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7/28/2019 Managing Transitions Ppt Metin
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Career Executive Service Board
CES Circle
Managing and Coping with Transitions
ROLANDO L. METIN
Diamond Hotel, Manila
May 20, 2010
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Managing and Coping with Transitions
All of us have personally undergone many transitions in our life
During the past 9 years, we saw frequent changes in the headship of
departments, bureaus and other offices.
On a less personal dimension, our country went through several
transitionsfrom being a Spanish colony for 377 years to becomingAmerican possession in almost 50 years and briefly being under
Japanese control and administration.
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Managing and Coping with Transitions
Managed transition from 1935 to 1945 when we had a
Commonwealth Government which was the prelude to our beingnation independent from external control. We had 10 years to
undertake lessons in self-rule and prepare for being a republic.
Change over from 21-year Marcos presidency to President Cory after
which we saw difficult transitions in many sectors of government,including the military.
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Managing and Coping with Transitions
Outside the Philippines, we witnessed during the past 20 years thetransition of socialist economies to capitalism, including Poland,
Russia, Vietnam and China and making faster economic growth
possible.
From the very personal experiences to the more political, we cantherefore say that transitions are not new to us. In fact, we have lived
with many transitions.
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Managing and Coping with Transitions
Soon we will have another one, which many would consider a major
transition after nine years. A new President will be coming in. Newcabinet members and secretaries and other senior officials will be
named and will start coming to your offices.
In spite of positive expectations and our many experiences in personal
transitions and in change in administration, transitions create anxietyand temporary barriers. They may even create uncertainties and
temporary instability in the organization.
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Managing and Coping with Transitions
Anxiety and feeling of uncertainty arise from the unknown.
Feeling of anxiety is mutual between those who are in the various
offices and the in-comers.
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Managing and Coping with Transitions
Information breaks barriers and lessen anxieties. The newcomers
certainly need information that will make them understand theorganization and its operations at least from an initial birds eye view.
Information focused on the basics, rather than creating information
overload which could not be readily digested anyway.
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Managing and Coping with Transitions
Basic information
- Organizationcore mandates, the component units, extent
of coverage
- Personnelkey officials, number of personnel, where are
they in the organization
- Major Programs and Projects
- Budget
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Managing and Coping with Transitions
Preparing separate sets of basic information like
- profile of present key officialsdivision chiefs, projectmanagers, directors, assistant secretaries, undersecretaries
- briefs on selected projects
- on-going partnerships and inter-agency collaboration;
- existing contractual commitments
- unresolved and emerging problems.
Other info may pertain to the physical assetsbuildings, vehicles,
aircrafts, real estate, etc.
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Managing and Coping with Transitions
Transitions can actually be managed. Teams are usually created by
outgoing secretaries or heads to handle the details of the transition
work like preparing briefing documents, coordinating with a
counterpart team named by the incoming officials, scheduling of
briefing sessions, and walking through the offices.
Well-managed transition can reduce or even eliminate anxieties,
break barriers and create an environment that slowly unfolds the
unknown; clarifies expectations and ushers in new relationships.
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Managing and Coping with Transitions
Career officers, who may have own share of anxieties and feeling of
uncertainties, will soon realize that such feelings are largelyunfounded.
You acquired your positions based on fitness and required
qualifications and have stayed on because of your professionalism and
capacity to serve the people, in spite of internal difficulties andunwanted externalities.
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Managing and Coping with Transitions
Incoming administration creates expectations for very positive
changes.
Anchored on two campaign messages of the incoming President:
Ang Daang Matuwid and Kung walang corrupt, walang mahirap
which are expected to be the hallmark of the transition.
Messages set the tone of good governance where integrity is
highlighted together with competence and the continuing ability to
the deliver public services with accountability.
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Managing and Coping with Transitions
Taking the matuwid na daan and dismantling the web andopportunities for corruption are the most important transition
After all, these are what the bureaucracy should be: Matuwid and
walang corrupt. And the essence of good governance.
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Managing and Coping with Transitions
Thank You