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ManualforFormattingtheFiguresandtheListofFiguresinthe
ThesisorDissertationThismanualprovidesinformationon:1.Howtoproperlyformatfigureswithinthethesisordissertation.2.Examplesofproperlyformattedfigures.3.TheformatrequirementsfortheListofFigures.4.HowtomanuallyandautomaticallycreateaListofFigures.5.AnexampleofaproperlyformattedListofFiguresisprovidedattheendofthemanual.1TheinformationprovidedinthismanualisthesameasthatfortheManualforFormattingtheTablesandtheListofTablesintheThesisorDissertation.Theformattingrequirementsforfiguresandtablesandtheirrespectivelistsarethesame.Sections:Section1:FormattingFigureswithintheThesisorDissertation(p.2)
• GeneralFormattingGuidelines(p.2)• InsertingaCaptionforaFigureinMicrosoftWord(p.3)• SamplesofProperlyFormattedFigures(p.5)
Section2:FormatRequirementsfortheListofFigures(p.7)Section3:HowtoManuallyCreateaListofFigures(p.8)Section4:HowtoCreateaListofFiguresAutomaticallyinMicrosoftWord(p.10)SampleListofFigures(p.11)
1 Information in this manual has been modified from: University of Central Florida https://graduate.ucf.edu/thesis-and-dissertation/
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Section1:FormattingFigureswithintheThesisorDissertationGeneralFormattingGuidelines:
• Besurethatallinsertedfiguresarelabeledwithatitleandnumbero Example:Figure1.Reactionshot.
• Thenumberingforeachfiguremustbeconsecutive,pertherequirementsof
yourchosenstyleguide.o Numberingcanbefromthebeginningofthedocumentorfromthestart
ofeachchapter.Forexample,Figure1:ReactionshotorFigure1.1Reactionshot.
• Yourcasingchoicesmustmatchbetweenallofthefigurelabelsandshouldfollowtherequirementsofyourchosenstyleguide.
o Forexample,ifyoutitlesareinALLCAPSinyourtext,theywillneedtobeinALLCAPSinyourlistoffiguresandthroughoutyourotherfiguretitles.TheruleappliestotitlesthatareTitleCased,lowercased,orJustcapitalizethefirstwordofthetitle.
• Ifafigureislandscapeoriented,thefigure’slabelandpagenumbermustbelandscapeorientedtomatch.Thepagenumbershouldappearbottomcenteronthepage.
• Figuresmustbeclearlydelineatedfromthetext.Thiscanbedonebylinebreaks(minimum2linebreaksor2double-spacedlines),borders,oradelineationthatisapprovedbyyourstyleguide.Thetitleanddescriptionoffiguresareconsideredpartofthefigureandmustbeclearlydelineatedfromthetextaswell.
• Figuresembeddedintoyourdocumentmustfitonasinglepage.Youcanuse
smallerfontsizeonfigurecaptions,butitcannotbebelow8point.Iftheembeddeditemdoesnotfitwithinyourtextonasinglepage,itmustbemovedtoanappendix.Youcaneithergiveeachfigureitsownappendixoryoucancreateasingleappendixcontainingmultiplefigures.
• Unliketherestofyourdocument,thedescriptionsandtitlesoffiguresembeddedinyourdocumentcanbesingle-spaced.
• Youmustusethesamefontstyleastherestofyourdocument.Asnotedabove,
thefontsizecanbesmallerthantherestofthefontsizeinthedocument. InsertingacaptionforafigureinMicrosoftWord:
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UsingthisfunctioninMicrosoftWordenablesyoutoensurethatthereisconsistencyamongfiguretitlesthroughoutyourdocument.ThesecaptionswillalsothenenableyoutoautomaticallycreateaListofFigures.Remember:Allfiguresneedtobeformattedidenticallywitheachother.1.Findyourfirstfigureinyourdocument.2.Positionyourmousecursoratthebeginningofthefigure’stitle/description.GototheReferencestab.3.Onthistab,selectInsertCaption.ThisislocatedinthecenteroftheReferencestabundertheCaptionssection.4.Amenuwillpopupandlooksimilartotheimagebelow.5.Makesuretheword“Figure”isdisplayedintheLabelsection.Ifitdoesnot,clickonthedownarrowintheLabelsectionandselectitfromthelist.6.Whenthecaptionsays“Figure1,”clickOK.
7.Thelabel“Figure1”shouldappearinfrontofyourcaption.YouwillnoticethatWordhaschangedthelabelanddescriptionofyourfiguretoitsdefaultsettings.8.YoucanchangethecaptionformattingstylebygoingtotheHometab.ThereyouwillseetheStylessectionintheribbon.Inthelowerright-handcorneroftheStylessection,youwillseeanarrow.ClickonthearrowtobringuptheStylesmenu.9.Clickanywhereonthecaption(labelordescription)andthiswilldisplaytheCaptionsoptionintheStylesmenu.10.Clickonthedownarrowlocatedtotherightof“Caption.”
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11.ChooseModify.
12.Thisiswhereyoucanmodifythefontstyle,fontsize,thepositionofthelabelanddescription(e.g.,centered,left-aligned),andthelinespacing(e.g.,single-spaced).13.Onceyouhavefixedthestyleofthecaption,clickOK.Thecaptionforyourfigureshouldreflectthesechanges.Fromhere,allcaptionsforyourfiguresshouldlookthesame.14.Toinsertacaptionfortherestofthefiguresinyourdocument,followtheabovesteps.15.Theonlychangeisthatinsteadofmakingsurethelabelis“Figure1”(Step7above),thenumbermustbechangedtoaccuratelyreflecttheorderoftherespectivetable.
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Sample1:ProperlyFormattedFigure
Introduction
Individualsmaysharedifferentopinions,butwhentheyareinthepresenceofacrowd,
howisthisbehaviordifferent?Iexplorethesetopicsbelow.Iwillexplorethistopicin
thesectionsbelow.SeeFigure1foranexampleofthecrowd.
Figure1:PeopleontheStreets
Theindividualscometogethertomakeupthecrowd,andduringthistimetheymayact
inadifferentmannerthantheywouldhadtheindividualbeenintheirhomealoneina
privatesetting.
NOTE:Thefigureisclearlydelineatedfromthetext(2double-spacedlinebreaks)
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Sample2:ProperlyFormattedFigure
ALookIntotheCrowd–BehaviorAmongtheMasses
Thissectionprovidesthereaderwithasenseofwhyindividualsactdifferentlywhileina
crowdthantheydoinprivate.Thefirstruleofbeinginthecrowdisthateverycrowd
musthavealeader.Seefigure2foravisualrepresentation.
Whenfollowingtheleaderthereareseveralthingsthathappentoindividuals.Theymay
notusethesamecriticalthinkingskillsiftheyaresimplyfollowingtheleader.
Figure2:FollowingtheLeader
NOTE:ThereislessspaceseparatingFigure2fromthetextthanFigure1.However,thisispermittedsinceFigure2hasaborderaroundit.Ifyouputaborderaroundyourfigure(ortable)thanyoudonotneedthedoublelinebreaksincethefigureisclearlydelineatedfromthetext.Remember:Thefigure(table)includesboththeimageitselfanditsnumberandlabel.
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Section2:FormatRequirementsfortheListofFigures
• TheListofFiguresisplacedimmediatelyaftertheListofTables(orifyoudonothaveaListofTablesdirectlyafteryourTableofContents.).
• Itmustbelabeledas“ListofFigures”
• TheListofFiguresismandatoryonlyifthereare5ormorefiguresfoundinthe
document.However,youcanchoosetohaveaListofFiguresifthereare4orlessfiguresinthedocument.
• RegardlessofwhetheryouarerequiredtohaveaListofFiguresorifyouchose
tohaveaListofFigures,allfiguresincludedinyourtextandappendicesmustappearinyourListofFigures.
• Furthermore,ifyouchosetohaveaListofFigures,youareboundbyalllist
formattingrulesandyoumustincludeallfiguresonthelist(foundinboththedocumentandtheappendices).
• ThepagenumberslistedintheListofFiguresmustmatchthepagenumbers
listedforeachfigureastheyappearinthetext.
• ThelabelandnumberforeachfigurelistedintheListofFiguresmustmatchexactlyastheyappearinthetext.
• Thelabelisconsideredtobethefirstsentenceafteryourlistedfigurenumber.
ThissentencemustmatchverbatimbetweentheListofFiguresandthetext.o Forexample:ifyourListofFigurescontainsFigure2:GrumpyCat;the
correspondingtablelabelinthetextshouldbeFigure2:GrumpyCat.ItshouldnotbeFigure1:GrumpyorFigure1:CatorFigure1:GrumpyCatChillingonFridayAfternoon.
• YourcasingchoicemustalsomatchbetweenyourfigurelabelinthetextandintheListofFigures.
o Forexample:ifyourListofFigurescontainsFigure4b:TwoCoolCamels;thecorrespondingtablelabelinthetextshouldbeFigure4b:TwoCoolCamels.ItshouldnotbeFigure4b:TwocoolCamelsorFigure4b:Twocoolcamels,etc.
• TheformatusedforyourListofFiguresmustmatchtheformattingstyleofyourTableofContents,ListofTables,andanyotherlistsincludedinyourfrontmaterial.
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Section3:HowtoManuallyCreateaListofFiguresThismethodisalmostidenticaltohowyouwouldmanuallycreateaTableofContentsorListofTables(seeTableofContentsManualandManualforFormattingtheTablesandtheListofTablesintheThesisorDissertation)inMicrosoftWord.
1. MakesureyouhavetheHeading“ListofFigures”onthepage.Besurethatitfollowstheformatforallothermajorheadingsthroughoutthedocument(SeeHeadingsandSubheadingsManualforhelpwithformattingmajorheadingsusingtheStyleguidesinMicrosoftWord.)
2. Typethefirstentry.Remember:• FigureNumberandLabel• Makesurethefontstyle,fontsize,andcasingmatchbetweentheListof
Figuresandthetext.3. PressTabandthentypeitsrespectivepagenumber(Remember:makesurethe
pagenumbermatchesexactlybetweenthedocumentandwhatislistedontheListofFigures)
4. ThenselecttheTabstopcharacter.InordertoshowtheTabstopcharacter,clicktheHometab.ThenclickShow/Hideintheparagraphgroup.
5. Clickthearrowfoundatthebottomlefthandcorneroftheparagraphgroup.6. ThislaunchestheParagraphDialogBox.ClicktheTabsbutton.
7. Type6.4”undertheTabstopposition.Thismeansthenumberwillendatthe1”margin(REMEMBER:allmarginsincludingtherightmarginforthethesisorthedissertationmustbe1”).
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8. UnderAlignment,clickRight.9. UnderLeader,selectoption2forellipses(...).TheGraduateCollegedoesnot
allowleaders.
10. ClickSetandthenOK.11. PressEnter.Typeyournextentry,pressTab,andthentypetheentry’s
respectivepagenumber.RepeatuntilyourListofFiguresisfinished.
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Section4:HowtoCreateaListofFiguresAutomaticallyinMicrosoftWord
AddingcaptionsviatheCaptionssection(underReferencestab),enablesyoutoautomaticallycreateaListofFiguresinMicrosoftWord.Makesurethatyourcaptionshavebeenproperlyinsertedandmodified.Iftheyarenot,thenitwillcauseissueswhenyoutryandcreateyourListofFigures.1.GotoyourblankListofFigurespage.2.HitentersothathaveablanklineunderneaththeListofFiguresheading.3.ClicktheReferencestab.SelecttheInsertTableofFigures,foundintheCaptionssection.4.TheTableofFiguresmenuwillappear.Yoursshouldlooksimilartotheonebelow.5.MakesurethattheCaptionlabelsays“Figure.”Ifitdoesnot,clickthedownarrowandchoose“Figure.”6.Inordertomodifythefontsize,fontstyle,andmakesuretheListisdouble-spaced,clickonthemodifybutton.ThiswillbringupanothertheStylemenu.ClickmodifyagainandthiswillbringuptheModifyStylemenu.7.Onceyouhavemadethenecessarychanges,clickOK(allthreemenus).8.TheListofFigureswillbegenerated. Remember:SimilartotheTableofContentsandListofTables,youcannotfixanymisspellingsorspacingproblemsontheListofFiguresitself.Instead,youwillneedtogotothecaptionitselfandmakethecorrections.YouwillthenneedtoupdatetheListofFigurestoreflectthechanges.UpdatingtheListofFigures:TherearetwooptionstoupdatetheListofFigures.
• FirstOption:ThefirstisthatundertheModifyStylemenu(Step6above),youcanclick“Automaticallyupdate.”Thiswillensurethatanychangesmadetothefigures(captionspellingortheirplacement)willbeautomaticallyupdatedontheListofFigures.
• SecondOption:1. NavigateyourmousetotheTableofContentsitself.Right-clickwithintheTable
ofContents.Itwillturngreyandtwomenuswillappear.2. Select“UpperField.”Anothermenuwillappear.3. Choose“Updateentiretable”andclickOK.ThiswillupdateyourListofTablesto
reflectanychangesyoumayhavemadetothetables’captionsorplacementinthedocument.
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Sample:ListofFigures
ListofFiguresFigure1:PeopleontheStreets....................................................................................................5
Figure2:FollowingtheLeader.....................................................................................................6
