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LOVE SUMMER - 2022 EVENT OVERVIEW Liverpool City Council’s popular picnic event is returning bigger and better in 2022 giving even more residents the opportunity to enjoy long, balmy summer nights a hop, skip and jump away from home. Local Liverpool parks will burst into life over three weeks hosting food trucks, a pop-up bar, live tunes, garden games and an open-air cinema. Love Summer will be held from 5pm – 10pm on the below dates, at 3 different locations.

• Friday 14 January 2022 & Saturday 15 January 2022 – Lakeside Park, Wattle Grove • Friday 11 February 2022 & Saturday 12 February 2022 - Macleod Park, Prestons • Friday 25 February 2022 & Saturday 26 February 2022 – Stante Reserve, Middleton Grange

KEY FACTS • The event is limited to 4 food trucks and 1 coffee vendor per night (subject to change); • All vendors must operate out of a mobile food vehicle; • The event’s capacity will be capped according to COVID-19 restrictions. Currently 1000 people,

however this is subject to change; • Event entry is free; • Food vendor proposals will be judged on selection criteria, chosen based on food & beverage

offering, with preference to Liverpool LGA or southwest business; and • COVID -19 Compliance is mandatory. Food vendors will need to provide their Covid-19 Safety

Plan and register as a Covid Safe business. QR Code registration must be used with all vendors.

FOOD VENDOR BRIEF & SELECTION PROCESS Selection Process Considerations

• The type of food offering proposed to suit a family friendly event; • The total number of vendors that are delivering a similar product and consideration of dietary

requirements (vegetarian, vegan, gluten free, dairy free); • The food truck set-up, including requirements, configuration, access and adding to the aesthetic

appeal of your space; • Vendor’s own marketing channels and social media presence, following, customer engagement

and assistance in promoting the event; • Provision of high-resolution images of the menu items proposed; • The applicant’s experience delivering a similar stall or service at a major event, including dealing

with high volume crowds and quick turnover; • Vendor’s price point - keeping in mind Council’s goal to ensure food offerings are affordable and

family friendly; and • Preference to businesses in Liverpool LGA & south western Sydney.

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EVENT TRADING WHEN Friday 14 January 2022 & Saturday 15 January 2022

Friday 11 February 2022 & Saturday 12 February 2022 Friday 25 February 2022 & Saturday 26 February 2022

TIME 5:00PM – 10:00PM (each event) Bump In & Bump Out Time - TBC

VENUE Weekend 1 – Lakeside Park, Wattle Grove Weekend 2 – Macleod Park, Prestons Weekend 3 – Stante Reserve, Liveprool

ADDITIONAL INFORMATION

Due to the terrain and layout of the event site, mobile food vehicles only will be accepted for this event.

Additional signage and theming are at your discretion and will need to be disclosed pending approval.

Liverpool City Council cannot guarantee access to running water on site.

Your stall may be subject to a routine food inspection by our Environment Health Officer and subsequent fees will apply if a food inspection is required by Council.

To apply, please read this Event Information Pack and Stallholder Terms and Conditions before

completing the Stallholder EOI form.

The Stallholder EOI form can be found here.

Once your form is submitted, you will be prompted to email all required documents, as specified in the Expression of Interest Checklist below to events@liverpool.nsw.gov.au.

If you do not receive a confirmation email, please contact events@liverpool.nsw.gov.au

The selected applicants will be notified by email or phone call.

EXPRESSION OF INTEREST CHECKLIST Certificate of Currency for Public Liability Insurance

Food Safety Supervisor (FSS) Certificate (Food Vendors Only)

Covid-19 Safety Plan & be registered as a Covid Safe business

Most recent Food Safety Inspection Report (less than 12 months old) issued by your home Council

Minimum of 2 x High Resolution Images (300dpi, at least 1MB) of menu and products

High resolution Business Logo (.eps or .png file)

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STALLHOLDER FEES & CHARGES Stallholder fees are based on one weekend of trade of the event (Friday and Saturday night)

CATEGORY | Stallholders | Small Scale Event FEE (incl. GST) Food Vehicle Space Only 3mx 3m $214.20 Food Vehicle Space Only (> 3m x 6m) $316.20 1x10amp Power Hire (up to 3x10amp) $41.80 1x15amp Power Hire (up to 3x15amp) $52.20 20KVA Generator $316.00 Liverpool Local Area Business Discount 15% discount Health Inspection Fee As per Council’s Health Inspection Fees under Community Standards

TBA

DISCLAIMER All food stalls must comply with the NSW Food Act 2003 and the Food Standard Code.

For your information, please see the guidelines:

Guidelines for Food businesses at Temporary Events

Guidelines for Mobile Food vending Vehicles

Food safety at Temporary Events booklet produced by LCC

PRIVACY REQUIREMENTS Please note that the information provided on this form will be used by Council or its agents to process this application in accordance with Council’s Privacy Management Plan and the Privacy and Personal Information Protection Act 1998. The provision of this information by you to Council is presumed to be voluntary. However, the omission of any information on this form may delay or prevent the processing of your application. For any query regarding the use of information by Council, please contact Council’s Privacy Contact Officer.

I declare that all the information in the application is to the best of my knowledge, true and correct. I also understand that if the information is incomplete, the application may be delayed or rejected or more information may be requested.

I acknowledge that if the information provided is misleading, any approval granted may be void. I accept delays in processing will arise out of any inadequacies in the material submitted in support of the application.

I have read and agree to the Stallholder Terms and Conditions.

NAME/LEGAL REPRESENTATIVE: ______________________________________

ORGANISATION NAME: _______________________________________________

DATE: ____________________________________________________________

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