Maine Winter Youth Conference Reg. Form

8/14/2019 Maine Winter Youth Conference Reg. Form

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Feb 27-March 1 2009UU Society of Bangor

120 Park St. Bangor, Maine

Arrive: Friday, Feb 27 at 7:00 p.m. Leave: Sunday, March 1 at noonAdult Con coordinator:_Wendy Erickson Deans: Dee and Orion

Planned and Facilitated by the Youth and Adult Leaders of UU Society

YOUTH AGES: Grades 7-12ADULTS: At least one adult is needed for every 8 youth from a church.COST: $10 (Make checks payable to Northern New England District)

BRING: DO NOT FORGET Warm clothes, sleeping bag or bedding, pad or air mattress Flashlight with working batteries Toiletries including: washcloth (there will be no showers available), toothbrush/paste, etc. Musical instruments (your responsibility),poetry, etc for Coffee House---- small games, cards, etc.

FOOD: Please eat dinner before you arrive on Friday evening. Meals: 3 meals Saturday, Breakfast and a lightlunch on Sunday. Bring snacks to share.WORKSHOPS: Music, Dance, Clay, Baking, The Cube (Personality test kind of thing), Yoga, Qi-Gong, MandalDrawing and Guided Meditation

Leadership:Special Events: MolleighTouch Group Coordinator: CalebWorkshop Coordinator: Dee

Food Coordinators: Kevin and KarenChaplins: Rick and LindsayRegistrar: HilarieBuisness manager: MargaretWorship Coordinator : Dee (others welcome to help)

******REGISTRATION: Complete Registration Form and return it with payment, to UUDistrict Office, 10 Ferry St. #318, Concord, NH 03301 by February 13--no exceptions! Eachadult must have a positive reference from the DRE or Minister of his/her sponsoring congregationCancellations after Feb. 25 will not receive a refund.*****

OVERNIGHT ARRANGEMENTS: There will be no awake overnight on Friday night: Everyone will go to sleep by midnight.

Saturday night: Sleep time--3 a.m. or before

Sharing of blankets and sleeping bags is not allowed. There will be no physical contact allowed duringdesignated sleeping times.

There will be 2 adults and 1 youth awake at all times during the night. Each adult who attends will beexpected to take a 2 hour awake shift during the night.

For more information please contact Benette Sherman at 603-228-8704 or [email protected] Contact during the Con: 207-947-7009 (Church Office) Cell phone contact # will be sent to registrant


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CONFERENCE CODE FOR ALL PARTICIPANTS(read all of this and then sign on the registration form that you understand the conf. code)

In order to hold a safe and effective conference, I, the Unitarian Universalist conference participant (youth oradult), promise to:

Above all, respect others and not engage in behavior that constitutes verbal, emotional, physical or sexualabuses to self or others.

Take responsibility for my actions. My actions affect the people around me. Not engage in sexual activity or violence and not have weapons or drugs at the conference. (No tobacco,

alcoholic or unauthorized medications).

Stay on the premises unless I receive specific permission from the conference coordinator to leave. Keep the leadership informed of my whereabouts at all times. Participate in all conference activities. Sleep in designated areas at the specified time and remain in supervised areas at all times. Abide by all conference rules, with the knowledge that infringement of these rules may result in my

expulsion from activities at the conference leaders' discretion and my own expense.

Abide by the UU Principles

EXPECTATIONS OF ADULTS AT THE CONFERENCEAll Adults

Are expected to take a 2-hour shift each night if needed in order to have 2 adults and 1 youth awake allnight as approved by the Maine Youth Adult Committee (YAC)

Are resources for youth and need to be available and visible to interact with youth. Are expected to stay at the conference for the entire weekend. If they cannot, this needs to be

communicated on the registration form stating who will stand in for them

Should establish check-in times with youth under their responsibility to assess well being, concerns, issues

Participate fully in every activity. Report concerns or issues to the adult coordinator and/or deans. Maintain clear boundaries and model appropriate and respectful behavior Assist adult coordinator when needed

DIRECTIONS:


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Friday, Feb27 -Sunday, March 1

UU Society of Bangor

120 Park St, Bangor, Maine

Mail Completed Registration Form (page 1and 2) and Payment of $10 to: Joy Blanchette, Northern NewEngland District, 10 Ferry St., #318, Concord, NH 03301 Or Fax to: 603-226-3011Make Checks Payable to: Northern New England District

******Registration Deadline: Feb 13, 2008 NO EXCEPTIONS******Questions about Registration: Benette Sherman, 603-228-8704, or [email protected]

Questions about the Con: Dee or Wendy 207-947-7009

Name_______________________________________________ Grade____________________

Address_______________________________________________________________________

Phone_____________ E-mail (print legibly) _________________________________________

Congregation_________________ Church e-mail or phone______________________________

YOUTH: All youth MUST be accompanied by a sanctioned adult advisor. (including NH/VT youth) Thisperson is also usually the driver, but may be someone else at the con. Parents, DREs, and advisors must allknow who the adult advisor is.

Adult Advisor_______________________________from which congregation_______________

E-mail or Phone of DRE or Minister________________________________________________

Parent/guardians e-mail_________________________________ Phone___________________

EVERYONE:

Emergency contact(s):

Name_____________________________Relationship: _________________Phone__________

Dietary Restrictions:____________________________________________________________

Medical HistoryMedical condition, mobility restriction, or special-care needs (specify):

______________________________________________________________________________

Allergic to any food or medication?

NO YES (if yes,specify:_________________________________________________)

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REGISTRATION, CONSENT, AND LIABILITY FORM FOR YOUTH AND ADULTS


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ADDITIONAL INFORMATION (for DREs, youth advisors, parents, adult advisors, youth)

Hold a pre-conference meeting for youth, parents and the adults who will be attending theconference. Discuss the event, conference code, local arrangements, leadership, and travel.

Adults with youth at conferences

Congregations are responsible for each adult they are sending. A positive endorsement foreach adult must be provided by the minister or Director of Religious Education from his/herchurch.

Every attempt should be made to recruit adults who have been checked i.e. applications withreferences on file and background checks completed and cleared. If the recruited adult has notbeen checked then the local church coordinator must submit the name to the district programconsultant, Benette Sherman who will secure the background checks. (keeping in mind thetime constraints)

Congregations are encouraged to pay the registration fee for the adults Ratio of adults to youth at the weekend is 1:8. Parents can drive youth to the con and not attend

the con. (they do not need to go through the background checks, etc) If this happens parentsshould not leave youth until the youth are connected with their advisor. The adult con

coordinator should also be informed of this. Adults may cover youth not from their congregations. Parents, RE leaders and advisors need to

communicate about this and inform the con coordinator. This arrangement should be reflectedon the registration sheet.

RE leaders or local coordinator should make adult advisors aware of special needs orconsiderations of youth for whom advisors are responsible.

Transportation is the responsibility of the churches and parents, however the following district safetypolicies must be followed:

Drivers must have licenses and insurance coverage must be current. If the driver of youth is not25 years or older then parents must complete and submit a special permission form to the

district stating they give permission for their youth to travel with the driver. Vehicles must be safe and have working seatbelts for all occupants. Youth driving youth is not allowed. This practice presents a huge liability risk for the church,

church leadership, district and district leadership. The practice of youth driving themselves isalso strongly discouraged. The only way this can happen is for parents to complete a specialpermission form and send it to the district before the event. It is the parents responsibility tocontact the district program consultant for this form.

Concerns about adult driving behavior will be reported to the church coordinator.Problem resolution processIssues are brought to the attention of the deans or adult coordinator by any participant. Action will be

taken by the conference leadership (deans, chaplains, adult coordinator). The adult coordinator has theultimate responsibility.

YAC members at the conference may be involved in discussion of action to be taken and mayrecommend actions (consequences) up to and including expulsion from activity (ies) at theparticipants expense.

Focus is on the specific incident, although history of past behaviors may be a factor. The need for and the implications of actions are discussed with the individual involved The conference coordinator has the authority to dismiss participants/arrange transportation

from the event.

Documents

Maine Winter Youth Conference Reg. Form