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MANAGING AND ORGANIZING YOUR TIME & WORK. What is your work style?. Traits: easily distracted enjoy variety and change of pace desire immediate gratification like to be busy Solutions: slow down to reflect eliminate distractions create structure take it one step at a time - PowerPoint PPT Presentation
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MANAGING AND ORGANIZING YOUR
TIME & WORKWhat is your work style?
Examine your
current style
Use proven methods
Assess the barriers
Follow proactive strategies
Establish goals and priorities
• Learning Objectives
• What is your organizing style?
Hopper Perfectionist Plus
Allergic to Details Fence Sitter Cliff Hanger
Traits:o easily distracted o enjoy variety and change of pace o desire immediate gratification o like to be busy
Solutions: o slow down to reflecto eliminate distractionso create structureo take it one step at a timeo think positiveo RELAX
• Hopper
Traits:◦ high expectations◦ people pleaser◦ want to do everything yourself
Solutions:◦ examine your standards◦ examine the why◦ avoid overloading your plate◦ identify priorities◦ RELAX
• Perfectionist Plus
Traits:◦ enjoy dealing with the broad picture◦ too impatient to handle follow-ups◦ like to move quickly
Solutions:◦ create simple basic routines to follow◦ record your thoughts◦ tack up reminders◦ keep things handy◦ devise and carry out follow-up procedures◦ RELAX
• Allergic to Details
Traits:◦ don’t know what you really want◦ afraid to make the wrong choice◦ don’t know how to start◦ afraid of the unknown
Solutions:◦ evaluate your needs and desires◦ make adjustments and improve your decision◦ break down into small steps◦ deal with your fears◦ pay attention to your instincts◦ RELAX
• Fence Sitter
Traits:◦ usually wait until the last minute to start work◦ estimate your time inaccurately◦ thrive on stress◦ need pressure in order to perform
Solutions◦ monitor your time as you work◦ don’t wait for inspiration in order to begin a task◦ create mini-goals◦ move up deadlines◦ make a “to do” list◦ RELAX
• Cliff Hanger
• DO YOU HAVE CLUTTER?
DUMP REFER
ACT FILE
• DRAF Method to Organization
DUMP
Purge paper and electronic files
Set a measureable goal to reduce files
Devote time each day to this task
REFER
Delegate whenever possible
Don’t over-control others Hire specialists to handle
things you can’t do as quickly
ACT
Each day do at least one task you don’t like to do
Conquer procrastination by keeping unfinished projects in plain view
Double up on certain tasks
FILE
Set aside time daily to file Tidy up your desk and
work area before leaving Create a ‘read’ file of
articles to take with you for wait times
TAKETIMEFOR
YOURSELF!