1

ANNEXURE-I

MANIPUR STATE POWER DISTRIBUTION

COMPANY LIMITED

BID DOCUMENT FOR

Appointment of Technical Consultant & Training Service

Provider to MSPDCL for revamping Power Distribution

System of Manipur.

2

TABLE OF CONTENT

Sl. No. Title Page no.

1 BID INVITATION LETTER 03

2 BID PROPOSAL SHEET 13

3

BID INVITATION LETTER

Ref: Date: 05/07/ 2016

NIT No. 2/57/Tech-Consultant/2016-MSPDCL-TECH/12-20

Tender Specification No. 93/2/15

Subject: Request for an offer to Manipur State Power Distribution Company Limited (MSPDCL) on

Technical Consultancy Services for Network and Process Development and Training Service

Provider for Capacity Building of MSPDCL Executives

Dear Sir,

Manipur State Power Distribution Company Limited, the sole Distribution Licensee of Manipur, is in the

process of revamping the entire Distribution System to achieve higher efficiency and reliability with a view to

offer better services to their consumers. MSPDCL authority desires up-gradation of following technological

processes for qualitative improvement in distribution services and intends to appoint a consultant to facilitate

the process changes. The consultant should be backed by technical competence, capable of delivering effective

services through detail study of existing processes, analysis and provide recommendations, hand holding

support during implementation of modern processes and also provide training to the executives for knowledge

up-gradation, skill development and capacity building with the ultimate target of improving performance and

efficiency of MSPDCL.

A. Distribution Network Systems Planning –

MSPDCL needs the services of a consultant to facilitate in planning of a reliable and economic 11KV power

distribution network considering load growth, as evolved in the forecasting process. The future 11KV power

distribution network will be a combination of newly planned 11KV network and revamping of the existing

11KV distribution network. The planned network will add flexibility in operation, load management and

extend (N-1) degree of reliability. The network planning should take care of capacity addition in plants,

increased fault level and higher power handling capacity. The consultant should give guidance on distribution

transformers, breakers, network additions and associated protection and metering systems relevant to efficient

11KV distribution network operation of MSPDCL.

B. Operation & Maintenance practices –

Handholding MSPDCL in implementation of the state of the art O&M practices, adherent to the designed

Standard Operating Procedure (SOP), for operation and maintenance of the LT & HT Plants/Equipment used in

MSPDCL. The consultant will assist MSPDCL engineers to develop SOPs for operation and maintenance of

HT and LT plants for implementation of best practices to ensure quality, safety and security of the HT and LT

network.

C. Asset Management System –

4

The role of the consultant is to develop a suitable IT based platform to provide relevant information &

analysis tool related to Asset procurement, Installation/Commissioning details, Material stock, Maintenance

schedule, Defect logging from procurement till retirement of the Asset through disposal. The asset

management system will register all vital assets of MSPDCL and necessary information on asset conditions

should be duly displayed in bulletin board for necessary maintenance work. The system should work in

tandem with Material Management software.

D. Inventory Management System –

Consultancy support is desired for identification of sub-store, design of logistics and periodic disbursement

schedule of materials from Central stores based on the existing material requirement and consumption

pattern. Maintaining a process for checking of optimal stock level at the central store / sub-stores along with

auditing of the stored items is also included under the scope of the job. The consultant will be supported

with the input data of procurement and consumption pattern at different stores and the existing stock level,

based on those raw data and the prospective load growth load growth, the consultant will suggest a process

to optimize the material stock of capital items and consumable items at the central store and sub-stores.

E. DTR Management System –

Consultancy support is required to develop a computer backed system supported with live and stored data

emanating from distribution transformers to ensure long life of the distribution transformer with reduced

rate of failure. The system will standardize procurement process of Distribution Transformers compatible to

the specifications of advanced technology with energy efficiency features. The transformer should be fitted

with advanced metering system with feature of storage and communication of data of load, disturbance,

voltage records enabling assessment of load profile and plan for network augmentation as well as energy

audit to arrest loss and pilferage of electricity. Necessary software should be embedded with the process to

analyze load profile, voltage and current data as decision making tool.

F. Safety Management System –

Develop a stringent Safety policy & processes to minimize accident with the long term target of making

MSPDCL accident free in ensuing years. The policy should be supplemented by formulation of Safety

norms as per CEA guidelines, Framing up of Safety procedures and conducting safety training, safety audit

& awareness programmes for all levels of employees. The job also involves implementation of Safety

Management processes, identification and usage of safety harness and tools to induct a safety culture in the

organization.

G. Re-engineering of Commercial process and Customer Relationship Management System-

Consultancy support is required in study of existing commercial processes; explore possible improvement

areas and redesigning the processes with IT support to inject efficiency in the processes. The support is

sought primarily in meter reading, billing and collection process. The job also demands consultancy support

in developing a state of the art Consumer Information System (CIS) in respect of customer data repository

for achieving better revenue management. The Customer Relationship Management System will suggest

processes and infrastructure improvement for setting up Call centers to attend Trouble Call Management,

Supply Restoration, Billing Issues, New Supply Requisition, and Grievance Handling Mechanism with a

mission of developing customer-centric approach among the employees.

5

H. Capacity Development Process-

MSPDCL envisages to buildup an efficient, competent & motivated fleet of Executives to implement

upgraded technology & processes in the Distribution System. In view of accomplishment of the target, a

comprehensive training process is intended to be formulated, covering the entire fleet of executives, in a

time-based & result-oriented manner. The entire process is compartmentalized in the following sub-

activities

Training Need Identification (TNI)

Design and Formulation of training Modules

Content Development and approval from MSPDCL

Execution of training with theory and practical exposure

Evaluation of Training efficacy and Performance Improvement

Execution of follow-up programmes for refreshing acquired skill & competence

The TNI process will be through close interaction with the Engineers/Executives and must be vetted by the

divisional heads. Necessary component of soft skill development should be a part of the training. Due stress

should be given to assess evaluation of training efficacy which should give impact at the bottom line in

performance improvement. The trainees should be identified with their scale of competence.

I. Performance Management System-

Development of IT-based PMS system will capture & manifest the performance level of each executive

against given parameters for every year. The data would be used for assessment of performance of

individual executives and also identify overall organisational performance on various identified indices.

The process will be useful to achieve organizational excellence and manpower planning.

Sealed Bids are invited in single stage two envelope system (Technical bid & Price bid) only from the

Agency/Organization, meeting the eligibility criteria, mentioned below, in respect of the aforementioned

activities.

Deliverables, Selection procedure and criteria, terms of payment, terms and conditions etc. are given below:

1.0 ELIGIBILITY CRITERIA

i) The Bidder solely or as part of an organization must have been successfully operating a Power

Distribution Business of more than 100 MW peak demand and having minimum consumer strength of 1

million. The bidder must be in the business for more than 15 years having reputation at the national level

for adoption of modern technology and processes.

ii) Any sort of consortium or partnership of firms is not permissible for participation in this bidding

process.

iii) The Bidder itself or as part of an organization must have thorough experience in Capacity Building

of engineers/executives and technical consultancy services to reputed Indian/International Power Utilities.

Any tie-up in training and consultancy services with Power Utilities/Consultancy Firms of international

repute, will be given preference.

6

iv) The Bidder solely or as part of an organization should be accredited by PFC/CEA for executing

training programme, as per stipulation of the laid–down procedures for Power Distribution Companies. The

Bidder solely or as part of an organization should preferably be accredited by MNRE to work on

Renewable Energy in Distribution Sector.

v) The Bidder itself or as part of an organization must have implemented modern processes and IT

supported systems in commercial functions, technical functions and material management functions with

proven results and also have definite record in reduction of AT&C losses, improvement in customer

management and system reliability. Necessary authenticated and certified reports in support of the

credentials are to be attached.

vi) The bidder itself or as part of an organization should be associated with launching of Smart Grid

initiatives inside own Distribution System. Agency having tieup with international Power

Utilities/Consultancy Firms, having pioneering job in implementing Smart Grid project will be given due

preference.

The Bidder is required to submit the documentary proof for meeting the above eligibility criteria as per the

format enclosed.

2.0 CONTENTS OF BID DOCUMENTS

The following documents are enclosed along with this Bid Invitation Letter for your quotation purposes:

1. Bid Proposal Sheets

2. Conditions of Contract

3.0 PERIOD OF ENGAGEMENT

The period of engagement would be initially for a period of 01(one) year from the date of the Technically

& Commercially clear order and it may be extended as per the requirement of MSPDCL.

4.0 PRICE OFFER

The price offer shall be for the assignment as per scope in details, mentioned above and shall remain firm

throughout the period of contract. Quoted price shall be Firm price till the completion of assignment and

shall be inclusive of all travel and stay, out of pocket expenses, cost of producing documents etc. and

MSPDCL will not pay or reimburse anything over and above the price quoted. However, the

applicable Service tax shall be paid over and above the quoted price at applicable rates on the date(s) of

payment(s). In the event of an award of contract, Income tax at source will be deducted by MSPDCL as per

law and “ Tax Deduction at Source” certificate shall be issued to the consultant by MSPDCL.

All related travel expenses incurred by the Consultant’s personnel for journeys to site or Owner’s Office or

anywhere in connection with the consultancy services/study under Scope of this Specification will be

borne by the Consultant and MSPDCL will not take any responsibility whatsoever on this account.

7

5.0 SUBMISSION OF BID

5.1 All the documents mentioned above, including this Bid Invitation Letter will form the tender

documents. Each of these documents and also other documents to be submitted by the Bidder as per this

tender’s requirement are to be submitted duly stamped & signed on each page by Bidder’s authorized

representative as a token of its acceptance. This shall be it’s bid. The bid is to be submitted in a sealed

envelope in the following manner:

i) Envelope I: Sealed and marked as "TECHNICAL PROPOSAL for Assistance to Manipur

State Power Distribution Company Limited (MSPDCL) on Technical Consultancy & providing Training

Service from ---------------------------------------- (Name of the Bidder)" should contain following:

a) Details of Past experience/Credential of the Agency/Organization as per format provided in Bid

Proposal sheets.

b) Documentary evidence in support of past experience/credential.

c) The proposed methodology and work plan in responding to the Scope of Work as per format provided

in Bid Proposal sheets

d) The curriculum vitae of each team member proposed to be deployed for the assignment as per

format provided in the Bid Proposal sheets.

e) Name and contact information of one team member who shall be the Project Leader for the

assignment.

f) Authorization Letter in favor of the authorized signatory as per format provided in Bid Proposal sheets.

g) Cost of Tender of Rs. 5,000/- and EMD of Rs. 50,000/- in favour of MD, MSPDCL

MSPDCL may call for any clarifications/ information if required.

The Technical envelope should not contain any cost/price information, whatsoever and price bid of the Firm

without above complete details shall not be opened.

ii) Envelope II: Sealed and marked as “FINANCIAL PROPOSAL for Assistance to Manipur State

Power Distribution Company Limited (MSPDCL) on Technical Consultancy & providing Training

Service from ---------------------------------------- (Name of the Bidder)" should contain the detailed

price offer for the consultancy services as per format provided in Bid Proposal sheet.

5.2 The First envelope sealed and marked as "TECHNICAL PROPOSAL" and the Second envelope

sealed and marked as - "FINANCIAL PROPOSAL" both shall be submitted together in a sealed cover

marked as Technical and Financial proposal on the cover with superscription i.e. Name of the Package-

Technical Consultancy & Training Service provider with Bidder’s Name & Address. Above mentioned

sealed envelopes are to be submitted on or before 26/07/2016 up to 4.00 PM in the office of:

The Managing Director

MSPDCL/ Executive

Director (Tech), MSPDCL

Secure Office Building, 3rd Floor, North AOC, Near Imphal Hotel,

Imphal (West), Manipur - 795001

8

6.0 Tentative Schedule of the Bid Process:

i) Technical Bid Opening: Dated 27/07/2016

ii) Financial Bid Opening: Dated 30/07/2016

7.0 BID OPENING AND EVALUATION OF PROPOSALS

7.1 Opening of Technical Proposal

The first envelope containing the Technical Proposal will be opened at MSPDCL Corporate office in the

presence of the authorized representatives of the agencies, who wish to be present.

7.1.1 Technical Proposal Evaluation

The Technical evaluation would be in two parts:

A. Completeness of bid with respect to the bidding document

i) The Technical Proposal should contain all documents mentioned above, duly filled and signed by

authorized signatory.

ii) The Bidder should agree to the entire scope of work and deliverables. No proposal for part

scope of work will be considered.

iii) The Bidder should submit Authorization Letter in favor of the authorized signatory signing and

submitting the Bid.

iv) There should be no deviations from any or all the contents of the bidding documents or

conditional or alternate bids.

v) Adequacy of the proposed Methodology and Work Plan in responding to the Scope of Work,

as detailed in the Bid Invitation letter.

vi) Details of past experience/credential are to be provided in Technical Bid as per format provided in

Bid Proposal Sheet.

vii) Documentary evidence (e.g. Authorisation Certificate and Copy of Work Order/Letter of

Award/LoI/Purchase Order from the Client Organization on successful completion of the

assignment etc.) are to be provided in support of past experience/credential.

viii) Details of composition of Project Team and Project Leader proposed to be deployed are to be

provided in Technical bid as per format provided in Bid Proposal Sheet.

ix) The Firm / Company shall be financially sound and must have sufficient funds to deploy in the

work. Liquid Assets (LA) or / and evidence of access to or availability of credit facilities shall be at

least 10% of estimated cost of the tender and the Banker should confirm that the Credit facility is

earmarked for the Work specified under Bid on receipt of the Bid. Liquid assets would include cash

(and equivalents), bank deposits, securities that can be freely traded and receivables which has

general certainty of getting received. A certificate from the Banker indicating various fund based /

non fund based limits sanctioned to them and extent of utilization as on date shall be furnished.

Such certificates should have been issued not earlier then 3 (three) months prior to the last date of

receipt of request for issuing Tender Papers.

x) The Firm / Company shall submit valid Income Tax, Service Tax, VAT/Sales Tax Registrations &

PAN Card and PF, ESI code, labour license etc as applicable.

9

MSPDCL may call for any clarifications/ information if required.

Bid of any Bidder not meeting any or all the above criteria, the technical evaluation of the Bidder will not

be carried out and the bid shall be rejected outright.

B. Evaluation of experience of the Bidder in Capacity Building and credential as Technical Consultant:

Maximum 100 Marks

Experience in Capacity Building Process: The Bidder’s relevant experience in the past five years would be

considered. For this purpose, the relevant experience of the Bidder would be considered (7) days prior to

the last date of bid submission deadline. Experience/credential of the bidders would be evaluated on the

following basis:

No. of assignments completed for Capacity Building of Professionals of Power Sector during the period

from Indian FY 2009-2010 onwards till 7 days prior to bid submission date. Max marks 40 (The marks

will be allocated as follows: One assignment = 10 marks, Two assignments = 20 marks, Three assignments

= 30 marks or Four Assignments or more = 40 marks)

Credential as Technical Consultant: Adequacy of the proposed methodology and work plan in responding

to scope of work and deliverables: Max marks 60

MSPDCL reserves the right to seek clarifications during the evaluation process of the Technical

proposal

The Bidder obtaining 75 marks or more would be regarded as technically qualified Bidder and considered

for opening of “Financial Proposal”. Financial Proposal of non qualified Bidders will be returned

unopened.

7.2 Opening of Financial Proposal

The second envelope marked as “Financial Proposal” would be opened only for the technically

qualified bidders. The date, time and venue of opening of the “Financial Proposal” of the technically

qualified bidders will be intimated along with qualifications of the technically qualified bidders. The

Financial Proposal will be opened in the presence of the authorized representatives of the bidders, who

wish to be present. Financial Proposal of other Bidders will be returned unopened.

7.2.1 Financial Proposal Evaluation

Financial Proposals of only such bidders will be opened who have been declared Technically Qualified.

Financial Proposal of other Bidders will be returned unopened.

The assignment will be awarded to the technically qualified bidder who has quoted the lowest Lump Sum

Price, in Indian Rupees, without condition(s) or alternate price bid. Conditional Financial Proposals will

be rejected outright.

In case of more than one bidder at L1 price, the Assignment will be offered to the bidder quoting L1 price

and obtaining the highest marks in the technical evaluation.

10

8.0 VALIDITY OF BID

Bidders shall keep their Bids/Quotations valid up to 120 (One Hundred and Twenty) days from the date

of submission of bid. Bidders may be required to further extend the validity of Bid as per the requirement

of MSPDCL.

9.0 CONTRACT PERFORMANCE GUARANTEE (CPG)

In the event of an Award, the successful Bidder, within fifteen (15) days of receipt of Letter of Award

from MSPDCL, will be required to arrange for submission of CPG in the form of a Bank Guarantee

(BG) equivalent to ten (10) Percent of the contract value. The CPG/BG should be as per Proforma

enclosed in the Annexures and should be kept valid for the contract period.

10.0 CONTRACT AGREEMENT

10.1 In the event of grant of the Award, the selected Bidder (“Consultant”) will be required to enter

into a Contract Agreement with the MSPDCL within 10 (ten) working days from the date of the Letter of

Award (LOA) or within such extended time, as may be granted by the MSPDCL. MSPDCL shall provide

the pro-forma of the Contract Agreement to be executed, after being vetted by the Consultant.

10.2 Formal Contract Agreement will be executed on Non-Judicial Stamp Paper of Rs. 100/- (Rs. one

hundred only) in duplicate as per the format mutually agreed upon. Two sets of Non-Judicial Stamp papers

of Rs.100/- each and water mark papers to be purchased by the Consultant from Manipur State.

10.3 The Agreement will be signed in two originals and the consultant shall be provided with one

signed original Agreement while the other will be retained by MSPDCL.

10.4 The date of execution of the Contract Agreement in no case shall alter the date of

Commencement or completion period of the work.

10.5 Till the time a ‘Contract Agreement’ is prepared and executed, the Letter of Award shall be read

in conjunction with the Bidding Documents and will constitute a binding Contract.

10.6 The executed Contract Agreement may only be amended or supplemented by a written agreement

between the parties.

11.0 TERMS OF PAYMENT:

A. Technical consultancy

11.A.1 Ten (10) Percent of the Contract Value shall be paid as mobilization advance after issuance of the

Award/Contract.

11.A.2 Ten (10) Percent of the Contract Value shall be paid after submission and acceptance of First

Progress Report.

11.A.3 Sixty (60) Percent of Contract Value shall be paid after submission & acceptance of

Recommendations and Hand-holding to MSPDCL against each activity whose timelines will be finalized

by MSPDCL and the successful Bidder on mutual terms.

11.A.4 Twenty (20) Percent of Contract Value shall be paid after completion of the assignment to the

satisfaction of MSPDCL.

11

B. Training Services

11.B.1 10% of the Contract Value after carrying out thorough TNI process

11.B.2 20% of the Contract Value after formulation of Module and Content Development

11.B.3 40% of the apportioned amount of Contract Value programme wise

11.B.4 10% of the Contract Value on submission of Report Pertaining to Training Efficacy Evaluation

11.B.5 20% of the Contract Value for execution of Refresher Programme

12.0 DELIVERABLES:

The Consultant is required to submit the following deliverables in line with the time schedule indicated

against each deliverables.

12.1 The Consultant shall submit Progress Report on mutually agreed frequency (max monthly

interval) related to the Consultancy Services and Capacity Building Programmes.

12.2 As far as recommendations related to change in processes, conveyed by the Consultant in the

study report are concerned, MSPDCL may put their comments, considering applicability in system and

advise the Consultant accordingly. However the Consultant would be at liberty to retain their earlier

recommendations unaltered/modified, after due application of their prudence.

12.3 The Consultant has to deploy a site-in-charge for all the activities undertaken, at MSPDCL

Corporate Office for maintaining close liaison with the MSPDCL official for successful implementation of

the project.

12.4 MSPDCL reserves the right to call any meeting with the project leader/any team member of the

Consultant with an advance notice of atleast 7 (seven) days conveyed through E-mail or Fascimile message.

12.5 All Reports shall be submitted in A4 size sheets and all drawings on A0 size sheets. All drawings

shall be properly bound and printed on good quality paper.

12.6 There may be any other deliverables, which are not specifically mentioned herein but may be

required for successful completion of the assignment. The Consultant shall have to provide such

deliverables, as may be desired by MSPDCL during the course of the assignment for the successful

completion of the assignment to its satisfaction.

13.0 OTHER TERMS & CONDITIONS:

a) The Financial Proposal by the Bidders shall be in Indian Rupees as per format enclosed with no

escalation at any stage during or after the completion of the assignment for any reason whatsoever.

b) The Consultant shall make available the services of the identified personnel as may be

required for successful execution of the assignment and or as may be required by MSPDCL on

specified dates, venues and time in order to meet the obligations of MSPDCL.

12

c) All claims shall be raised by the Consultant as per the terms of payment after being due, and

would be accepted for payment based on satisfactory progress and quality of the work.

d) In case there is a delay by the Consultant in accomplishing the deliverables which in the opinion of

MSPDCL is attributable to the Consultant, MSPDCL reserves the right to get such specific work(s) done

through any other Agency(ies) at the risk and cost of the Consultant for timely completion of the

deliverables.

e) In case the performance of the proposed team member(s) is not satisfactory, the Consultant will be

asked to change/replace the team member(s) within thirty days of receipt of such request from MSPDCL

with a member acceptable to MSPDCL.

f) Any change in the list of key personnel submitted with the bid shall be made only with the prior

approval of MD, MSPDCL or as may be requested by the Project-in-Charge, MSPDCL.

g) MSPDCL with the approval of the Project-in-Charge, can issue notice to the Consultant, asking the

reason, in case it is found that the knowledge of a team/team member(s) and/ or his/her performance is

not satisfactory or any information furnished in the Progress Report is found to be incorrect. The Consultant

shall be entitled to amend/rectify/take corrective action in respect of the raised query by MSPDCL to their

satisfaction.

h) Given the nature of the work being entrusted, the selected organization would have to give an

undertaking to the effect that the contents/essence of any reference/documents given would not be

disclosed to any third person without the express written approval of MSPDCL, failing which the

engagement of the Consultant would be liable to be terminated.

i) Due to any reason or decision of M/s MSPDCL, if the Assignment is dropped and the Consultant is

directed to discontinue the work, the “Drop Dead Fee” would be limited to the payments received by the

Consultant and the claims already raised, as per the payment terms relating to the Assignment, till the

point of calling off the Assignment or as mutually agreed.

j) Conflict of Interest: Consulting Organization or their Sub-Contractor/any other employee or

associate would not be hired for any work whose interests are that in conflict with their prior or current

obligations to the other organizations, or that may place them in a position of being unable to carry out the

work assigned to them at any point of time during the currency of engagement by MSPDCL. Without

limitation on the generality of the foregoing, the Consultant would not be hired, under the

circumstances set forth below:

Consulting Engineers having business or family relationship with member(s) of MSPDCL positioned in the

Board would not be engaged. A declaration would have to be given by the organization, when being

engaged.

k) The Consultant shall keep MSPDCL, both during and after the term of this Contract, fully and

effectively indemnified against all losses, damage, injuries, deaths, expenses, actions, proceedings,

demands, costs and claims, including, but not limited to, legal fees and expenses, suffered by MSPDCL,

where such loss, damage, injury or death is the result of a wrongful action, negligence or breach of

contract by the Consultant, or the Consultant's personnel, including the use or violation of any copyright

work or literary property or patented invention, article or appliance.

13

l) Offers should be submitted in person/Registered Post/Courier only and no offer should be sent by

Fax/E- mail.

m) Offers received in the designated office after the due time and date mentioned above shall not

be considered.

n) MSPDCL shall not entertain any claim of any nature, whatsoever, including without limitations,

any claim of expenses in relation to the preparation, submission or any other activity relating to bidding or

any other expense till award of contract.

The complete Bid Documents can be downloaded from government website www.manipur.gov.in

Bid Document is also available on MSPDCL website www.mspdcl.com

Yours sincerely,

For and on behalf of MSPDCL

-Sd-

General Manager (Purchase)

Encl: as above

14

MANIPUR STATE POWER DISTRIBUTION

COMPANY LIMITED

BID PROPOSAL SHEETS

Appointment of Technical Consultant & Training Service

Provider to MSPDCL for revamping Power Distribution

System of Manipur.

15

COVERING LETTER

(ON THE LETTER HEAD OF THE ORGNISATION/FIRM)

Bidder`s Proposal Ref. No. and Date

Person to be contacted Designation

Telephone No.

FAX

To:

Manipur State Power Distribution Company Limited,

North AOC, Secure Building

Near Imphal Hotel, Imphal (West)

Manipur - 795001.

Dear Sir,

1.0 We, (Name of consulting organization), hereby propose

to provide the Technical Consultancy Services for the jobs, mentioned in the bid invitation letter

and Training service Provider for Capacity Building programme of MSPDCL executives.

2.0 We have understood the instruction and the terms & conditions mentioned in the Bidding Documents

furnished by you and have thoroughly examined the scope of work laid down by you and are fully aware of

nature of consultancy services required.

3.0 We herewith enclose Technical & Financial Proposal for selection of our organization as Consultant

on lump sum basis for assisting MSPDCL on Technical Consultancy Services for Different work-arena of

Manipur Power Distribution System through study, analysis, recommendations and hand-holding for

restructuring of MSPDCL as well as Training Service Provider for Capacity Building of DISCOM

executives.

4.0 We are submitting our bid consisting of:

ii) Technical Bid in a sealed envelope (Envelope I) consisting of:

a. Technical qualification of our Agency/Organization (as Annexure I to Schedule 1 of Bid Proposal

Sheets)

b. Documentary evidence in support of credential/past experience as Training Service Provider

(Annexure II of Schedule 1 of Bid Proposal Sheets)

c. The proposed methodology and work plan in responding to the Scope of Work (as per Annexure III

to Schedule 2 of Bid Proposal Sheets)

d. The curriculum vitae of each team member (as per format provided at Annexure IV to

Schedule 1 of Bid Proposal Sheets)

e. Bid Invitation Letter along with all other documents as issued by MSPDCL duly stamped and

signed on each page.

16

f. Authorization letter as per schedule 2 of Bid Proposal Sheet.

iii) Price Offer (Schedule 3 of Bid Proposal Sheets) in a sealed envelope (Envelope II)

5.0 [Name and contact information of one of the team member]

shall be the Team Leader for the assignment.

6.0 We declare that the above quoted lump sum fee is firm and shall remain valid for the entire

period of the assignment related to technical consultancy and training service provider. We further declare

that the above quoted fee includes all taxes (excluding service tax), duties & levies etc. payable by us

under this consultancy assignment.

7.0 We hereby confirm that if any Income Tax, Surcharge or any other Corporate Tax is attracted

under the law, we agree to pay the same to the concerned authorities.

8.0 We confirm that the prices and other terms and conditions of this proposal are valid for a period of

120 days from the date of submission of bid.

9.0 We declare that the services will be rendered strictly in accordance with the

specifications and we will not deviate from any of the terms and conditions of the bidding documents.

10.0 We confirm our acceptance/compliance of the `Deliverables` and `Terms of P ayment` clauses as

stipulated in the bid documents. We confirm that Contract Performance Guarantee for 5 (Five) % of the

total consultancy fee in the form of Bank Guarantee shall be provided by us as per the prescribed format (to

be provided to successful bidder) in case of placement of Award/Contract.

11.0 We hereby declare that only the company, persons or firms interested in this proposal as principal

or principals are named herein and that no other company, person or firm other than one mentioned herein

have any interest in this proposal or in the contract to be entered into, if we are awarded this contract.

12.0 We give our unconditional acceptance/compliance to the Bid Documents issued by MSPDCL. The

proposal is unconditional.

13.0 Further, we confirm that we agree and seek no deviations from the ‘Scope of Work’, ‘Time

Schedule’, ‘Deliverables’, ‘Terms of Payment` and all other terms and conditions as contained in the ‘Bid

Document’.

14.0 We confirm to execute the Contract Agreement with MSPDCL for executing the said job.

15.0 We understand that MSPDCL will award the contract to the successful Consultant whose offer is

technically compliant and is also the lowest evaluated offer.

16.0 We confirm and certify that all the information / details provided in our bid are true and correct.

17.0 We also declare that by taking this assignment we do not have any conflict of interest with any of

our prior or current obligations to other organizations/clients and also do not have business or family

relationship with member(s) of MSPDCL’s employees

17

18.0 We certify that all the information provided in our bid, including the information regarding the team

members, are true. We understand that any willful misstatement in the bid may lead to disqualification or

cancellation of award if made or termination of contract.

19.0 Further, we undertake that in the event of our appointment as Consultant, given the nature of the

work being entrusted, the contents/ essence of any reference/ documents given would not be disclosed

to any third person without the express approval of MSPDCL, failing which the engagement of the

Consultant would be terminated.

Signature of Authorized Person Name

Date:

Place:

Designation & Company seal:_____________________

SCHEDULE 1

1. Annexure-I -Brief Description of the Organization with technical qualification

Date: Signature of Authorized Person

Place: Name, Designation & Company seal

Annexure II

No. of Assignment as TrainingService Provider (The bidder’s relevant experience during the period from Indian FY 2009- 10 onwards including the

current Financial Year till 7 days prior to bid submission date.)

S.N o.

Name of

Assignment

Name(s) of

member(s) associated

with the assignment

Brief description/

Scope of the

assignment

Name of the

Client

Work Order

No.& date

Date of

Start Finish

Details of

Documentary

evidence attached #

01

02

03

1. It is hereby certified that the above mentioned details are true and correct.

2. It is hereby certified that our company has actually carried out and completed the above mentioned work/assignments

Date: Signature of Authorized Person

Place: Name, Designation & Company seal

# Documentary evidence: e.g. Client’s certificate for successful completion of the assignment and Copy of work Order/Letter of

Award/LoI/Purchase Order etc.) to be provided in support of past experience.

20

Annexure III

THE PROPOSED METHODOLOGY AND WORK PLAN

(ON THE LETTER HEAD OF THE ORGNISATION/FIRM)

Bidder`s Name & Address

……………………………

…………………………….

……………………………..

To:

Managing Director

Manipur State Power Distribution Company Limited

Imphal,

Dear Sir,

We hereby enclose a brief write up on the proposed methodology to be adopted for Technical

Consultancy Services in the work-arena, as specified in the Bid invitation letter and Capacity Building

process of DISCOM executives through training intervention indicating the deployment of Key Personal

and their Task Assignment for Completing the Assignment

Signature of Authorized Person

Name

Designation & Company seal

Date:

Place:

21

Annexure IV

COMPOSITION OF TEAM AND THE TEAM LEADER TO BE DEPLOYED

Name

Team Members

Project Leader

1

Other Members

2

3

4

5

6

Signature of Authorized Person

Name

Date:

Place:

Designation & Company seal

22

Annexure IV

SUGGESTED FORMAT OF CURRICULUM VITAE FOR EACH MEMBER OF CONSULTANTS

TEAM

Name:

Profession/ Present Designation:

Total post qualification experience:

Years with organisation:

Educational Qualification:

(Under this heading, summarise college/ university and other specialised education of staff member, giving

names of colleges, etc. degrees obtained and Year of Passing/obtaining the qualification.)

Experience:

(Under this heading, list of positions held by staff member since graduation, giving dates, names of

employing organisation, title of positions held and location of assignments. For experience in last ten

years also give types of activities performed and client references, where appropriate.)

Language:

(Indicate proficiency in speaking, reading and writing of each language by ‘excellent’, ‘good’ or ‘poor’).

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my

qualifications, and my experience. I understand that any willful mis- statement described herein may lead

to disqualification of the firm.

…………………… …………………………..

Signature of the Team Member Signature of Authorized Person

Name & Designation Name

Designation & Company seal

Date:

Place:

23

SCHEDULE 2

AUTHORISATION LETTER

(ON THE LETTER HEAD OF THE ORGNISATION/FIRM)

I certify that I am of the Organization, constituted under the

laws of and that who signed the above

Proposal is authorized to bind the organization by authority of its governing body.

Signature:

Full Name:

Address:

(Company Seal)

24

PROFORMA OF BANK GUARANTEE FOR BID GUARANTEE

(To be stamped in accordance with stamp Act) The non-Judicial stamp paper should be in the name of issuing bank

Ref. ………………… Bank Guarantee No.

…………… Date

……………………………… To The Managing Director

Manipur State Power Distribution Company Limited(MSPDCL) Manipur

Dear Sirs, In accordance with Invitation to bid under your specification No………………………….M/s …………………having its Registered/Head Office at …………………….(hereinafter called the ‘Bidder’) wish to participate in the said Bid or……………………….and you, as a special favour have agreed to accept an irrevocable and unconditional Bank Guarantee for an amount of …………………….……. valid up to ……………..…….…….on behalf of Bidder in lieu of the Bid deposit required to be made by the bidder, as a Condition precedent for participation in the Said Bid. We, the ………………………… Bank at………………………….having our Head Office at …………………………………(local address) guarantee and undertake to pay immediately on demand by MSPDCL, Manipur for the Amount of ………………………… …………………………………………………………………………………………………… (in words & figures) without any reservation, protest, demur and recourse. Any such demand made by said ‘Owner’ Shall be conclusive and binding on us irrespective of any dispute or difference raised by the Bidder. This Guarantee shall be irrevocable and shall remain valid upto and including ………………… @……………. If any further extension of this guarantee is required, the same shall be extended to such required period (not exceeding one year) on receiving instruction from M/s …………………………………on whose behalf this guarantee is issued . In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this ……………………….day of ……………..20………………… at……………………. WITNESS ………………………………………….. ………………………………… (Signature) (Signature) ……………………………… (Official Address) …………………………………… (Name) @ This date shall be thirty (30) days after the last date for which the bid is valid.

25

SCHEDULE 3

SCHEDULE OF PRICE BID

(To be submitted as Financial Proposal in Envelope II)

From: To:

Managing Director

Manipur Power Distribution Company Limited

Corporate Office

Imphal

Sir,

Sub: Financial Proposal for Technical Consultancy Services and providing Training Service

through Capacity Building of DISCOM Executives

We herewith submit Financial Proposal for

selection of our organization as T e c h n i c a l C onsultant in respect of the jobs, specified in Bid

Invitation letter for study, analysis, recommendation and hand-holding MSPDCL as well as Training service

Provider for Capacity Building of DISCOM executive through training programmes as given below:

.Offer Price

In Figures: Rs.

In Words: Rupees

NOTE:

1. The price offered shall be inclusive of all applicable taxes and duties, all travel, stay, out of pocket

expenses, cost of producing documents etc. and MSPDCL will not be required to pay and/or reimburse

anything over and above the price quoted. No escalation for any reason whatsoever shall be allowed over

and above the bid price till completion of the assignment.

2. The price is FIRM with no escalation till completion of the Assignment.

3. Income tax at source will be deducted by MSPDCL as per the applicable law and regulation and TDS

certificate shall be issued to the consultant by MSPDCL .

4. In case of more than one bidder at L1 price, the Assignment will be offered to the bidder quoting L1

price and obtaining the highest marks in the technical evaluation.

5. The financial proposal with condition(s) or alternate price bid will be summarily rejected.

6. The offer is valid for a period of 120 days from the date of submission of bid.

Signature of Authorized Person Name, Designation & Company seal

Date:

Place

26