Upload
eustace-jefferson
View
223
Download
2
Tags:
Embed Size (px)
Citation preview
Mainstreaming Electronic Mainstreaming Electronic Government Procurement Government Procurement
(E-GP)(E-GP)
Mainstreaming Electronic Mainstreaming Electronic Government Procurement Government Procurement
(E-GP)(E-GP)
Dr Paul SchapperCurtin University of Technology
Dr Paul SchapperCurtin University of Technology
An e-GP implementation strategy is a management and reform programme
An e-GP implementation strategy is a management and reform programme
What is e-GP?What is e-GP?What is e-GP?What is e-GP?
E-GP is not a software programme – if it was it would already be an icon on Windows XP
E-GP is not a software programme – if it was it would already be an icon on Windows XP
Does e-GP really improve governance and reduce corruption?
Does e-GP really save money and add value?
Does e-GP really improve governance and reduce corruption?
Does e-GP really save money and add value?
Some QuestionsSome QuestionsSome QuestionsSome Questions
GDPGDP
Cost of transactions – 45% of GDPCost of transactions – 45% of GDP
Value of Government Procurement – 20% of GDPValue of Government Procurement – 20% of GDP
E-GP reduces transaction costs by 25%-50%
E-GP reduces transaction costs by 25%-50%
E-GP reduces costs of goods and services by 5%-25%
E-GP reduces costs of goods and services by 5%-25%
Economic Significance of E-GPEconomic Significance of E-GPEconomic Significance of E-GPEconomic Significance of E-GP
Online Contract ManagementOnline Contract ManagementOnline Contract ManagementOnline Contract Management
Designed to allow users to define, plan, develop, track and manage the contracting process
Designed to allow users to define, plan, develop, track and manage the contracting process
Best Practice Guidelines & ChecklistsBest Practice Guidelines & Checklists
Templates and Case StudiesTemplates and Case Studies
Records LibraryRecords Library
Tendering Information & Process Management
Tendering Information & Process Management
Office systemsOffice systems
E-Tender BoardE-Tender Board
SupplierSpecialDetail
Supplier Detail
Register
Product/Services Register
Participation Event
Account Transaction
Register
Buyer Details Register
Buying Rules
ContractsRegister
(as appropriate)
Supplier Register
Logical Procurement Register ModelLogical Procurement Register Model
High set up & High set up & maintenance maintenance
costcost
Finance Finance management management
centriccentric
Legacy Legacy SystemsSystems
Open standards Open standards basedbased
Market centricMarket centric
Web systemsWeb systems
Existing Existing Banking Banking
InfrastructureInfrastructure
FIN
AN
CIA
L S
YS
TE
MS
FIN
AN
CIA
L S
YS
TE
MS
E-P
RO
CU
RE
ME
NT
E-P
RO
CU
RE
ME
NT
Financial IntegrationFinancial IntegrationFinancial IntegrationFinancial Integration
Purchasing / Purchasing / Commerce Commerce
CardsCards
Process mapping
Online Services - Concepts and Reality
Iden
tificatio
n C
od
es
Cla
ssifi
cati
on
Cod
es Classifies products in
relation to each other
Ordinal / Hierarchical
Management analysis
Market research
Supports e-market catalogues
Supports common language market search
Uniquely identifies products
Nominal / Unique
Tracking information
Audit
Supports in-house book-keeping
Supports common language inventory control
CataloguesCataloguesCataloguesCatalogues
Value Added ServicesValue Added Services
Contract Contract E-ManagementE-Management
Low Value, High VolumeLow Value, High VolumeProcurementProcurement
(E-PURCHASING)(E-PURCHASING)
High Value, Low VolumeHigh Value, Low VolumeProcurementProcurement(E-TENDERS)(E-TENDERS)
Governments Governments BusinessBusiness
Contract DevelopmentContract Development
Web Based Contract Web Based Contract ManagementManagement
Government Electronic Government Electronic MarketMarket
RegistriesRegistries
CataloguesCatalogues
Electronic Tender LodgementElectronic Tender Lodgement
Email AlertsEmail Alerts
Queries & AdviceQueries & Advice
Tender AdvertisingTender Advertising
Policies & LegislationPolicies & Legislation
Departments
Department A
Department B
Department C
Department D
Department E
Department F
Department G
e-Procurement Strategye-Procurement StrategyStandardised PortalStandardised Portal
e-Procurement Strategye-Procurement StrategyStandardised PortalStandardised Portal
Businesses
Business A
Business B
Business C
Business D
Business E
Business F
Business G
Online Services - Concepts and Reality
Departments
Department A
Department B
Department C
Department D
Department E
Department F
Department G
e-Procurement Separate Portalse-Procurement Separate PortalsMultiple StandardsMultiple Standards
e-Procurement Separate Portalse-Procurement Separate PortalsMultiple StandardsMultiple Standards
Businesses
Business A
Business B
Business C
Business D
Business E
Business F
Business G
E-GP Portals
www.Version A
www.Version B
www.Version C
www.Version D
www.Version E
www.Version F
www.Version G
Requirements for B2G e-commerceRequirements for B2G e-commerceRequirements for B2G e-commerceRequirements for B2G e-commerce
Compatible with BPCompatible with BP
User friendlyUser friendly
Cost recovery Cost recovery
TransparentTransparent
Phased implementationPhased implementation
Connectivity - Internet cafes (legislation)Connectivity - Internet cafes (legislation)
Compatible with BPCompatible with BP
User friendlyUser friendly
Cost recovery Cost recovery
TransparentTransparent
Phased implementationPhased implementation
Connectivity - Internet cafes (legislation)Connectivity - Internet cafes (legislation)
E-GPSTRATEGY
Private Sector Activation
Infrastructure & Web Services
Functionality & Standards
Management, Legislation &
Policy
Government & Institutional Leadership
E-GP Implementation is a Reform ProgramE-GP Implementation is a Reform ProgramE-GP Implementation is a Reform ProgramE-GP Implementation is a Reform Program
Typical Implementation ScheduleTypical Implementation ScheduleTypical Implementation ScheduleTypical Implementation ScheduleYear 2 Year 3Year 1
Bulletin Board Bulletin Board
Bid SubmissionsBid Submissions
Results & Plans Results & Plans
Auto Search Auto Search
`Online Payments & SecuritiesOnline Payments & Securities
Analysis & Scoping Analysis & Scoping
`Standard Documentation & TemplatesStandard Documentation & Templates
`Policies, Regs & Guides Policies, Regs & Guides
`Bid Documentation & Plans Bid Documentation & Plans
`E-Contract Management - ConstructionE-Contract Management - Construction
`Goods & Services CataloguesGoods & Services Catalogues
Price Models
`Purchase Orders & Information
Purchase Orders & Information
`E-TransactionsE-Transactions
`Reverse AuctionsReverse Auctions
`Enabling Strategies – Infrastructure Enhancement, Business / Gov Connectivity & Awareness, Legislation, HR.Policy, etcetera
StatusStatus PriorityPriority ResourcesResources ResponsibleResponsible ActionAction
VisionVision EssentialEssential 11 LeadershipLeadership MinisterMinister PublishPublish
Mandate & PolicyMandate & Policy EssentialEssential 11 PolicyPolicy Minister / ICT Minister / ICT TFTF
Document & Document & resourceresource
Lead AgencyLead Agency EssentialEssential 11 Staff & Staff & ExpertiseExpertise
CPUCPU Career paths, Career paths, Support Support
Centre, etcCentre, etc
Planning & ManagementPlanning & Management EssentialEssential 22 ExpertiseExpertise CPUCPU Implement-Implement-ation Planation Plan
Systems & StandardsSystems & Standards EssentialEssential 22 ExpertiseExpertise CPU / ICT TFCPU / ICT TF BusinessBusiness
Education & TrainingEducation & Training EssentialEssential 22 Staff / Staff / ExpertiseExpertise
CPU / CPU / AgenciesAgencies
Develop Develop programmeprogramme
Private SectorPrivate Sector EssentialEssential 22 LiaisonLiaison CPU / CPU / AgenciesAgencies
Road shows / Road shows / Online InfoOnline Info
Infrastructure & WebInfrastructure & Web EssentialEssential 33 Policies / Policies / FundingFunding
ICT Task ICT Task ForceForce
Telco policy Telco policy
Legislation & RegulationLegislation & Regulation RegsRegs 33 PolicyPolicy CPUCPU Formulate E-Formulate E-RegsRegs
Implementation MatrixImplementation MatrixImplementation MatrixImplementation Matrix
The Lessons LearntThe Lessons LearntThe Lessons LearntThe Lessons Learnt
Vision and leadershipVision and leadership
CommitmentCommitment
Small Business friendlySmall Business friendly
Management not technologyManagement not technology
Get right expertiseGet right expertise
International standards basedInternational standards based
Don’t map existing processesDon’t map existing processes
Education and training are essentialEducation and training are essential
Vision and leadershipVision and leadership
CommitmentCommitment
Small Business friendlySmall Business friendly
Management not technologyManagement not technology
Get right expertiseGet right expertise
International standards basedInternational standards based
Don’t map existing processesDon’t map existing processes
Education and training are essentialEducation and training are essential
.
Electronic Government Electronic Government Procurement (E-GP)Procurement (E-GP)
Electronic Government Electronic Government Procurement (E-GP)Procurement (E-GP)
Dr Paul SchapperCurtin University of Technology
Dr Paul SchapperCurtin University of Technology
LessonsLessonsLessonsLessons
Five Challenges Five Challenges Five Challenges Five Challenges
Vision & leadershipVision & leadership
Changing Government organizationChanging Government organization
Activating local businessesActivating local businesses
Connectivity and InfrastructureConnectivity and Infrastructure
Standards, legislation & securityStandards, legislation & security
Vision & leadershipVision & leadership
Changing Government organizationChanging Government organization
Activating local businessesActivating local businesses
Connectivity and InfrastructureConnectivity and Infrastructure
Standards, legislation & securityStandards, legislation & security
Which Path?Which Path?Which Path?Which Path?
How to start? Where to start?How to start? Where to start? E-Tendering?E-Tendering? E-Reverse Auctions?E-Reverse Auctions? E-Contract Management?E-Contract Management? E-Purchasing?E-Purchasing? Parallel Processes?Parallel Processes? Timeframes?Timeframes?
How to start? Where to start?How to start? Where to start? E-Tendering?E-Tendering? E-Reverse Auctions?E-Reverse Auctions? E-Contract Management?E-Contract Management? E-Purchasing?E-Purchasing? Parallel Processes?Parallel Processes? Timeframes?Timeframes?
Basic SystemsBasic SystemsBasic SystemsBasic Systems
E-TenderingE-Tendering
E-PurchasingE-Purchasing
Information & reporting systemInformation & reporting system
Management system also E-RAManagement system also E-RA
Online Contract ManagementOnline Contract ManagementE-Management – Works & Supply ChainE-Management – Works & Supply Chain
Phase 1 Information ServiceTender AdvertisingDocument Down-LoadsResults DisclosureBid QualificationBid Up-LoadsBid Processingetc
Phase 2 Contract ManagementContract Development
Phase 3a Catalogue PurchasingOnline TransactionsOnline Workflow
Phase 3b Online BiddingReverse Auctions
E-Tendering
E-Contract Management
E-Purchasing
Phased ImplementationPhased ImplementationPhased ImplementationPhased Implementation
e-Procurement Frameworke-Procurement Frameworke-Procurement Frameworke-Procurement Framework
Portal to e-Government Procurement
Public PurchasingPublic Purchasing Public TenderingPublic Tendering
Contracted Suppliers
Buyer Profiles
Search & request info
RFQ & Reverse Auctions
Shopping trolley requisition
Order approved / sent / accepted
Receipt of goods / services
Supplier invoice & payment
Supplier performance
Transaction reports
Buyer fees Supplier fees
Summary reports
Con
trac
t D
evel
opm
ent
Con
trac
t D
evel
opm
ent
Con
trac
t M
anag
emen
tC
ontr
act
Man
agem
ent M
anagement
Managem
entForm
atForm
atPlanPlan
Single Supplier Registry
Single Buyer Registry
Drawings Online
Core O
nline Contract
Managem
ent
Goods &
Services
Construction
Core Tender D
evelopment
ETA
Program Development
Project Management
Tender advert, lodge & award
Tender Watch
FMIS
Data Warehouse & Reporting
Inventory
Government Contract Policy & Management
The functionality is complex (but not excessively so) and there is more than one possible starting point