Magruder PTSA Bylaws 2011

8/7/2019 Magruder PTSA Bylaws 2011

http://slidepdf.com/reader/full/magruder-ptsa-bylaws-2011 1/13

Janua ry 23 , 2011

Colone l Zadok Magruder H igh Schoo l PTSA, Inc .

M o n t g o m e r y C o u n t y

5939 Muncas t e r Mi l l Road

R o c k v i l l e , M D 2 0 8 5 5

M a r y l a n d

every child, one voic e .

D e a r M s . K u s e r k :

R E : P T A b y l a w s

The Co lone l Zadok Magruder H igh Schoo l PTSA, Inc . by l aws have been rev i ewed and approved

with the fo l lowing correct ion:

• Art ic le VI Sect ion 2a . . . After the w o r d s "two v ice p res iden t s" add "I s vice president and

2 n d vice president" .

Your by laws wi l l need to be rev i sed byNovember 16, 20 J 3 at the la test . Bylaws can, h o w e v e r ,

be rev i ewed and subm i t t ed at any t ime should the need ari se .

If you have any quest ions, p lease fee l free to con tac t me at b y l a w s @ m d p t a . or g or at 4 1 0 - 4 4 6 -

1549.

everychi ld .cwevoice .

Jayne H . Lee

C h a i r

M D P T A B y l a w s C o m m i t t e ec c : S t a t e

C o u n c i l

Just a reminder that, per mandatorysections of the bylaws, a local PTA/PTSA must

1) Adhere to the purposes and basic policies of the PTA

2) Be incorporated (http://sdatcert3.resiusa.org/ucc-

charter/CharterSearchJ.asp)

3) Remit liability and bonding insurance premiums by the date designated;

4) Remit national and state dues to the Maryland PTA office by dates

designated;

5) Submit the name and address of the local president to the Maryland PTA

office by the date designated;

6) Submit a copy of the treasurer's annual report to the Maryland PTA office;7) Have an Employer Identification Number from the Internal Revenue Servic

8) File appropriate tax forms with the IRS;

9) Have two signatures on ALL checks (the treasurer and one other officer)

10) Have bylaws approved every three years



M a r y l a n d

pm5 Cent ra l Avenue

Glen Bum ie, M D 21061

410-760-6221fax 410-760-6344

every ch i ld , one vo ice . \JjC A^ - of f i ce@m dpt a .o rg

B Y L A W S

o f t h e

to \ o 7 a A c IC M g e t r v A e r H \gh 5 c hgo/' VJ^A,Xtf^

(F u l l L eg a l ' ^ am e) U

P A R E N T T E A C H E R A S S O C I A T I O N

O R

P A R E N T - T E A C H E R - S T U D E N T A S S O C I A T I O N

(County)

National PTA ID #: 0 _ O C a . l i l i

Incorporation #: D O " I ^ 1 | 2 - 2 5

Sales & Use Tax #: _o J i J . _£ _L _5_ 7_ H

Employer Identification Number (EIN): 5_ - J _ _£L _ 3 i L .3 .3_ _ k

Insured by: 6 & V" P X^surm ic c Serviced cr' C&LfornjCk, ,'X>v-.

/4 L oco / £/m7 0/

PARENTS AND TEACHERS OF THE

MARYLAND BRANCH OF THE NATIONAL CONGRESS

RECEIVED DEC 0 9m

rev ised Februrary 2007

FOR OFFICE USEONL Y

A P P R O V E D BY L O C A L ^ /A l iV / l ( f / 7 ^ , ^ A P P R O V E D BY S T A T E ^JUIMJ Z3 "?()((

R E S U B M I T B Y J | 2 j t o J g £ J l̂ M3



INSTRUCTIONS - Pl e a s e r e a d c a r e f u l l y

1. T h i s is the bylaws format for use by local PTA/PTSAs in Mar yland . Addi t ional cop ies may be obtained f rom th e

Maryland PT A Office at 5 Central Avenue, Glen Bumie, Mary land , 21061 or from the M a r y l a n d PTA websi te ;

" members on ly" sect ion . Char tered and new ly fo rmed PTA/P TSAs may reproduce th is fo rm withou t permission . Do

not retype tbe entire form. If additional space is required for changes, a page(s) may be added as an a t t ach m en t to t h i s

fo rm. The attached page(s) should include the local PTA/PTSA name, date of the meet ing at w h ich ch an g es w ere

approved , and the specific bylaws change(s) with the article and sect ion referenced . Rem ember that PT A/PT SA is a

registered service mark of the National Congress of Paren ts and T each er s . Do not use periods after each letter of

P T A / P T S A .

2 . This form consists basically of two parts:

a. Material marked with the number/pound symbol (#) is designated as M A N D A T O R Y by M a r y l a n d

P T A . M A N D A T O R Y M A T E R I A L M U S T BE U S E D AS P R I N T E D W O R D FO R W O R D AND

IN THE S A M E O R D E R . A l te red m an d a tory m a te r i a l can n o t be approved . No a d d i t i o n s or

delet ions may be m a d e to the # article or # sections nor can they be r en u m b ered . The genera)

m em b ersh ip is not required to approve mater ia l deemed mandato ry by Mary land PTA.

b. All other material pertains directly to the operating structure of th is local PT A/PT SA. Th is mater ia l

m a y be altered to meet the r eq u i r em en t s of an ind iv idual local PTA/PTSA and any ch an g es th e re to

must be approved by the general membersh ip o f that local PTA/PTSA as per Art ic le XVI.

3 . Some suggest ions:

A r t i c l e I - List the legal name of the local PTA/PTSA in the first l ine. You may then reference the P T A /P T S A w i th

initials thereafter.

A r t i c l e II t h ro u g h A r t i c l e IV - NO add i t ions or delet ions can be ma de to an y par t o f these ar t ic les .

Art ic le TV Sect ion 2 - Y o u r P T A /P T S A m u s t be incorporated. Check the Mary lan d D ep ar tm en t of A s s e s s m e n t s and

Taxat ion for status, (www.dat.state.md.us - click on the middle co lumn; c l ick on " B u s in ess D a ta" ; s ea rch ; b u s in ess

entity informa tion; type na me). Th is site will indicate if your incorpor ation is in good s tand ing .

A r t i c l e VI Sect ion 2a - I f your PTA/PT SA ha s mor e than one v ice-p residen t or secretar y , s ta te the num ber and l ist thei r

job descriptions under Article VII. I f any o ther p osi t ions are added to Art icle VI, dut ies must be l i s ted under Art ic le

V I I .

A r t i c l e VI Sect ion 2d - If your officers serve for a term of two years , s ta te odd or even years for their election in

Article VI Section 2b, 3c.

Article V1TJ Section 2 - If additional positions are added to the board of directo rs (i.e. facu l ty /s tuden t member , e tc . ) ,

s ta te how this person(s) is selected/elected/appointed to the p osi t ion { i . e . appo in ted by principal , se lected by faculty,

etc. ) and the term served (i .e. annua lly, etc.)

A r t i c l e XII - If your county has a council, the number of delegates is determined in the counci l by laws. As a m em b er

of a council, each local PTA/PTSAs has full voting rights and representation and the support o f the counci l .

4. When submit t ing by laws for review, even if changes are made on ly wi th amendments , include the en t i r e o r ig in a l

completed by law fo rm, two photocop ies (for a total of th ree complete sets) , and the minutes f rom th e general

mem bersh ip m eet ing when they were appr oved . By laws are requ ired to b e su b m i t t ed ev ery th r ee y ea r s w i th or withou t

rev is ions . The general member sh ip must vo te to approve the by laws even i f no rev is ions are made. Do not r e t y p e or

scan the fo rm or co n v er t the .pdf to a w o r d d o c u m e n t . All that is requ ired is to fill in the blanks and /o r add any

specific information.

5 . Upon appr oval, the original form will be re tu rned to the l o ca l P T A /P T S A to be re ta ined by the s e c r e t a r y to h a v e

available at all meetings and to make cop ies as needed . One photocopy wil l be placed on file in the Mary lan d PTA

office and the other photocopy w ill be sent to the appropriate council if applicable.

6 . Mem ber sh ip and Dues:

a. Mem b ersh ip in PTA/PTSA shal l be made avai lab le to any ind iv idual who subscr ibes to the p u r p o s e s

and basic policies of National PTA upon payment of d u es to a l o ca l P T A /P T S A (See A r t i c l e V).

Studen ts of Paren t Teacher S tuden t Associat ions may have legal res t r ic t ions but may not be den ied

otherwise equal participation as a member o f the o rgan izat ion .

b. Mem b ersh ip in National PTA is on an individual ba sis. M ar yland PTA and its char tered local

PTA/PTSAs are requ ired to concur with this policy. Fa milies are encouraged to join the P T A / P T S A ;

however , each m ember of the family to whom membersh ip app l ies must be issued a m e m b e r s h i p ca r d

an d the organization must remit state and national dues for E A C H I N D I V I D U A L (See A rt i c l e V).



INDEX

A R T I C L E P A G E

Article I N A M E / A D D R E S S ; 1

Art ic le II PU RPO SES 1

Art ic le III BAS IC PO LICIE S 1

includes non profit and pub lic office inform ation

Arti cl e IV RELA TIONSH IP WITH NAT IONA L AND MA RY LAN D PTA 2

detai ls PT A/PT SA in good s tand ing ;

requ irem ents includ ing f inance r esponsib il i t ies ;

d isso lu t ion o f a PTA/PTSA

Arti cl e V ME MB ERSH IP AND DUES 3

explanation of dues at local, state, and national levels

Art ic l e VI OFFICERS AND THEIR ELECT ION 4

details time of election, assumption of duties, and length of term

requ irement o f nominat ing commit tee

filling vacancies

Art ic le VII DU TIE S OF OFF ICERS 5

Ar ti cl e VII I BOA RD OF DIREC TOR S 6individuals serving

responsib i l i t ies

meet ing t imes

Arti cl e IX EXECU TIVE COM MITT EE 6ind iv idua ls serv ing

responsib i l i t ies

meet ing t imes

Arti cl e X COM MITT EES 7

responsibilities and length of term

Arti cl e XI GENER AL ME MB ERS HIP ME ETIN GS 7meet ing t imes

quorum

Arti cl e XII COUN CIL ME MB ERS HIP 7

number of delegates, selection of, length of term

Art ic l e XII I MA RYL AN D PTA CON VENT ION 8

requ irem ents for a t tendance and vo t ing

Art ic le XIV FISCA L YE AR 8

A r ti cl e X V P A R L I A M E N T A R Y A U T H O R I T Y 8

Ar t ic l e XVI AM END ME NTS 8

pr ocedur e for rev iewing b y laws

S I G N A T U R E S 8

P U R P O S E S / M I S S I O N 9



A R T I C L E I N a m e

The nam e of th is o rgan izat ion is & i 0 H t i 1a c\ K M&amck r H\Cjh SOWO I Pl~S*. X-lKL

(full legal name) \J

located at gjiff ('Au yH'XiSk'r- Mill gd riDCJ<y i Ik , UP ZQt&S

(address) (cily/town/zip)I t i s a local PTA/PTSA organ ized under the au thor i ty o f the Mary land Congress o f Paren ts and Teachers , Inc. (Mary land PTA), a

b ranch o f the Nat ional Congr ess o f Paren ts and Teacher s (Nat ional P TA). Th is o rgan izat ion shal l hereinaf ter be referr ed to in

these by laws a s MO-flAA^-Cr H S ~PT$A .# A R T I C L E I I P u r p o s es

Sect ion 1 . The purposes o f th is local PTA/PTSA in common with those o f Nat ional PTA and Mary land PTA are:

a . To p r omote the welfar e o f ch i ld ren and you th in home, schoo l , comm unity , and p lace o f worsh ip ,

b. To ra ise the s tandar ds o f home l ife ,

c. To secur e adequa te laws for the care and pr otection of children and youth ,

d . To b r ing in to closer re la t ion the hom e and the schoo l , that par en ts and teachers may coopera te in te l l igen t ly in the

educat ion o f ch i ld ren and you th , and

e. To dev elop betw een edu cator s and the general pu blic such united efforts as will secur e for all childr en and youth

the h ighest advan tages in physical , men tal , social , and sp ir i tual edu cat ion .

Sect ion 2 . The pur poses o f Nat ional PTA, Mar y land PT A, and th is local PTA /PTSA are p r omoted th r ough an ad vocacy and

educat ional p rogram d irected toward paren ts , teachers , and the general pub l ic ; are developed th rough conferences , commit tees ,

p ro jects , and p rogra ms; ar e governed and q ual i fied by th e basic po l ic ies set for th in Ar t ic le ID.

Sect ion 3 . The o rgan izat ion is organ ized exclusively for the char i tab le , scien t i f ic , l iterar y , o r educat ional pur poses wi th in the

mean ing o f Sect ion 501(e)(3 ) o f the In ternal Revenue Code o r correspond ing sect ion o f any fu tu re federal lax code (hereinaf ter

referred to as " In ternal R evenue Code" ) .

# A R T I C L E 111 B as ic P o l i c i e s

The fo llowing ar e basic po l ic ies o f th is local PT A/PT SA in comm on with those o f Nat iona l PT A and Mar y land PT A:

a. The o rgan izat ion shal l be noncom mer cial , nonsectar ian , and nonpar t isan .

b . Th e organ izat ion shal l work wi th the schoo ls and comm unity to p r ov ide qual i ty educat ion for a ll ch i ld ren andyouth and shal l seek to par t ic ipate in the decis ion-makin g p r ocess es tab l ish ing schoo l po l icy , recogn izing that

the legal responsib i l i ty to make decis ions has been delegated by the peop le to the boards o f educat ion , s ta te

educat ion au th or i t ies , and local educat ion au thor i t ies .

c . The o rgan izat ion shal l work to p r omote the heal th and welfare o f ch ild ren and you th and shal l seek to p r omote

co llaborat ion b etween par en ts , schoo ls , and the commun ity a t large.

d . No par t o f the net ear n ings o f the o rgan izat ion shal l inure to the benefi t o f, o r be d is t r ibu tab le to , i t s mem ber s ,

d i recto rs , t rustees , o ff icers , o r o ther p r ivate persons excep t that the o rgan izat ion shal l be au thor ized and

empower ed to pa y reasonab le comp ensat ion fo r serv ices rendered and to make paym ents and d is t r ibu t ions in

fu r therance o f the pur poses set fo r th in Ar t ic le I I hereof.

e. Notwithstan d ing a ny o ther p rov ision o f these ar t ic les , the o rgan izat ion shal l no t carr y on any other act iv i t ies not

perm it ted to be carr ied on

i . by an o rgan izat ion exempt f rom federal incom e tax under Sect ion 501(c)(3 ) o f the

In ternal Revenue Code o r

ii . by an o rgan izat ion , con tr ibu t ions to which are deduct ib le under Sect ion 170(c)(2 ) o f the

In ternal Revenue Code.

f. Upon th e dissolution of this orga nization, after paying or adequa tely pr oviding for the debts and obliga tion s of

the o rgan izat ion , the remain ing assets shal l be d is t r ibu ted to one o r more nonprof i t funds, foundat ions, o r

o rgan izat ions that have es tab l ished thei r tax -exempt s ta tus under Sect ion 501(c)(3 ) o f the In ternal Revenue

Code and wh ose pur poses are in accordance wi th th ose of Nat ional PTA.

g. The or ganizat ion or mem ber s in their official capa cities shall not, directly or indirectly, par ticipate or inter vene

( in any wa y , includ ing the pub l ish ing o r d ist r ibu t ing o f s ta tement s) in any po l i t ical cam paign on beha lf of , o r in

opposi t ion to , any cand idate fo r pub l ic o ff ice; o r devo te more than an insubstan t ia l par t o f i t s act iv i t ies to

attem pting to influen ce legislation by pr opagand a or otherw ise.

• 1 -



# A R T I C L E I V R e l a t i o n s h ip w it h N a t i o n a l P T A a n d M a r y l a n d P T A

Sect ion 1 . Th is local PT A/PT SA shal l be o rgan ized and char tered under the au thor ity o f Ma ry land P TA in the area in which th is

local PT A/PT SA funct ions , in conform ity wi th such ru les and regu lat ions , no t in conf l ic t wi th Nat ional PT A by la ws, as Ma ry land

PTA may in it s by laws p rescr ibe. Mar y land PT A shal l i ssue to th is local PT A/PT SA an appropr iate char ter ev id en cing the due

organization and good standing of this local PTA/PTSA.

A local PTA/PTSA in good standing is one that:

a . adher es to the pur poses and basic po l ic ies o f the PT A;

b. rem its the nat ional and s ta te dues to the Mar y land P TA office by dates designated ;

c . ha s by laws appr oved every th ree (3 ) years accord ing to the p r ocedur es o f Mar y land PT A;

d. has a minimum of twen ty-f ive (25) members;

e . submits the name and addr ess o f the local p residen t to the Mar y land PT A office by the date designated ;

f. rem its l iab i li ty and bond ing insurance p remiums by the date designated ;

g . has an Em ployer Id en t i f icat ion Number (EIN) from the In ternal Revenu e Serv ice ( IRS) on f ile wi th M ar y land PT A;

h . ma in tains i t s s ta tus as a corporat ion ; and

i. files the app ropr iate tax forms with the IR S.

Section 2. This local PTA/PTSA shall be incorporated.

Sect ion 3 . The ar t ic les of o rgan izat ion o f th is local PTA/P TSA include:

a. the byla ws of such orga nization and

b. the cer t i f icate o f incorp orat ion o r ar t ic les o f incorpor at ion o f such o rgan izat ion .

Sect ion 4 . Th is local PT A/PT SA shal l adop t such by laws fo r the governm ent o f the o rgan izat ion as ma y be appr oved by

Mar y land PT A. Such b y laws shal l no t be in conf l ic t wi th Nat ional PTA by law s o r the by laws o f Mar y land PT A.

Sect ion 5 . By laws o f th is local PTA/P TSA sha l l include an ar t ic le on am endm ents .

Section 6. Bylaw s of this local PTA/P TSA shall include a pr ov is ion es tab l ish ing a quorum .

Sect ion 7 . Each o ff icer o r board memb er o f th is local PT A/PT SA shal l be a m em b er o f t h i s l oca l P T A /P T S A .

Sect ion 8 . The by law s o f th is local PT A/PT SA shal l p roh ib i t vo t ing by p r oxy , ma i l ( includ ing elect r on ic comm un icat ions) , orabsen tee.

Sect ion 9 . A PTA m ember shal l not serve as a vo t ing mem ber o f th is local PTA /PT SA' s board wh i le serv ing as a pa id em ployeeof, or under con tract to , th is local PT A/PTSA.

Sect ion 10 . Only mem ber s o f th is local PTA/P TSA w ho have paid dues for the curren t mem ber sh ip year m ay par t ic ipate in the

business o f th is local PT A/PT SA. ' . -

Sect ion 11 . Th is local PT A/PT SA shal l co l lect dues f rom i ts mem bers and shal l remit a p o r t io n o f su ch d u es t o Ma ry lan d P T A as

prov ided in Art ic le V hereof.

Sect ion 12 . The memb ers o f the nominat ing commit tee for o ff icers o f th is local PT A/PT SA shal l be e lected b y the general

mem ber sh ip o r board o f d i rectors (Art ic le VI Sect ion 3a) .

Sect ion .13. This local PT A/PT SA shal l ha ve bond ing and liab i l i ty insur ance.

Sect ion 14 . Th is local P TA/P TSA shal l keep such perm anen t books o f accoun t and records as shal l be su ff ic ien t to es tab l ish the

i tems o f g ross income, receip ts , and d isbursements o f the o rgan izat ion , includ ing , specifical ly , the num ber o f i t s m em ber s , the

dues co llected f rom i ts mem ber s , and the amount o f dues rem it ted to Ma ry land PT A. Such books o f accoun t an d record s shal l a t

a l l reasonab le t imes be open to inspect ion by an au thor ized represen tat ive o f Mary land PTA or by a du ly au thor ized

repr esen tat ive o f Nat ional PT A wh en requested by the comm it tee on s ta te , counci l , and local r e la t ionsh ips .



Art icle IV (con t inued) A r t i c l e lV ( co n t in u ed )

Section IS. In the event this local PTA/PTSA votes to dissolve and terminate its affairs, i t shall be done as follows:

a . The board o f d irecto rs (or o ther body that , under i t s by laws, man ages the affairs o f the const i tuen t o rgan izat ion) shal l

adop t a reso lu t ion r ecommend ing that th is local PTA /PTSA be d isso lved and d irect ing that the qu est ion o f such

d isso lu t ion b e submit ted to a vote at a special meet ing o f mem ber s hav ing vo t ing r igh ts . Wr i t ten o r p r in ted no t ice s ta t ing

that the pur pose o f such meet in g is to consider the adv isab i li ty o f d isso lv ing th is local PTA/P TSA shal l b e g iven to each

mem ber en t i t led to vo te a t such m eet ing at least th i r ty (30) days p r io r to the date o f such m eet ing .

b . Writ ten no t ice o f the adop t ion o f such reso lu t ion , accompanied by a copy o f the no t ice o f the special meet ing o fmembers , shal l be g iven to the p residen t o f the Mary land PTA at least twen ty (20) days before the date f ixed fo r such

special m eet in g o f the mem bers . On ly those per sons who were mem ber s in good stan d ing o f th is local PT A/PT SA on

the date o f adop t ion o f the reso lu t ion and who con t inue to be members in good s tand ing on the date o f the special

m eetin g shall be entitled to vote on the question of dissolut ion. App roval of dissolution of this local PT A/P TS A sha ll

requ ire the aff irm at ive vo te o f a t least two th i rds (2 /3 ) of the mem ber s p resen t and en t i t led to vo te a t th e special meet ing ,

a quorum being p resen t .

Sect ion 16 . In the even t o f a l leged v io lat ions by th is local PT A/PT SA of the by laws o f the Nat iona l PTA, the M ar y land PT A, or

said local P TA/P TSA, o r o ther p ract ices or act iv it ies o f th is PT A/PT SA that may tend to. defeat the purposes and basic po l ic ies o f

the Nat ional and M ar y land PT A, the p r ocess for involun tar y d isso lu t ion shal l be as fo l lows:

a . Ther e shal l be a commit tee on s ta te , counci l , and local re la t ionsh ips o f f ive (5) memb ers , no two (2 ) from the same

count y /counci l , appo in ted by the incoming s ta te p residen t with in th i r ty (30) days o f assum ing o ff ice . Th e comm it tee

shal l consist o f a t least th ree (3 ) mem ber s o f the board o f d irecto rs , and the term of comm it tee m emb ers shal l be two (2 )

y e a r s .b. The commit tee on s ta te , counci l , and local re la t ionsh ips , upon receiv ing the wri t ten request o f any member o f th is local

PT A/PT SA, any council member , or member o f the Mar y land Board o f Directo r s , shal l r ev iew the al leged by law s

v io lat ions o r o ther p r act ices or act iv i t ies o f th is local P TA/P TSA, an d shal l p r ov ide a wri t ten repor t to the Mar y land PT A

Execu t ive Comm it tee o f the resu l ts o f the comm it tee ' s f ind ings and i ts r ecomm enda t ions, i f any , for act ion . A copy o f

the repor t shal l be sen t to th is local PT A/PT SA and th e person who submit ted the o r iginal r equest .

c . After g iv ing due considerat ion to the repor t o f the comm it tee , and act ion is deemed n ecessar y , the execu t ive com mit t ee

shal l p rov ide an opportun i ty fo r the said PTA/PTSA to be heard and to respond in wri t ing wi th in twen ty-one (21) days

from the date of the report.

d . I f, upon such considerat ion and hear ing , the execu t ive comm it tee f inds a v io lat ion by th is local PT A/P TS A, i t may , by a

two-th i rds (2 /3 ) vo te o f a l l i t s members then in o ff ice , requ ire th is local PTA/PTSA to take appropr iate act ion wi th in a

per iod o f t ime s t ipu lated by the execu t ive commit tee . When such a requ ir ement has been m ad e by the execu t ive

co m m i t t ee an d i f the recommended act ion is no t taken by th is local PTA/PTSA with in the a l lo t ted t ime, the execu t ive

co m m i t t ee m ay . b y a two-thirds (2/3) vote of its members then in office, grant this local PTA/PTSA an extension of time

in which to ach ieve sat isfacto ry com pliance wi th the act ion requ ired by the execu t ive com mit tee .e . Fai l ing compliance by th is local PTA/PT SA, the execu t ive comm it tee may , sub ject to concurr ence in such act ion by the

board o f d i recto r s , wi thdraw the char ter o f th is local PT A/PTSA and term inate i t s sta tus as a P T A / P T S A .

Sect ion 17 . Th is local PTA/PT SA is ob ligated , upon withdr awal o f it s char ter by Ma ry land PTA:

a. To y ield up and su rrender a l l o f i t s books and records and al l o f it s assets and p roper ty to Ma ry land P TA or to

such agency as may be designated by Mary land PTA or to ano ther local PTA/PTSA organ ized under the

au thor i ty o f Mary land PTA;

b. To cease and desist f rom the fur ther use o f any nam e that impl ies o r conno tes associat ion wi th Na t ional P TA or

Mar y land PT A or s ta tus as a const i tuen t o rgan izat ion o f Nat ional PT A; and

c. To carr y ou t p romptly , under the superv is ion and d irect ion o f Ma ry land P TA, al l p r oceed ings necessa r y or

desirable for the purpose of dissolving this local PTA/PTSA.

Sect ion 18 . Th is local PTA/PT SA shal l include in i t s by laws p rov is ions corr espond ing to the p r ov is ions o f s ta te by laws

identified by the number symbol (#).

A R T I C L E V M e m b e r s h i p a nd D u es

#Sect ion 1 . Every ind iv idual who is a mem ber o f th is local PTA/PT SA is , by vi r tue o f that fact , a member o f Nat ional P TA and

of Ma ry land P TA b y which th is local PTA/P TSA is char tered , and is en t i t led to a l l the benef its o f such mem ber sh ip .

• 3 -



Art icle V (con t inued) Art ic le V (con t inued)

#Sect ion 2 . Mem ber sh ip in th is local PTA/P TSA shal l be open , withou t d iscr iminat ion , to an yone who bel ieves in and supports

the mission and purp oses o f Nat iona l PT A.

^ Sect ion 3 . Th is local PTA/PT SA shal l conduct an annual membersh ip cam paign bu t shal l con t inue to adm it ind iv iduals to

membersh ip at any t ime.

#Sect ion 4 . Each mem ber o f th is local PTA/P TSA shal l pay such annual dues (includ ing local , s ta te , and nat iona l) as ma y be

prescr ibed by the o rgan izat ion . The amount o f the s ta te por t ion o f each mem ber ' s dues shal l be one do l lar and f if ty cen ts

($1 .50) per annum. The nat ional por t ion o f each mem ber ' s dues shal l be as recom men ded b y the boar d o f d i r ecto rs and

approved by a two-th irds (2 /3 ) major i ty o f the vot ing body at Nat ional PT A Annual Conven t ion . Th is local PT A/P TS A shal l

remit the sta te and nat ional por t ion o f the dues to reach Mar y land P TA off ice by the dates designated by Ma ry land PT A.

Sect ion 5 . Each memb er o f th is local PT A/PT SA shal l pay annual dues o f an amount to be deter mined ann ual ly by the boar d o f

d irecto rs . The amount o f such annual d ues shal l include the por t ion paya b le to Ma ry land P TA and the por t ion pa yab le to

Nat ional PTA.

#Sect ion 6 . A person may ho ld memb ersh ip in one or more local PT A/PT SAs upon paym ent o f a l l - inclusive mem ber sh ip fees

as requ ired in each local PTA/PTSA's by laws.

A R T I C L E V I O f f ic e r s a n d T h e i r E l e c t io n

^ Sect ion 1 . Ea ch o ff icer shal l be a mem ber o f th is local P TA/PT SA.

Sect ion 2 . Off icers and thei r e lect ion :

a. Th e officers of this local PT A/PT SA shall be a pr esident, 2- vice p r esiden t(s), X-secretary(jp«f, aanf a

( n u m b e r ) ( n u m b e r )

t reasurer .

b. Officers shal l be e lected at the annual general memb ersh ip meet ing in the month o f M CK V .

c. Officers sha ll be elected b y ballot; how ever , if ther e is but one nom ine e for any office, election for that office

m ay be by voice vote. A major ity vote shall be requ ired for election. .

d. Officers sha ll assume their official d uties the first day of the fiscal year and shall serve for a term of ^L

year (s) or until their successor s assum e their official d uties.

e. An officer shall not be eligible to ser ve mor e than two (2) conse cut ive terms in the sam e office. An officer wh o

has served in an office for more than one half of a full term shall be deemed to have served a full term in such

office.

S ec t io n 3 . N o m in a t in g C o m m i t t ee :

#a. Ther e shal l be a nomina t ing comm it tee composed o f ?) mem bers ( s pec i fy an uneven number , no l e s s t han three ) w h o

sh a ll b e e le ct ed b y t h e B o a r d o £ L> \r££j~0 f~S . The commit tee shal l e lect i t s own chair ,( s pec i fy gene ra l members hip or boa rd o t d i rec tors )

b. The nomina t ing comm it tee shal l be e lected at least two (2 ) months p r io r to the e lect ion o f o ff icers .

c . The nomina t ing comm it tee shal l nominate an elig ib le person for each o ff ice to be f il led and repor t i t s nom inees

to the general member sh ip at least ten (10) days p r io r to the genera l member sh ip meet ing in /L p /-- ( , /a t which t ime add i t ional nom inat ions ma y be made f rom the f loor . T(month")

d . Only those ind iv iduals wh o are curren t mem bers o f th is local PT A/PT SA and who have s ign if ied thei r con sen t

to serve if elected shall be nominated for, or elected to, such office.

ect ion 4 . Vaca ncies:

Jpon accep tance o f a le t ter o f res ignat ion f rom any o ff icer , no t ice shal l be g iven to the general membersh ip o f the vacancy

' ithin fifteen days. Th e vacancy, except for pr esident, shall be filled for the unexpired term by a per son elected by a m ajo r i ty

ote of the board of directors. A vaca ncy occurr ing in the office of pr esident sha ll be filled for th e rema inder of the un expir ed

:rm by the l a vice-presiden t. In the event the l a vice p residen t chooses no t to assume the o ff ice o f p residen t , the general

tembership shall be notified and a special election shall be held by the general membership (Article XI Section 2).



A R T I C L E V I I D u t i e s o f O f f ic e r s

Sect ion 1 . Th e p r esiden t shal l

a . p r eside at a ll m eet ing o f th is local PT A/PT SA, the board o f d i recto rs , and execu t ive comm it tee;

b . coord inate the work o f the o ff icers and commit tees o f th is local PTA/PTSA in o rder that the purposes may be

p r o m o t e d ;

c . be a mem ber ex officio of a l l commit tees excep t the nominat ing commit tee;

d . perfo rm such other du t ies as may be p rescr ibed in these by law s or a ss igned by th is local PT A/PT SA or by the

board o f d i recto rs ;

e . r ev iew and in i t ia l bank s ta tements month ly ; and

£ repr esen t th is local PT A/PT SA at a l l counci l meet ings or send an al ternate .

Sect ion 2 . The v ice p residen t(s) shal l

a. act as aid e(s) to the pr esident;

b . in their designated order perform the duties of the president in the absence or inability of that officer to serve; and

c. perfo rm such other du t ies as ma y be p rescr ibed in these by laws o r ass igned by th is local PTA /PT SA or by the

board o f d i recto rs .

Sect ion 3 . Th e secretar y shal l

a . record the minu tes o f a ll meet ings o f th is local PTA/P TSA, the board o f d i recto rs , and execu t ive com m it tee;

b . be p r epared to read the minu tes o f the p r ev ious m eet ing ;

c. file all recor ds;d . have a curren t copy o f the by laws;

e . main ta in a curren t mem ber sh ip l is t ; and

f. perfo rm such o ther du t ies as ma y be p rescr ibed in these by laws or ass igned by th is local PT A/PT SA or by the

board o f d i recto rs .

Sect ion 4 . The t reasurer shal l

a. ha ve custod y of all funds of this local PT A/PT SA;

b . keep a fu l l and accurate accoun t o f receip ts and expend i tu res includ ing reconci l ia t ion o f the bank s ta tement

each month ;

c . ma ke d isbursements as au thor ized by the p r esiden t o r board o f d i recto rs o f th is local PT A/PT SA in accord ance

with the budget adop ted by th is local PTA/PTSA;

d . p r esen t a wri t ten f inancial s ta tement a t every meet ing o f the execu t ive comm it tee , the board o f d i recto r s , the

general mem ber sh ip and at o ther t im es when requested by the board o f d i recto rs ;

e . m ak e a f inal repor t befo re the newly elected o fficers o ffic ia l ly a ssum e thei r du t ies ;

f. be resp onsib le fo r the ma in tenance o f such books o f accoun t and record s as to conform to the req u irem ents o f

Article IV, Section 14 of these bylaws;

g. be r esponsib le for prepar ing and filing all necessa r y tax form s;

h . have the accoun ts exam ined at the c lose of the f iscal year and upon cha nge o f t reasurer by an aud i to r o r an

aud i t ing comm it tee o f no t less than th ree (3 ) persons wh o , sat isf ied that the t reasur er ' s annual repor t i s co rrect ,

shal l s ign a sta tem ent o f that fact a t the end o f the repor t An aud i to r o r an aud i t ing commit t ee shal l be selected

by the board of directors at least thirty (30) days before the new officers assume their duties; and

i . perfo rm such other du t ies as ma y be p rescr ibed in these by laws or ass igned by th is local PTA/P TSA or by the

board o f d irecto rs .

#Se ct ion 5 . Th is local PT A/PT SA shal l have checks and voucher s s igned by two (2 ) per sons (the t reasurer and one

o ther o ff icer) .

#Se ct ion 6 . Th is local PT A/PT SA shal l submit a copy o f the t reasurer ' s annual repor t , rev iewed by an aud i t ing comm it tee ,

Mary land PTA or thei r qual i f ied designee.

Sect ion 7. Upon th e expira tion of the term of office or in case of r esignat ion, each officer shall turn over to the pr esident, vit i

fourteen (14) days, all records, books, and other materials pertaining to the office, and shall return to the treasurer, ir-jr.ediaie

all funds pertaining to the office.



A R T I C L E V I I I B o a r d o f D i r e c t o r s

^ Sect ion 1 . Each board member shal l be a mem ber o f th is local PTA/PT SA.

Sect ion 2 . The board o f d i recto rs shal l consist o f the off icers o f th is local PTA /PTSA , the chairs o f s tand ing c om m it tees , th e

delegates to the PTA C ounci l , and the p r incipal o f the schoo l o r a repr esen tat ive appo in ted by h im/her . Th e p residen t m ay

appoin t a par l iamentar ian (non-vo t ing) , sub ject to the approval o f d ie execu t ive comm it tee o f th is local P TA /PT SA.

^ S ec t io n 3 . A P T A /P T S A m em b er sh a ll n ot s e rv e a s a v o t in g m em b er o f t h is lo ca l P T A /P T S A ' s b o a rd o f d i r ec to r s w h i l e

serv ing as a paid em ployee o f, o r under con tract to , th is local P TA/PT SA.

Sect ion 4 . Th e du t ies o f d ie board o f d i recto rs o f th is local PTA /PTSA shal l be

a. to t ransact necessar y business in the in tervals between general membersh ip meet ings and such o ther busin ess as

ma y be referr ed to it by th is local P TA/P TSA;

b. to creat e stand ing and special com mit t ees;

c . to appr ove the p lans o f work o f the s tand ing comm it tees;

d. to presen t a repor t a t the general mem ber sh ip meet ings o f th is local P TA/PT SA;

e. to select an aud i to r or an aud i t ing comm it tee to aud i t the treasurer ' s accoun ts ;

f. to appr ove and submit an annual budget to th is local PT A/PT SA's general mem ber sh ip fo r adop t ion ;

g. to app rove routine bills with in the lim its of the adopt ed budget; and

h. fill vacancies.

Sect ion 5 . Regu lar meet ings o f the board o f d i recto rs shal l be held dur ing the year , the t ime to be f ixed b y the boar d at i s fi rs t

meet ing o f the f iscal year . A major i ty o f the board o f d i recto rs mem ber s shal l const i tu te a quoru m. Special me et in gs o f the

board o f d i recto rs ma y be cal led by the p r esiden t or by a major i ty o f the mem ber s o f the board , -J daysr* notice having been

( n u m b e r )

given. '

Sect ion 6 . Th e board o f d i recto r s , by a two-th i rds (2 /3 ) vo te o f the memb ers p resen t and vo t ing , may r emove f r om h is /her

posi t ion a ny board m emb er w ho fai ls to perfo rm designated du t ies as ou t l ined in these by laws o r the curren t s tan d ing r u les , fa ils

to a t tend two consecu t ive meet ings and /o r board o f d i recto rs meet ings wi thou t being excused , v io lates the basic po l ic ies ,

misrepresen ts the posi t ions o f the o rgan izat ion o r acts in any o ther way which is det r imental to the ph i losophy and purposes o f

th e organ ization. W hen rem oval action is contem plat ed, the officer shall be advised by cert ified mail at least seve n (7) days

pr io r to the meet ing determ inat ion o f h is/her r igh t to appear before the board o f d i rectors a t that meet ing . Such rem oval

const i tu tes a vacancy in that office.

A R T I C L E EK E x e c u t i v e C o m m i t t e e

^ Sect ion 1 . T he elected o fficers shal l be mem ber s o f the execu t ive commit tee .

Sect ion 2 . M eet ings o f the execu t ive comm it tee shah be held as needed . Meet ings shal l be cal led by the p r esiden t o r by a ma -

or i ty o f the commit tee members wi th day/ not ice .

( n u m b e r )

^Sect ion 3 At a l l m eet ings o f the execu t ive comm it tee , a major i ty o f the memb ers o f the comm it tee shal l const i tu te a quorum

or the t ra nsact ion o f business .

lect ion 4 . Dut ies o f the execu t ive comm it tee shal l be

a. to tra nsact bu siness referr ed to it by the board of director s;

b. to elect s tand ing and special com mit t ee chairs ;c . to act in emer gencies between m eet ings o f the board o f d i recto rs ; and

d. to subm it a repor t a t each board o f d irecto rs m eet ing .

ect ion 5 . Th e execu t ive comm it tee shaD take no a ct ion in confl ic t wi th a ny act ion taken by the board o f d i recto rs .



A R T I C L E X C o m m i t t ee s

#Sec t ion 1 . Only memb ers o f th is local PT A/PTSA shall be e lig ib le to serve in any elected o r appo in ted posi t ion .

Sect ion 2 . The board o f d i rectors may create such s tand ing or special commit tees as i t ma y deem n ecessar y to p r omote the

pur poses and carry on the work o f th is local P TA/PT SA.

Sect ion 3 . The chair o f each s tand ing or special comm it tees shal l be elected by the execu t ive comm it tee o f th is local

PT A/PT SA. The term of each chair shal l be /„ yearffl or until the election of a successor.

Sect ion 4 . The chair o f each s tand ing comm it tee shal l p resen t a p lan o f work to the board o f d i recto rs for a ppr oval. No

comm it tee work shal l be under taken withou t the consen t o f the board o f d i recto rs .

Sect ion 5 . The power to fo rm special commit tees and appo in t thei r mem ber s res ts wi th the board o f d i recto rs .

Sect ion 6 . The p residen t shal l be a m e m b e r ex officio of a l l comm it tees excep t the nom inat ing comm it tee .

Sect ion 7. Va can cies of standing or special comm ittee chair s shall be filled by the execu tive com m ittee.

A R T I C L E X I G e n e r a l M e m b e r s h i p M e e t in g s

S ec t io n 1. At least (b general mem bersh ip meet ings o f th is local PT A/PT SA shal l be held dur ing the schoo l year . Dates( n u m b e r )

of meet ings shal l be determined by the board o f d i recto rs and announced at the f i rs t general membersh ip meet ing o f the f iscal

y e a r . ""J days' notice shall be given of a change of date.

( n u m b e r )

Sect ion 2 . Special general mem bersh ip meet ings o f th is local PTA /PTSA m ay be cal led by the p residen t o r by a major i ty o f the

boar d o f d i recto rs , days no t ice hav ing been g iven .

( n u m b e r )

Sect ion 3 . The annual general member sh ip meet ing o f th is local PTA /PT SA shal l be held in M ay ; elections to be

conducted i f app l icab le . < m * I , h )

/ /Sect ion 4 . /, X member s shall const i tu te a quorum for the t ransact ion o f business in any general m emb er sh ip meet ing

( n u m b e r )

of th is local PTA/PTSA.

^ Sect ion 5 . On ly mem ber s o f th is local PT A/PTSA who have paid dues fo r the curren t memb ersh ip year ma y par t ic ipate in the

business o f th is local PTA/PTSA.

A R T I C L E X I I C o u n c il M e m b e r s h i p

shall be represented in meetings of the M 0 ftQ /tUJ

S ec t io n 1 .

a . Th is local PT A/PTSA

Coun ci l o f Par en t Teacher Associat ions by the p r esiden t or a l ternate , the p r incipu l o r a l l L n u t e , a n d b y

( n u m b e r )

delegates o r their a l ternates . Al l rep resen tat ives to the counci l mu st be mem ber s o f th is local PT A/PT SA.

b . Delegates shall be elected in /M 0K \ i by the board o f d i recto rs .

( m o n t h ) /

c. Delegates to the £?ll4-Cj DiTMYU^ County Counci l o f PT As shal l s e r v e for a term of d .

yearjtff. J Q

Sect ion 2 . To par t ic ipate in the business o f the council th is local PT A/PT SA shal l pay ann ual dues to the

)M D r l H j D M 1 r x ^ - County Coun ci l o f PT As as p r ov ided in the counci l by law s .

- 7 -



# A R T ] C L E X U I M a r y l a n d P T A C o n v en t i on

Sect ion 1 . Th is local PT A/PTSA shal l be en t i t led , upon payment o f reg ist ra t ion , to be repr esen ted at the annual m eet in g o f the

Maryland PTA by the president or alternate, two (2) other officers or their alternates, and one (1) delegate for every fifty (50)

mem bers o r major f ract ion thereof.

a. Th is local PT A/P TSA shall be in good stan ding annually as of Ju ne 30.

b . All repr esen tat ives to the Mar y land PTA conven t ion shal l be members o f th is local P TA /PTSA .

c. Delegates and their a l ternates shal l be chosen accord ing to the gu idel ines estab l ished by th is local P TA 'P TS A.

# A R T I C L E X I V F i sc a l Y e a r

The fiscal year of this local PTA/PTSA shall begin on TT^i U 'X- and end on the fo l lowing J L k U S O

( m o n t h i n d a y ) ( m o n t h a n d d a y )

# A R T I C L E X V P a r l ia m e n t a r y A u t h o r i t y

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the

J (ful l legal na ^le)

in a l l cases in which they are app l icab le and in which they are no t in conf l ic t wi th these by laws, Nat ional PTA Bylaws,

Mar y land P TA Bylaw s, o r the ar t ic les o f incorporat ion .

^ A R T I C L E X VI A m e n d m e n t s

Sect ion 1.a. These by laws may be am ended at any general mem bersh ip meet ing o f th is local PT A/PT SA by a two-th i rd s

(2 /3 ) vo te o f those members p resen t and vo t ing , a quorum being p resen t , p rov ided no t ice o f the p roposed

amendment , which has been approved by the board o f d i recto rs , has been g iven to the general membersh ip at

least th ir ty (30) days p r io r to the meet ing at which the amendm ent is to be voted upon . W hen a men ded , ar t ic les

are in effect, but shall be subject to the approval by Maryland PTA.

b. A decis ion to to ta l ly rev ise the by laws as a subst i tu te fo r the ex ist ing by la ws, requ ires a major i ty vo te o f those

members p resen t and vo t ing at a general meet ing o f th is local PTA/PTSA, o r a two-th i rds (2 /3 ) vo te o f the

boar d o f d i recto rs . A commit tee to carry ou t th is task shal l be appo in ted by the board o f d i recto rs . Th e

requ irements fo r adop t ion o f a rev ised set o f by laws shal l be the same a s in the case o f an a mendm ent .

c . Subm ission o f am endm ents or rev ised by laws for appr oval by Ma ry land PTA shal l be in accordan ce wi th the

b y law s o f Mar y lan d P T A .

Sect ion 2 . The ad op t ion o f an amendm ent to any p r ov is ion o f the by laws o f Ma ry land PTA iden t i fied by a nu m ber symbol (# )

shal l serve au tom at ical ly and withou t the requ irement o f fu r ther act ion by th is local to amend thei r co rr espond ing by la ws.

Th ese by laws are submit ted by a new ex is t ing ) PT A/PT SA in Ma ry land and were approved at a g e n e r a l m e m b e r s h i p

(c i rc l e r a t e )meejingoi- C ojo jU J Z q gja k l MflfljOlgU r 'High SchccI P TSA- ~&\C

" ( fu ll l ega l n a m e- no in i t i a l s)

o n

hJovmher lb ,lo iO

hdeLa L sit*Secre t a ry (pr in t ed name) Sec re t a ry ( s igna ture )

- 8 -



Your bylaws will be returned to th e school. Please indicate to If Maryland P T A h a s questions or must decline these b y l a ws ,

whom they should be addressed:

N a m e : •U l 'ftdCL WUS ^CJL.

Title: PjA. Sld-t./lf-

th e person to contact is :

N a m e : L i Vj da. JCUj€rt

Tit le : Pf-t S iddLvlh

For Maryland PTA Use Only

A c t i o n of M a r y l a n d C o n g r e s s o f P a r e n t s a n d T e a c h e r s , I n c .

Phone: , 30 f ~ 3 3 0 ~ 3 9 2 , ( p

A p p r o v e d o n ^flpJIJhxJ t^JMj

Local Bylaws Com mince M ember, M B ry Sand

E-mail: KUS-JrlCp H'\ C O j J l ^ S L (Kt

Ad d r e s s : Muh caster HiU dd

PURPOSES

OF THE NATIONAL CONGRESS

OF PARENTS AND TEACHERSx To promote the welfare of children and youth in home, schoo l , communi ty , and p lace

of worsh ip .

To raise the standards of home life.

A To secure adequ ate laws for the care and pro tect ion of ch i ldre n and you th .

A To br ing in to c loser re la t ion the home and the school , that paren ts and t e a c h e r s m a y

coope rate in te l l igent ly in the educat ion of ch i ldren and yo uth .

A To develop between educators and the general public such united efforts as wil l

secure for all children and youth the highest advantages in phys ica l , men ta l , soc ia l ,

and spir itual education.

MISSION

OF THE PARENT TEACHER ASSOCIATION

i s t h r e e f o I d:

A To suppor t and speak on beha l f of chi ldren and y o u th in the s c h o o l s , in the

c o m m u n i ty , and before government bodies and other organizat ions that makedecisions affecting children;

x To assist parents in developing the skills they need to ra ise and pro tect their ch i ldren ;

and

A To encourage parent and public involvement in the public schools of th is nat ion .

Documents

Magruder PTSA Bylaws 2011