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Management of Engineers and Technology Managing Tradeoffs Time Management

Management of Engineers and Technology Managing Tradeoffs Time Management

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Management of Engineers and Technology Managing Tradeoffs Time Management Slide 2 Principle 5: Using Assets Wisely Making decisions based on organizational goals Applying resources to maximize profit Managing time and priorities Understanding motivation Managing stress and balancing life Slide 3 Managing Tradeoffs Decisiveness is an important part of management and leadership Most decisions involve tradeoffs Managers must facilitate group decision making (consensus) Management decisions are less clear than technical ones Slide 4 Decision Criteria Review: Values and beliefs Vision/Mission/Goals/Objectives Then: Generate list of attributes Prioritize the attributes Needs (required) Wants (desired) Slide 5 Some Common Tradeoffs Performance/reliability Power/weight Flexibility/productivity Throughput/quality Benefit/Cost Slide 6 Benefit/Cost Tradeoffs Fixed benefit Minimize cost Fixed cost Maximize benefit Variable benefit/variable cost Maximize the B/C ratio Can it be measured? Slide 7 Mutual Exclusivity Choose one of two or more alternatives Vendor proposals Contractor bids Design approaches Job applicants Slide 8 Never a Perfect Fit Each alternative has strengths and weaknesses Each may address the objectives in a different way Cant mix and match features Slide 9 New Faculty Member MSEM and BSIE Programs Duties Teaching Research Service Qualifications Required Desired Slide 10 Themes Managers make decisions Management decisions are less clear than technical decisions The right decision often involves compromise Slide 11 Time Management Time is a fixed commodity With fixed input, we must maximize output Time management is actually managing yourself Prioritize productive activities Minimize non-productive activities Increase productivity, reduce stress Slide 12 Review your goals List your unfinished tasks Prioritize your tasks based on your goals Attack tasks in priority order Time Management Process Slide 13 A - Must do as soon as possible Safety, environment, production B - Must do, but can be scheduled Prioritize by Due date Impact on operations Importance to goals C - Would be nice to do if I had the time Priority Levels Slide 14 Franklin System Day-timers Calendars (daily, weekly, monthly) PDAs Ryans System Reminder calendar First things first (daily list) Avoid time wasters (just say NO) Time Management Systems Slide 15 Meetings Telephone/pager/radio Sales people Visitors Crises Time Wasters: Interruptions Slide 16 Time Wasters: Information Problems Not enough information Inaccurate information Unclear how to obtain information Slide 17 Time Wasters: Lack of self-discipline No delegation Working on low-priority tasks Leaving tasks unfinished Procrastination Indecision Slide 18 Suggestions Find an effective system and USE IT Limit involvement in time-wasting activities Use e-mail Delegate what you can Handle each piece of paper ONCE Consider your personal cycle Give yourself some breathing room Slide 19 Accomplish something as a group Purposes Sharing information Securing cooperation Making decisions Meetings Slide 20 Written focused agenda Finalize Include durations Follow One hour or less Fewer than 10 people Visual aids and/or handouts if appropriate Give people the chance to prepare Effective Meetings: Group Time Management Slide 21 Before the Meeting Ends Identify follow-up tasks Who Does what By when Schedule next meeting Distribute minutes Now Soon afterward Slide 22 Summary You cant make more time, so you must use it wisely Actions and priorities should align Meetings are group time management Effective time management will Improve productivity Reduce stress Lead to more free time