Slide 1

STEPS IN FORMULATING A VISIONReported by:ERLINDA R. PONDEVIDAMAED-Educational Management

STEPS IN FORMULATING A VISIONStep 1: RESPOND TO THE FOCUS QUESTIONSStep 2: FACILITATE UNDERSTANDING AND AGREEMENT ON THE VISION ELEMENTSStep 3: CLUSTER AND TITLE COMMON VISION ELEMENTSStep 4: CONSIDER THE STAKEHOLDERS PERCEPTIONStep 5: RECLUSTER AND TITLE VISION ELEMENTSStep 6: WRITE THE VISION ELEMENTS IN A NARRATIVEStep 7: UPDATE THE STATEMENT

STEPS IN FORMULATING A MISSIONStep 1: USING THE TOP PROCESS, RESPOND TO THE FOLLOWING QUESTIONS:Steps 2: FACILITATE UNDERSTANDING AND AGREEMENT ON THE MISSION ELEMENTSStep 3: CLUSTER COMMON MISSION ELEMENTSStep 4: TITLE CLUSTERED MISSION ELEMENTSStep 5: WRITE THE MISSION ELEMENTS IN A NARRATIVEStep 6: VALIDATE THE STATEMENT

TEST TO CHECK THE ALIGNMENT OF THE VISION AND MISSIONStep 1: IDENTIFY ELEMENTS OF YOUR VISIONStep 2: IDENTIFY ELEMENTS OF YOUR VISIONStep 3: CHECK FOR CONSISTENCY

STEPS IN FORMULATING A VISION

Step 1: RESPOND TO THE FOCUS QUESTIONSWhat does the division look like six years from now?Where are the stakeholders of the Division we have created (six year from now?)What is the unique contribution of the Division to the province?How does the Division handle good time?What is the role of the Division in the community?In what ways is the Division a great place to work with?

Step 2: FACILITATE UNDERSTANDING AND AGREEMENT ON THE VISION ELEMENTSCome up with an understanding and agreement on the ideas written on the metacards.

Step 3: CLUSTER AND TITLE COMMON VISION ELEMENTS

Group common responses together and title the vision elements. Ensure that the title captures the essence of the clustered metacards.

Step 4: CONSIDER THE STAKEHOLDERS PERCEPTIONAs we are moving towards coming up with a shared vision, it maybe wise to consider the stake holders vision for the division office.Open the brown envelops, coming from the district offices, marked Stakeholders Perception-Division Vision Elements. This envelop contains the perceived vision integrate stakeholders.Integrate stakeholders perceptions with the DPCs own vision elements.

Step 5: RECLUSTER AND TITLE VISION ELEMENTSAfter considering the stakeholders perception and that of the committee, the DPC may wish to recluster and re-title vision elements.

Step 6: WRITE THE VISION ELEMENTS IN A NARRATIVEThe DPC may decide to from a styling committee to write the identified vision elements into a statement. The vision statement should be written in the present tense.

Step 7: UPDATE THE STATEMENTReview the statement for validity and completeness. Ensure that the styling committee has vision elements identified by the group. It maybe necessary to present the output to stakeholders for validation through consultation at the end of this phase.

STEPS IN FORMULATING A MISSIONStep 1: USING THE TOP PROCESS, RESPOND TO THE FOLLOWING QUESTIONS:What is our purpose?What are our services/products?Who are our primary clients?Who sets us apart from other organizations/division?What are our core competencies?

Steps 2: FACILITATE UNDERSTANDING AND AGREEMENT ON THE MISSION ELEMENTS

Seek group understanding and agreement on the ideas written on the metacard.

Step 3: CLUSTER COMMON MISSION ELEMENTS

Step 4: TITLE CLUSTERED MISSION ELEMENTSThereafter, name the cluster. Be sure that the name captures the essence of the cluster.

Step 5: WRITE THE MISSION ELEMENTS IN A NARRATIV

The division may decide to form a styling committee to write the mission elements into the mission statement.

Step 6: VALIDATE THE STATEMENTReview the statements for validity and completeness. Ensure that the styling committee captures the output to division stakeholders for validation at the end of this phase.

TEST TO CHECK THE ALIGNMENT OF THE VISION AND MISSIONStep 1: IDENTIFY ELEMENTS OF YOUR VISIONUsing the validated vision statement, underline the critical words and phrases of the vision statement. Number each element.

1. (Name of the Division) is an educational institution 2. Developing and producing well rounded, 3. God-fearing 4. Value oriented5. Environment friendly6. Nationalistic7. Individuals who are responsive to the needs of the community

Step 2: IDENTIFY ELEMENTS OF YOUR VISIONUsing validated mission statement, underline the critical words and phrases of the statement

To provide unlimited access to the quality relevant education through the curriculum for the youths total intellectual, emotional, psychological, moral, spiritual and environmental awareness through a cadre of highly competent teachers and administrators.

Step 3: CHECK FOR CONSISTENCYCheck the alignment for the vision and mission statements. Match the mission and vision elements. The numbers reflected in the demonstration examples are the assigned numbers of the vision elements.

VISION STATEMENT CHECKLISTIn testing the formulated vision the following questions must be answered with YES or NO.

Does the vision statement capture the fundamental beliefs and values of the division?Was the styling committee able to capture the vision elements identified during the workshop in the statement?

Does the vision provide a clear direction for the division?Is the vision written in the present tense?Is the vision written as an end and not as a process?Is the vision statement inspiring and challenging?

Is the vision statement brief enough to be memorable?Does the vision statement give meaning to what we are doing?Does the vision statement capture our imagination; encourage our spirits and inspire our performance as members?

MISSION STATEMENT CHECKLIST In testing the formulated mission the following questions must be answered with YES or NO.What was the styling committee able to capture the mission elements indentified during the workshop in the statement?Does the mission statement reflect the fundamental beliefs and values of your division?

Is the mission statement aligned to the vision?Does the mission statement clearly state what business you are in?Is the mission statement broad enough that all staff in the division can see how they can contribute?

Does the mission statement answer what and for whom we do what we do?Does the mission statement convey the unique qualities of the division?

Thank You!