MAY 8TH 2015COLORADO CONVENTION CENTER

700 14TH STREET DENVER, CO 802027:15 AM TO 2:30 PM

GESTEM 2015 Volunteer Presenter Training

Presentation

Contents

• Introductions• Communication

• Tips for communication, specifically about STEM, with middle school girls

• Logistics• Schedule• Directions• FA Qs

• Questions?

Contact Info

• Casey Waggy – Presenter Coordinator• Cell: 248-225-9572 Email:

Gestem.Presenters@Gmail.com• Michelle Narciso – Presenter Coordinator

• Cell: 720-883-3940

• Sandra Scanlon – GESTEM Committee Chair• Cell: 720-339-6350

• Sarah Gilmore – Logistics• Cell: 303-808-9148

• Convention Center Security (& Emergencies)• 303-228-8030

Volunteer Summary

• Presenters• Role: Lead students through hands-on, engaging

STEM activities designed to expose students to STEM-related career fields.

• Make use of the Guides in your room to help with activities and discussions

• Guides (for reference)• Role: Help students engage in their workshop

activities, answer (and ask!) questions throughout the day, and share personal experiences in STEM careers.

Communication

A FEW TIPS AND TRICKS FOR PROMOTING STEM FIELDS WITH MIDDLE SCHOOL GIRLS!

Introductions

• When you first meet the girls introduce yourself and add a few extras to gain the girls attention…• Why you originally wanted to work in a STEM field (eg.

got a math degree in college, or you saw something on TV that inspired you, etc.)• What was your “ah ha!” moment?

• What is the best part of your job?• What was your favorite subject when you were in 7th

grade?

Interacting with Teen Girls

• Try to get every girl involved in some part of your discussions and activities

• Be excited about the activities, your energy will directly impact them

• Be prepared to listen. Don’t interrupt. Ask more questions!

• Let girls have a choice as much as possible• When you don’t know an answer, say so. Work together to find out the answer

Engage the Students

• www.Engineeryourlife.org• “Girls will respond to engineering if it’s presented as creative,

enjoyable, personally fulfilling, and making a difference in the lives of others. Young women also react positively to personal stories about what life is like as an engineer. If you’re able to convey your own personal excitement about engineering and can communicate what life and work are like as an engineer, you’ll have an engaged and curious audience of young women.”

• Engineering Messages “Tip Sheet” from www.EngineerMessages.org• Show, Don’t Tell• Use Multiple Media• Be Consistent• Learn from Others• Collect Impact Data

Change the Conversation

• The National Academy of Engineering (NAE) tested messages to promote a more positive image of engineering. The most appealing messages are:Engineers make a world of difference.

From new farming equipment and safer drinking water to electric cars and faster microchips, engineers use their knowledge to improve people's lives in meaningful ways.

Engineers are creative problem-solvers. They have a vision for how something should work, and are dedicated to making it better, faster or more efficient.

Engineers help shape the future. They use the latest science, tools and technology to bring ideas to life.

Engineering is essential to our health, happiness and safety. From the grandest skyscrapers to microscopic medical devices, it is impossible to imagine life without engineering.

Messaging

Do’sEngineering is challenging — and so are the health sciences and many other fields – so what? It’s about working hard, not being brilliant

Engineers help solve problems

Engineers make a world of difference

Engineers design and create for the benefit of society

Consider Engineering if you like to help people

Engineering is about collaboration and team-work

Engineers turn ideas into reality

Engineering is about discovery, designing, using your imagination, innovation and contributing to society

Don’tsEngineering is rigorous and hard

You must LOVE math and science to pursue engineering

You need to be really smart to be an engineer

Engineers are nerds

Engineers sit in front of computers all day

Engineers are desk jockeys

Dilbert is a good example of an engineer

Engineering is all about competition

Engineering is boring

Only males make good engineers

Interested in Learning More?

• Training Resources on Aspire.SWE.org• http://aspire.swe.org/index.php?option=com_content&

view=article&id=36&Itemid=112• MANY great links on this website!

• Engineer Girl• Aimed at middle school aged girls• www.engineergirl.org

• Engineer Your Life • Engineeryourlife.org • Check Out: "Effectively Communicating Engineering

Careers to Girls“

Day of Logistics

WHERE TO GO & WHEN TO BE THERE!

Schedule

Time Event Location7:00    

 

Presenter check-in, 7:15--8:30Mile High Ballroom Pre-

Function Area

7:30 

8:00 

8:30

Workshop set-up

Assigned Room

 9:00

 9:30

 Workshop 1: 9:35--10:2510:00

 10:30 set up for workshop 2

 Workshop 2: 10:40--11:3011:00

 11:30 Lunch in Workshop room:

11:30--12:05 

12:00 set up for workshop 3

 Workshop 3: 12:20--1:1012:30

 1:00

Pack-up  

1:30Thank you and wrap-up 1:45--

2:30Room 507 

2:00

GESTEM Specific Directions

• CCC Address: 700 14th Street Denver, CO 80202• http://denverconvention.com/attend-an-event

/parking/

• Supply drop off location: • Vehicles can be unloaded at the F Lobby

(corner of 14th and Stout) where the buses will be. Vehicles can park for 15 minutes here.

• There will be a designated spot to leave your materials while you park your car

• Supply drop-off area will be monitored by volunteers

• CCC Parking Garage:• V-W elevator open for this event. This is the

elevator nearest to the round-about entry ramp and there is access on all levels. Look for the signs to the Bellco Theatre and for the GESTEM signs by the elevator.

• Volunteer check-in:• At Mile High Ballroom Pre-function area

F Lobby

Getting to the Colorado Convention Center

• 700 14th Street Denver, CO 80202• http://denverconvention.com/attend-an-event/parking/

• North-Bound Speer Directions: Driving via North-bound Speer Boulevard, pass Stout Street and make your first right before Champa Street. The Convention Center Parking Garage has its own designated Right Turn lane leading into the parking garage. The Parking Garage is designated by the Downtown Denver Parking logo. Please visit the following link to see the designated Downtown Denver Parking Logo.

• West-Bound Champa Directions: Driving via West-bound Champa Street, just before Speer Boulevard, it will be a left-hand turn from Champa Street that merges into the garage entry drive lane from Speer Boulevard. Please use caution when yielding to traffic entering the garage from Speer Boulevard. The Parking Garage is designated by the Downtown Denver Parking logo. Please visit the following link to see the designated Downtown Denver Parking Logo.

Additional Parking Information

• On-site Parking• Up to 8 hours: $12, Up to 12 hours: $15, Up to 18 hours: $17, Up to 24

hours: $25• Automated Pay Station Instructions:

With our automated pay station, parking is easy and convenient. Simply park in any non-reserved spot, remember your vehicle stall number and proceed to any pay station located on all levels within the parking garage. Cash or major Credit Cards can be used at any of the automated pay station.

• Close lots:• Central Parking:

• 1535 Welton - $8 (in by 9a, leave by 4p)• 1443 California - $10 (all day)

• Surface Lots: • Champa between 14th & 15th - $7 (all day)• Glenarm between 13th & 14th - $8 (all day)

• Lightrail: • Lines D, F & H stop at the Convention Center

Emergencies

IN CASE OF EMERGENCY AT THE EVENT

If you have an emergency, such as a medical issue, security, etc. you should take the following actions, and ONLY the following actions, IN THIS ORDER:

DO NOT CALL 911 – contact Security at 303-228-8030.  The Convention Center has in-house assistance and they need to be in contact with the 911 personnel in order to get help to the correct location and avoid confusion.

1.      Notify security or the event manager if they are in the area.  If no Center management is in the area, pick up a house phone (located in the lobbies and throughout the facility).  Ask for Security or call them directly at 88030 or 200 (these numbers will be written on the house phones).  Tell them it is an emergency.  If Security needs 911, they will call.

2.      Tell Security where you are, who you are, and what your emergency is in a calm manner.  Try to stay with the situation until Security arrives (except in case of fire).  Center personnel will direct us as to how to handle the situation.

3.      Notify the GESTEM Registration Desk of your actions.  Send someone else while you are contacting Security.

Convention Center Map

Guide and Presenter check in will be at the Mile High Ballroom Pre-Function area

Supply Drop Off (15 minute parking)

Presenter Schedule Notes

• Morning Check-In (by 8:30 a.m.)• Workshop 1 begins at 9:35am. Please arrive between 7:15

and 8:30am, making sure to give yourself enough time to set up

• If you have an easy workshop setup, feel free to bring a book, go grab a cup of coffee or come see what’s going on in the ballroom!

• Throughout the Day• Between workshops you have 15 minutes to re-set your

presentation• Please invite the groups in once you’re set up• FYI – if you need to hang something on the wall, please

bring painter’s tape; the CCC is very picky!• If you need anything, please call Casey or Michelle

Lunch

• Students and guides will eat lunch in their workshop 2 classroom

• Lunches will be available in the corridors• Presenters will eat in their classroom• Drink stations are at either end of each corridor• Food allergies/dietary restrictions

• Pre-requested options will be hand delivered to your workshop room (Veggie, Kosher, Gluten free, Dairy Free) – please contact Sarah if you have any questions day-of (303-808-9148)

• Vegetarian options will also be available in the hallways

Surveys

• Please complete your survey and return it to us at volunteer wrap up at 1:45pm in room 507 – there will be a thank you gift and team photo opportunity as well!

• Presenters – feel free to leave your materials in your workshop room once they are packed up while you attend the wrap up

• If you cannot attend the wrap-up, please turn in your surveys before you leave

• Your survey will be part of your check-in packet

Photo Info

• We will be photographing throughout the day with the goal of taking a few photos in each workshop. These photos will be properly edited before distribution to protect the students. Information will be made available after the event on how to receive copies of these photos

• Some of our students do NOT have signed photo releases. These students can be identified by their red name tags. • If you take photos or video during the day, please make every effort not to

capture these students. • After the event, make sure to thoroughly review all photos/videos prior to

distribution and do not use any that include a student with a red name tag.

• We also ask that you edit any photos after the event to remove student names and schools from their name tags.

• On the day of the event we will provide more information on arranging company photos

Photo Info - Example

Photo 1:• Good:

• No students in the background to worry about• Student in the red shirt has her name and

school removed from the name tag

• Bad: • Student 2’s nametag is not visible

Photo 2:• Good:

• Both student’s nametags are visible and white• Students names and schools removed

• Bad: • Student in the background does not have a visible

tag

FAQs

• What should I wear?• Something comfortable!• A company polo or SWE logo shirt is always great• A sweater/sweatshirt because the convention center can be cold• A watch (or your phone) to keep track of time

• What should I bring?• The minimal amount possible – we do not have anywhere to store your

coats, purses, or bags.

• A water bottle

• What about breakfast and lunch?• "Breakfast cart" is the Baronness coffee stand between the 100 & 200

corridors (Credit card or cash) • Lunch: it’s free! We do have options for gluten free, dairy free and

vegetarian meals this year. Most of you marked this on your registration.• Contact Michelle or Casey ASAP if you are unsure if your preference was sent

to us

Workshop Locations (1/2)

Presentation Title Host Organization RoomThey dream it, we design it. AECOM 109Keeping It Clean! Atkins Global 401Squishy Circuits Ball Aerospace 113Falling With Style Ball Aerospace & Technologies Corp. 103Health & Safety in Numbers Ball Corporation 107How the World Communicates in 2015 Brocade Communications 206On the road to a greener future Colorado State EcoCAR 3 405Strawberry DNA Extraction DCS Montessori Middle School 106Over the River and Through the Woods Felsburg Holt & Ullevig 301Analyze This...Sugar Science GE Analytical Instruments 102The Central Molecules of Biology Revealed General Electric 110Principles of Wind Energy General Electric 403Graham Cracker Construction Hensel Phelps 111Light Rail Engineering Project in a Sand Box Jacobs 302Invisible Forces Keysight Technologies 212Light and Lasers Lockheed Martin Coherent Technologies 112Eggstraordinary Lander Lockheed Martin Space Systems 201The Orion Splashdown! Recovery Mission Lockheed Martin Space Systems 203

Workshop Locations (2/2)

Presentation Title Host Organization RoomHuman Mission to Mars… Starts Today with YOU! Lockheed Martin Space Systems Company 101Green STEM: Ignite your passion and change your world McREL International 406You have DNA where?! Montessori School of Denver 108Run your own Field Project National Center for Atmospheric Research 402Build a Dropsonde and see it fly National Center for Atmospheric Research 105Searching For Sunspots NorthWest Research Associates 208Drilling for the Sweet Spot PDC Energy, Inc. 407Marshmallow Engineering Raytheon 303Crafting with Electronics: Making Paper Circuits SparkFun Electronics 210The Brownie Factory Terumo BCT 207Blood – It’s not just for Vampires Anymore. Terumo BCT 104To Space & Beyond! United Launch Alliance 205Infographics: The hidden revealed University of Denver 204Code for Fun University of Denver - CO Women's College 202Tiny Mussels, Big Water Problems US Bureau of Reclamation 404Gumdrop Bridges Xcel Energy 304

SWE-RMS is a 501(c)3 Organization

• We are a 501(c)3 organization – your expenses are tax deductions!• EIN number is 84-1127067• Expenditures count towards your itemized deductions on your annual taxes• For deductions less than $250, no letter from the organization (SWE-RMS) is required,

just save your receipts.• Additional details: IRS Publication 526.

• Travel expenses:• Parking for the day• Gas at the federal mileage reimbursement level:

http://www.irs.gov/uac/2013-Standard-Mileage-Rates-Up-1-Cent-per-Mile-for-Business,-Medical-and-Moving• Current rate is 14 cents/mile

• Workshop expenses:• Any materials you purchased (save your receipts) • Printing: $0.10/B&W page, $0.50/Colored page• If you need guidance on other costs, feel free to contact Casey: casey.griswold@swe.org

• Donation letters: • If your total for the day exceeds $250, we can write you a letter for your taxes• Please send a copy of all receipts, printing quantities, etc

• Email: casey.griswold@swe.org • Mail: SWE-RMS, PO Box 260692, Lakewood CO 80226

Thank You!

• Your time and energy are greatly appreciated.

• We could not hold this event without the participation and commitment from volunteers like you.

• You are making a difference in 1020 girls’ lives!

• Your enthusiasm for STEM activities will make this day memorable for each girl in your group.

Image courtesy of: newvaluestreams.com