Managing the Clock

8/8/2019 Managing the Clock

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MANAGING YOUR TIME,

LEADING YOUR LIFE

MANAGING YOUR TIME,

LEADING YOUR LIFE


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Purpose Statement

To enable participants to

effectively manage time and

exercise personal leadershipby knowing and doing what is

most important in their lives.


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Learning Objectives

1. Identify 5 major problems in managing

time.

2. Study 7 fundamental principles of time

management.3. Identify the critical issue behind time

management and personal leadership.

4. Determine 4 major ways of using time based on

this issue.

5. Define and work on 6 steps in effectively

applying a time management approach based

on the purpose statement above.


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CASE STUDIES

1. What problems are apparent in the

way the person in the case study uses

his/her time?

2. What similarities exist between his/herproblems and yours?


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1. __________ time.

2._____________________ .

3.Lack of _____________________________.

4.Failure to ____________.

5.Too rigid planning/ ___________________ .

Major Time Problems:Major Time Problems:

WA

STINGWA

STING

PROCRASTINATIONPROCRASTINATION

GOALSETTING & PLANNINGGOALSETTING & PLANNING

PRIORITIZEPRIORITIZE

OVERSCHEDULINGOVERSCHEDULING


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GROUP DISCUSSION1. Evaluate the way you

currently use your time.

2. Which of the problems above

can you associate with?


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Principles of Time

Management

TIME IS LIMITED.

"As long as it is day, we must do the

work of Him who sent Me. Night is

coming, when no one can work. (John9:4)


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1. Time cannot be _________.



Basic Facts about Time:Basic Facts about Time:


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GOD CALLS US TO USE

TIME WISELY,AS GOODSTEWARDS.

"Be careful then, how you live - not as

unwise but as wise, making the most

of every opportunity, because the days

are evil. (Eph. 5:15,16)


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GOD HAS GIVEN US

ENOUGH TIME TO DO HISWILL.

"I have brought You glory on

earth by completing the work

You gave me to do. (John 17:4)


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REFLECTION

In the middle of a hectic schedule we

need to stop and ask ourselves:

- Must I really do all I have scheduled in

the allotted time?

- Does God want me to do all I'm trying todo?

- What are my priorities?


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GOD EQUIPS US TO DO WHATHE HAS ASSIGNED US TO DO.

We have different gifts, according to thegrace given us. (Romans 12:6)


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CHRIST ADVOCATES

THINKING AHEAD.

Suppose one of you wants to build a

tower. Will he not first sit down and

estimate the cost to see if he has

enough money to complete it?

(Luke 14: 28)


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WE NEED TO USE OUR TIME

EFFICIENTLYANDEFFECTIVELY.

Peter Drucker defines efficiency as "doing

things right" and effectiveness as "doing the

right things.

John Maxwell: "Efficiency is the foundationfor survival. Effectiveness is the foundation

for success."


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OUR GREATEST DANGER IS

LETTING THE URGENT THINGS

CROWD OUT THE IMPORTANT.


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THE CORE OF EFFECTIVE

TIME MANAGEMENT


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REFLECTION:

What is one activity that you know, if

you did superbly well and consistently,

would have significant positive results

in your personal life? In your ministry?

If you know these things would make

such a significant difference, why are

you not doing them now?


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TIME MANAGEMENT THAT LEADS

TO EFFECTIVE LIFE LEADERSHIP

IS KNOWING AND DOING WHAT ISMOST IMPORTANT IN OUR LIVES -

PUTTING THE "BEST" THINGS

FIRST.


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Most of the time the issue is

not between "good" and

"bad" choices but between" good" and" best." The

enemy of the" best" is often

the" good."


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Two main factors whichgovern our use of time:

URGENCY: immediate action andattention

IMPORTANCE: long-term results


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GRID I consists of things that have high

importance and high urgency - thingswhich deal with significant results and

call for immediate action.

GRID II consists of highly important but

low urgency activities.


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GRID III consists of highly urgentthings of low importance.

GRID IV consists of things which are

low in both importance and urgency.


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Grid Activity

On a clean sheet of paper, make 3columns. On the first column, write down

the hours of the day from 6A.M to 10 P.M

On the second column, beside each hour,write down the activity you engaged in. On

the third column, write down whether those

activities are Grid I, 11, 111 or IV. This will

give you a rough basis for how you spendyour time according to the time

management grid


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STEPS TO TIME MANAGEMENT

AND LIFE LEADERSHIP

A. SEEK THE FATHER'S WILL. CONNECT

WITHYOUR MISSION & VISION.

John 4: 34 states, "My food is to do the will

of Him who sent Me and to finish Hiswork.


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God has given each of us a unique

personal mission. He has called each of

us to be a unique person in His image and

to specifically accomplish certain things in

the light of the strengths and opportunitiesHe has given us. If we have determined

our personal mission, we can use this as a

gauge to determine which activities areconsistent with our life mission and goals.


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Workshop I

a. What character qualities would you

want them to remember you for?

b. What accomplishments and

contributions would they mention?

c. What differences would you have

made in their lives?


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Mission Statement

To glorify God by:

Loving my wife and kids and

shepherding them; Using all my time, talents/gifts and

treasure to help fulfill the Great

Commission;

Living my utmost for His Highest


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Vision Statement

To help Transform and Empower

Academics to Change Hearts for national

transformation and nation-building

(world-class education, nationalistic &

globally competitive citizenry,

nation with pride and character)


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B. IDENTIFYYOUR ROLES.

1. Personal life (includes our relationship with God,private areas and personal development) - Rom.

12:1,2; Eph. 4:17-5:21: Cot. 3:1-17

2. Family - Eph. 5:22-6:4

3. Church (both local church involvement andinvolvement with Christians else-where) - Rom.

12:3-21; Eph. 4: 1-16

4. Work - Cot. 3:22-4:1; Eph. 6:5-12

5. Community life (including Relationships withnon-Christians in the broader context of society,

responsibilities towards the government)- Rom. 13:

1-14; Eph. 4:5-6


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Workshop II

Take a few minutes to list down your

roles based on the five major

categories above. Keep them to nomore than 7. You may even have as few

as 5 roles.


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My Roles before

Going to China1. Personal 9. Team Director

2. Husband 10. Deacon

3. Father 11. Sunday School Teacher

4. GCTC Director 12. Discipler

5. National Campus Coordinator

6. Acting MM Director 13. Mens Group Member

7. NLTMember/Ghost Writer for ND

8. Trainer 14. Masteral Student


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C. SET GOALS IN EACH ROLE.

Specific - make your goals as specific andpractical as possible

Measurable - you should be able to tell

whether you have achieved them or notAchievable - goals should be challenging

and faith-stretching but also realistic

Compatible - compatible with yourcircumstances; with your mission and

vision


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Workshop III

In the worksheet provided, write down the

roles you've previously listed down. Beside

each role write down at least one goal you

want to accomplish for the week ahead.

In the worksheet provided, write down the

roles you've previously listed down. Beside

each role write down at least one goal youwant to accomplish for the week ahead.


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D. SCHEDULE.WORKSHOP IV:

Put your goals on the weekly planner

attached.


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E. REFINE YOUR SCHEDULE.

F. EVALUATE.

At the end of the week, pause to ask the

following questions:

What goals did I achieve?

What challenges did I encounter?

What decisions did I make?

In making decisions, did I keep the importantthings first?

Did I fulfill my roles?


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Simple but Effective

Things To Do List


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____________ seriously.

TIMELY ADVICE ABOUT TIME:TIMELY ADVICE ABOUT TIME:

Take timeTake time

____________________________.

Identify time wasters.Identify time wasters._______________________.

Make a personal schedule.Make a personal schedule.

_______________ as you followyour schedule.

Expect resultsExpect results


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Question:

Am I conscious of how my time is

spent each day?

Do I recognize wasted time?

____________ seriously.Take timeTake time


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______________________ andeliminate one per week.Identify time wastersIdentify time wasters

Typical time wasters:

Television

Video games

The Net

Phone

Magazines

Sleeping too much


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When you identify the tasks that waste

time, you have three options:

1. Discontinue them2. Delay them

3. Delegate them


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Question:

Do you keep track of your time?

What do you discover when you

keep a record?

Make a personal scheduleMake a personal schedule____________________________for each week.


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Question:

Do you measure how busy you are

or how productive you are eachday?

_______________ as you followyour schedule.Expect resultsExpect results


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"Be careful how youwalk, not as unwise,

but as wise, makingthe most of your time.

Ephesians 5:15-16


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V. CONCLUSION

What we've presented here is not just a time management tool,

but a way of thinking- a way of thinking not just for managingtime but, more importantly, for leading our lives. You can use

other tools and forms that suit your style and preference but

still reflects this way of thinking. However, the tool must be

consistent with the principles presented here. The greatest

value of the Grid II process is not what it does to your schedule but what it does to your thinking, because once you

begin to think in terms of importance, you begin to see time

differently. Our hope is that you can stop at the end of the day,

at the end of the week or year and even at the end of your life

and say just like Jesus said to the Father,

"1 have completed the work You gave me to do. "

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