Create > Share > Manage > Protect > Destroy

THE DOCUMENT LIFE-CYCLE SPECIALISTS

Formfile: The document life-cycle specialists

With Formfile, there isn’t a document management issue that you can’t address.

na Do you often find yourself spending more time searching for documents thanactually reading them?

na Are old data files clogging up and slowing down your systems?

na Is the sheer volume of printed records you keep eating up valuable office space?

na Are your filing cabinets full of documents that should have been archived ordestroyed long ago?

na Does it worry you that confidential company information might be too easilyseen by the wrong eyes?

na Would irreplaceable office archives be safer stored in a fully secure ‘off-site’environment – readily retrievable 24/7 – and protected from the risk of moisturedamage, fire or theft?

If you’ve answered ‘yes’ to any of these file management issues, no company isbetter equipped to help you solve them than Formfile.

Whether your business documents are paper-based or digitally produced, Formfileoffers a complete suite of specialist services that allows organisations of every kindto more efficiently store, manage and access their records; andsystematically ensure that, throughout the entire document life-cycle of‘creation to cremation’, full compliance is maintained with strict Australianregulatory requirements.

Formfile holds current ISO 9001:2015 certification.

The five stages of the Formfile document life-cycle process:

Create > the life-cycle starts with the creation of a paper or digital document

Share > active documents are accessed and shared securelyManage > systems and processes manage documents to meet

compliance and quality standardsProtect > paper and digital documents are preserved throughout their lifeDestroy > the lifecycle ends with total, confidential destruction

Expert document management and EDMS consultantand outsourcing personnel services

Formfile consultants are well versed in assisting organisations of all sizes on projectsof every scale and level of complexity. From advice on upgrading to more efficientsystems or planning and assistance with a full relocation fitout and move. We alsoprovide advice, training, setup and implementation assistance to move from apaper based filing system to EDMS (Electronic Document Management Software).

Our consultants have expertise across a wide range of businesess and associatedlegal requirements – including government, commercial, legal and accounting,building and construction, financial, medical and education.

So before you commit to anything, contact us to arrange an obligation freeconsultation.

Cost-effective Specialist Personnel OutsourcingNeed help organising your files, sorting through archives, setting up efficientcataloguing systems or preparing files for transfer to new offices or storage? Maybe you need professional help scanning, cataloguing and checking all thosepaper files for transfer to digital storage?

Formfile can provide specialist staff with the skills to get the job done right, and fast – leaving your staffunincumbered and your businessrunning normally.

Security is not an issue as allour personnel haveundergone police checksand have signed workplaceconfidentiality agreements.

Hour for hour, dollar for dollaryou’ll find our outsoucingsurprisingly cost effective.

Conduct a Comprehensive

Audit

Support theConversion of

Existing Filing Systems

Create Appropriate Document

Classification andIndexing

Identify and Destroy Obsolete

Files andDocuments

Determine andSupply Required

FilingConsumables

Design andImplement Document

ArchivingProcesses

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Field proven office filing systems

Formfile has invested enormous time and effort into developing market leadingoffice filing systems and solutions which provide clients with long-term value.

We have everything you need to establish and maintain an efficient office filemanagement system - from our colour-coded labeling system and customdesigned and reinforced file covers to sturdy archive boxes and everything inbetween. Better still, we manufacture all our own products in Australia, so you willnot only find stock available through our Online Shop when you need, you will behelping us support local industry.

We also provide a range of ergonomically designed filing cabinets and stylish'Compactus style' mobile shelving units. These come in a selection of styles andcolours to match your office decor and of course are perfectly suited to maximisethe use of our filing products and accessories.

Not sure of the best solution for your officefiling needs? Call for an obligation freeconsultation from one of our filemanagement specialists.

Formfile premium quality you can count on

Formfile Archiving Folders are designed extra sturdy with strong reinforced seamsand edges so they won’t easily tear, fall apart or become tatty with use.

Available in a range of shapes and sizes with flaps and folds to suit every fiing needour file covers come plain or printed with Title boxes and Movement records thatcan be used either vertically and lateraly. We will even custom print files andfolders with your own branding and filing requirements.

To support the range we provide a selection of File Fasteners to suit a wide rangeof usage. From our Perma Clip designed to handle small to medium paperquantities through to our File Fast Easy Clip and Redi Clip, for larger paperquantities that even allow papers to be added throughout the file without all thepapers having to be removed.

Even our colour coded label system has beendesigned and manufactured to premiumstandards using lightfast inks ensure thatour labels look brighter and last longer.So our reds will always be red and neverpink and our greens will never fade toblue.

When it comes time to store your filesthen there is nothing better than our‘very, very, strong’ Archive, File andPlan boxes. While they may cost alittle more, they are made a lotstronger to last, constructed tostand the test of time our archiveboxes meet all AustralianStandards Authority tests fordurability, stress and weight.

It has always been Formfile’s aim to provide a filing system that youcan rely on to work, day in, day out, year after year.

Tidy Files specialty range

In 2016 Formfile Records Manegement Group tookover the Tidy Files business in Australia. With theaddition of Tidy Files, we now provide aneconomical range of specialty folders and filingsolutions to compliment our Formfile products.

Tidy Files provides a full range of products fromfiles and folders in different weights and

colours to specialised pre printed medicalfiles suitable for schools, hospitals andhealth clinics. As well as a colouredlabeling system, Tab dividers andeverything else you need to managean efficient filing system, along with aselection of economy archive boxes instandard shapes and sizes.

All products can be ordered directlyfrom our online shop or you can speak

to one of our consultants ifyou require personalised

help.

Naturally as part of the FormfileRecords Management Group

we will be taking special care to ensure the qualityand consistancy of this range meets ourmanufacturing and environmental standards.

Eureka files and storage solutions

With Formfile’s New Zealand connection we cannow also offer clients an alternative quality rangeof folders and filies along with our premiumFormfile range.

Eureka is a long standing leading New Zealand brand owned by our sistercompany Filecorp and have been suppling the market with Eureka range of files,folders, accessories, archive and storage boxes for many years.

We are pleased to be able to offer the Eureka range alongside our own premiumFormfile range in Australia.

Together with the Tidy Files range we can truely claim to provide clients with themost comprehensive range of filing solutions available anywhere, at prices to suitany business or organisation.

Whatever your filing needs, you’ll find it at Formfile.

Digital office management solutions

Formfile can advise and provide Electronic Data Management Software (EDMS),systems and services that are tried, tested and proven to work.

Doc-Scan: Premium quality document scanning service. Formfile offers anadvanced document scanning service with full OCR (Optical CharacterRecognition) enabling the entire content of documents to be electronicallysearched word by word.

Formfile Data Capture: The perfect DIY solution. Accurately convert paper-basedinformation into high quality digital files that are for ready inclusion into yourdatabases, with Formfile Data Capture enterprise quality software.

Formfile Digital Office: Leading edge software. Not just document storage, this is asecure cloud-based digital office system that provides sophisticated documentsharing, searching and robust business management programs. Compatible withother leading software programs and formats such as Microsoft and Adobe it alsohandles unstructured information such as faxes,photographs, video clips, hand-written notesand e-mail messages with ease. FormfileDigital Office (EDMS) is a powerful,affordable solution for businesses of all sizesand can be quickly deployed, withminimal risk, delivering immediate results.

EDC ActiveFile web portal. Formfileprovides a sophisticated, web-basedsecure Document Management System(EDC ActiveWeb) for clients to manageand control their entire cataloguedinventory of archived company records fromanywhere in the world.

Formfile DataSafe. The final piece to our digital officesolutions are our cost-effective and fully secure DataSafeEnterprise Level ‘Cloud’ Storage and Backup facilities.

Secure document and data archive storage facilities

Our secure document and data archive storage warehouses are specificallydesigned for the long-term storage and preservation of your files - be they paper,electronic or digital, your stored files and documents are in safe hands. Formfileprocedures have ISO 9001:2015 Quality Assurance Certification.

Making the decision to move your archived company records ‘off site’ to save onvaluable office space (or free up clogged computer systems) makes infinitebusiness sense. But it also raises two crucial questions – Who do you entrust with securely storing such critical and confidential information,in full compliance with regulatory requirements? and ‘How can you be sure it remains readily retrievable at all times?

Our facilities include:back to base security and fire monitoring, environmentallycontrolled archive storage for paper documents, purposebuilt 'Data Rooms' for archival tapes, disks, hard drives andother digital media devices,

plus secure locally based, mirrored enterpriselevel Cloud data storage for digital

archiving.

Our document archive servicesare supported by:online EDC ActiveWeb access,bar coded tracking systems,24/7 Access, 2 hour Priority retrieval, GPS tracked pickup anddelivery service,Customer Service team support,

and the confidence ofmandatory staff confidentiality

agreements and police checks.

Certified document destruction services

Formfile offers a range of secure ‘door-to-door’ document shredding and certifieddestruction services. There’s no safer way to destroy unwanted documents and files.

Doc-Shred: Secure in-office file destruction. Formfile Doc-Shred Binscome in two sizes 240L and 120L (locked bins with security inputslots) and are available for weekly, monthly or adhoc hire.

Archive Destruction: Bulk document and digital mediadestruction service. Simply call Formfile’s customer serviceteam to arrange for a bulk collection from your premises (or storage locker) and one of our dedicated customerservice team will personally collect your out-dated archivesand process their certified destruction at our secure facilities.

‘Records-in-Storage’ Secure document destruction. Our threestage verification process ensures no documents are accidentallydestroyed. Your destruction order is confirmed against a signed destruction authorisation form,records are visually identified against recorded information, and also confirmedusing a PDT barcode scanner to remove any possible risk of human error beforebeing put through our destruction process.

'Scan & Destroy' Document digitising and destruction service. Need to save ondocument storage space, but still need to keep a copy forhistorical or legal reasons? Formfile's Scan & Destroyservice can digitise your files using advanced OCRand verification software, electronicallycatalogue and archive the data and thensecurely destroy the originals. Our digitising anddestruction process meets all Australian legalrequirements required for business records.

Security and Quality AssuranceWe adhere to stringent security systems and quality assurance procedures.

Formfile holds current ISO 9001:2015 certification and has demonstrated its abilityto consistently provide product that meets customer and applicable statutory andregulatory requirements, and aims to enhance customer satisfaction through theeffective application of the system, including processes for continual improvementof the system and the assurance of conformity to customer and applicablestatutory and regulatory requirements.

Formfile understand how important confidential company files are and howimportant it is to protect against loss of sensitive information and identity theft.

All Formfile staff undergo a full police check and have signed bindingconfidentiality agreements as part of their employment contract. We own andoperate our own vans and drivers (no outside couriers are used) so you know yourdocuments are in safe hands from the moment they are picked up, while instorage, right through until the time they are returned or destroyed by yourinstruction. Our facilities and procedures meet goverment requirements and wecarry an ISO 9001:2015 quality assurance certification.

We endorse environmentally friendly business practices in the runningof our offices and facilities and use environmentally friendlymanufacturing processes in the production of our products.

ISO 9001 Quality Management CertificationDemonstration of quality, meets “Five Tick” Standards MarkImproved efficiency and reduction in costsBetter customer experience and managementEffective risk management strategyCompetitive advantage and broadened market scope forcontracts and tenders (especially government)Enthused and engaged staff management with documentedprocessesUtilisation of best practice management and strategy.

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THE DOCUMENT LIFE-CYCLE SPECIALISTS

Consulting and Outsourcing

Filing Systems and Supplies

Electronic Document Management Software

Digital Office Solutions

Secure Archive and Data Storage

Certified Document Destruction

Formfile Records Management Group

Call 1800 FORMFILE Australia wideInfo@formfile.com.au

Head Office:Virginia Park Estate, 236-262 East Boundary Road

East Bentleigh VIC 3165

formfile.com.au

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