Lynn Dixon, M.S.C.J. Chief of Police Kristine Elderkin, M.H.Sc.
Emergency Management Coordinator Austin Community College
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Kristine Elderkin Emergency Management Coordinator, Austin
Community College District Health and Safety Coordinator; 15 years
experience with Samsung, Kodak, GE, Municipality of Metro Toronto
and Shell. Master of Health Science, University of Toronto
Bachelors in Chemistry, McMaster University
[email protected]
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Chester Lynn Dixon Chief of Police, Austin Community College
District Adjunct Professor with Austin Community College Criminal
Justice Master of Science Criminal Justice from Texas State
University Retired Lieutenant, Texas Department of Public Safety
Specialized in Management and Fire Arms Training Former DPS SWAT
Team Leader Commander of DPS Dive Recovery Team Federal Bureau of
Investigation National Academy Graduate 34 years of law enforcement
experience
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Trustees play a crucial role in developing policy A policy that
provides ongoing support for emergency management helps to ensure
the success of planning efforts at your college
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Effective emergency management begins with senior leadership on
campus An emergency management initiative requires: Administration
support Financial support Involvement of the college community
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The purpose of this presentation is to provide insight into
emergency management so that you can develop the best policy for
your college
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By the end of this session, participants will be able to answer
these questions: What is an Emergency Operations Plan? Is it
required? What do trustees need to think about when it comes to
campus emergency preparedness?
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8 Counties 8 Campuses and 3 under construction 11 Learning
Centers 100+ CE locations 2 Business Centers 5,000 Faculty &
Staff 43,000 Students 8 Counties 8 Campuses and 3 under
construction 11 Learning Centers 100+ CE locations 2 Business
Centers 5,000 Faculty & Staff 43,000 Students
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An Emergency Operations Plan (EOP) is a document that outlines
how your college will prevent/mitigate, prepare for, respond to and
recover from emergencies associated with: Natural hazards,
Technological hazards, and Adversarial or human-caused hazards
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An EOP is flexible enough for use in all emergencies It is
designed to accommodate people with various levels of cognitive
ability, knowledge, physical capabilities and life experience.
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A complete EOP is comprised of: A Basic Plan Functional Annexes
Hazard-Specific Annexes It references: Standard Operating
Procedures Checklists
Prepare RespondRecover Prevent- Mitigate An IHE emergency
operations plan should use the four phases of emergency management
to effectively prepare and respond to emergencies.
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Prevention is the action taken to decrease the likelihood that
an event or crisis will occur.
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Mitigation is the action taken to eliminate or reduce the loss
of life and property damage related to an event.
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In order to properly prioritize prevention-mitigation projects,
a risk assessment is essential All the hazards that threaten your
colleges jurisdiction must be considered
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Access Parking
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Crime prevention through environmental design: Natural
surveillance easily see what is occurring Natural access control
restrict entry or exit Territoriality maintenance demonstrate
ownership of and respect for property
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Preparedness is the action taken to design processes and
protocols to prepare for potential emergencies.
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Many assessment tools are available. The Texas Public Junior
College Safety and Security Audit must be completed every three
years (Texas Education Code 37.108)
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Licensed peace officers empowered by the State of Texas Operate
24/7/365 Patrol campus Enforce laws Enforce policy
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Functions: Dispatch of, communication with and tracking of
Officers District-wide fire and security alarm monitoring Liaison
between ACC and 911, Police, Fire and EMS Staffed 24/7/365 First
point of contact for campus emergencies
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Police & EM Regulatory required training ICS, NIMS Active
Shooter Response Professional development E-Teams Emergency Team
duties First Aid, CPR, AED Fire Extinguisher Faculty & Staff
New Employee Orientation Regulatory required training First Aid,
CPR, AED Students New Student Orientation In-class orientation For
everyone: crime prevention, active shooter awareness, severe
weather awareness, on-going emergency procedures training
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Exercises are used to test and improve plans and procedures.
Examples: Building evacuation drills Shelter-in-place drills
Lock-down drills Emergency communication protocols Exercises are an
opportunity to collaborate with community partners
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AREA OF RESCUE ASSISTANCE
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Email, phone and text message Emergency message boards and
speakers HELP desk phone line Desk phones Social media Channel 19
Local media
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Raise awareness, share information Conduct drills Verify
equipment operation Test emergency procedures Third week of every
semester
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Response involves taking action to contain and resolve an
emergency effectively.
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Stay away from campus Shelter in place Reverse evacuation
Lockdown Full/partial evacuation of building/campus Drop, cover and
hold
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Recovery establishes procedures, resources and policies to
assist an institution and its members to return to functioning
after an emergency.
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A Continuity of Operations Plan is pre- planned. It documents
the colleges: Essential Functions Lines of Succession Delegation of
Authority Continuity Facilities Continuity of Communications Vital
Records Management and more
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Physical and structural recovery Business recovery Restoring
the learning environment Psychological and emotional recovery
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A damage assessment determines the extent of the effects of the
incident on campus and community physical assets and identifies
newly created vulnerabilities.
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The college can restore administrative and business function
using their Continuity of Operations Plan.
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This phase of restoration may involve: conducting classes in
offsite locations, implementing online learning, and implementing
temporary procedures re: grading, attendance, graduation
requirements, etc. Administrators must make swift decisions and
communicate them effectively.
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It is critical to identify the mental health resources (both
short - and long-term) in collaboration with partners to promote
this part of the recovery.
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The best things people can do: donate cash to legitimate
organizations and donate blood.
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Prepare RespondRecover Prevent- Mitigate The cycle as a whole
is an ongoing process, just as the EOP is a dynamic document that
requires continual updating.
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IHEs have a commitment to ensure the safety of those on their
campuses Pre-planning can prevent an emergency; minimize its
effects; facilitate a rapid and effective response; and quicken
recovery Federal & State authorities and mandates require
public colleges to have an EOP
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Texas Education Code Chapter 37, Section 108 Robert T. Stafford
Disaster Relief and Emergency Assistance Act (Stafford Act) The
Higher Education Opportunity Act The Jeanne Clery Disclosure of
Campus Security Policy and Campus Crime Statistics Act (Clery Act)
Homeland Security Presidential Directive #5 (HSPD-5)
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ICS defines incident response organizational concepts and
structures NIMS provides a framework for incident management and
requires ICS HSPD-5 (issued in 2003 in response to 9-11) mandates
the use of NIMS Homeland Security Presidential Directive #5
National Incident Management System Incident Command System
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DHS and ED recommend all IHEs implement NIMS and adopt ICS
Compliance is tied to eligibility for some Federal funds and
grants
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The Incident Command System: Is based on proven incident
management practices Defines incident response organizational
concepts and structures Consists of procedures for managing
personnel, facilities, equipment and communications Is used through
the lifecycle of an incident
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ICS helps to ensure: The use of Common Terminology, enabling
diverse incident management and support entities to work together
The safety of responders, students, faculty, workers, and others
The achievement of response objectives The efficient use of
resources
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The Incident Commander: Provides overall leadership for
incident response Ensures incident safety Takes policy direction
from the Executive/Senior Official Delegates authority to others
Establishes incident objectives
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Resources and training are available through the Department of
Education, FEMA, and many professional associations (IAEM,
IACLEA)
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Goal of REMS: To support schools and IHEs in the development of
comprehensive all- hazards emergency management plans
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Action Guide for Emergency Management at Institutions of Higher
Education Balancing Student Privacy and School Safety: A Guide to
FERPA for Colleges and Universities A Guide to Vulnerability
Assessments: Key Principles for Safe Schools Building a
Disaster-Resistant University
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Multi-Hazard Emergency Planning for Higher Education (L363)
Incident Command System Overview for Executives/Senior Officials
(G402) Emergency Planning for Campus Executives (G367) Introduction
to the Incident Command System for Higher Education (IS-100.HE)
National Incident Management System (IS-700)
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One of 23 executive actions President Obama announced : Develop
model emergency response plans for schools, houses of worship and
institutions of higher education January 26, 2013
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Prohibit weapons on campus Conduct awareness seminars Provide
emergency procedures
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See Something, Say Something Patrol campuses and interact
frequently with students Help assess behavioral concerns Develop a
Workplace Violence program
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Use ACC Emergency Alert to provide initial warning and
follow-up messages Students, faculty and staff implement emergency
procedures for self- protection
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ACC Police Officers are trained to respond immediately, even if
alone
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Protecting student, faculty, and staff lives Reducing possible
loss and damages Protecting the reputation of the institution
Maintaining control of your campus Being prepared for a variety of
emergencies
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Danger to life safety Loss of faculty, staff and students
Impact on reputation Uncoordinated response Loss of financial
support (donations, contributions, grants, financial aid,
etc.)
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1. Is emergency management a priority for senior Campus
Executives? 2. What plans are in place to protect students,
faculty, staff and property? 3. Has a comprehensive continuity of
operations plan been developed?
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4. What are the highest priority hazards facing the college? 5.
How is compliance with State and Federal laws managed?
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By the end of this session, participants will be able to answer
these questions: What is an Emergency Operations Plan? Is it
required? What do trustees need to think about when it comes to
campus emergency preparedness?