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ICDL for Educators Courseware Presentation Module 6 Part 2

Aston Swann 2006 67

Presentation

Part 2

Example 1 Self Worth Presentation .................................................................................... 68

Exercise 1 Create slide 1 ........................................................................................... 69Exercise 2 Create slide 2 ........................................................................................... 72Exercise 3 Create slide 3 ........................................................................................... 73Exercise 4 Create the last slide ................................................................................. 74Exercise 5 View your presentation.............................................................................76Exercise 6 Run a Slide Show.....................................................................................77Exercise 7 Changing your mind! ................................................................................78Exercise 8 Change the slide background ..................................................................80Exercise 9 Change the slide layout............................................................................81Exercise 10 Change the background template ............................................................82

Example 2 Mathematical Bingo! ............................................................................................ 83Exercise 11 Create the Mathematical Bingo cards......................................................84Exercise 12 Align text in a cell ..................................................................................... 85Exercise 13 Duplicate a slide.......................................................................................87Exercise 14 Delete selected text..................................................................................88Exercise 15 Using the Undo/Redo Commands ........................................................... 89Exercise 16 Manipulating charts .................................................................................. 93

Example 3 Using Help ....................................................................................................... 101Exercise 17 Using Help..............................................................................................101

Example 4 User Settings ................................................................................................... 105

Exercise 18 Changing settings .................................................................................. 105Example 5 Other Ideas...................................................................................................... 107

Exercise 19 Develop a story into a presentation ....................................................... 107Exercise 20 Use digital images in a presentation ...................................................... 108Exercise 21 Create a whole class presentation......................................................... 109Exercise 22 Presentations that grow! ........................................................................ 110

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Example 1 Self Worth Presentation

Overview

(Slide 1)

Teacher Preparation:

Prepare a title slide (Slide 1)

Prepare a bullet list slide for a class brainstorm session (Slide

2)

Prepare one slide per pupil (Slide 3)

(Slide 2)

Whole class activity:

Good literacy hour topic

Brainstorm session of words that describe us

Create a slide for yourself (the teacher) to show how the activity

works

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(Slide 3 one per pupil)

Individual activity:

Divide the class up into working groups or tables

Each pupil to find their named slide and to insert a pictorial

representation of themselves in the [Click icon to add content]

box

Each pupil to type a word that describes each of the members

of their group on that pupils slide use the Brainstorm List if

needed

Outcome:

Print each pupils slide as an ego list; to give a sense of self

worth

Create a chart slide to collect, analyse and sort the results

together so that the class can see the most popular words (last

slide)

(Last Slide)

Create the Self Worth presentation

Exercise 1 Create slide 1

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Select a slide layout with a [Title Slide]

Type the title

Type the subtitle

Either

Select the [Insert] menu and [Picture], [ClipArt]

Or

Click the [Insert Clip Art] icon on the [Drawing] toolbar

To insert a graphic on that slide

Tip:

Search for keywords relating to each graphic.

For example, you could use the keyword teacher.

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Select [Insert] [New Slide] or click the [New Slide] icon

In the [Slide Layout] Task Pane, select the [2 Column Text] layout

Type the title

Type the brainstorm text

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Select [Insert] [New Slide] or click the [New Slide] icon

In the [Slide Layout] Task Pane, select the [Text and ClipArt] slide layout

Type the pupils name

(Type the list text)

This is where each pupil will type their descriptions

(Insert ClipArt)

This is where each pupil will choose a picture that they think describes

them

Repeat the actions for slide 3 for each pupil

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Change the chart type

Select [Chart] [Chart Type] or click the [Chart Type] icon

Select a different chart type

Save your presentation as shown in Part 1

Print your presentation as shown in Part 1

Select [File] ]Print] Choose your printer from the list

Select [All] from the Print Range

Type in the [Number of copies]

Select the [Print What] list and choose [Slides]

Click [OK]

To print the slides to your selected printer

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Exercise 5 View your presentation

Select [View] [Slide Sorter] or click the [Slide Sorter] icon

To see your presentation in miniature

To be able to drag and reorder the slides

Select one slide in your presentation

Select [View] [Normal] or click the [Normal View] icon

Select the[Click to add notes] section at the bottom pane

To add printable notes to your slide

Select [View] [Normal] or click the [Normal View] icon

Select the [Outline] tab

To work in a purely text view

To print purely text no graphics or objects

Select [View] [Slide show] or click the [Slide Show] icon

To run your presentation as a full-screen show

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Exercise 6 Run a Slide Show

In Slide Sorter View, select each slide in turn

Select [Transition] and choose from the transition selections for each slide

Run the Slide Show

To see how the presentation switches between slides

In Slide Sorter View, select each slide in turn

Select [Design] [Animation Scheme], and choose from the animation

selections for each slide

Run the Slide Show

To see how the presentation introduces the content of each slide

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Exercise 7 Changing your mind!

It can be very annoying to start working in a slide only to decide that you want

to change the slide layout.

It can be just as frustrating to produce a presentation and then decide to

change the background template or can it?!

On the Standard toolbar, click the [New] button

A new presentation will open on screen

The [Slide Layout] Task Pane will open

From the [Slide layout] Task Pane, scroll down to the [Text Layouts]section

Select [Title and Text] layout

On the Formatting toolbar, click the [Design] button

In the [Slide Design] Task Pane, choose a design layout

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The title for the slide is Shopping list

Click into the [Click to add text] box

Type a list of shopping items

Press the [Enter] key on the keyboard after each item

To move down a line

To create a new bullet point

Complete the list

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Exercise 8 Change the slide background

Select the [Format] menu and [Background]

The Background dialog box opens

Click the down arrow to the right of the colour field

To see a colour palette and a list of options

Select [More Colors]

The Colors dialog box opens

Select a colour from either the [Standard] or the [Custom] tab and click

[OK]

To confirm your colour selection

Select [Apply]

To apply the new coloured background to the selected slide only

Click the [Design] button on the Formatting toolbar

To view the [Slide Design] Task Pane

Select [Color Schemes]

Choose from the colour scheme options available

Select [Edit Color Schemes] to amend the currently selected colour

scheme

Tip:

Only select [Apply to all] if you wish to change the background on all slides

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Exercise 9 Change the slide layout

Either

Select the [Format] menu and [Slide Layout]

Or

If the Task Pane is open, click the drop down arrow to the right of the Task

Pane header

Select [Slide layout] from the list of Task Panes]

The [Slide Layout] Task Pane opens

Select the [Title and 2-Column Text] text layout

To apply the new layout to the current slide

Click into the right hand [Click to add text] box and

complete your list

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Exercise 10 Change the background template

Either

Select the [Format] menu and [Slide Design]

Or

On the Formatting toolbar, click the [Design] button

The [Slide Design] Task Pane opens

Scroll through the available templates and select a new design for your

shopping list presentation

Click [Apply]

To update and modify your presentation with a new design template.

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Example 2 Mathematical Bingo!

Overview

In the following exercises we will:

Use the [Table Layout] to create enough 3 x 3 grids for each pupil

Insert a range of numbers depending on the mental maths ability of the

group.

Print as handouts, 3 slides per page

Suggested use: Instead of calling out the numbers, call out calculations e.g. Whos got 25 divided by 5? or even numro cinq!

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Exercise 11 Create the Mathematical Bingo cards

Create slide 1

Create a new presentation

Select a [Title and Table] slide layout

Choose a [Slide design]

Type the title

Double click the table box and create a table with [3] columns and [3] rows

Type a range of numbers into the cells appropriate to the mental maths

ability of the pupils

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Exercise 12 Align text in a cell

The numbers currently sit in the top left corner of the cell. This exercise will

change their alignment.

Click in the top left cell

Hold down the mouse button and drag to the bottom right cell

To select all of the table

To highlight all of the table

Either Make your selection from the alignment buttons

on the [Formatting] toolbar

Or

Select the [Format] menu and [Alignment]

Make your selection from the sub menu

To align the text to the left, centre or right of the cell

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Align text in a cell; top, bottom or centre vertically

You will need the Tables and Borders toolbar open.

If this does not open automatically, select the [View] menu and [Toolbars]

Select the [Tables and Borders] toolbarTo mark it with a tick

To display it on the screen

Select the entire table

Make your selection from the alignment buttons on the Tables and

Borders toolbar

To align text at the top, bottom or centre vertically

Tip:

In this example the text has been [Center] aligned and [Centered Vertically]

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Exercise 13 Duplicate a slide

Having created one slide, we need to duplicate it to create enough for one per

pupil.

We then need to replace the numbers so that each card is unique.

In Slide Sorter View, click on your table slide

From the menu bar, select [Edit] [Duplicate]

To replicate the first slide

Repeat this as many times as you need

Click onto slide 2

To select that slide

Select the [Normal View] icon at the bottom of the

screen

To view only that slide, ready to edit it Change the numbers in the slide

To create a unique bingo card

Repeat the process for each slide

To create a set of unique bingo cards

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Exercise 14 Delete selected text

Work in [Slide View] or [Normal View]

Select all of the table

Press the [Delete] key on the keyboard

To erase all the text in the table

Type new numbers into the cells

Repeat for each card

Tips:

Press the [Backspace] key on the keyboard once for each character you

wish to delete

To delete character(s) to the left of the cursor

Press the [Delete] key on the keyboard once for each character you wish

to delete To delete character(s) to the right of the cursor

Highlight the text or table you wish to delete

Press the [Delete] key on the keyboard

To delete the highlighted text

To delete larger amounts of text/tables/etc

Save your presentation

Print your presentation

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Exercise 15 Using the Undo/Redo Commands

It is possible to undo multiple actions you have carried out within

PowerPoint.

If, after undoing an action, you wish to retain it, it is possible to redo actions.

Before undoing actions, it is possible to specify what the maximum number of

undos available should be:

From the menu bar, select [Tools] [Options]

Select the [Edit] tab In the Undo section, define how many actions you want to be able to

reverse

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Cut, copy and paste text and undo the action

Click and drag across the title text, Bingo!

To select that textEither

Select the [Edit] menu and [Copy]

Or

Click on the [Copy] icon on the Standard toolbar

To copy that text to the clipboard memory

Click after the title text, Bingo!

To position the cursor in that text box

Either

Select the [Edit] menu and [Paste]

Or

Click on the [Paste] icon on the Standard toolbar

To duplicate the title text

To paste the text from the clipboard memory

Click and drag across the title text, Bingo! Bingo!

To select that text

Either

Select the [Edit] menu and [Cut]

Or

Click on the [Cut] icon on the Standard toolbar

To cut that text to the clipboard memory

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Undo the actions

Either

Select [Edit] [Undo] from the menu bar

Or Click the [Undo] button on the Standard toolbar

To remove the pasted title text that has just been duplicated

Either

Select [Edit] [Redo] from the menu bar

Or

Click the [Redo] button on the Standard toolbar

To reapply the action that has just been undone

Click the drop down arrow to the right of the [Undo] button on the

Standard toolbar

Scroll down through the list of actions

To highlight all those you wish to undo

Click on the earliest action you wish to undo

To undo several actions

To remove all of these actions from your document

Click the drop down arrow to the right of the [Redo] button on the

Standard toolbar

Scroll down through the list of actions

To highlight all those you wish to redo Click on the earliest action you wish to redo

To redo several actions

To reinstate all of these actions to your document

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Work in the Line chart slide:

Double click the line chart

To edit the data

From the menu bar, select [Data] [Series in columns] To display the column data rather than the row data

To display the information in a readable format

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From the menu bar, select [Format] [Selected data series]

The Format Data Series dialog box opens

On the [Patterns] tab, change the [Line color] and [Line weight]

Click [OK]

To confirm your changes

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Work in the Bar chart slide:

Double click the chart

To edit the data

Placing the cursor directly over one of the coloured bars in the chart,double click

The Format Data Series dialog box opens

Click the [Fill Effects] button

The Fill Effects dialog box opens

Select the [Pattern] tab

Make your selections from a contrasting [Foreground] and [Background]

colourTip: the greater the contrast, the better the effect

Click to select a pattern from the list

Click [OK] in both dialog boxes

To confirm your changes in both dialog boxes

Change other bars in the chart as appropriate

Note how the key updates accordingly

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Tip:

This technique of applying a pattern to a data series is very useful when

printing to a black and white printer where the difference in the grey shading

of the bars might not be so easy to match to the key.

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Work in the Column chart slide:

Use the techniques you have learned

To view the data series in columns.

To format the data series to different colours and pattern

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Example 3 Using Help

Exercise 17 Using Help

Use the following techniques to search for help on using dates in PowerPoint:

The Office Assistant

Microsoft Help anticipates the kind of guidance you need and suggests Help

topics based on the work you're doing. The Help is characterised by an Office

Assistant, an animated figure that might prompt you at any time unless

hidden.

The Office Assistant Help in PowerPoint is a central place for you to get tips

on how to use PowerPoint features more efficiently and find visual examples

and step-by-step instructions for specific tasks.

You can also phrase a Help request in your own words to search for the

answer you need.

Either Click the [Help] button on the [Standard] toolbar

Or

From the menu bar, select [Help] [Microsoft PowerPoint Help]

Or

Press [F1] on the keyboard

The Office Assistant dialogue box appears

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Type in a query about dates and click [Search]

To see a list of possible Help topics on using dates in PowerPoint

Click on a topic from the list

To see a detailed solution to your query

Click on any text in blue

To access more information

In the example [Tip] was clicked on

Click the [Back] arrow

To go to the previous screen in a sequence of open screens

Click the [Forward] arrow

To go to the next screen in a sequence of open screens

Click the [Print] button

To print the topic

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Click the [Options] button

To select different Help functions

Click the [Show/Hide] buttons

To expand or reduce the Help screen

Tip:

Ensure the [Show] button is selected

To display the [Contents], [Answer Wizard], and [Index tabs]

Click the [Contents] tab

To view the table of contents for Help

Click the [Answer Wizard] tab

To type a question about an Office program

Click the [Index] tab

To search for specific words or phrases, or choose from a list of

keywords. You can control the list of topics found by adding or

removing keywords from your search; in this way, you can narrow your

search until only very relevant topics and keywords remain in the list.

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Right mouse click anywhere on the PowerPoint screen

To see a Quick Menu of options specific to the area

that was clicked

Context sensitive Help

Where applicable, click the [Help] button in the top right corner of

a dialog box

The cursor becomes a Question mark

Take the cursor and click onto a function in the dialog box To see Context Sensitive Help

Tip:

For more information, select the [Help] menu [Microsoft PowerPoint Help] and

search for help!

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Example 4 User Settings

Exercise 18 Changing settings

Your presentation will automatically take on the default or common settings

unless you specifically change them.

To amend the settings for your presentation:

Select the [Tools] menu and [Options]

The Options dialog box opens

Select the [General] tab

To see those options

Personalise the User Information section by entering your [Name] and

[Initials]

To associate these properties with this presentation

To show who created this presentation

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Select the [Save] tab

To see the save options

Specify a [Default file location:]

To set as the automatic folder to open and/or save presentations to

Tip:

In the example above, the default file location is specified as the My

Documents folder on the C:\, drive.

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Example 5 Other Ideas

There are simply so many uses for PowerPoint!

The following are some suggestions for further self study

Exercise 19 Develop a story into a presentation

Develop a What I did in the holidays story, into a PowerPointpresentation

Try setting the slide out as a Postcard format, using the [Title, Text and

Content] layout

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Exercise 20 Use digital images in a presentation

Use a digital camera and scanned images to log the progress of anexperiment or project:

For example, capture the development of a plant grown from seed.

Use a PowerPoint presentation to describe how to carry out a project

Use the images to create a presentation.

Animate the presentation

Use [Slide Show] [Set Up Show] [Loop continuously until esc] feature

To run your show on a monitor during parents evening.

Dont forget to press the [Esc] key on the keyboard when you are ready to

end the show!

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Exercise 21 Create a whole class presentation

Create a whole class presentation about a school trip or event

Use [Insert] [Picture] [From File] to:

Insert images saved from your digital camera

Scan in photographs

Scan in pupils artwork

Download images from the Internet

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