SHELBY COUNTY SCHOOLS Maintenance Technicians Monthly Inspection Report

School ------------------

I Preventive Maintenance Checklist for Building Exterior Inspection (Check indicates complete inspection) Date of Inspection ____ _

II

Item Work Order and Date

_Stairs stairwells handrails handicapped ramps _Canopies andor walkways sidewalks _Playground equipment hard surface courts _Driveways parking lots bus parking markings signs _Under pinning fencing

Exterior walls -

_Shrubbery trees grass _Storm sewers drainage ditches

Water tank _Septic tank filter bed _Manholes walls pumps vegetation _Sludge sand conditions siphons _middot Surface pipe general appearance andor odor

Foundation _Awningssheds _Area and exterior lights

Preventive Maintenance Checklist for Building Interior Inspection (Check indicates complete inspection) Date of Inspection ____ _

Item Work Order and Date _Stairs stairwells handrails handicapped ramps _Ceilings stains missingsaggingbroken tiles cracks _Walls - paint condition _Flooring - carpettile condition hazards baseboards _Doors windows - all interiorexterior related hardware

Water coolers _Restrooms floor drains loose seats loose partitions _Valves flush valves traps hazards vacuum breakers _Master control panel clocks _Fire extinguishers - tag dials or meters _Firesecurity alarms - all sensors andor alarm parts _Interior lighting emergency lighting _General appearance of building

1

SHELBY COUNTY SCHOOLS Maintenance Technicians Monthly Inspection Report continued School __________ _

III Preventive Maintenance Checklist for Building Interior Inspection (Check indicates complete inspection) Date of Inspection ____ _

Item Work Order and Date

Entrance _Floor covering _Seatingfurnishings

Walls Windows

_Ceilings Electrical

-

Intercom _Plumbing _Cabinetscountertops _Individual coolingheating apparatus _Exhaust systems

IV Preventive Maintenance Checklist for Common Areas Restrooms Lunchroom Auditorium Gymnasium Locker Rooms Hallways Offices etc (Check indicates complete inspection) Date of Inspection ____ _

Item Work Order and Date Entrance

-

_Floor covering (

_Seatingfurnishings Walls

-

Windows-_Ceilings

Electrical -

Intercom _Plumbing _Gym bleachers-safety operability missing parts cleanliness _Auditorium-seats stage lights floors walls ceiling lighting equipment _Cabinets countertops _HV AC (is your filter schedule up to date) _Exhaust systems

2

-------------------------

SHELBY COUNTY SCHOOLS Maintenance Technicians Monthly Inspection Report continued School ------------

v Preventive Maintenance Checklist for Roof Inspection (Check indicates complete inspection) Date of Inspection ___ _

Item Work Order and Date

_Signs of leaks Alligator signs Cracks

_Expansion joints eavessoffits _Gutters flashing _Runs of asphalt or tar

-Gravel condition

Overall Comments

---- ----- ---==========-=============-------------

Principal Signature Maintenance Technician Signature

Date Submitted

White Co Tomm Gamble Pink Co Princi al Yellow Copy Maintenance Technician

3

Technician School Date

Preventive Maintenance Checklist for Kitchen Equipment (check in the box indicates inspection has been completed to specifications)

1 Maintain dish machine monthly to keep operable at all times Lubricate motors and pumps Check all water valves Check amperage on tank heater elements Check spray arm portholes Check booster heater if applicable Check and adjust conveyor (where applicable) Check drain assembly Check curtains

2 De-lime Booster Heater at least twice a year D (First week of January and first week of July) Summer and winter inspection

3 Grease Fittings and bearings on conveyer twice a year (First week of January and first week of July) Summer and winter inspection

4 Check Electrical Connections on all heating elements monthly0 Clean all burners Clean and check all pilots

De-lime sink sanitizer twice a year D (First week of January and first week of July)

Maintain somat disposals on a regular basis 0 Check for proper operation and lubricate per manufacturers specifications Check oil in gearbox or extractor twice a year Change blades or rotate around on impeller chipping block and cutting ears twice a year

7 Maintain all refrigeration equipment on a regular basis0 (walk-in freezer walk-in cooler pass thru cooler milk boxes ice machines serving bars) Clean condensing coils Lubricate fan motors Clean evaporators Clean drain lines Check doors and gaskets Check outside thermometers Check amperage on drain pan heaters Check highlow pressure switch Change all water filters yearly (Run ice machine cleaner through ice machines every six 6 months)

8 Clean deep fryers and ranges weekly D Grease all rods on basket lifts as needed Keep fryer free of all grease buildup Clean burners Clean and check pilots Calibrate thermostat Check high limit switch Paint surfaces if needed

9 De-lime boiler in the combi-oven weekly (preferably every Friday) The lunchroom may assist you with this if you so choose It is recommended this be done every Friday

10 Keep serving counters operable daily D Check heating elements Check thermostat Check humidifier Check power cords Check door gaskets

11 Clean and adust burner on tilting skillet monthly D Lubricate

crank assembly Calibrate thermostat

12 Clean and lubricate slicer monthly or as needed D Check

power cord and switch Check motor and drive assembly Sharpen blade

13 Clean and lubricate mixer monthly or as needed D Lubricate

saginaw screws Check oil level Clean and lubricate bowl lock pawls Check electrical power cord

14 Check for proper operation o(garbage disposal weekly

Lubricate per manufacturers specifications

Technician Signature ______________ __ _

Date -----------------

Comments

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

MEMORANDUM

Please create a schedule for all existing HVAC units at your facility Following this memo is a blank format to list each unit by number and location the unit senlices Be specific in all maintenance performed and indicate dates that filter changes are made Make several blank copies of this inspection schedule Inspections are your responsibility for documentation should the maintenance of HVAC units be questioned when technical difficulties are encountered A copy of all documentation regarding routine inspections is to be kept in your office for future reference should Tommy Gamble wish to review them

The Facilities amp Maintenance Department is here to assist you with any difficulties andor major repairs that need to be made All correspondence regarding repairs and request for replacements are to be directed to this office

Once again the regularly scheduled maintenance and documentation regarding all HVAC units are of the utmost importance and your responsibility

TGcsr

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

SHELBY COUNTY SCHOOLS Maintenance Technicians Monthly Inspection Report continued School __________ _

III Preventive Maintenance Checklist for Building Interior Inspection (Check indicates complete inspection) Date of Inspection ____ _

Item Work Order and Date

Entrance _Floor covering _Seatingfurnishings

Walls Windows

_Ceilings Electrical

-

Intercom _Plumbing _Cabinetscountertops _Individual coolingheating apparatus _Exhaust systems

IV Preventive Maintenance Checklist for Common Areas Restrooms Lunchroom Auditorium Gymnasium Locker Rooms Hallways Offices etc (Check indicates complete inspection) Date of Inspection ____ _

Item Work Order and Date Entrance

-

_Floor covering (

_Seatingfurnishings Walls

-

Windows-_Ceilings

Electrical -

Intercom _Plumbing _Gym bleachers-safety operability missing parts cleanliness _Auditorium-seats stage lights floors walls ceiling lighting equipment _Cabinets countertops _HV AC (is your filter schedule up to date) _Exhaust systems

2

-------------------------

SHELBY COUNTY SCHOOLS Maintenance Technicians Monthly Inspection Report continued School ------------

v Preventive Maintenance Checklist for Roof Inspection (Check indicates complete inspection) Date of Inspection ___ _

Item Work Order and Date

_Signs of leaks Alligator signs Cracks

_Expansion joints eavessoffits _Gutters flashing _Runs of asphalt or tar

-Gravel condition

Overall Comments

---- ----- ---==========-=============-------------

Principal Signature Maintenance Technician Signature

Date Submitted

White Co Tomm Gamble Pink Co Princi al Yellow Copy Maintenance Technician

3

Technician School Date

Preventive Maintenance Checklist for Kitchen Equipment (check in the box indicates inspection has been completed to specifications)

1 Maintain dish machine monthly to keep operable at all times Lubricate motors and pumps Check all water valves Check amperage on tank heater elements Check spray arm portholes Check booster heater if applicable Check and adjust conveyor (where applicable) Check drain assembly Check curtains

2 De-lime Booster Heater at least twice a year D (First week of January and first week of July) Summer and winter inspection

3 Grease Fittings and bearings on conveyer twice a year (First week of January and first week of July) Summer and winter inspection

4 Check Electrical Connections on all heating elements monthly0 Clean all burners Clean and check all pilots

De-lime sink sanitizer twice a year D (First week of January and first week of July)

Maintain somat disposals on a regular basis 0 Check for proper operation and lubricate per manufacturers specifications Check oil in gearbox or extractor twice a year Change blades or rotate around on impeller chipping block and cutting ears twice a year

7 Maintain all refrigeration equipment on a regular basis0 (walk-in freezer walk-in cooler pass thru cooler milk boxes ice machines serving bars) Clean condensing coils Lubricate fan motors Clean evaporators Clean drain lines Check doors and gaskets Check outside thermometers Check amperage on drain pan heaters Check highlow pressure switch Change all water filters yearly (Run ice machine cleaner through ice machines every six 6 months)

8 Clean deep fryers and ranges weekly D Grease all rods on basket lifts as needed Keep fryer free of all grease buildup Clean burners Clean and check pilots Calibrate thermostat Check high limit switch Paint surfaces if needed

9 De-lime boiler in the combi-oven weekly (preferably every Friday) The lunchroom may assist you with this if you so choose It is recommended this be done every Friday

10 Keep serving counters operable daily D Check heating elements Check thermostat Check humidifier Check power cords Check door gaskets

11 Clean and adust burner on tilting skillet monthly D Lubricate

crank assembly Calibrate thermostat

12 Clean and lubricate slicer monthly or as needed D Check

power cord and switch Check motor and drive assembly Sharpen blade

13 Clean and lubricate mixer monthly or as needed D Lubricate

saginaw screws Check oil level Clean and lubricate bowl lock pawls Check electrical power cord

14 Check for proper operation o(garbage disposal weekly

Lubricate per manufacturers specifications

Technician Signature ______________ __ _

Date -----------------

Comments

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

MEMORANDUM

Please create a schedule for all existing HVAC units at your facility Following this memo is a blank format to list each unit by number and location the unit senlices Be specific in all maintenance performed and indicate dates that filter changes are made Make several blank copies of this inspection schedule Inspections are your responsibility for documentation should the maintenance of HVAC units be questioned when technical difficulties are encountered A copy of all documentation regarding routine inspections is to be kept in your office for future reference should Tommy Gamble wish to review them

The Facilities amp Maintenance Department is here to assist you with any difficulties andor major repairs that need to be made All correspondence regarding repairs and request for replacements are to be directed to this office

Once again the regularly scheduled maintenance and documentation regarding all HVAC units are of the utmost importance and your responsibility

TGcsr

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

-------------------------

SHELBY COUNTY SCHOOLS Maintenance Technicians Monthly Inspection Report continued School ------------

v Preventive Maintenance Checklist for Roof Inspection (Check indicates complete inspection) Date of Inspection ___ _

Item Work Order and Date

_Signs of leaks Alligator signs Cracks

_Expansion joints eavessoffits _Gutters flashing _Runs of asphalt or tar

-Gravel condition

Overall Comments

---- ----- ---==========-=============-------------

Principal Signature Maintenance Technician Signature

Date Submitted

White Co Tomm Gamble Pink Co Princi al Yellow Copy Maintenance Technician

3

Technician School Date

Preventive Maintenance Checklist for Kitchen Equipment (check in the box indicates inspection has been completed to specifications)

1 Maintain dish machine monthly to keep operable at all times Lubricate motors and pumps Check all water valves Check amperage on tank heater elements Check spray arm portholes Check booster heater if applicable Check and adjust conveyor (where applicable) Check drain assembly Check curtains

2 De-lime Booster Heater at least twice a year D (First week of January and first week of July) Summer and winter inspection

3 Grease Fittings and bearings on conveyer twice a year (First week of January and first week of July) Summer and winter inspection

4 Check Electrical Connections on all heating elements monthly0 Clean all burners Clean and check all pilots

De-lime sink sanitizer twice a year D (First week of January and first week of July)

Maintain somat disposals on a regular basis 0 Check for proper operation and lubricate per manufacturers specifications Check oil in gearbox or extractor twice a year Change blades or rotate around on impeller chipping block and cutting ears twice a year

7 Maintain all refrigeration equipment on a regular basis0 (walk-in freezer walk-in cooler pass thru cooler milk boxes ice machines serving bars) Clean condensing coils Lubricate fan motors Clean evaporators Clean drain lines Check doors and gaskets Check outside thermometers Check amperage on drain pan heaters Check highlow pressure switch Change all water filters yearly (Run ice machine cleaner through ice machines every six 6 months)

8 Clean deep fryers and ranges weekly D Grease all rods on basket lifts as needed Keep fryer free of all grease buildup Clean burners Clean and check pilots Calibrate thermostat Check high limit switch Paint surfaces if needed

9 De-lime boiler in the combi-oven weekly (preferably every Friday) The lunchroom may assist you with this if you so choose It is recommended this be done every Friday

10 Keep serving counters operable daily D Check heating elements Check thermostat Check humidifier Check power cords Check door gaskets

11 Clean and adust burner on tilting skillet monthly D Lubricate

crank assembly Calibrate thermostat

12 Clean and lubricate slicer monthly or as needed D Check

power cord and switch Check motor and drive assembly Sharpen blade

13 Clean and lubricate mixer monthly or as needed D Lubricate

saginaw screws Check oil level Clean and lubricate bowl lock pawls Check electrical power cord

14 Check for proper operation o(garbage disposal weekly

Lubricate per manufacturers specifications

Technician Signature ______________ __ _

Date -----------------

Comments

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

MEMORANDUM

Please create a schedule for all existing HVAC units at your facility Following this memo is a blank format to list each unit by number and location the unit senlices Be specific in all maintenance performed and indicate dates that filter changes are made Make several blank copies of this inspection schedule Inspections are your responsibility for documentation should the maintenance of HVAC units be questioned when technical difficulties are encountered A copy of all documentation regarding routine inspections is to be kept in your office for future reference should Tommy Gamble wish to review them

The Facilities amp Maintenance Department is here to assist you with any difficulties andor major repairs that need to be made All correspondence regarding repairs and request for replacements are to be directed to this office

Once again the regularly scheduled maintenance and documentation regarding all HVAC units are of the utmost importance and your responsibility

TGcsr

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

Technician School Date

Preventive Maintenance Checklist for Kitchen Equipment (check in the box indicates inspection has been completed to specifications)

1 Maintain dish machine monthly to keep operable at all times Lubricate motors and pumps Check all water valves Check amperage on tank heater elements Check spray arm portholes Check booster heater if applicable Check and adjust conveyor (where applicable) Check drain assembly Check curtains

2 De-lime Booster Heater at least twice a year D (First week of January and first week of July) Summer and winter inspection

3 Grease Fittings and bearings on conveyer twice a year (First week of January and first week of July) Summer and winter inspection

4 Check Electrical Connections on all heating elements monthly0 Clean all burners Clean and check all pilots

De-lime sink sanitizer twice a year D (First week of January and first week of July)

Maintain somat disposals on a regular basis 0 Check for proper operation and lubricate per manufacturers specifications Check oil in gearbox or extractor twice a year Change blades or rotate around on impeller chipping block and cutting ears twice a year

7 Maintain all refrigeration equipment on a regular basis0 (walk-in freezer walk-in cooler pass thru cooler milk boxes ice machines serving bars) Clean condensing coils Lubricate fan motors Clean evaporators Clean drain lines Check doors and gaskets Check outside thermometers Check amperage on drain pan heaters Check highlow pressure switch Change all water filters yearly (Run ice machine cleaner through ice machines every six 6 months)

8 Clean deep fryers and ranges weekly D Grease all rods on basket lifts as needed Keep fryer free of all grease buildup Clean burners Clean and check pilots Calibrate thermostat Check high limit switch Paint surfaces if needed

9 De-lime boiler in the combi-oven weekly (preferably every Friday) The lunchroom may assist you with this if you so choose It is recommended this be done every Friday

10 Keep serving counters operable daily D Check heating elements Check thermostat Check humidifier Check power cords Check door gaskets

11 Clean and adust burner on tilting skillet monthly D Lubricate

crank assembly Calibrate thermostat

12 Clean and lubricate slicer monthly or as needed D Check

power cord and switch Check motor and drive assembly Sharpen blade

13 Clean and lubricate mixer monthly or as needed D Lubricate

saginaw screws Check oil level Clean and lubricate bowl lock pawls Check electrical power cord

14 Check for proper operation o(garbage disposal weekly

Lubricate per manufacturers specifications

Technician Signature ______________ __ _

Date -----------------

Comments

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

MEMORANDUM

Please create a schedule for all existing HVAC units at your facility Following this memo is a blank format to list each unit by number and location the unit senlices Be specific in all maintenance performed and indicate dates that filter changes are made Make several blank copies of this inspection schedule Inspections are your responsibility for documentation should the maintenance of HVAC units be questioned when technical difficulties are encountered A copy of all documentation regarding routine inspections is to be kept in your office for future reference should Tommy Gamble wish to review them

The Facilities amp Maintenance Department is here to assist you with any difficulties andor major repairs that need to be made All correspondence regarding repairs and request for replacements are to be directed to this office

Once again the regularly scheduled maintenance and documentation regarding all HVAC units are of the utmost importance and your responsibility

TGcsr

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

8 Clean deep fryers and ranges weekly D Grease all rods on basket lifts as needed Keep fryer free of all grease buildup Clean burners Clean and check pilots Calibrate thermostat Check high limit switch Paint surfaces if needed

9 De-lime boiler in the combi-oven weekly (preferably every Friday) The lunchroom may assist you with this if you so choose It is recommended this be done every Friday

10 Keep serving counters operable daily D Check heating elements Check thermostat Check humidifier Check power cords Check door gaskets

11 Clean and adust burner on tilting skillet monthly D Lubricate

crank assembly Calibrate thermostat

12 Clean and lubricate slicer monthly or as needed D Check

power cord and switch Check motor and drive assembly Sharpen blade

13 Clean and lubricate mixer monthly or as needed D Lubricate

saginaw screws Check oil level Clean and lubricate bowl lock pawls Check electrical power cord

14 Check for proper operation o(garbage disposal weekly

Lubricate per manufacturers specifications

Technician Signature ______________ __ _

Date -----------------

Comments

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

MEMORANDUM

Please create a schedule for all existing HVAC units at your facility Following this memo is a blank format to list each unit by number and location the unit senlices Be specific in all maintenance performed and indicate dates that filter changes are made Make several blank copies of this inspection schedule Inspections are your responsibility for documentation should the maintenance of HVAC units be questioned when technical difficulties are encountered A copy of all documentation regarding routine inspections is to be kept in your office for future reference should Tommy Gamble wish to review them

The Facilities amp Maintenance Department is here to assist you with any difficulties andor major repairs that need to be made All correspondence regarding repairs and request for replacements are to be directed to this office

Once again the regularly scheduled maintenance and documentation regarding all HVAC units are of the utmost importance and your responsibility

TGcsr

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

MEMORANDUM

Please create a schedule for all existing HVAC units at your facility Following this memo is a blank format to list each unit by number and location the unit senlices Be specific in all maintenance performed and indicate dates that filter changes are made Make several blank copies of this inspection schedule Inspections are your responsibility for documentation should the maintenance of HVAC units be questioned when technical difficulties are encountered A copy of all documentation regarding routine inspections is to be kept in your office for future reference should Tommy Gamble wish to review them

The Facilities amp Maintenance Department is here to assist you with any difficulties andor major repairs that need to be made All correspondence regarding repairs and request for replacements are to be directed to this office

Once again the regularly scheduled maintenance and documentation regarding all HVAC units are of the utmost importance and your responsibility

TGcsr

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

---------------------- ------------

SchoolFacility----------------------------------

Technician Date

Unit Area Unit Filter Size Checked Next Filter Comments ALL Applicable lnformation (in

Number Cools Belts andor Change need of freon changed fuse cleaned coils etc)

Motor Date

Principal Signature-----------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telex

WWWSHELBYEDK12ALUS

MEMORANDUM

July 28 2008

To All School Principals and Maintenance Technicians From Tommy Gamble Maintenance Supervisor Re Preventive Maintenance to all cooling apparatus

As you know a new school year is quickly approaching At the beginning of each school year our most common area of difficulty is maintaining proper cooling to our buildings In order to avoid the majority of problems that are sure to develop please utilize the information provided below and complete this checklist on all cooling apparatus to be sure everything is running properly Please notify the Facilities amp Maintenance Department middotof any unit that you need assistance with and have requested a work order so that we are not backlogged from the start This will make the beginning of a new school year less demanding on all of you as technicians

Apply the task list provided below where applicable

Description Air Compressors Air Handler Units Condensing Units Exhaust Fans Cooling Tower and Circulating Pumps (also include cooling apparatuss temporarily assigned to portable units)

Task List 1 Change filters D 9 Motors D2 Airflow blockage D 10 Belts D3 General appearance D 11 Water flow D4 FansD 12 Clean grills D5 Electrical connections D 13 Couplings D6 Sign ofleaks D 14 Lubrication D7 Cabinet conditions D 15 Clean coils D8 Electrical connections D 16 Check condensation drains D

Thank you for your quick response and remember to keep a copy of your individual preventive maintenance inspections should the Facilities amp Maintenance Department need to reference them during future maintenance

Shelby County Board Of Education Operations Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone (205) 682-7105 Telex www shelbyedkl 2 alus

MEMORANDUM

January 10 2008

RECEPIENT OF FAXED DOCUMENT PLEASE HAND

DELIVERY TO YOUR SCHOOL TECHNICIAN IMMEDIATELY

TO All School Principals and School Maintenance Technicians FROM Randy Reeves Facilities Coordinator RE Preparing all school facilities for the upcoming weather predictions

Due to the predicted path of severe weather it is imperative that you take all necessary precautions in protecting our facilities and equipment We urge you to take immediate action to specifically check all downspouts eaves gutters roof scuppers roof surfaces and storm drains for leaves andor debris It is a MUST that all gutters etc will flow freely Check all windows and doors for proper securUy from the upcoming rains Please confirm exterior athletic restrooms concessions and all grounds water facilities are properly protected etc Please move all loose material such as trashcans carts outdoor sporting equipment loose playground equipment etc that will not withstand winds in excess of 30 to 40 miles an hour

Please be sure that all pagers are worn and equipped with new batteries Should any emergencies arise you will be contacted with specific instructions to ensure the safety of our children staff and facilities

Please respond immediately to the above outlined request

Thank you for your complete cooperation in protecting our facilities in their entirety

Shelby County Board Of Education Operations Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telexwwwshelbyedkl2alus

MEMORANDUM

August 29 2005

RECEPIENT OF FAXED DOCUMENT PLEASE HAND

DELIVERY TO YOUR SCHOOL TECHNICIAN IMMEDIATELY

TO All School Principals and School Maintenance Technicians FROM Tommy Gamble Maintenance Supervisor RE Preparing all school facilities for the upcoming weather predictions

Due to the predicted path of hurricane Katrina it is imperative that you take all necessary precautions in protecting our facilities and equipment We urge you to take immediate action to specifically check all downspouts eaves gutters roof scuppers roof surfaces and storm drains for leaves andor debris It is a MUST that all gutters etc will flow freely Check all windows and doors for proper security from the upcoming rains Please confirm exterior athletic restrooms concessions and all grounds water faciiities are properly protected etc Please move all loose material such as trashcans carts outdoor sporting equipment looseplayground equipment etc that will not withstand winds in excess of 40 to 70 miles an hour

As the outcome of hurricane Katrina is unpredictable please be sure that all pagers are worn and equipped with new batteries Should any emergencies arise you will be contacted with specific instructions to ensure the safety of our children staff and facilities

Please respond immediately to the above outlined request

Thank you for your complete cooperation in protecting our facilities in their entirety

Shelby County Board Of Education Operations Maintenance Department

125 Industrial Parkway Columbiana AL 35051

(205) 682-7100 Telephone(205) 682-7105 Telexwwwshelbyedkl2alus

MEMORANDUM

August 29 2005

RECEPIENT OF FAXED DOCUMENT PLEASE HAND

DELIVERY TO YOUR SCHOOL TECHNICIAN IMMEDIATELY

TO All School Principals and School Maintenance Technicians FROM Tommy Gamble Maintenance Supervisor RE Preparing all school facilities for the upcoming weather predictions

Due to the predicted path of hurricane Katrina it is imperative that you take all necessary precautions in protecting our facilities and equipment We urge you to take immediate action to specifically check all downspouts eaves gutters roof scuppers roof surfaces and storm drains for leaves andor debris It is a MUST that all gutters etc will flow freely Check all windows and doors for proper security from the upcoming rains Please confirm exterior athletic restrooms concessions and all grounds water faciiities are properly protected etc Please move all loose material such as trashcans carts outdoor sporting equipment looseplayground equipment etc that will not withstand winds in excess of 40 to 70 miles an hour

As the outcome of hurricane Katrina is unpredictable please be sure that all pagers are worn and equipped with new batteries Should any emergencies arise you will be contacted with specific instructions to ensure the safety of our children staff and facilities

Please respond immediately to the above outlined request

Thank you for your complete cooperation in protecting our facilities in their entirety

Shelby County Board OfEducation Facilities amp Maintenance Department

125 Industrial Parkway Columbiana Al 35051

(205) 682-7100 Telephone (205) 682-7105 Telex wwwshelbyedk12alus

MEMORANDUM

According to the State Department of Alabama Division of Risk Management all fire extinguisher apparatus require monthly inspections Although we have been inspecting them on a monthly basis in the past as well as having Safe First inspect them yearly we must begin to identify on the individual tags as to when we last inspected each and every fire extinguisher

It is by the order of the state that we date every tag of every fire extinguisher throughout each facility on a monthly basis In addition a checkmark is no longer sufficient on your School Technicians Monthly Building Inspection Reports In the future please indicate an exact date as to when you completed marking by hand the monthly inspection to all fire extinguishers in your building

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana Al 35051

(205) 682-7100 Telephone (205) 682-7105 Telex wwwshelbyedk12alus

MEMORANDUM

Please be advised all portable units located at school sites have an assigned identification number from the State Board of Education These numbers are physically written somewhere on the body of the portable unit (on the interior above the doorframe inside the electrical panel etc) It is your responsibility that these number are easily accessible for future reference and easily identifiable for work order request via the A CT Requestline software utilized by your school maintenance technician (Most importantly if it is a leased unit)

It is perfectly acceptable if your school administrator chooses to assign specific numbers for onsite purposes (Trailer 1 Trailer 2 etc) however we must still have the stateassigned numbers easily accessible when a work order request is responded to by all Facilities amp Maintenance Personnel(Most importantly ifit is a leased

unit)

-------------------------------

Shelby County Board Of Education Facilities amp Maintenance Department

125 Industrial Parkway Columbiana AL 35051

Telephone (205) 682-7100 Telex (205) 682-7105

wwwshelbyedkl2alus

Security Personnel Agreement SchoolmasterGrandmaster or YaleBestSargentRoom Keys andor assigned Keypad Number

I the undersigned acknowledge receipt of the keys designated herein I also agree not to loan transfer give possession of misuse modify or alter the above keys andor keypad number I further agree not to cause allow or contribute to the making of any unauthorized copies of the above keys I also agree to be personally liable and keep silent the Keypad Number to operate the electronic keypad system assigned to me herein

I understand and agree that violation of this agreement may render me responsible for the expenses of a re-lock for the affected areas I understand it could take a maximum of 30 days should the assigned keypad number require reprogramming I also understand that a repeat offense may result in further disciplinary action being taken against me

Shelby County School Location--------------------------

Assigned Key __________________________

Assigned Keypad Identification ____________________

Employee Printed Name ______________ ________ _

Employee Signature ________________________ _

Date