Magisterial District Midlothian Agent Andrew Scherzer (804

Mike Garcia 20SN0500 Page 1 of 30

20SN0500 – Mike Garcia Magisterial District – Midlothian Agent – Andrew Scherzer (804-794-0571) BOS Public Hearing – September 22, 2021

Time Remaining 365 Days

Case Manager

Ryan Ramsey (804-751-4474)

Request Rezoning & Conditional Use Planned Development A townhouse and multifamily (condominium) development with up to 92 dwellings is proposed.

Planning Commission Recommendation Approval

Staff Recommendation Approval

The Property 121, 131, 201, 241 Coalfield Road; 14000 Sycamore Village Drive

Site Size 7.69 Acres

Comprehensive Plan – Land Use Designation Community Mixed Use & Medium-High Density Residential

Plan Area Midlothian Community Special Area Plan

Figure 1: Aerial of Request Area – Click Image for Link to GIS

Figure 2: Area Map of Request & Land Use Plan Map

Rezoning from Agricultural (A) and Residential Townhouse (R-TH) Districts to Residential Townhouse (R-TH) District with conditional use planned development to permit exceptions to uses, ordinance requirements, and development standards. Specifically, exceptions are requested for 1) multifamily uses, 2) subdivision standards for townhouse units (project size, density, recreational amenities), 3) lot and building standards for townhouse units (lot area, lot width, lot coverage, lot frontage, setbacks and building height), 4) project standards for multifamily units (project size, density, recreational amenities, pavement width and parcel coverage), 5) building standards for multifamily units (distance between buildings and setbacks), and 6) buffers. A residential townhouse and multifamily (condominium) development containing a maximum of ninety-two (92) dwelling units (80 townhouses and 12 multifamily/condominium units) is proposed. Total residential density for the project would yield 11.96 dwelling units per acre. The applicant’s conceptual plan (Exhibit A) shows a total of ninety-one (91) dwelling units.

Summary of Proposal

https://chesterfieldva.maps.arcgis.com/apps/webappviewer/index.html?id=fc1324a96fcb4115b61c25cd17963d4e&query=Planning_2961%2CCaseNum%2C20SN0500


PLANNING COMMISSION- APPROVAL STAFF - APPROVAL The request offers residential density within the density range suggested by the Midlothian Community Special Area Plan. Quality design and architecture proffered by the applicant should provide for a development that should enhance the larger mixed-use Midlothian Village Core. Flexibility in typical zoning standards accommodates the high-quality, urban design standards, suggested by the Plan. The development’s traffic impact will be addressed by proffered cash payments and/or road improvements. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS

1. Conditions may be imposed, or the property owner may proffer conditions. 2. Proffered conditions, Textual Statement, conceptual plan, and conceptual elevations have been submitted by

the applicant.

Recommendations


Summary of Proposal .............................................................................................................................................................. 1

Recommendations .................................................................................................................................................................. 2

Table of Contents .................................................................................................................................................................... 3

Planning................................................................................................................................................................................... 4

Current Zoning Map ................................................................................................................................................................ 7

Supplemental Analysis ............................................................................................................................................................ 8

Budget & Management ....................................................................................................................................................... 8

Community Enhancement .................................................................................................................................................. 8

Environmental Engineering ................................................................................................................................................. 8

Fire & Emergency Medical Services .................................................................................................................................... 9

Libraries ............................................................................................................................................................................... 9

Parks & Recreation ............................................................................................................................................................ 10

Police ................................................................................................................................................................................. 11

Schools .............................................................................................................................................................................. 12

Transportation - County Department of Transportation .................................................................................................. 13

Transportation - Virginia Department of Transportation ................................................................................................. 13

Utilities – Water and Wastewater .................................................................................................................................... 14

Community Engagement & Public Hearings ......................................................................................................................... 15

Proffered Conditions (8/4/2021) .......................................................................................................................................... 16

Textual Statement - Ordinance Exceptions (8/4/2021) ........................................................................................................ 20

Conceptual Plan – Exhibit A .................................................................................................................................................. 23

Conceptual Townhouse Elevations – Exhibit B ..................................................................................................................... 24

Conceptual Condominium Elevations – Exhibit C ................................................................................................................. 26

Case Contacts ........................................................................................................................................................................ 27

Appendix ............................................................................................................................................................................... 28

Budget & Management ..................................................................................................................................................... 28

Community Facilities and Infrastructure .......................................................................................................................... 28

Fire & Emergency Medical Services .................................................................................................................................. 28

Schools .............................................................................................................................................................................. 30

Table of Contents


Zoning History 87SN0076: Approved (11/1987) Rezoning to residential (R-TH) with a conditional use planned development to permit a townhouse development with a maximum of 164 dwelling units. A portion of the Property (GPINs 728-706-4147, 728-706-4257, 728-706-5176 and 728-706-7094) was included in this zoning action. Conditions of approval addressed:

1. Master plan and exceptions to Ordinance requirements 2. Lot widths 3. Buffer and setback along Coalfield Road 4. Phasing of development in conjunction with area road improvements to Midlothian Turnpike

92SN0167: Approved (9/1992) Amendment of zoning (87SN0076) to modify uses (permit a mix of commercial and attached/detached residential uses) and development standards plus rezoning of an adjoining 1.2 acres to residential (R-TH) with a conditional use planned development. A mixed-use development was proposed, with a revised maximum residential density of 157 dwelling units. Conditions of approval addressed:

1. Updated master plan 2. Drainage crossing design and a geotechnical report for existing mines on the Property 3. Compatible architecture for attached and detached dwelling units 4. Access requirements and transportation improvements 5. Fire protection for non-residential uses

Comprehensive Plan – Land Use Plan Designation The Property is an in-fill property located within the Village Core of the Midlothian Community Special Area Plan, a component of the County’s Comprehensive Plan, and is designated for Community Mixed Use on the northern portion of the property, which suggests an integrated mixture of concentrated commercial and higher-density residential uses at a minimum density of 12.0 dwellings per acre. The southern portion of the Property is designated as Medium-High Density Residential, which suggests this portion of the Property is appropriate for various residential development types at a density between 4.0 to 8.0 dwellings per acre. The proposed development would yield a density of 11.96 units per acre, within the density range suggested by the Plan. The Plan recognizes that the Village Core serves as the center for existing commercial development and medium-high density residential development in Midlothian. With sixty-one (61) percent of the existing housing stock in the Plan geography being single family, the Plan encourages a mix and variety of housing choices to accommodate a wide range of housing needs at all stages of life. Quality building elevations have been offered by the applicant which complement the architectural styles of the area, given Midlothian’s historic nature and character. The Plan does not require any particular materials or methods of construction be utilized with respect to architectural styles but serves as a guide when considering architectural design within the Village Core and suggests various styles be supported. The Plan provides specific guidance on the southern portion of the Property. Specifically, Note 24 states that new developments in this area should be of a compatible scale and design with existing adjacent residential. If residential uses of a higher density are developed adjacent to single-family, adequate buffers should be employed to protect the existing single family neighborhoods. Proposal A townhouse and multifamily (condominium) community consisting of a maximum of ninety-two (92) dwellings is proposed. The development is proposed with interconnected roadways, alleys serving townhouse units fronting Coalfield Road and within the development; pedestrian scale streetscapes with on-street parking and street trees; buildings with shallow setbacks adjacent to sidewalks; programmable open space; and road and pedestrian interconnectivity with existing and anticipated area school, park, and residential uses.

Planning


Design High quality residential development addresses the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well-planned, and well-maintained. Further, the purpose and intent of the Zoning Ordinance is to promote the health, safety, convenience, and general welfare of the public includes the creation of convenient, attractive and harmonious communities, protection against overcrowding of land, and protection of the natural environment. As such, developments that promote unique, viable and long-lasting places and enhance the community are encouraged. The applicant has proffered design requirements as part of this request. Community design elements include a conceptual layout (Exhibit A) with specified areas for townhouse (Tract A) and multifamily uses (Tract B), sidewalks, street trees, and a focal point (being a minimum size of at least 8,000 square feet and including a pavilion for gathering spaces). Amenities located in common area would require a homeowners’ association for long term maintenance of these amenities. Lot and project design standards have been proffered to include hardscaped driveways and front walkways, screening for mechanical equipment, and front foundation planting beds. Design standards for dwellings include proffered elevations (Exhibit B and Exhibit C), specified building materials (including the prohibition on the use of vinyl siding), and treatment of garages and porches. Special Focus Units, as designated on Exhibit A, are for townhouse lots located in highly visible locations at the neighborhood entrances and along the planned East/West Road. These units will have additional landscaping, continuation of building materials from the front to side elevations, and incorporating embellished features on the dwelling’s side elevation such as bay windows or doors, balcony, dormers, shutters, or other architectural features. Ordinance Exceptions The Residential Townhouse (R-TH) District standards of the Zoning Ordinance accommodate a more suburban style townhouse development which is not envisioned within the Midlothian Village Core, nor proposed by the applicant. Flexibility in these typical zoning standards is encouraged by the Comprehensive Plan to support innovative, creative, and higher quality design. Exceptions to ordinance requirements are proposed to accommodate the development, as outlined below and in the Textual Statement: Townhouses

• Reduce minimum project size (Tract A) from ten (10) acres to 7.44 acres; density for townhouses limited to a maximum of eighty (80) units

• Reduction in minimum lot areas and widths • Permit townhouses to front on roads, private pavement or open space. • Reduction in building setbacks from property lines • Reduction in private street and buffer widths; exception to curb and gutter requirements for alleys • Elimination of requirement for active recreational facilities; provide passive recreation per Proffered Condition 6;

eliminate requirement for common area around the perimeter of each group of attached lots • Modify the requirement for setback variation in front facades of townhouse units (2 feet) • Increase in building height from: three (3) stories or forty (40) feet to three (3) stories or forty-two (42) feet • Increase in lot coverage for development from 50% to 75%

Multifamily (Condominium)

• Reduce project size (Tract B) from twenty (20) acres to 0.25 acres; density limited to twelve (12) units • Reduction in building setbacks from Sycamore Village Drive (fifty (50) feet required; fifteen (15) proposed);

individual building setbacks from parking spaces (fifteen (15) feet to zero (0) feet) • Reduction in distance between buildings from thirty (30) feet to ten (10) feet • Reduction in private street widths; • Elimination of requirement for active recreational facilities; provide passive recreation per Proffered Condition 6 • Eliminate required landscaping in required setbacks for private pavement and property lines, except as outlined in

Proffered Condition 6.b • Increase in lot coverage for development from 40% to 75%


Buffer

• Eliminate the typical fifty (50) feet arterial buffer along Coalfield Road Parking The Zoning Ordinance requires that townhouse dwellings provide a minimum of two (2) parking spaces per unit. The Ordinance permits parking spaces within a garage or an enclosed or covered space to be counted towards parking requirements. Parking for townhouse units in this development will primarily be provided by rear-loaded garages accessible from private alleys. Additional common area parking for townhouse dwellings, one space per five (5) dwelling units, will also be provided to accommodate guests to the development. Exhibit A shows a mix of common parking areas and parallel parking spaces along the East/West Road, which may be counted towards this requirement. Landscape Strip To provide a transition between this townhouse/multifamily proposal and the existing single family (Sycamore Village) neighborhood, the applicant has proffered a twenty (20) foot wide landscape strip to be located in open space (Proffered Condition 7). However, the alignment of the East/West Road may permit a variable width landscape strip when adjacent to GPIN 728-706-7185 only. While the exact location and design will be approved as part of plan approval, the intent is to provide an area of open space with retained landscaping, new plantings, fencing, or a combination thereof as approved by the Planning Department. Findings Staff supports this request finding that the proposed zoning and land use offer residential uses within the density range suggested by the Plan; that the quality, design and architecture offered by the applicant provide a development that will enhance the larger mixed use Midlothian Village Core; provide a compatible transition to the Sycamore Village subdivision; and, allowing flexibility in typical zoning standards accommodates the quality design, as suggested by the Plan.


Current Zoning Map


No comment on this request.


1. The subject properties are located within the Falling Creek Watershed. 2. A Resource Protection Area (RPA) Designation has been confirmed by Department of Environmental

Engineering. a. RPA exists along the northeastern corner and eastern portion of the properties. b. Approval must be obtained from the Department of Environmental Engineering and/or the Board of

Supervisors for any improvements which may encroach into the RPA. 3. Any areas of wetlands shall not be impacted without prior approval from the U.S. Army Corps of Engineers

and/or the Virginia Department of Environmental Quality. 4. The subject properties are located along the edge of the Midlothian Mine District. Due to the unknown

potential for very old mines, air shafts, and vents in the general area, the developer must submit a geotechnical report evaluating the properties for the presence of any mining features prior to construction plan and/or preliminary plat approval. The geotechnical report must, through the use of borings and other techniques, locate potential mine shafts, air vents, exploratory pits, etc. on the properties. The report must also make recommendations based on the findings as to reclamation, setbacks of buildings, roads, or other types of use needed to address any health, safety, and welfare issues.

a. The applicant has offered Proffered Condition 5 to address this impact. 5. The proposed development drains to the east and southeast to the existing pond within the Sycamore Village

subdivision. The private roadway over the existing dam serves as a single point of access to several existing homes on the northern and southern side of the embankment. Any increase in the peak discharge rate for the 100-year storm event may increase flooding within the existing neighborhood; as well as, have an impact on the existing access. Therefore, the maximum post-development discharge rate for the 100-year storm shall be based on the maximum capacity of the existing facilities downstream, and the established 100-year backwater and/or floodplain shall not be increased.

a. The applicant has offered Proffered Condition 8.a to address this impact. 6. A portion of the properties currently sheet flows toward surrounding existing residential lots in the Sycamore

Village subdivision. No existing stormwater systems exist along the rear or sides of these lots; therefore, drainage shall be designed so that runoff from impervious surfaces is directed away from these existing lots.

a. The applicant has offered Proffered Condition 8.b to address this impact. 7. Any landscaping proposed around stormwater management facilities shall be reviewed and approved by the

Department of Environmental Engineering at the time of plans review. a. The applicant has offered Proffered Condition 8.c to address this concern.

8. The development will be subject to the Part IIB technical criteria of the Virginia Stormwater Management Program Regulations for water quality and water quantity.

Supplemental Analysis

Budget & Management

Community Enhancement

Environmental Engineering


Service Area The Midlothian Fire Station, Company Number 5 Community Fire Protection Capabilities Assessment* Insurance Service Office (ISO) Public Protection Classification (PPC) Class 2 Anticipated Impacts On Fire & EMS Call Load in Immediate Service Area During Previous Fiscal Year 2611 Projected Calls Generated Yearly by Proposed Development 18 Projected Call Load Increase in Immediate Service Area by Proposed Development < 1% Drive And Response Times

Response Zone/Response Time Goal* Urban / 7 Minutes

Road Miles from Closest Fire Station 0.7 miles

Estimated Drive Time from Closest Fire Station1 1:05 minutes

Estimated Response Time for First Unit on Scene2 4:05 minutes

Planned Capital Facility Improvements The replacement fire station of Company Number is under construction in the vicinity of Midlothian Turnpike and Charter Colony Parkway. Operation of the new facility is planned to begin in the Fall of 2022. Additional Information When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. *Additional information relative to Fire & Life Safety’s Mission and Service Profile, Community Fire Protection Capabilities Assessment, and Response Time Goals can be found in the Appendix. 1 Drive-time estimates are exclusive of potential delays due to weather, traffic, or blockage of response routes. 2 Estimates assume response units and personnel are in the station and available to respond at the time of an incident and include 1 min 30 sec for 911 call processing and dispatch, and up to 1 min 30 sec for firefighter turnout.


Fire & Emergency Medical Services

Libraries


Nearby Facilities • Midlothian Village Park • Midlothian Middle Athletic

Complex • Midlothian Mines Park • Windmill – Old Hundred Road

Park

• River City Sports plex • Monacan Athletic Complex • Robious Athletic Complex • Robious – Twin Team Area Park • Greenfield Athletic Complex • Huguenot Park

1. This project is commended for addressing recommendations in the Midlothian Village Plan for connectivity. 2. Pedestrian and bicycle connectivity should be considered through the property to Midlothian Middle School.

The connectivity to the school will be determined at the time of construction.

Parks & Recreation


Bikeways & Trails Plan & Nearby Park Facilities

Division Beat District Swift Creek 16 Midlothian Additional Information This request is anticipated to have minimal impacts on Police.

Police


This application is for a residential development that is adjacent to Midlothian Middle School. Based on the Textual Statement dated August 4, 2021, using a maximum density of eighty (80) townhouses and twelve (12) multifamily dwelling units, the total potential student yield ranges from twenty-two (22) to twenty-five (25) students.

Membership and Capacity (2020-21SY) Zoning Case 20SN0500

Current Enrollment

(09-30-2020) (3)

Program Capacity (1)

Percent Program Capacity

Proposed Number of Units

Housing Type

SGF 2019(2) Anticipated Student Yield Range

School-specific

Countywide Average

School-specific

Countywide Average

WATKINS ES (PK to 5)

726 868 84%

- SF 0.2580 0.2061 - - 12 MF 0.0696 0.1681 1 2 80 TH 0.0978 0.1063 8 8 92 Total 9 10

MIDLOTHIAN MS

(6 to 8) 1,315 1,572 84%

- SF 0.1244 0.1131 - - 12 MF 0.0312 0.0813 0 1 80 TH 0.0541 0.0627 4 5 92 Total 4 6

MIDLOTHIAN HS

(9 to 12) 1,908 1,963 97%

- SF 0.1812 0.1540 - - 12 MF 0.0793 0.0948 1 1 80 TH 0.0977 0.0936 8 8 92 Total 9 9

Note: (1) Program capacity is the maximum number of students the building can accommodate based on the Virginia Department of Education Standards of Quality and the current school programming that may adjust the number of rooms used for core or grade-level classrooms in the overall building design capacity. Program capacity numbers may be higher than previous years due to more spaces being designated/quantified for capacity uses. (2) Student Generation Factor (2019) is the actual total number of students by grade level divided by the actual total number of housing units by housing type. Based upon the average number of students per multifamily and townhouse dwelling unit for each of the school attendance zones where the proposal is located. Updated 2019 SGFs provided by County IST. (3) Current enrollment numbers may be lower than previous years. The reduction is primarily attributed to COVID-19.

School Capacity Analysis Watkins Elementary School: Current capacity at 84%. The Strategic Information Sharing (StratIS) model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately seventy-three (73) students for the 2024 forecast in a section of the regions that are contained within the Watkins attendance zone. Midlothian Middle School: Current capacity at 84%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately 112 students for the 2024 forecast in a section of the regions that are contained within the Midlothian Middle attendance zone. Midlothian High School: Current capacity at 97%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately ninety (90) students for the 2024 forecast in a section of the regions that are contained within the Midlothian High attendance zone. As this school is approaching 100% of its program capacity, its enrollment and capacity will continue to be closely monitored. Additional information on CCPS Mission and Capital Improvements can be found in the Appendix.

Schools


Based on the rezoning request, the applicant has limited the development to a maximum density of eighty (80) townhouse (R-TH) and twelve (12) condominium (R-MF) dwelling units (Textual Statement, items 1.a.ii. and 2.a.ii.). Applying trip generation rates for a multi-family (low-rise) dwelling unit, development could generate approximately 680 average daily trips. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below:

Recommendation Applicant’s Proposal Right-of-Way Dedication: 45 feet of right-of-way along the east side of Coalfield Road. Proffered Condition 3

Vehicular Access: Limited to one (1) access to Coalfield Road.

Connection to Sycamore Village Drive (State Route 4671), a state-maintained stub-out.

Connection to be completed prior to issuance of the 74th certificate of occupancy.

(Note: As determined by VDOT, the property is required to connect to existing state-maintained stub outs per VA State Code 24VAC30-92-S60 C-1. Also, road state acceptance may require stub-out connection to be completed prior to 74th certificate of occupancy.)

Proffered Conditions 4 and 9

Road Cash Proffer Policy: An applicant may choose to address the development’s impacts on the county’s road transportation network through dedication of property, construction of road improvements, or a cash proffer. In accordance with the Policy, the traffic impact of the proposed development could be valued at $541,440 (80 townhouse (R-TH) units x $5,922 + 12 condominium (R-MF) units x $5,640). The property is located within Traffic Shed 3. The applicant has proffered to make payments of $5,922 for each townhouse (R-TH) and $5,640 condominium (R-MF) dwelling unit.

Proffered Condition 13

Staff supports the request.

The proposed development shall adhere to the policy for Access Management minimum spacing criteria. All roads intended to be state maintained must comply with all requirements of the 2011 SSAR regulation, including roadway width (with consideration for on-street parking), pedestrian accommodations, public benefit, and connectivity requirements including tying into all state-maintained stub out streets abutting the property limits. The conceptual plan indicates that the access road between Sycamore Village Drive and East/West Road will be private. As presented, this road would not be eligible for state acceptance. Any proposed access points that do not meet the minimum spacing criteria for VDOT’s Access Management policy will require an exception to be approved by VDOT in order to permit and construct the access. Any improvements to Coalfield Road shall be in accordance with the requirements of the VDOT Road Design Manual for the functional classification and design speed of the road. All proposed roadways and sidewalks proposed in VDOT right-of-way shall be designed in accordance with VDOT standards. VDOT will require trip generations, turn lane warrants analysis, and sight distance requirements for the proposed entrances during the site plan process.

Transportation - County Department of Transportation

Transportation - Virginia Department of Transportation


1. The request site is within a mandatory connection area for public water and wastewater for new residential development.

2. The applicant has provided Proffered Condition 2 which requires: A. Use of the public water and wastewater systems; B. Submittal of a wastewater system hydraulic analysis prior to first site plan submittal, and responsibility for

making any wastewater system improvements necessary to support the demands of the development. 3. The Utilities Department support this request.

Utilities – Water and Wastewater


Community Meeting 6/29/2021 – Discussion Topics: 1. Street connections to existing subdivisions (Sycamore Village) 2. Congestion on existing local streets; Sycamore Village Drive and Coalfield Road 3. Location of parking for proposed dwelling units 4. Existing conditions relative to wetlands, resource protection areas (RPA), and the potential for coal mines on the

Property 5. Design and price for proposed dwellings; planned neighborhood amenities 6. Design of proposed stormwater management facility for the Property Planning Commission 8/17/2021: Citizen Comments: No citizens spoke to this request. Recommendation: APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS Motion: Petroski Second: Sloan AYES: Freye, Owens, Hylton, Petroski, Sloan

Community Engagement & Public Hearings


Staff Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions. The applicant hereby offers the following:

1. Master Plan. The Master Plan for the Property shall consist of the following:

a. The Textual Statement last revised August 4, 2021.

b. The site shall be designed in general conformance with the concept plan entitled “Conceptual Plan Exhibit A” prepared by Balzer and Associates, Inc. last revised August 4, 2021. The layout on the Conceptual Plan is conceptual in nature and may vary based on final soil studies, RPA lines, lot and road design, building footprints and other engineering reasons. If adjustments are deemed to be significant, the Conceptual Plan shall be presented to the Planning Commission for final approval.

c. Conceptual Elevations, Exhibits B and C. (P)

2. Utilities.

a. Public water and wastewater systems shall be used.

b. The developer shall submit a hydraulic analysis of the existing wastewater collection system for approval by the Utilities Department prior to the first site plan submittal for this development. The developer shall be responsible for making any wastewater system capacity increases, both on or off-site, to support the demands proposed by this development. (U)

3. Right of Way Dedication. In conjunction with the recordation of the initial subdivision plat or prior to final site plan

approval, whichever occurs first, forty-five (45) feet of right of way along the east side of Coalfield Road, measured from the centerline of that part of Coalfield Road immediately adjacent to the Property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T)

4. Access. Direct vehicular access from the Property to Coalfield Road shall be limited to one (1) entrance/exit. The exact location of this access shall be approved by the Transportation Department. (T)

5. Geotechnical Report. A geotechnical report prepared by a consultant who has had previous mining/geotechnical experience in reclamation of mine shafts shall be submitted to the Environmental Engineering Department prior to or in conjunction with any plan submission. Upon review by Environmental Engineering, or its designee, the report may either be accepted, or revisions requested and, if revisions are requested, the report shall be resubmitted in the same manner for review and acceptance by Environmental Engineering, or its designee. All development on the Property shall comply with the recommendations of the accepted report. Prior to final plan approval, the developer shall submit to Environmental Engineering evidence of compliance with the recommendation of the geotechnical report. (EE)

6. Focal Point / Common Area.

a. A minimum 8,000 square foot area shall be provided within this Property to provide focal point(s). Part

of the focal point(s) shall be hardscaped and have benches and other amenities that facilitate gatherings, including a pavilion. The focal point(s) shall be developed concurrent with the phase of development where the focal point(s) is located.

Proffered Conditions (8/4/2021)


b. The open space areas between dwelling units, including the space where townhouses face each other, shall be designed to include hardscape, softscape, and other amenities that accommodate and facilitate pedestrian friendly gatherings. Hardscape elements may include, but not limited to, decorative paving units, benches, pathways, water features, up lighting, bird feeds, bike racks. Softscape elements may include, but not limited to, sod, bushes, trees, perennials, annuals, potting bed, community garden, grass, flower boxes, walking paths. (P)

7. Landscape Strip. A minimum twenty (20) foot wide landscape strip shall be maintained within open space along

the common boundary line with Tax ID’s 728-706-6958, 6864, 6768, 6774, 6979, 7983 & 8879, and 729-706-0178, 1474 & 2270, as generally shown on Exhibit A. A variable width, up to twenty (20) feet, landscape strip shall be maintained within open space along the common boundary line with Tax ID 728-706-7185. Utility or drainage easements shall be permitted to cross this area generally in a perpendicular fashion. The exact location and design shall be approved in conjunction with plan approval. (P)

8. Environmental Engineering.

a. The maximum post-development discharge rate for the 100-year storm shall be based on the maximum capacity of the existing facilities downstream, and the established 100-year backwater and/or floodplain shall not be increased. On-site detention of the post-development 100-year discharge rate to below the pre-development 100-year discharge rate may be provided to satisfy this requirement.

b. No impervious areas shall sheet flow through the Sycamore Village subdivision.

c. The SWM/BMP shall have enhanced landscaping, as generally shown on Exhibit A, which must be approved by the Department of Environmental Engineering during plans review. (EE)

9. Off-Site Connection from Sycamore Village Drive to the East/West Road. The Owner/Developer shall be responsible for the acceptance of the public off-site connection to Sycamore Village Drive, as shown on Exhibit A, into the state system. Construction of the connection shall be completed prior to the issuance of the 74th certificate of occupancy. (EE & T)

10. Project Design Elements.

a. Sidewalks. Five (5) foot wide concrete sidewalks, constructed to VDOT standards, shall be provided along both sides of the East/West Road.

b. Front Walks. Minimum 3-foot-wide concrete front walks shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks, open space or street, as generally shown on Exhibit A.

c. Driveway. Where provided, driveways shall be brushed concrete, stamped concrete, exposed aggregate concrete, decorative pavers, or asphalt. Gravel driveways shall not be permitted.

d. Streetscape. Streets trees shall generally be installed or preserved and maintained along both sides of the East/West Road and Coalfield Road, except where there is a conflict with utilities, sightlines, and driveway areas, as generally shown on Exhibit A.

e. Mailboxes. Cluster mailboxes shall be of a consistent design and color throughout the development. The boxes and posts shall be made of low maintenance material, as approved by the planning department at the time of plan review.

f. Front Foundation Planting Beds. Foundation planting is required along the entire front façade of all units and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of three (3)


feet wide from the unit foundation. Planting beds shall include medium shrubs, spaced a maximum of four (4) feet apart. The plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. Planting bed deviations may be approved by the Planning Department at time of plans review due to unique design circumstances. (P)

11. Dwelling Unit (Townhouses and Condominiums) Architecture and Materials.

a. Conceptual Elevations: Unless significant deviations are approved by the Planning Commission during

plans review, the architectural treatment of the dwelling units shall generally be as follows:

i. Development of the Townhouse Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown in the elevations attached hereto as Exhibit B. Final design shall be determined in conjunction with plans review and comply with the architectural styles outlined in the Midlothian Community Special Area Plan.

ii. Development of the Multifamily Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown in the elevations attached hereto as Exhibit C. Final design shall be determined in conjunction with plans review and comply with the architectural styles outlined in the Midlothian Community Special Area Plan.

b. Siding Materials: Acceptable siding materials include brick, stone, masonry, fiber cement siding (such as

HardiPlank, HardieShingle, and HardieTrim), or engineered wood siding (such as LP SmartSiding), or other comparable material as approved by the Planning Department at time of plans review. Vinyl, plywood and metal siding are not permitted. Other materials, as noted in the Midlothian Community Special Area Plan, may be used for trim, architectural decorations, or design elements provided they blend with the architecture of the dwelling unit.

c. Slab Construction: If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and sides of the dwelling unit a minimum twelve (12) inches above grade as to give the appearance of a foundation. If not constructed on slab, all exposed portions of the foundation of each dwelling unit shall be faced with brick or stone veneer.

d. Roof Material: Roofing material shall be standing seam metal or a minimum thirty (30) year architectural dimensional shingles with algae protection.

e. Heating, Ventilation and Air Conditioning (HVAC) Units and House Generators: Units shall initially be screened from view by landscaping or low maintenance material.

f. Front Porches/Covered Stoops. If provided, front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12” x 12” masonry piers, with brick or stone veneer. Front porches shall be a minimum of four (4) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or sawn balusters. Pickets shall be supported on top and bottom rails that span between columns.

g. Garages. All townhome garages shall be rear loaded garages and if provided, condominium garages shall be rear loaded. If a protruding second story deck is not provided over the garage, the garage door shall be upgraded. An upgraded garage door is any door with a minimum of two (2) enhanced features,


including, but not limited to, windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e., decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited.

h. Special Focus Units. For the special focus units noted on Exhibit A, identified as lots 7, 25, 31, 47, 57 & 58, all street-facing facades shall be finished in the same materials. Enhanced landscaping, such as shade trees, garden fences, hedges, shrubs, evergreens, etc. or a combination thereof shall be used to minimize the view of the street facing side elevation. Additionally, each street facing side façade shall have embellished features, such as bay windows or doors, balcony, dormers, shutters, or other architectural features on the exterior that enhance the façade. As the final subdivision plat may not exactly match Exhibit A, the special focus unit lots shall be determined in conjunction with construction plan approval. (P)

12. Maintenance of Building Exteriors and Common Areas. In addition to other responsibilities outlined in recorded

Homeowner’s Association documents, the homeowner’s association shall be responsible for the maintenance of common areas including the recreational amenities and landscaping (common area and townhome yard), and the periodic power washing of the exterior of all dwellings. (P)

13. Road Cash Proffer.

a. The applicant, sub-divider, or assignee(s) shall pay $5,922 for each residential townhouse unit and $5,640 for each residential condominium unit to the County of Chesterfield for road improvements within the service district for the Property.

b. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the Property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County.

c. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of road improvements provided by the applicant, sub-divider, or assignee(s), as determined by the Transportation Department. (B&M, T)


This is a request to rezone 7.69 acres to Residential Townhouse (R-MF) with a Conditional Use Planning Development (CUPD) to permit Residential Multi-Family (R-MF) Condominium Units and to permit ordinance exceptions, as described herein, and as provided in the accompanying proffers.

1. R-TH Development Standards (Tract A). The residential townhouse units shall conform to the Zoning Ordinance for R-TH district except for the following:

a. Subdivision Standards.

i. Project Size. The minimum project size shall be 7.44 acres.

ii. Density. The maximum density shall not exceed 80 units.

iii. Common Area. No active recreational facilities or areas shall be required; however, passive

recreation shall be provided as described in Proffered Condition 6. There shall be no requirement for common area around the perimeter of each group of attached lots.

b. Lot and Building Standards.

i. Lot Standards.

1. Each internal lot shall have a minimum lot area of 1,330 square feet and a minimum lot width of 20 feet, except for in the following circumstance:

a. Buildings with five (5) units or less may incorporate one (1) unit, or buildings

with six (6) units or more may incorporate two (2) units, with a minimum lot area of 1,064 square feet and a minimum lot width of 16 feet.

2. Each end lot shall have a minimum area of 1,662 square feet and a minimum lot width

of 25 feet.

ii. Lot Coverage. All buildings on any lot shall not cover more than seventy-five percent (75%) of the lot’s area.

iii. Frontages for Townhouse Units. Townhouse lots may front on a road, private pavement, or open space.

iv. Principal Building Setbacks.

1. Coalfield Road Setback.

a. Buildings, located on the north side of the East/West Road, shall be set back a minimum of fifteen (15) feet from Coalfield Road.

b. Buildings, located on the south side of the East/West Road, shall be set back a minimum of five (5) feet from Coalfield Road.

2. Front Yard.

Textual Statement - Ordinance Exceptions (8/4/2021)


a. The minimum front yard setback shall be five (5) feet for the units fronting Coalfield Road on the south side of the East/West Road.

b. All other units shall have a minimum front yard setback of ten (10) feet.

c. The front yard setback of each unit shall be varied at least 2 feet from the adjacent unit.

3. Side Yard. The side yard setback for all end lots shall be five (5) feet.

4. Corner Side Yard. The corner side yard shall be fifteen (15) feet from a public road and

ten (10) feet from a private road, provided, however, porches, overhangs and second story balconies may be included within five (5) feet of the corner side yard setback.

5. Rear Yard. The minimum rear yard setback shall be five (5) feet. Where provided, rear

second story decks shall be permitted to extend beyond the rear of the unit within the rear yard setback.

v. Principal Building Height. The maximum height of a principal dwelling unit shall be three (3)

stories or 42 feet.

c. Other Subdivision Standards.

i. Roads and Private Pavement. Concrete curb and gutter shall not be required on private alleyways and parking areas. Private alleyways, as generally shown on Exhibit A, shall be a minimum of sixteen (16) feet, if not needed for fire access, or twenty (20) feet wide, if needed for fire access.

2. R-MF Development Standards (Tract B). The residential condominium units shall conform to the Zoning Ordinance for R-MF district except for the following:

a. Project Standards.

i. Project Size. The minimum project size shall be 0.25 acre.

ii. Density. The maximum density shall not exceed 12 units.

iii. Recreational Area. No active recreational facilities or areas shall be required; however, passive recreation shall be provided as described in Proffered Condition 6.

iv. Pavement Width. Pavement width for access drives shall be a minimum of sixteen (16) feet, if not needed for fire access, or twenty (20) feet wide, if needed for fire access.

v. Parcel Coverage. The maximum site coverage shall not exceed seventy-five percent (75%).

vi. Private Pavement Setbacks. No landscaping shall be required within this setback, except as described in Proffered Condition 6.b.

b. Individual Building Standards.


i. Project Property Lines. No landscaping shall be required within this setback, except as described

in Proffered Condition 6.b.

ii. Sycamore Village Drive Setback. Buildings shall be set back a minimum of fifteen (15) feet from Sycamore Village Drive and no landscaping shall be required within the setback, except as described in Proffered Condition 6.b.

iii. Interior Private Pavement. There shall be no minimum setback required between buildings and interior private pavement.

iv. Parking Spaces. There shall be no minimum setback required between buildings and parking spaces.

v. Distance. The distance between buildings shall be a minimum of ten (10) feet.

vi. Principal Building Height. The maximum height of a principal dwelling unit shall be three (3) stories or 42 feet.

3. Buffers. A buffer shall not be required along Coalfield Road.


Conceptual Plan – Exhibit A


Conceptual Townhouse Elevations – Exhibit B



Conceptual Condominium Elevations – Exhibit C


Applicant • Applicant’s Agent:

Andrew Scherzer (804-794-0571) [email protected]

• Applicant’s Contact: Mike Garcia (703-897-0900) [email protected]

District Planning Commissioner• Frank Petroski (804-768-7558)

[email protected]

Staff• Planning Department Case Manager: Ryan Ramsey (804-751-4474) [email protected]

• Budget & Management: David Oakley (804-706-2586) [email protected]

• Community Enhancement: Carl Schlaudt (804-318-8674) [email protected]

• Environmental Engineering: Rebeccah Rochet (804-748-1028) [email protected]

• Fire & Emergency Medical Services: Anthony Batten (804-717-6167) [email protected]

• Libraries: Jennifer Stevens (804-751-4998) [email protected]

• Parks & Recreation: Janit Llewellyn (804-751-4482) [email protected]

• Police: Jim Eicher (804-318-8693) [email protected]

• Schools: Atonja Allen (804-318-8740) [email protected]

• Transportation - County Department of Transportation: Steve Adams (804-751-4461)

[email protected]

• Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) [email protected]

• Utilities: Randy Phelps (804-796-7126) [email protected]

Case Contacts


County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program.

Review the StratIS Dashboard for additional information regarding the following topics: • Demand Indicators Report. Highlight of key community indicators and planning for future capital facilities. • Chesterfield County School Enrollment and Capacity Report. Current and past student enrollment information.

Mission & Service Profile The mission of Chesterfield Fire and Emergency Medical Services (CFEMS) is to protect life, property and the environment. This requires a comprehensive portfolio of services aimed at preventing fires, mitigating the impact of fires and disasters on the community, and providing a timely and effective response when fires, medical and other emergencies occur. Community risks, population growth and demographic changes, service demands, and response times are reviewed annually and the need for additional Fire & EMS operating and capital resources in support of the department’s mission is evaluated during the county’s annual budget and 5-year Capital Improvement Plan (CIP) processes. Community Fire Protection Capabilities Assessment Chesterfield Fire and EMS participates in the Insurance Services Office (ISO) Public Protection Classification (PPC) program, which rates a community’s fire protection capabilities in accordance with the Fire Suppression Rating Schedule (FSRS). Using the FSRS, the ISO performs a comprehensive evaluation of a community’s fire department, water supply, emergency communications and community risk reduction efforts. The resulting score establishes a PPC rating from 1 to 10, with Class 1 being the best possible rating. Many insurance carriers reference a community’s PPC rating in establishing insurance premiums. Generally, communities with a Class 1 rating enjoy lower insurance premiums than those communities with a Class 10 rating. Chesterfield County has a current community classification of 2/2Y, however some portions are classified as 10 or 10W based on the parameters indicated below. Class 2 - within 5 miles of a fire station and within 1,000 feet of a fire hydrant. Class 2Y – within 5 miles of a fire station but not within 1,000 feet of a fire hydrant. Class 10W – within 5-7 miles of a fire station and within 1,000 feet of a fire hydrant. Class 10 – outside of 5 miles of a fire station and not within 1,000 feet of a fire hydrant.

Appendix

Budget & Management

Community Facilities and Infrastructure

Fire & Emergency Medical Services

https://www.chesterfield.gov/5003/Data-Reports

https://www.chesterfield.gov/5003/Data-Reports


Response Time Goals (Urban/Rural Zones) Urban Zone Fire and EMS response goal is 7 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 4 minutes or less travel time for the first arriving engine company at a suppression incident, and 8 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Rural Zone Fire and EMS response goal is 12 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 9 minutes or less travel time for the first arriving engine company at a suppression incident, and 13 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident.


Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2021 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Beulah Elementary School, Crestwood Elementary School, Enon Elementary School, Ettrick Elementary School, Harrowgate Elementary School, Matoaca Elementary School, Reams Elementary School, Manchester Middle School, Providence Middle School, and Monacan High School. A replacement Manchester Middle School is under construction on the existing school site, a replacement Harrowgate Elementary School is under construction on a new site, and a replacement Matoaca Elementary School is under construction on the site of the former Matoaca Middle School west campus building. The Beulah Elementary School, Enon Elementary School, Old Hundred Elementary School (the new elementary school in the Midlothian district), Providence Middle School, and Monacan High School projects are complete. The Matoaca Middle School wing addition at the east campus site, an additional school construction project, is complete and the school now operates as a single, unified campus. Information on the CIP and School Board approved construction projects can be found in the financial section of the CCPS Adopted Budget for FY2021.

Schools

Documents

Magisterial District Midlothian Agent Andrew Scherzer (804