record the number of sketches. At the end of the examination, they should reconcile
this record with the work completed in the room and submitted for examination by
each candidate.
NOTE: Persons appointed to invigilate the Art and Design examinations should be
current or retired Art Educators and they should invigilate at centres other than their
own.
UNIT I – Module 1
Research Paper
Nature of Assistance to be given by Teachers
The following is the scope of assistance which teachers are required to give to candidates:
8. guidance in the selection of the topic;
9. assistance in the structure and format of the written paper;
10. instructions in the correct method of acquiring relevant material and research (library,
archival research, et cetera);
11. instructions about the proper method of conducting interviews and recording facts;
12. instructions in the use of audiovisual and other visual aids;
13. instructions on the layout of written and illustrative studies;
14. assistance in the review of their work for any errors and omissions.
09 March 2015